02/14/2005 Board of Public Works Minutes

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0031 PUBLIC AGENDA SESSION FEBRUARY 10, 2005 - Lease Purchase Agreement — Trash Containers/Trash Trucks Mr. Jack Dillon, Environmental Services, stated that this Lease Agreement is for the purchase of trash containers and trash trucks. The funding comes from Fund 611. - Proposal Groundwater and Methane Gas Reporting Mr. Ken Zmudzinski, Environmental Services, stated this Proposal with Weaver Boos Consultants, LLC, will provide sampling of methane in underground water sources in Fredrickson Park. He stated the funding is still unknown. Mr. Tom Bodnar stated that he would like the Arbitration Clause in Section 11 of this Proposal stricken prior to approval by the Board. - Proposal — Organic Resources Needs Assessment and Class A Bio-Solids Technology Review Mr. Ken Zmudzinski, Environmental Services, stated this Proposal with Triad Engineering, Inc., will provide bio-solids testing to ensure compliance. This Proposal will also help evaluate new technologies for bio-solid give away after it is processed. Mr. Zmudzinski said this review is being used as a proactive step toward the new compatibility rule which may be passed soon. Mr. Bodnar stated that he would like the Limitation of Liability in Article 13 of the Terms and Conditions of the Proposal stricken prior to approval by the Board because it states that the Proposal's jurisdiction resides in the state and federal courts located in Marion County, Indiana, instead of St. Joseph County, Indiana. - Proposal — Statistical Analysis of Groundwater Data Mr. Ken Zmudzinski, Environmental Services, stated that this Proposal is a ten (10) year Proposal from ATC Associates, Inc., who will provide a statistical analysis of groundwater data of the bio-solids landfill for 2005-2006 and also underground water maps. This analysis is done bi-yearly so this Proposal will cover analysis done until 2009. Mr. Bodnar stated that he would like the sentence in Section 1 of the General Terms and Conditions containing the wording regarding a 1 1/2$% interest charge for past due payments stricken prior to approval by the Board. - Proposal — Review of Statistical Analysis Procedures — Closed Bio-Solids Landfill Mr. Tom Bodnar stated that he would like the sentence in Section 1 of the General Terms and Conditions containing the wording regarding a 1 %2% interest charge for past due payments stricken prior to approval by the Board. - Proposal — Drainage Study — Kensington Farms/Crest Manor Mr. Jason Durr, Engineering, stated that through this Proposal, The Troyer Group will provide a drainage study of the Kensington Farms and Crest Manor neighborhoods to develop alternatives to alleviate drainage problems. Mr. Durr stated that the neighborhood residents are currently using the retention ponds for lakes and would like to find a way to keep some of the drainage ditches as lakes and improve storm water drainage through this study. - Encroachment — Installation of Awning —1527 Lincolnway West Mr. Carl Littrell, Engineering, stated that the awning to be installed will not encroach into the public right-of-way because it is for a structure set back from the property line. No action is required from Board of Works. - Alley Vacation — First East/West Alley East of Taylor Mr. Carl Littrell, Engineering, stated that the Board may not be able to approve the vacation of this alley because it will not allow access to lots facing Lincolnway West that have common ownership of the alley. To Conduct "Ride for Kids" — Pediatric Brain Tumor Foundation Mr. Littrell stated that there are no representatives from the Pediatric Brain Tumor Foundation in the South Bend area. He is unfamiliar with the sponsors and it is their first event in South Bend. Mr. Littrell would like to perform a background check prior to approving this event. Secondly, Mr. Littrell stated that the sponsors would have to contact the Police Department for assistance and the Parks Department to obtain permission to use Pinhook Park separately after the Board's approval.