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0352 <br />PUBLIC AGENDA SESSION <br />OCTOBER 8, 2003 <br />The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on October 8, <br />2003, by Board Member Donald E. Inks with Board Member Carl P. Littrell present. Board <br />President Gary A. Gilot arrived at 8:35 a.m. Also present was Attorney John Livingston. Board <br />Attorney Thomas Bodnar was not present. Board of Public Works Clerk Angela Jacob presented <br />the Board with a proposed agenda of items presented by the public and by City staff. <br />Agenda Items Added: <br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, several Traffic Control <br />Devices and the Olive Road III Annexation Area information were added to the agenda. <br />Board members discussed the following item(s) from that list. <br />- Safety Reports <br />Mr. Sam Hensley, Street Department; Mr. Ken Zmudzinksi, Environmental Services; and <br />Mr. Andy Wierzbicki, Water Works, presented their Safety Reports for September 2003. <br />- Monthly Reports <br />Mr. Ken Zmudzinski, Environmental Services and Mr. Andy Wierzbicki, Water Works, <br />presented their Monthly Reports for September 2003. <br />- Quarterly Construction Report <br />Mr. Toy Villa, Engineering, presented the Quarterly Construction Report for July, August <br />and September 2003. <br />- Certificate of Substantial Completion - Water Works Olive Street Pumping Station <br />Mr. Robert Krol, Water Works, stated this document will allow the release of retainage. The <br />renovations have been completed, and an open house has been scheduled for October 22, <br />2003. <br />- Agreement- Price Protection Service - NIPSCO <br />Mr. Gilot stated Mr. Rick 011ett, Controller, has locked in a low rate for natural gas service <br />for City facilities. <br />- Contract - Elevators at City Parking Garages - Kone, Inc. <br />Mr. John Livingston stated the Contract is still in transition status, and is currently on a <br />month -to -month contract. <br />- Triple Trailer Permit - Con- Way Transportation <br />Mr. Carl Littrell stated he is reviewing the submitted Permit, and will discuss with Con -Way <br />Transportation. <br />- Letter of Credit - Royal Oak Estates <br />Mr. Carl Littrell stated the Letter of Credit will most likely need to be renewed at the end of <br />November. The Letter of Credit currently has an expiration date of December 31, 2003. <br />PUBLIC HEARING - PROPOSED LEASE OF OFFICE SPACE - 224 WEST JEFFERSON <br />Mr. Inks advised that this was the date set for the Board's Public Hearing concerning a renewal of <br />a Lease Agreement for office space at 224 West Jefferson Boulevard, in the amount of $7,501.00 <br />per month the first year, $7,614.30, the second year and $7,768.39 for the third year. A certificate <br />St. Joseph County Auditor certifed that the signers of the petition and the person verifying the <br />Petition are all taxpayers of the property within the City of South Bend. The Notice was published <br />in the South Bend Tribune. <br />There being no one present wishing to address the Board concerning this matter, the Public Hearing <br />was closed. <br />Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the proposed <br />Lease Agreement was approved. <br />ADOPT RESOLUTION NO.69-2003 - CONCERNING A LEASE AGREEMENT FOR OFFICE <br />SPACE AT 224 WEST JEFFERSON BOULEVARD AND AUTHORIZING NOTICE <br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Resolution <br />was adopted by the Board of Public Works: <br />