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REGULAR MEETING
<br />JANUARY 10, 2005
<br />AWARD QUOTATION — 14TH FLOOR COUNTY CITY BUILDING CARPET
<br />RENOVATION
<br />Mr. Toy Villa, Engineering, advised the board that on December 16, 2004, quotations were
<br />received and opened for the above referred to project. After reviewing those quotations, Mr.
<br />Villa recommends that the Board award the contract to the lowest, responsive and responsible
<br />bidder, Midwest Tile & Interiors, 1805 North Cedar, Mishawaka, Indiana, in the amount of
<br />$26,205.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Mr. Inks seconded the motion, which carried.
<br />AWARD QUOTATION — 14TH FLOOR COUNTY CITY BUILDING RENOVATION
<br />Mr. Toy Villa, Engineering, advised the board that on December 16, 2004, quotations were
<br />received and opened for the above referred to project. After reviewing those quotations, Mr.
<br />Villa recommends that the Board award the contract to the lowest, responsive and responsible
<br />bidder, Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the
<br />amount of $20,950.00. Therefore, Mr. Inks made a motion that the recommendation be accepted
<br />and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
<br />PAINT/INTERIOR AND EXTERIOR/TRAFFIC PAINT (RE -BID) (USER DEPARTMENTS)
<br />In a memorandum to the Board, Mr. George Zana, Purchasing, requested permission to advertise
<br />for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell, the above request was approved.
<br />APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE FOR THE RECEIPT
<br />OF BIDS — LIGHT BULBS (USER DEPARTMENTS)
<br />In a memorandum to the Board, Mr. George Zana, Purchasing, requested permission to reject all
<br />bids and re -advertise for the receipt of bids for the above referred to items. Therefore, upon a
<br />motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved.
<br />APPROVE CHANGE ORDER NO. 3 FINAL CHANGE ORDER AND PROJECT
<br />COMPLETION AFFIDAVIT — BROOKFIELD STORM SEWER — SELGE CONSTRUCTION
<br />—PROJECT NO. 104-053 (SEWAGE WORKS)
<br />Mr. Gilot advised that Selge Construction, Niles, Michigan, has submitted Change Order No. 3
<br />and a Final Change Order, as follows:
<br />Change Order No. 2 Increase $12,231.84
<br />Final Change Order Increase $68,337.81
<br />Additionally submitted was the Project Completion Affidavit indicating the new final cost of
<br />$771,036.02. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, Change
<br />Order No. 3, the Final Change Order and the Project Completion Affidavit were approved
<br />subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT —
<br />DUNHAM STREET MODEL BLOCK — L.L. GEANS CONSTRUCTION — PROJECT NO.
<br />104-006 (CDBG)
<br />Mr. Gilot advised that has submitted the Final Change Order as submitted by L. L. Geans
<br />Construction, 1923 North Home, Mishawaka, Indiana, indicating that the contract amount be
<br />decreased by $2,171.63 for a new contract sum including this Change Order in the amount of
<br />$96,591.03. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final
<br />Change Order and the Project Completion Affidavit were approved subject to the filing of the
<br />appropriate three-year Maintenance Bond.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — ST.
<br />JOSEPH STREET PARKING LOT IMPROVEMENTS — WALSH AND KELLY INC. -
<br />PROJECT NO. 104-042 (DOWNTOWN BOND)
<br />Mr. Gilot advised that has submitted the Final Change Order as submitted by Walsh and Kelly,
<br />Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased
<br />by $26,538.24 for a new contract sum including this Change Order in the amount of $70,256.74.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final cost.
<br />Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Final Change Order
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