02/14/2005 Board of Public Works Minutes

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'Jcr3 PUBLIC AGENDA SESSION FEBRUARY 10, 2005 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, February 10, 2005, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Board President, Gary A. Gilot was not present. Also present was Board Attorney Thomas Bodnar and Attorney John Livingston. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Safety Reports Mr. Jack Dillon, Environmental Services; Mr. Sam Hensley, Street Department; Mr. Andy Wierzbicki, Water Works; and Mr. John Machowiak, Central Services, presented the Safety Report for their respective departments. - Monthly Reports Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented the Monthly Report for their respective departments. - Requests to Purchase — 48 and 96 Gallon Trash Containers Mr. Jack Dillon, Environmental Services, stated that the bid for the trash containers was awarded in 2004 as a five (5) year contract to Best Equipment. They did not make the complete purchase in 2004 due to the City Council only approving a specified amount. However, for 2005, they have approved the complete purchase. Due to a rise in the cost of plastic polymers, the price of the trash containers went up by 3% from their 2004 price. Mr. Dillon stated that he is unsure whether Best Equipment will honor their 2004 awarded price or raise it as described. If Best Equipment does not honor the awarded price, this contract will have to be re -bid and Best Equipment will not be able to bid with the City of South Bend again. Mr. Dillon stated that he is expecting to know by Monday, February 14, 2005, if Best Equipment will honor their bid. Mr. Dillon also stated that this purchase is contingent on the Lease Purchase Agreement from All Points Public Funding, LLC, being approved. The trash containers will be supplied to residents of the City of South Bend. - Requests to Purchase —Side Loading Refuse Trucks Mr. Jack Dillon, Environmental Services, stated that the bid for the side loading refuse trucks was awarded in 2004 as a five (5) year contract to Best Equipment. They did not make the complete purchase in 2004 due to the City Council only approving a certain amount. However, for 2005, they have approved the complete purchase. Mr. Dillon also stated that this purchase is contingent on the Lease Purchase Agreement from All Points Public Funding, LLC, being approved. - Request to Advertise for the Receipt of Bids — One (1) 20 Cubic Yard Packer Mr. Jack Dillon, Environmental Services, stated that this Request to Advertise for the Receipt of Bids is to purchase one (1) 20 cubic yard packer for the Solid Waste Department. There have been no recent bids on this equipment to make the purchase without letting a new bid. Mr. Dillon also stated that this purchase is contingent on the Lease Purchase Agreement from All Points Public Funding, LLC, being approved. - Change Order and Completion Affidavit — RibourdeBoland Intersection Improvement Mr. Carl Littrell, Engineering, stated that this project came in under -budget upon completion. - Construction Contract — Furniture, Fixtures and Equipment — South Bend Fire and Police Departments New Headquarters Mr. Carl Littrell, Engineering, stated that the work for this Construction Contract has already been completed; the Contract was just received from DLZ, Indiana. - Contract — Service Study Presentation Mr. Jack Dillon, Environmental Services, stated that this Contract will provide a sewage works cost of service study and presentation for the City Council. This study will be performed in three stages. 1 1