05/27/03 Board of Public Works Minutes

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0171 REGULAR MEETING MAY 27, 2003 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 705 EAST HOWARD This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHELLE D. MORROW -PRICE & FAMILY L.L.C. 4910 Mayfair Place South Bend, Indiana 46619 BID: $600.00 MARY MORROW SHURN AND YVONNE MORROW MITCHELL IN CAPACITY OF DORA MORROW 2 Massachusetts Avenue Springfield, Massachusetts BID: $500.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Legal Department and the Planning Department for review and recommendation. TABLE BID AWARD - FREDRICKSON PARK LANDFILL CLOSURE AND GAS EXTRACTION SYSTEM - PROJECT NO. 103 -0 18 Mr. Gilot made a motion to table the bid award. Mr. Inks seconded the motion which carried. AWARD BID - VACANT LOT MOWING AND MAINTENANCE - CODE ENFORCEMENT Ms. Cathy Brucker, Director, Code Enforcement, advised the Board that on May 19, 2003, at a Special Meeting, bids were received and opened for the above referred to service. After reviewing those bids, Ms. Brucker recommends that the Board award the contract to the lowest, responsive and responsible bidder, Infolink, Inc., 1657 Commerce Drive, South Bend, Indiana, in the amount of $24.00 per lot, based on approximately 160 City lots. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. RECESS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting recessed at 9:50 a.m., to be reconvened at 2:30 p.m. BOARD MEETING RECONVENED The regular meeting of the Board of Public Works was reconvened at 2:30 p.m. on Tuesday, May 27, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Attorney John Livingston. AWARD PROPOSAL - DEBT COLLECTION - SOUTH BEND FIRE DEPARTMENT Chief Rick Switalski, Fire Department, advised the Board that on May 19, 2003, at a Special Meeting, one (1) proposal was received and opened for the above referred to service. After the proposal, Chief Switalski recommends that the Board award the contract to C.B.M. Accounts Service, Inc., South Bend, Indiana as follows: Past Due Accounts 25% Contingency fee of amounts Accounts Forwarded to Accredited Agency Accounts Referred for Legal Action Collected 40% Contingency Fee of Amounts Collected 35% Contingency Fee of Amounts Collected 1 1 1