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0292
<br />REGULAR MEETING AUGUST 22, 2005
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —
<br />HARRIS STREET PUBLIC WORKS IMPROVEMENTS — CURB/SIDEWALK —
<br />PROJECT NO. 105-022 (CDBG)
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referred to project. Therefore, upon a
<br />motion made by Mr. Littrell, seconded by Mr. Gilot, the request to advertise for the
<br />receipt of bids and the Title Sheet were approved.
<br />APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS — SALE OF
<br />ABANDONED VEHICLES
<br />Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for
<br />the sale of approximately sixteen (16) abandoned vehicles, which are being stored at
<br />Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was
<br />noted that all vehicles have been stored more than fifteen (15) days, identification checks
<br />had been run for auto theft and the owners and lienholders notified. Upon a motion made
<br />by Mr. Littrell, seconded by Mr. Gilot and carried, the above request was approved.
<br />AWARD BID —TWO (2) TANDEM AXLE MULTI -USE DUMP TRUCKS (CAPITAL
<br />LEASE PURCHASE AGREEMENT)
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on July 25, 2005, bids
<br />were received and opened for the above referred to equipment. After reviewing those
<br />bids, Mr. Chlebowski recommends that the Board award the contract to the lowest,
<br />responsive and responsible bidder, Hill Truck Sales, South Bend, Indiana, in the amount
<br />of $197,320.00. Northern Equipment bid a radius dump and spread (RDS) type body.
<br />Specifications call for a flat bottom truck with a 2" radius to the side walls. The unit bid
<br />has a 43" full radius floor. This type of floor will not allow for the installation of leaf
<br />boxes used in the Leaf Pick -Up Program. Therefore, Mr. Gilot made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell
<br />seconded the motion, which carried.
<br />AWARD BID — UNITED DRIVE RELOCATION — PROJECT NO. 103-076
<br />(COIT/EDIT)
<br />Mr. Jason Durr, Engineering, advised the Board that on July 11, 2005, bids were received
<br />and opened for the above referred to project. After reviewing those bids, Mr. Durr
<br />recommends that the Board award the contract to the lowest responsive and responsible
<br />bidder, Selge Construction, Niles Michigan, in the amount of $800,153.23. Therefore,
<br />Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Gilot seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO REJECT BIDS — ONE (1) MORE OR LESS
<br />PNEUMATIC TIRE ROLLER
<br />In a letter to the Board, Mr. Lou Grounds, Central Services, requested permission to
<br />reject all bids for the above referred to equipment. Mr. Grounds stated the user
<br />department requested that no purchase be made this year. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell and carried, all bids were rejected.
<br />APPROVE CHANGE ORDER — CSO MONITORING PROJECT — GRIPP &
<br />ASSOCIATES, INC. — PROJECT NO.105-045 (SEWAGE WORKS)
<br />Mr. Gilot advised that Mr. Jack Dillon, Environmental Services, has submitted Change
<br />Order No. 1 on behalf of Gripp & Associates, Inc. indicating that the Contract amount be
<br />increased $14,000.00 for a new Contract sum including this Change Order in the amount
<br />of $160,399.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried,
<br />the Change order was approved.
<br />APPROVE CHANGE ORDER — DUNHAM STREET MODEL BLOCK — RIETH -
<br />RILEY CONSTRUCTION — PROJECT NO. 105-019 (CDBG)
<br />Mr. Gilot advised that Mr. Jim Freeman, Engineering, has submitted Change Order No. 1
<br />on behalf of Rieth-Riley Construction, South Bend, Indiana, indicating that the Contract
<br />amount be increased $714.00 for a new Contract sum including this Change Order in the
<br />amount of $80,711.00. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and
<br />carried, the Change order was approved.
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