05/12/03 Board of Public Works Minutes

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0156 REGULAR MEETING MAY 12, 2003 alley approach from Lincolnway and closing the north approach from the north alley. 415 and 413 have common ownership. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Clerk will forward all comments and concerns to the petitioner for further action with the Common Council. FAVORABLE RECOMMENDATION - TO VACATE AN ALLEY - NORTH/SOUTH ALLEY BOUNDED BY BERGAN/MEADE/HAMILTON AND KALEY STREETS Mr. Gilot indicated that Mr. Lee Helmlinger, 1333 Climbing Rose Lane, Mishawaka, Indiana, has submitted to the Board a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. Community and Economic Development forwarded an unfavorable recommendation, stating that it appears the vacation would create a dead-end alley. However if all the lots in the block are owned by the same person, then the recommendation would be favorable. Area Plan stated that if this alley is vacated, that it be done so subject to the creation utility easements that may be necessary. Also, it is not know whether the majority of the affected landowners have signed the petition to vacate the alley. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Clerk will forward all comments and concerns to the petitioner for further action with the Common Council. FAVORABLE RECOMMENDATION - TO VACATE CRESCENT AVENUE BETWEEN NILES AND HILL STREET Mr. Gilot indicated that Mr. Bill Schalliol, Community and Economic Development, has submitted to the Board a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, and the Department of Public Works. The Fire Department forwarded a favorable recommendation subject to the property owner at 411 Lincolnway West having no objections. Community and Economic Development. Engineering stated that a utility easement release would be contingent on future consideration in favor of the City for a new storm sewer easement. Area Plan noted that it appeared that one property has access from Crescent Avenue and would be hindered by the vacation. If the street is vacated, it should be done so subject to the creation of utility easement for cross access easement that may be necessary. Therefore, Mr. Gilot made a motion to approved the request for this alley vacation, subject to addressing the above referred to concerns. Mr. Littrell seconded the motion which carried. The Cleric will forward all comments and concerns to the petitioner for further action with the Common Council. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - GARDEN PLACE TO NORTH ALBERT (CUL-DE-SAC) - WEDDING/RECEPTION Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Christie Simpson, 4007 Garden Place, South Bend, Indiana, to conduct the above referred to event on May 24, 2003, from 12:00 p.m. until 9:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AWNING - 115 WEST COLFAX Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Fire Department for the installation of an awning at 115 West Colfax Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - THOMAS FROM MCPHERSON TO LAUREL AND MCPHERSON FROM THOMAS TO NAPIER - FINAL HOLY MASS FOR ST. STEPHENS CHURCH Mr. Gilot stated that favorable recommendations have been received by Traffic & Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jose