08/11/03 Board of Public Works Minutes

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28, PUBLIC AGENDA SESSION AUGUST 7, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:06 a.m. on August 7, 2003, by Board President Gary A. Gilot, with Mr. Donald E. Inks present. Board Member Carl P. Littrell was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Traffic Control Device - To Close Street - Block Party (2) - Bid Award - St. Joseph River Crossing Board members discussed the following item(s) from that list. - Bid Awards - Miscellaneous Trucks/Loaders Mr. Matthew Chlebowski, Director, Central Services, reviewed the bid awards. All bids were awarded to the lowest, responsive and responsible bidders for the miscellaneous equipment, except for the two (2) Single Axle Dump Trucks with Snow Equipment. Michiana Truck Center's bid does not provide the necessary strength to provide the years of service the City expects. The Board also reviewed the bids submitted by two (2) Ford dealers for a possible option of a $2,000.00 rebate. It was determined that this option would not be considered a competitive bid. - Bid Award - St. Joseph River Crossing Mr. Ed Herman and Mr. Dave Tungate, Water Works, stated the bid was the lowest, responsible and responsive bid. The project consists of a 12 inch pipe to be bored under the St. Joseph River. - Request to Advertise for Bids - Glick Business Centre Project (Ameritech Drive Extension) Mr. Bob Case, Community & Economic Development, stated that this project extends Ameritech Drive approximately 600 feet for commercial activities, including restaurants and hotels, primarily catering to the Toll Road and Bypass. - Award Quotation - Dean Street Emergency Repairs Mr. Toy Villa, Engineering, stated this was an emergency concrete repair on Dean Street. - Amendment to Contract - Walnut/Euclid Control Structure Improvements Mr. Jason Durr, Engineering, discussed the project with the Board, and indicated that the costs will not exceed 15%. -Proposal - Monitoring Services - South Bend Dam and Adjacent Structures Mr. Gilot stated that monitoring services will be performed for the South Bend Dam and ad j acent structures to ensure they are stable until repairs are completed in the Spring of 2004. - License Application - Scrap Metal Dealer - CTA Enterprises Mr. Gilot stated unfavorable recommendations were received from Code Enforcement and the Fire Department. The facility has many violations. The Board suggested that corrective action be taken to correct the violations in the timely manner, and that the business not operate until the violations have been corrected. - Safety Reports - Department of Public Works Pete Kaminski, Street Department; Bob Krol and Ed Herman, Water Works; John Machowiak, Central Services; and Jack Dillon, Environmental Services, discussed their Safety Reports with the Board. - Monthly Report - Water Works and Environmental Services Jack Dillon, Environmental Services and Ed Herman, Water Works, discussed their Monthly Reports with the Board. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - COLLEGE FOOTBALL HALL OF FAME ENSHRINEMENT FESTIVITIES Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Gene Mikolajewski, Century Center, South Bend, Indiana, to change traffic restrictions around the College Football Hall of Fame for the Enshrinement Festivities on August 7, 8 and 9, 2003. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the recommendation was approved.