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REGULAR MEETING
<br />OCTOBER 24, 2005 D 3 4 5
<br />Upon a motion made by Mr. Gilot,; seconded by Mr. Littrell, and carried, the above bids
<br />were referred to Code Enforcement` for review and recommendation.
<br />ACCEPT PROPOSAL — CONSULTANT SERVICES FOR PHASE I AND PHASE II
<br />ENVIRONMENTAL SITE ASSESSMENTS AND ENVIRONMENTAL
<br />CONSULTANT SERVICES FOR PROJECTS FUNDED BY SOUTH BEND'S U.S
<br />EPA BROWNFIELDS (U.S. EPA GRANT)
<br />Ms. Ann Kolata, Community and Economic Development, advised the board that on
<br />September 21, 2005, proposals were received and opened for the above referred to
<br />project. After reviewing those proposals, Ms. Kolata recommends that the Board accept
<br />the Proposal of Hull & Associates, Inc. and Q.E.P.I. in the amount of $200,000.00 for site
<br />assessments, and an amount not to exceed $27,030.00 for revolving loan fund grant.
<br />Therefore, Mr. Inks made a motion that the recommendation be accepted and the
<br />proposal be accepted as outlined above. Mr. Littrell seconded the motion, which carried.
<br />AWARD BID — ONE (1) 2006 CHEVROLET 3/4 TON TWO WHEEL DRIVE PICK-UP
<br />TRUCK — PARK DEPARTMENT (PARK & RECREATION FUND)
<br />Mr. Lou Grounds, Central Services, advised the board that on October 10, 2005, bids
<br />were received and opened for the above referred to equipment. After reviewing those
<br />bids, Mr. Grounds recommends that the Board award the contract to the lowest,
<br />responsive and responsible bidder, Gates Chevrolet, 401 South Lafayette, South Bend,
<br />Indiana, in the amount of $16,868.00. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell
<br />seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —
<br />IRELAND/MIAMI & CHIPPEWA BASIN IMPROVEMENTS (ERSKINE GOLF
<br />COURSE DRAINAGE) & TITLE SHEET — PROJECT NO. 105-008
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referred to project. Therefore, upon a
<br />motion made by Mr. Littrell, seconded by Mr. Inks, the request to advertise was
<br />approved, as well as the Title Sheet when it becomes available.
<br />APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF
<br />ABANDONED VEHICLES
<br />Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for
<br />the sale of approximately fourteen (14) abandoned vehicles, which are being stored at
<br />Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was
<br />noted that all vehicles have been stored more than fifteen (15) days, identification checks
<br />had been run for auto theft and the owners and lienholders notified. Upon a motion made
<br />by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved.
<br />APPROVE CHANGE ORDER — CSO MONITORING PROJECT — GRIPP INC. —
<br />PROJECT NO. 105-045 (SEWAGE WORKS)
<br />Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted
<br />Change Order No. 2 on behalf of Gripp, Inc. 1022 West Kendall Court, Westville,
<br />Indiana, indicating that the Contract amount be increased $14,000.00 for a new Contract
<br />sum including this Change Order in the amount of $188,399.00. Upon a motion made by
<br />Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER — PORTAGE AVENUE INTERSECTION
<br />IMPROVEMENTS — MCINTYRE JONES INC. — PROJECT NO 105-023B (COIT)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on
<br />behalf of McIntyre Jones, Inc., indicating that the Contract amount be increased
<br />$2,804.00 for a new Contract sum including this Change Order in the amount of
<br />$32,951.03. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the
<br />Change Order was approved.
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