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261 <br />PUBLIC AGENDA SESSION <br />JULY 24, 2003 <br />The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on Thursday, <br />July 24, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks <br />present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela <br />Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. <br />Board members discussed the following item(s) from that list. <br />- Bid Opening - Oliver Boiler House Renovations <br />Mr. Jason Durr, Engineering, stated this was the next phase of this project. <br />- Request to Advertise for Bids - Robert Bosch Corporation Phase III <br />Mr. Carl Littrell, Engineering, stated that this project includes some demolition as well as <br />modernization. <br />- Request to Advertise for Bids - Oliver Plow Works Demolition - Phase III <br />Mr. Jason Durr, Engineering, stated that this a continuation of Phase II of this project. <br />-Change Order - Robert Bosch Corporation Facilities Upgrade - Phase II <br />Mr. Carl Littrell, Engineering, stated that there has only been less than a 1 % increase in this <br />proj ect. <br />- Change Order - Oliver Boiler House Demolition <br />Mr. Toy Villa, Engineering, stated that there were unforseen structures which needed to be <br />removed which were not in the plans. <br />- Change Order - Cleveland Road Added Travel Lanes <br />Mr. Toy Villa, Engineering, stated that during excavation, unsuitable materials were found <br />which needed to be removed. Extra patching work was completed. Quotations will be taken <br />for the remainder of the work. <br />- Proposal - Boundary Survey - Indiana Auto Parts <br />The City received two appraisals for the relocation of Indiana Auto Parts. <br />- Construction Contract - Wabash Street - Sanitary Sewer Extension <br />Mr. Jason Durr, Engineering, stated that this is for service to a home at Delaware and <br />Wabash. <br />- Agreement - Maintenance/Operation of Enhanced Landscaping and Lighting - Olive Bridge over <br />Toll Road <br />Mr. Carl Littrell, Engineering, stated the Toll Road Division will provide this service. <br />- Proposal - Additional Services - Oliver Chilled Plow - Window Replacement <br />Mr. Jason Durr, Engineering, stated this project will remove windows in this structure. <br />- Oliver Plow Demolition - Phase II <br />Mr. Toy Villa, Mr. Jason Durr and Mr. Andy Laurent, stated that unforseen <br />underground structures were discovered upon excavation (slabs, tunnels, <br />smokestacks) which were not on the plans. Attempts were made to deal with the <br />underground issues and testing was performed in the area. <br />- Alley and Property Vacations <br />The Board discussed each alley/property vacation and made recommendations. <br />- Traffic Control Device - One Hour Parking - 1017-1021 Lincolnway West <br />The Board recommended that the Lincolnway West Steering Committee review the request. <br />Participation of this group regarding this issue was recommended. <br />- Release of Easements - Hall of Fame Replat <br />The Board recommended a restricted easement, as there is a sewer line in the portion they <br />wish to replat. <br />APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ALBERT FROM WESTERN <br />TO HURON - BLOCK PARTY <br />Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police <br />Department and the City Attorney's office, in reference to a request as submitted by Ms. Christa <br />Ponto, 422 South Albert, South Bend, Indiana, to conduct the above referred to block party on July <br />26, 2003, from 5:00 p.m. to 11:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot <br />and carried, the recommendation was approved. <br />APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CALVERT STREET FROM <br />TWYCKENHAM TO VERNON - ROAD R.NLLY FOR RECOVERY FAMILIES <br />Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police <br />1 <br />P <br />