04/14/03 Board of Public Works Minutes

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0011 REGULAR MEETING APRIL 14, 2003 ADOPT RESOLUTION NO.100-2000 -AMENDING RESOLUTION 100-2000 AUTHORIZING SINGLE MEMBER APPROVAL OF CERTAIN BOARD FUNCTIONS Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: SECOND AMENDED RESOLUTION NO. 100-2000 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AMENDING RESOLUTION 100-2000, AUTHORIZING SINGLE MEMBER APPROVAL OF CERTAIN BOARD FUNCTIONS WHEREAS, the South Bend Board of Public Works (BPW) is authorized by state (I.C. 36-4- 9-5) and local law (South Bend Municipal Code, Chapter 2, Article 5, Section 2-50) to perform certain duties; and WHEREAS, effective September 11, 2000, the BPW has resolved to meet semi-monthly instead of once each week; and WHEREAS, there are certain functions performed by the BPW which are routine, non- controversial nature but which may require immediate action or response during the interim between BPW meetings; and WHEREAS, it is in the best interest of the public that these routine, non -controversial, non - disputed matters be approved and acted upon in a timely manner. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. Any single member of the South Bend Board of Public Works (BPW) shall have the authority after polling and obtaining concurrence of at least one other Board member by phone or e-mail, to approve certain routine, non -controversial, non -disputed matters which fall within the scope and jurisdiction of the BPW's power and authority which shall include the following: (a) approval of those street closings, and/or public gatherings upon City property or rights of way which have the unanimous, favorable recommendation of all required persons and City departments; (b) approval of agreements to fund real property beautification projects under the Building Block Grant Program for no more than the maximum sum permitted by the Building Block Grant Program; (c) approval of alley vacations having unanimous favorable recommendation of all necessary persons and City departments; (d) approval of parking space signs (including but not limited to handicapped accessible parking; hour restriction; no parking zones, etc.), or stop sign installation having unanimous favorable recommendation of all necessary persons and City departments; (e) approval of non -controversial construction project change orders which do not result in a sum which exceeds twenty percent (20%) of the original bid as proscribed by I.C. 36-1-12-18(d), and as to which the dollar amounts have been approved by both the City Controller and the City Engineer; (f) approval of contractor bonds which comply on their face with necessary requirements and which have legal department approval;