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0172
<br />REGULAR MEETING MAY 27, 2003
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposal be
<br />awarded as outlined above. Mr. Littrell seconded the motion which carried.
<br />AWARD BID - ADDED TRAVEL LANES ON CLEVELAND ROAD - MAYFLOWER ROAD
<br />TO RALPH JONES DRIVE - PROJECT NO. 103-031
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on March 24, 2003, bids were received
<br />and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommended
<br />that the Board award the contract to the lowest responsible and responsive bidder, Selge
<br />Construction, 2833 South I I" Street, Niles, Michigan, in the amount of $1,296,810.20. Therefore,
<br />Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above, subject to repayment of the financing source. Mr. Gilot seconded the motion which carried.
<br />TABLE AWARD OF QUOTATION - FURNITURE AND SHOP EQUIPMENT FOR WATER
<br />WORKS OLIVE STREET PUMPING STATION - PROJECT NO. 103-039
<br />Mr. Gilot made a motion that the award of the quotation be tabled. Mr. Inks seconded the motion
<br />which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -
<br />KINYON STREET MODEL BLOCK IMPROVEMENTS PROJECT - PROJECT NO. 103-002
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for
<br />the receipt of bids for the above referred to project. In addition, Mr. Durr requested permission for
<br />approval of the Title Sheet, which was not presented at this meeting. Therefore, upon a motion made
<br />by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was
<br />approved. The Title Sheet was also approved, subject to the City Engineer verifying the readiness
<br />of the document when completed.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -
<br />REHABILITATION AND REPAIR OF PARKING GARAGE ELEVATORS - MAIN/COLFAX,
<br />JEFFERSON/ST. JOSEPH, AND ST. JOSEPH/WAYNE - PROJECT NO. 103-042
<br />In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise
<br />for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot,
<br />seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />TECH DATA FACILITY - EXTERIOR IMPROVEMENTS - INTERIOR/EXTERIOR FENCING -
<br />DIVISION A - CAL -PRO FENCE COMPANY, INC. - PROJECT NO. 103-023
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 (Final) on behalf of Cal -Pro Fence Company, Inc., 1700 West Ford Street, South Bend,
<br />Indiana, indicating that the contract amount be decreased by $3,632.12 for a new contract sum
<br />including this Change Order in the amount of $58,199.13. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by
<br />Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - RECEIPT OF APPRAISALS OF
<br />PROPERTIES AT NEW CENTRAL FIRE STATION SITE AND POLICE RENOVATION SITE -
<br />APPRAISAL GROUP
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Appraisal Group, 922 East Jefferson, South Bend, Indiana, for the above referred to project. Mr.
<br />Gilot noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by
<br />Mr. Gilot, seconded by Mr. Inks and carried, the Agreement was approved and executed.
<br />APPROVAL OF PROPOSAL - PROFESSIONAL CONSULTING SERVICES - DISTRICTING
<br />PLAN UPDATE - SOUTH BEND FIRE DEPARTMENT - DLZ INDIANA
<br />Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and DLZ
<br />Indiana, 2211 East Jefferson, South Bend, Indiana, for the above referred to project. Mr. Gilot noted
<br />that the Proposal is in the amount of $65,000.00. Therefore, upon a motion made by Mr. Gilot,
<br />seconded by Mr. Inks and carried, the Proposal was approved and executed, subject to financing.
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