08/01/2005 Board of Public Works Special Meeting Minutes

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SPECIAL MEETING AUGUST 1, 2005 0 ..U Agreement 2005 Emergency Services University. of Notre Dame APPROVAL OF PROPOSAL — RAILROAD BRIDGE AESTHETIC ENHANCEMENTS AND PARKING LOT IMPROVEMENTS — PROJECT NO. 105- 071 Mr. Gilot stated that the Board is in receipt of an Proposal from The Troyer Group, 50 Union Street, Mishawaka, Indiana, 46544. Mr. Littrell noted that the Proposal is in the amount of $84,000.00. It was noted that funding for this project is not secured. Mr. Littrell made a motion to approve the Proposal subject to funding. Mr. Inks seconded the motion, which carried. APPROVAL OF RECOMMENDATION — TO CLOSE STREET — LAPORTE FROM COLFAX TO LASALLE — BATTLE OF THE BANDS Mr. Gilot stated that unfavorable recommendations have been received by the Division of Traffic and Lighting, Customer Service, and Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kevin Ladd, St. Paul's Memorial United Methodist Church, 202 Chapin Street, South Bend, Indiana 46601, to conduct the above referred to block party on August 12, 2005, from 12:00 p.m. to 10:00 p.m. Customer Service stated that Chapin Street will be closed during that time from Washington to Lincolnway West and LaPorte will be used as the detour route. The Police Department stated that there are traffic problems in the area; the area is a residential area so that there is not enough on street parking to accommodate attendees; the loud music and noise should only be allowed from 12:00 p.m. to 6:00 p.m.; and the event will generate numerous noise complaints. Further, the Police Department stated that the alternate detour route would direct traffic through a two-way stop intersection which would create an increase for a potential crash. Engineering stated that the alternate detour route would work well on a Saturday for the amount of time the event lasts, however the event is on a Friday and will create traffic problems; and the event is too large for the site. Mr. Kevin Ladd from St. Paul's Memorial United Methodist Church was present and stated that last year the Board approved the street blockage, which provided a place for the bands to unload their equipment and a safe pedestrian walking area for the 450 to 500 people that attended the event. Mr. Ladd stated that the church would like to keep events in the downtown area so the neighborhood residents can participate instead of scheduling the events in other parts of the community. Mr. Inks stated that he appreciates the church keeping events in the downtown area but remains concerned about the traffic issue. Mr. Inks suggested that the church start planning next year's event earlier and to organize it for a Saturday. Mr. Littrell made a motion to approve the above street closure from 5:00 p.m. to 10:00 p.m. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that he following claims were submitted to the board for approval: Name Amount of Claim Date Casteel Construction Company (Fire/Police Headquarters) $619,351.00 July 15, 2005 Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 10:15 a.m.