09/22/03 Board of Public Works Minutes

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AGENDA SESSION SEPTEMBER 18, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on Thursday, September 18, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Attorney Thomas Bodnar was not present. Attorney John Livingston was present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Agenda Item Added - Grant Agreement - Urban Enterprise Zone Board members discussed the following item(s) from that list. - Cleveland Road Wellfield Expansion Needs Assessment Mr. John Wiltrout and Mr. John Stancati, Water Works, and Mr. Mark Nye, DLZ Indiana, stated the Water Works has a need for the purchase of property for the Cleveland Road Wellfield, due to an increase in water demand. This property has been offered for sale for $30,000 per acre, and is a five (5) acre parcel. Mr. Wiltrout stated the demand for water requires the expansion; findings also show a loss of static level. Testing will be performed in this area. The Board also discussed the location of the parcel. - Contract Addendum - Master Planning - South Side Development - Lehman & Lehman Mr. Bill Schalliol, Community & Economic Development, stated this Addendum is for planning along Miami, Michigan and Ireland, as well as the Erskine Golf Course, and includes concepts and cost estimates. - Proposal - Elevator Maintenance and Phone Monitoring for Parking Garages - Kone, Inc. Mr. Tim Williams, Community & Economic Development, stated that this Agreement will employ Kone, Inc. to maintain the elevators in three parking garages as well as provide telephone monitoring in the elevator cabs. Their proposal of $1,781.00 per month is less than currently being aid to Otis Elevator and Schindler Elevator. John Livingston noted objections to the form of the Agreement, and stated he would re -write it. - Service Maintenance Agreement - Telephone Sets - SBC Ameritech Mr. Shawn Delahanty, Information Technologies, stated this Agreement was for a period of one (1) year, which will coincide with the expiration of the Centrex Agreement. The Board suggested that other options for telephone sets be investigated for the best cost-effective f. system. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - LINDEN FROM OLIVE TO MEADE - PEDESTRIAN TRAFFIC SAFETY - HABITAT FOR HUMANITY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Mark Van Lue, Habitat for Humanity, 402 East South, South Bend, Indiana, to close the above referred to street for the building of homes for Habitat for Humanity, September 29 through October 4, 2003. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO UTILIZE CITY -OWNED PROPERTY - RETENTION. BASIN - YORK AND JACKSON ROADS - PEOPLE OF PRAISE BOYS YOUTH MINISTRY Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Hupp, 19950 Kern Road, South Bend, Indiana, to conduct a your fishing event at the above referred to location on September 27, 2003. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. DENY LICENSE APPLICATION - OPEN AIR STAND Mr. Gilot advised that the following license application has been received: NAME: Classic Memories Corporation BY: Mary Packer ADDRESS: 122 East Pokagon