11/28/2005 Board of Public Works Minutes

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REGULAR MEETING NOVEMBER 28, 2005 13 7 BID AWARD — STUDEBAKER AREA "A" DEMOLITION — PROJECT NO. 104-020 Ms. Cheryl Greene, Assistant City `Attorney, stated the bid award is based upon financing related to closing of two (2) transactions with the South Bend Public Transportation Corporation involving the South Bend Stamping Plant property owned by the South Bend Redevelopment Commission and the Colfax Parking Garage owned by the City. The Board approved an Agreement related to the Colfax Garage at a public meeting earlier this year and the Redevelopment Commission has approved the Stamping Plant transaction. Both transactions require separate approval of the Federal Transportation Administration (FTA) in order for Transpo to proceed to closing. Ms. Greene confirmed that the FTA has approved the Stamping Plant transaction and is in the process of making its final review of the Colfax Garage Transaction. Transpo had advised that it expects final approval of the Colfax Garage transaction within the next day or so. However, the Colfax Garage transaction, and therefore the financing related to the bid award, will not be finalized until such time as the FTA gives final approval. The City of South Bend's Controller has recommended approval of the bid award, subject to financing. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the bid was awarded to J&L Management Corporation, 150 North Walnut, Mt. Clemens, Michigan. in the amount of $7,918,250.00, which is the base bid plus Alternates A2, A3 and A4, subject to the finalization of financing, and in addition, scheduling a Special Meeting of the Board on Monday, December 5, 2005 at 9:30 a.m. to address the resolution of financing for this bid award. ADOPT RESOLUTION NO. 70-2005 — APPROVING A FORM OF MAINTENANCE SERVICE AGREEMENT FOR THE ELEVATORS IN THE WAYNE STREET PARKING GARAGES AND OTHER ELATED MATTERS Mr. Shawn Peterson, Legal Department, stated he has reviewed all the maintenance agreements for elevator maintenance for City of South Bend parking garages, including the Leighton Center. He noted the Leighton Center elevators are under a maintenance agreement from Otis Elevators. Further, in order to place all elevators under same agreement, the City would require approximately six (6) months to complete the current agreement and solicit for proposals. Mr. Peterson has spoken with KONE, Inc., and they are willing to change the draft agreement to a six (6) month term. The agreement will be forthcoming to the Board. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 70-2005 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING A FORM OF MAINTENANCE SERVICE AGREEMENT FOR THE ELEVATORS IN THE WAYNE STREET PARKING GARAGES AND OTHER RELATED MATTERS WHEREAS, the City of South Bend, Indiana (the "City") owns the parking facility located at 126 E. Wayne Street in the City (the "City Facility"); and WHEREAS, the City has recently contracted with KONE Inc. ("KONE") for the purchase and installation of two (2) elevators in the City Facility (the "City Elevators"); and WHEREAS, the City negotiated and purchased a warranty for the City Elevators, which warranty is scheduled to expire on January 14, 2006; and WHEREAS, the City now desires to enter into an agreement to provide for maintenance and inspection services for the City Elevators upon the expiration of their warranty; and WHEREAS, the Board of Public Works of the City (the "Board") is authorized pursuant to Indiana law to enter into service agreements, on behalf of the City, to provide the maintenance of City Elevators; and