07/25/2005 Board of Public Works Minutes

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PUBLIC AGENDA SESSION JULY 21, 2005°; C There was not a quorum present for the scheduled 9:00 a.m. Board of Public Works agenda session on July 21, 2005. Board Member Carl Littrell, Board Attorney Thomas Bodnar and Attorney John Livingston were present. It was announced that the Board of Public Works would reconvene at approximately 9:45 a.m. The Public Agenda Session of the Board of Public Works was convened at 9:55 a.m. on Thursday, June 21, 2005, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell present. Board Member Donald E. Inks was not present. Also present was board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Item Added Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following item was added to the agenda: - Agreement — Construction and Use of Bridge Board members discussed the following item(s) from that list. - Bid Award — East Washington Streetscapes — Project No. 104-046 The Board discussed the scope of this project, and determined more discussion was needed before the bid award was made. APPROVAL OF BLOCK PARTY Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the following block party was approved, subject to the Police Department's comments: Butler, July 23, 2005 Thomas from Birthday/Engage Police Shawanna — 4:00 p.m. — Maple to ment Party Department 8:00 p.m. McPherson recommended time change. The Board recessed at 11:00, to re -convene at 1:30 p.m. in the Engineering Conference Room, to continue discussions and make a decision on the East Washington Streetscape bid award, and the request to close a LaPorte at Colfax for an event on August 12, 2005. The Board of Public Works re -convened at 1:30 p.m. on Thursday, July 21, 2005, by Board President Gary A. Gilot, with Carl P. Littrell present. Board Member Donald E. Inks and Board Attorney Thomas Bodnar were not present. Also present was Attorney John Livingston. AWARD BID — EAST WASHINGTON STREETSCAPES — PROJECT NO. 104-046 Mr. Jason Durr, Engineering, advised the board that on May 23, 2005, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Durr recommends that the Board award the contract to the lowest, responsive and responsible bidder, Rieth Riley Construction, South Bend, Indiana, in the amount of $1,103,116.00, which is the base bid and Alternate No. 2. Ms. Sharon Kendall and Mr. Bill Schalliol, Community and Economic Development, were present and stated this project fits in line with the site concept to the St. Joseph River, and the overall master plan of the East Bank. Board Member Don Inks, who was not present, supported the approval of the award. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. REQUEST TO CLOSE STREET — LAPORTE FROM COLFAX TO LASALLE — BATTLE OF THE BANDS The Board discussed this request based on the construction and street closures on Chapin Street, and recommended the sponsor of the event meet with City officials to come to an agreement for traffic control during the event on August 12, 2005. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 1:50 p.m.