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HomeMy WebLinkAbout05. 2016 Budget Hearing Session II - Public WorksPublic Works August 19, 2015 TABLE OF CONTENTS POWERPOINT PRESENTATION ........................................ ............................... 2 -26 CENTRALSERVICES ........................................................... ............................... 27 -72 222 CENTRAL SERVICES ............................................................................. ............................... 27 -68 224 CENTRAL SERVICES CAPITAL ............................................................ ............................... 69 -72 STREETS AND ENGINEERING ......................................... .............................73 -122 202 MOTOR VEHICLE HIGHWAY .............................................................. ............................... 73 -99 101 -0602 ENGINEERING ............................................... ............................... ........................100 -111 251 LOCAL ROAD & STREETS ........................................ ............................... ........................112 -117 412 MAJOR MOVES ........................................................ ............................... ........................118 -122 SOLID WASTE AND RELEAF .................. ............................... ........................123 -152 610 SOLID WASTE OPERATIONS & MAINTENANCE ... ............................... ........................123 -140 611 SOLID WASTE DEBT SERVICE ................................. ............................... ........................141 -146 655 PROJECT RELEAF ..................................................... ............................... ........................147 -152 WATER WORKS .......................................... ............................... ........................153 -209 620 WATER WORKS OPERATIONS & MAINTENANCE ............................. ........................153 -189 622 WATERWORKS DEPRECIATION ............................. ............................... ........................190 -193 623 WATERWORKS CONSTRUCTION ........................... ............................... ........................194 -197 624 WATER WORKS CUSTOMER DEPOSITS .............. ............................... ............................198 -200 625 WATER WORKS DEBT SERVICE .............................. ............................... ........................201 -203 626 WATERWORKS BOND RESERVE .................................................... ............................... 204 -206 629 WATER WORKS O &M RESERVE .......................... ............................... ............................207 -209 WASTEWATER AND SEWERS ................. ............................... ........................210 -302 640 SEWER INSURANCE ......................................................................... ............................... 210 -218 641 WASTEWATER OPERATIONS & MAINTENANCE ... ............................... ........................219 -271 642 WASTEWATER/ SEWAGE DEPRECIATION ............. ............................... ........................272 -277 643 WASTEWATER/SEWAGE O &M DEBT RESERVE ... ............................... ........................278 -280 649 WASTEWATER/ SEWAGE DEBT SERVICE ............... ............................... ........................281 -284 653 SEWAGE WORKS DEBT SERVICE RESERVE ........... ............................... ........................285 -287 659 2011 SEWER BOND .................................................. ............................... ........................288 -292 6612012 SEWER BOND .................................................. ............................... ........................293 -299 664 2013A SEWER REFUND BONDS .............................. ............................... ........................300 -302 / Vablis Works Wid Waste gtew Fng veering C °mr °i 5 Goff re 1 ty vawk wgige: s s res nni°ii w 1 A y 0 Public Works Funds 4 lei 7 8/19/2015 Public Works Budget Presentation - Public Works Overview - Solid Waste - Central Services - Sustainability - Engineering - Public Utilities - Water Works - Environmental Services - Streets Public Works Department jr —01111-0— It Provide best -in -class public services in the _ development and delivery of engineering, fleet, transportation, solid waste, wastewater, water, and other services as called upon by our customers. .r, Public Works F Full-Time Positions 380 37P' 361 360 345 340 340 338 327 323 320' 8 alo 3os 300 I I ' 216 I I 280 2fi0 1 Public Works Organizational Structure Cigzens d geeih 9eM City Coandill Mayer City Cietlr / Vablis Works Wid Waste gtew Fng veering C °mr °i 5 Goff re 1 ty vawk wgige: s s res nni°ii w 1 A y 0 Public Works Funds 4 lei 7 8/19/2015 Public Works Budget Presentation - Public Works Overview - Solid Waste - Central Services - Sustainability - Engineering - Public Utilities - Water Works - Environmental Services - Streets Public Works Department jr —01111-0— It Provide best -in -class public services in the _ development and delivery of engineering, fleet, transportation, solid waste, wastewater, water, and other services as called upon by our customers. .r, Public Works F Full-Time Positions 380 37P' 361 360 345 340 340 338 327 323 320' 8 alo 3os 300 I I ' 216 I I 280 2fi0 1 Public Works Full-Time Positions i by Division 18 26 1 &;p6 12 Solid Waste D_ '4y of South Bend Solid Waste Crew Vision: To provide a sustainable service above expectations at a competitive rate to the citizens of South Bend. 9 8/19/2015 Staff Changes Typical Day Additions . Trash Routes Industrial 4Alley- pickups with Rear -Load trucks and iPickers 4 Front- picups with Atomaticns . 4 Drivers =i Rellet Driver Reriet Picker - - Yard Waste Routes (AprO- November) 5 Pront-plCRUps with Automatic Sitle-A,ms Changes t . 5 tlnvers Mlues Position I Reor Loatl track [I /2 doy] ri Driver Or ric Resources . Special Hem /Exha- NCkups 2B. ­­,f iday] Di­ ""-f Ware' . I Y. Hovers ChemisU� ry . Container MOnagemeM ual ate, Qity �_ r kpnd.rpiier .e Utility Safry Dvecto' as[ewater/ 9 8/19/2015 Staff Changes — Additions Industrial Pretreamren[ Changes Position Manager Or ric Resources Secre V Di­ ""-f Ware' anewater/ ChemisU� ry ual ate, Qity Division Utility Safry Dvecto' as[ewater/ Utility Purchasing& Pam Manage Store m Mgr D 'I Pro ea Inc ec[or Director l3illing& Customer $em Customer $emre Director or Adnn vxdve Engineering Commnni'a[ion D '' PemtitM solid Wasa Pickerlg' v.111owale c' Deletions tiOn 08 Water field Inspector eeru. Pl'Pe'mi Maly r ,hd Waste Picke' I10) Solid Waste 2015 Highlights - 40%, of fleet converted to CNG Power - Complaints reduced by 30% s - 94% of calls handled within SLA times - Container management delivered 10,500 11111 11d recondifioned 300 otes ' Qdui ct ondof l0 muteestoesSulting in s Solid Waste Refuse Collection`. ❖ Over 33,000 customers ❖ 22,500 tons of trash(1 TD) 2 015 Position E016 Position Industrial Pretreamren[ Industrial Pretreatrnent Specialist Manager Or ric Resources Secre V drain Assistant i anewater/ ChemisU� ry e' Officer Utility Safry Dvecto' as[ewater/ Utility Purchasing& Pam Manage Store m Mgr Director 311 Director l3illing& Customer $em Customer $emre Director or Adnn vxdve Engineering Commnni'a[ion Assistant ll Solid Waste 2015 Highlights - 40%, of fleet converted to CNG Power - Complaints reduced by 30% s - 94% of calls handled within SLA times - Container management delivered 10,500 11111 11d recondifioned 300 otes ' Qdui ct ondof l0 muteestoesSulting in s Solid Waste Refuse Collection`. ❖ Over 33,000 customers ❖ 22,500 tons of trash(1 TD) 2 - Solid Waste Yard Waste •S Diverted over 4,200 tons of yard waste(YTD) from landfills Solid Waste Container Management d• Delivered 2,000 Refuse & 8,000 Yard Waste containers d• Repaired 300 containers d• Recovered 200 containers through warranty 4 8/19/2015 Solid Waste Extra Picks Picked OVER 7,000 extra picks Ending Cash Balance 1.400.000 - - -- 1.200.000 Last Rate Increase 2008 1,aoo,oao - -. soo.0ao ws.ns _. 600.000 443.013 /00.000 244,960'" 200.000 0 2012 2013 2014 2015 3 r� . Solid Waste 2016 Goals ° Offer a sustainable service Optimize yard waste collection :Retain qualified personnel Maintain reduced complaints and SLA times Ztegration of ELEMOS r ' Rt Equi ent Services Building Maintenance Radio Shop \\ Print Shop Central Stores Sustainability J 8/19/2015 € all `u- LL V 1L `lrl`+IBt SOUTH BEND Central Services Cost Centers sc r �� mm CemN Smas _Shp Mame�— SueafwbiGry $2,848,178 $274.998 $99,789 $141,870 $x05,220 S4,1e9,14z a] ryvd�d Central Services PrintShop 1 million Building $5 M m Newly 1405,000 146 Pomble eopes MzLrtetunce End, sed D& ..1 395 Mobile Us.— d Revenues New Digital Central bdsaJwgs. Renovadn ty Increased �AVL Ih S.— CO$39,372 pr9Mef4 $71,500 T"n"`hons 4,850 Equipment Services Outside Revenues year to date _r $98,751 - 15% Increase In 2015 Equipment Services purchased and placed into service, 35 bi- fueled CNG /gasoline powered ' police cars. 1i1 6 120,000 Fuel Consumption 2014 -2015 - - fuel YTD 1001000 - - - -- - - - -- Consumption 80.000 - - - -- - -- Gallons 423,880 20 .000 L1 388,600 2015 0 -- Gallons $aso,000 Fuel Cost 2014 -2015 fuel cost rm M- $25 WO $200,000 2014 $1.361,295 $150,000 $100,000 2015 $787,104 Equipment Services Billable Rate 89.22% Billable 8/19/2015 4 Equipment Services modified an existing flat bed and remounted it to the Street Department's first bi- fueled (gasoline /CNG) truck. This - truck is used around the clock. 5 e e Removing and rebuilding this underbody scraper in the off season ensures it will be ready for use on snow covered streets this winter. 7 19r Heavy repair work 7P performed by Equipment Services Broken dump bed - cross « members being replaced Equipment Services I i replaced the rusted out r' P cab on this Sewer truck, extending the life of the dump truck by at least three years. �I The rear tailboard on this fire truck was short and not user friendly. 8/19/2015 0 .x - Installation of "on the spot" tire chains to help Solid Waste navigate the snow covered winter alleys. .. Equipment Services fabricated and installed grills to protect the lights, radiator, and fuel _ tank on SBPD's s s > y Armadillo. 7 19r Heavy repair work 7P performed by Equipment Services Broken dump bed - cross « members being replaced Equipment Services I i replaced the rusted out r' P cab on this Sewer truck, extending the life of the dump truck by at least three years. �I The rear tailboard on this fire truck was short and not user friendly. 8/19/2015 0 Installation of "on the spot" tire chains to help Solid Waste navigate the snow covered winter alleys. 7 19r Heavy repair work 7P performed by Equipment Services Broken dump bed - cross « members being replaced Equipment Services I i replaced the rusted out r' P cab on this Sewer truck, extending the life of the dump truck by at least three years. �I The rear tailboard on this fire truck was short and not user friendly. 8/19/2015 0 By extending the tailboard another six inches, we made it safer, and more user friendly. Radio Communications - Average 167 customers per month - 99.99% of radio equipment operational at all times - 2015 brings a major change to Radio Communications by removing the analog system and Temeeaneoaroro :ea cv converting to digital mea <s - Replacing of 395 mobile and 126 portable radios this year I - N % ailing new LEO IIgMs In,rallinganewanrenna O Radio Communications • Radio Communications provides services to all city departments and 6 outside agencies • Daily services include the following: installations, repairs, modifications, inspections, routine maintenance • Equipment serviced includes the following: lights, sirens, radios, repeaters, intercom systems, video systems, RFID systems, laptop trays, headsets, microphones, batteries, antennas 8 8/19/2015 Radio Communications 2015 Cost Savings 6 Mon Savings = $114,086 TOTAL can 6 MONTHS CITY ­E $60 PER HOUR PRIVATE SECTOR RATE $105 PER HOUR JSn'In1:n . Radio Communications AVL Project AVL (Automatic vehicle LOcator)softwore will be installed and used by all non public safety departments to help improve efficiency, accountability, and telemetry ➢ AVL features available: speed, direction, date /time stamp, trav history, real time alerts, excessive Idling, 11 party integration, ad hoc reports ➢ System includes six additional inputs which will help monitor sheet sweeping, snow removal, and anti icing programs 32% of new radios installed M[K [ouTF6vuvM[M b •8 n AIL Repr— New DgM I—, y� Print Shop Over 1 million copies printed per year _ 1 Ir 1. Central Stores I Furniture, used furniNre red,,Moo dfo offices- desks, bookcases, chairs, cabineh 910 cases (23 pallefs) of pope, ued to city Departments. (Bulk buying - purchase by pallet, resold by case. 1 970 bags of ice melt issued to City Departments for sidewalk maintenance and safety • f V W rFow additional. filing posts were added to the CNG station this yea, enabling fueling cf fombeent dudes at one time Servicing our water maze, which separates oil from water before entering city sewer systems Building Maintenance 2015 Cost Savings Month Cost Savings = $39,372 2015 Tolal Cosls 6 Month ' City Rafe $AS per hour Frivafe Secfcrra -e y9�. per hc_' Installed ventilation system to accommodate work on CNG vehicles at the Sample Street facility System provides three air exchanges per minute if natural gas is detected loop r Replacing a hot water circulation pump at fire station #10. 8/19/2015 D 2015 Milestones - Sustainable SB150 Worked w/ City and SB150 staff Recruited corporate sponsors Deployed a dozen "Waste Watcher" Volunteers Turned food waste into energy I err.,.. a..e sa... 1a.Mr 3976 wall. 2015 Milestones - Com", Vision South Bend is a thriving, connected community f fostering health and prosperity for future generations. 2015 Milestones - Strategic Plan Five Goals 1. Advance an Innovative Economic Ecosystem 2. Develop Complete Neighborhoods 3. Cultivate Educated, Informed, and Contributing Residents 4. Protect and Take Pride in r Environmental, Cultural, and Natural V ` Resources 5. Become a Net Zero City W 2015 Milestones - Strategic Plan F- In 2014, 460 survey responses, dozens F- community meetings, eight Green -. Ribbon Commission meetings Ell a Developed: - Vision l Mission Five goals Numerous objectives and strategies 2015 Milestones - Office Mission Statement 2015 Milestones - Energy Efficiency at Century Center Guaranteed Energy Savings Contract minimizes up- front capital and savings are guaranteed. Creative financing means nearly no local taxpayer dollars /Expect significantly reduced utility costs, increased comfort, increased marketability, lower maintenance and repair costs 16•Y,a1 Gaaranl„A Saving, Energy Savings (conservative es6alGle) 4 1 530.101 Opera) ons aM Maintenance Savings 6 112,407 Capt.1 COST A —dance Savings S 6.276404 TaW B.n.61 S 7918912 8/19/2015 9 2015 Milestones - Energy Efficiency at Century Center Area C Fommne Before Area C After 2015 Milestones - Natural Gas Procurement Contract Savings Natural 90S bill = supply+ distribution. State law allows us to choose any gas supplier, to be distributed by NIPSCO. - Our contract with IGS (formerly Border Energy) allows us to fix a portion of our natural gas costs, saving money compared to purchasing gas from NIPSCO. Ongoing and 2016 Initiatives - Maximize Operational Efficiency D Energy Track A.nd vings in Anaildings Energy Launch Seek Employee Renewable Sustainability Energy Committee Opportuniti • 1 • 11 . Milestones Grant Awarded $30,000 Reduce facility's utility costs Demonstration project for the community ��+'.'. , — J,Caw.a Center Simulation Annual M—ftV 2015 Milestones - Education and Outreach 'I Added 100+ followers on Facebook ' Spoke at numerous community and university events Media highlighting positive impacts of City and community programs Hosted six interns Facilitate waste reduction and recycling gi with businesses and the public Identify creative funding opportunities: }+ Grants, rebates, donations, and partnerships Support other departments: Smart Streets, DOT Mayor's Challenge, Long .,� Term Control Plan, Parks Master Plan, Office of Innovation initiatives 8/19/2015 10 Months Savings Year Under Compared to Contract NIPSCO Commodity 2012 4 $12,399.06 2013 12 $36,542.59 2014 12 $55,208.02 2015 6 $61,692.59 Ongoing and 2016 Initiatives - Maximize Operational Efficiency D Energy Track A.nd vings in Anaildings Energy Launch Seek Employee Renewable Sustainability Energy Committee Opportuniti • 1 • 11 . Milestones Grant Awarded $30,000 Reduce facility's utility costs Demonstration project for the community ��+'.'. , — J,Caw.a Center Simulation Annual M—ftV 2015 Milestones - Education and Outreach 'I Added 100+ followers on Facebook ' Spoke at numerous community and university events Media highlighting positive impacts of City and community programs Hosted six interns Facilitate waste reduction and recycling gi with businesses and the public Identify creative funding opportunities: }+ Grants, rebates, donations, and partnerships Support other departments: Smart Streets, DOT Mayor's Challenge, Long .,� Term Control Plan, Parks Master Plan, Office of Innovation initiatives 8/19/2015 10 Engineering P.r 3 _ UK IN IN11,111: am, E1,600,000 51.400,000 $1.200.000 81.000.000 $soo,000 - $600,000 - - $400.000 $200.000 $0 M13 2'1 a 2015 2016 Construction Management Services BY THE NUMBERS (2015 so far...) In -House Inspection 3 Project Inspectors 36 Number of projects - $17.14M Construction Cost - $237K City Cost (Includes Salary and Overhead) 1.4% Percentage of Construction Cost - $1.23M Estimated Consultant Cost @ 7.2% - $1.0m In -House Savings Out Sourced for Inspection - 3 Number of Projects - $3.27M Construction Cost $235K Professional Service Fees - 7.2% Percentage of Construction Cost `A 8/19/2015 Engineering Projects .Engineering Services BY THE NUMBERS (2015 so far...) 85 2014 Projects 103 2015 Projects as of 8/17/15 6 Engineers with Professional Licenses (PE) 2 Engineers in Training (EIT) Engineering Staff Changes - Permit Manager (Currently a Part -Time Position) w This position previously existed. Duties currently shared amongst several. . Dedicated staff member to handle permit requests for occupancy, sewer and wafer taps, concrete, excavation, and erosion. Project Inspector (New Position) w This position previously existed. Engineering used to have 7 inspectors. w Dedicated person to handle inspection of all permits issued. - New positions to be offset by additional revenue to be received by adjusting permit and review fees (Some of which have not been adjusted since 1962) 11 Prairie Ave Sewer FellowsStreet Ignition Park Bldgs l &2 Hill Street - Phase ll Separation Lincoln Way West Memorial Parking Lots Safe Routes to School Downspout Disconnect Western Ave Five Points Utility Study Hunts - Assessment Marion &Madison Ivy Tower- Coquillard East Bank Sewer 2way Remediation Lincoln Separation - Phase V Southwood Sewer Bartlett Street Norres North America Perle y Separation Downtown two -Way Inc. Sidewalk on SR 23 Marion & Michigan Ignition Park Phase IC 2015 Curb and Bus Shelter Installation Chippewa &Michigan Chase Plastics Sidewalk Century Center Capital Olive &Sample Lippert Components Vacant & Abandoned Projects Olive Street Pavement Noble America South yard Lamppost Wayne Garage Bendix Drive Pavement Bend Program Fagode Boland Trail ND Turbo Machinery Traffic Calming Parking Garage Deck Coatings Old Coat Line Trail Catalyst 1 & 2 Facade Light Up South Bend .Engineering Services BY THE NUMBERS (2015 so far...) 85 2014 Projects 103 2015 Projects as of 8/17/15 6 Engineers with Professional Licenses (PE) 2 Engineers in Training (EIT) Engineering Staff Changes - Permit Manager (Currently a Part -Time Position) w This position previously existed. Duties currently shared amongst several. . Dedicated staff member to handle permit requests for occupancy, sewer and wafer taps, concrete, excavation, and erosion. Project Inspector (New Position) w This position previously existed. Engineering used to have 7 inspectors. w Dedicated person to handle inspection of all permits issued. - New positions to be offset by additional revenue to be received by adjusting permit and review fees (Some of which have not been adjusted since 1962) 11 Prairie Avenue Sewer Separation Study Projo.No.115 -040 Description: Defined in the LTC Pas the separation of approximately 580 acres for two major CSO Service Areas. - Public Works Duties: - Managed Study - Funding: - Wastewater 0 & M (641 -0630 - 793.63 -35) - Sewer Bond (661-0621-415-42-05) PROJECT LOCATION East Bank Phase 5 Sewer Separation Pmu-Number 114-062 - Description: - The Design of a Storm Water Separation Project in an area bounded by Jefferson Boulevard, Eddy Street, the St. Joseph Riverand St. Louis Boulevard. - As part of this Project Water Main, Curbing and Sidewalks will be replace on most Streets. - New Municipal Utilities will be Installed to Support the New Residential Development on the Former Transpo Site. - Public Works Duties: - Managed Design & Procurement Construction Cost: TBD (Fall 2015 Letting) Funding: Sewer Bond (429 -1050- 460- 31 -02) id Fellows St Roadway Improvements Project No. 112 -006 Description: New storm sewers, drainage pipes, new roadway, sidewalks, curbs, storm basin between and Permeable pavers a} the Walter /Ireland, Barbie /Fellows and Teri /Fellows intersections. - Public Works Duties: - Managed Design & Procurement - Construction Inspection - Construction Cos}: $638,693.28 - Funding: SSDA TIF (430- 1050 - 460 - 42.03) LOCH 1� TM t, r� POST CONSTRUCTION 13 Downspout Disconnection Assessment Project NO. 115-098 Description: The City hired Intems to canvas neighborhoods and determine what properties have connected downspouts. Public Works Duties: w Inspection . Funding: Engineering Seasonal ---r« I . rr Southwood Sewer Separation Rojecr No. 1124(42 Lincoln Way West Corridor Improvements Project Number 114 -033A Description: urn, coax Bpt Asphalne concrete oveday from Maplewood Avenue I. William Street -2.91 Miles Road Diet consisting of iwo-Way Left Tum Lane. 8irycla Lanes and Parking Lanes. iraflc Signal Turing Reset, 3 Trdf., Signals Removed. Solor PoweredI f.dCOIm1ng Speed Indicator Signs Added. Over 5,000 Lineal Feet of sidewalk Replaced and all Intersections have been Upgraded to — Compllant sidewalk Ramps. • Planted 328 Sheet Trees. - Public Works Duties: Managed Design & Procurement construction Inspection - Construction Cosh $1,523,807.50 - Funding: Loss Recovery Fund (227- 0602 - 431 - 42.03) PROJE OCATI 8/19/2015 12 Description:, Can on of new roadway wi }h permeable pavers and storm sewer on Belmont, Southwood and Hoover = __ Boulevards between I ckenham Blvd. and Greenlawn Blvd.. Work includes new storm manholes, inlets, sidewalk replacement, approaches, asphalt paving, landscaping and stripping. w Public Works Duties: Managed Design & Procurement Construction Inspection Construction Cos}: $1,951,843.55 - Funding: 2011 Sewer Bond (659- 0621- 415- 31.02) Lincoln Way West Corridor Improvements Project Number 114 -033A Description: urn, coax Bpt Asphalne concrete oveday from Maplewood Avenue I. William Street -2.91 Miles Road Diet consisting of iwo-Way Left Tum Lane. 8irycla Lanes and Parking Lanes. iraflc Signal Turing Reset, 3 Trdf., Signals Removed. Solor PoweredI f.dCOIm1ng Speed Indicator Signs Added. Over 5,000 Lineal Feet of sidewalk Replaced and all Intersections have been Upgraded to — Compllant sidewalk Ramps. • Planted 328 Sheet Trees. - Public Works Duties: Managed Design & Procurement construction Inspection - Construction Cosh $1,523,807.50 - Funding: Loss Recovery Fund (227- 0602 - 431 - 42.03) PROJE OCATI 8/19/2015 12 Western Avenue Corridor Improvements Project Number 114 -0338 8 114 -OBSA Description: - Hot Asphalfic concrete OveJay tom Chapin street to Laurel street. - Rood Diet <onsisHng of two-way Leh Tum Lane. Bicycle Lanes antl Parking Lanes. Traffic Signal Tmin9 Reset, Traffic signals Atllusted. Solo, Powered Roffic calming Speed Indicator Signs Added. Over 6rs0S Lineal Feet of Sidewalk Replaced and various ntersecfions have been Upgraded to ADA Compliant Sidewalk Ramps. - streetscape of the 3 blocks between Dundee Street antl Bend, Dnve with sewer Separation and new Water Main Installetl. - Planting 171 Sheet Trees. Public Works Duties: - Managed Design & Procurement - conshuction Inspection Constmction Cost: $2,783,287.00 it jkS Funding: 2015 TIF Infrastructure Bond, Major Moves and River West Development Area TIF 4 Bartlett Street Roundabout Phase I Project Number 114 -032A - Description: Project was from LaFayeffe Boulevard to Michigan Sheet. New Storm Sewer, Curbing, Pavement and Decorative Lights were installed for 500 feet from LaFayette Boulevard on the new Alignment. Temporary HMA Pavement was built between the new Alignment and the existing intersection at Michigan Sheet. - Public Works Duties: Managed Design & Procurement Construction Inspection Construction Cost: $551,583.75 Funding: 2015 TIF Infrastructure Bond Marion Street with Michigan Street .Intersection Improvements Project Number 114 -035 — PROJECT OCAT I ON L >- 1f re Description: Design the Marion Sheet and Michigan StreeI Intersection of a Two Lane Roundabout. New Sidewalk and Bicycle Paths will be Built Sheet and Michigan Sheet from the Rounda LaSalle Avenue. Streetscape will be installed. - Public Works Duties: Managing Design and Procurement Cost: TED (Winter 2015/2016 Letting) - - - - _ Funding: Major Moves and - 2015 TIF Infrastructure Bond 14 Marion Street & Madison Street Conversion to Two -Way Traffic r Project Number 114 -034 - Description: - Project was from Martin Luther King Drive to Lafayette Boulevard. - The One Way Pair was Converted to Two Way Traffic. - Over 2,409 Lineal Feet of Sidewalk was Installed antl at the Intersections ADA Compliant Sidewalk Ramps were built. - Planting 61 Street Trees. Public Works Duties: - Managed Design & Procurement - Construction Inspection re Construction Cost: $577,190.50 re Funding: 2015 TIF Infrastructure Bond 8/19/2015 'S r 1"M 1 1 -� Downtown Two -Way Conversion Project Number 115 -019 Description: - The Design of converting St. Joseph - Michigan Street antl on Street From Sample Street to Man- Street from One -Way to Two -Way Traffic. - Both Sheets will be put on a Street Diet reducing ihe Traffic Lanes to One Lane in each Direction and a Two -Way Left Turn Lane. - St. Joseph - Michigan Street roll have a Two Way Cycle Track and Center Medians from Wayne Street to LaSalle Avenue. - Main Street will have a Streetscape and Elevated Bicycle Lanes from Western Avenue to LaSalle Avenue. Public Works Duties: Monoged Design ig Construction Cost: $646,800.00 Funding: 2015 TIF Infrastructure Bond Chippewa Avenue with Main Street and Michigan Street Intersection Improvements Project Number 114 -045 Description: Design the Main Street intersection to accommodate Two Way Traffic. Design the Michigan Street Intersection for a Two Lane Roundabout. Traffic will be Maintained on During Construction. Landscaping will be installed. Public Works Duties: Managing Design and Procurement re Cost: TBD (Winter 2015/2016 Letting) Funding: Major Moves and South TIF (412- 0602 - 431- 42 -03) PROJECT LOCATION 13 Olive Street & Sample Street -Intersection Project Number 113 -002 PROJECt LOCATION r• Description: Reconstruction of the Pavement, Curbing and Sidewalkon Olive Street from Tucker Drive to Ford Street an', Sample Street from Bendix Drive to Grant Street. Construction of a Two Lane Roundabout at the Intersection. Traffic will be Maintained on Sample Street During Construction. Landscaping will be installed. Public Works Duties: - Managed Design Construction Cost: TBD (Winter 2015/2016 Letting) Funding: Major Moves (City- County -State Cost Share) Bendix Drive Pavement Replacement Project No. 114 -065 Description: Road reconstruction along Bendix Drive from Lathrop Road to the South end of the Bridges over 1 -80 (Indiana Toll Road) - Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (2019 Letting) - Funding: LRSA (20% Local 80% State Cost Share) (251- 0608 - 451- 42 -96) Coal Line Trail Phase I Project No. 115 -063 Description: Conversion of abandoned Coal Line rail line to a multi - purpose trail with lights and recreational facilities between Riverside Drive and Lincoln Way West. - Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (2018 Letting) - Funding: River West TIF (324- 1050 -450- 4202) 15 Olive Street Pavement Replacement Project No. 114 -064 Description: Road Reconstruction from Prairie Avenue (State Road 23) North to Tucker Drive - Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (2018 Letting) - Funding: LRSA (20% Local 80% State Cost Share) (251- 0608 - 451- 42 -96) Boland Trail Multi- Purpose Path Project No. 113 -047 - Description: INDOT /Federal funded cost sharing 80/20 program to install a multi - purpose path from Portage Ave to Riverside Drive adjacent to Boland Drive. - Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (Summer 2016 Letting) - Funding: LRSA (251.0608.380.10.99) Bus Shelter Installation Project No. 115 -089 - Project Description: w Installation of new bus shelters at 5 Transpo bus stops throughout the west side of the City. Work also includes placement of new concrete bus pads for the shelters. Public Works Duties: w Design, Procurement, and Inspection Cost: TBD (Fall 2015) Funding: 404.1001.460.42.03 8/19/2015 14 Century Center Capital Projects Project No. 115 -013 to 115 -018 Description: - South Enhance Improvements - Masonry Repairs - Bendix Theatre Upgrade - New Entrance into the Convention Hall B - Kitchen Equipment Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (Fall 2015 Letting) Funding: Hotel -Motel SH PROJECT L LOCATION Parking Garage Deck Coatings Project No. 115.074 Project Description: Installation of new deck coatings and-] M repairs to joints and cracks in the Wayne and Leighton parking garages. - Public Works Duties Design, Procurement, and Inspection Construction Cost: TBD (Fall Letting) - Funding: Parking Garage Fund #601- 1050- 460 -36.06 and TIF Memorial North and South Parking Lots Project Number 114 -047 io 8/19/2015 Wayne Parking Garage Fagaide PROJECT LOCATION +.i Description: �, - RL, -• � Removal of failing thin brick veneer an !. application of multiple colored polymeric 7 coatings to architectural fagade and tower roof ' repairs. Construction began in Fall 2014 and substantial completion occurred in Spring 2015. Public Works Duties: Managed Design & Procurement I Construction Inspection Construction Cost: $263,564.00 Funding: Parking Garage (601- 0464- 645- 42.02) Ignition Park Buildings 1 and 2 Project Number 114 -050 evr- - - S Five Points Utility Relocation Study Project No. 114 -019 - Description: m Relocation of city -owned wafer and sewer utilities at the old 5 Points Intersection into utility corridors adjacent to newly realigned streets. Public Works Duties: - Managed Study Funding: Community Investment Professional �1 Services (429- 1050- 460 -3102) r 15 Ivy Tower - Remediation Projects rcemovai ona u¢ osa or rtazaraousiNannazamaus wasre Project No. 1 14-04 - Construction Cost: $26,838 Removal of Lead Based Paint Phase I Project No. 114- 011 - Construction Cost: $2,456,246.20 Removal of Lead Based Paint Phase II Project No. 115- 030 - Construction Cost: $302,950.00 Removal and Disposal of PCB Remediation Waste Project No. 115 -004 Conshucson Cost $147,750.0) - Public Works Duties: - Managed Design & Procurement - Construction Inspection - Funding: River West Development TIF (324.1050.460.31.06) Ignition Park Phase 1 C Project Number 114 -063 ( �r Description: Development Agreement allowed for f•-?' - '-� / purchase of equipment for Lippert Components. 6 tracker trailers were purchased along with a graphics package. Public Works Duties: Managed Procurement ost: $226,890 unding: River West Development F (324.1050.460.42.07 ) 17 8/19/2015 Equipment Purchase for NORRES North America Inc. Project No. 114 -080 Description: m Development Agreement allowed for the purchase of equipment for the NORRES North America, Inc. Four items were procured. Public Works Duties: - Managed Design & Procurement Cost: $196,396.00 re7w I Funding: River West Development TIF (324. 1 050.460.42.07) ru PPf)RFlE9 Chase Plastics Infrastructure Improvements Project No. 115 -051 Description: Construction of a water supply and sanitary sewer laterals at the Chase Plastic Facility at Dylan Drive. - Public Works Duties: - Managed Design & Procurement - Construction Inspection - Construction Cost: $122,335.10 - Funding: RWDA TIF (324- 1050- 460 - 31.02) CONSTRUCTION Noble America South Bend Ethanol Facility Corn Oil Separator Project No. 114 -061 Description: Development Agreement allowed for the purchase of equipment, corn oil separator, for the Noble America South Bend Ethanol Facility. - Public Works Duties: - Managed Procurement Cost: $1,975,082 'y-- Funding: River West Development TIF noble (324.1050.460.42.07) americas © south Dentl ethanol 16 Equipment Purchase for ND Turbo Machinery Project No. 114 -083 Description: Development Agreement allowed for the purchase of equipment for the ND Turbo Machinery. Four items were procured. - Public Works Duties: Managed Design & Procurement - Cost: $4,798,355.00 Funding: River West Development TIF (324. 1 050.460.42.07) NDV TURBO Hill Street Improvements - Phase II Project Number 113 -024A - - Description: Project was from Crescent Street to Corby Boulevard. Existing Trees, Curbing and Sidewalk were Removed. Over 1,476 Lineal Feet of Curbing and Sidewalk were Installed and at the Intersections ADA Compliant Sidewalk Ramps were built. Planting 28 Street Trees. Public Works Duties: Managed Design & Procurement Construction Inspection Construction Cost: $124,101.50 Funding: River East Development Area TIF (429 - 1050 -460- 31.02) Harrison Primary Safe Routes to School Project No. 114 -067 18 8/19/2015 Building Facade ACM Wall . Panels for Catalyst 1 & 2 at Ignition Park Project No. 115 -006 - Description:rr� Development Agreement allowed for the purchase of equipment for Catalyst 1 and 2 at Ignition Park. Public Works Duties: - Managed Design, Procurement, & Inspection - Construction Cost: $409,581.00 - Funding: River West Development TIF (324.1050.460.42.02) A Coquillard Primary Safe Routes to School Project No. 114 -066 �m0 Lincoln Primary Safe Routes to Schools Project No. 114 -078 - Description: w INDOT /Federal funded cost sharing 80/20 program to improve the sidewalks and curb ramps in the area around Lincoln Primary Center. - Public Works Duties: Managing Design, Procurement, and Inspection Cost: TBD (Summer 2016 Letting) - Funding: LRSA (251.0608.380.10.99) 17 Perley Primary Safe Routes to Schools Project No. 114 -079 - Description: INDOT /Federal funded cost sharing 80/20 program to improve the sidewalks and curb ramps in the area around Perley Primary Center. Public Works Duties: w Managing Design, Procurement, and Inspection Cost: TBD (Summer 2016 Letting) - Funding: LRSA (251.0608.380.10.99) 2015 Curb and Sidewalk Program Project No.115 -069 Project Description: w Removal and replacement of curb, sidewalks, driveways, and trees throughout the City. Public Works Duties - Design, Procurement, and Inspection Cost: $480,0699.25 - Funding: MVH (202.0619- 431.31 -06) _ . Traffic Calming Project No. 115 -008 - Project Description: MVCKINELY w City worked with residents and traffic ST service requests to identify areas where traffic calming services could C01 FAX SPEED be implemented. One such NDICATOR neighborhood is Walnut Grove. Public Works Duties: Design, Procurement, and Inspection Construction Cost: Walnut Grove: $22,400 Funding: LRSA (2514.0608.431.42.96) JAERSON 19 8/19/2015 Sidewalk on Prairie Ave. . Between Locust and Prairie Ave. Apartments Project No. 115 -021 Description: - Installation of sidewalk on SR 23. - Public Works Duties: - Managing Design and Procurement - Construction Inspection - Estimated Cost under $75,000 - Funding: MVH (202.0619.431.31.06) Description: Demolition of Vacant & - Abandoned Houses Phase IV: Construction Cos} $2,088,923 Phase V: Construction Cos} $1,968,062 Phase VI: Cost TBD (Bidding this Fall) ublic Works Duties: l �, 1 Managed Design and Procurement Construction Inspection Ending: Loss Recovery(227.1201.415.39.89) AFTPR Yard Lamppost Program Project No. 114 -077 In Light Up South Bend LaSalle Park 44 Keller Park 26 Riley /Studebaker 70 Total Added 140 Development of Engineering Lighting Standards: • Location of street lights verified • Usin ArcGIS, a radial buffer was crewed around each street light to demonstrate the coverage area for each light georacomdors n each area were iv 100-M buffer radius buffer tr7ts were given a 125-ft • New li hfing was placed within identifiable gaps 20 • A Water Works' t Booster Stations - 6 Wells - 30 Elevated Tower - 1 Reservoirs - 3 ' I Treatment Facilities -5 Miles of Water Main - 582.5 Fire Hydrants - 5,454 Customer Accounts Served - 41,000 Delivered Safe Reliable Water 2014 - 5,351 MG Water Works Capital Expense d Budget 8/19/2015 19 Water Main Installation at Ignition Park 4,000 ft of 10" ductile iron pipe installed by Wafer Works crew at a cost savings of approximately $200,000 . Water Works 2016 Budget Highlights Well maintenance program Evaluate filter media at North Station filtration plant Continue meter change out program Hydrant and valve replacement program Rate Study 21 Automated Meter Reading Solid Waste Water Works $ 4,936,738 $13,219,902 Sewage Project Works ReLeaf $33,519,623 $436,312 2014 Revenues Billed 52,112,575 1 Environmental Services t "_ Wastewater & Organic Resources 8/19/2015 9C 2015 LTCP Reassessment LTCP Development Opportunity for Significant Savings from Current LTCP CAC &Council Committee to Evaluate New LTCP Major Components Engineering Analysis Affordability Analysis Integrated Planning Renegotiate LTCP /CD with il DOJ 22 8/19/2015 Organic Resources - irLegacy Pile ...today r l .v Upon Completion: April 2015 =r+ • Truck loads = 2,809 • Plastic removed = 55,342.36 tons • Over $1.5M landfill fees PLASTIC FREE rows of Yard avoided waste currently being processed into compost. 21 Wastewater & Organic Resources Key Performance Indicators (KPQ - 2016 Measure 2015 est Target NPDFS Permit effluent Paint Lane Snow &Ice pavement Sewer S Lines parameters with 100% Removal Maintenance Manhole Curb Signs, Street m liance 100% 100% ::SO Dry Wea}her Special Events Overflows 0 0 Reduce backlog of 23 LTCP - Primary Clarifier`: Rehabilitation Division of Streets 2013 2014 MIS MIS(P) MVH Revenue &Expense Budget 8/19/2015 22 .ems 2016 Measure 2015 est Target NPDFS Permit effluent Paint Lane Snow &Ice pavement Sewer S Lines parameters with 100% Removal Maintenance Manhole Curb Signs, Street m liance 100% 100% ::SO Dry Wea}her Special Events Overflows 0 0 Reduce backlog of plasHC laden compost mafedals at OR 100% NA 23 LTCP - Primary Clarifier`: Rehabilitation Division of Streets 2013 2014 MIS MIS(P) MVH Revenue &Expense Budget 8/19/2015 22 .ems Streets Division .- Functions Paint Lane Snow &Ice pavement Sewer S Lines Traffic Signal, Removal Maintenance Manhole Curb Signs, Street l 8, Inspection Sidewalk Lich} Mans ement Maintenance Improvement Support Project Releaf g Inspection 8, Maintenance Special Events 23 LTCP - Primary Clarifier`: Rehabilitation Division of Streets 2013 2014 MIS MIS(P) MVH Revenue &Expense Budget 8/19/2015 22 Streets Division Provides services to improve the comfort, safety, and quality of life for residents and visitors through programs such as: Snow removal Street sweeping Maintenance, reconstruction and resurfacing of streets Alley and berm grading, alley reconstruction Fall leaf pick -up Christmas Tree Collection - Street Division 2015 Accomplishments • Applied 168,051 gallons of anti -icing liquid treating 3,580 miles of snow routes during the 2014 -2015 Winter season. 1554 blocks of alleys graded 40 blocks of alleys reconstructed 3,600 miles of streets swept(YTD) 5 lane miles of streets repaved 3 � i 24 8/19/2015 Local Roads & Streets, r- Road Projects $450,000 rlhin treet lights - Olive(Sample to Tucker) $118,000 Replaced or repaired 800 permanent road signs - Safe Routes to Schools $420,000 - Traffic Calming $50,000 City, State, and County Signal Inspections completed - Traffic Counting $13,000 designated timeframe - Traffic Signals $180,000 Traffic & Lighting Division ` g j Focuses on safe and efficient transit of residents and goods through lighting maintenance, road markings, traffic signals and informational signs, which include: All line striping of designated streets, crosswalks and st 'bar locations stallation, replacement and repair of all signs on pu blic rights of way Set up and removal of traffic control for planned repairs, construction, and emergency repairs in order to maintain traffic safety in construction areas Service and maintain all traffic signals - City, St. Joseph County and INDOT Maintain street lighting, decorative lighting, & Historical District lighting Traffic and Lighting Division s' 2015 Accomplishments Upgrade ure sodium street lights to L.E.D. rlhin treet lights Replaced or repaired 800 permanent road signs Manufactured 1,400 temporary signs for special events Painted 160 miles of lane lines(YTD) City, State, and County Signal Inspections completed designated timeframe 23 IrJ Sidewalk Assessment 1- i Assessment Data W357 51.1 220 31.5% Poor 90 13% Bad 31 4.5% Total 698 Street Division 2016 Goals Optimize snow removal operations Improve anti -icing technologies (materials, application methods) to reduce dependencies on non - soluble materials (sand) Continue implementing alley surface improvement program to upgrade alley surfaces Continue to address street light and traffic signal concerns to reduce public reporting of possible safety issues Balance pavement maintenance with a mix of fixes to better invest for future pavement needs 3 d'� 25 8/19/2015 Rating System - Good = nothing wrong with sidewalk - Fair = aesthetic problem (deterioration, small cracks, etc.) M Poor = not ADA compliant (vertical faults, fixed by grinding down) m Bad = needs to be replaced (big cracks or gaps) Sidewalk Assessment Percent Bad Sidewalk Street Division E Key Performance Indicators Or— Measure 2016 Ta rget r et Street Paving lane mIle Grading(blocks) 0 Alley Improvement 30 24 Questions? 26 8/19/2015 25 City of South Bend, Indiana 2016 Budget Central Services - 222 Fund Summary - Operating and Capital Budget 27 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Acm.l Budget 2015 -2016 Change REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Gxants /Intergovernmental - - - - - - - - - - - Charges for Services 6,888,649 6,740,732 7,851,856 3,720,837 7,986,397 8,091,371 8,099,409 8,182,527 8,325,733 134,541 1.7% Iutexfund Allocations 258,265 218,280 232,841 112,482 210,240 214,445 218,734 223,109 227,571 (22,601) -9.7% Fines & Forfeitures - - - - - - - - - - - Donations - - 4,000 4,300 - - - - - (4,000) - 100.0% Other Income 107,963 105,124 62,487 43,216 38,000 38,900 38,900 39,200 39,200 (24,487) -39.2% Transfers In Total Revenue 7,254,877 7,064,136 8,151,184 3,880,835 8,234,637 8,344,716 8,357,043 8,444,836 8,592,504 83,453 1.0% EXPENDITURES BY TYPE Personnel Salaries & Wages 1,819,349 1,852,882 2,148,796 929,531 2,107,220 2,145,368 2,186,985 2,229,231 2,272,296 (41,576) -1.9% Fxi eBen2"' 667,659 726,585 950,471 386,557 1,035,805 1,025,926 1,036,996 1,048,681 1,060,690 85,334 9.0%' Total Personnel 2,487,008 2,579,467 3,099,267 1,316,088 3,143,025 3,171,294 3,223,981 3,277,912 3,332,986 43,758 1.4% 156,988 158,977 160,957 161,497 Su lies 232,823 145,523 167,428 61,375 179,454 12,026 7.2% Services & Charges Professional Services 113,860 25,899 76,782 - 47,500 61,000 51,000 47,000 48,000 (29,282) -38.1% Printing & Advertising 6,573 2,245 6,133 5,293 8,000 6,700 7,120 7,362 7,628 1,867 30.4% Utilities 4,180,079 3,969,850 4,203,250 2,154,147 4,311,226 4,390,847 4,377,068 4,432,431 4,541,790 107,976 2.6% Education & Training 9,161 13,625 21,383 5,735 20,600 20,684 20,771 21,860 21,951 (783) -3.7% Travel 2,728 3,284 4,948 814 6,404 6,574 6,753 6,941 7,138 1,456 29.4% Repairs & Maintenance 77,538 103,061 92,669 51,341 67,890 67,095 67,990 68,440 69,330 (24,779) -26.7% Interfund Allocations 112,236 143,769 155,384 77,316 182,453 186,102 189,824 193,621 197,493 27,069 17.4% Administration 133,575 136,246 138,971 141,751 144,586 IT 10,415 10,623 10,836 11,053 11,274 Payments in Lieu of Taxes (PILOT) - - - - - Central Stores 4,931 5,030 5,131 5,233 5,338 Print Shop 1,187 1,211 1,235 1,260 1,285 GIS - - - - - liability Insurance 32,345 32,992 33,652 34,325 35,011 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utilities - - - - - Debt Service: Principal 5,832 5,901 8,138 3,097 10,015 5,300 5,772 6,287 6,231 1,877 23.1% Interest & Fees 453 594 1,017 151 2,460 1,725 1,253 738 794 1,443 141.9% Grants & Subsidies - - 35,000 - 35,276 50,000 90,000 110,000 150,000 276 0.8% Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - 271,850 - 130,519 189,584 48,138 44,836 25,000 (141,331) -52.0% Other Services & Charges 7,903 9,171 15,836 8,5441 14,776 1 14,517 14,758 14,963 15,112 1,060 -6.7% Total Services & Charges 4,516,363 4,277,399 4,892,390 2,306,438 1 4,837,119 1 5,000,128 4,880,447 4,954,477 5,090,467 55,271 -1.1 Ca ital 70,190 32,262 141,157 120,000 141,]5 Total Expenditures by Type 7,306,384 7,034,651 8,300,242 3,803,901 1 8,159,598 1 8,328,410 8,263,404 8,393,347 8,584,950 (140,644) -1.7% Net Surplus / (Deficit) (51,507) 29,485 (149,058) 76,934 1 75,039 1 16,306 93,639 51,489 7,554 Begintilng Cash Balance 1,090,656 1,465,707 1,539,451 1,539,451 1,390,393 1,465,432 1,481,738 1,575,377 1,626,866 Cash Adjustments 426,558 44,259 - 18,770 - - - - - Ending Cash Balance 1,465,707 1,539,451 1,390,393 1,635,155 1,465,432 1,481,738 1,575,377 1,626,866 1,634,420 Cash Reserves Target 636,446 623,804 832,048 336,884 782,004 843,682 830,681 856,669 894,990 20 %SPEC Explain Significant Revenue and Expenditure Changes Below: The capital expenses for 2016 are in Fund 224. We are transferring monies out of our cash reserve over to fund 224 to cover our 2016 capital expenses. 27 City of South Bend, Indiana 2016 Budget Central Services - 222 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose We are a dedicated provider of quality and economical services to our customers 2015 Accomplishments & Outcomes - Radio Shop- Two -Way radio system digital upgrade consisting of 395 new mobile radios and 126 new portable radios, AVL system design, purchase and implementation for use by all nonpublic safety departments. Installation of a new intercom system used by the Fire Dept. 2015 Ford Interceptor installation and reference guide developed, seventy four (74) vehicles. - Addition of two new external customers to increase revenues. - Equipment Services- Purchased 56 new vehicles either dedicated CNG or BI -fuel CNG /gasohnes. Created 28 sets of bid specifications for vehicles /equipment - Four (4) employees received licensing certifications for IDEM's underground storage tank program /training. - Sustainability Office - Facilitated energy efficiency and renewable energy projects using innovative funding and educated city employees on energy conservation /waste reduction - Central Stores - Centralizing of office supplies, contracted 58 new items, will continue to add new items - Printshop - continued training, 30 hours of design training. Renewal 5 yr leases on 3 new machines - Building Maint Installation of a CNG ventilation system to meet NFPA regulations at our Sample St location. Expansion of our CNG fueling station at our Riverside location that will allow eight (8) additional vehicles to fuel. Installation of a CNG station at our Sample Street garage to also fuel CNG vehicles. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - We purchase and maintain City Assets keeping them available to our user departments, making the basics easy Good Government (GG) - Radio Shop - Complete Fire Ground 4 system installation. Tower Safety improvements. 40 hr per employee education in two -way radio equipment or related field. - Central Stores - Training on new Office Depot website, on- site user departmental classes /training - Printshop - Continue training - online classes, 40 hrs. Meet with user departments to determine additional printing needs. - Building Maintenance- Education- supervision, seminars on HVAC systems, certificates in HVAC & supervision. Centralized Business Plan completed. - Equipment Services Continue to work on transitioning the fleet to CNG with the goal of 85% by 2020. Purchase dedicated CNG powered cars and light duty trucks. Obtain an ASE Blue Seal Certification, Add one new external customer to increase revenues - Sustainability Office - Reduce wasted resources (energy, materials) across City departments. Provide additional route to transparency between City and community. Educate City staff. Economic Development (ED) - Sustainability Office - Work across departments for maximum value of city- funded public projects. Educate public, coordinate w/ community groups to improve quality of life. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Radio Shop - Operating expense /cost per hour GG Efficiency $62 75.82 $57 $60 - Printshop- Technician Productivity GG Quality 91.5% n/a 90% 91% - Building Maintenance In -house Labor Savings GG Efficiency $69,800 $71,137 $68,000 $69,200 - Equipment Services Scheduled versus Non - scheduled repairs GG Efficiency 70% n/a n/a 70% - Equipment Services Technician Productivity GG Quality 86.7% 88.58% 86% 86.5% - Sustainability Office Reduction in Energy Use Intensity GG Efficiency 10% n/a 0.5% 2% Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Chatten es /O ortunities with a focus on solutions - Budgeting all vehicles to include compressed natural gas option. - Building Maintenance Department - new contract for our facilities security system savings is $2,232 yearly, 43% lower - Upgrade NaviLine inventory /fleet software with bar coding system - Sustainability Office - improve systems for monitoring energy consumption, provide technical support for efficiency in all departments 28 City of South Bend, Indiana Central Services - 222 Fund Summary - Full -Time Employees 2016 Budget 29 Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining Director of Central Services 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager - Equipment Services 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Mechanic Supervisor 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Superintendent II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Superintendent V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist Senior 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Foreman 11 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Inventory Control Technician II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Printshop Technician 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Communications & Radio 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Radio Technician I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Radio Technician III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Office of Sustainability 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Sustainability Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 18.0 18.0 18.0 18.0 18.0 18.0 18.0 18.0 Bargaining Mechanic V's 12.0 12.0 4.0 12.0 12.0 12.0 12.0 12.0 Mechanic IV's 6.0 6.0 11.0 6.0 6.0 6.0 6.0 6.0 Machinist V's 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Parts Clerk I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Parts Clerk II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Janitor /General Labor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Bargaining 24.0 24.0 21.0 24.0 24.0 24.0 24.0 24.0 Total Full-Time Employees 42.0 42.0 39.01 42.01 42.0 42.0 42.0 42.0 Explain Significant Staffing Changes Below: 29 30 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET CENTRAL SERVICES 222 - 0000 - 320.16 -00 INSPECTION 620 1,450 1,400 1,400 LEVEL TEXT TEXT ANT 01 145 TRASH TRUCKS X 10.00 PER INSPECTION 1,450 COMMON COUNCIL ORDINANCE 10197 -12, PASSED 10 -29 -12 1,450 222 - 0000 - 321.16 -00 TAXI COMPANY 1,100 800 800 800 LEVEL TEXT TEXT AMT 01 8 TAXI COMPANIES X $100.00 FEE PER COMPANY 800 800 222- 0000 - 321.16 -10 TAXI DRIVER 3,347 2,749 3,240 3,240 LEVEL TEXT TEXT AMT 01 145 DRIVERS X $20.25 PER DRIVER 3,000 3,000 222 - 0000 - 321.16 -20 TAXI VEHICLE 9,945 8,615 9,100 9,100 LEVEL TEXT TEXT AMT 01 165 TAXI VEHICLES X 55.00 FEE PER VEHICLE 9,100 9,100 222- 0000 - 349.20 -00 CENTRAL STORES MARK -UP 2,082 1,829 2,120 2,120 LEVEL TEXT TEXT AMT 01 CENTRAL STORES MARK UP IS 1% BASED ON ESTIMATED SALES AVERAGE OF LAST 2 YEARS $212,126 2,120 2,120 222- 0000 - 349.30 -10 FUEL MARK -UP 34,447 32,515 33,702 33,702 LEVEL TEXT TEXT AMT 01 FUEL MARKUP OF GASOLINE USAGE OUTSIDE AGENCIES GALLONS 35,400 X .09 3,186 PER CITY BUDGET WORKSHEET CITY DEPARTMENTS LESS 5% USAGE 742,451 GALLONS X .04 29,698 32,884 222 - 0000 - 349.30 -20 PARTS MARK -UP 422,940 451,235 697,052 697,052 LEVEL TEXT TEXT AMT 01 PARTS MKUP BASED ON PARTS USED 2YR AVG,PLUS 3% INF 30 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,100 1,060 1,450 0 0 800 253 210 3,000 1,915 1,520 9,100 1,058 885 2,120 12,210 10,443 32,884 325,966 281,291 660,132 31 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET OUTSIDE AGENCIES PARTS USED $80,739 X 250 20,185 CITY DEPTS PARTS USED BASED ON A 2 YEAR AVG PLUS 3% INFLATION = 2,276,875 X 250 569,219 PARTS MARKUP BASED ON PARTS USED 3% OVERALL MARKUP ON PARTS 2,357,614 70,728 660,132 222 - 0000 - 349.30 -30 LABOR MARK -UP 51,606 53,936 65,428 65,428 32,137 27,658 65,428 LEVEL TEXT TEXT AMT 01 BASED ON 3% OF LABOR CHARGES OF BILLABLE HOURS OUTSIDE AGENCY LBR HRS 1220 X $70.00 = $85,400 3% = 2,562 CITY DEPT LBR HOURS AUTO 7,500 X $60.00= $450,000 X 3% = 13,500 CITY DEFT LBR HRS TRUCK 24,560 X $67 = $1,645,520 X 3% = 49,366 20 MECHANICS X 1664 BILLABLE HOURS PER MECHANIC = 33,280 BILLABLE HOURS (80% X 2000 HRS) 65,428 222- 0000 - 360 .00 -00 MISCELLANEOUS REVENUE 2,762 35,845 4,000 10,087 8,645 8,460 4,000 LEVEL TEXT TEXT AMT 01 EQUIP SERV AUCTION FEE 3% OF SALES 4,000 MICHIANA PALLET RECYCLE 4,000 222- 0000 - 360.02 -00 SALE OF SCRAP METAL 6,435 17,291 7,000 7,000 1,617 1,281 7,000 LEVEL TEXT TEXT AMT 01 BASED ON ESTIMATED VALUE OF SCRAP METAL WE SELL TO 7,000 RECYCLE COMPANY OMNI SOURCE PALLET RECYCLE SCRAP METAL 7,000 222 - 0000 - 360.51 -00 INSURANCE REIMBURSEMENT 0 0 0 20,000 19,011 19,011 0 222- 0000 - 360.90 -00 SETTLEMENT FEES 0 1,629 0 0 0 0 0 222 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 3,421 3,062 3,400 3,400 5,022 4,196 3,240 LEVEL TEXT TEXT AMT 01 BASED ON A 2 YR AVERAGE 3,240 3,240 222 - 0000 - 380.10 -86 ENERGY REBATES 0 18,722 0 0 0 0 0 31 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0000 - 391.01 -00 SALE OF FIXED ASSETS 222 - 0000 - 396.00 -00 REFUNDS LEVEL TEXT 01 REFUND OF INDIANA EXCISE TAX DIESEL FUEL ** CENTRAL SERVICES 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 3,363 3,772 0 22,726 24,803 22,000 0 TEXT AMT 10,268 10,268 23,760 875,329 419,202 23,760 812,914 564,794 658,253 849,242 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 0 0 0 0 22,000 10,268 10,268 23,760 875,329 419,202 366,284 812,914 32 33 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 222 - 0605- 380.10 -11 PRINTING 166,057 125,484 135,369 135,369 73,605 63,746 110,617 LEVEL TEXT TEXT AMT O1 2016 ALLOC PRINTSHOP BUDGET 141,616,LESS SUPPLIES 110,617 110,617 222- 0605- 380.10 -29 PRINT SHOP - INTERNAL JOB 0 0 0 0 0 0 30,500 LEVEL TEXT TEXT AMT O1 2016 INTERNAL (CITY DEPTS) PRINTSHOP JOBS FOR SUPPLY BILLINGS EA MONTH 30,500 30,500 222 - 0605- 380.10 -35 LABOR CHARGES 1,684,205 1,617,657 2,095,520 2,095,520 993,468 859,527 2,105,955 LEVEL TEXT TEXT AMT O1 BASED ON ESTIMATE OF LABOR (BILLABLE HOURS)BY MECHANICS ON STAFF 20 MECHANICS X 1664 BILL,ABL,E HOURS PER MECHANIC = 33,280 HOURS CITY DEPARTMENT'S 2 YEAR AVERAGE 24,560 HOURS X $67.00 TRUCKS 1,645,520 7,500 HOURS X $60.00 CARS 450,000 OUTSIDE AGENCY HOURS 1220 HOURS X $70.00 THE REVENUE FOR OUTSIDE AGENCIES IS NOW IN A NEW COST CENTER 22206183801035 FOR 2013,2014 STANDBY LABOR 468 HRS PER SEASON X $22.30 10,435 2,105,955 222 - 0605 - 380.10 -45 CENTRAL STORES 92,208 92,796 97,472 97,472 56,858 48,736 99,623 LEVEL TEXT TEXT AMT O1 2016 STORES ALLOCATION FROM ADWFINANCE 99,623 FIXED ALLOCATION NO. 4. ALLOCATION FOR SALARIES, FRINGE BENEFITS, AND OPERATING COSTS BASED OFFICE PAPER, JANITORIAL, AND SAFETY SUPPLIES USED BY EACH DEPARTMENT. 99,623 222 - 0605- 380.10 -46 RADIO SHOP 248,256 59,993 294,014 294,014 181,716 169,909 308,176 LEVEL TEXT TEXT AMT O1 2016 - $60.00 PER HR BILLING RATE 4,320 LABOR BILLING HOURS X $60 259,200 PARTS 32,000 1664 HRS X 3 = 4992 X $60 LESS 480 HRS (MILITARY TIME,ADMIN TIME) 33 34 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET PARTS MARKUP 25% OF $32,000 8,000 3% OVERALL MARKUP ON LABOR AND PARTS $299,200 X 3% 8,976 308,176 222 - 0605 - 380.10 -47 RADIO - OUTSIDE SOURCES 11,960 176,676 0 0 0 0 0 ** EQUIPMENT SERVICES 2,202,686 2,072,606 2,622,375 2,622,375 1,305,647 1,141,917 2,654,871 34 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0606 - 380.10 -48 FIRE DEPT MAINTENANCE LEVEL TEXT 01 2016 MAINT BILLABLE HRS OF 1664 X $45.00 LABOR FOR ONE BUILDING MAINTENANCE EMPLOYEE 2080 HRS X 80% = 1664 BILLABLE LABOR HOURS ** BUILDING MAINTENANCE 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 50,471 66,100 74,880 74,880 TEXT AMT 41,490 74,880 74,880 48,015 41,490 74,880 50,471 66,100 74,880 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 74,880 48,015 41,490 74,880 74,880 48,015 41,490 74,880 35 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 -0612- 380.10 -51 CS OUTSIDE REIMBURSE LEVEL TEXT 01 2016 CENTRAL STORES OUTSIDE AGENCIES 2 YR AVG 222 - 0612 - 380.10 -62 OFFICE MAX REBATE ** CENTRAL STORES 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 643 917 1,000 1,000 TEXT AMT 288 780 780 0 0 780 1,000 3,635 602 0 4,278 1,519 1,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 1,000 375 288 780 0 0 0 0 1,000 375 288 780 36 37 2016 PROPOSED BUDGET 0 0 0 0 2015 2015 2015 6/30/15 2013 2014 ORIGINAL AMENDED Y -T -D YTD ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual 222 -0616- 332.00 -00 SOLAR ENERGY GRANT 0 0 0 0 29,167 0 222 - 0616- 367.00 -00 DONATION PRIVATE SOURCES 0 0 0 4,000 4,300 4,300 222 - 0616 - 380.10 -99 MISC. REIMBURSEMENTS 69,256 0 0 0 0 0 ** ENERGY /SUSTAINABILITY 69,256 0 0 4,000 33,467 4,300 37 2016 PROPOSED BUDGET 0 0 0 0 4,003,085 222 - 0617 - 380.10 -57 NATURAL GAS ALLOCATION 595,723 606,501 583,200 583,200 457,691 433,734 586,457 LEVEL TEXT TEXT AMT 01 TRANSFER FROM OTHER DEPTS FOR GAS BILLS PAID 586,457 INCLUDES 8% ALLOCATION ABOVE COSTS IN 35 -02 586,457 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** UTILITIES & SERVICES 4,363,392 4,150,486 4,471,200 4,471,200 2,582,293 2,276,600 4,589,542 38 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 222 -0617- 380.10 -56 ELECTRICITY ALLOCATION 3,767,669 3,543,985 3,888,000 3,888,000 2,124,602 1,842,866 4,003,085 LEVEL TEXT TEXT AMT 01 TRANSFERS FROM DEPARTMENTS FOR ELECTRICITY PAYMENT 4,003,085 INCLUDES 8% ALLOCATION ABOVE COSTS IN 35.01 4,003,085 222 - 0617 - 380.10 -57 NATURAL GAS ALLOCATION 595,723 606,501 583,200 583,200 457,691 433,734 586,457 LEVEL TEXT TEXT AMT 01 TRANSFER FROM OTHER DEPTS FOR GAS BILLS PAID 586,457 INCLUDES 8% ALLOCATION ABOVE COSTS IN 35 -02 586,457 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** UTILITIES & SERVICES 4,363,392 4,150,486 4,471,200 4,471,200 2,582,293 2,276,600 4,589,542 38 39 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 222 -0618- 380.10 -11 PRINTING 0 0 3,000 3,000 0 0 2,250 LEVEL TEXT TEXT AMT 01 2016 OUTSIDE AGENCIES PRINTSHOP JOBS 2,250 2 YEAR AVERAGE 2,250 222 - 0618 - 380.10 -35 LABOR CHARGES 0 105,161 85,400 85,400 57,945 46,413 85,400 LEVEL TEXT TEXT AMT 01 2016 OUTSIDE CUSTOMERS EQUIPMENT SERVICES 85,400 LABOR HOURS 1220 X $70.00 85,400 222 - 0618 - 380.10 -46 RADIO SHOP 0 10,011 14,000 14,000 4,751 3,543 14,000 LEVEL TEXT TEXT AMT 01 2016 RADIO COMMUNICATION OUTSIDE AGENCIES RADIO REPAIRS 200 HRS X $70 14,000 14,000 ------ ** OUTSIDE SERVICES - - - - -- 0 ------ - - - - -- ------ 115,172 - - - - -- 102,400 ------ - - - - -- 102,400 ------ - - - - -- 62,696 ------ - - - - -- 49,956 ------ - - - - -- 101,650 ------ *** CENTRAL SERVICES - - - - -- 7,254,877 ------ - - - - -- ------ 7,064,136 - - - - -- 8,121,097 ------ - - - - -- 8,151,184 ------ - - - - -- 4,451,695 ------ - - - - -- 3,880,835 ------ - - - - -- 8,234,637 39 ACCOUNT NUMBER ACCOUNT DESCRIPTION CENTRAL SERVICES 222 - 0605 - 419.10 -01 REGULAR LEVEL TEXT 01 1 DIVISION DIRECTOR CENTRAL SERVICES 1 MANAGER OF EQUIPMENT SERVICES 1 MAINTENANCE MECHANIC SUPERVISOR 1 MAINTENANCE MECHANIC SUPERVISOR 1 MAINTENANCE MECHANIC SUPERVISOR 1 SUPERINTENDENT II (NORTH GARAGE) 1 SUPERINTENDENT V (PARTS 500) 55,330 1 FINANCIAL SPECIALIST SENIOR (800)$53,106 1 FINANCIAL SPECIALIST III (90$)41,934 PUBLIC WORKS DIRECTOR $114,873 X (10 %) PUBLIC WORKS DEPUTY DIR $93,636 X (10 %) 222 - 0605 - 419.10 -02 HOURLY LEVEL TEXT 01 12 MECHANIC V @ $20.45 X 2,080 = $42,536 X12 6 MECHANIC IV @ $19.37 X 2,080 = $40,290 X 6 2 MACHINIST V@ $20.45 X 2,080 = $42,536 X 2 1 PARTS CLERK I @ $17.44 X 2,080 = $36,275 X 1 2 PARTS CLERK II @ $17.97 X 2,080 = $37,315 X 2 NIGHT PREMIUM 10 EMPLOYEE X2,080 HRS 20,800 X . ASE CERTIFICATIONS 15 EMP X 2,080 X @ 1.00 PER HR.= $31,200 = 8 MASTERS X 2,080 = 16,640 HRS X .85 PER HP- 3 JOB LEADERS X 2080 = 6240 HRS X .30 PER HR 222- 0605- 419.10 -03 SEASONAL & INTERNS LEVEL TEXT 01 SUMMER BLDG MAINTENANCE HELP $8.50 X 750 HRS 2016 222 - 0605- 419.10 -04 EXTRA AND OVERTIME LEVEL TEXT 01 OVERTIME 3 YR AVERAGE 900 HRS X $33.45 PER HR FIRE GARAGE, SAMPLE STREET GARAGE,AND NORTH GARAGE- 30,105 40 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 434,413 448,356 490,262 490,262 TEXT AMT 77,615 58,904 55,330 55,330 55,330 48,829 27,665 42,485 37,741 11,487 9,364 480,080 875,658 860,807 1,024,592 1,024,592 TEXT AMT 510,432 241,740 85,072 36,275 74,630 35 7,280 31,200 14,144 1,872 1,002,645 3,307 4,854 6,375 6,375 TEXT AMT 6,375 6,375 12,675 26,932 32,850 32,850 TEXT AMT 30,105 30,105 40 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 299,719 229,541 480,080 519,929 400,160 1,002,645 2,114 0 6,375 17,204 15,787 30,105 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0605- 419.10 -05 TEMPORARY SERVICES 222 - 0605 - 419.10 -09 PERMANENT PART TIME LEVEL TEXT O1 DRIVER FOR PARTS DEPARTMENT 28 HRS /WEEK @ $11.71 /HR 222 - 0605 - 419.10 -10 HIRING BONUS 222 - 0605 - 419.10 -13 CONTRACT ADDITIONAL PAY 1 LEVEL TEXT O1 STANDBY WAGES FIRE GARAGE - 9 HRS PER WK X 2 WKS = 18 PER PAY PERIOD X 26 PAY PERIODS = 468 HRS X 22.30 PER HR SAMPLE STREET GARAGE- 4 MECH PER WK X 6 HRS PER MECHANIC = 24 HRS PER WK X 19 WEEKS = 456 HRS 2 NIGHTTIME MECHANICS 19 WEEKS = 228 HRS X $22.65 2 MECHANICS 19 WKS = 228 HRS X $22.30 222 - 0605 - 419.10 -14 PRODUCTIVITY BONUS LEVEL TEXT O1 PRODUCTIVITY BONUS FOR TEAMSTERS $250 X 23 222 - 0605 - 419.11 -01 FICA - REGULAR 9 LEVEL TEXT O1 ALL 2016 WAGES $1,556,939 X 7.650 222- 0605 - 419.11 -04 PERF - REGULAR 13 LEVEL TEXT O1 REGULAR, HOURLY, OVERTIME SALARY $1,533,514 X 11.20 DOES NOT INCLUDE SUMMER HELP,PART TIME 222- 0605 - 419.11 -07 UNEMPLOYMENT COMP 1 LEVEL TEXT O1 UNEMPLOYMENT $1,556,939 WAGES X .25% ACTUAL ACTUAL BUDGET BUDGET 3,868 0 0 0 0 13,204 16,380 16,380 TEXT AMT 17,050 17,050 400 0 0 0 5,498 15,431 20,329 20,329 TEXT AMT 10,436 5,164 5,084 20,684 0 0 5,750 5,750 TEXT AMT 5,750 5,750 91988 101,486 121,695 121,695 TEXT AMT 119,106 119,106 3,836 151,429 175,620 175,620 TEXT AMT 171,754 171,754 1,234 3,668 7,954 7,954 TEXT AMT 3,892 3,892 41 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 7,654 5,674 17,050 0 0 0 12,443 11,037 20,684 3,875 3,875 5,750 63,876 49,114 119,106 95,121 73,531 171,754 2,320 1,989 3,892 2015 2 2015 013 2 2014 O ORIGINAL A AMENDED 41 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 7,654 5,674 17,050 0 0 0 12,443 11,037 20,684 3,875 3,875 5,750 63,876 49,114 119,106 95,121 73,531 171,754 2,320 1,989 3,892 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0605- 419.11 -08 GROUP INSURANCE - HEALTH 24 LEVEL TEXT 01 LONG TERM DISABILITY: 31.50 EMP. X $3.77 = 118.76 X 24 PAY PERIODS HEALTH INS /: 31.50 EMP. X $600 = $18,900 X 24 PAY PERIODS 222 - 0605 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 31.50 EMPLOYEES X $5.00 X 24 222 - 0605- 419.11 -11 TOOL ALLOWANCE LEVEL TEXT 01 MECHANICS /MACHINSTS/ 20 EMP @ $500 TOOL ALLOW SAFETY SHOES 27 EMP @ $150 SAFETY GLASSES 17 EMP @ $52 222 - 0605- 419.11 -12 AUTO ALLOWANCE LEVEL TEXT 01 2016 AUTO ALLOWANCE FOR PUBLIC WORKS DIRECTOR AND DEPUTY PW DIRECTOR $70 PER MONTH 222 - 0605 - 419.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 $101 X 12 MONTHS = $1212, 4 CELL PHONES FICA $1212 X .0765 DIRECTOR BUREAU MGR PUBLIC WKS DIRECTOR PUBLIC WKS DEPUTY DIRECTOR 222 - 0605 - 419.11 -99 OTHER FRINGE BENEFITS LEVEL TEXT 01 $200 X 15 EMPLOYEES TEAMSTER NATIONWIDE MATCHING OF FUNDS ACTUAL ACTUAL BUDGET BUDGET 3,452 274,443 380,851 380,851 TEXT AMT 2,851 453,600 456,451 3,626 3,441 3,780 3,780 TEXT AMT 3,780 3,780 8,969 12,164 16,284 16,284 TEXT AMT 10,000 4,050 884 14,934 600 800 840 840 TEXT AMT 840 840 986 1,201 1,305 1,305 TEXT AMT 1,212 93 1,305 1,880 1,200 TEXT AMT 3,000 3,000 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 189,756 152,109 456,451 2,068 1,654 3,780 5,776 5,476 14,934 490 420 840 707 606 1,305 3,000 3,000 1,000 42 0 3,000 2015 2 2015 013 2 2014 O ORIGINAL A AMENDED 1,305 1,880 1,200 TEXT AMT 3,000 3,000 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 189,756 152,109 456,451 2,068 1,654 3,780 5,776 5,476 14,934 490 420 840 707 606 1,305 3,000 3,000 1,000 42 0 3,000 2,068 1,654 3,780 5,776 5,476 14,934 490 420 840 707 606 1,305 3,000 3,000 1,000 42 0 3,000 43 6/30/15 2016 YTD PROPOSED Actual BUDGET 950,973 2,337,751 119 408 2,108 5,500 128 182 600 700 2,665 8,066 618 1,500 3,485 11,500 2015 2015 2015 2013 2014 ORIGINAL AMENDED Y -T -D ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL * PERSONNEL SERVICES 1,850,390 1,919,416 2,307,867 2,307,867 1,224,052 222- 0605- 419.21 -02 PRINT SHOP 1,925 949 408 408 127 LEVEL TEXT TEXT AMT O1 2016 SUPPLIES USED 408 408 222 - 0605 - 419.21 -03 C.S. - OFFICE SUPPLIES 3,435 5,056 5,500 5,500 2,317 LEVEL TEXT TEXT AMT O1 PURCHASE OF VARIED OFFICE SUPPLIES FROM CENTRAL 5,500 STORES, PAPER, PENCILS, PAPER,CALCULATOR RIBBONS, STAPLES,ADDING MACHINE TAPE ETC. 5,500 222 - 0605 - 419.21 -04 OTHER - OFFICE SUPPLIES 458 445 600 600 128 LEVEL TEXT TEXT AMT O1 PURCHASE OF OFFICE SUPPLIES NOT AVALIABLE IN 600 CENTRAL STORES.CHAIR MATS,ANNUAL LICENSE PLATES FOR CABS, ETC. 600 222 - 0605 - 419.21 -05 SMALL OFFICE EQUIPMENT 0 500 700 700 182 LEVEL TEXT TEXT AMT O1 SMALL OFFICE EQUIPMENT, LASER PRINTERS,CALUCATORS 700 ETC. UNDER $5,000 700 222- 0605 - 419.22 -01 CENTRAL SERVICE GASOLINE 1,814- 7,102 8,066 8,066 3,108 LEVEL TEXT TEXT AMT O1 2016 GAS USAGE $3.20 PER GALLON X 1988 GAL 6,946 2016 GAS USAGE FOR TWO LOANER CARS FOR CITY DEPTS 350 GALLONS X 3.20 1,120 8,066 222 - 0605- 419.22 -02 COMPRESSED GAS 951 1,276 1,400 1,400 797 LEVEL TEXT TEXT AMT O1 BASED ON AVERAGE USAGE - PROPANE FOR FORKLIFTS 1,500 1,500 222 - 0605 - 419.22 -05 UNIFORMS 8,010 8,866 11,500 11,500 4,039 LEVEL TEXT TEXT AMT 43 6/30/15 2016 YTD PROPOSED Actual BUDGET 950,973 2,337,751 119 408 2,108 5,500 128 182 600 700 2,665 8,066 618 1,500 3,485 11,500 44 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 104 38 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 01 UNIFORMS /SHIRTS /T- SHIRTS FOR SAMPLE ST GARAGE, 11,500 FIRE GARAGE AND NORTH GARAGE YEARLY T- SHIRTS 11,500 222 - 0605- 419.22 -07 LANDSCAPING MATERIAL 500 500 500 500 LEVEL TEXT TEXT AMT 01 PURCHASE OF FERTILIZER,MULCH, WEED KILLER ETC. 500 500 222- 0605- 419.22 -12 REIMBURSED GASOLINE 0 425 0 0 222 - 0605 - 419.22 -20 C.S. - MEDICAL /SAFETY 800 667 700 700 LEVEL TEXT TEXT AMT 01 PURCHASE OF VARIOUS ITEMS FROM CENTRAL STORES 700 BANDAGES,SAFETY VESTS,SAFETY GLASSES,EYE WASH AND FIRST AID SUPPLIES. 700 222 - 0605 - 419.22 -21 C.S. - CLEANING SUPPLIES 2,897 3,051 4,500 4,500 LEVEL TEXT TEXT AMT 01 CENTRAL STORES CLEANING SUPPLIES - FLOOR SOAP,HAND 4,500 SOAP,PAPER TOWELS,TOILET PAPER,ETC 4,500 222 - 0605 - 419.23 -01 BUILDING MATERIALS 20,789 23,888 18,500 19,133 LEVEL TEXT TEXT AMT 01 SHOP SUPPLIES- PAINT, LIGHT BULBS,VARIOUS PARTS TO 19,400 REPAIR PLUMBING, ELECTRICAL ITEMS, GAS PUMP PARTS PAINT, SECURITY CP,MERAS- -ALL BUILDING SUPPLIES GARAGE DOORS 19,400 222 - 0605 - 419.23 -10 REPAIR PARTS 15,535 7,510 10,500 10,500 LEVEL TEXT TEXT AMT 01 PARTS FOR REPAIR OF CENTRAL SERVICES VEHICLES 9,500 PARTS FOR REPAIR OF LOANER CARS USED BY CITY DEPTS 1,000 10,500 222- 0605 - 419.23 -12 REIMBURSED PARTS 28,736 2,579- 0 4,830 222 - 0605 - 419.23 -20 SMALL TOOLS & EQUIPMENT 88,968 36,588 20,000 20,000 LEVEL TEXT TEXT AMT 01 DIAGNOSTIC TOOLS NEED TO REPAIR CITY VEHICLES 20,000 44 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 104 38 500 0 0 0 643 565 700 1,885 1,581 4,500 12,334 10,729 19,400 3,362 3,211 10,500 65,668 11,973 0 9,238 9,131 20,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION FOR SAMPLE ST AND NORTH GARAGE 222- 0605- 419.23 -98 INVENTORY OVER & SHORT 222 - 0605 - 419.23 -99 OTHER REPAIR & MAINT. SUP LEVEL TEXT 01 SHOP TOWELS, CARPET RUNNERS AND MISC.SUPPLY EXPENSE ITEMS., CYLINDERS FROM PRAXAIR * SUPPLIES 222- 0605- 419.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT 01 PROFESSIONAL SERVICES 222 - 0605 - 419.31 -70 ADM FEE ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 8245 X 12 222- 0605- 419.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #4 CENTRAL STORES 222- 0605 - 419.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT 01 2016 ALLOCATION 222 - 0605 - 419.32 -02 POSTAGE LEVEL TEXT 01 UPS SHIPPING AND RETURNS FOR ALL OF CENTRAL SERVICES COST CENTERS 222 - 0605 - 419.32 -04 TELEPHONE & TELEGRAPH 45 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 20,000 1,236- 21,177- 0 0 7,252- 7,103- 0 16,407 18,787 17,500 17,500 10,406 8,632 18,000 TEXT AMT 6,550 11,450 18,000 186,361 91,854 100,374 105,837 107,086 48,061 101,874 2,979 300 1,000 2,115 0 0 1,000 TEXT AMT 1,000 1,000 42,300 72,291 72,809 72,809 42,471 36,404 98,935 TEXT AMT 98,935 98,935 7,308 4,320 4,854 4,854 2,832 2,427 4,931 TEXT AMT 4,931 4,931 0 0 0 0 0 0 756 TEXT AMT 756 756 1,251 845 1,200 1,200 534 443 1,200 TEXT AMT 1,200 1,200 6,583 6,251 6,396 6,396 3,357 2,879 6,396 45 46 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 LAND LINES -$425 PER MONTH X 12 MONTHS 5,196 FOUR STANDBY CELL PHONES ONE BLDG PAINT CELL PHONE, ONE GARAGE FOREMAN ONE RADIO SHOP CELL PHONE, ONE FIRE GARAGE ON CALL AVERAGE COST FOR CELLS- $97/M0 1,200 6,396 222 - 0605 - 419.32 -21 TRAVEL - MILEAGE 0 0 100 100 0 0 100 LEVEL TEXT TEXT AMT O1 MILEAGE 100 100 222 - 0605 - 419.32 -23 TRAVEL - HOTEL 0 510 300 300 524 524 300 LEVEL TEXT TEXT AMT O1 HOTEL 300 300 222 - 0605 - 419.32 -24 TRAVEL - MEALS 0 177 200 200 0 0 200 LEVEL TEXT TEXT AMT O1 MEALS 200 200 222- 0605- 419.32 -25 TRAVEL - OTHER 0 145 400 400 0 0 400 LEVEL TEXT TEXT AMT O1 TRAVEL 400 400 222 - 0605 - 419.33 -02 PUBLICATION LEGAL NOTICE 3,253 1,899 4,000 4,000 5,039 4,881 5,500 LEVEL TEXT TEXT AMT O1 LEGAL PUBLICATION FOR VEHICLE CAPITAL PURCHASES, 5,500 JOB AD FOR STAFF OPENINGS JANITORIAL BIDS 5,500 222 - 0605- 419.34 -02 LIABILITY INSURANCE 20,256 30,552 38,528 38,528 22,477 19,266 29,494 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 29,494 LIABILITY INSURANCE 29,494 46 ACCOUNT NUMBER ACCOUNT DESCRIPTION A 222 - 0605- 419.35 -01 ELECTRIC 3 1 LEVEL TEXT O1 2016 ELECTRIC 222- 0605 - 419.35 -02 NATURAL GAS 1 9 LEVEL TEXT O1 2016 GAS CHARGES 222 - 0605 - 419.35 -04 WATER LEVEL TEXT O1 BASED ON AVERAGE MONTHLY WATER BILL PLUS SEMI ANNUAL LAWN SPRINKLER CHARGE 222- 0605 - 419.36 -01 BUILDINGS 2 2 LEVEL TEXT O1 FUEL PUMP REPAIRS SECURITY FOR SAMPLE ST GARAGE - YEARLY PEST CONTROL FOR SAMPLE STREET GARAGE - YEARLY ENVIROWENTAL PETROL- ANNUAL FUEL PUMP TESTS,IDEM FIRE EXTINGUISHER ANNUAL SERVICE HTG & A /C, GARAGE DOOR REPAIRS, LIFTS INSPECTIONS, REPAIRS, SECURITY CAMERA REPAIRS ALL OTHER OUTSIDE SERVICE SECURITY FOR NO GARAGE $59 X 12 MD. CTUAL ACTUAL BUDGET BUDGET ,252 21,787 34,750 34,750 TEXT AMT 29,450 29,450 ,432 26,657 23,000 23,000 TEXT AMT 26,000 26,000 5,239 5,776 5,500 5,500 TEXT AMT 6,200 6,200 ,419 49,350 19,000 19,057 TEXT AMT 20,500 20,500 222 - 0605 - 419.36 -02 OFFICE EQUIPMENT 1,154 540 LEVEL TEXT TEXT AMT O1 COPIER/FAX/ MAINTENANCE CONTRACT 550 GAS BOY SOFTWARE 175 MICS. REPAIRS 465 1,190 222 - 0605 - 419.36 -03 AUTOMOTIVE EQUIPMENT 15,602 8,200 LEVEL TEXT TEXT AMT O1 LABOR FOR REPAIRS TO EQUIPMENT SERVICES 11,740 VEHICLES LABOR FOR REPAIRS TO TWO LOANER CARS USED BY 460 CITY DEPARTMENTS 1,190 1,190 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 15,507 13,624 29,450 18,402 18,360 26,000 3,636 2,680 6,200 11,449 9,869 20,500 636 636 1,190 12,200 12,200 5,857 5,197 12,200 47 2015 2 2015 13 2 2014 O ORIGINAL A AMENDED 20,500 222 - 0605 - 419.36 -02 OFFICE EQUIPMENT 1,154 540 LEVEL TEXT TEXT AMT O1 COPIER/FAX/ MAINTENANCE CONTRACT 550 GAS BOY SOFTWARE 175 MICS. REPAIRS 465 1,190 222 - 0605 - 419.36 -03 AUTOMOTIVE EQUIPMENT 15,602 8,200 LEVEL TEXT TEXT AMT O1 LABOR FOR REPAIRS TO EQUIPMENT SERVICES 11,740 VEHICLES LABOR FOR REPAIRS TO TWO LOANER CARS USED BY 460 CITY DEPARTMENTS 1,190 1,190 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 15,507 13,624 29,450 18,402 18,360 26,000 3,636 2,680 6,200 11,449 9,869 20,500 636 636 1,190 12,200 12,200 5,857 5,197 12,200 47 1,190 1,190 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 15,507 13,624 29,450 18,402 18,360 26,000 3,636 2,680 6,200 11,449 9,869 20,500 636 636 1,190 12,200 12,200 5,857 5,197 12,200 47 18,402 18,360 26,000 3,636 2,680 6,200 11,449 9,869 20,500 636 636 1,190 12,200 12,200 5,857 5,197 12,200 47 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0605- 419.36 -04 COMPUTER EQUIPMENT LEVEL TEXT 01 2016 FIXED COST ALLOCATION #2 INFORMATION TECHNOLOGY 222 - 0605 - 419.36 -06 RADIO EQUIPMENT LEVEL TEXT 01 2015 RADIO SHOP REPAIRS 222 - 0605 - 419.36 -10 HAZARDOUS MAT'L REMOVAL LEVEL TEXT 01 OUTSIDE CONTRACTORS WILL REMOVE OIL,FILTERS AND OTHER HAZARDOUS MATERIALS FROM FACILITY 222- 0605 - 419.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT 01 RICOH MACHINE 2016 PRINCIPAL SCISSOR LIFT $11,500) AVL RADIOS, 2016 (10,716) 222 - 0605 - 419.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 2016 RICOH MACHINE SCISSOR LIFT ($11,000 AVL RADIOS 222 - 0605 - 419.39 -70 EDUCATION & TRAINING LEVEL TEXT 01 ASE TESTING FOR MECHANICS REPAIR MANUALS VARIOUS TRAINING SEMINARS AND WORKSHOPS IN LOCAL AREA AND OUT OF TOWN TO UPDATE SKILLS AND LEARN NEW INFORMATION TO KEEP CITY VEHICLES IN GOOD OPERATING CONDITION 10,000 48 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 12,200 24,612 6,984 7,860 7,860 4,585 3,930 8,332 TEXT AMT 8,332 8,332 2,508 136 900 900 114 114 900 TEXT AMT 900 900 4,375 7,679 5,000 5,000 7,368 5,014 7,600 TEXT AMT 7,600 7,600 583 788 2,698 2,698 399 399 5,139 TEXT AMT 815 2,238 2,086 5,139 47 51 617 617 21 21 311 TEXT AMT 25 148 138 311 6,988 6,977 10,000 10,000 1,797 1,397 10,000 TEXT AMT 10,000 10,000 48 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0605 - 419.39 -89 MISC. CHARGES & SERVICES LEVEL TEXT O1 1v=RSHIP DUES -AP%k SUBSCRIPTIONS- RED & BLUE BOOKS- VEHICLE VALUES MISC. * OTHER SERVICES & CHARGES 222 - 0605 - 419.42 -02 BUILDINGS 222 - 0605- 419.43 -02 MOTOR EQUIPMENT 222- 0605- 419.43 -08 COMPUTER EQUIP. & NETWORK 222 - 0605 - 419.43 -10 MATERIALS & EQUIPMENT LEVEL TEXT O1 AVL RADIOS (13) SIX (6) MOBILE COLUMN LIFTS INGROUND HOIST MOVED TO 224 FUND * CAPITAL 222 - 0605 - 419.50 -02 INTER -FUND OPER. TRANSFRS LEVEL TEXT O1 TRANSFER TO FUND 224 CENTRAL SVCS CAPITAL * OTHER USES ** EQUIPMENT SERVICES 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 0 726 1,000 1,000 TEXT AMT 0 1,000 500 0 0 300 200 1,000 - - - - - -- 218,141 ------ - - - - -- ------ 252,941 - - - - -- 253,502 24,817 0 0 29,162 0 0 1,462 0 0 0 32,262 0 TEXT AMT 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 1,000 498 0 1,000 254,674 147,503 128,065 278,034 120,000 120,000 120,000 0 21,157 0 0 0 0 0 0 0 0 0 0 0 55,441 32,262 0 141,157 120,000 120,000 0 0 0 271,850 271,850 0 0 130,519 TEXT AMT 130,519 130,519 0 0 271,850 271,850 0 0 130,519 2,310,333 2,296,473 2,933,593 3,081,385 1,598,641 1,247,099 2,848,178 49 50 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 222 - 0606 - 419.10 -01 REGULAR 81,904 82,681 92,826 92,826 LEVEL TEXT TEXT AMT 01 1 SUPERINTENDENT II 48,828 1 MAINTENANCE FOREMAN II 37,036 1 FINANCIAL SPECIALIST SENIOR ($53,106 X 100) 5,311 91,175 222 - 0606 - 419.10 -02 HOURLY 30,798 31,766 33,956 33,956 LEVEL TEXT TEXT AMT 01 1 JANITOR/GENERAL LABOR @ 16.03 X 2080 33,342 2016 LABOR RATE 33,342 222 - 0606 - 419.10 -04 EXTRA AND OVERTIME 11 116 0 0 222 - 0606 - 419.10 -14 PRODUCTIVITY BONUS 0 0 250 250 LEVEL TEXT TEXT AMT 01 TEAMSTER PRODUCTIVITY GOALS/ (1) GENERAL LABORER 250 250 222- 0606 - 419.11 -01 FICA - REGULAR 81256 8,349 9,699 9,699 LEVEL TEXT TEXT AMT 01 TOTAL MAINT 2016 SALARIES $124,517 X 7.650 9,526 9,526 222 - 0606 - 419.11 -04 PERF - REGULAR 11,271 12,831 14,199 14,199 LEVEL TEXT TEXT AMT 01 TOTAL MAINT 2016 SALARIES $124,517 X 11.20% 13,946 13,946 222- 0606 - 419.11 -07 UNEMPLOYMENT COMP 868 300 634 634 LEVEL TEXT TEXT AMT 01 TOTAL 2016 SALARY 124,517 X .25% 312 312 222- 0606 - 419.11 -08 GROUP INSURANCE - HEALTH 20,093 22,205 36,272 36,272 LEVEL TEXT TEXT AMT 01 DISABILITY 3 EMPL X 3.77 X 24= $11.31 X 24 PAY PER 272 HEALTH INS - FAMILY 3 EMPL X $600 =1800 X 24 PAY PER 43,200 43,472 222 - 0606 - 419.11 -09 GROUP INSURANCE - LIFE 372 372 360 360 50 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 58,650 45,886 91,175 21,347 16,317 33,342 0 0 0 94 94 250 5,781 4,507 9,526 8,960 6,967 13,946 185 159 312 18,412 13,865 43,472 233 186 360 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT O1 LIFE INS. 3 EMPL MAINT X $5 X 24 PAY PERIODS 222 - 0606 - 419.11 -11 TOOL ALLOWANCE LEVEL TEXT O1 SAFETY SHOES 1 EMP X $150 SAFETY GLASSES 2 ENP X 52.00 * PERSONNEL SERVICES 222 - 0606 - 419.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT O1 2016 FUEL $3.20 PER GALLON X 800 GAL 222 - 0606 - 419.22 -05 UNIFORMS LEVEL TEXT O1 UNIFORMS FOR 1 TEAMSTER GENERAL LABORER T- SHIRTS FOR 1 MAINT EMPLOYEE * SUPPLIES 222 - 0606 - 419.31 -06 OTHER PROFESSIONAL SVCS 222- 0606 - 419.31 -70 ADM FEE ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 222 - 0606 - 419.34 -02 LIABILITY INSURANCE LEVEL TEXT O1 2016 FIXED COST ALLOCATION LIABILITY INSURANCE 222 - 0606 - 419.36 -03 AUTOMOTIVE EQUIPMENT LEVEL TEXT 51 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 113,662 87,979 1,325 1,029 115 79 1,440 1,108 0 0 3,228 2,767 420 360 254 192,637 2,560 230 2,790 0 6,478 815 1,068 1,068 2,500 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET TEXT AMT 360 360 595 701 1,106 1,106 TEXT AMT 150 104 254 - - - - - -- 154,168 ------ - - - - -- ------ 159,321 - - - - -- ------ 189,302 - - - - -- 189,302 2,496 2,475 2,760 2,760 TEXT AMT 2,560 2,560 466 366 505 505 TEXT AMT 200 30 230 2,962 2,841 3,265 3,265 0 0 0 446 2,640 4,796 5,534 5,534 TEXT AMT 6,478 6,478 1,272 552 717 717 TEXT AMT 815 815 1,367 1,941 2,500 2,500 TEXT AMT 51 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 113,662 87,979 1,325 1,029 115 79 1,440 1,108 0 0 3,228 2,767 420 360 254 192,637 2,560 230 2,790 0 6,478 815 1,068 1,068 2,500 2013 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL O1 PARTS & LABOR CHARGES TO REPAIR 2 MAINT TRUCKS TRUCKS 808 & 812 NOTE: BLDG MAINT DEPT GETS USED TRUCKS FOR THEIR FLEET FROM AUCTION TRADE INS ALSO USES FOR REPAIRS FOR FIRE STATIONS 2015 2015 2014 ORIGINAL AMENDED ACTUAL BUDGET BUDGET 2,500 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 2,500 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- * OTHER SERVICES & CHARGES 5,279 7,289 8,751 9,197 4,716 4,195 9,793 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** BUILDING MAINTENANCE 162,409 169,451 201,318 201,764 119,818 93,282 205,220 52 THE SUPER V JOB IS SPLIT UP AT THIS TIME, BETWEEN STORES,PRINTSHOP AND THE EQUIPMENT SERVICES PARTS DEPT. 222 - 0612 - 419.11 -01 FICA - REGULAR LEVEL TEXT 01 TOTAL 2016 SALARIES $59,417 X 7.65% 222 - 0612 - 419.11 -04 PERF - REGULAR LEVEL TEXT 01 TOTAL 2016 SALARIES $59,417 X 11.2% 222- 0612- 419.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 2016 SALARY $59,417 X .25% 222 - 0612 - 419.11 -08 GROUP INSURANCE - HEALTH 1 LEVEL TEXT 01 LONG TERM DISABILITY: 2015 1.45 EKP.X $3.77 X 24 PAY PERIODS HEALTH INS /FAMILY COVERAGE: 2015 1.45 EMP X $600 = 870.00' X 24 PERIODS 222 - 0612 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 1.45 EMP. X $5 X 24 PAY PERIODS 2015 LIFE INSURANCE 222 - 0612 - 419.11 -11 TOOL ALLOWANCE LEVEL TEXT 59,417 2015 2015 2015 6/30/15 2016 41087 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 222 -0612- 419.10 -01 REGULAR 53,985 55,784 60,492 60,492 37,324 28,527 59,417 LEVEL TEXT TEXT AMT 01 1 SUPERINTENDENT V ($55,330 X 250) 13,833 6,775 6,775 4,180 3,195 6,655 1 FINANCIAL SPECIALIST SENIOR ($53,106 X 10 %) 5,311 1 INVENTORY CONTROL TECHNICIAN II 36,080 1 FINANCIAL SPECIALIST III ($41,934 X 10 %) 4,193 THE SUPER V JOB IS SPLIT UP AT THIS TIME, BETWEEN STORES,PRINTSHOP AND THE EQUIPMENT SERVICES PARTS DEPT. 222 - 0612 - 419.11 -01 FICA - REGULAR LEVEL TEXT 01 TOTAL 2016 SALARIES $59,417 X 7.65% 222 - 0612 - 419.11 -04 PERF - REGULAR LEVEL TEXT 01 TOTAL 2016 SALARIES $59,417 X 11.2% 222- 0612- 419.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 2016 SALARY $59,417 X .25% 222 - 0612 - 419.11 -08 GROUP INSURANCE - HEALTH 1 LEVEL TEXT 01 LONG TERM DISABILITY: 2015 1.45 EKP.X $3.77 X 24 PAY PERIODS HEALTH INS /FAMILY COVERAGE: 2015 1.45 EMP X $600 = 870.00' X 24 PERIODS 222 - 0612 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 1.45 EMP. X $5 X 24 PAY PERIODS 2015 LIFE INSURANCE 222 - 0612 - 419.11 -11 TOOL ALLOWANCE LEVEL TEXT 53 59,417 41087 4,192 4,628 4,628 2,843 2,172 4,545 TEXT AMT 4,545 4,545 5,398 6,253 6,775 6,775 4,180 3,195 6,655 TEXT AMT 6,655 6,655 414 143 302 302 88 75 149 TEXT AMT 149 149 2,350 13,927 17,531 17,531 8,673 6,939 21,011 TEXT AMT 131 20,880 21,011 172 174 174 174 109 87 174 TEXT AMT 174 174 65 99 150 150 0 0 0 TEXT AMT 53 ACCOUNT NUMBER ACCOUNT DESCRIPTION O1 NO TEAMSTERS * PERSONNEL SERVICES 222 - 0612 - 419.21 -02 PRINT SHOP LEVEL TEXT O1 2015 PRINT SHOP SUPPLIES 222 - 0612 - 419.21 -03 C.S. - OFFICE SUPPLIES LEVEL TEXT O1 PURCHASE OF C.S. OFFICE SUPPLIES - PENCILS, PENS, PHOTO COPY PAPER ,ETC. 222 - 0612 - 419.21 -98 INVENTORY OVER -SHORT 222 - 0612 - 419.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT O1 2016 FUEL PRICES $3.20 X 330 GALLONS 222 - 0612 - 419.23 -13 STORES OUTSIDE SUPPLIES LEVEL TEXT O1 2014 OUTSIDE AGENCIES STORES SUPPLIES MACOG, BLACKTHORN-- PAPER,STORES SUPPLIES * SUPPLIES 222- 0612- 419.31 -06 OTHER PROFESSIONAL SVCS 222 - 0612 - 419.31 -70 ADM FEE ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 222 - 0612 - 419.31 -71 CENTRAL STORES ALLOCATION 222 - 0612 - 419.32 -02 POSTAGE 222 - 0612 - 419.34 -02 LIABILITY INSURANCE LEVEL TEXT O1 2016 FIXED COST ALLOCATION #7 54 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 76,471 80,572 90,052 90,052 53,217 40,995 91,951 0 0 25 25 0 0 25 TEXT AMT 25 25 882 1,012 1,200 1,200 456 398 1,200 TEXT AMT 1,200 1,200 76- 160- 0 0 79 145 0 1,132 1,010 1,138 1,138 682 613 1,138 TEXT AMT 1,138 1,138 643 929 1,000 1,000 462 462 1,000 TEXT AMT 1,000 1,000 2,581 2,791 3,363 3,363 1,679 1,618 3,363 0 0 0 223 0 0 0 1,584 2,436 2,694 2,694 1,572 1,347 3,136 TEXT AMT 3,136 3,136 1,824 264 39 39 23 20 0 0 2 0 0 0 0 0 756 228 299 299 175 150 339 TEXT AMT 339 54 ACCOUNT NUMBER ACCOUNT DESCRIPTION LIABILITY INSURANCE 222- 0612- 419.36 -03 AUTOMOTIVE EQUIPMENT LEVEL TEXT 01 NEW 2015 CHEVY CARGO VAN - WARRANTY CENTRAL STORES DELIVERIES AND MAIL RUNS #803 * OTHER SERVICES & CHARGES ** CENTRAL STORES 55 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 572 570 1,000 2,342 2,087 4,475 57,238 44,699 99,789 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 339 173 435 1,000 1,000 TEXT AMT 1,000 1,000 - - - - - -- 4,337 ------ - - - - -- ------ 3,365 - - - - -- ------ 4,032 - - - - -- 4,255 83,389 86,728 97,447 97,670 55 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 572 570 1,000 2,342 2,087 4,475 57,238 44,699 99,789 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 -0613- 419.10 -01 REGULAR LEVEL TEXT 01 1 SUPERINTENDENT V ($55,330 X 250) 1 PRINTSHOP TECHNICIAN THE SUPER V JOB IS SPLIT BETWEEN PRINTSHOP,STO RE AND EQUIP SERVICES PARTS SUPER V JOB 222 - 0613 - 419.11 -01 FICA - REGULAR LEVEL TEXT 01 TOTAL 2016 REGULAR SALARIES $51,770 X 7.65% 222 - 0613 - 419.11 -04 PERF - REGULAR LEVEL TEXT 01 TOTAL 2016 REGULAR SALARIES $51,770 X 11.2% 222 - 0613- 419.11 -07 UNEMPLOYMENT COIF LEVEL TEXT 01 2016 SALARY $51,770 X .25% 222- 0613- 419.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 LONG TERM DISABILITY: 2015 1.25 E[p X $3.77 X 24 PAY PERIODS HEALTH INSURANCE: 1.25 EMP. X $600.00 X 24 PAY PERIODS 222 - 0613 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 1.25 EMP. X $5 X 24 PAY PERIODS 2015 * PERSONNEL SERVICES 222 - 0613 - 419.21 -03 C.S. - OFFICE SUPPLIES LEVEL TEXT 56 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 48,490 49,465 52,706 52,706 TEXT AMT 13,833 37,937 S 51,770 31415 3,418 4,032 4,032 TEXT AMT 3,960 3,960 4,849 5,540 5,903 5,903 TEXT AMT 5,798 5,798 360 125 264 264 TEXT AMT 130 130 11,423 12,743 15,114 15,114 TEXT AMT 114 18,000 18,114 150 150 150 150 TEXT AMT 150 150 68,687 71,441 78,169 78,169 22,171 18,808 30,500 30,500 TEXT AMT 56 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 32,968 25,199 51,770 2,315 1,762 3,960 3,692 2,822 5,798 77 66 130 7,814 6,252 18,114 94 75 150 46,960 36,176 79,922 10,229 8,395 30,500 57 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 BASED ON PROJECTION OF SUPPLY COSTS TO PERFORM 30,500 PRINTING SERVICES -PAPER ,INK & TONER ETC. 30,500 222 - 0613 - 419.23 -20 SMALL TOOLS & EQUIPMENT 338 145 550 550 0 0 550 LEVEL TEXT TEXT AMT O1 SMALL ITEMS -PAPER FOLDER,NUMBERING MACHINE ETC. 550 550 222 - 0613 - 419.23 -99 OTHER REPAIR & MAINT. SUP 613 0 770 770 0 0 770 LEVEL TEXT TEXT AMT O1 SHARPENING OF CUTTING MACHINE 770 BLADES ETC, REPAIRS 770 ------ * SUPPLIES - - - - -- 23,122 ------ - - - - -- ------ 18,953 - - - - -- ------ 31,820 - - - - -- ------ 31,820 - - - - -- ------ 10,229 - - - - -- ------ 8,395 - - - - -- 31,820 222 - 0613 - 419.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 223 0 0 0 LEVEL TEXT TEXT AMT O1 OUTSIDE REPORTING /ALLOCATION 222- 0613- 419.31 -70 ADM FEE ALLOCATION 2,112 3,560 3,931 3,931 2,293 1,966 4,464 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #1 4,464 ADMINISTRATIVE FEE 4,464 222 - 0613 - 419.33 -01 OUTSIDE PRINTING SERVICES 929 138 500 933 142 142 500 LEVEL TEXT TEXT AMT O1 OUTSIDE PRINTING COSTS 500 PERFORATING, NUMBERING,SPECLALTY 500 222 - 0613 - 419.34 -02 LIABILITY INSURANCE 1,008 252 319 319 189 162 339 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 339 LIABILITY INSURANCE 339 222- 0613 - 419.36 -02 OFFICE EQUIPMENT 15,664 13,151 17,000 17,000 7,546 7,546 17,000 LEVEL TEXT TEXT AMT 57 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 MAINTENANCE COSTS ON PRINTING MACHINES 2016 MAINT. AGREEMENTS -ONE (1) RISO DUPLICATORS TWO DIGITAL COLOR COPIER 222 -0613- 419.37 -02 CAPITAL LEASE PAYMENTS 222 - 0613 - 419.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT 01 1 RISO AND 2 DIGITAL COPIERS -- LEASED 2016 PRINCIPAL 222 - 0613 - 419.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 2016 INTEREST ONE RISO AND TWO DIGITAL COPIERS 222 - 0613 - 419.39 -70 EDUCATION & TRAINING LEVEL TEXT 01 TRAINING COSTS TO UPGRADE COMPUTER PRINTING SKILLS FOR PRINT SHOP MANAGER AND /OR PRINT SHOP TECHINICAN. * OTHER SERVICES & CHARGES ** PRINT SHOP 25,968 23,507 28,390 29,046 117,777 113,901 138,379 139,035 58 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 2,698 2,698 4,876 130 130 2,149 0 0 800 12,998 12,643 30,128 70,187 57,214 141,870 2015 2015 013 2014 ORIGINAL AMENDED CTUAL ACTUAL BUDGET BUDGET 17,000 17,000 2,828 0 0 0 2,421 5,113 5,440 5,440 TEXT AMT 4,876 4,876 406 543 400 400 TEXT AMT 2,149 2,149 600 750 800 800 TEXT AMT 800 800 25,968 23,507 28,390 29,046 117,777 113,901 138,379 139,035 58 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 2,698 2,698 4,876 130 130 2,149 0 0 800 12,998 12,643 30,128 70,187 57,214 141,870 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 -0614- 419.10 -01 REGULAR LEVEL TEXT 01 1 DIRECTOR COMMUNICATIONS 1 RADIO TECHNICIAN I 1 RADIO TECHNICIAN III 222 -0614- 419.10 -04 EXTRA AND OVERTIME LEVEL TEXT 01 OVERTIME FOR RADIO TECHS SERVICE CALLS 222 - 0614 - 419.11 -01 FICA - REGULAR LEVEL TEXT 01 TOTAL 2016 SALARIES $155,516 X 7.650 INCLUDING OVERTIME 222 - 0614 - 419.11 -04 PERF - REGULAR LEVEL TEXT 01 REGULAR & OT 2016 SALARIES $155,516 X 11.20 222 - 0614 - 419.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 TOTAL SALARIES $155,516 X .25% 222 - 0614 - 419.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 LUNG TERM DISABILITY: 3 RAP. X $3.77 = $11.31 X 24 PAY PERIODS HEALTH INS/ FAMILY COVERAGE: 3EMP. X $600= $1800 X 24 PAY PERIODS 222 - 0614 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 3 EMP. X $5 X 24 PAY PERIODS 59 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 147,230 147,061 157,822 157,822 TEXT AMT 56,654 46,606 51,756 155,016 343 34 500 500 TEXT AMT 500 500 10,744 10,755 12,112 12,112 TEXT AMT 11,897 11,897 14,757 16,475 17,732 17,732 TEXT AMT 17,418 17,418 1,106 374 792 792 TEXT AMT 389 389 20,573 21,949 36,272 36,272 TEXT AMT 272 43,200 43,472 285 240 360 360 TEXT AMT 360 360 59 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 97,360 74,920 155,016 0 0 500 7,092 5,447 11,897 10,904 8,391 17,418 231 198 389 16,088 12,870 43,472 150 120 360 60 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET ------ * PERSONNEL SERVICES - - - - -- 195,038 ------ - - - - -- ------ 196,888 - - - - -- ------ 225,590 - - - - -- ------ 225,590 - - - - -- ------ 131,825 - - - - -- ------ 101,947 - - - - -- 229,052 222 - 0614 - 419.21 -03 C.S. - OFFICE SUPPLIES 296 353 350 350 59 59 350 LEVEL TEXT TEXT AMT 01 OFFICE SUPPLIES 350 350 222 - 0614 - 419.22 -01 CENTRAL SERVICE GASOLINE 281 80 345 345 0 0 320 LEVEL TEXT TEXT AMT 01 FUEL 2016 $3.20 X 100 GALLONS 320 320 222 - 0614 - 419.23 -12 REIMBURSED PARTS 7,322 25,445 18,000 18,000 989 879 12,000 LEVEL TEXT TEXT AMT 01 PARTS NEEDED TO PERFORM REPAIRS 12,000 12,000 222- 0614- 419.23 -20 SMALL TOOLS & EQUIPMENT 9,037 1,999 400 400 381 381 6,400 LEVEL TEXT TEXT AMT 01 PURCHASE OF SAW BLADES,ELECTRIC DRILLS,DRILL BITS, 6,400 HANDTOOLS, POWER TOOLS,COMPUTER ACCESSORIES TESTING EQUIPMENT 6,400 222 - 0614 - 419.23 -99 OTHER REPAIR & MAINT. SUP 651 837 730 730 482 417 737 LEVEL TEXT TEXT AMT 01 SHOP TOWELS,RAGS $54.70 X 12 MONTHS 657 MISC REPAIRS 80 737 * SUPPLIES 17,587 28,714 19,825 19,825 1,911 1,736 19,807 222 - 0614 - 419.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 669 1 0 0 222 - 0614 - 419.31 -70 ADM FEE ALLOCATION 4,236 6,560 7,515 7,515 4,384 3,758 9,274 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #1 9,274 ADMIINISTRATIVE FEE 9,274 60 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 -0614- 419.31 -71 CENTRAL STORES ALLOCATION 222 - 0614 - 419.32 -21 TRAVEL - MILEAGE LEVEL TEXT 01 2013 TRAVEL TRANSPORTATION 222 - 0614 - 419.32 -22 TRAVEL - AIRFARE 222 - 0614 - 419.32 -23 TRAVEL - HOTEL LEVEL TEXT 01 2016 TRAVEL /HOTEL 222- 0614 - 419.32 -24 TRAVEL - MEALS LEVEL TEXT 01 2016 TRAVEL /MEALS 222 - 0614 - 419.32 -25 TRAVEL - OTHER LEVEL TEXT 01 2016 TRAVEL 222 - 0614 - 419.34 -02 LIABILITY INSURANCE LEVEL TEXT 01 2016 FIXED COST ALLOCATION LIABILITY INSURANCE 222 - 0614 - 419.36 -03 AUTOMOTIVE EQUIPMENT LEVEL TEXT 01 BASED ON ANTICIPATED REPAIRS TO ONE OLDER VEHICLE, 1997 CARGO VAN 222 - 0614 - 419.36 -04 COMPUTER EQUIPMENT LEVEL TEXT 01 2016 FIXED COST ALLOCATION #2 INFORMATION TECHNOLOGY 222 - 0614 - 419.36 -05 OTHER EQUIPMENT 61 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 300 12 9 9 0 0 0 71 0 100 100 0 0 100 TEXT AMT 100 100 0 748 0 0 0 0 0 952 291 300 300 0 0 900 TEXT AMT 900 900 132 41 50 50 0 0 250 TEXT AMT 250 250 0 43 50 50 0 0 750 TEXT AMT 750 750 2,028 420 775 775 455 390 815 TEXT AMT 815 815 1,011 355 1,000 1,000 0 0 1,000 TEXT AMT 1,000 1,000 0 1,104 1,179 1,179 688 589 1,250 TEXT AMT 1,250 1,250 4,950 5,133 4,000 17,314 12,819 12,819 4,000 61 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 MAINTAIN 7 TOWER SITES AROUND CITY,INCLUDING PART AND LABOR ,CALIBRATION OF TESTING EQUIPMENT 222 - 0614 - 419.36 -08 OUTSIDE REPAIRS - CITY 222 - 0614 - 419.36 -09 OUTSIDE REPAIRS - OTHER 222 - 0614 - 419.39 -10 SUBSCRIPTIONS LEVEL TEXT 01 ONLINE TESTING /TESTS 222 - 0614 - 419.39 -70 EDUCATION & TRAINING LEVEL TEXT 01 TRAINING COSTS * OTHER SERVICES & CHARGES ** RADIO SHOP ACTUAL ACTUAL BUDGET BUDGET TEXT AMT S 4,000 4,000 4,462 2,027 3,000 3,000 3,853 0 3,000 3,000 69 0 300 300 TEXT AMT 800 800 675 4,268 3,000 8,182 TEXT AMT 7,000 7,000 - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 22,739 21,002 24,278 43,443 235,364 246,604 269,693 288,858 62 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 0 169 169 0 0 800 4,313 4,313 7,000 22,829 22,038 26,139 156,565 125,720 274,998 2015 2 2015 013 2 2014 O ORIGINAL A AMENDED 22,739 21,002 24,278 43,443 235,364 246,604 269,693 288,858 62 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 0 0 169 169 0 0 800 4,313 4,313 7,000 22,829 22,038 26,139 156,565 125,720 274,998 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 -0616- 419.10 -01 REGULAR LEVEL TEXT 01 1 - DIRECTOR, OFFICE OF SUSTAINABILITY AMENDED 1 - SUSTAINABILITY COORDINATOR ACTUAL FTE - 2 BUDGET +2% FROM 2015 SALARY ORDINANCE 222 - 0616 - 419.10 -03 SEASONAL & INTERNS LEVEL TEXT 01 SPRING (2 @ 15 WKS /10 HRS @10$ /HR) SUMMER (1 @ 12 WKS /40 HRS @10$ /HR) FALL (2 @ 15 wks /10 hrs @10$ /HR) 222 - 0616 - 419.10 -10 HIRING BONUS 222 - 0616 - 419.11 -01 FICA - REGULAR LEVEL TEXT 01 TOTAL FT SALARIES($142,261)X 7.65% 142,261 INTERN SALARIES ($10,800)X 7.65% 222 - 0616 - 419.11 -04 PERF - REGULAR LEVEL TEXT 01 TOTAL FT SALARIES $142,261.44 X 11.2% 222 - 0616 - 419.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 TOTAL FT SALARIES X 0.25% 222 - 0616 - 419.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 HEALTH - 2 FTE X $14,400 LTD - 2 FTE X $96 222 - 0616 - 419.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 LIFE INSURANCE - 2 X $120 63 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 110,769 110,946 145,126 145,126 TEXT AMT 78,797 63,464 142,261 0 2,445 8,580 8,580 TEXT AMT 3,000 4,800 3,000 10,800 0 3,000 0 0 81261 8,717 11,759 11,759 TEXT AMT 10,883 826 11,709 11,077 12,293 16,254 16,254 TEXT AMT 15,933 15,933 901 342 726 726 TEXT AMT 356 356 10,376 12,776 24,181 24,181 TEXT AMT 28,800 192 28,992 210 155 240 240 TEXT AMT 240 63 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 82,959 63,343 142,261 14,099 9,171 10,800 0 0 0 7,245 5,407 11,709 9,291 7,094 15,933 212 182 356 15,062 12,040 28,992 150 120 240 ACCOUNT NUMBER ACCOUNT DESCRIPTION 222 - 0616 - 419.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 CELL PHONE ALLON,MNCE - $55 X 2 X 12 MONTHS FICA $1320 X .0765 DIRECTOR AND COORDINATOR * PERSONNEL SERVICES 222 - 0616 - 419.21 -02 PRINT SHOP LEVEL TEXT 01 SUPPLIES AS NEEDED (BILLED MONTHLY) 222 - 0616 - 419.21 -03 C.S. - OFFICE SUPPLIES LEVEL TEXT 01 In -house supplies as needed 222 - 0616 - 419.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT 01 EDUCATIONAL OR COMMUNITY EVENTS EMPLOYEE ENGAGEMENT MATERIALS OFFICE SUPPLIES (INCL. FURNITURE OR COMPUTER P Program Equipment (cost- sharing of recycling bi Event Water Equipment Electric Car Charging Station * SUPPLIES 222 - 0616 - 419.31 -01 LEGAL LEVEL TEXT 01 LEGAL FEE FOR RATE CASE 222 - 0616 - 419.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT 01 UTILITY TRAC SOFTWARE SUBSCRIPTION LARGE HYDRO FINANCE /DESIGN CONSULTING ERIP 1,500 ns, 4,000 5,000 7,500 19,400 210 370 2,548 3,318 13,423 3,006 0 0 TEXT AMT 97,458 22,593 67,195 73,106 TEXT AMT 9,500 22,000 64 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 770 129,788 244 660 1,421 98,017 211,712 211 200 13 13 200 437 232 19,400 694 456 19,800 0 0 0 3,122 0 46,500 2015 2 2015 2013 2 2014 O ORIGINAL A AMENDED ACTUAL A ACTUAL B BUDGET B BUDGET 240 660 1 1,155 1 1,421 1 1,421 TEXT AMT 1,320 101 1,421 - - - - - -- - ------ - - - - -- ------ - - - - - -- ------ - - - - - -- 38 1 110 5 548 5 548 TEXT AMT 200 200 172 0 0 3 300 3 300 TEXT AMT 200 200 0 2 260 1 1,700 2 2,470 TEXT AMT 600 800 64 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 770 129,788 244 660 1,421 98,017 211,712 211 200 13 13 200 437 232 19,400 694 456 19,800 0 0 0 3,122 0 46,500 ACCOUNT NUMBER ACCOUNT DESCRIPTION ENERGY PROJECT FINANCE /DESIGN CONSULTING 222 - 0616 - 419.31 -70 ADM FEE ALLOCATION LEVEL TEXT O1 FIXED ALLOCATION - CITY ADMINISTRATION, 2016 222 - 0616 - 419.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT O1 FIXED ALLOCATION 222 - 0616 - 419.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT O1 2016 PRINTSHOP ALLOCATION 222 - 0616 - 419.31 -74 TELEPHONE ALLOCATION LEVEL TEXT O1 2 PHONES @ $20 /MO 222 - 0616 - 419.32 -04 TELEPHONE & TELEGRAPH 222- 0616- 419.32 -21 TRAVEL - MILEAGE LEVEL TEXT O1 TWO SHORT- DISTANCE CONFERENCES 200 MI ROUND TRIP @ $0.56 /111I 222 - 0616 - 419.32 -22 TRAVEL - AIRFARE LEVEL TEXT O1 TWO LONG- DISTANCE CONFERENCES $450 PER FLIGHT 222- 0616- 419.32 -23 TRAVEL - HOTEL LEVEL TEXT O1 4 TWO -NIGHT STAYS @ CONFERENCE $400 FOR TWO NIGHTS 222 - 0616 - 419.32 -24 TRAVEL - MEALS 65 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 15,000 46,500 0 7,998 6,533 6,533 3,811 3,267 11,287 TEXT AMT 11,287 11,287 0 12 25 25 0 0 0 TEXT AMT 0 0 0 0 0 0 431 TEXT AMT 431 431 0 0 0 0 0 0 480 TEXT AMT 480 480 0 0 0 440 240 200 0 0 111 168 168 282 0 224 TEXT AMT 224 224 674 537 1,000 1,000 0 0 900 TEXT AMT 900 900 838 272 1,600 1,600 255 255 1,600 TEXT AMT 1,600 1,600 0 81 480 480 131 35 480 65 66 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 58 0 200 270 270 2,000 140 120 8,000 8,000 508 508 458 393 0 0 52 52 543 0 0 833 0 500 0 0 35,276 115 25 2,800 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT TEXT AMT 01 4 TWO -NIGHT STAYS @ CONFERENCE (FOR MEALS) 480 EST. $60 /PERSON /DAY 480 222- 0616- 419.32 -25 TRAVEL - OTHER 61 328 200 200 LEVEL TEXT TEXT AMT 01 MISC EXPENSES (TAXI, ETC) @ 4 CONFERENCES 200 EST $50 /PERSON /TRIP 200 222 - 0616- 419.33 -03 PROMOTIONAL 2,391 208 6,000 1,200 LEVEL TEXT TEXT AMT 01 STAKEHOLDER ENGAGEhEt4T, EVENT /PROGRAM ADVERTISING 2,000 2,000 222- 0616- 419.34 -02 LIABILITY INSURANCE 0 324 239 239 LEVEL TEXT TEXT AMT 01 2016 LIABILITY INSURANCE FIXED ALLOCATION 543 543 222 - 0616 - 419.36 -01 BUILDINGS 0 5,414 0 8,000 222- 0616 - 419.36 -02 OFFICE EQUIPMENT 0 0 500 1,008 222 - 0616 - 419.36 -04 COMPUTER EQUIPMENT 0 1,104 1,525 1,525 LEVEL TEXT TEXT AMT 01 IT FIXED ALLOCATION, 2016 833 833 222 - 0616 - 419.36 -05 OTHER EQUIPMENT 0 8,700 500 500 222- 0616 - 419.39 -11 DUES & MR13ERSHIPS 0 0 500 500 LEVEL TEXT TEXT AMT 01 MEMBERSHIP DUES FOR USDN 500 500 222 - 0616 - 419.39 -30 GRANTS AND SUBSIDIES 0 0 31,000 35,000 LEVEL TEXT TEXT AMT 01 PILOT RENEWABLE ENERGY INTERNAL COST SHARE 25,276 PILOT ENERGY EFFICIENCY INTERNAL REBATES 10,000 35,276 222 - 0616 - 419.39 -70 EDUCATION & TRAINING 898 1,630 2,400 2,401 66 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 58 0 200 270 270 2,000 140 120 8,000 8,000 508 508 458 393 0 0 52 52 543 0 0 833 0 500 0 0 35,276 115 25 2,800 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 TRAINING OR CONFERENCE FEES 4 EVENTS @ $700 222- 0616 - 419.39 -89 MISC. CHARGES & SERVICES LEVEL TEXT 01 CATERING (4X GREEN RIBBON, 6X EMPLOYEE COMMITTEE 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET TEXT AMT 108,454 2,800 14,749 2,800 0 0 1,347 500 6,000 TEXT AMT 0 ) 4,400 14,749 4,400 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 4,801 4,801 4,400 * OTHER SERVICES & CHARGES 115,743 53,665 120,365 139,925 22,243 17,927 108,454 222 - 0616 - 419.43 -09 MATERIAL & EQUIPMENT 14,749 0 0 0 0 0 0 * CAPITAL 14,749 0 0 0 0 0 0 ** ENERGY /SUSTAINABILITY ------ - - - - -- ------ 272,956 - - - - -- ------ 205,864 - - - - -- ------ 331,200 - - - - -- ------ 351,530 - - - - -- ------ 152,725 - - - - -- ------ 116,400 - - - - -- 339,966 67 68 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 222 -0617- 419.35 -01 ELECTRIC 3,557,982 3,343,459 3,600,000 3,600,000 2,052,397 1,717,877 3,706,560 LEVEL TEXT TEXT AMT O1 CITY -WIDE ELECTRIC COST PAID BY SUSTAINABILITY 3,706,560 2015 BUDGET +2.96% PER ENERGY INFO AGENCY NO 2015 RATE CASES. RIDER CHANGES UNKNOWN. 3,706,560 222 -0617- 419.35 -02 NATURAL GAS 566,174 572,171 540,000 540,000 425,159 401,606 543,016 LEVEL TEXT TEXT AMT O1 CITY -WIDE ELECTRIC COST PAID BY SUSTAINABILITY 543,016 2015 BUDGET +0.56% PER ENERGY INFO AGENCY 543,016 ------ * OTHER SERVICES & CHARGES - - - - -- 4,124,156 ------ - - - - -- ------ 3,915,630 - - - - -- 4,140,000 ------ - - - - -- 4,140,000 ------ - - - - -- 2,477,556 ------ - - - - -- 2,119,483 ------ - - - - -- 4,249,576 ** UTILITIES & SERVICES 4,124,156 3,915,630 4,140,000 4,140,000 2,477,556 2,119,483 4,249,576 * ** CENTRAL SERVICES 7,306,384 7,034,651 8,111,630 8,300,242 4,632,730 3,803,897 8,159,597 68 City of South Bend, Indiana 2016 Budget Central Services Capital - 224 Fund Summary - Operating and Capital Budget 69 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income - - - - - - - - - - - Tmnsfers In 271,850 130,519 1 189,584 48,138 44,836 25,000 (141,331) -52.0% Total Revenue 271,850 130,519 189,584 48,138 44,836 25,000 (141,331) -52.0% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies 20,000 20,000 Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - 60,019 39,584 48,138 44,836 25,000 60,019 - Interfund Allocations - - - - - - - - - - - Administration - - - - - IT Payments in Lieu of Taxes (PILOT) - - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges 60,019 39,584 48,138 44,836 25,000 60,019 Ca ital 271,850 50,500 150,000 221,350 -81.4% Total Expenditures by Type 271,850 130,519 189,584 48,138 44,836 25,000 (141,331) -52.0% Net Surplus / (Deficit) Beginning Cash Balance - - - - - - - - - Cash Adjustments - - - - - - - - - Ending Cash Balance - - Cash Reserves Target - - - - 54,370 - - 26,104 - 37,917 - 9,628 - 8,967 - 5,000 20.00 E xp igm 'Scant Revenue and Expenditure Changes Below: We are moving monies from the Fund #222 to the Fund #224 to cover our capital expenses for 2016. We will transfer revenue monies out of 222 to 224 during the year to cover the following years capital expenses. These funds are only expected to be used for cash capital purposes. 69 City of South Bend, Indiana 2016 Budget Central Services Capital - 224 Fund Summary - Five -Year Capital Improvement Plan Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital In ground Hoists (2), Sample Street Gazage Cash 40,000 40,000 Safety, 24 yrs. old In ground Hoist - (1) North Garage Cash 150,000 150,000 Safety, outdated, 23 yrs. old Pressure Washer replacement at North Garage Cash - 10,500 - - - - 10,500 old parts are, becoming obsolete, 23 yes. old Project Capital Radio Towers (6), upgrades throughout city Cash - - - - Necessary repairs after inspection by the Tower company - - - - - - - Six towers used by all departments - - - - - - - Safety repairs, painting, climbing device ams - - - - - - - MOVED TO R&M SUPPLIES, .23 -99 C EASTMAN 13 AUG IS Gasboy Updates - pedestals - - - - - - - NaviLine Scanner /inventory progr Totals - 50,500 150,000 - - - 200,500 ams - - - - - - - 71 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET CENTRAL SERVICES CAPITAL 224 - 0605 - 392.00 -00 INTER -FUND OPER. TRANSFER 0 0 271,850 271,850 0 0 130,519 LEVEL TEXT TEXT AMT O1 TRANSFER FROM FUND 222 CENTRAL SERVICES 130,519 CAPITAL 2016 INGROUND HOISTS 40,000 PRESSURE WATER 10,500 OVERHEAD DOOR, RADIO SHOP 10,330 PARKING LOT PAVING 24,689 RADIO TOWER REPAIRS 20,000 SOLID WASTE CNG COMPRESSOR MAINTENANCE,REPAIRS 130,519 ------ ** EQUIPMENT SERVICES - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 271,850 - - - - -- ------ 271,850 - - - - -- ------ - - - - -- ------ - - - - -- 0 0 130,519 ------ *** CENTRAL SERVICES CAPITAL - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 271,850 - - - - -- ------ 271,850 - - - - -- ------ - - - - -- ------ - - - - -- 0 0 130,519 71 ACCOUNT NUMBER ACCOUNT DESCRIPTION CENTRAL SERVICES CAPITAL 224 - 0605 - 419.23 -99 OTHER REPAIR & MAINT. SUP LEVEL TEXT 01 RADIO TOWERS (6) UPGRADES THROUGHOUT CITY * SUPPLIES 224 - 0605 - 419.36 -01 BUILDINGS LEVEL TEXT 01 OVERHEAD DOOR REPLACEMENT, RADIO SHOP PHASE #l, PARKING LOT PAVING EAST SAMPLE ENTRANCE TO REAR OF BUILDING SOLID WASTE COMPRESSED NATURAL GAS COMPRESSOR MAINTENANCE, REPAIRS * OTHER SERVICES & CHARGES 224 - 0605 - 419.42 -10 ESF BUILDING 224 - 0605 - 419.43 -10 MATERIALS & EQUIPMENT LEVEL TEXT 01 INGROUND HOISTS (2) SAMPLE STREET GARAGE PRESSURE WASHER REPLACEMENT AT NORTH GARAGE RADIO TaiERS (6) UPGRADES THROUGHOUT CITY RADIO TOWERS MOVED TO .23 -99 C EASTMAN * CAPITAL ** EQUIPMENT SERVICES * ** CENTRAL SERVICES CAPITAL 72 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 20,000 0 0 0 0 0 0 0 0 0 0 20,000 60,019 60,019 0 50,500 0 0 50,500 0 0 130,519 0 0 130,519 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 0 0 0 0 TEXT AMT 20,000 20,000 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 0 0 TEXT AMT 10,330 24,689 25,000 60,019 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 171,850 171,850 0 0 100,000 100,000 TEXT AMT 40,000 10,500 50,500 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 271,850 - - - - -- 271,850 0 0 271,850 271,850 0 0 271,850 271,850 72 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 20,000 0 0 0 0 0 0 0 0 0 0 20,000 60,019 60,019 0 50,500 0 0 50,500 0 0 130,519 0 0 130,519 City of South Bend, Indiana 2016 Budget Motor Vehicle Highway - 202 Fund Summary - Operating and Capital Budget 73 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Actual Budget 2015 -2016 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes - - - - - - - - - - - OtherTsxes 5,051,335 5,320,036 5,697,000 2,915,411 5,100,000 5,151,000 5,202,510 5,254,535 5,307,080 (597,000) -10.5% Grants /Intergovernmental - - - - - - - - - - - Charges for Services 422,045 291,480 240,000 163,388 341,433 344,847 348,296 351,779 355,297 101,433 42.3% Iuterfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 38,862 164,256 61,800 50,220 37,450 37,825 38,203 38,585 38,971 (24,350) -39.4% Transfers In 3,626,882 3,216,582 3,703,000 1,676,500 3,800,000 1 3,838,000 3,876,380 3,915,144 3,954,295 97,000 2.6% Total Revenue 9,139,124 8,992,354 9,701,800 4,805,519 9,278,883 9,371,672 9,465,389 9,560,042 9,655,643 (422,917) -4.4% EXPENDITURES BY TYPE Personnel Salaries & Wages 2,570,102 2,738,878 3,023,954 1,324,374 3,037,812 3,098,568 3,160,540 3,223,750 3,288,225 13,858 0.5% Fxi e Ben'f"" 890,969 1,017,466 1,290,594 531,564 1,373,246 1,400,711 1,428,725 1,457,300 1,486,446 82,652 6.4% Total Personnel 3,461,071 3,756,344 4,314,548 1,855,938 4,411,058 4,499,279 4,589,265 4,681,050 4,774,671 96,510 2.2% Su lies 2,432,218 2,413,249 2,631,854 927,724 2,258,181 2,303,345 2,349,412 2,396,400 2,444,328 373,673 -14.2% Services & Charges Professional Services 215,785 587,908 984,253 79,096 133,154 135,817 138,533 141,304 144,130 (851,099) -86.5% Printing & Advertising 119 513 1,450 58 1,700 1,734 1,769 1,804 1,840 250 17.2% Utilities 48,091 44,428 43,990 29,898 48,153 49,116 50,098 51,100 52,122 4,163 9.5% Education & Training 6,049 2,789 8,549 4,540 7,500 7,650 7,803 7,959 8,118 (1,049) -12.3% Travel 3,448 2,094 3,820 1,942 3,820 3,896 3,974 4,054 4,135 - 0.0% Repairs & Maintenance 1,113,653 1,118,837 1,280,657 591,277 1,194,207 1,253,917 1,316,613 1,382,444 1,451,566 (86,450) -6.8% Interfund Allocations 220,596 416,001 575,748 287,871 765,449 780,758 796,374 812,301 828,547 189,701 32.9% Administration 336,659 343,392 350,260 357,265 364,410 IT 10,415 10,623 10,836 11,053 11,274 Payments in Lieu of Taxes (PILOT) - - - - - Central Stores 3,696 3,770 3,845 3,922 4,001 Print Shop - - - - - GIS - - - - - liability Insurance 389,126 396,909 404,847 412,944 421,203 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center 25,553 26,065 26,586 27,118 27,660 Utilities - - - - - Debt Service: Principal 99,908 283,044 451,266 178,294 636,603 879,727 1,084,065 1,216,065 1,317,114 185,337 41.1% Interest & Fees 6,711 15,348 26,740 10,639 40,724 57,576 66,497 73,240 69,788 13,984 52.3% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 26,496 17,244 23,053 18,525 1 43,341 1 44,208 45,092 45,994 46,914 1 20,288 88.0% Total Services & Charges 1,740,856 2,488,206 3,399,526 1,202,140 1 2,874,651 1 3,214,400 3,510,819 3,736,265 3,924,275 524,875 -15.4% Ca ital 95,847 134,030 139,458 39,458 1 50,000 1 50,000 50,000 50,000 50,000 89,458 -64.1 Total Expenditures by Type 7,729,992 8,791,829 10,485,386 4,025,260 1 9,593,890 1 10,067,024 10,499,495 10,863,715 11,193,273 (891,496) -8.5% Net Surplus / (Deficit) 1,409,132 200,525 (783,586) 780,259 1 (315,007) (695,352) (1,034,106) (1,303,672) (1,537,631) Beginning Cash Balance 2,271,733 3,679,915 3,897,479 3,897,479 3,113,893 2,798,886 2,103,534 1,069,427 (234,245) Cash Adjustments (950) 17,039 - (2,004) - - - - - Ending Cash Balance Cash Reserves Target 3,679,915 1,545,998 3,897,479 1,758,366 3,113,893 2,097,077 4,675,734 805,052 2,798,886 1,918,778 2,103,534 2,013,405 1,069,427 2,099,899 (234,245) 2,172,743 (1,771,876) 2,238,655 20.00% Explain Signifies. Revenue and Esperuliture Changes Below: 73 City of South Bend, Indiana 2016 Budget Motor Vehicle Highway - 202 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose Fund collects state gasoline taxes and local wheel taxes and uses them for the repairs and maintenance of City streets, street lights, and signals. The Bureau of Streets and the Bureau of Traffic and Lighting also provides for the removal of snow and ice, responds to emergencies and facilitates recovery, provides the City with infrastructure asset management, and the administration of the ReLeaf program. 2015 Accomplishments & Outcomes - Street: - Responded and maintained trafficable streets despite record cold & snowfall amounts in January and February. - Traffic & Lighting: - Upgraded Moreau Court, Sample Street in front of PD, Cleveland Road street lights to LED based lighting. - In the process of painting the entire city lane lines, crosswalks, stop bars. - Completed City, State and County signal inspections on time. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - Streets: Continually review snow removal routes to fine efficiencies. - Streets: Improve anti -icing technologies (materials, application methods) to reduce dependencies on non - soluble materials (sand /slag). - Streets: Continue implementing alley surface improvement program to upgrade alley surfaces to materials that meet alley traffic requirements for a solid trafficable surface. - T &L: Continue to address street light and traffic signal concerns to reduce public reporting of possible safety issues. Good Government (GG) - Streets: Balance pavement maintenance with a mix of fixes to better invest for future pavement needs. Economic Development (ED) - T &L: Continue program to upgrade existing City-owned street lights to LED based lamps, improving the lighting quality and energy efficiency of the street lights. - C &S: Increase amount of pubhc curb rehabilitated. - C &S: Continue to address ADA curb ramps to facilitate action on City's ADA Transition Plan. - C &S: Address trip hazards on critical pedestrian corridors to improve the walkability for business development needs. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target Streets: - Street Paving (lane miles) BE Output 20.53 22 22 - Alley Grading (blocks) BE Output 1,463 1,500 1,500 - Alley Improvement (New in 2015) BE Output NEW 20 25 Traffic & Lighting: - Work Order Processing (Days) BE Efficiency NEW 10 10 - Intent: Measure number of days T &L takes to clear a work order. Days waiting for - material do not count against the number of days. Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Chatle es /O ortunities with a focus on solutions - Streets: Investigate alternate pavement rehabilitation techniques to improve use of resources (different materials to meet traffic demands, other preservation methods). Investigate new anti-icing products. - Traffic & Lighting: Internal goal to modernize existing signals to more efficient detection systems 74 City of South Bend, Indiana 2016 Budget Motor Vehicle Highway - 202 Fund Summary - Full-Time Employees 75 Report ONLY Fu1LTime positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining STREETS /TRAFFIC & LIGHTING 1 - DIVISION DIRECTOR 0.5 0.5 - 0.5 0.5 0.5 0.5 0.5 2 - STREET MANAGERS 2.0 2.0 1.0 2.0 2.0 2.0 2.0 2.0 1 - T&L MANAGER 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2 - SUPERINTENDENT V 1.0 2.0 1.0 2.0 1.0 1.0 1.0 1.0 2 - SUPERINTENDENT III 3.0 2.0 3.0 2.0 3.0 3.0 3.0 3.0 1 - ACCTNG CLERK IV 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 1 - ADMIN ASSISTANT 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 1 - FINANCIAL SPECIALIST, SR. 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 1 - FINANCIAL SPECIALIST II - 0.5 0.5 0.5 0.5 0.5 0.5 0.5 1 - DIRECTOR OF PUBLIC WORKS 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - CITY ENGINEER 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - DEP DIRECTOR OF PW 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 2 - ASST CITY ENGINEER 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 1 - ENGINEER I 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - MGR, PUBLIC CONSTRUCTION 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - GIS MANAGER 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - PROJECT MANAGER - 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - EXEC ASST /DIR SPEC PROJECT: 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 4 - PROJECT INSPECTOR II 0.1 0.1 0.1 0.6 0.6 0.6 0.6 0.6 1 - PERMITS MANAGER 0.1 0.1 0.1 0.1 0.1 1 - ADMIN ASSISTANT II 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - SECRETARY V 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 CURB AND SIDEWALK 1 - DIRECTOR OF STREETS 0.1 0.1 - 0.1 0.1 0.1 0.1 0.1 1 - SUPERINTENDENT V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1 - ADMIN ASST 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - FINANCIAL SPECIALIST, SR. 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 Total Non-Bargaining 11.3 12.0 10.5 12.5 12.5 12.5 12.5 12.5 Bargaining STREETS /TRAFFIC & LIGHTING 4 -JOB LEADERS 4.0 4.0 2.0 4.0 4.0 4.0 4.0 4.0 1 - HE OP I 1.0 - 1.0 1.0 1.0 1.0 1.0 1.0 11 -HE OP II 5.0 11.0 5.0 11.0 11.0 11.0 11.0 11.0 1 - EQUIP OP III 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 14 - EQUIP OP II 21.0 19.0 20.0 14.0 14.0 14.0 14.0 14.0 1 - EQUIP OP I 1.0 - 1.0 1.0 1.0 1.0 1.0 1.0 1 - GENERAL LABORER 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 1 -SIGN ARTIST JOB LEADER 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1 - SIGNAL TECH JOB LEADER 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 3 - SIGNAL TECH II 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 4 - OPERATIONS TECH 3.0 - 4.0 4.0 4.0 4.0 4.0 4.0 CURB & SIDEWALK 1 -JOB LEADER 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 3 - CURB & SIDEWALK FINISHER 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Total Bargaining 45.6 45.6 43.6 45.6 45.6 45.6 45.6 45.6 Total Full-Time Employees 56.9 57.6 54.1 58.1 58.1 58.1 58.1 58.1 Explain Significant Staffing Changes Below: I L 75 City of South Bend, Indiana 2016 Budget Motor Vehicle Highway - 202 Fund Summary - Five -Year Capital Improvement Plan 76 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital STREET /TRAFFIC &LIGHTING - - - - - - - 1 - SINGLE AXLE DUMP TRUCK LEASE 165,000 - - - - 165,000 REPLACE 282 - 1997 3 - TANDEM ALE DUMP TRUCK LEASE - 675,000 - - - - 675,000 REPLACE 249, 283, 255 - 1997, 1998 1 -SKID LOADER W /ACCESSORIES &TRAILER LEASE - 96,650 - - - - 96,650 REPLACE 222 - 2001 1 -ONE -TON UTILITY TRUCK LEASE - 64,905 - - - - 64,905 REPLACE 211 - 2014 1 - 4WD PICKUP W /PLOW LEASE - 48,815 - - - - 48,815 REPLACE 203 - 2004 1 - 185 CFM AIR COMPRESSOR LEASE - 25,335 - - - - 25,335 REPLACE 210C - 1995 1 - 9 -TON ROLLER &'TRAILER LEASE - 150,000 - - - - 150,000 REPLACE 217R - 1994 2 - A TRUCKS LEASE - 180,000 - - - - 180,000 REPLACE 205A, 206A - 2004 1 - 3/4 TON PICK 4WD W /PLOW LEASE - 46,500 - - - - 46,500 1 - PLATFORM TRUCK LEASE - 140,000 - - - - 140,000 1 - MESSAGE BOARD W /RADAR LEASE - 22,000 - - - - 22,000 2 - SINGLE AXLE DUMP TRUCK LEASE - - 330,000 - - - 330,000 REPLACE 262,281 -1998 2 - TANDEM AXLE DUMP TRUCK LEASE - - 450,000 - - - 450,000 REPLACE 258, 251 - 1998 1 -SKID LOADER W /ACCESSORIES &TRAILER LEASE - - 102,450 - - - 102,450 REPLACE 292 - 2004 1 - 185 CFM AIR COMPRESSOR LEASE - - 26,860 - - - 26,860 REPLACE 212C - 2001 2 - A TRUCKS LEASE - - 190,800 - - - 190,800 REPLACE 207A, 212A - 2004 1 - 4X4 SUV LEASE - - 35,000 - - - 35,000 REPLACE 201 - 2007 1 - 3/4 TON PICK 4WD W /PLOW LEASE - - 46,050 - - - 46,050 1 - BUCKET TRUCK LEASE - - 165,000 - - - 165,000 4 - TANDEM AXLE DUMP TRUCK LEASE - - - 900,000 - - 900,000 REPLACE 230, 239, 240, 265 - 2003, 2008 1 -ONE -TON UTILITY TRUCK LEASE - - - 68,800 - - 68,800 REPLACE 211 - 2016 1 - 4WD PICKUP W /PLOW LEASE - - - 51,745 - - 51,745 REPLACE 210 - 2006 1 -ALLEY MAINTAINER LEASE - - - 145,000 - - 145,000 REPLACE 285 - 1995 Project Capital 1 -ROAD PATCHER LEASE - - - 20,000 - - 20,000 REPLACE 246 - 2001 2 - SINGLE AXLE DUMP TRUCK LEASE - - - - 330,000 - 330,000 REPLACE 248,256 - 2004 2 - TANDEM AXLE DUMP TRUCK LEASE - - - - 450,000 - 450,000 REPLACE 227,268 - 2006 1 - FORKLIFT LEASE - - - - 2Q,000 - 20,000 REPLACE 214 - 1987 1 - 12 -TON ROLLER &TRAILER LEASE - - - - 140,000 - 140,000 REPLACE 224R - 2000 1 -ALLEY MAINTAINER LEASE - - - - 153,700 - 153,700 REPLACE 286 - 1997 1 -FRONT END LOADER LEASE - - - - 275,000 - 275,000 REPLACE 299 - 2000 1 - BUCKET TRUCK LEASE - - - - 165,000 - 165,000 1 - 4WD PICK UP W /PLOW LEASE - - - - - 45,000 45,000 REPLACE 208 1 -SKID LOADER W /ACCESSORIES &TRAILER LEASE - - - - - 100,000 100,000 1 -ROAD PATCHER LEASE - - - - - 200,000 200,000 REPLACE 242 1 -ALLEY MAINTAINER LEASE - - - - - 160,000 160,000 REPLACE 289 1 - 4WD PICKUP W /PLOW LEASE - - - - - 46,500 46,500 SIGNAL CABINETS CASH 50,000 50,000 50,000 50,000 50,000 50,000 250,000 REPLACE OUTDATED /OBSOLETE SIGNAL CABINETS Totals 50,000 1,664,205 1,396,160 1,235,545 1,583,700 601,500 6,481,110 76 76 77 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET MOTOR VEHICHLE HWY FUND 202 - 0000 - 335.07 -00 GASOLINE TAX DIST. M.V.H. 3,006,122 3,682,329 3,647,000 3,647,000 2,551,236 1,820,457 3,050,000 LEVEL TEXT TEXT AMT 01 GAS TAX DISTRIBUTION FROM THE STATE OF INDIANA. 3,050,000 PER CAPITA FORMULA. ESTIMATE RECEIVED FROM STATE AUDITOR. LOWER PER CAPITA ESTIMATES AND 2010 CENSUS POPULATION. OTHER FACTORS IMPACT DISTRIBUTION LIKE NO. OF ROAD MILES. 3,050,000 202- 0000 - 335.09 -00 WHEEL TAX 2,045,213 1,637,707 2,050,000 2,050,000 1,624,695 1,094,954 2,050,000 LEVEL TEXT TEXT AMT 01 DISTRIBUTION FROM ST. JOSEPH COUNT 2,050,000 PROJECTION BASED ON HISTORICAL TRENDS, PRIOR TO ESTIMATE BASED ON TRENDS. PAYMENTS SPORADIC. 2,050,000 202- 0000- 360.00 -00 MISCELLANEOUS REVENUE 12 0 0 0 0 0 0 LEVEL TEXT TEXT AMT 01 MISC REIMBURSEMENTS 2013 MOVED TO 202 - 0607 - 380.10 -99 202- 0000 - 360.51 -00 INSURANCE REIMBURSEMENT 0 4,647 0 0 0 0 0 202 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 11,791 10,051 7,000 9,500 17,245 13,990 9,100 LEVEL TEXT TEXT AMT 01 INTEREST ON FUND BALANCES 9,100 BASED ON 5 -YEAR AVERAGE 9,100 202- 0000 - 380.02 -20 OTHER DAMAGE REIMBURSEMT 2,547 20,078 2,500 2,500 0 0 0 LEVEL TEXT TEXT AMT 01 DAMAGE REIMBURSEMENT PAYMENTS ARE NOW BEING PUT INTO 251 - 0000 - 360.51 -00 202- 0000 - 380.10 -99 MISC. REIMBURSEMENTS 0 3 0 0 0 0 0 LEVEL TEXT TEXT AMP 01 2013 - ALL DAMAGE REIMBURSEMENTS MOVED TO 202 - 0000 - 380.02 -20 202- 0000 - 391.01 -00 SALE OF FIXED ASSETS 8,786 15,732 0 0 0 0 0 202- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 3,626,882 3,216,582 2,953,000 3,703,000 1,676,500 1,676,500 3,800,000 LEVEL TEXT TEXT AMP O1 TRANSFER FROM PROJECT RELEAF FUND TO COVER 350,000 SUPERVISORY WAGES, SUPPLIES, FUEL, VACTOR REPAIR A 77 78 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET AND OTHER EXPENSES PAID BY MVH. TRANSFER HAS BEEN INCREASED TO COVER MORE ACTUAL EXPENSES. ESTIMATED ACTUAL EXPENSES - $343,870 INCREASE OF $10,000 FROM 2012 INCREASE OF $100,000 IN 2015 TRANSFER FROM COIT FUND 404 TO FUND CURB & SIDE- 750,000 WALK PROGRAM - DECREASED BY $750,000.00 FOR 2016 TRANSFER FROM EDIT FUND 408 TO COVER STREETS 2,700,000 3,800,000 ------ - - - - -- ** MOTOR VEHICHLE HWY FUND 8,701,353 ------ - - - - -- ------ 8,587,129 - - - - -- 8,659,500 ------ - - - - -- 9,412,000 ------ - - - - -- 5,869,676 ------ - - - - -- 4,605,901 ------ - - - - -- 8,909,100 78 79 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 202 - 0607 - 342.03 -00 TRAFFIC SIGNAL MAINTENANC 324,494 233,639 190,000 190,000 165,673 141,517 281,433 LEVEL TEXT TEXT AMT O1 REVENUE MOVED FROM GENERAL FUND 101 TO MVH FUND 281,433 202 IN 2011 2016 INDOT MAINT CONTRACT - APPROX 229,433.00 2016 ST JOE CTY MAINT CONTRACT - APPROX 52000.00 281,433 202 - 0607- 360.02 -00 SALE OF SCRAP METAL 2,702 5,773 4,000 4,000 3,762 2,863 3,200 LEVEL TEXT TEXT AMT O1 SALE OF SCRAP 3,200 BASED ON 5 -YEAR AVERAGE 3,200 202- 0607- 360.90 -00 SETTLEMENT FEES 0 49,982 0 0 0 0 0 202 - 0607 - 380.10 -18 SALE OF SIGNS - MATERIALS 12,739 45,451 25,000 25,000 21,880 12,652 25,000 LEVEL TEXT TEXT AMT O1 TRAFFIC & LIGHTING - SALE OF SIGNS 25,000 25,000 202 - 0607 - 380.10 -86 ENERGY REBATES 0 12,521 0 0 0 0 0 202- 0607 - 380.10 -99 MISC. REIMBURSEMENTS 285 18 2,800 20,800 20,715 20,715 150 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 150 BASED ON 5 -YEAR AVERAGE 150 ** STREET 340,220 347,384 221,800 239,800 212,030 177,747 309,783 79 80 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 202 -0619- 360.86 -00 SEWER CONCRT UTIL CUP MAT 97,551 57,841 50,000 50,000 26,967 21,871 60,000 LEVEL TEXT TEXT AMT 01 CURB & SIDEWALK REVENUE 60,000 BASED ON 3 -YEAR AVERAGE 60,000 ** CURB /SIDEWALK PROGRAM ------ - - - - -- 97,551 ------ - - - - -- ------ 57,841 - - - - -- 50,000 ------ - - - - -- ------ 50,000 - - - - -- 26,967 ------ - - - - -- 21,871 ------ - - - - -- 60,000 *** MOTOR VEHICHLE HWY FUND ------ - - - - -- 9,139,124 ------ - - - - -- ------ 8,992,354 - - - - -- 8,931,300 ------ - - - - -- ------ 9,701,800 - - - - -- 6,108,673 ------ - - - - -- 4,805,519 ------ - - - - -- 9,278,883 80 202- 0607 - 431.10 -02 HOURLY LEVEL TEXT 01 STREET DEPARTMENT WORK GROUP 4 - JOB LEADERS (4 X 19.88 X 2080) 1 - HE OPERATOR I (18.85 X 2080) 11 - HE OPERATOR II (11 X 19.31 X 2080) 1 - EQUIP OPERATOR III (18.18 X 2080) 14 - EQUIP OPERATOR II (14 X 17.49 X 2080) 1 - EQUIP OPERATOR I (16.89 X 2080) .60 - GENERAL LABORER (16.03 X 1248) 633,825 1,405,606 1,418,224 1,647,294 1,647,294 TEXT AMT 165,402 39,208 441,813 37,794 509,309 35,132 20,006 81 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET MOTOR VEHICHLE HWY FUND 226,452 633,825 202 - 0607- 431.10 -01 REGULAR 549,022 571,825 651,305 637,805 LEVEL TEXT TEXT AMT 01 DIRECTOR OF STREETS - 79,004.00 - 45% 35,552 MANAGER OF STREETS - 60,564.00 60,564 MANAGER OF STREETS - 60,564.00 60,564 TRAFFIC & LIGHTING MANAGER - 60,564.00 60,564 SUPERINTENDENT V - 55,330.00 55,330 SUPERINTENDENT V - 55,330.00 55,330 SUPERINTENDANT III - 50,405.00 50,405 SUPERINTENDENT III - 50,405.00 50,405 ACCOUNTING CLERK IV - 32,675.00 - 30% 9,802 ADMINISTRATIVE ASSISTANT - 38,950.00 - 450 17,528 FINANCIAL SPECIALIST, SR - 53,106.00 - 350 18,587 VACANT - FINANCIAL SPECIALIST II - 37,487.00 - 500 18,744 ENGINEERING ALLOCATIONS DIRECTOR OF PUBLIC WORKS - 114,874.00 - 10% 11,487 CITY ENGINEER - 100,284.00 - 14% 14,040 DEP DIRECTOR OF PUBLIC WORKS - 93,636.00 - 10% 9,364 ASST CITY ENGINEER - 79,082.00 - 14% 11,071 ASST CITY ENGINEER - 78,082.00 - 14% 11,071 ENGINEER I - 65,280.00 - 14% 9,139 MGR, PUBLIC CONSTRUCTION - 65,096.00 - 14% 9,113 GIS MANAGER - 60,649.00 - 14% 8,491 PROJECT MANAGER - 52,234.00 - 14% 7,313 EXEC ASST /DIR OF SPECIAL PROJ - 52,065.00 - 10% 5,206 PROJECT INSPECTOR II - 50,602.00 - 14% 7,084 PROJECT INSPECTOR II - 50,602.00 - 14% 7,084 PROJECT INSPECTOR II - 47,505.00 - 14% 6,651 PROJECT INSPECTOR II - 50,601.00 - 14% 7,084 ADMIN ASSISTANT II - 40,104.00 - 14% 5,615 PERMITS MANAGER - 47,508.00 - 14% 6,051 SECRETARY V - 32,758.00 - 14% 4,586 STAFFING: 11.31 FTE 202- 0607 - 431.10 -02 HOURLY LEVEL TEXT 01 STREET DEPARTMENT WORK GROUP 4 - JOB LEADERS (4 X 19.88 X 2080) 1 - HE OPERATOR I (18.85 X 2080) 11 - HE OPERATOR II (11 X 19.31 X 2080) 1 - EQUIP OPERATOR III (18.18 X 2080) 14 - EQUIP OPERATOR II (14 X 17.49 X 2080) 1 - EQUIP OPERATOR I (16.89 X 2080) .60 - GENERAL LABORER (16.03 X 1248) 633,825 1,405,606 1,418,224 1,647,294 1,647,294 TEXT AMT 165,402 39,208 441,813 37,794 509,309 35,132 20,006 81 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 300,789 226,452 633,825 942,037 725,576 1,618,772 82 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET TRAFFIC & LIGHTING WORK GROUP 1 - SIGN ARTIST JOB LEADER (19.88 X 2080) 41,351 1 - SIGNAL TECH II - JOB LEADER (19.88 X 2080) 41,351 3 - SIGNAL TECH II (3 X 19.18 X 2080) 119,684 4 - OPERATIONS TECH (4 X 17.73 X 2080) 147,514 CERTIFICATION PAY SIGN ARTIST JOB LEADER - .60 X 2080 1,248 SIGNAL TECH JOB LEADER - .80 X 2080 1,664 SIGNAL TECHS - 2 X .60 X 2080 2,496 SIGNAL TECH - 1 X .80 1,664 OPERATIONS TECH - 2 X .60 X 2080 2,496 OPERATIONS TECH - 2 X .10 X 2080 416 PROFICIENCY PAY SIGN ARTIST JOB LEADER - .30 X 2080 624 NIGHT PREMIUM 30 EMP X 40 HRS X 20 WKS X .40 9,600 STAFFING: 41.60 FTE 1,618,772 202- 0607 - 431.10 -03 SEASONAL & INTERNS 94,500 46,515 57,600 71,100 33,891 15,314 63,648 LEVEL TEXT TEXT AMT O1 6 T &L SUMMER HELP 6 X 10.20 /HR X 40 HRS X 26 WKS) 63,648 STAFFING: 3.00 FIE 63,648 202- 0607 - 431.10 -04 OVERTIME PAY 217,324 304,498 196,336 196,336 173,449 170,296 233,931 LEVEL TEXT TEXT AMT O1 BASED ON 3 -YEAR AVERAGE 218,761 NEW IN 2016: CURB & SIDEWALK - SNOW CONTROL OVERTIME BASED ON 2011 -2015 1ST & 4TH QTR AVERAGE 15,170 233,931 202- 0607 - 431.10 -08 OVERTIME - SPECIAL EVENTS 0 12,810 62,403 62,403 10,218 8,364 62,405 LEVEL TEXT TEXT AMT O1 NEW IN 2014 - TRACK SPECIAL EVENT 0/T COST AVG WAGE 19.26 X 1.5 X 270 HRS X 8 62,405 62,405 202- 0607 - 431.10 -09 PERMANENT PART -TIME 18,902 57,103 60,627 60,627 37,837 27,694 70,131 LEVEL TEXT TEXT AMT O1 3 - P/T 211 DRIVERS 3 X 11.70 X 912 HOURS 32,011 P/T ACCTNG CLERK - 1508 HRS X 14.62 22,047 ENGINEERING ALLOCATIONS: 82 83 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET ASSISTANT CITY ENGINEER - 43,943.00 - 140 6,152 P/T ADMIN ASSISTANT - 30,500.00 - 14% 4,270 P/T CITY ENGINEER - 40,362.00 - 140 5,651 STAFFING - 2.22 FTE 70,131 202- 0607 - 431.10 -10 HIRING BONUS 200 0 0 0 0 0 0 202 - 0607 - 431.10 -13 CONTRACT ADDITIONAL PAYS 38,865 39,083 58,196 58,196 31,917 30,166 56,040 LEVEL TEXT TEXT AMT O1 DAY STAND BY: 18.37 AVG WAGE X 3 HRS X 6 E[P X 36 DAYS 11,904 NIGHT STAND BY: 18.37 AVG WAGE + .40 NP X 3 HRX X 17 EMP X 36 DAYS 32,435 SIGNAL TECH STAND BY: 19.15 AVG WAGE X 23.5 HRS X 26 PP 11,701 56,040 202 - 0607 - 431.10 -14 PRODUCTIVITY BONUS 0 0 10,250 10,250 9,356 9,356 10,400 LEVEL TEXT TEXT AMT O1 PRODUCTIVITY BONUS - 250.00 /MAN X 41.6 10,400 NEW IN 2014 10,400 202 - 0607 - 431.11 -01 FICA - REGULAR 173,671 181,917 210,553 210,553 113,686 88,939 211,019 LEVEL TEXT TEXT AMT O1 ALL WAGES - 2,749,152.00 X 7.65% 210,311 AUTO ALLOWANCE - 1,530.00 X 7.65% 175 CELL PHONE ALLOWANCE - 6,966.00 X 7.65% 533 211,019 202 - 0607 - 431.11 -04 PERF - REGULAR 220,961 262,616 293,192 293,192 162,338 128,384 292,922 LEVEL TEXT TEXT AMT O1 ALL WAGES EXCEPT SEASONAL & PART -TIME 2,615,373.00 X 11.20% 292,922 292,922 202- 0607 - 431.11 -07 UNEMPLOYMENT COMP 18,954 6,471 13,721 13,721 4,002 3,430 6,873 LEVEL TEXT TEXT AMT O1 ALL WAGES - 2,749,152.00 X .25% 6,873 6,873 202 - 0607 - 431.11 -08 HEALTH INSURANCE 367,864 433,088 619,588 619,588 305,630 244,341 702,784 LEVEL TEXT TEXT AMT 83 2015 2015 6/30/15 2015 AMENDED 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET O1 LONG TERM DISABILITY: 3,478 2,775 6,350 52.91 EMP X 4.00 X 24 PAY PERIODS 5,080 REBATE: 5 EMP X 65.00 X 24 PAY PERIODS 7,800 HEALTH INSURANCE COVERAGE: 47.91 EMP X 600.00 X 24 PAY PERIODS 689,904 RATE INCREASED FROM 500.00 IN 2015 702,784 202 - 0607- 431.11 -09 LIFE INSURANCE 5,835 5,689 6,608 LEVEL TEXT TEXT AMT O1 52.91 EMP X 5.00 X 24 PAY PERIODS 6,350 6,350 202 - 0607 - 431.11 -11 SHOE ALLOWANCE 4,922 10,067 12,500 LEVEL TEXT TEXT AMT O1 32.6 STREET EMPLOYEES @ 250.00 8,150 9 T &L EMPLOYEES @ 150.00 1,350 NEW RATE IN 2014 - TEAMSTER CONTRACT 9,500 202 - 0607 - 431.11 -12 AUTO ALLOWANCE 850 1,420 1,530 LEVEL TEXT TEXT AMT O1 DEP DIRECTOR OF PUBLIC WORKS - 2,400.00 - 10% 240 DIRECTOR OF PUBLIC WORKS - 6,000.00 - 10% 600 CITY ENGINEER - 1,500.00 - 14% 210 ASST CITY ENGINEER - 1,500.00 - 14% 210 PUBLIC CONSTRUCTION MANAGER - 1,500.00 - 15% 210 DIRECTOR OF STREETS - 1,800.00 - 45% 810 2,280 202- 0607 - 431.11 -24 CELL PHONE ALLOWANCE 4,495 6,314 6,783 LEVEL TEXT TEXT AMT O1 DIRECTOR OF STREETS - 660.00 - 45% 297 STREET MANAGER - 55.00 /MO X 12 660 STREET MANAGER - 55.00 /MO X 12 660 STREET SUPT V - 35.00/MO X 12 420 STREET SUPT III - 55.00 /MO X 12 660 STREET SUPT III - 55.00/MO X 12 660 STREET SUPT III - 55.00/MO X 12 660 TRAFFIC & LIGHTING MANAGER - 55.00 /MO X 12 660 T &L JOB LEADER - 55.00/MO X 12 660 T &L LOCATOR - 55.00 /MO X 12 660 ENGINEERING ALLOCATIONS 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 6,608 3,478 2,775 6,350 12,500 6,781 6,522 9,500 1,530 453 398 2,280 6,783 2,763 2,333 6,966 84 85 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET DIRECTOR OF PUBLIC WORKS - 660.00 - 10% 66 CITY ENGINEER - 660.00 - 14% 93 DEP DIRECTOR OF PUBLIC WORKS - 660.00 - 100 66 ASST CITY ENGINEER - 660.00 - 14% 93 ASST CITY ENGINEER - 660.00 - 14% 93 ENGINEER I - 660.00 - 14% 93 MANAGER, PUBLIC CONSTRUCTION - 660.00 - 14% 93 PROJECT MANAGER - 660.00 - 140 93 PROJECT INSPECTOR II - 660.00 - 140 93 PROJECT INSPECTOR II - 660.00 - 14% 93 PROJECT INSPECTOR I - 660.00 - 14% 93 6,966 202 - 0607 - 431.11 -99 OTHER FRINGE BENEFITS 6,000 3,085 6,500 6,500 5,424 0 6,500 LEVEL TEXT TEXT AMT O1 TEAMSTER 457 MATCH PAID TWICE PER YEAR 6,500 6,500 ------ * PERSONNEL SERVICES - - - - -- 3,127,971 ------ - - - - -- ------ 3,360,725 - - - - -- 3,914,986 ------ - - - - -- 3,914,986 ------ - - - - -- 2,144,049 ------ - - - - -- 1,690,339 ------ - - - - -- 3,994,346 202- 0607 - 431.21 -02 PRINT SHOP 2,097 1,687 1,100 1,100 307 307 1,100 LEVEL TEXT TEXT AMT O1 MATERIALS AND SUPPLIES 1,100 1,100 202 - 0607 - 431.21 -03 C.S. - OFFICE SUPPLIES 352 837 1,050 1,050 186 186 1,050 LEVEL TEXT TEXT AMT O1 COPY PAPER 1,050 1,050 202- 0607 - 431.21 -04 OTHER - OFFICE SUPPLIES 3,825 2,341 4,800 6,310 1,742 1,668 4,800 LEVEL TEXT TEXT AMT O1 SUPPLIES UNAVAILABLE THROUGH CS 4,800 4,800 202- 0607 - 431.22 -01 CENTRAL SERVICE GASOLINE 433,442 425,878 366,145 366,145 154,731 141,862 423,946 LEVEL TEXT TEXT AMT O1 BASED ON AVG GALLONS - GAS /DIESEL - USED IN 2014 132,483 X 3.20 /GAL 423,946 423,946 202 - 0607 - 431.22 -02 COMPRESSED GAS 7,008 8,463 10,000 10,000 3,281 3,054 11,000 85 86 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 6,517 5,409 15,000 2015 2015 3,000 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT 2,008 TEXT AMT O1 PROPANE FOR PAVING, CYLINDER RENTALS 11,000 INCREASED IN 2016 DUE TO MARKET PRICE INCREASE 11,000 202- 0607 - 431.22 -05 UNIFORMS 13,805 13,832 19,908 21,310 LEVEL TEXT TEXT AMT O1 UNIFORMS, T- SHIRTS - 3 -YEAR AVERAGE 15,000 15,000 202 - 0607 - 431.22 -06 COMPUTER SUPPLIES 8,630 2,829 3,000 3,118 LEVEL TEXT TEXT AMT O1 INK CARTRIDGES, CABLES, REPLACEMENT PARTS 3,000 3,000 202 - 0607 - 431.22 -20 INSTITUTIONAL & MEDICAL 42 54 100 100 LEVEL TEXT TEXT AMT O1 PRESCRIPTION SAFETY GLASSES 100 100 202- 0607 - 431.22 -21 C.S. - CLEANING SUPPLIES 2,135 2,684 3,000 3,002 LEVEL TEXT TEXT AMT O1 JANITORIAL SUPPLIES 3,000 3,000 202 - 0607 - 431.22 -22 OTHER- MEDICAL /SAFETY 2,670 0 3,500 3,500 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS SAFETY EQUIPMENT, VESTS, GLASSES 3,500 3,500 202 - 0607 - 431.22 -24 OTHER OPERATING SUPPLIES 4,207 6,964 10,000 10,837 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS OPERATING SUPPLIES 10,000 ENERGY SAVING DEVICES - MOTION SENSORS, LED LIGHTS 7,500 17,500 202- 0607 - 431.22 -25 CS - MEDICAL /SAFETY 432 0 0 0 202 - 0607 - 431.22 -26 CS - OTHER SUPPLIES 486 0 0 0 202- 0607 - 431.22 -30 TRAFFIC /SIGN /OTHER 171,830 227,529 119,500 122,597 LEVEL TEXT TEXT AMT 86 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 6,517 5,409 15,000 1,983 1,878 3,000 0 0 100 739 651 3,000 1,611 1,125 3,500 2,997 2,008 17,500 0 0 0 0 0 0 71,715 35,457 122,597 87 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 59,508 57,157 195,216 1,397 1,198 8,000 525,690 382,661 553,867 8,247 7,433 50,000 18,936 18,477 75,000 0 0 0 70 70 9,000 265,586 265,586 640,850 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET O1 COSTS PAID FROM THE GENERAL FUND T &L 122,597 THROUGH 2012, MOVED TO FUND 202 IN 2013 122,597 202 - 0607- 431.22 -40 SIGNALS /LIGHTS 79,285 233,973 195,216 248,089 LEVEL TEXT TEXT AMT O1 SIGNAL EQUIPMENT MAINTENANCE /REPAIR/CONSTRUCTION 195,216 195,216 202 -0607- 431.23 -01 BUILDING MATERIALS 11,021 4,769 8,000 8,031 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS BUILDING REPAIR /MAINTENANCE SUPPLIES 8,000 8,000 202 - 0607 - 431.23 -02 STREET MATERIAL 1,285,483 1,024,373 594,890 1,064,082 LEVEL TEXT TEXT AMT O1 ANNUAL PAVING PROGRAM. BPW APPROVES BIDS FOR WORK. 553,867 REDUCE BUDGET BY $90,258.00 TO BALANCE BUDGET 553,867 202 - 0607 - 431.23 -03 CONCRETE SUPPLIES /REPAIRS 2,735 0 75,000 75,000 LEVEL TEXT TEXT AMT O1 CONCRETE STREETS - PAVING /REPAIRS 50,000 50,000 202- 0607 - 431.23 -20 SMALL TOOLS & EQUIPMENT 40,172 105,098 90,000 106,325 LEVEL TEXT TEXT AMT O1 SNOW BLADES, PAVING /CONSTRUCTION SUPPLIES, SHOVELS 75,000 HAND HELD TOOLS ADDITIONAL EQUIPMENT CHGD HERE DUE TO NEW CAPITAL LIMITS 75,000 202 - 0607 - 431.23 -21 C.S. -SMALL TOOLS & EQUIP. 3,955 3,468 0 0 202 - 0607 - 431.23 -24 OTHER OPERATING SUPPLIES 5,319 3,292 9,000 9,000 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS SUPPLIES 9,000 9,000 202- 0607 - 431.23 -40 SALT 268,626 268,440 263,360 335,197 LEVEL TEXT TEXT AMT 87 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 59,508 57,157 195,216 1,397 1,198 8,000 525,690 382,661 553,867 8,247 7,433 50,000 18,936 18,477 75,000 0 0 0 70 70 9,000 265,586 265,586 640,850 88 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 PER SBOA, COST OF SALT TO BE SHARED BY FUNDS 202 AND 641 (SEE ACCTS 202 - 0607- 431.23 -40 AND 641 - 0621 - 792.23 -40) COSTS TO BE APPORTIONED BASED ON FORMULA APPROVED BY SBOA AND WILL BE CHARGED DIRECTLY TO EACH ACCOUNT. ESTIMATED PURCHASE IN 2016 TO REFILL SALT DOME 8,500 TONS @ ESTIMATED 75.00 /TON - APPROXIMATELY 20o WILL BE PAID BY SEWERS - 127,400.00 510,100 SAND,SLAG FOR TRACTION CONTROL 25,000 LIQUID ICE /SNOW TREATMENT SOLUTION - BASED ON 2014 PURCHASES - 74,188.96 GAL 105,750 640,850 202 - 0607 - 431.23 -99 OTHER REPAIR & MAINT. SUP 9,924 9,845 10,000 10,000 258 258 10,000 LEVEL TEXT TEXT AMT O1 WEED CONTROL PRODUCTS, SOLVENTS, MISC SMALL TOOLS 10,000 10,000 ------ - - - - -- * SUPPLIES 2,357,481 ------ - - - - -- ------ 2,346,356 - - - - -- 1,787,569 ------ - - - - -- 2,404,793 ------ - - - - -- ------ 1,125,501 - - - - -- 926,445 ------ - - - - -- 2,148,526 202- 0607 - 431.31 -01 LEGAL SERVICES 0 0 0 327 327 327 1,000 LEVEL TEXT TEXT AMT O1 NEW IN 2015 - CHARGE DEPTS NAMED IN LAWSUITS FOR ASSOCIATED COSTS 1,000 1,000 202- 0607- 431.31 -06 OTHER PROFESSIONAL SVCS 71,959 19,895 261,900 2,230 2,230 0 2,500 LEVEL TEXT TEXT AMT O1 UNPLANNED PROFESSIONAL SERVICES NEEDS 2,500 2015 - MOVED CONSTRUCTION TYPE SERVICES TO 36 -01 2,500 202 - 0607 - 431.31 -11 SNOW REMOVAL 0 81,642 0 0 0 0 0 202- 0607 - 431.31 -70 ADM FEE ALLOCATION 130,152 220,981 238,659 238,659 139,217 119,329 283,955 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #1 283,955 ADMINISTRATIVE FEE 283,955 202 - 0607 - 431.31 -71 CENTRAL STORES ALLOCATION 960 2,928 2,934 2,934 1,711 1,467 3,696 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #4 3,696 88 89 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET CENTRAL STORES 3,696 202- 0607 - 431.31 -75 311 CALL CENTER ALLOC 0 0 0 0 0 0 25,553 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #9 25,553 311 CALL CENTER 25,553 202 - 0607 - 431.32 -04 TELEPHONE 5,215 5,279 6,240 6,240 4,029 3,288 6,240 LEVEL TEXT TEXT AMT 01 TELEPHONE LANDLINE - 300.00 /MO X 12 3,600 CELLS /TABLETS - AVG 220.00/1,10 X 12 2,640 6,240 202 - 0607 - 431.32 -21 TRAVEL - MILEAGE 442 241 510 510 170 170 510 LEVEL TEXT TEXT AMT 01 APWA CONFERENCE, MISC TRAINING 510 510 202- 0607 - 431.32 -23 TRAVEL - HOTEL 2,197 1,272 2,200 1,773 1,184 1,184 2,200 LEVEL TEXT TEXT AMP 01 APWA CONFERENCE, MISCELLANEOUS TRAINING 2,200 2,200 202 - 0607 - 431.32 -24 TRAVEL - MEALS 447 452 735 1,162 495 495 735 LEVEL TEXT TEXT AMT 01 APWA CONFERENCE, MISCELLANEOUS TRAINING 735 735 202 - 0607 - 431.32 -25 TRAVEL - OTHER 362 129 375 375 93 93 375 LEVEL TEXT TEXT AMT 01 A Va CONFERENCE, MISCELLANEOUS TRAINING 375 375 202- 0607 - 431.33 -02 PUBLICATION LEGAL NOTICE 119 513 1,450 1,450 58 58 1,450 LEVEL TEXT TEXT AMP 01 ADVERTISING BPW BIDS 1,450 1,450 89 90 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 202 - 0607 - 431.34 -02 LIABILITY INSURANCE 73,308 165,708 292,324 292,324 170,520 146,160 389,126 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #7 389,126 LIABILITY INSURANCE 389,126 202 - 0607 - 431.35 -01 ELECTRIC 21,842 17,795 20,621 20,621 10,730 10,730 21,653 LEVEL TEXT TEXT AMT 01 2015 BUDGET + 50 21,653 21,653 202- 0607 - 431.35 -02 GAS 18,467 19,396 15,770 15,770 15,376 15,329 18,990 LEVEL TEXT TEXT AMT 01 BASED ON ACTUAL COST MAY 2014 - APRIL 2015 18,990 18,990 202- 0607 - 431.35 -04 DATER 7,782 7,237 6,980 7,599 4,410 3,839 7,510 LEVEL TEXT TEXT AMT 01 BASED ON AVERAGE COST 2013 & 2014 7,510 7,510 202 - 0607 - 431.36 -01 BUILDING /STREET MAINTENAN 23,841 29,924 45,000 307,930 35,538 34,767 147,500 LEVEL TEXT TEXT AMT 01 HVAC /MECHANICAL REPAIR, PEST CONTROL, OVERHEAD 45,000 DOOR, ANNUAL SPRINKLER /FIRE EXTINGUISHER INSPECTIO ALARM SERVICE MONITORING /REPAIR, WATER SOFTENER REPAIRS, WASH BAY REPAIRS, BUILDING MAINTENANCE EQUIPMENT, MISCELLANEOUS REPAIRS INFRARED HEATS - STREET REPAIR - REMOVE IN 2016 DUST SUPRESSANT -ALLEY SPRAY- REPIOVE IN 2016 MISC REPAIRS - SIGNALS /FIBER OPTICS 12,500 TRAFFIC LOOP UPGRADES 50,000 COLD MILLING 40,000 147,500 202- 0607 - 431.36 -02 OFFICE EQUIPMENT 3,368 2,573 8,500 8,500 1,706 1,706 8,500 LEVEL TEXT TEXT AMT 01 COPIER EXPENSES, OTHER OFFICE EQUIPMENT, MISC 8,500 8,500 202 - 0607 - 431.36 -03 AUTOMOTIVE EQUIPMENT 1,069,736 1,070,104 959,400 951,375 608,933 551,352 1,005,335 LEVEL TEXT TEXT AMT 90 91 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 STREET /T &L DEPT VEHICLE VEHICLE REPAIRS COSTS 1,005,335 BASED ON AVERAGE OF 2012, 2013, 2014 1,005,335 202 - 0607 - 431.36 -04 COMPUTER EQUIPMENT 16,176 8,088 9,039 9,039 5,272 4,519 10,415 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #2 10,415 INFORMATION TECHNOLOGY 10,415 202- 0607 - 431.36 -05 OTHER EQUIPMENT 4,180 8,269 3,500 4,480 1,025 1,025 3,500 LEVEL TEXT TEXT AMT O1 ATSI CERTIFICATIONS, GLOVE SAFETY CERTIFICATIONS 3,500 3,500 202 - 0607- 431.36 -06 RADIO REPAIR 12,528 7,967 8,372 8,372 2,847 2,427 8,372 LEVEL TEXT TEXT AMT O1 REMAIN AT 2015 BUDGET LEVEL 8,372 8,372 202 - 0607 - 431.37 -02 EQUIPMENT & CAPITAL LEASE 0 43,166 30,000 30,000 1,350 0 0 LEVEL TEXT TEXT AMT O1 FRONT END LOADER RENTAL - REMOVE FOR 2016 202- 0607 - 431.37 -11 CAPITAL LEASE PRINCIPAL 99,908 239,878 421,266 421,266 212,446 178,294 636,603 LEVEL TEXT TEXT AMT O1 2012 LEASES - VEHICLES /EQUIP - SCHEDULE 98 103,393 2013 LEASES - COPIER - SCHEDULE 107 1,158 2013 LEASES - VEHICLES /EQUIP - SCHEDULE 110 68,931 2013 LEASES - VEHICLES /EQUIP - SCHEDULE 113 73,709 2014 LEASES - VEHICLES /EQUIP - SCHEDULE 124 115,741 2015 LEASES - VEHICLES /RADIOS - SCHEDULE 140 84,796 2015 LEASES - PAINT TRUCK - PENDING 34,585 2016 LEASES: STREET VEHICLES /EQUIPMENT 134,361 ASSUMING 20 INTEREST, ONE PAYMENT IN 2016 1 EA - 2016 SINGLE AXLE DUMP TRUCK, $165,000.00, 5 -YEAR LEASE, 2016 COST - 15,771.04 3 EA - 2016 TANDEM AXLE DUMP TRUCK, $125,000.00 EA 5 -YEAR LEASE, 2016 COST - 64,517.90 1 EA - 2016 SKID LOADER, ACCESSORIES & TRAILER $96,650.00, 5 -YEAR LEASE, 2016 COST - 9,238.01 1 EA - 2016 ONE -TONE UTILITY TRUCK, $64,905.00, 5 -YEAR LEASE, 2016 COST - 6,203.75 1 EA - 2016 PICK UP TRUCK, 4WD W /PLOW, $48,815.00, 91 2013 2014 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL 5 -YEAR LEASE, 2016 COST - 4,665.84 1 EA - 2016 185 CFM AIR COMPRESSOR, $25,335.00, 5 -YEAR LEASE, 2016 COST - 2,421.57 1 EA - 2016 9 -TON ROLLER & TRAILER, $150,000.00, 5 -YEAR LEASE, 2016 COST - 14,337.31 2 EA - 2016 A- TRUCK, $90,000.00 EA, 5 -YEAR LEASE, 2016 COST - 17,204.77 2016 LEASES - TRAFFIC & LIGHTING: 19,929 1 EA - 2016 PICK UP TRUCK, 4WD W /PLOW, $46,500.00 5 -YEAR LEASE, 2016 COST - 4,444.57 1 EA - PLATFORM TRUCK, $140,000.00, 5 -YEAR LEASE, 2016 COST - 13,381.49 1 EA - MESSAGE BOARD W /RADAR, $22,000.00, 5 -YEAR LEASE, 2016 COST - 2,102.81 636,603 202- 0607 - 431.37 -12 CAPITAL LEASE INTEREST 6,711 15,348 LEVEL TEXT TEXT AMT O1 2012 LEASES - VEHICLES /EQUIP - SCHEDULE 98 1,956 2012 LEASES - COPIER - SCHEDULE 107 114 2013 LEASES - VEHICLES /EQUIP - SCHEDULE 110 2,345 2013 LEASES - VEHICLES /EQUIP - SCHEDULE 113 3,270 2014 LEASES - VEHICLES /EQUIP - SCHEDULE 124 6,899 2015 LEASES - VEHICLES /EQUIP - SCHEDULE 140 6,569 2015 LEASES - PAINT TRUCK - PENDING 3,428 2016 LEASES - STREET VEHICLES /EQUIPMENT 14,058 ASSUMING 2% INTEREST, ONE PAYMENT IN 2016 1 EA - 2016 SINGLE AXLE DUMP TRUCK, $165,000.00, 5 -YEAR LEASE, 2016 COST - 1,650.00 3 EA - 2016 TANDEM AXLE DUMP TRUCK, $125,000.00 EA 5 -YEAR LEASE, 2016 COST - 6,750.00 1 EA - 2016 SKID LOADER, ACCESSORIES & TRAILER, $96,650.00, 5 -YEAR LEASE, 2016 COST - 966.50 1 EA - ONE TON UTILITY TRUCK, $64,905.00, 5 -YEAR LEASE, 2016 COST - 649.05 1 EA - 2016 PICK UP TRUCK, 4WD W /PLOW, $48,815.00, 5 -YEAR LEASE, 2016 COST - 488.15 1 EA - 2016 185 CFM AIR COMPRESSOR, $25,335.00, 5 -YEAR LEASE, 2016 COST - 253.35 1 EA - 2016 9 -TON ROLLER & TRAILER, $150,000.00, 5 -YEAR LEASE, 2016 COST - 1500.00 2 EA - 2016 A- TRUCK, $90,000.00 EA, 5 -YEAR LEASE, 2016 COST - 1,800.00 2016 LEASES: TRAFFIC & LIGHTING 2,085 TRAFFIC & LIGHTING: 1 EA - 2016 PICK UP TRUCK, 4WD W /PLOW, $46,500.00 5 -YEAR LEASE, 2016 COST - 465.00 2015 2015 ORIGINAL AMENDED BUDGET BUDGET 26,740 26,740 92 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 12,124 10,639 40,724 93 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1 EA - 2016 PLATFORM TRUCK, $140,000.00, 5 -YEAR LEASE, 2016 COST - 1,400.00 1 EA - MESSAGE BOARD W /RADAR, $22,000.00, 5 -YEAR LEASE, 2016 COST - 220.00 40,724 202- 0607 - 431.39 -10 SUBSCRIPTIONS 84 7,802 584 8,609 8,109 8,109 8,930 LEVEL TEXT TEXT AMT 01 SOUTH BIND TRIBUNE SUBSCRIPTION 84 OTHER SUBSCRIPTIONS 500 CARTEGRAPH SUBSCRIPTION 8,346 8,930 202- 0607 - 431.39 -11 DUES & MEMBERSHIPS 134 870 700 700 0 0 700 LEVEL TEXT TEXT AMT 01 DUES, PROFESSIONAL FEES 700 700 202 - 0607 - 431.39 -70 EDUCATION AND TRAINING 6,049 2,789 7,500 8,549 4,540 4,540 7,500 LEVEL TEXT TEXT AMT 01 APWA SEMINARS, PAVING /CONSTRUCTION SEMINARS, 7,500 COMPUTER CLASSES, IMSA 7,500 202- 0607 - 431.39 -89 MISC. CHARGES AND SERVICE 5,242 2,153 7,446 7,119 852 852 7,446 LEVEL TEXT TEXT AMT 01 WEATHER SATELITE SUBSCIPTION - $612 /QTR 1,371 STREETS /T &L 560, SEWERS 440 OTHER 6,075 7,446 ------ * OTHER SERVICES & CHARGES - - - - -- 1,581,209 ------ - - - - -- ------ 1,982,399 - - - - -- 2,378,745 ------ - - - - -- 2,384,653 ------ - - - - -- 1,245,292 ------ - - - - -- 1,100,697 ------ - - - - -- 2,651,018 202 - 0607 - 431.43 -01 FURNITURE AND FIXTURES 0 59,187 100,000 139,458 39,458 39,458 50,000 LEVEL TEXT TEXT AMT 01 TS2 CABINETS W /BBU /INTERSECTION UPGRADES 50,000 REDUCE AMOUNT IN 2016 50,000 202- 0607 - 431.43 -02 MOTOR EQUIPMENT 0 74,843 0 0 0 0 0 202 - 0607 - 431.43 -04 STREET EQUIPMENT 95,847 0 0 0 0 0 0 93 94 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET * CAPITAL 95,847 134,030 100,000 139,458 39,458 39,458 50,000 ------ - - - - -- ** STREET 7,162,508 ------ - - - - -- ------ 7,823,510 - - - - -- 8,181,300 ------ - - - - -- 8,843,890 ------ - - - - -- 4,554,300 ------ - - - - -- 3,756,939 ------ - - - - -- 8,843,890 94 ACCOUNT NUMBER ACCOUNT DESCRIPTION 202 -0619- 431.10 -01 REGULAR LEVEL TEXT 01 CURB AND SIDEWALK REPAIR PROGRAM IN MVH FUND TO BE PAID FROM A TRANSFER FROM COIT FUND 404 DIRECTOR OF STREETS - 79004.00 - 5% SUPERINTENDENT V - 55,330.00 ADMIN ASSISTANT - 38,950.00 - 5% FINANCIAL SPECIALIST, SR - 53,106.00 - 10% STAFF: 1.2 FTE 202 -0619- 431.10 -02 HOURLY LEVEL TEXT 01 JOB LEADER - 20.32 X 2,080 3 - CURB & SIDEWALK FINISHERS 3 X 19.64 X 2080 CERT: 3 X .25 X 2080 STAFF: 4 FTE 202- 0619- 431.10 -03 SEASONAL & INTERNS LEVEL TEXT 01 4 SEASONAL - WORK APRIL - APPROX END OF SEPT 4 X 40 HRS X 26 WKS X 11.00 /HR STAFF: 2.00 FTE 202 - 0619 - 431.10 -04 OVERTIME PAY LEVEL TEXT 01 2015 - NEW: OT FOR 1ST & 4TH QTRS FOR SNOW CONTROL CHARGED TO STREETS (202) 2016 BUDGET BASED ON 4 -YEAR AVERAGE OT 2011 -2014 APRIL - SEPTEMBER 202 - 0619 - 431.10 -13 CONTRACT ADDITIONAL PAYS LEVEL TEXT 01 STAND BY: JOB LEADDER - 20.32 X 3HRS /WK X 26 WKS HE OPS - 3 X 19.64 X 3 HRS /WK X 26 WKS 202 - 0619 - 431.10 -14 PRODUCTIVITY BONUS 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 55,492 58,235 67,742 67,742 40,788 31,349 66,539 TEXT AMT 3,950 55,330 1,948 5,311 66,539 139,945 158,161 169,388 169,388 TEXT AMT 42,266 122,554 1,560 166,380 35,180 38,320 25,600 25,600 TEXT AMT 45,760 45,760 11,137 29,302 9,866 9,866 TEXT AMT 2,800 2,800 3,929 4,802 TEXT AMT 1,585 4,596 6,181 0 0 98,645 74,558 166,380 6,800 800 45,760 245 245 2,800 6,347 6,347 3,204 3,204 6,181 1,000 1,000 1,000 1,000 1,000 95 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 NEW IN 2014 - PRODUCTIVITY BONUS - 250.00 /MAN 202 -0619- 431.11 -01 FICA - REGULAR LEVEL TEXT 01 ALL WAGES: 288,660.00 X 7.650 AUTO ALLOWANCE: 90.00 X 7.650 PHONE ALIOVMNCE: 873.00 X 7.65% 202 -0619- 431.11 -04 PERF - REGULAR LEVEL TEXT 01 WAGS LESS SEASONAL :242,900.00 X 11.20% 202- 0619- 431.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 ALL WAGS - 288,660.00 X .25% 202 - 0619 - 431.11 -08 HEALTH INSURANCE LEVEL TEXT 01 LTD - 5.2 X $3.77 X 24 PAY PERIODS HEALTH - 5.2 X 500.00 X 24 PAY PERIODS RATE INCREASED FROM 421.00 IN 2014 27TH PAYROLL 202 - 0619 - 431.11 -09 LIFE INSURANCE LEVEL TEXT 01 LIFE - 5.2 X 5.00 X 24 PAY PERIODS 202 - 0619 - 431.11 -11 SHOE ALLOWANCE LEVEL TEXT 01 SHOE ALLOWANCE - 4 X $250 2014 INCREASE PER TEAMSTER CONTRACT 202 - 0619 - 431.11 -12 AUTO ALLOWANCE 96 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET TEXT AMT 1,000 1,000 18,855 21,935 21,490 21,490 11,609 9,121 22,157 TEXT AMT 22,083 7 67 22,157 21,528 28,609 28,375 28,375 16,997 13,870 27,205 TEXT AMT 27,205 27,205 1,936 1,414 1,400 1,400 408 350 722 TEXT AMT 722 722 43,295 51,992 65,491 65,491 35,969 29,697 75,381 TEXT AMT 471 62,400 2,620 65,491 573 612 650 650 357 295 624 TEXT AMT 624 624 390 1,197 1,250 1,250 748 748 1,000 TEXT AMT 1,000 1,000 0 0 90 90 8 8 90 96 97 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 DIRECTOR OF STREETS - 1,800.00 - 50 90 90 202 -0619- 431.11 -24 CELL PHONE ALLOWANCE 840 840 873 873 388 353 873 LEVEL TEXT TEXT AMT O1 DIRECTOR OF STREETS - 660.00 - 5% 33 SUPERINTENDENT V - 35.00 /MO X 12 420 JOB LEADER - 35.00 /140 X 12 420 873 202- 0619 - 431.11 -99 OTHER FRINGE BENEFITS 0 200 0 0 0 0 0 * PERSONNEL SERVICES 333,100 395,619 399,562 399,562 217,166 165,598 416,712 202 - 0619 - 431.22 -01 CENTRAL SERVICE GASOLINE 0 0 0 0 0 0 11,000 LEVEL TEXT TEXT AMT O1 NEW IN 2016 - CHARGE TRUCKS 455, 460, 474 & 11,000 LOADER 291 - PREVIOUSLY CHARGED TO SEWERS BASED ON 2013/2014 AVERAGE COST 11,000 202 - 0619 - 431.22 -05 UNIFORMS 1,003 1,180 1,155 1,192 724 585 1,155 LEVEL TEXT TEXT AMT O1 UNIFORMS FROM CINTAS, T- SHIRTS 1,155 1,155 202 - 0619 - 431.23 -03 CONCRETE SUPPLIES /REPAIRS 60,800 60,406 198,369 198,369 9,169 492 85,000 LEVEL TEXT TEXT AMT O1 CONCRETE AND RELATED MATERIALS, ADA RAMPS 85,000 3 -YR AVERAGE IS 83,735.07 85,000 202 - 0619 - 431.23 -21 C.S. -SMALL TOOLS & EQUIP. 10,436 4,982 20,000 20,000 56 42 10,000 LEVEL TEXT TEXT AMT O1 TOOLS AND EQUIPMENT 10,000 10,000 202 - 0619 - 431.23 -24 OTHER OPERATING SUPPLIES 2,498 325 7,500 7,500 160 160 2,500 LEVEL TEXT TEXT AMT O1 VESTS, SAFETY GLASSES, CURB LAWN REPAIR MATERIAL, 2,500 97 ACCOUNT NUMBER ACCOUNT DESCRIPTION MISC. MASONRY SUPPLIES * SUPPLIES 202- 0619 - 431.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT 01 TREE REMOVAL TREE PLANTING CONTRACTED CURB /SIDEMkLK WORK 202- 0619- 431.31 -70 ADM FEE ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 202- 0619- 431.32 -02 POSTAGE LEVEL TEXT 01 MAILING COSTS ASSOCIATED WITH PROGRAM 202- 0619 - 431.32 -04 TELEPHONE 202 - 0619 - 431.33 -02 PUBLICATION LEGAL NOTICE LEVEL TEXT 01 COSTS FOR PUBLICATION OF LEGAL NOTICE OF BIDS 202- 0619 - 431.36 -03 AUTOMOTIVE EQUIPMENT LEVEL TEXT 01 NEW IN 2016 - CHARGE TRUCKS 455,460, 474 & LOADER 291 - PREVIOUSLY CHARGED TO SEWERS BASED ON 2013/2014 AQVERAGE COST 202- 0619 - 431. 39 -01 REFUND,AWARDS,INDEMNITIES 202- 0619 - 431.39 -05 CURB & SIDEWALK REIMBURSE LEVEL TEXT 01 NEW IN 2015 - REIMBURSE HO{EOWNER FOR PORTION CONTRACTOR COST TO REPLACE CURB AND /OR SIDEWALK OF 20,000 98 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 10,109 1,279 109,655 78,769 78,769 129,654 19,129 16,396 52,704 1 1 0 0 53 0 0 0 33,615 25 0 250 0 21,000 0 0 6,275 20,000 2015 2 2015 2013 2 2014 O ORIGINAL A AMENDED ACTUAL A ACTUAL B BUDGET B BUDGET 2,500 74,737 6 66,893 2 227,024 2 227,061 143,826 4 486,371 8 840,237 9 981,696 TEXT AMT 25,000 20,000 84,654 129,654 0 1 18,296 3 32,792 3 32,792 TEXT AMT 52,704 52,704 0 5 5 0 0 0 0 TEXT AMT 25 25 360 0 0 3 385 3 385 0 0 0 0 0 0 0 TEXT AMT 250 250 0 0 0 0 0 0 0 TEXT AMT 21,000 21,000 15,461 1 1,135 0 0 0 0 0 0 0 0 0 0 0 TEXT AMT 98 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 10,109 1,279 109,655 78,769 78,769 129,654 19,129 16,396 52,704 1 1 0 0 53 0 0 0 33,615 25 0 250 0 21,000 0 0 6,275 20,000 1 1 0 0 53 0 0 0 33,615 25 0 250 0 21,000 0 0 6,275 20,000 99 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 20,000 * OTHER SERVICES & CHARGES ------ - - - - -- 159,647 ------ - - - - -- ------ 505,807 - - - - -- 873,414 ------ - - - - -- 1,014,873 ------ - - - - -- 131,567 ------ - - - - -- 101,441 ------ - - - - -- 223,633 ** CURB /SIDEWALK PROGRAM 567,484 968,319 1,500,000 1,641,496 358,842 268,317 750,000 * ** MOTOR VEHICHLE HWY FUND 7,729,992 8,791,829 9,681,300 10,485,386 4,913,142 4,025,256 9,593,890 99 City of South Bend, Indiana 2016 Budget Engineering - 101 -0602 Fund Summary - Operating and Capital Budget 100 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Acmal Budget 2015 -2016 Change EXPENDITURES BY TYPE Personnel Salaries & Wages 452,898 427,222 529,033 222,763 560,368 540,235 550,415 560,800 571,392 31,335 5.9% Frin e Benefits 158,464 141,725 181,519 79,116 215,872 248,252 285,490 328,314 377,561 34,353 18.9% Total Personnel 611,362 568,947 710,552 301,879 776,240 788,487 835,905 889,114 948,953 65,688 9.2% Su lies 19,213 17,731 29,262 18,401 40,500 41,310 42,136 42,979 43,839 11,238 38.4% Services & Charges Professional Services 43,783 98,941 153,700 23,501 152,000 155,040 158,141 161,304 164,530 (1,700) -1.1% Printing &Advertising 1,164 2,379 3,300 1,624 3,300 3,366 3,433 3,502 3,572 - 0.0% Utilities - - - - - - - - - - - Education & Training 5,857 1,886 18,063 6,502 18,000 18,000 18,000 18,500 18,500 (63) -0.3% Travel 6,165 5,948 15,103 8,215 14,800 15,000 15,000 15,500 15,500 (303) -2.0% Repairs & Maintenance 19,712 10,533 51,352 45,236 21,500 21,930 22,369 22,816 23,272 (29,852) -58.1% Interfund Allocations 578,568 277,501 55,050 27,520 61,793 63,029 64,289 65,575 66,886 6,743 12.2% Administration - - - - - IT 8,332 8,499 8,669 8,842 9,019 Payments in Lieu of Taxes (PILOT) - - - - - Centcal Stores 747 762 777 793 809 Print Shop 2,447 2,496 2,546 2,597 2,649 GIS 38,596 39,368 40,156 40,959 41,778 liability Insurance 11,670 11,903 12,142 12,384 12,632 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utilities - - - - - Debt Service: Principal 3,868 6,689 11,570 5,340 22,837 13,069 10,758 5,780 1,763 11,267 97.4% Interest & Fees 725 1,012 1,505 555 1,551 501 222 90 18 46 3.1% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 9,670 5,182 9,476 3,631 1 71815 1 7,893 8,012 8,012 8,172 1,661 -17.5% Total Services & Charges 669,512 410,071 319,119 122,1241 303,596 1 297,828 300,223 301,078 302,213 15,523 -4.9 Capital Total Expenditures by Type 1,300,087 996,749 1,058,933 442,404 1,120,335 1 1,127,625 1,178,265 1,233,171 1,295,005 1 61,402 5.8% Explain Significant Revenue and E enditure Changes Below: Personnel costs are down somewhat due to a change in allocation of Engineering personnel out to Streets, Water and Wastewater deparvnents. 100 City of South Bend, Indiana 2016 Budget Engineering - 101 -0602 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose The Engineering Department, part of the General Fund, is responsible for design and implementation of most of the City's infrastructure construction projects. With a £u0 -ume staff of 16 people, the Department oversees the activities of most services, including Traffic & Lighting, Water Works, Wastewater, and Solid Waste. 2015 Accomplishments & Outcomes - Filed the annual operational report for Local Roads and Streets with the State Board of Accounts by the due date. - Filled retiring staff positions by hiring Director of CSO Project Management (Kieran Fahey) and Project Inspector Il Qosh Ehmer) and new position TIF Engineer I (Blair Bennett) - Completed several Smart Streets Projects (of note: Lincoln Way West Improvements, Bartlett Phase I, Marion /Madison 2way, Western Ave) - Long -Term Control Plan: Initiated re- examination of LTCP and filed reports per Consent Decree requirements. - Completed Design of Downtown 2way - Completed Sidewalk Assessment - Evaluated and requested ordinance revisions for permitting, utilities, truck routes, and subdivisions. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - Coordinate and assist other departments with engineering and project management services. - Coordinate and assist other departments to ensure that basic and emergency services are met: water, sewer, electricity, traffic safety, flood reduction, etc. Good Government (GG) - Develop and Implement a program to deal with traffic service and drainage requests. - Continue implementation and evaluation of ADA compliance plan, and appropriate conformance to Tide VI. - Develop a plan for improving the traffic calming request process. - Complete asset inventory - Implementation of a grading schedule for Project Management, Consultants, and Contractors to track and target quality assurance. Economic Development (ED) - Improve business accessibility and attractiveness through the development of Complete Streets Design Guidelines Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Number of 311 /Council Requests (Open /Closed) % CG Effectiveness 80% NA 5% 60% - Project Management Grades CG Quality B+ NA B+ B+ Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions - Asset inventories and downspout disconnect programs required additional seasonal staff in 2015 and will need more in 2016. _ in order to keep up with the volume of traffic service requests we receive, we need a dedicated staff member to handle them. - Our permitting fees and efforts do not balance. We need a full-time employee to keep up with permitting and the fees to be raised. 101 City of South Bend, Indiana Engineering - 101 -0602 Fund Summary - Full -Time Employees 2016 Budget 102 Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Director of Public Works 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Deputy Director of Public Works 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 City Engineer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Asst. City Engineer 3.0 3.0 2.0 2.0 2.0 2.0 2.0 2.0 Engineer I - 1.0 2.0 2.0 2.0 2.0 2.0 2.0 Manager - Public Construction 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 GIS Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Project Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Executive Asst & Dir of Special Projects 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Project Inspector II 2.0 2.0 2.0 4.0 4.0 4.0 4.0 4.0 Project Inspector I 1.0 1.0 1.0 - - - - - Director of Communications Public Wox 1.0 1.0 1.0 - - - - - Secretary V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant II - - 1.0 1.0 1.0 1.0 1.0 Permit Manager 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 15.0 16.0 16.0 18.0 18.0 18.0 18.0 18.0 Bargaining Total Bargaining - Total Full-Time Employees 15.0 16.0 16.01 18.0 1 18.0 18.0 18.0 18.0 Explain Significant Staffing Changes Below: 102 City of South Bend, Indiana 2016 Budget Engineering - 101 -0602 Fund Summary - Five -Year Capital Improvement Plan 103 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital 2015 CNG- equipped vehicle Lease 29,000 - - - - - - Car budgeted but not purchased yet; first payment won't be due until Jan'16 2016 CNG - equipped vehicle Lease - 29,000 - - - - 29,000 Project Capit - - - - Totals 29,000 29,000 29,000 103 al 103 104 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 101 - 0602 - 431.10 -01 REGULAR 386,698 339,860 442,993 442,913 254,859 183,884 481,450 LEVEL TEXT TEXT AMT 01 1 DIR OF PUBLIC WORKS (114,874 X 100) 11,487 1 DEPUPTY DIR PUBLIC WORKS (93,636 X 10 %) 9,364 1 CITY ENGINEER (100,284 X 47 %) 47,134 2 ASST CITY ENGINEER (2 X 79,082 X 47 %) 74,337 1 ENGINEER 2 (65,280 X 47 %) 30,682 1 ENGINEER I - TIF- FUNDED (100 %) 65,280 1 PUBLIC CONSTRUCTION MANAGER (65,096 X 47 %) 30,595 1 GIS MANAGER (60,649 X 47 %) 28,505 1 PROJECT MANAGER (52,234 X 47 %) 24,550 1 EXEC ASST & DIR SPEC PROJ (52,065 X 15 %) 7,810 4 PROJECT INSPECTOR II (4 X 50,602 X 47 %) 95,132 ADNffNISTRATIVE ASSISTANT II ($40,104 X 47 %) 18,849 1 SECRETARY V (32,758 X 47 %) 15,396 PERMITS MANAGER ($47,507 X 47 %) 22,329 481,450 101- 0602 - 431.10 -03 SEASONAL & INTERNS 21,824 22,919 22,000 22,000 15,049 6,067 24,960 LEVEL TEXT TEXT AMT 01 ENGIn7F'.ERING INTERN PROGRAM: 24,960 4 INTERNS X $13 PER HOUR X 40 HOURS X 12 WEEKS 24,960 101- 0602 - 431.10 -04 OVERTIME PAY 0 109 0 80 118 80 0 101- 0602 - 431.10 -05 TEMPORARY SERVICES 3,617 8,470 0 0 0 0 0 101 - 0602 - 431.10 -09 PERMANENT PART -TIME 40,359 55,864 64,040 64,040 41,833 32,732 53,958 LEVEL TEXT TEXT AMT 01 PT ASST CITY ENGINEER ($65,280 X 72.5% HRS X 47 %) 20,653 PT ADMIN ASSISTANT II ($30,500 X 47 %) 14,335 PT CITY ENGINEER (40,362 X 47 %) 18,970 53,958 101 - 0602 - 431.10 -10 HIRING BONUS 400 0 0 0 0 0 0 101- 0602 - 431.11 -01 FICA - REGULAR 33,457 31,412 40,471 40,471 23,241 16,692 42,867 LEVEL TEXT TEXT AMT 01 ALL SALARIES - $560,368 X 7.65% 42,867 42,867 101- 0602 - 431.11 -04 PERF - REGULAR 37,610 37,917 49,615 49,615 28,559 20,606 53,921 LEVEL TEXT TEXT AMT 01 REGULAR SALARIES - $481,450 X 11.2% 53,921 53,921 104 105 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 771 661 1,401 47,117 35,542 109,548 502 380 787 176 176 390 1,108 998 2,955 2,479 2,297 420 2,134 1,764 3,582 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 101 - 0602 - 431.11 -07 UNEMPLOYMENT COle 4,131 1,107 2,645 2,645 LEVEL TEXT TEXT AMT 01 ALL WAGES - $560,368 X 0.25% 1,401 1,401 101 - 0602 - 431.11 -08 HEALTH INSURANCE 71,718 60,294 77,160 77,160 LEVEL TEXT TEXT AMT 01 HEALTH INSURANCE - 7.56 FIE X $14,400 108,864 LTD 7.56 FTE X $90.48 684 109,548 101- 0602 - 431.11 -09 LIFE INSURANCE 989 754 828 828 LEVEL TEXT TEXT AMT 01 LIFE INSURANCE - 6.56 FTE X $120 787 787 101 - 0602 - 431.11 -11 SHOE ALLOWANCE 311 195 390 390 LEVEL TEXT TEXT AMT 01 SHOE ALLOWANCE - 6 X $65.00 390 ( VILLA, VAWPER, ANDERSON, CAREY, CAMPARONE, CAREY) 390 101- 0602 - 431.11 -12 AUTO ALLOWANCE 2,600 2,360 2,430 2,430 LEVEL TEXT TEXT AMT 01 DIR OF PUBLIC WORKS (6,000 X 10 %) 600 DEPUTY DIR OF PUBLIC WORKS (2,400 X 10 %) 240 CITY ENGINEER (1,500 X 47 %) 705 ASST CITY ENGINEER (1,500 X 47 %) 705 PUBLIC CONSTRUCTION MGR (1,500 X 47%) 705 2,955 101- 0602 - 431.11 -22 PARKING ALLOWANCE 4,550 4,536 4,860 4,860 LEVEL TEXT TEXT AMT 01 1 PERSON @ $35 /MONTH 420 420 101- 0602 - 431.11 -24 CELL PHONE ALLOWANCE 3,098 3,150 3,120 3,120 LEVEL TEXT TEXT AMT 01 ALL PHONE ALLOCATIONS $660 ANNUALLY DIRECTOR PUB WKS (100) 66 105 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 771 661 1,401 47,117 35,542 109,548 502 380 787 176 176 390 1,108 998 2,955 2,479 2,297 420 2,134 1,764 3,582 106 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 417,946 301,878 776,239 187 187 300 1,978 1,727 500 763 612 1,500 2,988 2,770 3,500 1,291 1,291 1,600 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET DEP DIR PUB WKS (10 %) 66 CITY ENGINEER (47 %) 310 2 ASST CITY ENGINEER (47% EACH) 620 ENGINEER I (47 %) 310 ENGINEER I - TIF FUNDED 660 PUBLIC CONSTRUCTION MGR (47 %) 310 PROJECT MGR (47 %) 310 2 PROJECT INSPECTOR II (47% EACH) 620 PROJECT INSPECTOR I (47 %) 310 3,582 ------ - - - - -- * PERSONNEL SERVICES 611,362 ------ - - - - -- ------ 568,947 - - - - -- ------ 710,552 - - - - -- 710,552 101- 0602 - 431.21 -01 OFFICIAL RECORDS 235 82 300 300 LEVEL TEXT TEXT AMT 01 ESTIMATED COSTS BASED ON TRENDS 300 USED TO PAY ST JOSEPH COUNTY RECORDER AND CIPHER ITEMS 300 101- 0602 - 431.21 -02 PRINT SHOP 1,796 3,590 2,940 2,940 LEVEL TEXT TEXT AMT 01 MISCELLANEOUS PRINTING SUPPLIES 500 500 101 - 0602 - 431.21 -03 C.S. - OFFICE SUPPLIES 888 969 1,500 1,500 LEVEL TEXT TEXT AMT 01 ESTIMATED CENTRAL SERVICE OFFICE SUPPLIES 1,500 1,500 101- 0602 - 431.21 -04 OTHER - OFFICE SUPPLIES 2,884 2,900 3,500 3,522 LEVEL TEXT TEXT AMT 01 SUPPLIES PURCHASE FROM OTHER THAN CENTRAL STORES 3,500 ESTIMATE BASED ON TRENDS, BLANKET PO ISSUED TO OFFICE MAX 3,500 101- 0602 - 431.21 -05 SMALL OFFICE EQUIP. 200 662 1,600 1,600 LEVEL TEXT TEXT AMT 01 SMALL OFFICE EQUIPMENT INCLUDING SMALL FURNTIURE 1,600 SUCH AS CHAIRS, KEYBOARD TRAYS, OVERHEAD CABINETS, ETC. 106 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 417,946 301,878 776,239 187 187 300 1,978 1,727 500 763 612 1,500 2,988 2,770 3,500 1,291 1,291 1,600 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0602 - 431.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT 01 2016 ESTIMATE PER CENTRAL SERVICES ESTIMATED PRICE PER GALLON OF $3.45 ESTIMATED REDUCTION OF CONSUMPTION 5% OVER LAST 3 -YEAR AVERAGE 101- 0602 - 431.22 -24 OTHER OPERATING SUPPLIES LEVEL TEXT 01 MISC SUPPLIES GIS SURVEY EQUIPMENT 101 - 0602 - 431.22 -60 COMPUTER SUPPLIES /EQUIP LEVEL TEXT 01 NEW COMPUTER EQUIPMENT INCLUDES UPGRADES FOR HAND -HELD DEVICES FOR STAFF 101 - 0602 - 431.23 -20 SMALL TOOLS & EQUIPMENT LEVEL TEXT 01 FURNITURE FOR OFFICE REMODELING 101 - 0602 - 431.23 -99 OTHER REPAIR & PAINT. SUP LEVEL TEXT 01 ESTIMATED COSTS * SUPPLIES 101- 0602 - 431.31 -01 LEGAL SERVICES LEVEL TEXT 01 ESTIMATED LEGAL SERVICES 101 - 0602 - 431.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT 107 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1,600 5,819 4,968 5,300 5,300 1,216 817 5,100 TEXT AMT 5,100 5,100 2,824 709 11,000 0 0 0 0 TEXT AMT 500 10,500 11,000 2,625 3,701 0 11,000 10,997 10,997 11,000 TEXT AMT 11,000 11,000 0 0 1,100 1,100 0 0 15,000 TEXT AMT 15,000 15,000 1,942 150 2,000 2,000 0 0 2,000 TEXT AMT 2,000 2,000 19,213 17,731 29,240 29,262 19,420 18,399 40,500 0 12,664 5,000 12,000 4,860 4,860 12,000 TEXT AMT 12,000 12,000 43,783 86,277 100,000 141,700 61,318 18,641 140,000 TEXT AMT 107 108 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 472 405 747 21,442 18,379 38,596 0 0 2,447 1,096 958 2,000 0 0 0 2015 2015 2,000 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 01 STORMWATER SERVICES 40,000 TRANSPORTATION STUDIES 40,000 OTHER SERVICES AS THEY ARISE 60,000 140,000 101 - 0602 - 431.31 -71 CENTRAL STORES ALLOCATION 1,548 972 810 810 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #4 747 CENTRAL STORES 747 101 - 0602 - 431.31 -72 GIS ALLOCATION 34,980 35,008 36,760 36,760 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #6 38,596 GIS ADM FEE 38,596 101- 0602 - 431.31 -73 PRINT SHOP ALLOCATION 0 0 0 0 LEVEL TEXT TEXT AMT 01 PRINT SHOP ALLOCATION ( #5) 2,447 2,447 101 - 0602 - 431.32 -02 POSTAGE 3,197 1,399 2,000 2,000 LEVEL TEXT TEXT AMT 01 BOARD OF PUBLIC WORKS AND ENGINEERING POSTAGE 2,000 ESTIMATE BASED ON TRENDS 2,000 101- 0602 - 431.32 -03 TRAVEL 0 0 0 1,570 101 - 0602 - 431.32 -21 TRAVEL - MILEAGE 2,187 1,646 2,000 1,400 LEVEL TEXT TEXT AMT 01 ESTIMATED MILEAGE PAID WHEN USING PERSONAL VEHICLE 2,000 2,000 101 - 0602 - 431.32 -22 TRAVEL - AIRFARE 0 1,008 3,000 2,625 LEVEL TEXT TEXT AMT 01 AIRFARE AND OTHER LONG DISTANCE TRANSPORTATION 3,000 3,000 101- 0602 - 431.32 -23 TRAVEL - HOTEL 3,073 1,621 3,000 7,978 LEVEL TEXT TEXT AMT 108 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 472 405 747 21,442 18,379 38,596 0 0 2,447 1,096 958 2,000 0 0 0 328 303 2,000 1,518 1,518 3,000 5,062 5,062 8,000 109 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 919 919 1,000 413 413 800 1,440 1,440 2,300 184 184 1,000 5,607 4,806 11,670 18,300 18,300 13,000 25,411 25,388 2,500 1,819 1,496 6,000 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 01 HOTEL EXPENDITURES, ESTIMATED 8,000 8,000 101- 0602 - 431.32 -24 TRAVEL - MEALS 615 195 1,000 1,000 101 - 0602 - 431.32 -25 TRAVEL - OTHER 290 1,478 1,500 530 LEVEL TEXT TEXT AMT 01 INCLUDES CONFERENCE REGISTRATION FEES 800 800 101 - 0602 - 431.33 -01 OUTSIDE PRINTING SERVICES 609 1,280 2,300 2,300 LEVEL TEXT TEXT AMT 01 ANY MATERIAL PRINTED BY OUTSIDE VENDORS 1,000 ARC USED FOR PRINTING BLUEPRINTS 1,300 2,300 101 - 0602 - 431.33 -02 PUBLICATION LEGAL NOTICE 555 1,099 1,000 1,000 LEVEL TEXT TEXT AMT 01 LEGAL ADVERTISING & JOBS BID FOR BOARD OF PUBLIC 1,000 WORKS - THIS INCLUDES COSTS THAT CAN NOT BE PAID DIRECTLY BY THE DEPARTMENT REQUESTING THE PROJECT 1,000 101 - 0602 - 431.34 -02 LIABILITY INSURANCE 465,516 181,464 9,620 9,620 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #7 11,670 LIABILITY INSURANCE 11,670 101- 0602 - 431.36 -01 BUILDING /STREET MAINTENAN 0 0 0 18,300 LEVEL TEXT TEXT AMT 01 REMODEL NORTH END OF ENGINEERING OFFICES 2016 13,000 13,000 101 - 0602 - 431.36 -02 OFFICE EQUIPMENT 2,541 2,306 2,500 26,952 LEVEL TEXT TEXT AMT 01 ESTIMATED COSTS OF OFFICE EQUIPMENT REPAIR 2,500 NOT TO BE USED FOR EQUIPMENT PURCHASES 2,500 101- 0602 - 431.36 -03 AUTOMOTIVE EQUIPMENT 10,169 8,077 6,000 6,000 LEVEL TEXT TEXT AMT 109 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 919 919 1,000 413 413 800 1,440 1,440 2,300 184 184 1,000 5,607 4,806 11,670 18,300 18,300 13,000 25,411 25,388 2,500 1,819 1,496 6,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 ESTIMATED COSTS 101- 0602 - 431.36 -04 COMPUTER EQUIPMENT LEVEL TEXT 01 2016 FIXED COST ALLOCATION #2: IT 101 - 0602 - 431.36 -06 RADIO REPAIR LEVEL TEXT 01 RADIO EXPENDITURES NO LONGER ALLOCATED; ESTIMATE 101 - 0602 - 431 .36 -08 TRAF.CONTROL DAMAGE PROP. 101- 0602 - 431.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT 01 CURRENT LEASES: PLOTTER/SCANNER VEHICLES NEW LEASES: NEW CAR (CNG- READY) ACQ'D IN 2015 NEW LARGE -PAPER COPIER AVL RADIO SYSTEM, 1ST OF 5 YEARS NEW CAR (CNG- READY) 101- 0602- 431.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 CURRENT LEASES: PLOTTER/SCANNER VEHICLES NEW LEASES: NEW CAR (CNG- READY) ACQ'D IN 2015 NEW LARGE -PAPER COPIER NEW AVL RADIO SYSTEM, 1ST OF 5 YEARS NEW CAR (CNG- READY) 101- 0602- 431 .39 -01 REFUND,AWARDS,INDEINITIES 101- 0602 - 431.39 -10 SUBSCRIPTIONS LEVEL TEXT 01 ZOHO REPORTS SOUTH BEND TRIBUNE 110 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 4,585 3,930 8,332 52 52 0 0 0 0 7,788 5,340 22,837 661 1,300 561 555 1,551 300 0 399 915 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 6,000 6,000 76,524 60,057 7,860 7,860 TEXT AMT 8,332 8,332 5,016 150 0 100 TEXT AMT 6,000 6,000 1,986 0 0 0 3,868 6,689 11,570 11,570 TEXT AMT 2,258 10,452 5,670 1,654 2,803 22,837 725 1,012 1,505 1,505 TEXT AMT 334 526 354 128 209 1,551 0 0 0 300 761 1,326 915 915 TEXT AMT 540 175 110 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 4,585 3,930 8,332 52 52 0 0 0 0 7,788 5,340 22,837 661 1,300 561 555 1,551 300 0 399 915 ACCOUNT NUMBER ACCOUNT DESCRIPTION OTHER 101- 0602 - 431.39 -11 DUES & MEMBERSHIPS LEVEL TEXT O1 ASCE IMSA LACE IWEA /WEF, 3 @ $150 EACH APv+IA OTHER 101- 0602 - 431.39 -39 BANK CREDIT CARD CHARGES LEVEL TEXT O1 MONTHLY CHARGES DUE TO CREDIT CARD MACHINE 101 - 0602 - 431.39 -70 EDUCATION AND TRAINING LEVEL TEXT O1 INCLUDESS TRAINING AT LACT, PURDUE UNIVERSITY, ASCE, APWA. INCREASED TRAINING DUE TO INCLUSION OF TWO WWTP EMPLOYEES AND INTERN TRAINING 101- 0602 - 431.39 -89 MISC. CHARGES AND SERVICE LEVEL TEXT O1 MISC. EXPENSES NOT COVERED ELSEWHERE * OTHER SERVICES & CHARGES 669,512 410,071 213,240 319,119 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** ENGINEERING 1,300,087 996,749 953,032 1,058,933 111 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,301 1,301 2,500 483 410 400 6,502 6,502 18,000 263 263 2,000 173,685 122,123 303,595 - - - - - -- ------ - - - - -- ------ - - - - -- 611,051 442,400 1,120,334 2015 2015 013 2014 ORIGINAL AMENDED CTUAL ACTUAL BUDGET BUDGET 200 915 881 1,857 2,500 3,031 TEXT AMT 1,000 100 100 450 500 350 2,500 813 513 400 400 TEXT AMT 400 400 5,857 1,886 10,000 18,063 TEXT AMT 18,000 18,000 4,018 87 2,000 2,830 TEXT AMT 2,000 - - - -- 2,000 ------ - - - - -- ------ - - - - -- ------ - - - - -- * OTHER SERVICES & CHARGES 669,512 410,071 213,240 319,119 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** ENGINEERING 1,300,087 996,749 953,032 1,058,933 111 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,301 1,301 2,500 483 410 400 6,502 6,502 18,000 263 263 2,000 173,685 122,123 303,595 - - - - - -- ------ - - - - -- ------ - - - - -- 611,051 442,400 1,120,334 City of South Bend, Indiana 2016 Budget Local Roads & Streets - 251 Fund Summary - Operating and Capital Budget 112 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Arm.l Budget 2015 -2016 Change REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes 1,001,871 1,017,383 1,045,000 556,366 1,068,000 1,089,360 1,111,147 1,133,370 1,156,038 23,000 2.2% Grants /Inteegovemmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 7,072 43,165 776,300 29,314 201,000 - - - - (575,300) -74.1% Transfers In Total Revenue 1,008,943 1,060,548 1,821,300 585,680 1,269,000 1,089,360 1,111,147 1,133,370 1,156,038 (552,300) -30.3% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies 397,338 471,771 380,229 450,000 450,000 450,000 450,000 450,000 69,771 18.3 Services & Charges Professional Services 7,500 - 16,639 11,000 13,000 15,000 15,000 15,000 15,000 (3,639) -21.9% Printing & Advertising - - - - - - - - - - - Utfides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - 140,861 - 180,000 183,600 183,600 187,272 187,272 39,139 2'.8''.8, Interfund Allocations - - - - - - - - - - - Administratim, - - - - - IT Payments in lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - - GIS liability Insurance - - - - - Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges 7,500 157,500 11,000 193,000 198,600 198,600 202,272 202,272 35,500 22.5% Capital 377,030 85,703 1,588,492 238,6161 588,0001 440,000 450,000 450,000 450,000 1,000,492 Total Expenditures by T 781,868 557,474 2,126,221 249,616 11231,000 1,088,600 1,098,600 1,102,272 1,102,272 (895,221) -42.1% Net Surplus / (Deficit) 227,075 503,074 (304,921) 336,064 38,000 760 12,547 31,098 53,766 Beginning Cash Balance 1,714,298 1,941,375 2,445,859 2,445,859 2,185,938 2,223,938 2,224,698 2,237,245 2,268,343 Cash Adjustments 2 1,410 45,000 (1,411) - - - - - Ending Cash Balance 1,941,375 2,445,859 2,185,938 2,780,512 2,223,938 2,224,698 2,237,245 2,268,343 2,322,109 Cash Reserves Target 156,374 111,495 425,244 49,923 246,200 217,720 219,720 220,454 220,454 20.00% Explam igni ficaut Revenue and Expenditure Changes Below: 2015 included several one time projects including Safe Routes to School. Therefore, the capital outflows are expected to be less in 2016. Refer to the Capital page for further detail on future spending. 112 City of South Bend, Indiana 2016 Budget Local Roads & Streets - 251 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 17s-no"s grants originating from the State of Indiana. 2015 Accomplishments & Outcomes - Traffic Calming Pilot at Walnut Grove was a successful implementation of Public Work's new traffic calming program. Planning and Implementation is underway for additional nieghborhoods this year. Engineering and Procurement were completed for Safe Routes to School Projects at Harrison Primary and Coquillard Primary Schools. Engineering was initiated for Bendix Drive (Lathrop to I- 80/90) and Olive Street (Sample to Tucker) Pavement Replacements Engineering continued for Boland Trail Project. Engineering was initiated for Safe Routes to School Projects at Lincoln Primary and Perley Primary Schools. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Many of these projects involve the replacement of aging infrastructure, particularly roads and sidewalk. Good Government (GG) Neighborhoods have an avenue by which they can work with public works to implement traffic calming in their neighborhood. Economic Development (ED) New trails, roads, and sidewalks increase the attractiveness, vibrancy, and recreational aptitude for the City. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions - Implementation of traffic calming devices in a neighborhood require strong community support and engagement. - Safe Routes to School projects provide an opportunity for schools to engage their students in a community project. 113 City of South Bend, Indiana 2016 Budget Local Roads & Streets - 251 Fund Summary - Five -Year Capital Improvement Plan 114 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Project Capital Boland Trail Cash 290,355 - - - - - - $265,355 encumbered from 2014 Traffic calming devices Cash 50,000 50,000 - - - - 50,000 Bendix Drive Iatheop to I -80/90 Cash 290,000 - - - - - - TBD Safe Routes to School: Harrison & Coquillaed Cash 35Q,000 - - - - - - OGve Street, Sample to Tucker Cash 168,000 118,000 - - - - 118,000 TBD Other projects Cash 172,000 - - - - - - ,000 Mid -year appropriation: Safe Routes Cash 200,000 420,000 - - - - 420,000 $180K not xeimburseable; remainder reimbursed at 80% Olive - Sample overpass Cash 68,137 - - - - - - 2015 Budge[ encumbered from 2014 Capital projects Cash - 440 Totals 1,588,492 588,000 440,000 450,000 450,000 450,000 2,378,000 114 ,000 450,000 450,000 450,000 1,790,000 114 115 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LOCAL ROADS & STREETS 251 - 0000 - 335.08 -00 GASOLINE TAX -L. RDS. & ST 1,001,871 1,017,383 1,000,000 1,045,000 LEVEL TEXT TEXT AMT O1 GAS TAX DISTRIBUTIONS FROM THE STATE OF INDIANA. 1,068,000 ESTIMATE PER TRENDS GAS TAXES ALSO BASED ON OTHER FACTORS LIKE ROAD MILES, ETC. BASED ON 2% INCREASE FROM 2015; RUNNING CHANGE FROM PAST FEW YEARS 1,068,000 251 - 0000 - 360.51 -00 INSURANCE REIMBURSEMMENVT 0 3,190 0 22,000 251- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 6,247 6,174 5,300 6,300 LEVEL TEXT TEXT AMT O1 INTEREST EARNINGS BASED ON TRENDS 9,000 9,000 ------ - - - - -- ** LOCAL ROADS & STREETS 1,008,118 ------ - - - - -- ------ 1,026,747 - - - - -- 1,005,300 ------ - - - - -- 1,073,300 115 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 675,070 556,366 1,068,000 20,375 20,375 0 10,822 8,939 9,000 - - - - - -- ------ 706,267 - - - - -- 585,680 ------ - - - - -- 1,077,000 116 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 251- 0608 - 380.10 -99 MISC. REIMBURSEMENTS 825 33,801 588,000 748,000 0 0 192,000 ** LOCAL ROADS & STREETS ------ - - - - -- 825 ------ - - - - -- ------ 33,801 - - - - -- 588,000 ------ - - - - -- ------ 748,000 - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 192,000 *** LOCAL ROADS & STREETS ------ - - - - -- 1,008,943 ------ - - - - -- ------ 1,060,548 - - - - -- 1,593,300 ------ - - - - -- ------ 1,821,300 - - - - -- ------ 706,267 - - - - -- 585,680 ------ - - - - -- 1,269,000 116 ACCOUNT NUMBER ACCOUNT DESCRIPTION LOCAL ROADS & STREETS 251 - 0608 - 431.23 -02 STREET MATERIAL LEVEL TEXT 01 STREET PAVING - TO SUPPLEMENT THE MVH FUND 202 * SUPPLIES 251 - 0608 - 431.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT 01 MACOG, FOR TRAFFIC COUNTERS 251- 0608 - 431.36 -67 TRAFFIC SIGNAL MAINT LEVEL TEXT 01 TRAFFIC SIGNAL MAINTENANCE * OTHER SERVICES & CHARGES 251 - 0608 - 431.42 -08 SB AVENUE MULTI -USE TRAIL 251- 0608 - 431.42 -67 TRAFFIC DEVICES /INSTALL. LEVEL TEXT 01 TRAFFIC SIGNAL REPLACEMENTS 251- 0608 - 431.42 -96 MAJOR PROJECTS LEVEL TEXT 01 BOLAND BICYCLE TRAIL (MOVED TO MAJ MOVES) TRAFFIC CALMING DEVICES BENDIX DR. (MOVED TO MAJ MOVES) SAFE ROUTES TO SCHOOL (LOCAL MATCH) OLIVE STREET, 100% REIMBURSED 251- 0608 - 431.42 -99 WESTERN /WALNUT INTERSECTI * CAPITAL ** LOCAL ROADS & STREETS 117 2015 Y -T -D ACTUAL 115,145 6/30/15 2016 YTD PROPOSED Actual BUDGET 0 450,000 115,145 0 450,000 11,000 11,000 13,000 0 0 180,000 11,000 11,000 193,000 0 0 0 0 0 0 336,498 238,616 588,000 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- 336,498 238,616 588,000 - - - - - -- ------ - - - - -- ------ - - - - -- 462,643 249,616 1,231,000 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 397,338 471,771 380,000 380,229 TEXT AMT 450,000 450,000 - - - - - -- 397,338 ------ - - - - -- ------ 471,771 - - - - -- 380,000 ------ - - - - -- 380,229 7,500 0 7,500 16,639 TEXT AMT 13,000 13,000 0 0 150,000 140,861 TEXT AMT 180,000 180,000 - - - - - -- 7,500 ------ - - - - -- ------ 0 - - - - -- 157,500 ------ - - - - -- 157,500 2,588 0 0 0 44,721 16,821 0 0 TEXT AMT 150,000 150,000 321,274 68,882 1,055,000 1,588,492 TEXT AMT 50,000 420,000 118,000 588,000 8,447 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 377,030 85,703 1,055,000 1,588,492 - - - - - -- 781,868 ------ - - - - -- ------ 557,474 - - - - -- 1,592,500 ------ - - - - -- 2,126,221 117 2015 Y -T -D ACTUAL 115,145 6/30/15 2016 YTD PROPOSED Actual BUDGET 0 450,000 115,145 0 450,000 11,000 11,000 13,000 0 0 180,000 11,000 11,000 193,000 0 0 0 0 0 0 336,498 238,616 588,000 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- 336,498 238,616 588,000 - - - - - -- ------ - - - - -- ------ - - - - -- 462,643 249,616 1,231,000 City of South Bend, Indiana 2016 Budget Major Moves - 412 Fund Summary - Operating and Capital Budget 118 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 500,882 536,455 811,187 380,132 859,367 827,467 493,178 493,178 493,178 48,180 5.9% Transfers In Total Revenue 500,882 536,455 811,187 380,132 859,367 827,467 493,178 493,178 493,178 48,180 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges Capital 1,253,681 4,038,690 3,096,061 1,082,033 840,000 500,000 475,000 475,000 475,000 2,256,061 -72.9% Total Expenditures byType 1,253,681 4,038,690 3,096,061 1,082,033 840,000 500,000 475,000 475,000 475,000 (2,256,061) -72.9% Net Surplus / (Deficit) (752,799) (3,502,235) (2,284,874) (701,901) 19,367 327,467 18,178 18,178 18,178 Beginning Cash Balance 7,896,696 7,143,898 3,643,765 3,643,765 1,358,891 1,378,258 1,705,725 1,723,903 1,742,081 Cash Adjustments 1 2,102 - (2,102) - - - - - Fralug Cash Balance 7,143,898 3,643,765 1,358,891 2,939,762 1,378,258 1,705,725 1,723,903 1,742,081 1,760,259 Cash Reserves Target 250,736 807,738 619,212 216,407 168,000 100,000 95,000 95,000 95,000 20.00 Ex lain Significant Revenue and E enditme Changes Below: Fund accounts for proceeds of one -time State of Indiana Toll Road Lease distribution of $12,823,151 received in 2006. The City has utilized this money to make loans to certain economic development projects to be repaid from tax increment financing revenue and other important infrastructure projects. 2015 included several roundabout projects which were not included for 2016. Refer to Capital page for derail on the expected projects for 2016. 118 City of South Bend, Indiana 2016 Budget Major Moves - 412 Fund Summary - Five -Year Capital Improvement Plan 119 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Surveying system Cash 31,990 - - - - - - 2075 Bud encumberd from 2014 Project Capital Streets and Alleys (0401) - - - - - - - Utility relocation (INDOT) Cash 173,020 - - - - - - 2015 Bud encumberd from 2014 Streets and Alleys (0602) - - - - - - Stuart Streets Cash 964,384 - - - - - - $14,384 of 2015 Bud encumbered from 2014 Roundabout, MLK /LW W Cash 350,000 - - - - - Corridor alley improvements Cash 30,000 - - - - - - 2 -way traffic Cash 330,852 - - - - - - 2015 Bud en<umbeed from 2014 Olive- Sample Overpass Cash 224,139 510,000 - - - - 510,000 2015 Bud encumbeed from 2014 Jefferson streetscape Cash 27,595 - - - - - - 2015 Bud en<umbeed from 2014 Commercial corridors Cash 179,509 - - - - - - 2015 Bud encumbeed from 2014 Marion Street roundabout Cash 546,816 - - - - - - 2015 Bud encumbeed from 2014 Bartlett Street roundaabout Cash 237,755 - - - - - - - Road improvements Cash - - 500,000 475,000 475,000 475,000 1,925,000 Boland Trail Cash - 250,000 - - - - 250,000 Moved from LRSA for 2016 Bendix Dri Totals 3,096,060 840,000 500,000 475,000 475,000 475,000 2,765,000 119 ve Lathrop to I -80/90 Cash - 80,000 - - - - 80,000 119 120 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET MAJOR MOVES CONSTRUCTION 412 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 26,221 20,763 25,000 25,000 14,181 12,101 25,000 LEVEL TEXT TEXT AMT 01 ESTIMATED INTEREST EARNINGS ON FUND BALANCE 25,000 MAJOR MOVES BALANCE TO DECREASE BY 900; INTEREST REVENUE ASSUMED TO BE loo OF PREVIOUS YEAR ACCORDINGLY 25,000 412- 0000 - 399.02 -06 PRINCIPAL INCOME 239,014 285,342 558,269 558,269 555,782 250,042 630,552 LEVEL TEXT TEXT AMT 01 EDDY STREET COMMONS - SCHEDULE #85 224,515 TRIANGLE DEVELOPMENT - SCHEDULE #84 92,757 DOUGLAS ROAD - SCHEDULE #64 - ACCELERATED 313,280 630,552 412- 0000 - 399.02 -07 INTEREST 235,647 230,350 227,918 227,918 230,405 117,989 203,815 LEVEL TEXT TEXT AMT 01 EDDY STREET COMMONS - SCHEDULE #85 147,922 TRIANGLE DEVELOPMENT - SCHEDULE #84 27,985 DOUGLAS ROAD - SCHEDULE #64 - ACCELERATED 27,908 203,815 ** MAJOR MOVES CONSTRUCTION 500,882 536,455 811,187 811,187 800,368 380,132 859,367 * ** MAJOR MOVES CONSTRUCTION 500,882 536,455 811,187 811,187 800,368 380,132 859,367 120 121 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET MAJOR MOVES CONSTRUCTION 412 - 0401 - 415.42 -01 LAND IMPROVEMENTS 53,197 0 0 0 0 0 0 412 - 0401 - 415.42 -03 STREETS AND ALLEYS 573,403 0 0 173,020 0 0 0 * CAPITAL 626,600 0 0 173,020 0 0 0 ** CONTROLLER ------ - - - - -- ------ 626,600 - - - - -- ------ - - - - -- ------ 0 0 - - - - -- ------ 173,020 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 0 121 122 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 412- 0602 - 431.42 -03 STREETS AND ALLEYS 627,081 4,038,690 1,330,000 2,891,051 1,434,527 1,050,043 840,000 LEVEL TEXT TEXT AMT O1 OLIVE- SAMPLE OVERPASS 510,000 BOLAND TRAIL (MOVED FROM LRSA) 250,000 BENDIX DRIVE, LATHROP TO I -80 (FROM LRSA) 80,000 840,000 412- 0602 - 431.43 -09 MATERIALS & EQUIPMENT ------ 0 - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 31,990 ------ - - - - -- 31,990 ------ - - - - -- 31,990 ------ - - - - -- ------ 0 - - - - -- * CAPITAL 627,081 4,038,690 1,330,000 2,923,041 1,466,517 1,082,033 840,000 ------ ** ENGINEERING - - - - -- 627,081 ------ - - - - -- ------ 4,038,690 - - - - -- 1,330,000 ------ - - - - -- 2,923,041 ------ - - - - -- 1,466,517 ------ - - - - -- ------ 1,082,033 - - - - -- 840,000 ------ *** MAJOR MOVES CONSTRUCTION - - - - -- 1,253,681 ------ - - - - -- ------ 4,038,690 - - - - -- 1,330,000 ------ - - - - -- 3,096,061 ------ - - - - -- 1,466,517 ------ - - - - -- ------ 1,082,033 - - - - -- 840,000 122 City of South Bend, Indiana 2016 Budget Solid Waste Operations & Maintenance (O &M) - 610 Fund Summary - Operating and Capital Budget 123 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acm.I Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental 178,820 - - - - - - - - - - Charges for Services 5,224,684 5,284,381 5,707,789 2,636,203 5,592,249 5,592,249 5,592,249 5,592,249 5,592,249 (115,540) -2.0% Iuterfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donadons - - - - - - - - - - Other Income 4,441 12,857 4,500 1,385 4,500 4,500 4,500 4,500 4,500 Transfers In Total Revenue 5,407,945 5,297,238 5,712,289 2,637,588 5,596,749 5,596,749 5,596,749 5,596,749 5,596,749 (115,540) -2.0% EXPENDITURES BY TYPE Personnel Salaries & Wages 1,236,945 1,207,703 1,227,169 556,791 1,140,941 1,163,649 1,186,812 1,210,439 1,234,537 (86,228) -7.0% Fxi e Benefits 428,231 424,397 504,221 228,568 584,454 606,110 628,830 652,552 677,325 80,233 15.9%. Total Personnel 1,665,176 1,632,100 1,731,390 785,359 1,725,395 1,769,759 1,815,642 1,862,991 1,911,862 5,995 -0.3% Su lies 411,584 431,025 371,208 136,812 246,000 327,350 343,010 359,444 376,693 125,208 - 33.7%, Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising 70 413 1,250 655 250 250 250 250 250 (1,000) -80.0% Utilities - - - - - - - - - - - Education & Training - 186 2,000 - 2,000 2,000 2,000 2,000 2,000 - 0.0% Travel - 255 2,600 - 4,900 5,020 5,144 5,271 5,402 2,300 88.5% Repairs & Maintenance 704,490 695,385 631,459 322,925 610,500 641,000 673,025 706,651 741,959 (20,959) -3.3% Interfund Allocations 335,712 467,208 374,024 187,011 518,981 529,361 539,948 550,747 561,762 144,957 38.8% Administration 172,911 176,369 179,897 183,495 187,164 IT 2,083 2,125 2,167 2,211 2,255 Payments in Lieu of Taxes (PILOT) - - - - - CentealStores 1,554 1,585 1,617 1,649 1,682 Print Shop 3,149 3,212 3,276 3,342 3,409 GIS 1,135 1,158 1,181 1,205 1,229 liability Insurance 100,478 102,487 104,537 106,628 108,760 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center 97,103 99,045 101,026 103,047 105,108 Utilities 140,568 143,379 146,747 149,172 152,155 Debt Service: Principal - - 52,800 19,900 - - - - - (52,800) - 100.0% Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 830,239 789,916 752,811 330,000 925,197 1,114,983 737,318 569,433 568,154 172,386 22.9% Other Services & Charges 1,856,796 1,664,714 1,954,321 859,809 1 1,548,188 1 1,561,093 1,574,948 1,589,470 1,604,718 406,133 -20.8% Total Services & Charges 3,727,307 3,618,077 3,771,265 1,720,300 1 3,610,016 1 3,853,707 3,532,633 3,423,822 3,484,245 161,249 -4.3% Ca ital Total Expenditures by Type 5,804,067 5,681,202 5,873,863 2,642,471 1 51581,411 5,950,816 5,691,285 5,646,257 5,772,800 (292,452) -5.0% Net Surplus / (Deficit) (396,122) (383,964) (161,574) (4,883)1 15,338 1 (354,067) (94,536) (49,508) (176,051) Beginning Cash Balance 1,169,980 795,275 406,534 406,534 244,960 560,297 206,230 111,694 62,185 Cash Adjustments 21,417 (4,777) 28,626 300,000 - - - - Ending Cash Balance 795,275 406,534 244,960 430,277 560,297 206,230 111,694 62,185 (113,866) Cash Reserves Target 1,160,813 1,136,240 1,174,773 528,494 1,116,282 1,190,163 1,138,257 1,129,251 1,154,560 20.00% Explain Sig nifiearn Revenue and Expenditure Changes Below: Expecting $300,000 grant to be received in January- February 2016 to reimburse part of the cost of acquiring new CNG fueled trash trucks. 123 City of South Bend, Indiana 2016 Budget Solid Waste Operations & Maintenance (O &M) - 610 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 17ction and disposal for City residents. 2015 Accomplishments & Outcomes - By the end of 2015, 40% of the fleet will be run by CNG fuel. - Implemented ELEMOS, a RFID tracking software. - Optimized routes, which eliminated 2 routes. - Reduced complaints by 30 %. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - Optimize our yard waste routes. - Reduce number of missed collections. Good Government (GG) - Improve customer service. - Educate proper collection practices Economic Development (ED) - Continue with ELEMOS RFID software to track down inefficiencies. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Missed Refuse Calls BE Efficiency N/A 1,566 1,409 - Missed Special Pick -up Calls BE Efficiency N/A 261 234 - Missed Yard Waste Calls BE Efficiency N/A 1,566 1,409 - Calls Within SLA Times BE Efficiency N/A 90% 90% Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions - The Solid Waste Department is working on optimizing its Yard Waste Program. - Changing ten temporary pickers in to five full time pickers. 124 City of South Bend, Indiana Solid Waste Operations & Maintenance (O &M) - 610 Fund Summary - Full -Time Employees 2016 Budget Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining Manager -Solid Waste Operations 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Secretary V - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent II (Code Crew) 1.0 1.0 - - - - - Total Non - Bargaining 2.0 5.0 5.0 4.0 4.0 4.0 4.0 4.0 Bargaining Driver 17.0 17.0 17.0 17.0 17.0 17.0 17.0 17.0 Job Leader 1.0 - - - - - - Equipment Oper. III (Code Crew) 3.0 3.0 3.0 - - - - - Picker I 5.0 5.0 5.0 5.0 5.0 Total Bargaining 21.0 20.0 20.0 22.0 22.0 22.0 22.0 221.0 Total Full-Time Employees 23.0 25.0 25.0 1 26.0 1 26.0 26.0 26.0 26.0 Explain Significant Staffing Changes Below: Adding 5 full time Pickers instead of utilizing multiple temp workers throughout the year. Due to the Affordable Care Act, temp workers are not allowed to work over a certain amount, preventing temps from working year round. 125 City of South Bend, Indiana 2016 Budget Solid Waste Operations & Maintenance (O &M) - 610 Fund Summary - Five -Year Capital Improvement Plan Minimum Equipment $10,000 Thresholds Buildings $100,000 Name Funding Source 2015 Budget BUDGET FORECAST justification 2016 2017 2018 2019 2020 Total Replacement Capital See Fund #611 - - - - - - - Project Capital See Fund #611 - - - - - - - Totals 126 771,917 610- 0000 - 344.08 -20 COMMERCIAL 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SOLID WASTE FUND X -457) 88,950 610 - 0000 - 334.04 -00 STATE GRANT - SANITATION 178,820 0 0 0 0 0 0 610 - 0000 - 344.08 -10 RESIDENTIAL TRASH 3,448,647 3,464,693 3,641,812 3,641,812 2,209,526 1,749,167 4,090,591 LEVEL TEXT TEXT AMT 43,559 43,559 24,425 19,352 47,673 01 $12.48 PER MONTH (12 X 12.48 X- 26,953)IN LIMITS 4,036,481 TEXT AMT $16.22 PER MONTH (12 X 16.22 X 278) OUTSIDE LIMITS 54,110 01 $19.57 PER MONTH (12X 19.57 X -203) 47,673 4,090,591 610 - 0000 - 344.08 -11 RECYCLING FEE 767,798 759,613 779,200 779,200 486,118 384,326 771,917 LEVEL TEXT TEXT AMT 610 - 0000 - 344.08 -40 APARTMENTS - 3 UNITS 19,011 18,355 01 FLAT RATE OF $1.97 PER MONTH (12X 1.97X 32653) 771,917 11,445 9,045 21,435 LEVEL TEXT NO INCREASE BUDGETED. TEXT AMT 771,917 610- 0000 - 344.08 -20 COMMERCIAL 68,706 69,083 78,079 78,079 44,090 35,192 88,950 LEVEL TEXT TEXT AMT 01 $16.22 PER MONTH (12X 16.22 X -457) 88,950 88,950 610- 0000 - 344.08 -30 APARTMENTS - 2 UNITS 39,314 39,746 43,559 43,559 24,425 19,352 47,673 LEVEL TEXT TEXT AMT 01 $19.57 PER MONTH (12X 19.57 X -203) 47,673 47,673 610 - 0000 - 344.08 -40 APARTMENTS - 3 UNITS 19,011 18,355 23,607 23,607 11,445 9,045 21,435 LEVEL TEXT TEXT AMT 01 $26.66 PER MONTH (12X 26.66 X -67) 21,435 21,435 610- 0000 - 344.08 -45 APARTMENTS - 4 UNITS 19,448 20,182 23,130 23,130 11,131 8,418 22,687 LEVEL TEXT TEXT AMT 01 $33.76 PER MONTH (12X 33.76 X -56) 22,687 22,687 610- 0000 - 344.08 -50 SENIORS 388,014 386,649 479,137 479,137 245,594 191,963 428,996 LEVEL TEXT TEXT AMT 01 $7.49 PER MONTH (12X 7.49 X - 4703)IN LIMITS 422,706 $9.36 PER MONTH (12X 9.36 X - 56)OUTSIDE LIMITS 6,290 428,996 610 - 0000 - 344.08 -60 SPECIAL PICK -UPS 49,515 32,330 22,644 22,644 30,590 22,435 20,000 127 128 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 ONE FREE ITEM PER RESIDENT PICKED UP AND DISPOSED PER MONTH, THEREAFTER, $24.72 PER CUBIC YARD 20,000 20,000 610- 0000 - 346.08 -10 MISC SERVICE REVENUE 66,409 146,086 128,148 128,148 137,087 130,332 100,000 LEVEL TEXT TEXT AMT O1 INCLUDES START -UP OF $10.00 EACH AND $5.00 EACH PER MONTH FOR REQUESTED ADDITIONAL CONTAINER AND YARD WASTE TOTE RENTAL FEES 100,000 100,000 610- 0000 - 360 .00 -00 MISCELLANEOUS REVENUE 617 1,805 2,000 2,000 0 0 2,000 LEVEL TEXT TEXT AMT O1 BUDGET BASED ON HISTORICAL RECEIPTS 2,000 2,000 610 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 2,996 1,530 2,500 2,500 1,676 1,385 2,500 LEVEL TEXT TEXT AMT O1 ESTIMATED INTEREST EARNED ON CASH RESERVES 2,500 2,500 610- 0000 - 380.10 -90 CODE REIMBURSEMENT 357,822 347,644 488,473 488,473 167,221 85,973 0 LEVEL TEXT TEXT AMT O1 ELIMINATED IN 2016 610 - 0000 - 380.10 -99 MISC. REIMBURSEMENTS 0 1,794 0 0 0 0 0 610 - 0000 - 391.01 -00 SALE OF FIXED ASSETS 828 7,728 0 0 0 0 0 ------ ** SOLID WASTE FUND - - - - -- 5,407,945 ------ - - - - -- ------ 5,297,238 - - - - -- 5,712,289 ------ - - - - -- 5,712,289 ------ - - - - -- 3,368,903 ------ - - - - -- 2,637,589 ------ - - - - -- 5,596,749 ------ *** SOLID WASTE FUND - - - - -- 5,407,945 ------ - - - - -- ------ 5,297,238 - - - - -- 5,712,289 ------ - - - - -- 5,712,289 ------ - - - - -- 3,368,903 ------ - - - - -- 2,637,589 ------ - - - - -- 5,596,749 128 129 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET SOLID WASTE FUND 610 - 0610 - 791.10 -01 SALARIES - REGULAR 171,421 119,469 210,737 210,737 LEVEL TEXT TEXT AMT O1 1 FTE MANAGER SOLID WASTE OPERATIONS 60,564 1 FIE FINANCIAL SPECIALIST II 37,487 1 FIE SECRETARY V 32,759 1 FIE SUPERINTENDENT V 55,330 .10 FIE PUBLIC WORKS DIRECTOR 11,487 .10 FIE DEPUTY PUBLIC WORKS DIRECTOR 9,364 TOTAL 4.2 FIE 206,991 610- 0610- 791.10 -02 SALARIES - HOURLY 765,733 584,310 661,889 661,889 LEVEL TEXT TEXT AMT O1 17 DRIVERS @ (17 X 18.15 X 2080) 641,784 EQUIPMENT PROFICIENCY BONUS (8 X .50 X 2080) 8,320 5 PICKER 1 @ (5 X 17.34 X 2080) 180,336 22 FIE 830,440 610- 0610- 791.10 -03 SEASONAL 6, INTERNS 140,116 136,456 83,200 71,200 LEVEL TEXT TEXT AMT O1 DISCONTINUED USE OF TEMPS. ADDED 5 PICKER 1 FIE 610- 0610- 791.10 -04 EXTRA AND OVERTIME 135,040 140,897 96,066 96,066 LEVEL TEXT TEXT AMT 01 -200 HRS X $18.15 X 1.5 X 18 EMP. 98,010 98,010 610- 0610 - 791.10 -09 PERM4IJENT PART TIME 24,149 18,384 0 12,000 610 - 0610 - 791.10 -10 HIRING BONUS 400 0 0 0 610- 0610- 791.10 -13 SUPPLEMENTAL PAY 86 0 0 0 610- 0610 - 791.10 -14 PRODUCTIVITY BONUS 0 0 4,250 4,250 LEVEL TEXT TEXT AMT O1 22 ELIGIBLE X $250 EACH 5,500 5,500 610 - 0610 - 791.11 -01 FICA - REGULAR 92,558 74,754 80,900 80,900 LEVEL TEXT TEXT AMT O1 TAXABLE $1,142,327 @ 7.650 87,388 87,388 610 - 0610 - 791.11 -04 PERF - REGULAR 109,841 92,880 108,493 108,493 129 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 113,600 84,312 206,991 383,581 297,586 830,440 68,437 42,689 0 73,334 45,303 98,010 5,060 5,060 0 0 0 0 0 0 0 1,875 1,875 5,500 47,994 35,337 87,388 62,805 47,233 127,169 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 ELIGIBLE @ 11.20: SALARIED $206,991 HOURLY 830,440 OVERTIME 98,010 610 - 0610 - 791.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 TOTAL PAYROLL $1,140,941 X.25% 610 -0610- 791.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 LONG TERM DISABILITY: 26.2 FIE X $4.00 X 24 PAY PERIODS HEALTH INS 24.2 FTE X $600.00 X 24 PAY PERIODS HEALTH INS /REBATE: 2 EMP X $ 65.00 X 24 PAY PERIODS 610- 0610 - 791.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 26.2 FTE X $ 5.00 X 24 PAY PERIODS 610 - 0610 - 791.11 -10 CLOTHING /SHOE ALLOWANCE LEVEL TEXT 01 PER CONTRACT WORK GEAR ALLOWANCE 22 X $250 EACH T- SHIRTS ISSUED BY CITY FOR TEAMSTERS 610 - 0610 - 791.11 -12 AUTO ALLOWANCE LEVEL TEXT 01 ALLOCATION OF PW DIRECTOR ALLOWANCE $50 /MO X 12 610 - 0610 - 791.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 2 SUPERVISORS X $55 /MO X 12 MONTHS 130 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET TEXT AMT 23,183 93,009 10,977 127,169 8,888 2,709 5,282 5,282 1,541 1,320 2,852 TEXT AMT 2,852 2,852 205,492 155,765 214,558 214,558 123,248 101,493 354,115 TEXT AMT 2,515 348,480 3,120 354,115 3,135 2,010 2,544 2,544 1,349 1,096 3,144 TEXT AMT 3,144 3,144 4,731 4,973 5,050 5,050 2,753 2,753 6,300 TEXT AMT 5,500 800 6,300 600 800 600 600 490 420 600 TEXT AMT 600 600 1,386 726 1,386 1,386 462 396 1,386 TEXT AMT 1,320 130 131 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 400 0 1,500 886,929 666,874 1,725,395 861 738 1,500 2,551 2,348 3,500 2015 2015 500 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET PW DIRECTOR ALLOCATION $5.50 /MONTH X 12 66 1,386 610- 0610- 791.11 -99 OTHER FRINGE BENEFITS 1,600 1,000 1,500 1,500 LEVEL TEXT TEXT AMT O1 TEAMSTER'S DEFERRED COMP MATCH 1,500 1,500 ------ * PERSONNEL SERVICES - - - - -- 1,665,176 ------ - - - - -- ------ 1,335,133 - - - - -- 1,476,455 ------ - - - - -- 1,476,455 610 - 0610 - 791.21 -02 PRINT SHOP 1,651 1,299 2,476 2,476 LEVEL TEXT TEXT AMT O1 MATERIALS PRINTED 1,500 1,500 610 - 0610 - 791.21 -03 C.S. - OFFICE SUPPLIES 0 1,570 1,500 3,500 LEVEL TEXT TEXT AMT O1 MISC. OFFICE SUPPLIES, AS NEEDED 3,500 3,500 610- 0610 - 791.21 -04 OTHER - OFFICE SUPPLIES 0 40 200 200 LEVEL TEXT TEXT AMT O1 COPIER TONER & OTHER SUPPLIES NOT AT C.SERVICES 500 500 610 - 0610 - 791.22 -01 CENTRAL SERVICE GASOLINE 291,413 256,970 218,639 203,639 LEVEL TEXT TEXT AMT O1 56,250 GAL @ $3.20 = $180,000 PER CENTRAL SERVICES 180,000 180,000 610 - 0610 - 791.22 -02 GASOLINE - CNG FUEL 1,643 20,733 24,000 39,000 LEVEL TEXT TEXT AMT O1 AMOUNT ALLOCATED FROM GASOLINE /DIESEL BUDGET 42,000 42,000 610- 0610- 791.22 -05 UNIFORMS 7,290 6,402 5,304 5,304 LEVEL TEXT TEXT AMT O1 WEEKLY UNIFORM RENTAL & CLEANING AND RUG SERVICE 7,000 7,000 131 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 400 0 1,500 886,929 666,874 1,725,395 861 738 1,500 2,551 2,348 3,500 64 64 500 86,476 76,163 180,000 20,329 16,145 42,000 2,839 2,293 7,000 132 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 610 -0610- 791.22 -20 C.S. - MEDICAL /SAFETY 2,859 2,170 2,500 2,500 1,517 1,277 2,500 LEVEL TEXT TEXT AMT O1 WORK GLOVES, HEARING PROTECTION, SAFETY GLASSES SAFETY VESTS 2,500 2,500 610 - 0610 - 791.22 -21 C.S. - CLEANING SUPPLIES 533 426 1,500 1,500 635 635 1,500 LEVEL TEXT TEXT AMT O1 BAGS FOR DOWNTOWN TRASH CONTAINERS, OTHER SUPPLIES 1,500 AS NEEDED. 1,500 610- 0610- 791.22 -22 OTHER - MEDICAL /SAFETY 0 661 2,500 2,500 57 57 2,500 LEVEL TEXT TEXT AMT O1 SAFETY SUPPLIES NOT AVAILABLE AT CENTRAL STORES, FIRE EXTINGUISHER SERVICE & REPLACEMENTS 2,500 2,500 610- 0610 - 791.22 -24 OTHER OPERATING SUPPLIES 106,195 138,281 77,000 75,000 33,631 33,587 5,000 LEVEL TEXT TEXT AMT O1 HAND TOOLS, RAKES, SHOVELS, ETC. 5,000 5,000 610- 0610- 791.22 -60 COMPUTERS 0 123 1,800 1,999 388 178 0 LEVEL TEXT TEXT AMT O1 REPLACEMENT COMPUTERS FOR MANAGERS NOT NEEDED * SUPPLIES 411,584 428,675 337,419 337,618 149,348 133,486 246,000 610- 0610- 791.31 -06 OTHER PROF SERVICES 2,979 0 0 669 669 0 0 610- 0610- 791.31 -07 MGMT FEE TO WATERWORKS 136,020 129,048 132,480 132,480 77,280 66,240 140,568 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #10 140,568 UTILITY CUSTOMER SERVICE OPERATIONS FEE 140,568 610- 0610- 791.31 -70 ADM FEE ALLOCATION 82,812 150,410 138,117 138,117 80,568 69,058 148,988 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #1 148,988 M41NITRATIVE FEE 148,988 132 ACCOUNT NUMBER ACCOUNT DESCRIPTION 610 - 0610 - 791.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #4 CENTRAL STORES OPERATING FEE 610- 0610 - 791.31 -72 GIS ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #6 GIS ADM FEE 610 - 0610 - 791.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT O1 2016 FIXED ALLOCATION #5 610- 0610- 791.31 -75 311 CALL CENTER ALLOC LEVEL TEXT O1 2016 FIXED ALLOCATION #9 610- 0610- 791.32 -02 POSTAGE LEVEL TEXT 01 MAILING MISC NOTICES /LETTERS TO RESIDENTS 610 - 0610 - 791.32 -04 TELEPHONE & TELEGRAPH LEVEL TEXT O1 PHONE SERVICE $140 /MONTH X 12 TRUCK COMPUTERS $50 /MONTH X 12 X 20 TRUCKS HOSTING FEE (TRUCKS) $30 /1,1ONTH X 7 TAB X 12 610 - 0610 - 791.32 -05 OTHER CC{M1 /TRANS LEVEL TEXT O1 2016 311 CALL CENTER - FIXED ALLOCATION #9 MOVED TO ACCOUNT 31 -75 610 - 0610 - 791.32 -21 TRAVEL - MILEAGE LEVEL TEXT 133 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 24 1,176 1,716 1,716 1,001 858 1,554 TEXT AMT 1,554 1,554 1,008 1,030 1,082 1,082 631 541 1,135 TEXT AMT 1,135 1,135 0 0 0 0 0 0 3,149 TEXT AMT 3,149 3,149 0 0 0 0 0 0 97,103 TEXT AMT 97,103 97,103 0 0 200 600 529 475 600 TEXT AMT 600 600 1,951 4,742 19,680 19,280 10,716 9,867 16,200 TEXT AMT 1,680 12,000 2,520 16,200 46,233 121,005 126,979 115,979 72,214 58,106 0 TEXT AMP 0 0 200 200 0 0 200 TEXT AMP 133 134 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 MILEAGE REIMB. WHEN CITY VEHICLE UNAVAILABLE 200 200 610- 0610- 791.32 -22 TRAVEL - AIRFARE 0 0 1,000 1,000 0 0 2,000 LEVEL TEXT TEXT AMT O1 EXPOS, OTHER OUT OF AREA MEETINGS 2,000 2,000 610 - 0610 - 791.32 -23 TRAVEL - HOTEL 0 255 1,000 1,000 0 0 2,000 LEVEL TEXT TEXT AMT O1 OUT OF AREA MEETINGS, CONFERENCES 2,000 2,000 610 - 0610 - 791.32 -24 TRAVEL - MEALS 0 0 300 300 0 0 600 LEVEL TEXT TEXT AMT O1 WHEN TRAVELING OUTSIDE MICHIANA AREA 600 600 610- 0610- 791.32 -25 TRAVEL - OTHER 0 0 100 100 0 0 100 LEVEL TEXT TEXT AMT O1 TOLLS, PARKING, MISC TRAVEL EXP 100 100 610- 0610- 791.33 -02 PUBLICATION LEGAL NOTICE 70 413 250 1,250 655 655 250 LEVEL TEXT TEXT AMT O1 EMPLOYMENT ADVERTISING, EQUIPMENT BID NOTICES 250 250 610 - 0610 - 791.34 -02 LIABILITY INSURANCE 112,992 183,708 98,664 98,664 57,554 49,332 100,478 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 100,478 LIABILITY INSURANCE INCREASED $1,814 FROM 2015 100,478 610 - 0610 - 791.36 -02 OFFICE EQUIPMENT 0 254 500 500 0 0 500 LEVEL TEXT TEXT AMT O1 SMALL, MISC REPAIRS AS NEEDED 500 500 610 - 0610 - 791.36 -03 AUTOMDTIVE EQUIP REPAIR 702,234 686,864 600,000 572,059 390,171 311,223 600,000 134 135 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,146 982 2,083 3,815 3,528 10,000 29,600 19,900 0 245 245 500 13,900 13,900 33,800 0 0 2,000 437,897 365,826 700,000 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT TEXT AMT O1 REPAIRS AVERAGE $53- 54,000 /MONTH X 12= $648,000 CUT BY $48,000 TO HELP BALANCE BUDGET 600,000 600,000 610- 0610- 791.36 -04 COMPUTER EQUIPMENT 2,856 1,836 1,965 1,965 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #2 2,083 INFORMATION TECHNOLOGY 2,083 610- 0610- 791.36 -06 RADIO EQUIPMENT 2,256 8,267 1,000 13,000 LEVEL TEXT TEXT AMT O1 FORMERLY ALLOCATED- ESTIMATED USAGE FOR 2016 10,000 ELEMOS REPAIR AND MAINTENANCE DONE IN HOUSE NOW 10,000 610 - 0610 - 791.37 -11 CAPITAL LEASE 0 0 26,859 52,800 610- 0610- 791.39 -11 DUES 189 195 500 500 LEVEL TEXT TEXT AMT O1 SWANA, APWA, & OTHER DUES 500 500 610- 0610 - 791.39 -45 LICENSES 0 0 18,070 18,070 LEVEL TEXT TEXT AMT O1 ANNUAL LICENSE FEE FOR TRUCK COMPUTERS (CASCADE) $1,390 PER TRUCK X 20 TRUCKS = $27,800 27,800 20 OFF SITE HOSTING 6,000 33,800 610- 0610 - 791.39 -70 EDUCATION & TRAINING 0 186 2,000 2,000 LEVEL TEXT TEXT AMT O1 EXPO IN ATLANTA, OTHER TRAINING OPPORTUNITIES 2,000 2,000 610 - 0610 - 791.39 -85 LANDFILL 1,027,320 687,202 847,000 847,000 LEVEL TEXT TEXT AMT O1 PRAIRIE VIEW ESTIMATE $650,000 650,000 GREEN TECH ESTIMATE $50,000 50,000 ESTTMATES ARE LOWER DUE TO LOWER DUMPING PROJECTIO NS FOR 2015 135 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,146 982 2,083 3,815 3,528 10,000 29,600 19,900 0 245 245 500 13,900 13,900 33,800 0 0 2,000 437,897 365,826 700,000 136 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 700,000 610 - 0610 - 791.39 -89 MISCELANEOUS SERVICE EXP. 69,415 3,036 2,000 3,087 1,097 1,097 2,000 LEVEL TEXT TEXT AMT O1 UNANTICIPATED, INCIDENTAL EXPENSES 2,000 2,000 * OTHER SERVICES & CHARGES 2,188,359 1,979,627 2,021,662 2,023,418 1,179,688 971,834 1,865,808 610- 0610- 791.50 -02 OPERATING TRANSFER 830,239 789,916 752,811 752,811 530,000 330,000 925,197 LEVEL TEXT TEXT AMT O1 SUN TRUST LEASE SCHEDULE #90 32,465 PNC LEASE SCHEDULE #100 377,619 SUN TRUST SCHEDULE #113 167,201 #125 OFFICE COMPUTERS 485 GE CAPITAL LEASE SCHEDULE #130 1,230 #136 MANAGER COMPUTERS 296 #140 BANC OF AMERICA 123,648 TBD $330,000 LEASE- PURCHASES 2016 EST. PMT 34,760 4WD PICK UP WITH CNG $40,000/5 YR LEASE 2016 PAYMENTS 4213 4,213 HOOK /LIFT GRAPPLE TRUCK WITH CNG- $315000 /5 YR LEAS 2016 PAYMENTS 33,180 33,180 3 SINGLE ARM TRASH TRUCKS W /CNG- 375,000 EACH 5 YR LEASE- 2016 PAYMENTS- 118,500 118,500 YARD WASTE TOTES $300,000 5 YEAR LEASE- PURCHASE - 2016 PAYMENTS $31,600 31,600 925,197 610- 0610 - 791.63 -70 BAD DEBT EXP /RECYCLING 64,653 63,750 50,000 50,000 29,174 23,542 50,000 LEVEL TEXT TEXT AMT O1 BASED ON HISTORIC EXPENSE LEVEL 50,000 50,000 ------ * OTHER USES - - - - -- 894,892 ------ - - - - -- ------ 853,666 - - - - -- 802,811 ------ - - - - -- 802,811 ------ - - - - -- 559,174 ------ - - - - -- 353,542 ------ - - - - -- 975,197 ------ ** SOLID WASTE - - - - -- 5,160,011 ------ - - - - -- ------ 4,597,101 - - - - -- 4,638,347 ------ - - - - -- 4,640,302 ------ - - - - -- 2,775,139 ------ - - - - -- 2,125,736 ------ - - - - -- 4,812,400 136 137 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 610 -0615- 791.31 -08 SW MD RECYCLING FEE 633,506 691,078 737,088 737,088 403,138 345,523 737,088 LEVEL TEXT TEXT AMT O1 $61,424 X 12 MOS (SAME AS PRIOR YEARS) 737,088 NO RATE INCREASE KNOWN 737,088 610 - 0615- 791.31 -70 ADM FEE ALLOCATION 0 0 0 0 0 0 23,923 LEVEL TEXT TEXT AMT O1 NEW ADDITION FOR 2016 FIXED ADMIN FEE #1 23,923 23,923 * OTHER SERVICES & CHARGES ------ - - - - -- 633,506 ------ - - - - -- ------ 691,078 - - - - -- ------ 737,088 - - - - -- ------ 737,088 - - - - -- ------ 403,138 - - - - -- ------ 345,523 - - - - -- 761,011 610 - 0615 - 791.63 -70 BAD DEBT EXP /RECYCLING 10,550 9,707 8,000 8,000 4,841 3,996 8,000 LEVEL TEXT TEXT AMT O1 BASED ON HISTORICAL EXPENSE LEVELS 8,000 8,000 * OTHER USES 10,550 9,707 8,000 8,000 4,841 3,996 8,000 ** RECYCLING 644,056 700,785 745,088 745,088 407,979 349,519 769,011 137 ACCOUNT NUMBER ACCOUNT DESCRIPTION 610 -6117- 791.10 -01 SALARIES - REGULAR LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.10 -02 SALARIES - HOURLY LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117 - 791.10 -04 EXTRA AND OVERTIME LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117- 791.10 -13 SUPPLEMENTAL PAY LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117 - 791.10 -14 PRODUCTIVITY BONUS LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.11 -01 FICA - REGULAR LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117 - 791.11 -04 PERF - REGULAR LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117 - 791.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117 - 791.11 -10 CLOTHING /SHOE ALLOWANCE LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 138 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 49,712 49,712 29,337 21,972 0 TEXT AMT 0 200,251 115,937 115,937 64,789 55,340 0 TEXT AMT 0 7,936 4,004 4,004 1,667 1,654 0 TEXT AMT 0 0 624 624 0 0 0 TEXT AMT 0 0 750 750 1,000 1,000 0 TEXT AMT 0 15,475 13,086 13,086 7,157 5,804 0 TEXT AMT 0 23,352 19,155 19,155 10,727 8,844 0 TEXT AMT 0 0 855 855 0 0 0 TEXT AMT 0 46,972 48,362 48,362 27,056 23,177 0 TEXT AMT 0 670 480 480 274 235 0 TEXT AMT 0 1,596 750 750 250 250 0 TEXT AMT 0 315 420 420 245 210 0 TEXT AMT 138 ACCOUNT NUMBER ACCOUNT DESCRIPTION 610 -6117- 791.11 -99 OTHER FRINGE BENEFITS LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET * PERSONNEL SERVICES 610 - 6117 - 791.22 -01 CENTRAL SERIVCE GASOLINE LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117- 791.22 -05 UNIFORMS LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.22 -20 C.S. - MEDICAL /SAFETY LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117- 791.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.22 -24 OTHER OPERATING SUPPLIES LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET * SUPPLIES 610 - 6117 - 791.36 -03 AUTOMOTIVE EQUIP REPAIR LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117- 791.36 -06 RADIO EQUIPMENT LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610 - 6117 - 791.39 -85 LANDFILL LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET 610- 6117- 791.39 -89 MISCELANEOUS SERVICE EXP LEVEL TEXT 01 CODE WILL HAVE THEIR OWN BUDGET * OTHER SERVICES & CHARGES 139 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 400 800 800 400 0 0 TEXT AMT - - - - - -- 0 ------ - - - - -- ------ 296,967 - - - - -- ------ 254,935 - - - - -- ------ 254,935 - - - - -- ------ 142,902 - - - - -- ------ 118,486 - - - - -- 0 0 0 28,800 28,800 2,315 1,956 0 TEXT AMT 0 1,101 1,290 1,290 460 424 0 TEXT AMT 0 485 500 500 388 347 0 TEXT AMT 0 0 500 500 193 175 0 TEXT AMT 0 764 2,500 2,500 573 425 0 TEXT AMT - - - - - -- 0 ------ - - - - -- ------ 2,350 - - - - -- ------ 33,590 - - - - -- ------ 33,590 - - - - -- ------ 3,929 - - - - -- ------ 3,328 - - - - -- 0 0 0 45,000 45,000 11,446 8,174 0 TEXT AMT 0 0 900 900 0 0 0 TEXT AMT 0 83,044 145,500 145,500 47,835 36,278 0 TEXT AMT 0 955 8,548 8,548 1,047 954 0 TEXT AMT - - - - - -- 0 ------ - - - - -- ------ 83,999 - - - - -- ------ 199,948 - - - - -- ------ 199,948 - - - - -- ------ 60,328 - - - - -- ------ 45,406 - - - - -- 0 139 140 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET ------ - - - - -- ------ - - - - -- ------ ** ILLEGAL DUMPING CREW 0 383,316 - - - - -- 488,473 ------ - - - - -- 488,473 ------ - - - - -- 207,159 ------ - - - - -- 167,220 ------ - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ *** SOLID WASTE FUND 5,804,067 5,681,202 - - - - -- 5,871,908 ------ - - - - -- 5,873,863 ------ - - - - -- 3,390,277 ------ - - - - -- 2,642,475 ------ - - - - -- 5,581,411 140 City of South Bend, Indiana 2016 Budget Solid Waste Debt Service - 611 Fund Summary - Operating and Capital Budget 141 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 469 149 200 53 200 200 200 200 200 - 0.0% Transfers In 830,239 789,916 752,811 330,000 925,197 1 1,114,983 737,318 569,433 568,154 172,386 22.9% Total Revenue 830,708 790,065 753,011 330,053 925,397 1,115,183 737,518 569,633 568,354 172,386 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal 615,767 667,295 717,335 348,690 879,535 1,065,202 703,766 548,005 557,022 162,200 22.6% Interest & Fees 33,636 34,828 35,476 15,812 45,662 49,781 33,552 21,428 11,132 10,186 28.7% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Orher Services & Charges Total Services & Charges 649,403 702,123 752,811 364,502 925,197 1,114,983 737,318 569,433 568,154 172,386 22.9% Ca ital 62,972 171,182 Total Expenditures byType 712,375 873,305 752,811 364,502 925,197 1,114,983 737,318 569,433 568,154 172,386 22.9% Net Surplus / (Deficit) 118,333 (83,240) 200 (34,449) 200 200 200 200 200 Beginning Cash Balance 109 118,441 35,220 35,220 35,420 35,620 35,820 36,020 36,220 Cash Adjustments (1) 20 4 - - - - Ending Cash Balance 118,441 35,220 35,420 775 35,620 35,820 36,020 36,220 36,420 Cash Reserves Target - - - - - - - - - 0.00 Explain Si cant Revenue and Expenditure Changes Below: This fund receives transfers from Solid Waste Operations Fund #610 to finance capital asset acquisition and debt service financing costs. Expected rate increase of 9% in summer of 2015. Purchasing one hook /lift grapple track with CNG, three trash trucks with CNG, and one pick -up truck with CNG. 141 City of South Bend, Indiana 2016 Budget Solid Waste Debt Service - 611 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 7t debt service obligations of Solid Waste. 2015 Accomplishments & Outcomes - All lease payments paid on time. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) See fund 610. Good Government (GG) Economic Development (ED) Key Performance Indicators KPI's Measure 2017 City Long Term 2014 2015 2016 Goal Type Goal Actual Estimated Target - See fund 610. Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions - See fund 610 142 City of South Bend, Indiana 2016 Budget Solid Waste Debt Service - 611 Fund Summary - Five -Year Capital Improvement Plan 143 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Hook /Lift Grapple Combo w /CNG Lease - 375,000 - - - - 315,000 Replacing 2000 unit 566 Pick up truck w /CNG Lease - 40,000 - - - - 40,000 Replacing 2004 unit 595 3 Front Load Cmotto w /CNG Lease - 1,125,000 - - - - 1,125,000 Replacing 2003 units 573,575,578 Yard waste totes Lease - 300,000 - - - - 300,000 To provide containers City wide for totes only program Hook /Lift Grapple Combo w /CNG Lease - - 350,000 - - - 350,000 Replacing 2003 unit 580 UTILITY TRAILER Lease - - 12,000 - - - 12,000 Replacing 1987 unit 590 LEACH 25 YD TR PKR w /CNG Lease - - 250,000 - - - 250,000 Replacing 2009 unit 570 LEACH 25 YD TR PKR w /CNG Lease - - - 250,000 - - 250,000 Replacing 2010 unit 569 From Load Cucotto w /CNG Lease - - - 360,000 - - 360,000 Replacing 2011 unit 561 LEACH 25 YD TR PKR w /CNG Lease 360,000 Replacing 2011 unit 564 Project Capital 250,000 250,000 Replacing 2011 unit 584 LEACH 25 YD TR PKR w /CNG Lease - - - - 250,000 - 250,000 Replacing 2011 unit 567 Fro Totals - 1,780,000 612,000 610,000 860,000 - 3,862,000 143 nt Load Curotto w /CNG Lease - - - - 360,000 - 360,000 Replacing 2011 unit 564 Project Capital 143 2015 2015 6/30/15 2015 AMENDED 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET SOLID WASTE DEPR. 67 53 200 611 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 469 149 200 LEVEL TEXT TEXT AMT O1 ESTIMATED INTEREST EARNED ON CASH RESERVES 200 COMMON COUNCIL ORDINANCE 10198 -12, PASSED 10 -29 -12 200 611- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 830,239 789,916 752,811 LEVEL TEXT TEXT AMT O1 TO FUND EXISTING LEASES: SCHEDULE #90 SUN TRUST 32,466 SCHEDULE #100 PNC 377,619 SCHEDULE #113 SUN TRUST 167,201 SCHEDULE #125 OFFICE COMPUTERS 485 SCHEDULE #130 COPIER 1,230 SCHEDULE #136 LAPTOPS 296 SCHEDULE #140 2 TRASH TRUCKS, 2 PICK -UPS 123,648 TBD -2015 APPROVED CAPITAL -NOT YET LEASED 34,760 2016 LEASE REQUESTS 155,893 2016 YARD WAST TOTE LEASE- PURCHASE 31,600 925,198 ------ ** SOLID WASTE DEPR. - - - - -- 830,708 ------ - - - - -- ------ 790,065 - - - - -- 753,011 ------ *** SOLID WASTE DEPR. - - - - -- 830,708 ------ - - - - -- ------ 790,065 - - - - -- 753,011 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 200 67 53 200 752,811 530,000 330,000 925,197 753,011 530,067 330,053 925,397 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 753,011 530,067 330,053 925,397 144 145 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SOLID WASTE DEPR. 611 - 0610 - 415.37 -11 CAPITAL LEASE PRINCIPAL 615,767 667,295 717,335 717,335 531,596 348,690 879,535 LEVEL TEXT TEXT AMT O1 2011 SUN TRUST #90 - TRUCKS 32,196 2012 PNC #100 -NAT GAS TRUCKS,CARTS,RFID READERS 369,125 2013 SUN TRUST #113 - TRUCKS 160,098 2014 #125 - HP LEASE OFFICE COMPUTERS 434 2014 #130 G.E. CAPITAL - COPIER 1,014 2014 #136 HP LAPTOPS FOR MANAGERS 254 2015 #140 2 TRASH TRUCKS, 2 PICK -UPS 114,758 2015 APPROVED LEASES -NOT YET AQUIRED $330,000 EST, 5 YR LEASE, 2016 PRINCIPAL 31,539 HOOK /LIFT GRAPPLE COMBO TRUCK W /CNG- $315,000 5 YR LEASE, 2016 PRINCIPAL 30,105 PICK UP TRUCK WITH CNG- $40,000 5 YR LEASE, 2016 PRINCIPAL 3,823 3 CNG SINGLE ARM AUTO TRASH TRUCKS W /CNG $375K EACH, 5 YR LEASE, 2016 PRINCIPAL 107,518 YARD WASTE TOTES $300K, 5 YR LEASE, 2016 PRIN. 28,671 879,535 611- 0610- 415.37 -12 CAPITAL LEASE INTEREST 33,636 34,828 35,476 35,476 21,883 15,812 45,662 LEVEL TEXT TEXT AMT O1 2011 SUN TRUST LEASE - TRUCKS- SCHEDULE #90 269 2012 PNC LEASE - TRUCKS, TOTES, RFID READERS- #100 8,494 2011 3 TRUCKS -LEASE SCHEDULE #113 7,103 2014 #125 HP OFFICE COMPUTERS 51 2014 #130 GE CAPITAL OFFICE COPIER 216 2014 #136 HP LAPTOPS FOR MANAGERS 42 2015 #140 2 TRASH TRUCKS, 2 PICK -UPS 8,890 2015 APPROVED LEASES, NOT YET AQUIRED $330,000 5 YR LEASE, 2016 INTEREST 3,221 HOOK /LIFT GRAPPLE COMBO TRUCK W /CNG $315,000, 5 YR LEASE, 2016 INTEREST 3,075 PICK UP TRUCK W /CNG- $40,000, 5 YR LEASE 2016 INTEREST 390 3 CNG SINGLE ARM AUTO TRASH TRUCKS -$375K EACH 5 YR LEASE, 2016 INTEREST 10,982 YARD WASTE TOTES $300x, 5 YR LEASE, 2016 INT. 2,929 45,662 ------ * OTHER SERVICES & CHARGES - - - - -- 649,403 ------ - - - - -- ------ 702,123 - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 752,811 752,811 553,479 364,502 925,197 611 - 0610 - 415.43 -09 MATERIAL & EQUIPMENT 62,972 171,182 0 0 276 0 0 145 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET * CAPITAL 62,972 171,182 0 0 276 0 0 ** SOLID WASTE 712,375 873,305 752,811 752,811 553,755 364,502 925,197 * ** SOLID WASTE DEPR. 712,375 873,305 752,811 752,811 553,755 364,502 925,197 146 City of South Bend, Indiana 2016 Budget Project ReLeaf - 655 Fund Summary - Operating and Capital Budget 147 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - ChargesforServices 433,026 436,317 429,000 218,731 433,290 437,623 442,000 446,420 450,885 4,290 1.0% Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 2,914 3,076 2,700 3,580 4,000 4,040 4,081 4,122 4,163 1,300 4b 1 ^ Transfers In Total Revenue 435,940 439,393 431,700 222,311 437,290 441,663 446,081 450,542 455,048 5,590 1.3% EXPENDITURES BY TYPE Personnel Salaries & Wages 38,008 27,054 59,252 1,292 52,500 53,550 54,621 55,714 56,829 (6,752) -11.4% Frin Benefits 3,347 2,367 4,829 173 4,149 4,233 4,318 4,405 4,494 680 -14.1% Total Personnel 41,355 29,421 64,081 1,465 56,649 57,783 58,939 60,119 61,323 7,432 -11.6 Sulpplic. 6,081 7,050 6,000 2,410 3,208 3,273 3,339 3,406 3,590 -5M8% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 12,791 9,910 5,000 - 10,405 10,926 11,473 12,047 12,650 5,405 108.1'70 Interfund Allocations 18,936 23,585 25,058 12,530 29,939 30,538 31,149 31,772 32,407 4,881 19.5% Administration 16,964 17,304 17,650 18,003 18,363 IT - - - - - Payments in lieu of Taxes (PILOT) - - - - - Central Stores - - - - - Print Shop - - - - - GIS - - - - - l.iability Insurance 543 554 565 576 588 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utilities 12,432 12,681 12,934 13,193 13,457 Debt Service: Principal 22,103 67,574 68,587 34,166 69,616 68,859 48,405 - - 1,029 1.5% Interest & Fees 1,135 4,615 3,632 1,943 3,339 1,561 577 - - (293) -8.1% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 250,000 250,000 350,000 - 350,000 353,500 357,035 360,606 364,213 - 0.0% Other Services & Charges 5,367 5,388 6,000 2,272 1 6,000 1 6,120 6,243 6,368 6,496 0.0% Total Services & Charges 310,332 361,072 458,277 50,911 1 469,299 1 471,504 454,882 410,793 415,766 1 11,022 2.494 Capital Total Expenditures by Type 357,768 397,543 528,358 52,376 1 528,358 532,495 517,094 474,251 480,495 0 0.0% Net Surplus / (Deficit) 78,172 41,850 (96,658) 169,935 1 (91,068) (90,832) (71,013) (23,709) (25,447) Beginning Cash Balance 859,452 938,578 980,362 980,362 883,704 792,635 701,803 630,791 607,082 Cash Adjustments 954 (66) - (518) - - - - - Ending Cash Balance 938,578 980,362 883,704 1,149,778 792,635 701,803 630,791 607,082 581,635 Cash Reserves Target 71,554 79,509 105,672 10,475 105,672 106,499 103,419 94,850 96,099 20.00% Explain Significant Revenue and E enditure Changes Below: 147 City of South Bend, Indiana 2016 Budget Project ReLeaf - 655 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose Fund used to account for the fall seasonal leaf pickup collections in the City. Funding provided through a user the releaf program and a transfer is made to MVH fund 202 to cover these costs. fee charged on the monthly water bills. The Street department provides supervision and equipment for 2015 Accomplishments & Outcomes - Conducted Spring and Fall ReLeaf sweeps 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - Conduct Fall & Spring leaf collection activities. Sweep City twice in the Fall and once in the Spring. - Develop fall schedule map early, and aggressively communicate schedule with stakeholders. - Ensure that Fall and Spring sweeps have call -in opportunities for early call -in leaf pick -up. Good Government (GG) Economic Development (ED) Key Performance Indicators KPI's Measure 2017 City Long Term 2014 2015 2016 Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions 148 HISTORICAL TRENDS COMMON COUNCIL ORDINANCE 10197 -12, PASSED 10 -29 -12 INCREASE OF APPROX to PER YEAR OVER THE LAST 5 YRS 433,290 655 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 2,914 3,076 LEVEL TEXT TEXT AMT 01 ESTIMATED INTEREST EARNED ON CASH RESERVES 4,000 4,000 ** PROJECT RELEAF 435,940 439,393 ------ - - - - -- ------ - - - - -- *** PROJECT RELEAF 435,940 439,393 2,700 2,700 2015 2015 2015 6/30/15 2016 280,556 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET PROJECT RELEAF 655- 0000 - 346.01 -10 METERED SALES - RESIDENTIAL 433,026 436,317 429,000 429,000 276,217 218,731 433,290 LEVEL TEXT TEXT AMT 01 RATE $.99 PER MONTH PER HOUSEHOLD, BASED ON 433,290 HISTORICAL TRENDS COMMON COUNCIL ORDINANCE 10197 -12, PASSED 10 -29 -12 INCREASE OF APPROX to PER YEAR OVER THE LAST 5 YRS 433,290 655 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 2,914 3,076 LEVEL TEXT TEXT AMT 01 ESTIMATED INTEREST EARNED ON CASH RESERVES 4,000 4,000 ** PROJECT RELEAF 435,940 439,393 ------ - - - - -- ------ - - - - -- *** PROJECT RELEAF 435,940 439,393 2,700 2,700 4,339 3,580 4,000 431,700 431,700 280,556 222,312 437,290 - - - - - -- ------ 431,700 - - - - -- ------ 431,700 - - - - -- ------ 280,556 - - - - -- ------ 222,312 - - - - -- 437,290 149 ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT RELEAF 655- 0609 - 435.10 -03 SEASONAL & INTERNS LEVEL TEXT 01 20 PART -TIME STAFF - 280 HOURS RETURNING EMPLOYEES @ 9.75/HR NEW EMPLOYEES @ 9.00 /HR 655- 0609 - 435.10 -04 OVERTIME 655 - 0609 - 435.11 -01 FICA - REGULAR LEVEL TEXT 01 ALL WAGES - 52,500.00 X 7.65% 655- 0609 - 435.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 ALL WAGES - 52,500.00 X .25% SEASONAL WORKERS MAY BE ENTITLED TO UIC UNDER CERTAIN CIRCUMSTANCES * PERSONNEL SERVICES 655- 0609 - 435.22 -24 OTHER OPERATING SUPPLIES LEVEL TEXT 01 SHOVELS, SCREENS, RAKES, GLOVES. * SUPPLIES 655 - 0609 - 435.31 -07 MGtMT FEE - WATER WORKS LEVEL TEXT 01 2016 FIXED COST ALLOCATION #10 UTILITY CUSTOMER SERVICE OPERATIONS FEE 655- 0609 - 435.31 -70 ADM FEE ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 150 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 33,676 23,614 46,170 46,170 TEXT AMT 52,500 52,500 4,332 3,440 13,082 13,082 21908 2,070 4,533 4,533 TEXT AMT 4,017 4,017 439 297 296 296 TEXT AMT 132 132 - - - - - -- 41,355 ------ - - - - -- ------ 29,421 - - - - -- ------ 64,081 - - - - -- 64,081 6,081 7,050 6,000 6,000 TEXT AMT 3,145 3,145 - - - - - -- 6,081 ------ - - - - -- ------ 7,050 - - - - -- ------ 6,000 - - - - -- 6,000 12,240 11,520 11,796 11,796 TEXT AMT 12,432 12,432 6,684 11,669 12,784 12,784 TEXT AMT 16,964 150 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,292 1,292 52,500 0 0 99 99 86 74 1,477 1,464 0 0 0 4,017 132 56,649 3,145 0 0 3,145 6,881 5,898 12,432 7,457 6,392 16,964 151 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 280 240 543 0 0 10,405 45,413 34,166 69,616 2,315 1,943 2,604 62,346 48,639 112,564 0 0 350,000 2,784 2,272 6,000 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 16,964 655 - 0609 - 435.34 -02 LIABILITY INSURANCE 12 396 478 478 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 543 LIABILITY INSURANCE 543 655- 0609 - 435.36 -03 AUTOMOTIVE EQUIPMENVT 12,791 9,910 5,000 5,000 LEVEL TEXT TEXT AMT O1 BASED ON 2014 TOTAL - 9,909.00 + 5% 10,405 10,405 655 - 0609 - 435.37 -11 CAPITAL LEASE PRINCIPAL 22,103 67,574 68,587 68,587 LEVEL TEXT TEXT AMT O1 2012 LEAF VACS - DEBT SCHEDULE 100 22,716 2013 LEAF VACS - DEBT SCHEDULE 113 46,900 69,616 655- 0609 - 435.37 -12 CAPITAL LEASE INTEREST 1,135 4,615 3,632 3,632 LEVEL TEXT TEXT AMT O1 2012 LEAF VACS - DEBT SCHEDULE 100 523 2013 LEAF VACS - DEBT SCHEDULE 113 2,081 2,604 * OTHER SERVICES & CHARGES 54,965 105,684 102,277 102,277 655- 0609 - 435.50 -02 INPERFUND TRANSFER 250,000 250,000 350,000 350,000 LEVEL TEXT TEXT AMT O1 TRANSFER TO COVER A PORTION OF MVH COSTS PAID FOR 350,000 SPRING AND FALL PROJECT RELEAF DURING 2015. INCLUDES SUPERVISORY WAGES AND BENEFITS, GASOLINE, DEPRECIATION ON LEAF VACS AND OTHER COSTS. TOTAL ESTIMATED COST - $343,870 INCREASE OF $10,000 FROM 2011 BUDGET INCREASE TRANSFER BY $100,000 IN 2015 TRANSFER TO ACCOUNT #202- 0000 - 392.00 -00 350,000 655- 0609 - 435.63 -70 BAD DEBT EXPENSES 5,367 5,388 6,000 6,000 LEVEL TEXT TEXT AMT 151 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 280 240 543 0 0 10,405 45,413 34,166 69,616 2,315 1,943 2,604 62,346 48,639 112,564 0 0 350,000 2,784 2,272 6,000 152 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 BASED ON TRENDS 6,000 6,000 * OTHER USES 255,367 255,388 356,000 356,000 2,784 2,272 356,000 ** LEAF PICKUP ------ - - - - -- ------ 357,768 - - - - -- ------ 397,543 - - - - -- ------ 528,358 - - - - -- ------ 528,358 - - - - -- ------ 66,607 - - - - -- ------ 52,375 - - - - -- 528,358 *** PROJECT RELEAF ------ - - - - -- ------ 357,768 - - - - -- ------ 397,543 - - - - -- ------ 528,358 - - - - -- ------ 528,358 - - - - -- ------ 66,607 - - - - -- ------ 52,375 - - - - -- 528,358 152 City of South Bend, Indiana 2016 Budget Water Works Operations & Maintenance (O &M) - 620 Fund Summary - Operating and Capital Budget 153 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acm.l Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Graou /Intergovernmental - - - - - - - - - - - Charges for Services 13,803,648 13,251,652 13,471,763 6,094,399 13,008,160 13,032,200 13,032,200 13,032,200 13,032,200 (463,603) -3.4% Iuterfund Allocations 1,178,208 1,133,688 1,166,640 583,320 1,414,956 1,443,255 1,472,120 1,501,563 1,531,594 248,316 21.3% Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 113,874 146,237 122,580 48,553 149,500 94,500 94,500 94,500 94,500 26,920 22.0% Transfers In 13,891 14,611 19,500 19,699 31,500 1 34,000 34,000 34,000 34,000 12,000 61.5% Total Revenue 15,109,621 14,546,188 14,780,483 6,745,971 14,604,116 14,603,955 14,632,820 14,662,263 14,692,294 (176,367) -1.2% EXPENDITURES BY TYPE Personnel Salaries & Wages 2,997,373 3,075,672 3,520,042 1,592,269 3,677,142 3,749,245 3,822,789 3,897,806 3,974,322 157,100 4.5% Fxi eBenefts 1,110,081 1,200,035 1,503,095 677,702 1,763,143 1,799,610 1,835,775 1,872,676 1,910,254 260,048 17.3%. Total Personnel 4,107,454 4,275,707 5,023,137 2,269,971 5,440,285 5,548,855 5,658,564 5,770,482 5,884,576 417,148 8.3% Su lies 965,193 1,293,285 1,531,896 734,361 1,529,482 1,870,866 1,926,992 1,984,802 2,044,346 2,414 -0.2% Services & Charges Professional Services 1,081,316 1,285,043 1,568,721 588,327 1,502,365 1,330,260 1,370,168 1,411,273 1,453,612 (66,356) -4.2% Printing & Advertising 26,448 2,249 5,650 1,161 5,430 5,593 5,761 5,934 6,112 (220) -3.9% Utilities 670,307 649,426 780,600 331,826 706,900 728,412 750,264 772,772 795,955 (73,700) -9.4% Education & Training 20,847 10,061 21,570 7,850 22,905 23,592 24,300 25,029 25,780 1,335 6.2% Travel 2,653 4,421 14,950 4,133 18,250 18,798 19,361 19,942 20,541 3,300 22.1% Repairs & Maintenance 342,699 408,180 539,454 103,341 518,115 533,658 549,668 566,158 583,143 (21,339) -4.0% Interfund Allocations 663,672 609,579 619,440 305,220 3,034,664 3,095,357 3,157,264 3,220,409 3,284,817 472,611 76.3% Administration 472,797 482,253 491,898 501,736 511,771 IT 21,663 22,097 22,538 22,989 23,449 Payments in Lieu of Taxes (PILOT) 1,541,756 1,618,848 1,942,613 971,304 2,039,744 2,080,539 2,122,149 2,164,592 2,207,884 Central Stores 5,340 5,447 5,556 5,667 5,780 Print Shop 5,732 5,847 5,964 6,083 6,205 GIS 22,704 23,158 23,621 24,093 24,575 Liability Insurance 134,489 137,179 139,922 142,721 145,575 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center 332,195 338,839 345,616 352,528 359,579 Utilities - - - - - Debt Service: Principal 2,546 4,595 15,716 4,588 110,179 218,121 222,571 218,965 224,669 94,463 601.1% Interest & Fees 46 1,196 3,620 674 11,008 16,191 11,619 7,457 3,825 7,388 204.1% Grants & Subsidies - - - - - - - - - - - Transfers Out 2,348,462 2,179,809 2,199,327 1,171,878 2,211,247 3,105,688 3,199,305 3,313,750 3,034,624 11,920 0.5% Other Services & Charges 1,600,887 1,417,974 1,577,777 585,648 1,474,270 1,520,043 1,565,644 1,612,614 1,660,992 103,50 -6.6% Total Services & Charges 8,301,639 8,191,381 9,289,438 4,075,950 1 91615,333 1 10,595,713 10,875,925 11,174,303 11,094,070 1 325,895 3.5 Ca ital Total Expenditures by Type 13,374,286 13,760,373 15,844,471 7,080,282 16,585,100 18,015,434 18,461,481 18,929,587 19,022,992 j 740,629 4.7% Net Surplus / (Deficit) 1,735,335 785,815 (1,063,988) (334,311) (1,980,984) (3,411,479) (3,828,661) (4,267,325) (4,330,699) Cash Balance 1,763,223 3,509,756 4,305,541 4,305,541 3,241,553 1,260,570 (2,150,909) (5,979,570) (10,246,894) �13eginning Cash Adjustments 11,197 9,970 - (137,976) - - - - - Ending Cash Balance 3,509,756 4,305,541 3,241,553 3,833,254 1,260,570 (2,150,909) (5,979,570) (10,246,894) (14,577,593) Cash Reserves Target 668,714 688,019 792,224 354,014 829,255 900,772 923,074 946,479 951,150 Explain Significant Revenue and Expenditure, Chan s Below: In 2016, the proposed Charges for Services revenue stream is projected at a decrease based on lower trend levels of consumption use. The four year forecast for these revenues reflect no proposed increase in rates and charges. Interfund allocation revenue is the fixed allocation #10 for the Utility Customer Service Operations Fee. An increase in other income is anticipated due to receipt of scrap metal proceeds that would result from retiring a large group of water meters. The 2016 Transfer In revenue is vestment earnings from several restricted funds . Personnel costs are mostly impacted by additional workforce sharing with Wastewater and the rise in health care costs. Education /Training and Travel budget increase will allow for more raining opportunities across all departments. Increase in debt service is due to the general computer replacement program, the radio based system lease and a 5 year lease purchase for water meters. Monies transferred out in 2016 is for the purpose of meeting debt ev ec obligations and to satisfy the O & M Cash Reserve requirement. A reduction in plumbing contractor expense for the Water Leak Insurance Program is attributing to the decrease in Other Services & Charges expenditures. 153 City of South Bend, Indiana 2016 Budget Water Works Operations & Maintenance (O &M) - 620 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose Fund is used to account for all revenue and operational expense of the water utility. This fund provides the monies for debt service obligations, reserve requirement and revenue funded capital improvements through transfer of monies to other funds within the water utility operations. 2015 Accomplishments & Outcomes - Reduced repair costs related to the Water Leak Insurance Program. - Used KPI to improve field service productivity. - Partnered with Unity Gardens. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - 100% Compliance with Drinking Water Standards - Continue to improve field service efficiency Good Government (GG) - Evaluate utility Rules and Regulations to encourage excellent utility practices Economic Development (ED) Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Drinking Water Compliance 2 Quality 100% 100% 100% 100% - Work Orders Completed on Schedule 2 Output 98% 93% 96% 96% - Telephone Call Response 2 Outcome 90% 90% 96% 90% Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challen es /O ortunities with a focus on solutions - Review of utility account billing practices to identify unnecessary revenue loss 154 City of South Bend, Indiana Water Works Operations & Maintenance (O &M) - 620 Fund Summary - Full -Time Employees 2016 Budget Report ONLY17u11-Ti -por h- 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Director of Utilities - 1.0 0.5 0.5 0.5 0.5 0.5 0.5 Assistant Director of Utilities - 1.0 0.5 0.5 0.5 0.5 0.5 0.5 Interim Director of Water Works 1.0 - - - - - - - Director of Finance 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Distribution 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Treatment 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Wastewater Maintenance - - - 0.1 0.1 0.1 0.1 0.1 Director of SCADA Information Systems 0.5 0.5 0.5 0.5 0.5 Utility Safety Director - - - 0.5 0.3 0.3 0.3 0.3 Chemist (3 @.25 ea) 0.8 0.8 0.8 0.8 0.8 Chemist Lead 0.3 0.3 0.3 0.3 0.3 Manager - Environmental Compliance 0.5 0.5 0.5 0.5 0.5 Manager - Operations 0.1 0.1 0.1 0.1 0.1 Utility Purchasing & Storeroom Manager - - - 0.3 0.2 0.2 0.2 0.2 SCADA Instrument Specialist 0.2 0.2 0.2 0.2 0.2 Distribution System Specialist - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent V 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 System Specialist III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 System Specialist IV 1.0 1.0 0.5 0.5 0.5 0.5 0.5 Utilities System Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Director of Treatment 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Administrative Assistant I 0.1 0.1 0.1 0.1 0.1 Financial Specialist Senior 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist IV 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Financial Specialist III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Water Treatment Operator PF 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Quality Assurance Treatment Tech 1.0 - - - - - - - Water Quality Specialist - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Customer Service Supervisor 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Quality Assurance Distribution Tech 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Distribution Records Drafter 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Engineering Aide IV 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Locator 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Senior GIS Specialist 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Customer Service & Billing Director - - - 1.0 1.0 1.0 1.0 1.0 Water Quality & Laboratory Director - - - 0.5 0.5 0.5 0.5 0.5 Superintendent V - - - 0.1 0.1 0.1 0.1 0.1 Total Non - Bargaining 23.0 26.0 24.0 29.3 29.0 29.0 29.0 29.0 Bargauung Job Leader 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Heavy Equipment Operator II 1.0 2.0 1.0 2.0 2.0 2.0 2.0 2.0 Heavy Equipment Operator I 4.0 3.0 4.0 3.0 3.0 3.0 3.0 3.0 Machinist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operator II 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Operator I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Field Repairman/Inspector III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Field Repairman /Inspector II 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 Field Repairman /Inspector I 4.0 4.0 2.0 2.0 2.0 2.0 2.0 2.0 Group Leader -Meter Reading 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Meter Serviceman IV 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 Maintenance Tech II 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Maintenance Tech I - 1.0 2.0 3.0 3.0 3.0 3.0 3.0 Maintenance Tech- Helper 1.0 - 1.0 - - - - - Auditor I 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Customer Service & Billing 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Data Processor 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Total Bargaining 43.0 44.0 43.0 43.0 43.0 43.0 43.0 43.0 Total Full-Time Employees 66.0 70.0 67.0 1 72.3 72.0 72.0 72.0 72.0 Explain Significant Staffing Changes Below: Proposal includes additional non - bargaining workforce sharing between Wastewater and Water for better effectiveness and efficiency within the organization. Change in the bargaining group includes the elimination of two Field Repairman/Inspector I positions that were open as a result of retiring employees. Two additional Maintenance Tech positions were then added to the Water Treatment Department. Eliminated one Field Repairman /Inspector II position. 155 156 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS GENERAL FUND 620 - 0000 - 346.01 -10 METERED SALES - RESIDENTIAL 5,187,486 4,990,102 5,113,595 5,113,595 3,008,189 2,337,162 4,791,000 LEVEL TEXT TEXT AMT O1 DECLINING REVENUE TREND IN 2015 4,791,000 4,791,000 620 - 0000 - 346.01 -20 METERED SALES- COMMERCIAL 1,518,411 1,470,351 1,528,850 1,528,850 876,536 695,128 1,427,000 LEVEL TEXT TEXT AMT O1 DECLINING REVENUE TREND IN 2015 1,427,000 1,427,000 620- 0000 - 346.01 -30 METERED SALES- INDUSTRIAL 318,555 335,475 315,500 315,500 185,669 152,295 302,000 LEVEL TEXT TEXT AMT O1 DECLINING REVENUE TREND IN 2015 302,000 302,000 620- 0000 - 346.01 -40 METERED SALES -MULTI FAMLY 730,439 743,198 712,590 712,590 461,743 367,184 729,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 729,000 729,000 620 - 0000 - 346.01 -50 BULK SALES - OLIVE ST. 1,955 3,386 4,000 4,000 1,566 1,189 3,500 620- 0000 - 346.01 -60 METERED SALES - INSTITUTION 89,000 86,230 91,500 91,500 50,305 39,625 79,000 LEVEL TEXT TEXT AMT O1 DECLINING REVENUE TREND IN 2015 79,000 79,000 620- 0000 - 346.02 -10 PUBLIC FIRE PROTECTION 1,530,275 1,540,443 1,515,425 1,515,425 958,575 767,533 1,535,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 1,535,000 1,535,000 620 - 0000 - 346.02 -20 PRIVATE FIRE PROTECTION 266,205 271,516 261,785 261,785 169,586 139,154 278,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 278,000 278,000 620 - 0000 - 346.03 -00 SALES- PUBLIC AUTHORITIES 327,497 313,835 333,200 333,200 164,729 136,177 289,000 LEVEL TEXT TEXT AMT O1 DECLINING REVENUE TREND 289,000 156 157 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 289,000 620 - 0000 - 346 .04 -00 METERED SALES - IRRIGATION 1,014,350 800,570 902,000 902,000 311,174 199,257 902,000 LEVEL TEXT TEXT AMT O1 NO CHANCE IN REVENUE ASSUMPTION 902,000 902,000 620 - 0000 - 346.06 -10 PENALTIES (FORFEIT DISC.) 127,947 116,459 116,000 116,000 65,209 51,218 105,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 105,000 105,000 620- 0000 - 346.06 -20 OTHER wATER/MISC SERVICE 452,208 383,992 372,000 372,000 262,755 195,677 411,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 411,000 VARIOUS CHARGE TYPES :RECONNECT,DISCONNECT,TAPS,ETC 411,000 620- 0000 - 346.06 -22 BACKFL PREVENTION INSP. 111,450 111,275 115,000 115,000 74,250 60,875 119,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 119,000 119,000 620- 0000 - 346.06 -32 MGMT FEE - WASTE WATER 1,029,948 993,120 1,022,364 1,022,364 596,379 511,182 1,261,956 LEVEL TEXT TEXT AMT O1 UTILITY CUSTOMER SERVICE CHARGE 1,261,956 ALLOCATION NO. 10 1,261,956 620- 0000 - 346.06 -33 MGMT FEE - SOLID WASTE 136,020 129,048 132,480 132,480 77,280 66,240 140,568 LEVEL TEXT TEXT AMT O1 UTILITY CUSTOMER SERVICE CHARGE 140,568 ALLOCATION NO. 10 140,568 620 - 0000 - 346.06 -34 MGMT FEE - PROJECT RELEAF 12,240 11,520 11,796 11,796 6,881 5,898 12,432 LEVEL TEXT TEXT AMT O1 UTILITY CUSTOMER SERVICE CHARGE 12,432 ALLOCATION NO. 10 12,432 157 ACCOUNT NUMBER ACCOUNT DESCRIPTION 620 - 0000 - 346.06 -40 RENTS FROM WATER PROPERTY LEVEL TEXT 01 CELL ANTENNA WATER TOWER LEASE "ANTENNAS ATOP THE IRELAND RD TANK" 620 - 0000 - 346.06 -52 REVENUE FROM CUT OFF FEES LEVEL TEXT 01 MISC. DEMOLITION FEES SALES ASSUMPTION IS PROJECTED TO BE MINIMAL 620- 0000 - 346.06 -54 MISC. WATER REVENUES LEVEL TEXT 01 MISCELLANEOUS SALES TYPES: RUST AWAY PRODUCT &MISC OTHER 620- 0000 - 360.00 -00 MISCELLANEOUS REVENUE LEVEL TEXT 01 ANTICIPATE MINIMAL REVENUES 620- 0000 - 360.02 -00 SALE OF SCRAP METAL LEVEL TEXT 01 PROCEEDS FROM SCRAP METAL RECYCLING "ANTICIPATE REPLACE= OF RAYMAR METERS AND APPROX 20 LARGE METERS" 620- 0000 - 360.51 -00 INSURANCE REIMBURSEMENT LEVEL TEXT 01 MISC REIMBURSEMENTS COLLECTED BY LEGAL DEPT 620 - 0000 - 360.90 -00 SETTLEMENT FEES 620- 0000 - 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT 01 BASED ON 2015 REVENUE TREND 158 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 18,171 16,198 16,198 16,198 TEXT AMT 16,200 16,200 8,325 14,925 17,100 17,100 TEXT AMT 5,000 5,000 145 0 1,000 1,000 TEXT AMT 500 500 9,266 8,534 9,580 9,580 TEXT AMT 2,500 2,500 43,770 70,457 30,000 30,000 TEXT AMT 70,500 70,500 0 2,202 0 0 TEXT AMT 2,500 2,500 0 1,241 0 0 6,453 8,523 9,000 29,000 TEXT AMT 26,000 26,000 158 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 10,799 8,099 16,200 1,200 975 5,000 0 0 500 925 925 2,500 2,700 2,700 70,500 0 0 2,500 0 0 1,500 18,702 16,302 26,000 159 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 620 - 0000 - 380.10 -60 WATER - MAIN EXTENSIONS 7,576 2,754 3,000 3,000 792 679 3,000 LEVEL TEXT TEXT AMT O1 WATER MAIN EXTENSION ASSESSMENT FEE 3,000 3,000 620- 0000 - 380.10 -86 ENERGY REBATES 0 4,367 0 0 0 0 0 620 - 0000 - 380.10 -99 MISC. REIMBURSEMENTS 26,644 5,952 20,000 20,000 4,292 1,042 6,000 LEVEL TEXT TEXT AMT O1 ADJUST BUDGET FOR MINIMAL ANTICIPATED REVENUE 6,000 6,000 620- 0000 - 391.01 -00 SALE OF FIXED ASSETS 3,520 13,984 10,000 10,000 0 0 15,000 LEVEL TEXT TEXT AMT O1 ANTICIPATE SALE OF VEHICLES & LARGE EQUIP 15,000 15,000 620- 0000 - 391.02 -21 HYDRANT DAMAGE REIMS. 16,645 28,223 20,000 20,000 30,100 26,905 22,500 LEVEL TEXT TEXT AMT O1 BASED ON A TWO YEAR AVERAGE 22,500 22,500 620 - 0000 - 391.02 -22 VEHICLE DAMAGE REIMB. 0 0 1,000 1,000 0 0 0 620- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 13,891 14,611 19,500 19,500 22,848 19,699 31,500 LEVEL TEXT TEXT AMT O1 INTEREST EARNINGS FROM FUND 624 8,400 INTEREST EARNINGS FROM FUND 625 3,600 INTEREST EARNINGS FROM FUND 626 9,500 INTEREST EARNINGS FROM FUND 629 10,000 31,500 ------ ** WATERWORKS GFNF.RAI, FUND - - - - -- 13,008,392 ------ - - - - -- 12,492,491 ------ - - - - -- 12,704,463 ------ - - - - -- 12,724,463 ------ - - - - -- 7,363,184 ------ - - - - -- 5,803,120 ------ - - - - -- 12,588,156 159 ACCOUNT NUMBER ACCOUNT DESCRIPTION 620 - 0630 - 344.07 -30 WATER LEAK INSURANCE LEVEL TEXT 01 WATER LEAK SERVICE PROG $2.00 MO.ELAT RATE APPROX. CUSTOMER COUNT 40,415 40,415 X $2.00 X 12 MONTHS = $969,960 ** WASTEWATER DEPARTMENT 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 956,921 964,764 960,000 960,000 TEXT AMT 476,037 969,960 969,960 599,634 476,037 969,960 956,921 964,764 960,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 960,000 599,634 476,037 969,960 960,000 599,634 476,037 969,960 160 161 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 620 - 0660 - 346.01 -10 METERED SALES- RESIDENTLAL 521,690 478,027 502,000 502,000 258,554 213,973 464,000 LEVEL TEXT TEXT AMT O1 DECLINE IN 2015 REVENUE TREND 464,000 464,000 620- 0660 - 346.01 -20 METERED SALES - COMMERCIAL 209,020 207,904 205,500 205,500 108,576 88,073 183,000 LEVEL TEXT TEXT AMT O1 DECLINE IN 2015 REVENUE TREND 183,000 183,000 620 - 0660 - 346.01 -40 METERED SALES -MULTI FAMLY 87,612 99,885 81,520 81,520 55,022 46,725 87,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 87,000 87,000 620 - 0660 - 346.02 -10 PUBLIC FIRE PROTECTION 150,265 154,296 150,000 150,000 89,148 76,345 153,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 153,000 153,000 620- 0660 - 346.02 -20 PRIVATE FIRE PROTECTION 14,292 16,331 14,000 14,000 9,806 8,386 17,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 TREND 17,000 17,000 620 - 0660 - 346.04 -00 METERED SALES - IRRIGATION 155,004 126,129 136,000 136,000 31,318 31,204 136,000 LEVEL TEXT TEXT AMT O1 ASSUMPTION BASED ON 0% CHANGE 136,000 136,000 620 - 0660 - 346.06 -10 PENALTIES (FORFEIT DISC.) 6,425 6,361 7,000 7,000 2,674 2,108 6,000 LEVEL TEXT TEXT AMT O1 DECLINE IN 2015 REVENUE TREND 6,000 6,000 ** CLAY WATER 1,144,308 1,088,933 1,096,020 1,096,020 555,098 466,814 1,046,000 * ** WATERWORKS GENERAL FUND 15,109,621 14,546,188 14,760,483 14,780,483 8,517,916 6,745,972 14,604,116 161 162 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS GENERAL FUND 620 - 0630 - 711.61 -02 PLUMBING CONTRACTORS 1,048,270 1,007,888 1,105,000 1,105,000 448,243 353,065 1,000,000 LEVEL TEXT TEXT AMT O1 WATER LEAK PROGRAM PLUMBING CONTRACTOR EXPENSE 1,000,000 1,000,000 * OTHER USES ------ - - - - -- 1,048,270 ------ - - - - -- ------ 1,007,888 - - - - -- 1,105,000 ------ - - - - -- ------ 1,105,000 - - - - -- ------ 448,243 - - - - -- 353,065 ------ - - - - -- 1,000,000 620 - 0630 - 751.74 -01 BAD DEBT EXPENSE 6,599 6,219 10,000 10,000 3,135 2,578 10,000 LEVEL TEXT TEXT AMT O1 UNCOLLECTABLE ACCOUNTS RECEIVABLE 10,000 10,000 * 6,599 6,219 10,000 10,000 3,135 2,578 10,000 ** WASTEWATER DEPARTMENT ------ - - - - -- 1,054,869 ------ - - - - -- ------ 1,014,107 - - - - -- 1,115,000 ------ - - - - -- ------ 1,115,000 - - - - -- ------ 451,378 - - - - -- 355,643 ------ - - - - -- 1,010,000 162 163 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 620 - 0640 - 601.22 -01 GENERATOR FUEL 7,947 1,385 5,520 5,520 LEVEL TEXT TEXT AMT O1 GENERATOR FUEL (1600 GAL X $3.20 /GAL) 5,120 5,120 620- 0640- 601.22 -06 COMPUTER SUPPLIES 0 17,855 6,250 21,250 LEVEL TEXT TEXT AMT O1 MISC SUPPLIES 500 500 620 - 0640 - 601.23 -01 BUILDING MATERIALS 1,270 1,274 1,575 1,575 LEVEL TEXT TEXT AMT O1 BUILDING MAINTENANCE MATERIALS 5,000 5,000 620 - 0640 - 601.23 -10 REPAIR PARTS 12,047 9,140 10,466 10,466 LEVEL TEXT TEXT AMT O1 WELL PARTS ( 30 WELLS X $1000 EA ) 30,000 MISC PARTS 10,675 40,675 620 - 0640 - 601.23 -20 SMALL TOOLS & EQUIPMENT 1,971 856 2,250 3,195 LEVEL TEXT TEXT AMT O1 REDIRECTED & COMBINED BUDGET WITH ACCT 603.23.20 620- 0640 - 601.23 -21 C.S. -SMALL TOOLS & EQUIP 158 113 325 325 620 - 0640 - 601.23 -62 MATERIALS & SUPPLIES 2,074 2,723 3,000 3,000 620 - 0640- 601.24 -05 OTHER OPERATING SUPPLIES 1,102 1,371 2,750 3,708 620- 0640- 601.24 -51 NON- CAPITAL OFFICE EQUIP. 1,888 ------ - - - - -- 0 ------ - - - - -- ------ 500 - - - - -- ------ 500 - - - - -- * SUPPLIES 28,457 34,717 32,636 49,539 620 - 0640 - 601.35 -01 ELECTRIC 604,122 592,287 690,000 690,000 LEVEL TEXT TEXT AMT O1 ELECTRICITY FOR ALL DISTRIBUTION SITES 625,000 625,000 620- 0640 - 601.35 -02 HEATING FUEL (GAS) 522 659 800 800 LEVEL TEXT TEXT AMT O1 REDIRECTED & COMBINED BUDGET WITH ACCT 603.35.02 620 - 0640 - 601.37 -04 UNIFORM RENTAL 4,484 4,548 5,500 5,500 LEVEL TEXT TEXT AMT 163 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 3,319 1,177 5,120 18,930 8,577 500 579 579 5,000 1,535 1,535 40,675 2,223 2,171 0 0 0 500 1,144 1,072 3,060 1,099 1,099 3,800 0 0 1,000 - - - - - -- ------ 28,829 - - - - -- ------ 16,210 - - - - -- 59,655 348,752 294,800 625,000 312 312 0 2,907 2,496 0 164 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 REDIRECTED & COMBINED BUDGET WITH ACCT 603.37.04 * OTHER SERVICES & CHARGES ------ - - - - -- 609,128 ------ - - - - -- ------ 597,494 - - - - -- ------ 696,300 - - - - -- ------ 696,300 - - - - -- ------ 351,971 - - - - -- ------ 297,608 - - - - -- 625,000 620 - 0640- 602.31 -06 OTHER PROFESSIONAL SERV. 55,545 44,742 80,500 126,191 29,397 25,078 110,000 LEVEL TEXT TEXT AMT O1 ELECTRICAL TECHNICIAN 12,000 PLC TECHNICIAN 12,000 NORTH STATION WELL #1 EVALUATION 10,000 WELL CLEANING (2) 50,000 GROUND WATER SAMPLING 10,000 MISC SERVICES 16,000 110,000 620 - 0640 - 602.31 -35 CONTRACTUAL SERV. OTHER 26,050 24,122 35,700 40,365 13,356 10,714 35,960 LEVEL TEXT TEXT AMT O1 OFFICE CLEANING 9,000 CATHODIC MONITORING 1,500 PREVENTATIVE MAINT 13,460 (HVAC @ 4 LOCATIONS) GENERATOR PM 6,500 MISC SERVICES 5,500 35,960 620- 0640- 602.36 -01 BUILDING REPAIRS 8,373 3,612 12,500 19,639 16,546 7,139 0 LEVEL TEXT TEXT ANT O1 REDIRECTED & COINED BUDGET WITH ACCT 604.36.01 620 - 0640 - 602.36 -02 OFFICE EQUP /MAINT CONTACT 891 246 500 500 240 204 550 LEVEL TEXT TEXT AMT O1 COPIER AGREE - COPIES 550 550 620 - 0640- 602.36 -05 REPAIR & MAINT- EQUIPMENT 22,932 76,228 73,500 163,500 7,473 7,473 96,000 LEVEL TEXT TEXT AMT O1 SERVICE WORK ON PUMPS /MOTOR & EQUIPMENT 96,000 96,000 620- 0640- 602.37 -11 CAPITAL LEASE PRINCIPAL 586 1,133 1,490 1,490 1,165 1,007 940 LEVEL TEXT TEXT ANT O1 COPIER LEASE #134 940 940 164 ACCOUNT NUMBER ACCOUNT DESCRIPTION 620 - 0640 - 602.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 COPIER LEASE #134 * OTHER SERVICES & CHARGES 620 - 0640 - 603.21 -02 PRINT SHOP LEVEL TEXT 01 MATERIALS 620 - 0640 - 603.21 -03 C.S.- OFFICE SUPPLIES 620- 0640- 603.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT 01 MISC SUPPLIES & UNANTICIPATED PC PURCHASES 620- 0640- 603.22 -07 LANDSCAPING MATERIAL LEVEL TEXT 01 MISC MATERIALS 620 - 0640- 603.22 -15 OTHER - CLEANING SUPPLIES 620- 0640- 603.22 -20 C.S. - MEDICAL /SAFETY LEVEL TEXT 01 VESTS, GLOVES, GOGGLES 10 EMPLOYEES X $150 EA 620 - 0640- 603.22 -21 C.S. - CLEANING SUPPLIES LEVEL TEXT 01 CLEANING SUPPLIES FOR ALL SITES 620- 0640- 603.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT 01 SAFETY SUPPLIES SELF CONTAINED BREATHING APPARATUS (2) B KITS (2) 165 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 245 215 147 68,422 51,828 243,597 0 0 56 172 132 510 487 487 6,000 296 296 3,050 0 0 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 11 289 300 300 TEXT AMT 147 147 - - - - - -- 114,388 ------ - - - - -- ------ 150,372 - - - - -- ------ 204,490 - - - - -- 351,985 412 33 55 55 TEXT AMT 56 56 221 299 510 510 534 389 918 918 TEXT AMT 6,000 6,000 2,897 792 3,050 3,050 TEXT AMT 3,050 3,050 0 43 100 100 586 700 750 750 TEXT AMT 1,500 1,500 468 386 1,000 1,000 TEXT AMT 1,020 1,020 3,886 2,815 13,750 13,750 TEXT AMT 17,000 165 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 245 215 147 68,422 51,828 243,597 0 0 56 172 132 510 487 487 6,000 296 296 3,050 0 0 0 668 506 1,500 992 794 1,020 11,653 11,653 17,000 166 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 54,655 50,560 150,000 9,436 8,732 0 2015 2015 11,000 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 17,000 620 - 0640 - 603.22 -25 CHEMICALS 142,814 138,200 190,550 200,556 LEVEL TEXT TEXT AMT O1 CHLORINE,PUREX SALT,HYDROFLUORISILICIC ACID, 150,000 POLYPHOSPHATE 150,000 620 - 0640 - 603.23 -10 REPAIR PARTS 19,194 20,271 14,000 14,443 LEVEL TEXT TEXT AMT O1 REDIRECTED & COMBINED BUDGET WITH ACCT 604.23.10 620- 0640- 603.23 -20 SMALL TOOLS & EQUIPMENT 0 15,732 3,000 3,000 620- 0640- 603.23 -62 MATERIAL & SUPPLIES 4,421 2,146 6,550 6,550 LEVEL TEXT TEXT AMT O1 MISC SUPPLIES 6,550 LAB MATERIALS CHEMICALS, MATERIALS,SUPPLIES 25,500 UNANTICIPATED LAB EQUIP REPLACEMENT 7,000 REAGENT WATER ION EXCHANGE TANKS 3,500 ICP GASES 6,670 49,220 620 - 0640 - 603.24 -05 OTHER OPERATING SUPPLIES 10,776 11,067 12,650 12,903 LEVEL TEXT TEXT AMT O1 MISC HARDWARE SUPPLIES, BATTERIES, ETC. 13,200 13,200 * SUPPLIES 186,209 192,873 246,883 257,585 620- 0640- 603.31 -35 OTHER 3,145 1,672 5,200 5,200 LEVEL TEXT TEXT AMT O1 WATER QUALITY TECHNICAL SERVICES 50,000 FIRE ALARM MONITOR/TEST 2,500 FIRE EXTINQUISHER & SPRINKLER SYST INSPECT 2,000 ICP CONTRACT 9,700 CRANE INSPECTION 560 MISC SERVICES 1,000 65,760 620- 0640- 603.31 -37 COMPUTER RELATED SERVICES 0 0 0 0 LEVEL TEXT TEXT AMT 166 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 54,655 50,560 150,000 9,436 8,732 0 2,804 2,804 11,000 2,321 1,921 49,220 5,011 4,965 13,200 88,495 82,849 252,556 0 0 65,760 0 0 11,200 167 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 ANNUAL TECH CONNECT SOFTWARE SUPPORT -SCADA 9,200 ANNUAL WATER CAD SOFTWARE SUPPORT 2,000 11,200 620 - 0640 - 603.31 -51 LABORATORY WATER TESTING 120,988 124,383 146,846 147,645 14,959 11,369 40,000 LEVEL TEXT TEXT AMT O1 OUTSIDE TESTING 38,000 CONTRACT LAB ANALYSIS 2,000 40,000 620- 0640- 603.32 -04 TELEPHONE & TELEGRAPH 42,970 36,502 40,050 40,050 22,439 19,248 40,000 LEVEL TEXT TEXT AMT O1 INTERNET SERVICE / SCADA - 17 SITES 40,000 40,000 620 - 0640 - 603.35 -02 HEATING FUEL (GAS) 39,639 31,467 50,000 50,000 22,230 21,436 50,000 LEVEL TEXT TEXT AMT O1 NATURAL GAS HEAT FOR ALL DISTRIBUTION SITES 50,000 50,000 620 - 0640- 603.36 -03 REPAIR & MAINT- EQUIPMENT 562 4,124 4,600 4,600 546 546 9,400 LEVEL TEXT TEXT AMT O1 MISC SERVICE WORK 9,400 9,400 620- 0640- 603.36 -04 COMPUTER EQUIP REPAIRS 0 0 9,000 9,000 0 0 0 620 - 0640- 603.36 -05 OTHER EQUIPMENT REPAIRS 4,423 1,296 4,600 4,600 1,479 1,479 10,000 LEVEL TEXT TEXT AMT O1 MISC EQUIP WORK 10,000 10,000 620 - 0640- 603.37 -04 UNIFORM RENTAL 2,438 2,449 2,975 2,975 1,553 1,332 8,475 LEVEL TEXT TEXT AMT O1 UNIFORM /MAT RENTALS- NORTH STATION FACILITY 8,475 "INCLUDES PREVIOUS BUDGET REPORTED IN ACCT # 620.0640.601.37.04" 8,475 620 - 0640 - 603.39 -70 EDUCATION & TRAINING 2,257 2,145 3,840 3,840 2,864 344 4,500 LEVEL TEXT TEXT AMT O1 SCADA CONFERENCE 400 167 ACCOUNT NUMBER ACCOUNT DESCRIPTION AWWA STATE CONFERENCE AWWA DISTRICT SPRING & FALL CONFERENCES AWNA NATIONAL CONFERENCE VARIOUS MISC SEMINARS CERTIFICATIONS $30 /EA CERTIFICATION TUITION & TEXTBOOKS * OTHER SERVICES & CHARGES 620- 0640- 604.23 -10 REPAIR PARTS LEVEL TEXT 01 WATER TREATMENT MAINTENANCE REPAIR PARTS * SUPPLIES 620 - 0640 - 604.31 -06 OTHER PROFESSIONAL SERV 620- 0640 - 604.31 -35 CONTRACTUAL SERV. - OTHER 620- 0640- 604.36 -01 BUILDINGS LEVEL TEXT 01 MISC BUILDING SERVICE REPAIRS " INCLUDES BUDGET PREVIOUSLY REPORTED IN ACCT# 620.0640.602.36.01 620 - 0640 - 604.36 -05 OTHER EQUIPMENT REPAIRS LEVEL TEXT 01 MISC EQUIP. REPAIR WORK 620 - 0640 - 604.37 -02 EQUIPMENT RENTAL LEVEL TEXT 01 MISC RENTALS * OTHER SERVICES & CHARGES 620- 0640 - 605.21 -02 PRINT SHOP LEVEL TEXT 168 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 66,070 55,752 239,335 33,668 27,209 250,000 33,668 27,209 250,000 0 0 0 291 291 0 0 0 21,000 9,423 9,423 15,000 1,400 1,400 1,500 11,114 11,114 37,500 50 50 600 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 250 120 750 1,240 60 1,680 4,500 216,422 204,038 267,111 267,910 16,404 20,304 44,900 48,937 TEXT AMT 250,000 250,000 - - - - - -- 16,404 ------ - - - - -- ------ 20,304 - - - - -- ------ 44,900 - - - - -- 48,937 14,637 538 550 550 1,099 1,137 2,000 2,000 1,660 2,799 6,000 5,600 TEXT AMT 21,000 21,000 4,328 10,090 13,000 13,000 TEXT AMT 15,000 15,000 0 0 1,000 1,400 TEXT AMT 1,500 1,500 21,724 14,564 22,550 22,550 549 155 600 600 TEXT AMT 168 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 66,070 55,752 239,335 33,668 27,209 250,000 33,668 27,209 250,000 0 0 0 291 291 0 0 0 21,000 9,423 9,423 15,000 1,400 1,400 1,500 11,114 11,114 37,500 50 50 600 ACCOUNT NUMBER ACCOUNT DESCRIPTION O1 MATERIALS 620- 0640 - 605.21 -03 C.S.- OFFICE SUPPLIES 620 - 0640- 605.21 -04 OTHER - OFFICE SUPPLIES 620 - 0640- 605.22 -06 COMPUTER SUPPLIES LEVEL TEXT O1 MISC SUPPLIES PRINTER FOR BACKFLOW DEPT 620 - 0640 - 605.22 -07 LANDSCAPING MATERIAL LEVEL TEXT O1 MISC FLOWERS AND LAWN SUPPLIES 620 - 0640- 605.22 -20 C.S.- MEDICAL /SAFETY 620- 0640- 605.22 -21 HOUSEHOLD,LAUNDRY,CLEAN LEVEL TEXT O1 CLEANING RAGS, ETC. 620 - 0640 - 605.23 -01 BUILDING MATERIAL LEVEL TEXT O1 GENERAL MAINTENANCE SUPPLIES 620 - 0640- 605.23 -20 SMALL TOOLS & EQUIPMENT LEVEL TEXT O1 METER TESTING BENCH MISC TOOLS /EQUIP 620 - 0640- 605.23 -21 C.S. -SMALL TOOLS & EQUIP 620 - 0640- 605.23 -62 MATERIALS & SUPPLIES LEVEL TEXT O1 METER SUPPLIES 620- 0640- 605.24 -05 OTHER OPERATING SUPPLIES LEVEL TEXT 169 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 600 600 837 614 750 750 296 296 750 1,463 1,353 1,675 1,675 406 243 1,675 1,330 6,957 4,000 3,300 166 0 5,000 TEXT AMT 4,600 400 5,000 558 1,204 775 775 0 0 1,000 TEXT AMT 1,000 1,000 3,087 1,513 3,700 3,700 1,596 1,354 3,775 1,553 1,001 1,300 1,300 506 506 1,350 TEXT AMT 1,350 1,350 8,937 166 2,500 3,004 504 504 3,065 TEXT AMT 3,065 3,065 68 0 750 750 48 0 15,750 TEXT AMT 15,000 750 15,750 203 410 1,250 1,250 0 0 1,250 74,034 372,967 375,000 375,000 295,442 295,442 150,000 TEXT AMT 150,000 150,000 1,390 2,372 3,500 3,500 1,203 1,175 3,500 TEXT AMT 169 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 HARUTARE SUPPLIES, ETC. BACKFLOW TEST KIT (1) 620 - 0640 - 605.24 -51 NON- CAPITAL OFFICE EQUIP. * SUPPLIES 620 - 0640 - 605.31 -06 OTHER PROFESSIONAL SERV. LEVEL TEXT 01 LARGE WATER METER TESTING MISC LEAK CORRELATION LAWN CARE SERVICE 620- 0640 - 605.31 -35 CONTRACTUAL SERVICE-OTHER LEVEL TEXT 01 FIRE PROTECTION PM HVAC PEST CONTROL OFFICE CLEP.NING MISC SERVICES 620- 0640 - 605.31 -37 COMPUTER RELATED SERVICES LEVEL TEXT 01 METER READING SOFTWARE /HARDWARE MAINT /SUPPORT BACKFLOW SOFTWARE TECHNICAL SUPPORT READCENTER ANALYTICS SOFTWARE MAINT /SUPPORT 620- 0640- 605.33 -01 OUTSIDE PRINTING SERVICES LEVEL TEXT 01 BACKFLOW PROGRAM FORMS 620 - 0640- 605.35 -01 ELECTRIC LEVEL TEXT 01 ELECTRICITY FOR OLIVE PUMPING STATION "ADMIN BLDG & GARAGES 620 - 0640 - 605.35 -02 HEATING FUEL (GAS) 170 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,194 1,194 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 2,300 1,200 3,500 1,216 0 500 1,200 95,225 388,712 396,300 396,804 138,911 84,892 150,000 150,000 TEXT AMT 70,000 5,000 1,000 76,000 18,586 18,146 21,100 21,100 TEXT AMT 750 6,200 750 12,400 1,000 21,100 0 0 0 0 TEXT AMT 7,700 650 2,500 10,850 444 960 1,000 1,000 TEXT AMT 750 750 13,473 12,171 19,400 19,400 TEXT AMT 16,000 16,000 7,602 9,182 13,750 13,750 170 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,194 1,194 1,000 301,411 300,763 188,715 20,184 11,261 76,000 10,835 9,905 21,100 630 0 10,850 0 0 750 7,702 6,649 16,000 5,868 5,716 9,650 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 NATURAL GAS HEATING FOR OLIVE PUMPING STATION " ADMIN BLDG & GARAGES " 620- 0640- 605.36 -01 BUILDING REPAIRS LEVEL TEXT 01 REPLACE LIGHT FIXTURES & ADD MO'T'ION DETECTORS FIRE PROTECTION ALARM SYSTEM MISC UPGRADES /REPAIRS 620- 0640- 605.36 -08 CONSTRUCTION EQUIP REPAIR LEVEL TEXT 01 MISC SERVICE REPAIRS 620 - 0640 - 605.37 -04 UNIFORM RENTAL LEVEL TEXT 01 UNIFORM & MAT RENTAL - OLIVE STREET FACILITY 620- 0640 - 605.39 -70 EDUCATION & TRAINING LEVEL TEXT 01 AWWA STATE CONFERENCE AWWA DISTRICT SPRING & FALL CONFERENCE AWWA NATIONAL CONFERENCE CERTIFICATION TUITION & TEXTBOOKS CERTIFICATIONS $30 /EA MISC SEMINARS * OTHER SERVICES & CHARGES 620- 0640 - 606.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT 01 41,789 GALLONS X $3.20 /GAL 620 - 0640 - 606.23 -10 REPAIR PARTS LEVEL TEXT 171 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 638 106 638 48,500 106 2,500 6,230 5,342 11,000 1,391 30 2,500 53,584 39,645 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET TEXT AMT 9,650 9f650 894 3,064 6,000 6,000 TEXT AMT 15,000 10,000 23,500 48,500 2,803 267 2,500 2,500 TEXT AMT 2,500 2,500 9,107 10,695 11,000 11,000 TEXT AMT 11,000 11,000 1,150 210 2,040 2,040 TEXT AMT 125 240 750 840 120 425 2,500 192,970 139,587 226,790 226,790 134,705 130,459 130,000 130,000 TEXT AMT 133,725 133,725 106,537 106,031 115,000 115,000 TEXT AMT 171 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 638 106 638 48,500 106 2,500 6,230 5,342 11,000 1,391 30 2,500 53,584 39,645 198,850 48,023 42,262 133,725 75,560 67,270 119,500 172 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 CENTRAL SERVICES REPAIR COST 117,500 MISC OTHER REPAIR PARTS 2,000 119,500 620 - 0640 - 606.23 -20 SMALL TOOLS & EQUIPMENT 19,989 14,489 15,000 15,012 11,274 9,255 24,000 LEVEL TEXT TEXT AMT O1 HANDHELD SAWS (4) 8,000 MISC TOOL /EQUIP 16,000 24,000 620- 0640- 606.23 -30 CONCRETE & ASPHALT 38,861 128,796 95,000 102,032 61,815 38,760 100,000 LEVEL TEXT TEXT AMT O1 CRUSHED CONCRETE,COLD PATCH,OTHER MATERIALS 100,000 100,000 620 - 0640- 606.23 -62 MATERIALS & SUPPLIES 290,162 250,504 345,000 356,774 154,997 131,002 352,000 LEVEL TEXT TEXT AMT O1 FIRE HYDRANTS 120,000 STOP BOXES 25,000 WATER MAIN MATERIAL (UNANTICIPATED) 50,000 FITTINGS,ETC 50,000 TAP & VALVE MATERIAL 50,000 4 " -12" VALVES (6) 30,000 LARGE VALVE (1) 15,000 4" TWO WAY HYDRANT (6) 12,000 352,000 620 - 0640 - 606.24 -05 OTHER OPERATING SUPPLIES 7,323 9,550 10,000 10,000 7,018 5,947 10,225 LEVEL TEXT TEXT AMT O1 HARDWARE SUPPLIES & INDUSTRIAL GASES 10,225 10,225 * SUPPLIES 597,577 639,829 710,000 728,818 358,687 294,496 739,450 620 - 0640 - 606.31 -37 COMPUTER RELATED SERVICES 0 0 0 0 0 0 10,000 LEVEL TEXT TEXT AMT O1 IBM MAXIMO ADDITIONAL LICENSES 10,000 10,000 620- 0640- 606.31 -51 CONTRACTUAL SERVICE -OTHER 101,759 139,711 160,000 145,000 40,598 33,438 150,000 LEVEL TEXT TEXT AMT 172 173 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 8,123 7,227 12,000 554 487 1,140 47,041 41,416 85,000 2,337 312 5,500 22,925 15,750 100,000 5,626 5,370 80,000 901 771 9,345 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET O1 STREET CUT REPAIRS 100,000 LINE STOP SERVICES 40,000 MISC SERVICES 10,000 150,000 620 - 0640 - 606.36 -01 BUILDING REPAIRS 11,853 4,547 12,000 12,000 LEVEL TEXT TEXT AMT O1 MISC. REPAIR WORK 12,000 12,000 620- 0640- 606.36 -02 OFFICE EQUIPMENT REPAIRS 1,833 765 1,140 1,140 LEVEL TEXT TEXT AMT O1 COPIER MAINT. 1,140 1,140 620 - 0640 - 606.36 -03 AUTOMOTIVE EQUIP REPAIRS 72,929 75,150 85,000 85,000 LEVEL TEXT TEXT AMT O1 CENTRAL SERVICE REPAIR COST 85,000 85,000 620 - 0640 - 606.36 -08 CONSTRUCTION EQUIP REPAIR 3,357 2,158 5,500 5,500 LEVEL TEXT TEXT AMT O1 SMALL CONSTRUCTION EQUIPMENT REPAIRS 5,500 5,500 620- 0640 - 606.36 -50 STOP BOX REPAIRS 94,725 84,477 100,000 100,000 LEVEL TEXT TEXT AMT O1 STOP BOX REPAIRS PERFORMED BY PLUMBING CONTRACTORS 100,000 100,000 620- 0640 - 606.36 -61 WATER SYSTEM REPAIRS 75,548 109,908 80,000 80,000 LEVEL TEXT TEXT AMT O1 MISC REPAIRS TO THE WATER SYSTEM 80,000 80,000 620 - 0640 - 606.37 -11 CAPITAL LEASE PRINCIPAL 586 1,150 9,296 9,296 LEVEL TEXT TEXT AMT O1 COPIER LEASE #120 945 AVL RADIO BASED SYSTEM LEASE #140 8,400 9,345 173 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 8,123 7,227 12,000 554 487 1,140 47,041 41,416 85,000 2,337 312 5,500 22,925 15,750 100,000 5,626 5,370 80,000 901 771 9,345 ACCOUNT NUMBER ACCOUNT DESCRIPTION 620 - 0640 - 606.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 COPIER LEASE #120 AVL RADIO BASED SYSTEM LEASE #140 620 - 0640 - 606.39 -70 EDUCATION & TRAINING LEVEL TEXT 01 AWWA STATE CONFERENCE AWWA NATIONAL CONFERENCE AWWA DISTRICT SPRING & FALL CONFERENCE CERTIFICATION TUITION & TEXTBOOKS CERTIFICATIONS $30 /EA MISCELLANEOUS SEMINARS * OTHER SERVICES & CHARGES 620 - 0640- 657.21 -02 PRINT SHOP LEVEL TEXT 01 MATERIALS 620- 0640- 657.21 -03 C.S. - OFFICE SUPPLIES 620 - 0640- 657.21 -04 OTHER - OFFICE SUPPLIES 620- 0640- 657.22 -06 COMPUTER SUPPLIES LEVEL TEXT 01 MISC SUPPLIES & PRINTERS 620- 0640- 657.22 -21 OTHER - MEDICAL /SAFETY 620 - 0640- 657.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT 01 MISC 620- 0640- 657.23 -01 BUILDING MATERIALS LEVEL TEXT 01 GENERAL MAINTENANCE MATERIALS 174 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 180 156 796 130 128,415 471 100 3,650 105,027 405 431 375 2,640 2,281 0 0 240 240 0 0 457,431 1,200 1,300 10,000 5,000 600 350 123 123 1,500 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 11 297 2,705 2,705 TEXT AMT 145 651 796 1,580 300 3,240 3,240 TEXT AMT 250 750 240 840 30 1,540 3,650 364,181 418,463 458,881 443,881 369 495 1,200 1,200 TEXT AMT 1,200 1,200 1,111 583 1,300 1,300 7,623 5,365 10,000 10,000 0 0 9,500 9,500 TEXT AMT 5,000 5,000 503 175 600 600 0 33 350 350 TEXT AMT 350 350 1,420 54 950 1,079 TEXT AMT 1,500 1,500 174 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 180 156 796 130 128,415 471 100 3,650 105,027 405 431 375 2,640 2,281 0 0 240 240 0 0 457,431 1,200 1,300 10,000 5,000 600 350 123 123 1,500 175 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 620 - 0640 - 657.24 -05 OTHER OPERATING SUPPLIES 428 673 3,825 3,825 426 426 2,500 LEVEL TEXT TEXT AMT 01 MISC SUPPLIES 2,500 2,500 620- 0640- 657.24 -51 NON- CAPITAL OFFICE EQUIP. 10,879 973 7,000 9,481 4,068 4,068 10,000 LEVEL TEXT TEXT AMT 01 MISC OFFICE EQUIP REPLACEMENT 10,000 10,000 * ------ SUPPLIES - - - - -- 22,333 ------ - - - - -- ------ 8,351 - - - - -- ------ 34,725 - - - - -- ------ 37,335 - - - - -- ------ 8,399 - - - - -- ------ 7,918 - - - - -- 32,450 620 - 0640 - 657.31 -06 OTHER PROFESSIONAL SERV. 50 1,377 2,500 2,500 250 250 2,500 LEVEL TEXT TEXT AMT 01 MISC SERV.'S, NOTARY FEES 2,500 2,500 620- 0640 - 657.31 -35 CONTRACTUAL SERVICE-OTHER 510,659 807,111 783,463 783,463 541,360 442,312 543,845 LEVEL TEXT TEXT AMT 01 OFFICE CLEANING 13,800 RETAIL LOCEBOX ITEM FEE(MAIL PYMT PROCESSING SERV) 36,500 3RD PARTY PAYMENT PROCESSING FEE 1,050 BANK ACH FEES 800 CREDIT CARD FEES 201,350 PEST CONTROL SERVICE 715 BUILDING SECURITY ALARM 2,230 BUILDING HVAC MP= 2,025 FIRE ALARM MONITORING /TEST & WET SPRINKLER TEST 3,975 AR 0RED TRANSPORT 5,900 CUSTOMER BILL PRODUCTION/MAILING 275,500 543,845 620- 0640 - 657.31 -37 COMPUTER RELATED SERVICES 6,150 2,500 5,800 9,800 6,500 4,000 5,800 LEVEL TEXT TEXT AMT 01 WORKSRIGHT ADDRESS SOFTWARE 2,600 SUNGARD MODIFICATIONS /FIXES 3,200 5,800 620 - 0640 - 657.31 -39 COLLECTION AGENCY FEES 19,544 10,694 25,000 25,000 10,977 9,807 25,000 LEVEL TEXT TEXT AMT 01 COLLECTION AGENCY FEES 25,000 175 ACCOUNT NUMBER ACCOUNT DESCRIPTION 620 - 0640 - 657.31 -75 311 CALL CENTER ALLOC LEVEL TEXT 01 FIXED ALLOCATION #9 620 - 0640- 657.32 -02 POSTAGE LEVEL TEXT 01 VARIOUS MAILING 620- 0640- 657.33 -01 OUTSIDE PRINTING 620 - 0640 - 657.33 -02 PUBLICATION LEGAL NOTICE LEVEL TEXT 01 LEGAL NOTICES 620- 0640- 657.35 -01 ELECTRIC LEVEL TEXT 01 ELECTRICITY FOR CUSTOMER SERVICE BLDG 620- 0640- 657.35 -02 HEATING GAS (FUEL) LEVEL TEXT 01 NATURAL GAS HEAT - CUSTOMER SERV BLDG 620 - 0640- 657.36 -01 BUILDING REPAIRS LEVEL TEXT 01 BUILDING MAINTENANCE REPAIRS 620 - 0640 - 657.36 -02 OFFICE EQUIPMENT LEVEL TEXT 01 INTERACTIVE VOICE RESPONSE (SUPPORT & MAINT) COPIER MAINT MISC EQUIP REPAIRS 620 - 0640 - 657.37 -04 UNIFORM RENTAL 176 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 25,000 0 0 0 0 0 0 332,195 TEXT AMT 332,195 332,195 114,680 3,241 7,000 7,000 1,604 1,307 6,000 TEXT AMT 6,000 6,000 25,446 0 0 0 0 0 0 70 0 650 650 0 0 650 TEXT AMT 650 650 3,201 1,838 4,350 4,350 1,841 1,593 3,900 TEXT AMT 3,900 3,900 1,748 1,822 2,300 2,300 1,359 1,320 2,350 TEXT AMT 2,350 2,350 1,648 4,778 6,600 6,600 0 0 6,750 TEXT AMT 6,750 6,750 23,119 20,533 21,500 21,500 493 390 22,000 TEXT AMT 20,250 1,250 500 22,000 2,851 1,916 3,000 3,000 1,155 981 2,550 176 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT O1 RENTALS 620 - 0640 - 657.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT O1 COPIER LEASE #119 620- 0640- 657.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT O1 COPIER LEASE #119 620 - 0640 - 657.39 -70 EDUCATION & TRAINING LEVEL TEXT O1 CUST SERV CONFERENCE AWWA STATE CONFERENCE SUNGARD MIDWEST CONFERENCE GENERAL TRAINING SESSIONS 620- 0640- 657.39 -99 MILEAGE REIMS * OTHER SERVICES & CHARGES 620 - 0640 - 657.63 -70 BAD DEBT EXPENSES LEVEL TEXT O1 UNCOLLECTABLE ACCOUNTS RECEIVABLE 620 - 0640- 657.63 -71 CASHIER OVER /SHORT LEVEL TEXT O1 CASH SHORTAGE OR OVERAGE * OTHER USES 620- 0640- 658.10 -01 SALARIES - REGULAR LEVEL TEXT 177 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 590 515 134 118 945 145 300 300 2,225 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- 566,563 462,892 956,855 51,335 40,617 97,000 3 1- 125 51,338 40,616 97,125 862,447 658,039 1,627,793 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET TEXT AMT 2,550 2,550 687 1,186 1,495 1,495 TEXT AMT 945 945 12 332 295 295 TEXT AMT 145 145 8,834 249 2,325 2,625 TEXT AMT 900 125 200 1,000 2,225 6,396 0 0 0 --- - - - - -- 725,095 ------ - - - - -- ------ 857,577 - - - - -- 866,278 ------ - - - - -- 870,578 81,136 81,561 97,000 97,000 TEXT AMT 97,000 97,000 214 0 125 125 TEXT AMT 125 125 81,350 81,561 97,125 97,125 1,120,059 1,165,946 1,417,827 1,417,827 TEXT AMT 177 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 590 515 134 118 945 145 300 300 2,225 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- 566,563 462,892 956,855 51,335 40,617 97,000 3 1- 125 51,338 40,616 97,125 862,447 658,039 1,627,793 178 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 DIRECTOR OF UTILITIES - 0.50 45,900 ASSISTANT DIRECTOR OF UTILITIES - 0.50 40,750 DIRECTOR OF FINANCE - 1 63,969 DIRECTOR OF DISTRIBUTION - 1 63,238 DIRECTOR OF TREATMENT - 1 59,496 SYSTEM SPECIALIST III - 1 58,144 DISTRIBUTION SYSTEM SPECIALIST- 1 66,000 DIRECTOR OF WASTEWATER MAINTENANCE - 0.10 6,482 DIRECTOR OF SCADA INFORMATION SYSTEMS - 0.50 37,454 SYSTEM SPECIALIST IV- SCADA - 0.50 32,477 UTILITY SAFETY DIRECTOR - .50 26,750 CHEMIST - 3 X 0.25 36,432 CHEMIST LEAD - 0.25 12,918 MANAGER - ENVIRONMENTAL COMPLIANCE - 0.50 33,818 MANAGER - OPERATIONS - 0.10 6,728 UTILITY PURCHASING & STOREROOM MANAGER - 0.25 12,750 SCADA INSTRUMENT SPECIALIST - 0.15 8,219 ADMINISTRATIVE ASSISTANCT - 0.10 3,895 SUPERINTENDENT V - 0.10 5,533 SUPERINTENDENT V - 2 @ $55,330 110,660 UTILITIES SYSTEM SPECIALIST - 1 54,148 ASSISTANT DIRECTOR OF TREAT= - 1 50,123 FINANCIAL SPECIALIST SENIOR - 1 53,106 FINANCIAL SPECIALIST IV - 3 @ $46,436 139,307 FINANCIAL SPECIALIST III - 1 41,933 WATER TREATMENT OPERATOR PF - 2 @ $44,523 89,046 WATER QUALITY SPECIALIST - 1 56,315 CUSTOMER SERVICE SUPERVISOR - 2 @ $44,523 89,046 QUALITY ASSURANCE DISTRIBUTION TECH - 1 40,976 DISTRIBUTION RECORDS DRAFTER - 1 40,611 ENGINEERING AIDE IV - 1 40,611 LOCATOR - 0.50 20,685 CUSTOMER SERVICE & BILLING OFFICE DIRECTOR - 1 66,000 SENIOR GIS SPECIALIST - 0.50 24,555 EXECUTIVE ASSISTANT & DIR OF SPECIAL PROJ - 0.25 13,016 PUBLIC WORKS DIRECTOR - 0.20 22,975 DEPUTY PUBLIC WORKS DIRECTOR - 0.20 18,727 WATER QUALITY & LABORATORY DIRECTOR - 0.50 35,000 1,627,793 620 - 0640 - 658.10 -02 SALARIES - HOURLY 1,590,729 1,581,838 1,744,898 1,744,898 1,030,057 787,737 1,675,553 LEVEL TEXT TEXT AMT O1 * ** CONSTRUCTION /MAINT DEPT * ** JOB LEADER 4 X $19.84 X 2080 HRS 165,069 HEAVY EQUIP OPER II 2 X $19.54 X 2080 HRS 81,286 MACHINIST 1 X $19.12 X 2080 HRS 39,770 HEAVY EQUIP OPER I 3 X $18.85 X 2080 HRS 117,624 178 620- 0640- 658.10 -05 TEMPORARY SERVICES LEVEL TEXT 175,500 54,657 87,809 25,000 TEXT AMT 25,000 23,057 19,889 25,000 179 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET OPERATOR II 3 X $17.49 X 2080 HRS 109,138 OPERATOR I 1 X $16.89 X 2080 HRS 35,131 * ** METER SERVICE DEPT * ** JOB LEADER -METER ROOM 1 X $19.84 X 2080 HRS 41,267 FIELD REP /INSPECTOR III 1 X $19.36 X 2080 HRS 40,269 FIELD REP /INSPECTOR II 1 X $19.12 X 2080 HRS 39,770 GROUP LEADER -METER READING 1 X $19.06 X 2080 HRS 39,645 FIELD REP /INSPECTOR 2 2 X $18.87 X 2080 HRS 78,499 METER SERVICEMAN IV 7 X $17.84 X 2080 HRS 259,750 * ** DISTRIBUTION MAINT * ** MAINTENANCE TECH II 3 X $18.64 X 2080 HRS 116,314 MAINTENANCE TECH I 3 X $17.54 X 2080 HRS 109,450 * ** CUSTOMER SERVICE & BILLING * ** AUDITOR I 2 X $17.30 X 2080 HRS 71,968 CUSTOMER SERV & BILLING 5 X $16.27 X 2080 HRS 169,208 DATA PROCESSOR 3 X $17.97 X 2080 HRS 112,133 WT3 CERTIFICATION 4 X $1.00 X 2080 HRS 8,320 BACKFLCW CERTIFICATION 7 X .75 X 2080 HRS 10,920 DSL CERTIFICATION 8 X $.75 X 2080 HRS 12,480 CERTIFICATION OVERTIME $1.50 /HR X 2280 HRS 3,420 CERTIFICATION DOUBLETIME $2.00 /HR X 1090 HR 3,200 CERTIFICATION STANDBY $1.00 /HR X 4138 HRS 4,138 CERTIFICATION CALL BACK $1.50 /HR X 400 HRS 600 NIGHT PREMIUM $ .35 /HR X 2080 HRS (3) 2,184 OUT OF GRADE PAY $2.00 /HR X 2000 HRS 4,000 1,675,553 620- 0640- 658.10 -03 SEASONAL & INTERNS 14,818 9,085 37,000 37,000 8,162 2,860 37,000 LEVEL TEXT TEXT AMT O1 4 X 800 HRS X $11.50 HR 37,000 37,000 620 - 0640 - 658.10 -04 EXTRA AND OVERTIME 162,096 162,359 183,808 183,808 96,554 73,184 175,500 LEVEL TEXT TEXT AMT O1 CONST /MAINT GRP -REG OVERTIME $29 X 2500 EST HRS 72,500 METER GRP -REG OVERTIME $27 X 1200 EST HRS 32,400 WATER TREATMENT GRP -REG OVERTIME $27 X 800 EST HRS 21,600 CUSTOMER SERVICE GRP -REG OVERTIME $24 X 200 EST HR 4,800 CONST /MAINP GRP- DOUBLE TIME $38 X 500 EST HRS 19,000 METER GRP- DOUBLE TINE $36 X 100 EST HRS 3,600 WATER TREATMENT GRP- DOUBLE TIME $36 X 600 EST HRS 21,600 620- 0640- 658.10 -05 TEMPORARY SERVICES LEVEL TEXT 175,500 54,657 87,809 25,000 TEXT AMT 25,000 23,057 19,889 25,000 179 180 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 01 TEMPORARY CLERICAL POSITION - CUSTOMER SERVICE 25,000 & TEMPORARY OUTSIDE AGENCY PLACEMENT 25,000 620 - 0640 - 658.10 -09 PERMANENT PART -TIME 5,119 20,064 37,270 37,270 18,665 13,981 36,296 LEVEL TEXT TEXT AMT 01 CLERICAL 1 X $9.90 X 1040 HRS 10,296 OFFICE SECURITY 2 X $13,000 ANNUAL 26,000 36,296 620- 0640 - 658.10 -10 HIRING BONUS 600 0 0 0 0 0 0 620 - 0640- 658.10 -13 SUPPLEMENTAL PAY 49,295 48,571 64,239 64,239 42,360 30,529 90,000 LEVEL TEXT TEXT AMT 01 STAND BY PAY CONST /MAINP GRP - $20 X 1500 EST HRS 30,000 METER GRP - $20 X 1500 EST HRS 30,000 TREATMENT GRP - $20 X 1500 EST HRS 30,000 90,000 620- 0640- 658.10 -14 PRODUCTIVITY BONUS 0 0 10,000 10,000 6,050 6,050 10,000 LEVEL TEXT TEXT AMT 01 TEAMSTER PRODUCTIVITY BONUS 10,000 10,000 620- 0640- 658.11 -01 FICA - REGULAR 218,441 223,693 267,371 267,371 152,473 116,093 288,112 LEVEL TEXT TEXT AMT 01 $3,766,176 X 7.65% 288,112 288,112 620 - 0640 - 658.11 -04 PERF - REGULAR 291,589 331,265 383,127 383,127 227,519 173,543 412,026 LEVEL TEXT TEXT AMT 01 $3,678,804 X 11.20% 412,026 412,026 620 - 0640 - 658.11 -07 UNEMPLOYMENT COMP 23,685 8,120 17,104 17,104 4,989 4,276 9,197 LEVEL TEXT TEXT AMT 01 $3,678,804 X .250 9,197 9,197 620- 0640 - 658.11 -08 GROUP INSURANCE - HEALTH 554,403 608,430 804,574 804,574 463,620 371,402 1,006,848 LEVEL TEXT TEXT AMT 180 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 HEALTH 63.55 EMPLOYEES X $14,400 YR 5.45 EMPLOYEE SALARY ALLOCATION X $14,400 YR REBATE 4 EMPLOYEES X $1,560 YR LONG TERM DISABILITY 67.55 EMPLOYEES X $96 YR 5.45 EMPLOYEE SALARY ALLOCATION X $96 YR 620 - 0640 - 658.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 67.55 EMPLOYEES X $120 YR 5.45 EMPLOYEE SALARY ALLOCATION X $120 YR 620 - 0640 - 658.11 -10 CLOTHING ALLOWANCE LEVEL TEXT 01 METER WORK GROUP ALLOWANCE CONSTRUCTION/MAINTENANCE WORK GROUP WATER TREATMENT WORK GROUP CUST SERVICE WORK GROUP 620- 0640- 658.11 -12 AUTO ALLOWANCE LEVEL TEXT 01 PW ALLOCATION MILEAGE REIMBURSEMENT -ASST DIR OF UTILITIES MILEAGE REII BURSEMENT -MISC 620- 0640 - 658.11 -22 PARKING ALLOWANCE LEVEL TEXT 01 CUSTOMER SERVICE & MAIN STREET OFFICE PERSONNEL 620- 0640- 658.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 PW ALLOCATION WATER'S PHONE ALLOWANCE 620 - 0640- 658.11 -99 OTHER FRINGE BENEFITS 181 2015 2015 2015 6/30/15 2016 013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED CTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 915,120 78,480 6,240 6,485 523 1,006,848 8,111 7,896 8,400 8,400 4,834 3,878 8,760 TEXT AMT 8,106 654 8,760 7,057 11,083 10,500 10,500 5,470 4,670 15,100 TEXT AMT 4,880 8,490 1,550 180 15,100 900 3,300 3,535 3,535 2,275 1,855 2,500 TEXT AMT 1,680 600 220 2,500 0 0 0 0 0 0 12,000 TEXT AMT 12,000 12,000 3,095 3,248 3,484 3,484 2,347 1,985 4,600 TEXT AMT 594 4,006 4,600 2,800 3,000 5,000 5,000 2,519 0 4,000 181 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 TEAMSTER DEFERRED COMPENSATION PROGRAM * PERSONNEL SERVICES 620 - 0640 - 658.21 -02 PRINT SHOP LEVEL TEXT 01 MISC SUPPLIES "PRINT SHOP ALLOCATION WAS PREVIOUSLY INCLUDE IN THIS LINE ITEM" 620- 0640 - 658.21 -03 C.S - OFFICE SUPPLIES 620 - 0640 - 658.21 -04 OTHER - OFFICE SUPPLIES 620 - 0640 - 658.22 -06 COMPUTER SUPPLIES LEVEL TEXT 01 MISC SUPPLIES 620- 0640- 658.22 -21 C.S. - CLEANING SUPPLIES 620 - 0640 - 658.24 -05 OTHER OPERATING SUPPLIES LEVEL TEXT 01 MISC SUPPLIES 620 - 0640 - 658.24 -51 NON- CAPITAL OFFICE EQUIP. LEVEL TEXT 01 REPLACE CHAIRS (5) * SUPPLIES 620- 0640 - 658.31 -01 LEGAL SERVICES LEVEL TEXT 01 GENERAL RELATED SERVICES 620 - 0640 - 658.31 -02 ENGINEERING LEVEL TEXT 182 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET TEXT AMT 4,000 4,000 4,107,454 4,275,707 5,023,137 5,023,137 2,953,398 2,269,971 5,440,285 5,560 6,345 7,072 7,072 3,972 3,412 350 TEXT AMT 350 D 350 784 1,168 1,175 1,175 468 352 1,175 2,984 895 2,625 2,981 1,463 1,150 2,981 0 56 500 500 0 0 500 TEXT AMT 500 500 0 0 50 50 0 0 50 0 35 100 100 0 0 100 TEXT AMT 100 100 9,660 0 1,000 1,000 0 0 1,500 TEXT AMT 1,500 1,500 18,988 8,499 12,522 12,878 5,903 4,913 6,656 14,339 1,307 5,000 6,000 963 963 10,000 TEXT AMT 10,000 10,000 16,570 0 10,000 5,000 0 0 25,000 TEXT AMT 182 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 GENERAL RELATED SERVICES 620- 0640 - 658.31 -04 ACCOUNTING LEVEL TEXT 01 GENERAL RELATED SERVICES 620 - 0640- 658.31 -06 OTHER PROFESSIONAL SERV. LEVEL TEXT 01 EVALUATION STUDIES POINT OF ENTRY ASSET ANALYSIS COST OF SERVICE RATE STUDY 620 - 0640 - 658.31 -35 CONTRACTUAL SERVICE -OTHER LEVEL TEXT 01 OUTLSIDE ANSWERING SERVICE UTILITY LOCATE FEES GEOLOGICAL SURVEY - DEPT OF THE INTERIOR OFFICE SECURITY ALARM SERVICE -MAIN ST MISC SERVICES 620- 0640- 658.31 -70 ADM FEE ALLOCATION LEVEL TEXT 01 FIXED ALLOCATION #1 620 - 0640 - 658.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT 01 FIXED ALLOCATION #4 620 - 0640- 658.31 -72 GIS ALLOCATION LEVEL TEXT 01 FIXED ALLOCATION #6 620- 0640 - 658.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT 183 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 10,000 26,517 21,835 325,000 9,113 7,104 24,350 235,905 202,204 472,797 3,178 2,724 5,340 12,613 10,811 22,704 0 0 5,732 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 25,000 25,000 0 0 0 8,750 TEXT AMT 10,000 10,000 11,498 2,744 25,000 64,957 TEXT AMT 125,000 100,000 100,000 325,000 21,786 19,967 25,200 25,200 TEXT AMT 7,150 11,000 2,750 950 2,500 24,350 346,140 395,078 404,409 404,409 TEXT AMT 472,797 472,797 3,600 4,500 5,449 5,449 TEXT AMT 5,340 5,340 34,980 20,593 21,623 21,623 TEXT AMT 22,704 22,704 0 0 0 0 TEXT AMT 183 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 10,000 26,517 21,835 325,000 9,113 7,104 24,350 235,905 202,204 472,797 3,178 2,724 5,340 12,613 10,811 22,704 0 0 5,732 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 FIXED ALLOCATION #5 620- 0640- 658.32 -02 POSTAGE 620 - 0640- 658.32 -04 TELEPHONE & TELEGRAPH LEVEL TEXT 01 CELLULAR SERVICE MISC WATER'S PORTION OF THE CITY TELEPHONE COST 620 - 0640 - 658.32 -21 TRAVEL - MILEAGE LEVEL TEXT 01 ADM STATE CONFERENCE MISC SEMINARS & GENERAL TRAINING SUNGARD MIDWEST REGIONAL SCADA CONFERENCE 620- 0640 - 658.32 -22 TRAVEL - AIRFARE LEVEL TEXT 01 AWWA NATIONAL CONFERENCE CUSTOMER SERVICE CONFERENCE SUNGARD NATIONAL PW ADMIN ALIOC % MISC 620 - 0640 - 658.32 -23 TRAVEL - HOTEL LEVEL TEXT 01 AWWA NATIONAL CONFERENCE CUSTOMER SERVICE CONFERENCE SUNGARD NATIONAL SUNGARD MIDWEST REGIONAL MISC SEMINARS AWWA STATE CONFERENCE PW ADMIN ALLOC o SCADA CONFERENCE 620 - 0640 - 658.32 -24 TRAVEL - MEALS LEVEL TEXT 01 AWWA STATE CONFERENCE 184 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 35 35 400 15,277 13,149 29,500 0 0 1,000 1,093 1,093 5,500 2,156 2,208 8,500 414 414 2,500 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 5,732 5,732 209 207 400 400 24,143 23,586 25,513 25,513 TEXT AMT 15,000 500 14,000 29,500 0 0 900 900 TEXT AMT 300 200 300 200 1,000 704 1,571 4,500 4,500 TEXT AMT 2,700 900 900 600 400 5,500 1,435 2,106 7,400 7,400 TEXT AMT 1,500 750 1,100 2,500 500 1,400 100 650 8,500 399 271 1,500 1,500 TEXT AMT 800 184 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 35 35 400 15,277 13,149 29,500 0 0 1,000 1,093 1,093 5,500 2,156 2,208 8,500 414 414 2,500 ACCOUNT NUMBER ACCOUNT DESCRIPTION SUNGARD NATIONAL SUNDARD MIDWEST REGIONAL GENERAL TRAINING SESSIONS AWWA NATIONAL CONFERENCE SCADA CONFERENCE CUSTOMER SERVICE CONFERENCE 620 - 0640 - 658.32 -25 TRAVEL - OTHER LEVEL TEXT O1 AWWA STATE CONFERENCE SUNGARD NATIONAL AWWA NATIONAL CONFERENCE SUNGARD MIDWEST REGIONAL GENERAL TRAINING SESSIONS CUSTOMER SERVICE CONFERENCE 620- 0640- 658.33 -02 PUBLICATION LEGAL NOTICE LEVEL TEXT O1 ADVERTISEMENT PUBLICATIONS 620 - 0640 - 658.33 -03 PROMDTIONAL LEVEL TEXT O1 MISC ITEMS (PENCILS, CUPS, ETC) 620 - 0640- 658.34 -02 LIABILITY INSURANCE LEVEL TEXT O1 FIXED ALLOCATION #7 620- 0640- 658.36 -02 OFFICE EQUIP LEVEL TEXT O1 PLOTTER DINT $1500 & COPIER MAINT $1200 620 - 0640- 658.36 -04 COMPUTER EQUIP REPAIRS LEVEL TEXT O1 FIXED ALLOCATION #2 185 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 418 418 750 1,292 1,161 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 12,149 200 21,663 500 200 400 200 200 2,500 115 473 650 650 TEXT AMT 200 100 100 150 100 100 750 488 1,289 1,500 1,500 TEXT AMT 1,530 1,530 0 0 2,500 2,500 TEXT AMT 2,500 2,500 220,296 170,652 158,132 158,132 TEXT AMT 134,489 134,489 801 1,895 2,775 2,775 TEXT AMT 2,775 2,775 58,656 18,756 20,827 20,827 TEXT AMT 21,663 21,663 185 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 418 418 750 1,292 1,161 1,530 0 0 2,500 92,246 79,068 134,489 1,376 1,286 2,775 12,149 10,413 21,663 186 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 620 - 0640 - 658.36 -06 RADIO EQUIPMENT 10,020 2,243 5,000 5,000 LEVEL TEXT TEXT AMT O1 0 620 - 0640 - 658.37 -06 BUILDING RENTAL 51,644 51,963 53,000 53,000 LEVEL TEXT TEXT AMT O1 MAIN STREET OFFICE SPACE RENTAL 53,000 53,000 620- 0640- 658.37 -11 CAPITAL LEASE PRINCIPAL 687 1,126 2,035 2,035 LEVEL TEXT TEXT AMT O1 COPIER LEASE #118 1,126 HP LEASE #125 1,450 HP LEASE #126 760 HP LEASE #129 305 HP LEASE #138 2,730 HP LEASE PROPOSED 2016 6,078 "ALL WATER WORKS HP LEASES ARE NOW BUDGETED FOR IN THIS LINE ITEM ACCOUNT" WATER METER LEASE PURCHASE -1 INSTAT.r=/5YR LEASE 85,000 97,449 620 - 0640 - 658.37 -12 CAPITAL LEASE INTEREST 12 278 320 320 LEVEL TEXT TEXT AMT O1 COPIER LEASE #118 170 HP LEASE #125 170 HP LEASE #126 95 HP LEASE #129 35 HP LEASE #138 500 HP LEASE PROPOSED 2016 450 "ALL WATER WORKS HP LEASES ARE NOW BUDGETED FOR IN THIS LINE ITEM ACCOUNT" WATER METER LEASE PURCHASE -1 INSTATa=/5YR LEASE 8,500 9,920 620 - 0640 - 658.39 -10 SUBSCRIPTIONS 0 0 500 500 620- 0640 - 658.39 -11 DUES 6,301 6,420 6,525 6,525 LEVEL TEXT TEXT AMT O1 AWWA 5,700 IN RURAL WATER ASSOCIATION 300 CHAMBER OF COMIERCE 750 IN GEOGRAPHIC INFORMATION 105 6,855 186 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 4,272 4,095 0 34,947 30,579 53,000 1,046 213 0 6,286 895 97,449 185 9,920 0 0 6,286 6,855 187 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 620 - 0640 - 658.39 -70 EDUCATION & TRAINING 725 737 3,300 3,300 820 790 3,175 LEVEL TEXT TEXT AMT 01 AWWA STATE CONFERENCE 250 AWWA NATIONAL CONFERENCE 450 SUNGARD NATIONAL CONFERENCE 450 SUNGARD MIDWEST CONFERENCE 400 GENERAL TRAINING SESSIONS 1,505 AWWA DISTRICT SPRING & FALL CONFERENCES 120 3,175 * OTHER SERVICES & CHARGES ------ - - - - -- 825,548 ------ - - - - -- ------ 727,762 - - - - -- 793,958 ------ - - - - -- 838,665 ------ - - - - -- 462,329 ------ - - - - -- 397,716 ------ - - - - -- 1,282,429 620 - 0640 - 658.50 -01 STATE BOARD OF ACCOUNTS 5,735 3,148 5,700 5,700 0 0 5,700 LEVEL TEXT TEXT AMT 01 AUDIT FEES 5,700 5,700 620- 0640- 658.50 -02 INTERFUND TRANSFER 2,348,462 2,179,809 2,199,327 2,199,327 1,512,428 1,171,878 2,211,247 LEVEL TEXT TEXT AMT 01 TRANSFER TO DEBT SERVICE FUND 625 2,046,081 TRANSFER TO 0&M DEBT RESERVE FUND 629 165,166 2,211,247 620 - 0640 - 658.60 -02 STATE GROSS INCOME TAX 157,000 145,800 165,000 165,000 77,250 77,250 165,000 LEVEL TEXT TEXT AMT 01 INCOME TAX RATE OF 1.4% ON TAXABLE SALE RECEIPTS 165,000 "UTILITY RECEIPTS TAX" 165,000 620- 0640- 658.60 -03 PILOT TRANSFER OUT 1,541,756 1,618,848 1,942,613 1,942,613 1,133,188 971,304 2,039,744 LEVEL TEXT TEXT AMT 01 FIXED ALLOCATION #3 2,039,744 2,039,744 620 - 0640- 658.60 -09 OTHER TAXES & LICENSES 5 5 14 14 5 5 20 620- 0640- 658 .63 -75 MISCELLANEOUS EXPENSES 40,091 37,656 42,000 42,000 37,286 37,286 42,000 LEVEL TEXT TEXT AMT 01 IDEM - PUBLIC WATER SYSTEM FEE 39,000 MISC 3,000 42,000 187 188 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET ------ - - - - -- * OTHER USES 4,093,049 ------ - - - - -- 3,985,266 ------ - - - - -- 4,354,654 ------ - - - - -- 4,354,654 ------ - - - - -- 2,760,157 ------ - - - - -- 2,257,723 ------ - - - - -- 4,463,711 ------ - - - - -- ** WATER WORKS 12,316,502 ------ - - - - -- 12,745,676 ------ - - - - -- 14,489,240 ------ - - - - -- 14,725,471 ------ - - - - -- 8,298,753 ------ - - - - -- 6,724,251 ------ - - - - -- 15,571,600 188 189 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 620 - 0660 - 657.63 -70 BAD DEBT EXPENSES 2,915 590 4,000 4,000 493 379 3,500 LEVEL TEXT TEXT AMT O1 UNCOLLECTABLE ACCOUNTS RECEIVABLE 3,500 3,500 * OTHER USES ------ - - - - -- 2,915 ------ - - - - -- 590 ------ - - - - -- 4,000 ------ - - - - -- 4,000 ------ - - - - -- 493 ------ - - - - -- 379 ------ - - - - -- 3,500 ** CLAY 4NATER ------ - - - - -- 2,915 ------ - - - - -- 590 ------ - - - - -- 4,000 ------ - - - - -- 4,000 ------ - - - - -- 493 ------ - - - - -- 379 ------ - - - - -- 3,500 *** WATERWORKS GENERAI, FUND ------ - - - - -- 13,374,286 ------ - - - - -- 13,760,373 ------ - - - - -- 15,608,240 ------ - - - - -- 15,844,471 ------ - - - - -- 8,750,624 ------ - - - - -- 7,080,273 ------ - - - - -- 16,585,100 189 City of South Bend, Indiana 2016 Budget Water Works Depreciation - 622 Fund Summary - Operating and Capital Budget 190 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 13,709 10,132 10,000 10,467 15,000 15,000 15,000 15,000 15,000 5,000 Transfers In 985,000 1,100,325 1,202,600 1,110,000 Total Revenue 13,709 10,132 10,000 10,467 15,000 1,000,000 1,115,325 1,217,600 1,125,000 5,000 5' EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies 22,450 3,600 Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Udlides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges Ca ital 604,851 412,976 838,893 196,114 644,000 1,203,000 1,130,000 1,203,000 1,132,000 194,893 -23.2% Total Expenditures by Type 627,301 416,576 838,893 196,114 644,000 1,203,000 1,130,000 1,203,000 1,132,000 (194,893) - 23.2% Net Surplus / (Deficit) (613,592) (406,444) (828,893) (185,647) (629,000) (203,000) (14,675) 14,600 (7,000) Beginrng Cash Balance 4,145,317 3,531,725 3,140,578 3,140,578 2,311,685 1,682,685 1,479,685 1,465,010 1,479,610 Cash Adjustments 0 15,297 - (15,297) - - - - - Frai ng Cash Balance 3,531,725 3,140,578 2,311,685 2,939,634 1,682,685 1,479,685 1,465,010 1,479,610 1,472,610 Cash Reserves Target 125,460 83,315 167,779 39,223 128,800 240,600 226,000 240,600 226,400 20.00 Ex lain igni ficant Revenue and E enditure Changes Below: Fund is used to pay for capital expenditures of the water utility operations including supply and treatment, water distribution operations, and back office customer service operations. Monies are transferred as required from the water utility operating fund to provide necessary cash for the asset acquisitions. Beginning in 2017, the capital plan is newly allotting $250,000 annually for finding unforeseen Water Main Extension Projects for the purpose of growth /expansion opportunities. 190 City of South Bend, Indiana 2016 Budget Water Works Depreciation - 622 Fund Summary - Five -Year Capital Improvement Plan 191 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Vehicles (Trucks &Heavy Equipment) Cash 383,000 - - - - - - Server Replacement - Interactive Voice Response System Cash 26,000 - - - - - - SCADA PLC Replacement Cash 40,000 - - - - - - Dump Truck Cash - 225,000 - - - - 225,000 Replace unit 520 - 2001 Sterling Dump Truck 1 Ton Dump Truck Cash - 60,000 - - - - 60,000 Replace unit 511 - 2008 Ford Track Mini Cargo Van Cash - 99,000 132,000 - - 33,000 264,000 Replace multiple units 516, 525, 557, 507, 524, 556, 561, 513 Mid Size Passenger Car Cash - 108,000 27,000 - - - 135,000 Replace multiple units 515, 517, 519, 531, 526 2 WD Pickup Truck w /Utility Bodies Cash - 82,000 - - 82,000 - 164,000 Replace units 530, 538, 506, 548 Sports Utility Vehicle Cash - - 33,000 - - - 33,000 Replace unit 537 - 2010 Ford Hev Truck Loader Cash - - 110,000 - - - 110,000 Replace ucrit 555 - 2002 Case Loader Case Loader Cash - - 125,000 - - 125,000 Replace unit 586 - 2009 Case Loader From End Loader Cash - - - 110,000 - - 110,000 Replace unit 564 - 2004 Wheel Loader Skid Loader Cash - - 75,000 - - - 75,000 Replace unit 584 - 1993 Skid Steer Track Excavator Cash - - - - 175,000 - 175,000 Replace unit 575 - 1998 Excavator Wheel Excavator Cash - - - 160,000 - - 160,000 Replace unit 505 - 1990 Crane /Hoe Vactoe Truck Cash - - - - - 400,000 400,000 Replace unit 577 - 2013 Vactor Van Cash - - - - 40,000 40,000 Replace unit 541 - 2010 Chevy Van Dixie Chopper Lawn Mower Cash - - - - 10,000 - 10,000 Replace unit 566 - 2012 Dixie Chopper Lawn Mower Solar Arrow Board Cash - - - - 20,000 - 20,000 Replace units 598 & 599 - 1998 & 1999 Arrow Boards Concrete /Asphalt Saw Cash - 40,000 - - - - 40,000 Current saw is not afull -depth saw and full depth removal is necessary for toad repairs Line Stopping /Side Tapping Cutter Cash - 15,000 - - - - 15,000 Current line stopping equipment is 20 plus years old Pioiect Capital Generator w /Auto Switch Cash 54,000 - - - - - - Water Main Extension Cash 250,000 - - - - - - Hydro- Excavator Va<tox Cash - - - 360,000 - - 360,000 Increased number of buried utilities in public right of way and utilization avoids line damage Meadow Lane - Edison Avenue m Lombardy Drive Cash - - 451,000 - - - 451,000 Upgrade and replace 1,800' of 6" main & 55 services Edison Avenue -W Sample St to Meadow Lane Cash - - - - 262,000 - 262,000 Upgrade and replace 1,050' of 6" main & 31 services Greenview Ave /Fairway Loop -W Sample St to Silver Ln Cash - - - - - 409,000 409,000 Upgrade and replace 1,700' of 6" main & 35 services Barberry Ln Meadow Ln to Maywood PI to Bixwood Ave Cash - - - 250,000 - - 250,000 Upgrade and replace 1,000' of 6" main & 28 services Trent Way /Piedmont loop to Woodmont Drive Cash - - - - 404,000 - 404,000 Upgrade and replace 1,650' of 6" main & 41 services Water Main Extension Program Cash - 250,000 250,000 250,000 250,000 1,000,000 Growth /Expansion opportunities for unforeseen projects Orion Mobile Meter Reading System Cash - 15,000 - - - - 15,000 Essential for Totals 753,000 644,000 1,203,000 1,130,000 1,203,000 1,132,000 5,312,000 191 reading water meter 191 192 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS DEPR FUND 622 - 0000 - 361.00 -00 INTEREST ON INVESTNEINTS 13,709 10,132 10,000 10,000 12,473 10,467 15,000 LEVEL TEXT TEXT AMT 01 BASED ON 2015 TREND 15,000 15,000 ------ ** WATERWORKS DEPR FOND - - - - -- 13,709 ------ - - - - -- ------ 10,132 - - - - -- ------ 10,000 - - - - -- ------ 10,000 - - - - -- ------ 12,473 - - - - -- ------ 10,467 - - - - -- 15,000 ------ *** WATERWORKS DEPR FUND - - - - -- 13,709 ------ - - - - -- ------ 10,132 - - - - -- ------ 10,000 - - - - -- ------ 10,000 - - - - -- ------ 12,473 - - - - -- ------ 10,467 - - - - -- 15,000 192 * CAPITAL 622- 0640 - 661.46 -03 DISTRIBUTION RESERVOIRS 622 - 0640 - 661.46 -04 MAINS * CAPITAL ** WATER WORKS * ** WATERWORKS DEPR FUND 55,000 181,765 412,976 503,000 2015 0 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET WATERWORKS DEPR FUND 416,576 753,000 - - - - - -- ------ 627,301 622 - 0640 - 415.24 -05 CONTRACTUAL SERVICE -OTHER ------ 22,450 - - - - -- 3,600 ------ - - - - -- ------ 0 - - - - -- * SUPPLIES 22,450 3,600 0 622 - 0640 - 415.42 -02 BUILDING IMPROVEMENTS 53,231 332,801 0 622- 0640 - 415.43 -02 MOTOR EQUIPMENT 125,830 23,769 383,000 LEVEL TEXT TEXT AMT O1 DUMP TRUCK - CNG EQUIPMENT INCLUDED 225,000 1 TON DUMP TRUCK- CNG EQUIPMENT INCLUDED 60,000 MINI CARGO VAN (3)- ONG EQUIPMENT N/A 99,000 MIDSIZE PASSENGER CAR (4) - CNG EQUIPMENT INCLUDED 108,000 2 WD PICKUP TRUCK W /UTILITY BODY (2) -CNG EQUIP 82,000 574,000 622- 0640 - 415.43 -08 COMPUTER EQUIP. & NETWORK 2,704 56,406 66,000 LEVEL TEXT TEXT AMT O1 ORION MOBILE METER READING SYSTEM 15,000 15,000 622- 0640 - 415.43 -10 MISCELLANEOUS EQUIPMENT 0 0 54,000 LEVEL TEXT TEXT AMT O1 CONCRETE /ASPHALT SAW 40,000 LINE STOPPING /SIDE TAPPING CUTTER 15,000 * CAPITAL 622- 0640 - 661.46 -03 DISTRIBUTION RESERVOIRS 622 - 0640 - 661.46 -04 MAINS * CAPITAL ** WATER WORKS * ** WATERWORKS DEPR FUND 55,000 181,765 412,976 503,000 175,640 0 0 247,446 0 250,000 423,086 0 250,000 627,301 416,576 753,000 - - - - - -- ------ 627,301 - - - - -- ------ 416,576 - - - - -- 753,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 0 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 0 0 0 0 3,048 0 0 0 450,463 206,063 180,732 574,000 66,000 0 0 15,000 69,382 15,382 15,382 55,000 588,893 221,445 196,114 644,000 0 0 0 0 250,000 0 0 0 250,000 0 0 0 838,893 221,445 196,114 644,000 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 838,893 221,445 196,114 644,000 193 City of South Bend, Indiana 2016 Budget Water Works Construction - 623 Fund Summary - Operating and Capital Budget 194 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 16,550 1,614 545 544 - - - - - (545) - 100.0% Transfers In Total Revenue 16,550 1,614 545 544 (545) - 1110,111 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies 2,262,254 214,893 50,914 79,191 50,914 -I UU.0 Services & Charges Professional Services 50,350 4,108 - 2,085 - - - - - - - Printing & Advertising - - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 65,259 37,995 2,171 34,758 - - - - - (2,171) -11M, i „ Interfund Allocations - - - - - - - - - - - Administration - - - - - IT Payments in lieu of Taxes (PILOT) - - - - - Ceottal Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - 245 - - - - - (245) - 100.0% Other Services & Charges Total Services & Charges 115,609 42,103 2,416 36,843 2,416 -100.0 Capital 2,628,893 374,710 59,529 Total Expenditures by Type 5,006,756 631,706 53,330 175,563 (53,330) - 100.0% Net Surplus / (Deficit) (4,990,206) (630,092) (52,785) (175,019) Beginning Cash Balance 5,802,837 812,630 202,615 202,615 0 0 0 0 0 Cash Adjustments (0) 20,077 (149,830) (20,078) - - - - - Ending Cash Balance 812,630 202,615 0 7,519 0 0 0 0 0 Cash Reserves Target - - - - - - - - - 0.00 Explain Significant Revenue and Expenditure Changes Below: Proceeds from the 2012 Revenue Bonds were expected to be depleted by the end of 2014 which resulted in no 2015 appropriation. The Pinhook Water Treatment Efficiency Improvement Project is complete with all final monies owed being disbursed. A Budget Transf /Appropriation Form B will be submitted in 2015 to appropriate a budget for final use of the bond proceeds. Remaining mused monies will be transferred out to the sinking fund for formal closure. 194 City of South Bend, Indiana 2016 Budget Water Works Construction - 623 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose The restricted fund is used for the purpose of segregating financed capital. 2015 Accomplishments & Outcomes - Final closure on the Pinhook Water Treatment Plant Efficiency Project. Bond proceeds to be 100% depleted by mid July. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions 195 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATER WORKS CONSTRUCTION 623 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 16,550 1,614 0 545 544 544 0 WATER WORKS CONSTRUCTION 16,550 1,614 0 545 544 544 0 WATER WORKS CONSTRUCTION 16,550 1,614 0 545 544 544 0 196 197 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATER WORKS CONSTRUCTION 623 - 0640 - 415.23 -10 REPAIR PARTS 50,177 1,105 0 0 28,277 28,277 0 623 - 0640 - 415.23 -50 WATER METERS 1,523,327 179,866 0 50,914 58,193 50,914 0 623 - 0640 - 415.23 -62 MAT'E'RIALS & SUPPLIES 688,750 33,922 0 0 0 0 0 * SUPPLIES ------ - - - - -- 2,262,254 ------ - - - - -- ------ 214,893 - - - - -- ------ 0 - - - - -- ------ 50,914 - - - - -- ------ 86,470 - - - - -- ------ 79,191 - - - - -- 0 623 - 0640 - 415.31 -06 OTHER PROFESSIONAL SVCS 50,350 4,108 0 0 2,085 2,085 0 623 - 0640 - 415.36 -20 REPAIRS & MAINT EQUIPMENT 65,259 ------ - - - - -- 37,995 ------ - - - - -- ------ 0 - - - - -- ------ 2,171 - - - - -- ------ 34,758 - - - - -- ------ 34,758 - - - - -- ------ 0 - - - - -- * OTHER SERVICES & CHARGES 115,609 42,103 0 2,171 36,843 36,843 0 623 - 0640 - 415.42 -02 BUILDING IMPROVEMENTS 1,244,199 108,613 0 0 25,189 25,189 0 623- 0640 - 415.43 -02 MOTOR EQUIPMENT 361,047 0 0 0 0 0 0 623- 0640 - 415.43 -08 COMPUTER EQUIP. & NETWORK 484,600 81,487 0 0 29,157 29,157 0 623 - 0640 - 415.43 -10 MISCELLANEOUS EQUIPMENT 159,577 12,992 0 0 5,183 5,183 0 LEVEL TEXT TEXT AMT O1 0 623- 0640 - 415.43 -62 WATER TREATMENT EQUIPMENT 343,233 171,618 0 0 0 0 0 * CAPITAL ------ - - - - -- 2,592,656 ------ - - - - -- ------ 374,710 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 59,529 - - - - -- ------ 59,529 - - - - -- 0 623 - 0640 - 658.50 -02 INPERFUND TRANSFER 0 0 0 245 240 0 0 * OTHER USES ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 245 - - - - -- ------ 240 - - - - -- ------ 0 - - - - -- 0 623- 0640 - 661.46 -04 MAINS 36,237 0 0 0 0 0 0 * CAPITAL 36,237 0 0 0 0 0 0 ** WATER WORKS 5,006,756 631,706 0 53,330 183,082 175,564 0 * ** WATER WORKS CONSTRUCTION 5,006,756 631,706 0 53,330 183,082 175,564 0 197 City of South Bend, Indiana 2016 Budget Water Works Customer Deposits - 624 Fund Summary - Operating and Capital Budget 198 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfumd Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 4,861 4,142 6,000 5,056 8,400 8,500 8,500 8,500 8,500 2,400 411 IP Transfers In 40 Total Revenue 4,861 4,182 6,000 5,056 8,400 8,500 8,500 8,500 8,500 2,400 40,11 - EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 4,901 4,997 6,000 4,201 8,400 8,500 8,500 8,500 8,500 2,400 40.0% Other Services & Charges Total Services & Charges 4,901 4,997 6,000 4,201 8,400 1 8,500 8,500 8,500 8,500 2,400 Ca ital Total Expenditures by Type 4,901 4,997 6,000 4,701 8,400 1 8,500 8,500 8,500 8,500 2,400 40.0% Net Surplus / (Deficit) (40) (815) 855 Beginning Cash Balance 1,408,694 1,452,815 1,481,216 1,481,216 1,481,216 1,481,216 1,481,216 1,481,216 1,481,216 Cash Adjustments 44,161 29,216 - 10,737 - - - - - Ending Cash Balance 1,452,815 1,481,216 1,481,216 1,492,808 1,481,216 1,481,216 1,481,216 1,481,216 1,481,216 Cash Reserves Target 1,452,815 1,481,216 1,481,216 1,492,808 1,481,216 1,481,216 1,481,216 1,481,216 1,481,216 100.00% Ex lain S' ns im cant Revenue and E era re Changes Below: Fund is used to retain security deposits collected from customers when establishing new service. Upon termination of service, the deposit is returned to the customer through application on the final invoice. 198 199 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS DEPOSIT FUND 624 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 4,861 4,142 6,000 6,000 6,057 5,056 8,400 LEVEL TEXT TEXT AMT O1 BASED ON 2015 EARNINGS TREND 8,400 8,400 624 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 0 40 0 0 0 0 0 ** WATERWORKS DEPOSIT FUND 4,861 4,182 6,000 6,000 6,057 5,056 8,400 ------ *** WATERWORKS DEPOSIT FUND - - - - -- 4,861 ------ - - - - -- ------ 4,182 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 6,057 - - - - -- ------ 5,056 - - - - -- 8,400 199 200 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS DEPOSIT FUND 624 - 0640 - 658.50 -02 INTERFUND TRANSFER 4,901 4,997 6,000 6,000 5,202 4,201 8,400 LEVEL TEXT TEXT AMT 01 TRANSFER OUT INTEREST EARNINGS TO FUND 620 8,400 8,400 ------ * OTHER USES - - - - -- 4,901 ------ - - - - -- ------ 4,997 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 5,202 - - - - -- ------ 4,201 - - - - -- 8,400 ------ ** WATER WORKS - - - - -- 4,901 ------ - - - - -- ------ 4,997 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 5,202 - - - - -- ------ 4,201 - - - - -- 8,400 * ** WATERWORKS DEPOSIT FUND 4,901 4,997 6,000 6,000 5,202 4,201 8,400 200 City of South Bend, Indiana 2016 Budget Water Works Debt Service - 625 Fund Summary - Operating and Capital Budget 201 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Avm.I Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 2,064 2,533 5,000 1,921 3,600 4,000 4,000 5,000 3,000 (1,400) -28.0% Transfers In 2,053,940 2,049,720 2,045,078 1,021,650 2,046,081 1 2,046,490 2,040,124 2,052,089 1,862,411 1,003 0.0% Total Revenue 2,056,004 2,052,253 2,050,078 1,023,571 2,049,681 2,050,490 2,044,124 2,057,089 1,865,411 (397) EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS Liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal 1,241,768 1,281,835 1,312,053 - 1,352,424 1,392,954 1,428,648 1,484,510 1,343,099 40,371 3.1% Interest & Fees 811,472 768,564 733,025 365,473 693,657 653,536 611,476 567,579 519,312 (39,368) -5.4% Grants & Subsidies - - - - - - - - - - - Payment In Lie, of Taxes - - - - - - - - - - - Transfers Out 2,064 2,535 5,000 1,918 3,600 4,000 4,000 5,000 3,000 (1,400) -28.0% Other Services & Charges Total Services & Charges 2,055,304 2,052,934 2,050,078 367,391 2,049,681 1 2,050,490 2,044,124 2,057,089 1,865,417 39 0.0% Capital Total Expenditures by Type 2,055,304 2,052,934 2,050,078 367,391 2,049,681 1 2,050,490 2,044,124 2,057,089 1,865,411 (397) 0.0% Net Surplus / (Deficit) 700 (681) 656,180 Beginning Cash Balance 4,637 5,337 4,658 4,658 4,658 4,658 4,658 4,658 4,658 Cash Adjustments 0 2 - (3) - - - - - Ending Cash Balance 5,337 4,658 4,658 660,835 4,658 4,658 4,658 4,658 4,658 Cash Reserves Target - - - - - - - - - Ex lain Significant Revenue and E endimre Changes Below: Fund is used to disburse principal and interest payments on obligated debt to paying agent trustees. Source of monies for debt repayment are transfers from the water utility operating fund. The 2000 State Revolving Loan is scheduled to retire in December 2019. Original loan amount is $2,600,0003 201 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATERWORKS SINKING FUND 625- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 2,064 2,533 5,000 5,000 2,570 1,921 3,600 LEVEL TEXT TEXT AMT 01 BASED ON 2015 EARNINGS TREND 3,600 3,600 625 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 2,053,940 2,049,720 2,045,078 2,045,078 1,362,440 1,021,650 2,046,081 LEVEL TEXT TEXT AMT 01 TRANSFER IN FOR PURPOSE OF DEBT SERVICE COVERAGE 2,046,081 PRINCIPAL & INTEREST $2,045,031 AGENT FEES $1050 2,046,081 ** WATERWORKS SINKING FUND 2,056,004 2,052,253 2,050,078 2,050,078 1,365,010 1,023,571 2,049,681 * ** WATERWORKS SINKING FUND 2,056,004 2,052,253 2,050,078 2,050,078 1,365,010 1,023,571 2,049,681 202 203 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 1,352,424 0 0 1,352,424 365,473 365,473 692,607 350 0 1,050 365,823 365,473 693,657 2,567 1,918 3,600 2,567 1,918 3,600 368,390 367,391 2,049,681 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET WATERWORKS SINKING FUND 625- 0640 - 471.38 -01 PRINCIPAL 1,241,768 1,281,835 1,312,053 1,312,053 LEVEL TEXT TEXT AMT 01 2000 WATER WORKS STATE REVOLVING LOAN NO.26 167,193 2006 WATER WORKS IMPROVEMENTS NO.24 220,000 2009 WATER WORKS IMPROV STATE REVOLVING LOAN NO.68 20,231 2009 WATER WORKS IMPROVEMENTS ,SERIES B NO.69 230,000 2012 WATER WORKS REVENUE BOND NO.99 350,000 2002 /2012 REFUNDING WATER WORKS IMPROV NO.25 365,000 1,352,424 ------ * OTHER SERVICES & CHARGES - - - - -- 1,241,768 ------ - - - - -- ------ 1,281,835 - - - - -- 1,312,053 ------ - - - - -- 1,312,053 625 - 0640 - 472.38 -02 INTEREST 809,672 767,814 731,025 731,025 LEVEL TEXT TEXT AMT 01 2000 WATER WORKS DAPROV STATE REVOLVING LOAN NO.26 20,255 2006 WATER WORKS IMPROVEMENTS NO.24 137,800 2009 WATER WORKS IMPROV STATE REVOLVING LOAN NO.68 11,889 2009 WATER WORKS IMPROVEMENT, SERIES B NO.69 250,977 2012 WATER WORKS REVENUE BOND NO.99 216,786 2002 /2012B REFUNDING WATER WORKS IMPROVE NO.25 54,900 692,607 625- 0640 - 472.38 -03 PAYING AGENT FEES 1,800 750 2,000 2,000 LEVEL TEXT TEXT AMT 01 ADMINISTRATIVE FEE - 2006 REVENUE BONDS 500 ADMINISTRATIVE FEE - 2012 REVENUE BONDS 550 1,050 ------ * OTHER SERVICES & CHARGES - - - - -- 811,472 ------ - - - - -- ------ 768,564 - - - - -- 733,025 ------ - - - - -- 733,025 625 - 0640- 658.50 -02 INTERFUND TRANSFER 2,064 2,535 5,000 5,000 LEVEL TEXT TEXT AMT 01 TRANSFER OUT INTEREST EARNINGS TO FUND 620 3,600 3,600 * OTHER USES 2,064 2,535 5,000 5,000 ** WATER WORKS 2,055,304 2,052,934 2,050,078 2,050,078 203 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 1,352,424 0 0 1,352,424 365,473 365,473 692,607 350 0 1,050 365,823 365,473 693,657 2,567 1,918 3,600 2,567 1,918 3,600 368,390 367,391 2,049,681 City of South Bend, Indiana 2016 Budget Water Works Bond Reserve - 626 Fund Summary - Operating and Capital Budget 204 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 4,767 4,459 9,500 2,351 9,500 9,600 9,600 9,600 9,600 Transfers In 249,221 76,542 Total Revenue 253,988 81,001 9,500 2,351 9,500 9,600 9,600 9,600 9,600 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS Liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - 14,500 7,374 9,500 9,600 9,600 9,600 9,600 (5,000) -34.5% Orher Services & Charges Total Services & Charges 14,500 7,3741 9,500 1 9,600 9,600 9,600 9,600 5,000 -34.5% Capital Total Expenditures by T 14,500 7,374 1 91500 9,600 9,600 9,600 9,600 (51000) -34.5% Net Surplus / (Deficit) 253,988 81,001 (51000) (5,023) Beginriing Cash Balance 1,311,688 1,565,676 1,647,609 1,647,609 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 Cash Adjustments (0) 932 (955) (932) - - - - - Ending Cash Balance 1,565,676 1,647,609 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 Cash Reserves Target 1,565,676 1,647,609 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 1,641,654 100.00% Ex lain Significant Revenue and Espenditure Changes Below: Bond covenants require maximum reserve coverage for purpose of paying annual debt service if the debt service fund itself is insufficient to meet the annual payments. 204 205 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATER WORKS BOND RESERVE 626- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 4,767 4,459 0 9,500 3,429 2,351 9,500 LEVEL TEXT TEXT AMT 01 BASED ON 2015 EARNINGS TREND 9,500 9,500 626- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 249,221 76,542 0 0 0 0 0 ** WATER WORKS BOND RESERVE 253,988 81,001 0 9,500 3,429 2,351 9,500 ------ *** WATER WORKS BOND RESERVE - - - - -- 253,988 ------ - - - - -- ------ 81,001 - - - - -- ------ 0 - - - - -- ------ 9,500 - - - - -- ------ 3,429 - - - - -- ------ 2,351 - - - - -- 9,500 205 206 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET WATER WORKS BOND RESERVE 626- 0640 - 658.50 -02 INTERFUND TRANSFER 0 0 0 14,500 7,374 7,374 9,500 LEVEL TEXT TEXT AMT 01 TRANSFER INTEREST EARNINGS TO FUND 620 9,500 9,500 ------ * OTHER USES - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 14,500 - - - - -- ------ 7,374 - - - - -- ------ 7,374 - - - - -- 9,500 ------ ** WATER WORKS - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 14,500 - - - - -- ------ 7,374 - - - - -- ------ 7,374 - - - - -- 9,500 * ** WATER WORKS BOND RESERVE 0 0 0 14,500 7,374 7,374 9,500 206 City of South Bend, Indiana 2016 Budget Water Works O &M Debt Reserve - 629 Fund Summary - Operating and Capital Budget 207 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 6,927 5,875 8,500 7,409 10,000 10,000 10,000 10,000 10,000 1,500 17.6% Transfers In 45,301 53,507 154,249 150,228 165,166 1 89,494 58,856 59,061 62,213 10,917 7.1% Total Revenue 52,228 59,382 162,749 157,637 175,166 99,494 68,856 69,061 72,213 12,417 7.6% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 6,927 7,079 8,500 6,206 10,000 10,000 10,000 10,000 10,000 1,500 17.6% Other Services & Charges Total Services & Charges 6,927 7,079 8,500 6,206 10,000 1 10,000 10,000 10,000 10,000 1,500 17.6 Ca ital Total Expenditures by Type 6,927 7,079 8,500 6,206 10,000 I 10,000 10,000 10,000 10,000 1,500 17.6% Net Surplus / (Deficit) 45,301 52,303 154,249 151,431 1 165,166 1 89,494 58,856 59,061 62,213 Beginning Cash Balance 1,986,231 2,031,532 2,085,039 2,085,039 2,235,267 2,400,433 2,489,927 2,548,783 2,607,844 Cash Adjustments - 1,204 (4,021) (1,203) - - - - - Ending Cash Balance 2,031,532 2,085,039 2,235,267 2,235,267 2,400,433 2,489,927 2,548,783 2,607,844 2,670,057 Cash Reserves Target - - - - - - - - Ex lain Significant Revenue and E enditme Changes Below: The Water Works O&M Debt Service Reserve fund is for the purpose of holding funds in the reserve for fiscal protection against the risk of revenue shortfalls. Annual reserve requirement is equal to two months of operating expenditures (16.7 %). Interest earnings on investments are transferred out to the operating fiend. 207 2015 2015 6/30/15 2015 AMENDED 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET W.W. DEBT RES OPR. & MAIN 8,908 7,409 10,000 629 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 6,927 5,875 8,500 LEVEL TEXT TEXT AMT 01 BASED ON 2015 EARNINGS TREND 10,000 10,000 629 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 45,301 53,507 154,249 LEVEL TEXT TEXT AMT 01 TRANSFER IN TO SATISFY 16.7% RESERVE REQUIREMENT 165,166 165,166 ** W.W. DEBT RES OPR. & MAIN 52,228 59,382 162,749 * ** W.W. DEBT RES OPR. & MAIN 52,228 59,382 162,749 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 8,500 8,908 7,409 10,000 154,249 150,228 150,228 165,166 162,749 159,136 157,637 175,166 162,749 159,136 157,637 175,166 208 209 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET W.W. DEBT RES OPR. & MAIN 629 - 0640 - 658.50 -02 INTERFUND TRANSFER 6,927 7,079 8,500 8,500 7,705 6,206 10,000 LEVEL TEXT TEXT AMT 01 TRANSFER OUT INTEREST EARNINGS TO FUND 620 10,000 10,000 ------ * OTHER USES - - - - -- 6,927 ------ - - - - -- ------ 7,079 - - - - -- ------ 8,500 - - - - -- ------ 8,500 - - - - -- ------ 7,705 - - - - -- ------ 6,206 - - - - -- 10,000 ------ ** WATER WORKS - - - - -- 6,927 ------ - - - - -- ------ 7,079 - - - - -- ------ 8,500 - - - - -- ------ 8,500 - - - - -- ------ 7,705 - - - - -- ------ 6,206 - - - - -- 10,000 * ** W.W. DEBT RES OPP. & MAIN 6,927 7,079 8,500 8,500 7,705 6,206 10,000 209 City of South Bend, Indiana 2016 Budget Sewer Insurance - 640 Fund Summary - Operating and Capital Budget 210 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - ChargesforServices 548,665 585,858 551,200 304,214 561,225 561,225 561,225 561,225 561,225 10,025 1.8% Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 4,204 4,037 3,600 5,209 3,500 3,535 3,570 3,606 3,642 (100) ?N "� Transfers In Total Revenue 552,869 589,895 554,800 309,423 564,725 564,760 564,795 564,831 564,867 9,925 1.8% EXPENDITURES BY TYPE Personnel Salaries & Wages 87,901 126,157 148,484 59,273 130,424 133,067 135,728 138,443 141,213 (18,060) -12.2% Frin Benefits 24,354 40,616 58,358 21,865 58,476 65,440 73,694 83,504 95,176 118 0.2%, Total Personnel 112,255 166,773 206,842 81,138 188,900 198,507 209,422 221,947 236,389 17,942 -8.7% Supplies 15,876 13,173 28,603 10,306 37,818 38,660 39,522 40,407 41,313 9,215 322% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising 160 - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 179,970 212,783 257,475 138,228 264,946 270,304 275,772 281,353 287,050 7,471 2.9 Interfund Allocations 8,940 15,085 16,443 8,221 17,657 18,010 18,370 18,738 19,112 1,214 7.4% Administration 17,521 17,872 18,229 18,594 18,965 IT - - - - - Payments in lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS - - - - - l.iability Insurance 136 138 141 144 147 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utilities - - - - - Debt Service: Principal 26,680 27,083 27,512 13,695 27,928 14,122 - - - 416 1.5% Interest & Fees 1,755 1,352 944 523 529 107 - - - (415) -44.0% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 5,388 5,184 7,884 2,112 1 71884 1 8,042 8,203 8,367 8,534 0.0% Total Services & Charges 222,893 261,487 310,258 162,779 1 318,944 1 310,585 302,345 308,458 314,696 1 8,686 2.8 Capital Total Expenditures by Type 351,024 441,433 545,703 254,223 1 545,662 547,752 551,289 570,812 592,398 (41) 0.0% Net Surplus / (Deficit) 201,845 148,462 9,097 55,200 1 19,063 17,008 13,506 (5,981) (27,531) Beginning Cash Balance 1,160,017 1,363,696 1,507,865 1,507,865 1,516,962 1,536,025 1,553,033 1,566,539 1,560,558 Cash Adjustments 1,834 (4,293) - 165 - - - - - Fralmg Cash Balance 1,363,696 1,507,865 1,516,962 1,563,229 1,536,025 1,553,033 1,566,539 1,560,558 1,533,027 Cash Reserves Target 70,205 88,287 109,141 50,845 109,132 109,550 110,258 114,162 118,480 20.00 Ex lain Significant Revenue and E enditure Changes Below: 210 City of South Bend, Indiana 2016 Budget Sewer Insurance - 640 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose EThe Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a $500.00 deductible toward the cost of the repair and the city pays the rest. 2015 Accomplishments & Outcomes - Continued with pre - qualification program for contractors; adding more contractors 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) - Evaluate fee structure to provide potential for additional contractors in pre - qualification program. Economic Development (ED) Key Performance Indicators KPI's City Measure Goal 2017 Long Term 2014 2015 2016 Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challe es /O ortunities with a focus on solutions NEI City of South Bend, Indiana 2016 Budget Sewer Insurance - 640 Fund Summary - Full -Time Employees 212 Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining 1 - Director of Streets 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - Manager of Sewer Operations 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 1 - Superintendent V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1 - Accounting Clerk 0.2 0.2 0.2 0.2 0.2 0.2 0.2 0.2 1 - Administrative Assistant 0.1 0.1 0.1 0.1 0.1 0.1 0.1 1 - Financial Specialist, Senior 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.1 Total Non - Bargaining 1.6 1.7 1.7 1.7 1.7 1.7 1.1 1.- Bargaining 1 -job Leader 0.5 0.5 0.5 0.5 0.5 0.5 O 5 0.5 Total Bargaining 0.5 0.5 0.5 OS o5 OS o5 OS Total Full-Time Employees 2.1 2.2 2.21 2.21 2.2 2.2 2.2 2.2 Explain Significant Staffing Changes Below: 212 2015 2015 6/30/15 2015 AMENDED 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET SEWER INSURANCE. FUND 334,848 265,282 523,200 640 - 0000 - 344.07 -20 SEWER REPAIR INSURANCE 526,948 528,649 518,000 LEVEL TEXT TEXT AMT O1 FLAT RATE OF $1.18 PER MONTH ESTIMATE BASED ON 523,200 TRENDS INCREASE OF APPROX 1% PER YEAR OVER THE LAST 5 YRS 523,200 640 - 0000 - 344.07 -25 SEWER REPAIR DEDUCTIBLE 21,717 57,209 30,000 LEVEL TEXT TEXT AMT O1 $500 SEWER INS. DEDUCTIBLE -FEWER REPAIRS BEING 38,025 DONE, DUE TO REQUIRED SECOND OPINIONS. BASED ON 5 -YEAR AVERAGE 38,025 640 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 4,204 4,037 1,200 LEVEL TEXT TEXT AMT O1 INPEREERST EARNINGS BASED ON TRENDS 3,500 BASED ON 5 -YEAR AVERAGE 3,500 ------ ** SEWER INSURANCE. FUND - - - - -- 552,869 ------ - - - - -- ------ 589,895 - - - - -- 549,200 ------ *** SEWER INSURANCE. FUND - - - - -- 552,869 ------ - - - - -- ------ 589,895 - - - - -- 549,200 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 518,000 334,848 265,282 523,200 33,200 47,215 38,932 38,025 3,600 6,249 5,209 3,500 - - - - - -- ------ 554,800 - - - - -- ------ 388,312 - - - - -- ------ 309,423 - - - - -- 564,725 - - - - - -- ------ 554,800 - - - - -- ------ 388,312 - - - - -- ------ 309,423 - - - - -- 564,725 213 214 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWER INSURANCE. FUND 640 - 0620 - 811.10 -01 REGULAR 62,895 79,563 94,140 94,140 47,103 36,679 92,561 LEVEL TEXT TEXT AMT 01 DIRECTOR OF STREETS - 79,004.00 - 5% 3,950 MGR OF SEWER OPERATIONS - 64,955.00 - 300 19,487 1 SUPERINTENDENT V 55,330 ACCOUNTING CLERK - 32,675.00 - 20% 6,535 ADMIN ASSISTANT - 38,950.00 - 5% 1,948 FINANCIAL SPECIALIST, SR - 53,106.00 - 10% 5,311 STAFF: 1.7 FIE 92,561 640 - 0620 - 811.10 -02 HOURLY 0 20,311 21,784 21,784 13,525 10,338 21,393 LEVEL TEXT TEXT AMT 01 JOB LEADER - 20.32 X 1040 HOURS 21,133 50% OF TIME TO SEWER CONCRETE CERTIFICATION - .25 X 1040 HOURS 260 21,393 640 - 0620 - 811.10 -04 EXTRA & OVERTIME 6 1,274 2,694 2,694 2,431 1,813 2,561 LEVEL TEXT TEXT AMT 01 JOB LEADER - 7 HRS /MONTH 20.32 X 1.5 X 84 HRS 2,561 2,561 640 - 0620 - 811.10 -13 CONTRACT ADD PAYS 25,000 25,009 29,741 29,741 12,495 10,318 13,784 LEVEL TEXT TEXT AMT 01 STANDBY PAY FOR SUPERINTENDENTS V WHO ARE ON CALL 10,400 FOR AFTER -HOURS SEWER INSURANCE CALLS STANDBY -JOB LEADER 11 HR/MONTH = 166.5 HRS X 20.35 3,384 13,784 640 - 0620 - 811.10 -14 PRODUCTIVITY BONUS 0 0 125 125 125 125 125 LEVEL TEXT TEXT AMT 01 NEW - PER TEAMSTER CONTRACT - MAX 250.00 /MAN PRODUCTIVITY BONUS - JOB LEADER - 50% 125 125 640- 0620 - 811.11 -01 FICA - REGULAR 5,713 8,437 11,450 11,450 5,497 4,319 10,069 LEVEL TEXT TEXT AMT 01 ALL WAGES: 130,424.00 X 7.65% 9,978 CELL PHONE ALLOWANCE: 1,101 X 7.65% 84 214 215 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET AUTO ALLOWANCE: 90.00 X 7.650 7 10,069 640- 0620- 811.11 -04 PERF - REGULAR 6,790 11,692 16,616 16,616 8,059 6,311 14,608 LEVEL TEXT TEXT AMT 01 ALL WAGES - 130,424.00 X 11.200 14,608 14,608 640 - 0620 - 811.11 -07 UNEMPLOYMENT COMP 653 645 742 742 216 186 327 LEVEL TEXT TEXT AMT 01 ALL WAGES: 130,424.00 X .25% 327 327 640 - 0620 - 811.11 -08 GROUP INSURANCE - HEALTH 10,382 18,481 27,709 27,709 12,901 10,366 31,892 LEVEL TEXT TEXT AMT 01 HEALTH INSURANCE: 2.2 EMT X 600.00 X 24 PAY PERIODS 31,680 LONG TERM DISABILITY: 2.2 EMT X 4.00 X 24 PAY PERIODS 212 RATE INCREASED FROM 500.00 IN 2015 31,892 640 - 0620 - 811.11 -09 GROUP INSURANCE - LIFE 156 236 275 275 141 113 264 LEVEL TEXT TEXT AMT 01 2.2 EMP X 5.00 X 24 PAY PERIODS 264 264 640 - 0620 - 811.11 -10 CLOTHING /SHOE ALLOWANCE 0 125 375 375 124 124 125 LEVEL TEXT TEXT AMT 01 REQUIRED SAFETY SHOES 125 TEAMSTER ALLOWANCE INCEASED PER CONTRACT TO 250.00 JOB LEADER - 50% 125 640 - 0620 - 811.11 -12 AUTO ALLOWANCE 0 0 90 90 8 8 90 LEVEL TEXT TEXT AMT 01 DIRECTOR OF STREETS - 90.00 /YR 90 90 640- 0620 - 811.11 -24 CELL PHONE ALLOWANCE 660 1,000 1,101 1,101 510 438 1,101 LEVEL TEXT TEXT AMT 215 ACCOUNT NUMBER ACCOUNT DESCRIPTION O1 SUPERINTENDENT V - 55 /MO X 12 MONTHS JOB LEADER - 35.00 /MO X 12 MONTHS X 50% SEWER OPS MANAGER - 55.00 /MO X 12 MONTHS X 300 DIRECTOR OF STREETS - 55.00/MO X 12 MONTHS X 5% * PERSONNEL SERVICES 640 - 0620 - 811.21 -02 PRINT SHOP LEVEL TEXT O1 PRINT MISCELLANEOUS FORMS 640 - 0620 - 811.21 -03 C.S. - OFFICE SUPPLIES LEVEL TEXT O1 OFFICE SUPPLY - PAPER GOODS 640 - 0620 - 811.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT O1 TRUCK 456 - BASED ON AVG 2013 -2014 640- 0620- 811.22 -05 UNIFORMS LEVEL TEXT O1 UNIFORMS, T- SHIRTS 640 - 0620 - 811.22 -06 COMPUTER SUPPLIES 640- 0620 - 811.22 -22 OTHER- MEDICAL /SAFETY LEVEL TEXT O1 VESTS, SAFETY GLASSES, MISCELLANEOUS SAFETY E 640- 0620 - 811.22 -24 OTHER OPERATING SUPPLIES LEVEL TEXT O1 MISCELLANEOUS SUPPLIES 640 - 0620 - 811.23 -04 SEWER MAINT. MATERIALS LEVEL TEXT QUIP 750 750 0 920 13,435 13,435 2,958 748 9,950 TEXT AMT 9,950 9,950 10,678 8,518 10,000 10,000 8,887 8,703 22,953 TEXT AMT 216 2015 2 2015 2 2015 6 6/30/15 2 2016 2013 2 2014 O ORIGINAL A AMENDED Y Y -T -D Y YTD P PROPOSED ACTUAL A ACTUAL B BUDGET B BUDGET A ACTUAL A Actual B BUDGET 660 210 198 33 1,101 - - - - - -- - ------ - - - - -- ------ - - - - - -- ------ - - - - - -- ------ - - - - - -- ------ - - - - - -- ------ - - - - - -- 0 0 0 7 700 7 700 0 0 0 0 7 700 TEXT AMT 700 700 85 1 194 3 330 3 330 0 0 0 0 3 330 TEXT AMT 330 330 2,549 3 3,045 2 2,788 2 2,788 1 1,073 8 855 2 2,835 TEXT AMT 2,835 2,835 290 0 0 6 600 6 600 0 0 0 0 3 300 TEXT AMT 300 300 2,274 0 0 0 0 0 0 0 0 0 0 0 0 0 4 496 7 750 7 750 0 0 0 0 7 750 TEXT AMT 216 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 CONCRETE, BACKFILL, ETC * SUPPLIES 640- 0620 - 811.31 -70 ADM FEE ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #1 ADDIINISTRATIVE FEE 640 - 0620 - 811.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT 01 2014 - NO CS ALLOCATION 640 - 0620 - 811.32 -04 TELEPHONE LEVEL TEXT 01 I -PAD SERVICE - GIS ACCESS 640- 0620 - 811.33 -02 PUBLICATION LEGAL NOTICE 640- 0620 - 811.34 -02 LIABILITY INSURANCE LEVEL TEXT 01 2016 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 640- 0620 - 811.36 -03 AUTOMOTIVE EQUIPMENT LEVEL TEXT 01 BASED ON 4 -YEAR AVERAGE 1,889.00 + 5% 640- 0620 - 811.36 -05 EQUIPMENT REPAIR 640- 0620 - 811.36 -08 SEWER REPAIR - REVIEWS 640 - 0620 - 811.36 -09 SEWER REPAIR LEVEL TEXT 01 BASED ON HISTORICAL TRENDS 640- 0620 - 811.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT 217 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 22,953 22,953 15,876 13,173 28,603 28,603 12,918 10,307 37,818 8,784 14,845 16,323 16,323 9,521 8,161 17,521 TEXT AMT 17,521 17,521 156 0 0 0 0 0 0 TEXT AMT 360 256 384 384 158 127 384 TEXT AMT 384 384 160 0 0 0 0 0 0 0 240 120 120 70 60 136 TEXT AMT 136 136 961 827 2,475 2,475 942 942 1,984 TEXT AMT 1,984 1,984 0 0 4,000 4,000 0 0 0 21,025 0 0 0 0 0 0 157,984 211,956 251,000 251,000 141,099 137,286 262,962 TEXT AMT 262,962 262,962 26,680 27,083 27,512 27,512 13,695 13,695 27,928 TEXT AMT 217 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 2012 LEASE - PNC EQUIP FINANCE - SCHEDULE 98 CAMERA TRUCK - SPLIT 50 -50 WITH SEWER DEPAR 640 - 0620 - 811.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 01 2012 LEASE - PNC EQUIPMENT FINANCE - SCHEDULE 9 CAMERA TRUCK - SPLIT 50 -50 WITH SEWER DEPAR * OTHER SERVICES & CHARGES 640- 0620 - 811.63 -70 BAD DEBT EXPENSE LEVEL TEXT 01 ESTIMATED BAD DEBT EXPENSE BASED ON TRENDS * OTHER USES ** SEWER REPAIR * ** SEWER INSURANCE. FUND TNENT 27,928 27,928 1,755 1,352 944 944 TEXT AMT 8 TMENT 529 529 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 217,865 256,559 302,758 302,758 5,028 4,928 7,500 7,500 TEXT AMT 7,500 7,500 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 5,028 4,928 7,500 7,500 351,024 441,433 545,703 545,703 351,024 441,433 545,703 545,703 218 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 523 166,008 2,330 2,330 284,391 284,391 523 529 160,794 311,444 1,985 7,500 1,985 7,500 254,223 545,662 254,223 545,662 2015 2 2015 2013 2 2014 O ORIGINAL A AMENDED ACTUAL A ACTUAL B BUDGET B BUDGET 218 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 523 166,008 2,330 2,330 284,391 284,391 523 529 160,794 311,444 1,985 7,500 1,985 7,500 254,223 545,662 254,223 545,662 City of South Bend, Indiana 2016 Budget Wastewater Operations & Maintenance (O &M) - 641 Fund Summary - Operating and Capital Budget 219 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Acmal Budget 2015 -2016 Change REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services 31,675,219 33,317,016 35,209,467 17,237,503 36,538,600 38,330,112 40,236,663 42,238,348 44,339,921 1,329,133 3.8% Iuterfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 94,066 127,150 114,100 72,207 157,000 151,990 153,510 155,060 156,641 42,900 37.6% Transfers In 15,258 11,637 15,000 10,182 16,000 1 16,000 16,000 16,000 16,000 1,000 6.7% Total Revenue 31,784,543 33,455,803 35,338,567 17,319,892 36,711,600 38,498,102 40,406,173 42,409,408 44,512,562 1,373,033 3.9% EXPENDITURES BY TYPE Personnel Salaries & Wages 4,632,447 4,763,318 5,254,330 2,379,025 5,252,103 5,330,520 5,436,995 5,545,597 5,663,216 (2,227) 0.0% Fxi eBeneiits 1,639,838 1,750,991 2,148,230 891,227 2,321,480 2,510,390 2,735,248 2,994,626 3,296,013 173,250 8.1% Total Personnel 6,272,285 6,514,309 7,402,560 3,270,252 7,573,583 7,840,910 8,172,243 8,540,223 8,959,229 171,023 23% 2,080,874 2,140,877 2,185,268 2,231,496 Isupplies 1,770,499 1,478,907 2,154,745 609,424 2,039,410 115,335 -5.4% Services & Charges Professional Services 957,811 993,809 1,145,182 132,116 1,443,000 1,466,720 1,490,877 1,515,478 1,540,533 297,818 26.0% Printing & Advertising 1,927 2,210 3,000 2,093 2,500 2,506 2,513 2,520 2,527 (500) -16.7% Utilities 830,942 887,118 994,411 541,515 1,029,857 1,045,054 1,060,583 1,076,455 1,092,677 35,446 3.6% Education & Training 11,580 9,887 35,286 14,116 30,500 30,590 30,682 30,776 30,872 (4,786) -13.6% Travel 8,851 12,333 18,050 5,514 25,500 25,878 26,264 26,660 27,061 7,450 41.3% Repairs & Maintenance 1,180,037 1,235,400 2,210,899 818,327 2,062,938 2,100,444 2,159,437 2,221,135 2,285,462 (147,961) -6.7% Interfund Allocations 2,537,796 2,315,292 2,433,049 1,195,526 6,534,729 6,665,424 6,798,732 6,934,707 7,073,401 4,101,680 168.6% Administration 1,226,391 1,250,918 1,275,937 1,301,456 1,327,485 IT 21,247 21,672 22,105 22,547 22,998 Payments in Lieu of Taxes (PILOT) 2,775,553 2,914,332 3,497,197 1,748,598 3,672,057 3,745,498 3,820,408 3,896,816 3,974,752 Central Stores 11,118 11,340 11,567 11,798 12,034 Print Shop 4,317 4,403 4,491 4,581 4,673 GIS 45,408 46,316 47,242 48,187 49,151 Liability Insurance 276,904 282,442 288,091 293,853 299,730 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center 15,332 15,639 15,952 16,271 16,596 Utilities 1,261,956 1,287,195 1,312,939 1,339,198 1,365,982 Debt Service: Principal 242,055 300,478 511,764 176,571 603,960 674,882 520,434 479,466 412,858 92,196 18.0% Interest & Fees 31,774 31,456 43,423 15,679 44,725 41,521 29,778 19,570 9,765 1,302 3.0% Grants & Subsidies - - - - - - - - - - - Transfers Out 9,667,884 13,427,609 14,875,700 8,897,303 12,289,388 13,194,612 13,814,362 14,297,575 14,296,324 (2,586,312) -17.4% Other Services & Charges 2,539,373 1,487,403 4,871,708 575,618 3,888,723 3,985,002 4,084,270 4,186,639 4,292,218 982,985 -20.2% Total Services & Charges 20,785,583 23,617,327 30,639,669 14,122,976 1 27,955,820 1 29,232,633 30,017,932 30,790,981 31,063,698 2,683,849 -8.8 Ca itA Total Ex endimres by Type 28,828,367 31,610,543 40,196,974 18,002,652 37,568,813 39,154,417 40,331,052 41,516,472 42,254,423 j (2,628,161 ) -6.5% Net Surplus / (Deficit) 2,956,176 1,845,260 (4,858,407) (682,760) (857,213) (656,315) 75,121 892,936 2,258,139 Beginning Cash Balance 4,431,603 7,286,003 8,997,798 8,997,798 4,139,391 3,282,178 2,625,863 2,700,984 3,593,920 Cash Adjustments (101,776) (133,465) (81,819) - - - Ending Cash Balance Cash Reserves Target 7,286,003 1,441,418 8,997,798 1,580,527 4,139,391 2,009,849 8,233,219 900,133 3,282,178 1,878,441 2,625,863 1,957,721 2,700,984 2,016,553 3,593,920 2,075,824 5,852,059 2,112,721 Explain Significant Revenue and Expenditure Changes Below: 219 City of South Bend, Indiana 2016 Budget Wastewater Operations & Maintenance (O &M) - 641 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 17-d Maintenance of the City's Sewage funds. Includes Organic Resources 2015 Accomplishments & Outcomes - Wastewater- Maintained WW" NPDES Permit parameters to 100% compliance - Wastewater /Organic Resources- Reduced backlog of plastic laden compost at Organic Resources to zero - Wastewater- we had zero CSO dry weather overflows for permit compliance through 6 -15 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) - Wastewater- Maintain W WTP NPDES Permit parameters to 100% compliance - Wastewater- goal of zero CSO dry weather overflows for permit compliance - Wastewater- maintain CSO EMNET updme at 90% Economic Development (ED) Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Wastewater- Maintain W WTP NPDES Permit parameters to 100% compliance GG Output 0 0 0 0 - Wastewater- Goal of zero CSO dry weather overflows for permit compliance GG Output 0 1 0 0 - Wastewater maintain CSO EMNET uptime of 90% GG Output 90% 94.21% 92.31% 90% Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challen es /O ortunities with a focus on solutions - Bring recommendations forward that will help combine the water and wastewater departments into a Utility department. 220 City of South Bend, Indiana Wastewater Operations & Maintenance (O &M) - 641 Fund Summary - Full -Time Employees 2016 Budget 221 Rcpod 0NLYFu1GTime positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non-Bargaining Division Director Environ. Services 1.0 - - - - - - - Director of Utilities - 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Assistant Director of Utilities - 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Director of Wastewater Maintenance 1.0 1.0 1.0 0.9 0.9 0.9 0.9 0.9 Manager - Maintenance 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Manager - Operations 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager- Operations 1.0 1.0 1.0 0.9 0.9 0.9 0.9 0.9 Superintendent V 3.0 3.0 3.0 2.9 2.9 2.9 2.9 2.9 Manager- Environmental Compliance 1.0 1.0 - 0.8 0.8 0.8 0.8 0.8 Director of Financial Services 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Industrial Pretreatment Specialist I 2.0 2.0 2.0 1.0 1.0 1.0 1.0 1.0 Chemist /Safety Officer 1.0 1.0 1.0 - - - - - Chemist 3.0 3.0 3.0 2.3 2.3 2.3 2.3 2.3 Chemist Lead 1.0 1.0 1.0 0.8 0.8 0.8 0.8 0.8 Assistant City Engineer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of SCADA Information Systems 1.0 1.0 1.0 0.5 0.5 0.5 0.5 0.5 System Specialist IV - - - 0.5 0.5 0.5 0.5 0.5 Manager -Parts Maintenance 1.0 1.0 1.0 - - - - - Administrative Assistant I 1.9 1.9 1.9 2.8 2.8 2.8 2.8 2.8 SCADA Instrument Specialist 1.0 1.0 1.0 0.9 0.9 0.9 0.9 0.9 Operations Supervisor 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Secretary V 1.0 1.0 1.0 - - - - - Director of Streets 0.4 0.4 - 0.4 0.4 0.4 0.4 0.4 Manager of Sewer Operations 0.7 0.7 - 0.7 0.7 0.7 0.7 0.7 Superintendent III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Accounting Clerk IV 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Financial Specialist Senior 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Financial Specialist II 0.5 - - 0.5 0.5 0.5 0.5 0.5 Industrial Pretreatment Manager - - - 1.0 1.0 1.0 1.0 1.0 Utility Safety Director - - - 0.5 0.5 0.5 0.5 0.5 Utility Purchasing & Storeroom Mgr. - - - 0.8 0.8 0.8 0.8 0.8 Water Quality & Lab director - - - 0.5 0.5 0.5 0.5 0.5 Total Non - Bargaining 28.5 28.0 23.9 26.5 26.5 26.5 26.5 26.5 Bargaining Lead Operator 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Senior Operator 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 General Operator 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Maintenance Lead 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Repair IV 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Maintenance Electrician V 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Sanitation Operator 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Lift Station Rep. II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 CSO RepII 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 General Laborer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Heavy Equipment Operator II 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Job Leader 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Job Leader 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 Heavy Equipment Operator I 10.0 10.0 10.0 10.0 10.0 10.0 10.0 10.0 Equipment Operator III 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Equipment Operator II 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Equipment Operator III Sweepers 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 General Laborer 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Bargaining 58.5 58.5 57.5 785 58.5 58.5 58.5 58.5 Total Full -Time Employees 87.0 86.5 81.4 1 85.0 85.0 85.0 85.0 85.0 Explain Significant Staffing Changes Below: 221 City of South Bend, Indiana 2016 Budget Wastewater Operations & Maintenance (O &M) - 641 Fund Summary - Five -Year Capital Improvement Plan 222 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Wastewater -Tub Grinder for Organic Resources Lease - - 900,000 - - - 900,000 Currently rent & repair a unit each year to make mulch from accumulated organic materials Wastewater - Tromme] Screen Machine for Oxg. Resources Lease - - - 500,000 - - 500,000 Replace 1999 s/n 611 Wastewater - Front end loader for Organic Resources Lease - - - - 310,000 - 310,000 Replace 2006 s/n 613 Wastewater - Bulldozer for Organic Resources Lease - - - - 1OQ000 - 100,000 Replace 1989 s/n 614 Wastewater -Semi Tractor for Organic Resources Lease - 165,000 - - - - 165,000 Replace s/n 493 Wastewater -Quad Axle Dump Truck for Organic Resources Lease - 235,000 - - - - 235,000 Replace s/n 620 Wastewater - Compost Pile Turner for Totals - 950,000 900,000 500,000 410,000 - 2,760,000 222 Organic Resources Lease - 550,000 - - - - 550,000 Replace s/n 645 Project Capital 222 223 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE OPER & MAINT FUND 641 - 0000 - 344.01 -10 METERED SALES - RESIDENTIAL 15,880,261 16,653,617 17,572,874 17,572,874 11,008,938 8,684,305 18,385,415 LEVEL TEXT TEXT AMT O1 5% INCREASE OVER 2015 METERED RATE 18,385,415 18,385,415 641 - 0000 - 344.01 -20 METERED SALES- Ca4,FRCIAL 4,913,897 5,130,761 5,220,482 5,220,482 3,474,009 2,601,807 5,480,063 LEVEL TEXT TEXT AMT O1 5% INCREASE OVER 2015 METERED RATE 5,480,063 5,480,063 641 - 0000 - 344.01 -30 INDUSTRIAL 4,299,896 4,546,686 5,174,917 5,174,917 3,281,215 2,429,220 5,174,917 LEVEL TEXT TEXT AMT O1 NO INCREASE BUDGETED. BUSINESS LOCATED IN FORMER 5,174,917 NEW ENERGY FACILITY NOT EXPECTED TO GENERATE AS MUCH REVENUE 5,174,917 641 - 0000 - 344.01 -40 METERED SALES -MULTI FAMLY 2,181,327 2,384,328 2,539,143 2,539,143 1,627,611 1,307,399 2,712,983 LEVEL TEXT TEXT AMT O1 5% INCREASE OVER 2015 METERED RATE 2,666,100 1.8% INCREASE TO REFLECT 2015 REVENUE TREND 46,883 2,712,983 641 - 0000 - 344.01 -60 INSTITUTIONAL 262,679 271,632 286,373 286,373 172,320 137,200 300,692 LEVEL TEXT TEXT AMT O1 5% INCREASE OVER 2015 METERED RATE 300,692 300,692 641- 0000 - 344.03 -00 SEWER- PUBLIC AUTHORITIES 1,083,333 1,090,742 1,106,909 1,106,909 591,063 499,873 1,106,909 LEVEL TEXT TEXT AMT O1 NO INCREASE BUDGETED. 2015 RECEIPTS MOWER THAN 1,106,909 BUDGET ESTIMATE. 1,106,909 641- 0000 - 344.05 -20 WHLSL METER - NEW CARLISLE 146,146 191,471 221,307 221,307 124,575 95,719 221,307 LEVEL TEXT TEXT AMT O1 NO INCREASE BUDGETED. ACTUAL RECEIPTS IN 2015 221,307 EXPECTED TO FALL SHORT OF PROJECTED LEVELS. 221,307 223 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0000 - 344.07 -10 PENALTIES (FORFEIT DISC.) LEVEL TEXT O1 METHOD OF ASSESSING PENALTIES CHANGED. 2016 ESTIMATE BASED ON 2015 ACTUAL RECEIPTS 641 - 0000 - 344.07 -12 DUMPING FEES LEVEL TEXT O1 REVENUE EXPECTATION BASED ON 2015 TREND 641 - 0000 - 344.07 -13 ORGANIC RESOURCES LEVEL TEXT O1 LABOR CHARGE TO LOAD REQUESTED MULCH OR COMPOST OR FEE TO DUMP YARD WASTE AT ORGANIC RESOURCES NO INCREASE EXPECTED OVER 2015 REVENUE 641 - 0000 - 344.07 -14 LABORATORY SERVICE FEES LEVEL TEXT O1 VARIOUS FEES FOR LABORATORY WATER TESTING - CITY POOLS $ 1,080 MISC. TESTS $ 1,074 641 - 0000 - 344.07 -16 DISCHARGE PERMIT FEES LEVEL TEXT O1 $500 EACH RENEWAL FEE (7 X 500) 641- 0000 - 344.07 -54 MISC. SEWAGE REVENUES LEVEL TEXT O1 2016 ESTIMATE BASED ON 2014 -2015 TREND 641 - 0000 - 360.00 -00 MISCELLANEOUS REVENUE LEVEL TEXT O1 NO CHANGE FROM 2015 BUDGET. 641 - 0000 - 360.02 -00 SALE OF SCRAP METAL 224 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 659,681 685,811 660,000 660,000 TEXT AMT 675,000 675,000 20,056 19,892 8,000 8,000 TEXT AMT 8,500 8,500 72,995 58,315 55,000 55,000 TEXT AMT 55,000 55,000 98,426 98,511 99,000 99,000 TEXT AMT 2,154 2,154 3,500 6,500 3,500 3,500 TEXT AMT 3,500 3,500 211,327 204,533 202,000 202,000 TEXT AMT 250,000 250,000 58 649 1,000 1,000 TEXT AMT 1,000 1,000 6,281 3,872 0 0 224 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 415,818 332,359 675,000 11,498 8,358 8,500 35,223 26,685 55,000 555 75 2,154 2,000 1,000 3,500 146,133 118,269 250,000 0 0 1,000 668 668 4,000 225 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 SALE OF ACCUMULATED METALS AT WASTEWATER PLAINT 4,000 BASED ON PRIOR YEAR RECEIPTS. 4,000 641- 0000 - 360.51 -00 INSURANCE REIMBURSEMENT 0 0 0 2,200 8,983 5,037 0 641 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 16,604 15,306 22,000 22,000 35,580 30,261 65,000 LEVEL TEXT TEXT AMT O1 BASED ON 2015 REVENUE TREND 65,000 65,000 641 - 0000 - 380.10 -04 REIMBURSEMENTS /EXTENSIONS 5,982 4,502 0 1,900 2,454 2,139 0 LEVEL TEXT TEXT AMT O1 MOVED TO ACCOUNT 10 -99 641 - 0000 - 380.10 -99 MISC. REIMBURSEMENTS 8,165 2,416 10,000 10,000 99 99 10,000 LEVEL TEXT TEXT AMT O1 SAME AS 2015 BUDGET. 10,000 10,000 641 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 15,258 11,637 15,000 15,000 12,649 10,182 16,000 LEVEL TEXT TEXT AMT O1 INTEREST EARNED IN FUND 643; TRANSFERRED TO 641 16,000 16,000 ** SEWAGE OPER & MAINT FUND 29,885,872 31,381,181 33,197,505 33,201,605 20,951,391 16,290,654 34,472,440 225 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0621 - 360.02 -00 SALE OF SCRAP METAL LEVEL TEXT 01 SALE OF ACCUMULATED SCRAP METAL AT SEWER DEPT 641- 0621 - 391.01 -00 SALE OF FIXED ASSETS — SEWER DEPARTMENT 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 6,795 3,588 2,000 2,000 TEXT AMT 1,528 2,500 2,500 2,500 0 1,518 0 - - - - - -- 6,795 ------ - - - - -- ------ 5,106 - - - - -- 2,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 2,000 2,567 1,528 2,500 0 0 0 0 - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 2,000 2,567 1,528 2,500 226 ** CONCRETE CREW 45,000 - - - - -- ------ - - - - -- ------ - - - - -- 47,099 84,574 75,000 2015 2015 2015 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 641 - 0625- 344.07 -55 INTERFUND REVENUE 19,975 27,364 25,000 LEVEL TEXT TEXT AMT 13,733 01 ESTIMATED CONCRETE CREW LABOR TO BE REIMBURSED 29,500 BY WATER WORKS THROUGH INTER -FUND BILLING 29,500 641 - 0625- 360.86 -00 SEWER CONCRT UTIL CUT MAT 27,124 57,210 50,000 LEVEL TEXT TEXT AMT 01 MATERIAL FOR CONCRETE /SEWER CUT REPAIRS FOR WATER 45,000 WORKS. SEWERS /SEWER INSURANCE PAY FROM OWN FUND ** CONCRETE CREW 45,000 - - - - -- ------ - - - - -- ------ - - - - -- 47,099 84,574 75,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 25,000 17,046 13,733 29,500 50,000 28,101 18,742 45,000 75,000 45,147 32,476 74,500 227 2015 2015 2015 6/30/15 2013 2014 ORIGINAL AMENDED Y -T -D YTD ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual 641- 0630 - 391.01 -00 SALE OF FIXED ASSETS 3,082 4,278 0 0 0 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** WASTEWATER DEPARTMENT 3,082 4,278 0 0 0 0 228 2016 PROPOSED BUDGET 0 0 2015 2015 2015 6/30/15 2013 2014 ORIGINAL AMENDED Y -T -D YTD ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual 641- 0631 - 391.01 -00 SALE OF FIXED ASSETS 0 4,508 0 0 0 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** ORGANIC RESOURCES 0 4,508 0 0 0 0 229 2016 PROPOSED BUDGET 0 0 6/30/15 2016 YTD 2015 2015 2015 570,550 2013 2014 ORIGINAL AMENDED Y -T -D ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL 641 - 0650- 344.01 -10 METERED SALES- RESIDENTIAL 1,064,099 1,114,193 1,175,189 1,175,189 668,533 LEVEL TEXT TEXT AMT 01 5% INCREASE OVER 2015 METERED RATE 1,233,948 1,233,948 641- 0650- 344.01 -20 METERED SALES- COMERCIAL 465,749 506,273 512,378 512,378 295,382 LEVEL TEXT TEXT AMT 01 5% INCREASE OVER 2015 METERED RATE 537,997 537,997 641 - 0650 - 344.01 -40 METERED SALES -MULTI FAMLY 289,057 330,532 356,395 356,395 205,142 LEVEL TEXT TEXT AMT 01 5% INCREASE OVER 2015 METERED RATE 374,215 374,215 641 - 0650 - 344.07 -10 PENALTIES (FORFEIT DISC.) 22,790 23,219 16,000 16,000 11,278 LEVEL TEXT TEXT AMT 01 SAME AS 2015 BUDGET. 16,000 16,000 641- 0650- 360 .00 -00 MISCELLANEOUS REVENUE 0 1,939 0 0 0 ** CLAY SEWAGE ------ - - - - -- 1,841,695 ------ - - - - -- ------ 1,976,156 - - - - -- 2,059,962 ------ - - - - -- 2,059,962 ------ - - - - -- 1,180,335 6/30/15 2016 YTD PROPOSED Actual BUDGET 570,550 1,233,948 240,224 537,997 174,935 374,215 9,525 16,000 0 0 - - - - - -- ------ - - - - -- 995,234 2,162,160 * ** SES9GE OPER & MAINT FUND 31,784,543 33,455,803 35,334,467 35,338,567 22,179,440 17,319,892 36,711,600 230 231 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE OPER & MAINT FOND 641 - 0621 - 792.10 -01 SALARIES - REGULAR 357,370 369,676 427,473 409,973 222,423 189,839 495,305 LEVEL TEXT TEXT AMT O1 DIRECTOR OF STREETS - 79,004.00 - 40% 31,602 MANAGER OF SEWER OPS - 64,955.00 - 700 45,469 SUPERINTENDENT V 55,330 SUPERINTENDENT V 55,330 SUPERINTENDENT III (SWEEPER FOREMAN) 50,404 ACCOUNTING CLERK IV - 32,675.00 - 30% 9,802 ADMINISTRATIVE ASST - 38,950.00 - 40% 15,580 FINANCIAL SPECIALIST, SR - 53,106.00.00 - 35% 18,587 VACANT - FINANCIAL SPECIALIST II - 37,487.00 - 50% 18,744 ENGINEERING STAFF ALLOCATIONS DIRECTOR OF PUBLIC WORKS - 114,874.00 - 10% 11,487 CITY ENGINEER - 100,284.00 - 14% 14,040 DEP DIRECTOR OF PUBLIC WORKS - 93,636.00 - 10% 9,364 ASST CITY ENGINEER - 79,062.00 - 14% 11,071 ASST CITY ENGINEER - 79,082.00 - 14% 11,071 ENGINEER I - 65,280.00 - 14% 9,139 MGR, PUBLIC CONSTRUCTION - 65,096.00 - 14% 9,113 GIS MANAGER - 60,649.00 - 14% 8,491 PROJECT MANAGER - 52,234.00 - 14% 7,313 EXEC ASST /DIR OF SPECIAL PROJ - 52,065.00 - 32% 16,661 PROJECT INSPECTOR II - 50,602.00 - 14% 7,084 PROJECT INSPECTOR II - 50,602.00 - 14% 7,084 PROJECT INSPECTOR I - 47,505.00 - 14% 6,651 DIR OF COMMUNICATIONS /PW - 42,244.00 - 14% 5,615 SECRETARY V - 32,758.00 - 14% 4,586 LOCATOR - 41,370.00 - 50% 20,685 SR GIS SPECIALIST - 49,110.00 - 25% 12,278 ADMIN. ASST. II - 40,104 - 14% 4,270 ASST. CITY ENGINEER - 43,943 - 14% 6,152 PT CITY ENGINEER - 40,362 - 14% 5,651 PERMITS MANAGER - 47,58 - 14% 6,651 495,305 641- 0621- 792.10 -02 SALARIES - HOURLY 1,047,563 1,069,317 1,181,611 1,181,611 681,443 515,947 1,160,200 LEVEL TEXT TEXT AMT O1 5 JOB LEADERS (5 X 20.32 X 2080) 211,328 10 HEAVY EQUIP OF I (10 X 18.85 X 2080) 392,080 4 EQUIP OP III (4 X 17.58 X 2080) 146,266 5 EQUIP OP II (5 X 17.49 X 2080) 181,896 5 EQUIP OPER III (5 X $18.17 X 2080) - SWEEPERS 188,968 SWEEPER OPERATORS PD AT HIGHER STREET RATE 1 GENERAL LABORER @ 16.03 (PD @ 40 %/60% STREETS) 20,006 CERTIFICATIONS 231 232 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 29,395 7,138 27,744 112,172 103,722 146,055 0 0 0 28,366 16,513 109,726 0 0 0 53,848 45,239 97,500 6,683 6,683 7,350 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET COLLECTION SYSTEM CERT (30 X .25 X 2080) 15,600 COLLECTION SYSTEM CERT (1 X .45 X 2080) 936 COLLECTION SYSTEM CERT (5 X .30 X 2080) 3,120 TOTAL STAFF: 29.4 FTE 1,160,200 641- 0621 - 792.10 -03 SEASONAL & INTERNS 24,838 21,224 27,200 44,700 LEVEL TEXT TEXT AMT O1 4 SUMMER HELP - APPROX APRIL - SEPTEMBER 27,744 4 X 17 WKS X 40 HRS X 10.20 /HR STAFF: 1.32 FTE 27,744 641- 0621- 792.10 -04 EXTRA AND OVERTIME 119,636 187,353 151,671 151,671 LEVEL TEXT TEXT AMT O1 BASED ON 5 -YEAR AVERAGE 2009 - 2013 146,055 146,055 641 - 0621 - 792.10 -05 TEMPORARY SERVICES 70,663 0 0 0 641- 0621- 792.10 -09 PERMANENT PART -TIME 7,113 59,980 98,903 98,903 LEVEL TEXT TEXT AMT O1 5 P/T EMPLOYEES - 29 HRS /WEEK 29 HRS X 52 WKS = 1508 HRS /YR X 5 X 12.00 /HR 92,290 ENGINEERING ALLOCATIONS ASST CITY ENGINEER - 43,943.00 - 14% 6,152 P/T SECRETARY V - 16,379.00 - 140 2,293 P/T CITY ENGINEER - 40,362.00 - 140 5,651 P/T PERMITS MANAGER - 23,858.00 - 14% 3,340 109,726 641- 0621 - 792.10 -10 HIRING BONUS 600 0 0 0 641- 0621- 792.10 -13 STAND BY PAY 43,930 44,163 54,976 54,976 LEVEL TEXT TEXT AMT O1 BACK -UP STAND BY: JOB LDR 20.32 X 32 HRS X 52 WKS 33,813 VAC11OR OP STAND BY:HE OP I 18.85 X 32 HRS X 52 WKS 31,367 SNOW CONTROL: HE OP I - 11 EMP X 18.85 X 6 HRS X 18WKS 22,394 DAY STAND BY: OP III SWPR - 2 EMP X 18.17 X 3 HRS X 36 DAYS 3,925 NIGHT STAND BY: OP III SWPR - 3 EMP X 18.17 +.35NP X 3 HRS X 36 DAY 6,001 97,500 641- 0621 - 792.10 -14 PRODUCTIVITY BONUS 0 0 7,250 7,250 232 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 29,395 7,138 27,744 112,172 103,722 146,055 0 0 0 28,366 16,513 109,726 0 0 0 53,848 45,239 97,500 6,683 6,683 7,350 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT O1 NEW IN 2014 - TEAMSTER CONTRACT PRODUCTIVITY BONUS - 250.00 /MAN X 29.4 641- 0621 - 792.11 -01 FICA - REGULAR LEVEL TEXT O1 ALL WAGES 2,043,880.00 X 7.65% TAXABLE CELL PHONE ALLOWANCE 5,655.00 X 7.65% TAXABLE AUTO ALLOWANCE 2,190.00 X 7.65% 641- 0621 - 792.11 -04 PERF - REGULAR LEVEL TEXT O1 ALL FULL TINE WAGES: 1,906,410.00 X 11.20% 641 - 0621 - 792.11 -07 UNEMPLOYMENT CCMP LEVEL TEXT O1 ALL WAGES: 2,043,880.00 X .25% 641 - 0621 - 792.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT O1 LONG TERM DISABILITY: 38.19 EMP X 4.00 X 24 PAY PERIODS REBATE: 2 EMP X $65.00 X 24 PAY PERIODS HEALTH COVERAGE: 36.19 EMP X 600.00 X 24 PAY PERIODS RATE INCREASED FROM 500.00 IN 2015 641 - 0621 - 792.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT O1 38.19 EMP X 5.00 X 24 PAY PERIODS 641- 0621 - 792.11 -10 CLOTHING /SHOE ALLOWANCE LEVEL TEXT O1 29.4 EMP X $250.00 PER YEAR 233 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET TEXT AMT 7,350 7,350 126,545 131,588 149,610 149,610 84,265 65,687 156,959 TEXT AMT 156,358 433 168 156,959 158,229 188,821 203,772 203,772 120,167 95,986 213,520 TEXT AMT 213,520 213,520 13,650 4,571 9,746 9,746 2,843 2,436 5,110 TEXT AMT 5,110 5,110 282,000 318,613 433,363 433,363 210,836 168,879 527,923 TEXT AMT 3,667 3,120 521,136 527,923 4,232 4,086 4,625 4,625 2,287 1,846 4,583 TEXT AMT 4,583 4,583 4,466 8,783 8,600 8,600 5,535 5,212 7,350 TEXT AMT 7,350 233 234 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 7,350 641 - 0621 - 792.11 -12 VEH /TOOL ALLOWANCE 1,175 1,950 2,130 2,130 865 750 2,190 LEVEL TEXT TEXT AMT O1 DEPUTY DIRECTOR OF PUBLIC WORKS 240 DIRECTOR OF PUBLIC WORKS 600 CITY ENGINEER 210 ASST CITY ENGINEER 210 DIRECTOR OF STREETS 720 PUBLIC CONSTRUCTION MANAGER 210 2,190 641 - 0621- 792.11 -24 CELL PHONE ALLOWANCE 3,496 4,208 4,476 4,476 1,910 1,687 5,655 LEVEL TEXT TEXT AMT O1 DIRECTOR OF STREETS 264 MANAGER OF SEWER OPERATIONS 462 SUPERINTENDENT V - 2 X 660.00 1,320 SUPERINTENDENT III 660 JOB LEADERS - 3 X 660.00 1,980 ENGINEERING ALLOCATIONS DIRECTOR OF PUBLIC WORKS 66 CITY ENGINEER 93 DEPUTY DIRECTOR OF PUBLIC WORKS 66 ASST CITY ENGINEER - 2 X 93.00 186 ENGINEER I 93 MANAGER, PUBLIC CONSTRUCTION 93 PROJECT MANAGER 93 PROJECT INSPECTOR II - 2 X 93.00 186 PROJECT INSPECTOR I 93 5,655 641 - 0621 - 792.11 -99 OTHER FRINGE BENEFITS 0 2,315 4,000 4,000 0 0 4,000 LEVEL TEXT TEXT AMT O1 TEAMSTER 457 PLAN MATCHING BENEFIT 4,000 4,000 * PERSONNEL SERVICES 2,265,506 2,416,648 2,769,406 2,769,406 1,563,038 1,227,565 2,971,170 641- 0621- 792.21 -02 PRINT SHOP 1,271 1,628 3,783 3,783 2,084 1,831 750 LEVEL TEXT TEXT AMT O1 SUPPLIES - FORMS, LETTERHEAD, ETC 750 750 234 235 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641 - 0621 - 792.21 -03 C.S. - OFFICE SUPPLIES 403 290 600 600 176 176 600 LEVEL TEXT TEXT AMT O1 COPY PAPER - ALL OTHER SUPPLIES FROM OFFICE MAX 600 600 641- 0621 - 792.21 -04 OTHER - OFFICE SUPPLIES 1,734 1,837 2,000 2,059 402 343 2,500 LEVEL TEXT TEXT AMT O1 OFFICE SUPPLIES 2,500 2,500 641 - 0621 - 792.22 -02 DIESEL FUEL 239,140 175,394 219,000 219,000 70,690 62,642 231,542 LEVEL TEXT TEXT AMT O1 2016 - BASED ON 4 -YR AVG 220,516.00 + 5% 231,542 231,542 641 - 0621 - 792.22 -05 UNIFORMS 8,216 7,811 9,328 9,653 4,304 3,148 9,328 LEVEL TEXT TEXT AMT O1 UNIFORMS, T- SHIRTS, CINTAS FOR UNIFORMS 9,328 9,328 641 -0621- 792.22 -06 COMPUTER SUPPLIES 7,713 0 0 0 0 0 1,000 LEVEL TEXT TEXT AMT O1 INK CARTRIDGES, MISC COMPUTER SUPPLIES 1,000 1,000 641- 0621 - 792.22 -20 C.S. - MEDICAL /SAFETY 1,446 0 0 0 0 0 0 LEVEL TEXT TEXT AMT O1 BUDGET MOVED TO OTHER OPERATING SUPPLIES 22 -24 641 -0621- 792.22 -21 C.S.- CLEANING SUPPLIES 1,368 1,274 1,500 1,501 501 501 1,500 LEVEL TEXT TEXT AMT O1 JANITORIAL SUPPLIES AS NEEDED 1,500 1,500 641- 0621- 792.22 -22 OTHER - MEDICAL /SAFETY 1,933 1,954 3,300 3,300 3,257 1,595 3,300 LEVEL TEXT TEXT AMT O1 SAFETY CLOTHING, SAFETY TRIPODS & WENCHES, SAFETY 3,300 METERS. 3,300 641 - 0621 - 792.22 -24 OTHER OPERATING SUPPLIES 37,406 11,683 32,000 33,037 3,693 3,637 32,000 235 236 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 WILDFLOWER SUPPLIES & EQUIPMENT MISC CONSTRUCTION SUPPLIES & EQUIP MISC MAINTENANCE SUPPLIES & EQUIP JET RODDER SUPPLIES, CHEMICALS. TOOLS & EQUIPMENT MISC SAFETY EQUIPMENT /CONFINED SPACE EQUIPMENT 32,000 (MOVED $2,000 FROM ACCT 22 -20) 32,000 641- 0621- 792.23 -01 BUILDING MATERIALS 5,769 1,145 1,500 1,548 809 809 2,500 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS SUPPLIES 2,500 2,500 641 - 0621 - 792.23 -02 STREET MATERIAL 100,396 187,208 170,000 181,574 52,308 42,516 235,000 LEVEL TEXT TEXT AMT O1 RISERS, CASTINGS, STRUCTURES - 145,000.00 AGGREGATE & BACKFILL - 30,000.00 CONCRETE PATCH MATERIAL - SEWER CUTS - 60,000.00 235,000 235,000 641 - 0621 - 792.23 -03 SEWER CONST. MATERIALS 133,897 41,804 130,000 130,000 3,915 3,409 130,000 LEVEL TEXT TEXT AMT O1 ALL CONSTRUCTION SUPPLIES. BASED ON HISTORICAL 130,000 TRENDS 130,000 641- 0621- 792.23 -04 SEWER MAINT MAT'E'RIALS 120,423 54,738 125,000 125,000 308 308 125,000 LEVEL TEXT TEXT AMT O1 SEWER MAINTENANCE SUPPLIES - 75,000.00 MAIN LINE REPAIRS /SEWER LATERAL PREVENTATIVE MAINTENANCE, UNEXPECTED - 50,000.00 125,000 125,000 641- 0621- 792.23 -10 REPAIR PARTS 0 0 1,400 1,400 1,380 1,380 3,500 LEVEL TEXT TEXT AMT O1 REPAIR PARTS AS NEEDED 3,500 3,500 641 - 0621 - 792.23 -20 SMALL TOOLS & EQUIPMENT 21,596 9,264 40,000 40,000 4,740 2,746 30,000 LEVEL TEXT TEXT AMT 236 237 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 01 TILE SAWS, WEED EATERS, HAND MOWERS FOR WEED PROGRAM AND OTHER SMALL TOOLS SEWER CAMERA VIEWING TOOLS /CAMERA 30,000 30,000 641 - 0621 - 792.23 -40 SALT & WINTER MATERIALS 58,812 18,710 40,000 78,493 78,226 78,226 127,400 LEVEL TEXT TEXT AMT 01 NEW SALT REIMBURSEMENT IN 2011 BUDGET FROM SEWER 127,400 DEPARTMENT FUND 641. IN 2013, SALT EXPENSED DIRECTLY TO SEWER DEPARTMENT BASED ON SBOA FORMULA PER SBOA, COST OF SALT TO BE SHARED BY FUNDS 641 AND 202. 127,400 641 - 0621 - 792.23 -99 OTHER REPAIR SUPPLIES 4,330 4,626 5,000 5,000 271 271 5,000 LEVEL TEXT TEXT AMT 01 MISC. UNANTICIPATED EXPENSES 5,000 5,000 * SUPPLIES 745,853 519,366 784,411 835,948 227,064 203,538 940,920 641- 0621 - 792.31 -01 LEGAL SERVICES 0 0 0 387 386 386 1,000 LEVEL TEXT TEXT AMT 01 NEW IN 2015 - LEGAL FEES 1,000 1,000 641 - 0621 - 792.31 -06 OTHER PROF SERVICES 2,979 0 0 0 0 0 0 641- 0621 - 792.31 -70 ADM FEE ALLOCATION 359,928 137,750 151,223 151,223 88,213 75,611 166,992 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #1 166,992 ADMINISTRATIVE FEE 166,992 641 - 0621 - 792.31 -71 CENTRAL STORES ALLOCATION 396 4,536 4,036 4,036 2,354 2,018 3,915 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #4 3,915 CENTRAL STORES 3,915 641- 0621- 792.31 -72 GIS ALLOCATION 34,980 20,593 21,623 21,623 12,613 10,811 22,704 LEVEL TEXT TEXT AMT 237 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 2016 FIXED COST ALLOCATION #6 GIS ADM FEE 641 - 0621 - 792.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #5 PRINT SHOP 641- 0621- 792.31 -75 311 CALL CENTER ALLOC LEVEL TEXT 01 2016 FIXED COST ALLOCATION 311 CATS, CENTER 641 - 0621 - 792.32 -04 TELEPHONE LEVEL TEXT 01 TELEPHONE - AVG 140.00 /MD X 12 - 1,680.00 CELL PHONES - AVG 150.00 /MO X 12 - 1,800.00 641- 0621 - 792.32 -21 TRAVEL - MILEAGE LEVEL TEXT 01 AR'a CONFERENCE, PUMPER SHOW 641 - 0621 - 792.32 -23 TRAVEL - HOTEL LEVEL TEXT 01 APWA CONFERENCE, PUMPER SHOW, MISCELLANEOUS 641- 0621- 792.32 -24 TRAVEL - MEALS LEVEL TEXT 01 APVa CONFERENCE, PUMPER SHOW, MISCELLANEOUS 641 -0621- 792.32 -25 TRAVEL - OTHER LEVEL TEXT 01 APK% CONFERENCE, PUMPER SHOW, MISCELLNEOUS 238 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 22,704 22,704 0 0 0 0 0 0 3,080 TEXT AMT 3,080 3,080 0 0 0 0 0 0 15,332 TEXT AMT 15,332 15,332 3,656 3,340 3,912 3,912 2,013 1,628 3,480 TEXT AMT 3,480 3,480 0 77 300 300 0 0 300 TEXT AMT 300 300 1,457 335 1,500 1,500 651 651 1,500 TEXT AMT 1,500 1,500 146 48 1,000 1,000 327 298 1,000 TEXT AMT 1,000 1,000 261 69 200 200 25 25 200 TEXT AMT 200 200 238 239 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641 - 0621 - 792.33 -02 PUBLICATION LEGAL NOTICE 36 172 300 300 46 46 300 LEVEL TEXT TEXT AMT O1 PUBLIC WORKS BID ANNOUNCEMENTS 300 300 641 - 0621 - 792.34 -02 LIABILITY INSURANCE 75,756 139,212 97,352 97,356 56,791 48,678 99,753 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 99,753 LIABILITY INSURANCE 99,753 641- 0621- 792.35 -01 ELECTRIC 17,162 14,342 17,850 17,850 8,732 8,694 18,750 LEVEL TEXT TEXT AMT O1 2015 BUDGET OF 17,850.00 + 5% 18,750 18,750 641 - 0621 - 792.35 -02 GAS 14,510 15,240 13,350 13,350 12,081 12,044 14,250 LEVEL TEXT TEXT AMT O1 2015 BUDGET OF 13,350.00 + 5% 14,250 14,250 641 - 0621- 792.35 -04 WATER 4,840 5,686 4,950 5,436 3,465 3,016 5,198 LEVEL TEXT TEXT AMT O1 2015 BUDGET OF 4,950.00 + 5% 5,198 5,198 641 -0621- 792.36 -01 BUILDING MAINTENANCE 19,012 14,260 20,000 20,677 13,422 12,816 44,000 LEVEL TEXT TEXT AMT O1 HVAC /MECHANICAL REPAIR, PEST CONTROL, BUILDING 44,000 REPAIRS, ANNUAL INSPECTIONS - RISERS /SPRINKLERS, ALARM SYSTEM 44% OF PWSC BUILDING EXPENSE 44,000 641 - 0621 - 792.36 -02 OFFICE EQUIPMENT REPAIR 2,634 2,022 3,886 3,886 1,341 1,341 3,886 LEVEL TEXT TEXT AMT O1 COPIER EXPENSES, OTHER OFFICE EQUIPMENT 3,886 3,886 641 - 0621 - 792.36 -03 AUTOMOTIVE EQUIP REPAIR 552,099 484,215 533,665 533,665 340,322 299,840 568,252 239 240 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,146 982 2,083 118 2015 2015 2,469 2,233 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT TEXT AMT 01 BASED ON 4 -YR AVERAGE 541,192.26 + 5% 568,252 568,252 641 - 0621 - 792.36 -04 COMPUTER EQUIP REPAIR 2,160 7,236 1,965 1,965 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #2 2,083 INFORI\ITION TECHNOLOGY 2,083 641 - 0621 - 792.36 -05 OTHER EQUIPMENT 3,036 1,972 8,900 8,900 LEVEL TEXT TEXT AMT 01 EQUIPMENT REPAIR NOT AVAILABLE @ CENTRAL SERVICES 3,500 CUES SVC CONTRACTS -3 CAMERA TRUCKS @ 1800.00 /YR 5,400 8,900 641- 0621- 792.36 -06 RADIO EQUIPMENT 924 5,829 40,600 40,600 LEVEL TEXT TEXT AMT 01 RADIO REPAIR BASED ON ACTUAL USE 6,000 6,000 641 - 0621 - 792.36 -07 COLLECTION SYSTEM 0 0 30,000 30,000 LEVEL TEXT TEXT AMT 01 SEWER LATERAL /MAIN LINE PREVENTATIVE MAINTENANCE 30,000 30,000 641 - 0621 - 792.36 -10 HAZARDOUS WASTE DISPOSAL 57,635 60,450 80,000 80,000 LEVEL TEXT TEXT AMT 01 SWEEPER DIRT TIPPING FEES - INC IN 2016 BY 3% 82,400 82,400 641- 0621- 792.37 -02 EQUIPMENT & CAPITAL LEASE 678 0 30,000 30,000 LEVEL TEXT TEXT AMT 01 MANHOLE INSPECTION EQUIPMENT 3 MOS X 10,000.00 30,000 30,000 641- 0621- 792.37 -11 CAPITAL LEASE PRINCIPAL 85,669 138,640 233,512 233,512 LEVEL TEXT TEXT AMT 01 2012 CAPITAL LEASE - DEBT SCHEDULE 98 28,065 2012 CAPITAL LEASE - DEBT SCHEDULE 100 68,150 240 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,146 982 2,083 118 118 8,900 2,469 2,233 6,000 0 0 30,000 36,610 33,009 82,400 0 0 30,000 149,733 92,887 195,700 241 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 6,944 4,824 6,970 0 0 100 0 0 1,000 8,360 8,360 4,500 1,060 1,060 10,000 749,222 621,377 1,351,545 20,682 13,093 1,927,500 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 2013 CAPITAL LEASE - DEBT SCHEDULE 110 46,635 2014 CAPITAL LEASE - DEBT SCHEDULE 124 46,300 2015 CAPITAL LEASE - DEBT SCHEDULE 140 6,550 195,700 641 - 0621 - 792.37 -12 CAPITAL LEASE INTEREST 5,171 7,639 14,734 14,734 LEVEL TEXT TEXT AMT O1 2012 CAPITAL LEASE - DEBT SCHEDULE 98 535 2012 CAPITAL LEASE - DEBT SCHEDULE 100 1,570 2013 CAPITAL LEASE - DEBT SCHEDULE 110 1,590 2014 CAPITAL LEASE - DEBT SCHEDULE 124 2,765 2015 CAPITAL LEASE - DEBT SCHEDULE 140 510 6,970 641 - 0621 - 792.39 -10 SUBSCRIPTIONS 0 0 100 100 LEVEL TEXT TEXT AMT O1 APWA/SEWER PUBLICATIONS 100 100 641- 0621- 792.39 -11 DUES 106 30 1,000 1,000 LEVEL TEXT TEXT AMT O1 DUES, PROFESSIONAL FEES 1,000 1,000 641 -0621- 792.39 -70 EDUCATION & TRAINING 4,545 170 2,500 8,360 LEVEL TEXT TEXT AMT O1 STATE CERTIFICATIONS F /COLLECTION SYS 4,500 COMPUTER CLASSES SEMINARS /TRAINING - APWA OTHER TRAINING 4,500 641 - 0621 - 792.39 -89 MISC. CHARGES & SVCS. 5,254 3,558 15,000 14,609 LEVEL TEXT TEXT AMT O1 MISCELLANEOUS UNPLANNED EXPENSES 10,000 10,000 * OTHER SERVICES & CHARGES 1,255,030 1,067,421 1,333,458 1,340,481 641- 0621- 792.63 -35 CONTRACTUAL SERVICE-OTHER 197,493 72,571 100,000 2,110,214 LEVEL TEXT TEXT AMT 241 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 6,944 4,824 6,970 0 0 100 0 0 1,000 8,360 8,360 4,500 1,060 1,060 10,000 749,222 621,377 1,351,545 20,682 13,093 1,927,500 242 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 CONTRACTUAL - RESIN LINE DIGS, ETC 77,500 NEW - IN 2015 FINANCE OFFICE DETERMINED THAT SEWER LINING & MANHOLE REHAB WERE NOT CAPITAL PROJECTS BUT 0&M. MOVED CAPITAL $$ TO THIS ACCOUNT IN 2015 1,850,000 1,927,500 641- 0621- 792.63 -70 BAD DEBT EXPENSE 181,824 169,039 145,000 145,000 97,923 80,652 145,000 LEVEL TEXT TEXT AMT O1 BASED ON 6 -YR AVG INCLUDING 2014 EST OF 262,803.00 145,000 145,000 * OTHER USES ------ - - - - -- 379,317 ------ - - - - -- ------ 241,610 - - - - -- 245,000 ------ - - - - -- 2,255,214 ------ - - - - -- 118,605 ------ - - - - -- 93,745 ------ - - - - -- 2,072,500 ** SEWER DEPARTMENT ------ - - - - -- 4,645,706 ------ - - - - -- ------ 4,245,045 - - - - -- 5,132,275 ------ - - - - -- 7,201,049 ------ - - - - -- 2,657,929 ------ - - - - -- 2,146,225 ------ - - - - -- 7,336,135 242 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0625- 792.10 -01 SALARIES - REGULAR LEVEL TEXT 01 DIRECTOR OF STREETS - 79,004.00 - 50 ACCOUNTING CLERK IV - 32,675.00 - 20% ADMIN ASSISTANT - 38,950.00 - 5% FINANCIAL SPECIALIST, SR - 53,106.00 - 10% DIR OF PUBLIC WORKS - 114,874.00 - 10% CITY ENGINEER - 100,284.00 - 2% DEPUTY DIR OF PUBLIC WORKS - 93,636.00 - 10% ASST CITY ENGINEER - 79,082.00 - 2% ASST CITY ENGINEER - 79,082.00 - 2% ENGINEER I - 65,280.00 - 2% MGR, PUBLIC CONSTRUCTION - 65,096.00 - 2% GIS MANAGER - 60,649.00 - 2% PROJECT MANAGER - 52,234.00 - 2% EXEC ASST /DIR OF SPECIAL PROD - 52,065.00 - 4% PROJECT INSPECTOR II - 50,602.00 - 2% PROJECT INSPECTOR II - 50,602.00 - 2% PROJECT INSPECTOR I - 47,505.00 - 2% DIRECTOR OF CaAMUNICATION /PW - 40,104.00 - 2% SECRETARY V - 32,758.00 - 2% ADNffN ASST, P.T. - 30,500 - 2% ASST CITY ENGINEER - 43,943 - 2% CITY ENGINEER P.T. - 40,362 - 2% PERMITS MANAGER - 47,508 - 2% 641 - 0625 - 792.10 -02 SALARIES - HOURLY LEVEL TEXT 01 JOB LEADER - 20.32 X 1040 HOURS 50% OF TIME TO SEWER INSURANCE 2 HE OP 1- 2 X 18.85 X 2080 CERTS: 2.5 X .25 X 2080 TOTAL STAFF: 2.5 FIE 641 - 0625 - 792.10 -04 EXTRA AND OVERTIME LEVEL TEXT 01 4 -YEAR AVERAGE 641 - 0625 - 792.10 -09 PERMANENT PART -TIME LEVEL TEXT 01 ASSISTANT CITY ENGINEER - 43,943.00 - 2% 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 44,621 52,342 64,586 64,586 TEXT AMT 27,705 58,391 3,950 6,535 1,948 5,311 11,487 2,006 9,364 1,582 1,582 1,306 1,302 1,213 1,045 2,083 1,012 1,012 950 802 655 610 879 807 950 58,391 113,706 95,928 102,698 TEXT AMT 21,133 78,416 1,300 100,849 14,146 19,374 14,074 TEXT AMT 16,053 16,053 0 0 0 TEXT AMT 879 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 64,586 36,833 27,705 58,391 102,698 63,854 48,840 100,849 14,074 10,341 9,612 16,053 0 243 867 581 2,491 ACCOUNT NUMBER ACCOUNT DESCRIPTION P/T SECRETARY V - 16,379.00 - 20 P/T CITY ENGINEER - 40,362.00 - 2% P/T PERMITS MANAGER - 23,858.00 - 20 641 - 0625- 792.10 -10 HIRING BONUS 641- 0625- 792.10 -13 STAND BY PAY LEVEL TEXT O1 JOB LEADER - SEWER STANDBY - 20.32 X 166.5 HRS SNOW STANDBY - 4 YR AVERAGE - 140 HRS 641 - 0625- 792.10 -14 PRODUCTIVITY BONUS LEVEL TEXT O1 NEW IN 2014 - TEAMSTER CONTRACT PRODUCTIVITY BONUS - 250.00 /MAN 641 - 0625 - 792.11 -01 FICA - REGULAR LEVEL TEXT O1 ALL WAGES: 184,644.00 X 7.65% CELL PHONE ALLOWANCE: 501.00 X 7.650 AUTO ALLOWANCE: 1,020.00 X 7.650 641 - 0625 - 792.11 -04 PERF - REGULAR LEVEL TEXT O1 WAGES LESS P/T - 179,857.00 X 11.20% 641- 0625- 792.11 -07 UNEMPLOYMENT COMP LEVEL TEXT O1 ALL WAGES: 184,644.00 X .250 641- 0625- 792.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT O1 LTD - 3.44 X $4.00 X 24 PAY PERIODS HEALTH - 3.44 X 600.00 X 24 PAY PERIODS RATE INCREASED FROM 500.00 IN 2015 244 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 328 807 477 2,491 400 0 0 0 0 0 0 3,409 3,834 2,552 2,552 7,386 6,809 6,235 TEXT AMT 3,385 2,850 6,235 0 0 625 625 625 625 625 TEXT AMT 625 625 12,894 13,007 14,237 14,237 8,901 6,989 14,244 TEXT AMT 14,126 39 79 14,244 17,610 19,668 20,598 20,598 13,262 10,412 20,144 TEXT AMT 20,144 20,144 1,344 444 923 923 269 231 462 TEXT AMT 462 462 31,623 31,465 44,709 44,709 22,753 18,578 49,867 TEXT AMT 331 49,536 49,867 244 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0625- 792.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT O1 LIFE - 3.44 X $5.00 X 24 PAY PERIODS 641- 0625- 792.11 -10 CLOTHING /SHOE ALLOWANCE LEVEL TEXT O1 SHOE ALLOWANCE - 2.5 X $250.00 PER YEAR 641- 0625 - 792.11 -12 VEH /TOOL ALLOWANCE LEVEL TEXT O1 DEPUTY PW DIRECTOR DIRECTOR PW CITY ENGINEER ASST CITY ENGINEER DIRECTOR OF STREETS PUBLIC CONSTRUCTION MANAGER 641 - 0625 - 792.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT O1 DIRECTOR OF PUBLIC WORKS - 660.00 - 100 CITY ENGINEER - 660.00 - 2% DEPUTY DIRECTOR OF PUBLIC WORKS - 660.00 - 10% ASST CITY ENGINEER - 660.00 - 2% ASST CITY ENGINEER - 660.00 - 2% ENGINEER I - 660.00 - 2% MANAGER, PUBLIC CONSTRUCTION - 660.00 - 2% PROJECT MANAGER - 660.00 - 2% PROJECT INSPECTOR II - 660.00 - 2% PROJECT INSPECTOR II - 660.00 - 2% PROJECT INSPECTOR I - 660.00 - 2% DIRECTOR OF STREETS - 660.00 - 5% JOB LEADER - 420.00 - 50% 641- 0625 - 792.11 -99 OTHER FRINGE BENEFITS * PERSONNEL SERVICES 641- 0625- 792.22 -02 DIESEL FUEL LEVEL TEXT 245 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 450 408 444 444 251 202 413 TEXT AMT 413 413 371 609 750 750 624 624 625 TEXT AMT 625 625 738 845 1,005 1,005 533 458 1,020 TEXT AMT 240 600 30 30 90 30 1,020 675 553 567 567 314 270 501 TEXT AMT 66 14 66 14 14 14 14 14 14 14 14 33 210 501 0 200 0 0 0 0 0 241,987 238,677 267,768 267,768 166,813 131,935 271,920 13,977 17,991 11,673 11,673 5,753 4,683 13,600 TEXT AMT 245 246 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 430 316 1,000 6,100 3,074 27,500 28,136 26,026 75,000 149 129 10,000 40,568 34,227 127,100 0 0 0 7,483 6,414 14,463 280 240 543 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 01 BASED ON 4 -YEAR AVERAGE 13,600 13,600 641- 0625- 792.22 -05 UNIFORMS 812 723 840 840 LEVEL TEXT TEXT AMT 01 UNIFORMS FROM CINTAS, T- SHIRTS 1,000 1,000 641 - 0625 - 792.22 -24 OTHER OPERATING SUPPLIES 26,435 4,987 82,500 83,862 LEVEL TEXT TEXT AMT 01 CONCRETE FORMS 2,500 AGGREGATE 12,500 ADA RAMPS, SIDEWALK REPAIRS, OTHER PROJECTS 12,500 27,500 641 - 0625 - 792.23 -04 SEWER MAINT MATERIALS 16,062 60,948 50,000 50,000 LEVEL TEXT TEXT AMT 01 ANNUAL ESTIMATED COST OF CONCRETE FOR WATERWORKS 75,000 UTILITY CUTS 75,000 641- 0625- 792.23 -20 SMALL TOOLS & EQUIPMENT 8,494 3,298 10,000 10,000 LEVEL TEXT TEXT ANT 01 HAND TOOLS, SAW, GENERATOR, MISCELLANEOUS TOOLS & 10,000 EQUIPMENT 10,000 * SUPPLIES 65,780 87,947 155,013 156,375 641- 0625- 792.31 -06 OTHER PROF SERVICES 1,527 0 0 0 641- 0625 - 792.31 -70 ADM FEE ALLOCATION 23,220 12,089 12,829 12,829 LEVEL TEXT TEXT AMT 01 2015 FIXED COST ALLOCATION #1 14,463 ADMINISTRATIVE FEE 14,463 641- 0625- 792.34 -02 LIABILITY INSURANCE 4,884 708 478 478 LEVEL TEXT TEXT AMT 01 2015 FIXED COST ALLOCATION #7 543 LIABILITY INSURANCE 543 246 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 430 316 1,000 6,100 3,074 27,500 28,136 26,026 75,000 149 129 10,000 40,568 34,227 127,100 0 0 0 7,483 6,414 14,463 280 240 543 2015 2015 6/30/15 2015 AMENDED 2013 2014 ORIGINAL ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET 641 - 0625 - 792.36 -03 AUTOMOTIVE EQUIP REPAIR 10,148 30,019 13,000 LEVEL TEXT TEXT AMT 01 100% OF 2015 BUDGET USED BY JUNE - DOUBLE FOR 2016 26,000 26,000 641 - 0625 - 792.36 -06 RADIO EQUIPMENT 60 0 0 * OTHER SERVICES & CHARGES 39,839 42,816 26,307 ------ ** CONCRETE CREW - - - - -- 347,606 ------ - - - - -- ------ 369,440 - - - - -- 449,088 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 13,000 13,000 13,000 26,000 0 0 0 0 26,307 20,763 19,654 41,006 - - - - - -- ------ 450,450 - - - - -- ------ 228,144 - - - - -- ------ 185,816 - - - - -- 440,026 247 248 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641- 0630 - 793.10 -01 SALARIES - REGULAR 1,315,903 1,383,796 1,503,613 1,497,113 867,747 675,626 1,359,590 LEVEL TEXT TEXT AMT 01 .5 FIE DIRECTOR OF UTILITIES 45,900 .5 FIE ASSTISTANT DIRECTOR OF UTILITIES 40,750 .9 FIE DIRECTOR OF WASTEWATER MAINTENANCE 63,000 1 FIE MANAGER - MAINTENANCE 63,000 1 FTE MANAGER - OPERATIONS (CSO) 67,276 .9 FIE SUPERINTENDENT V 49,797 .9 FIE MANAGER - OPERATIONS 60,549 .5 FIE MANAGER- ENVIRODID7ENTAL COMPLIANCE 33,818 1 FIE DIRECTOR OF FINANCIAL SERVICES 59,720 1 FIE INDUSTRIAL PRETREATMENT SPEC. I 51,699 .5 FIE UTILITY SAFETY DIRECTOR 26,750 2.25 CHEMISTS @ $48,575 EA 72,863 .75 FIE CHEMIST LEAD 38,753 1 FIE ASSISTANT CITY ENGINEER 79,082 .5 FIE DIRECTOR OF SCADA INF. SYSTEM 37,454 .5 FTE SYSTEM SPECIALIST IV 32,477 .75 FTE UTILITY PURCH. & STOREROOM MANAGER 38,250 .9 FIE ADMINISTRATIVE ASSISTANT I 35,056 .85 FIE SCADA INSTRUMENT SPECIALIST 46,575 .10 FTE DIRECTOR OF PUBLIC WORKS 11,487 .23 FIE CITY ENGINEER 23,065 .10 FTE DEPUTY DIRECTOR OF PUBLIC WORKS 9,364 1 FIE DIRECTOR OF CSO PROJECT MANAGED= 78,717 .46 FIE 2 EACH - ASSISTANT CITY ENGINEERS 36,378 .23 FTE ENGINEER I 15,014 .23 FIE MANAGER- PUBLIC CONSTRUCTION 14,972 .23 FIE GIS MANAGER 13,949 .23 FIE PROJECT MANAGER 12,014 .14 FIE EXEC ASST & DIR OF SPECIAL PROJECTS 7,289 .23 FTE 2 EACH PROJECT INSPECTOR II 23,278 .23 FIE PROJECT INSPECTOR 1 10,926 .23 FIE DIR. OF COMMUNICATIONS -PUB WORKS 9,224 .23 FTE ADMIN ASSISTANT II 7,015 .23 OF .73 FTE PART TIME CITY ENGINEER 10,107 .23 FIE SECRETARY V 7,534 .23 OF .5 FIE PART TIME CITY ENGINEER 9,283 .23 FIE PERMITS MANAGER 10,927 .25 FTE SENIOR GIS SPECIALIST 12,278 1 FIE INDUSTRIAL PRETREATMENT MANAGER 59,000 .5 WATER QUALITY & LAB DIRECTOR 35,000 1,359,590 641- 0630 - 793.10 -02 SALARIES - HOURLY 1,027,960 976,893 1,058,651 1,058,651 624,994 479,835 1,038,828 LEVEL TEXT TEXT AMT 248 249 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 PER TEAMSTERS' CONTRACTS: 2 FTE LEAD OPERATORS @ (2 X $22.52 X 2080) 93,683 6 FTE SENIOR OPERATORS @ (6 X 20.13 X 2080) 251,222 3 FTE GENERAL OPERATORS @ (3 X $19.31 X 2080) 120,494 1 FTE MAINTENANCE LEAD @ (1 X 22.52 X 2080) 46,842 4 FTE MAINTENANCE REPAIR IV @ (4 X $20.93 X 2080) 174,138 1 FTE MAINT. ELECTRICIAN V @(1 X $21.71 X 2080) 45,157 2 FTE SANITATION OPERATORS @ (2 X $16.85 X 2080) 70,096 2 FTE LIFT STATION REP. II @ (2 X $20.13 X 2080) 83,741 2 FTE CSO REP. II @ (2 X $19.31 X 2080) 80,330 1 FTE GENERAL LABORER @ (1 X $16.03 X 2080) 33,342 24 FTE TOTAL 4 OPER.DAY SHIFT PREMIUMS (4 X .12 X 2184) 1,048 5 OPER. NIGHT SHIFT PREMIUMS (5 X .35 X 2184) 3,822 5 OPER. CLASS II CERT PREMIUMS (5 X .80 X 2184) 8,736 3 OPER. CLASS I CERT. PREMIUMS (3 X .40 X 2184) 2,621 1 OPER. CLASS III CERT. PREMIUM (1 X 1.50 X 2184) 3,276 2 OPER. CLASS IV CERT PREMIUMS (2 X 2.00 X 2080) 8,320 3 MAINT. CLASS I CERT PREMIUMS (3 X .40 X 2080) 2,496 1 MAINT. CLASS II CERT PREMIUM (1 X .80 X 2080) 1,664 1 MAINT. BACKFLCW CERT PREMIUM (1 X .75 X 2080) 1,560 1 CSO CSII CERT PREMIUM (1 X .45 X 2080) 936 1 CSO CSI CERT PREMIUM (1 X .25 X 2080) 520 1 JOURNEY /MASTER ELECTRICIAN (1 X 1.50 X 2080) 3,120 2 LIFT STATION CLASS I CERT (2 X .40 X 2080) 1,664 1,038,828 641- 0630 - 793.10 -03 SEASONAL & IN'T'ERNS 12,009 10,126 21,120 21,120 6,184 1,152 30,720 LEVEL TEXT TEXT AMT O1 1 SUMMER LABORER $16 /HR X 16 WEEKS 10,240 2 ENGINEERING INTERNS $16 /HR X 16 WEEKS 20,480 30,720 641- 0630 - 793.10 -04 EXTRA AND OVERTIME 109,885 121,617 144,457 144,457 89,252 71,991 146,797 LEVEL TEXT TEXT AMT O1 EST. 150 HR X $20.82 AVE. RATE X 1.5 121,797 OT FOR PROJECTS NOT ACCOMPLISHED 8 TO 4PM 25,000 146,797 641 - 0630 - 793.10 -09 PERMANENT PART -TIME 0 0 0 6,500 5,202 3,488 0 LEVEL TEXT TEXT AMT O1 NO LONGER NEEDED. POSITION MOVED TO SOLID WASTE 641- 0630 - 793.10 -10 HIRING BONUS 600 0 0 0 0 0 0 641 - 0630 - 793.10 -13 STAND BY PAY 42,357 45,685 49,778 49,778 27,846 20,538 104,333 LEVEL TEXT TEXT AMT 249 250 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 01 CSO CREW 1664 HR X $19.72 32,814 MAINTENANCE 1664 HR X $20.54 34,179 OPERATIONS 1664 HR X $22.44 37,340 104,333 641 - 0630 - 793.10 -14 PRODUCTIVITY BONUS 0 0 6,000 6,000 5,750 5,750 6,000 LEVEL TEXT TEXT AMT 01 24 TEAMSTERS ELIGIBLE X $250 EACH 6,000 6,000 641- 0630 - 793.11 -01 FICA - REGULAR 185,749 188,142 214,049 214,049 121,258 93,711 204,042 LEVEL TEXT TEXT AMT 01 TAXABLE @ 7.65 %: REG SALARIES $1,359,590 104,008 HOURLY 999,619 76,471 SEASONAL 30,720 2,350 OVERTIME 146,797 11,230 STAND -BY 104,333 7,981 AUTO AJ-CWANCE 8,940 684 CELL PHONE ALLOW. 11,220 858 PROD. BONUS 6,000 460 204,042 641- 0630 - 793.11 -04 PERF - REGULAR 248,571 282,558 308,729 308,729 179,900 139,473 292,358 LEVEL TEXT TEXT AMT 01 ELIGIBLE @11.2 %: REGULAR SALARIES $1,359,590 152,275 HOURLY 999,619 111,957 OVERTIME 146,797 16,441 STAND -BY 104,333 11,685 292,358 641 - 0630 - 793.11 -07 UNEMPLOYMENT COMP 19,539 6,440 13,918 13,918 4,059 3,480 6,716 LEVEL TEXT TEXT AMT 01 .25% OF TOTAL SALARIES = $2,686,268 X .0025 6,716 6,716 641 - 0630 - 793.11 -08 GROUP INSURANCE - HEALTH 410,983 414,226 534,188 534,188 268,816 216,748 610,009 LEVEL TEXT TEXT AMT 01 LONG TERM DISABLILITY: 46.51FTE X $4.00 X 24 PAY PERIODS 4,465 HEALTH INS. 41.51 FIE X $600.00 X 24 PAY PERIODS 597,744 HEALTH INS /REBATE: 5 FTE X $ 65.00 X 24 PAY PERIODS 7,800 250 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0630 - 793.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 46.51 FTE X $5.00 X 24 PAY PERIODS 641 - 0630 - 793.11 -10 CLOTHING /SHOE ALLOWANCE LEVEL TEXT 01 TEAMSTER WORK GEAR ALLOWANCES 641- 0630 - 793.11 -12 AUTO ALLOWANCE LEVEL TEXT 01 5 ALLOCATED ENGINEERING ALLOWANCES UTILITY DIRECTOR, ASST. UTIL, DIRECTOR 641 - 0630 - 793.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT 01 14 FTE X $55/MO X 12 MONTHS ALLOCATED ENGINEERING PHONE ALLOWANCES 641 - 0630 - 793.11 -99 OTHER FRINGE BENEFITS LEVEL TEXT 01 TEAMSTER'S DEFERRED COIF MATCH * PERSONNEL SERVICES 641- 0630 - 793.21 -02 PRINT SHOP LEVEL TEXT 01 PRINTED MATERIALS COST 641- 0630 - 793.21 -03 C.S.- OFFICE SUPPLIES LEVEL TEXT 01 COPY PAPER, BASIC OFFICE SUPPLIES, AS NEEDED SAME AS 2015 251 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 610,009 5,906 5,578 5,820 5,820 3,291 2,649 5,581 TEXT AMT 5,581 5,581 4,347 6,434 8,000 8,000 2,647 2,259 8,000 TEXT AMT 8,000 8,000 3,688 3,525 1,635 1,635 1,698 1,568 8,940 TEXT AMT 1,740 7,200 8,940 6,220 7,085 12,510 12,510 3,907 3,409 11,220 TEXT AMT 9,240 1,980 11,220 2,889 2,400 2,500 2,500 2,025 0 2,500 TEXT AMT 2,500 2,500 3,396,606 3,454,505 3,884,968 3,884,968 2,214,576 1,721,676 3,835,634 1,003 2,071 1,750 1,750 771 679 700 TEXT AMT 700 700 1,598 1,467 3,000 3,000 722 577 3,000 TEXT AMT 3,000 251 252 2015 6/30/15 2016 Y -T -D 2015 2015 ACTUAL Actual 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 33,600 9,317 9,317 3,000 12,470 10,266 641 - 0630 - 793.21 -04 OTHER - OFFICE SUPPLIES 4,490 3,759 4,800 4,809 LEVEL TEXT TEXT AMT 01 TONER, ITEMS NOT AVAILABLE AT CENTRAL STORES 4,800 SAME AS 2015. 4,800 641 - 0630 - 793.21 -05 SMALL OFFICE EQUIPMENT 2,160 3,972 4,500 4,649 LEVEL TEXT TEXT AMT 01 MISC.OFFICE EQUIPMENT /REPLACEMENT CHAIRS AS NEEDED 4,500 SAME AS 2015. 4,500 641- 0630 - 793.22 -01 CENTRAL SERVICE GASOLINE 33,427 33,427 29,218 29,218 LEVEL TEXT TEXT AMT 01 10,500 GAL @ $3.20 /GAL 33,600 AMOUNT CALCULATED BY CENTRAL SERVICES 33,600 641 - 0630 - 793.22 -02 COMPRESSED GAS /DIESEL 6,753 2,493 8,500 14,440 LEVEL TEXT TEXT AMT 01 DIESEL FUEL FOR PLANT EQUIPMENT 8,000 8,000 641- 0630 - 793.22 -05 UNIFORMS 20,912 22,701 24,000 24,000 LEVEL TEXT TEXT AMT 01 WEEKLY RENTAL /CLEANING,RUG SERVICE 26,000 T- SHIRTS FOR TEAMSTERS, PER CONTRACT 26,000 641 - 0630 - 793.22 -12 OIL 6,056 8,413 7,000 11,520 LEVEL TEXT TEXT AMT 01 FOR GENERATORS /PUMPS /LIFT STATIONS 6,000 REDUCED FROM 2015 BUDGET. 6,000 641- 0630 - 793.22 -20 C.S. - MEDICAL /SAFETY 2,406 2,477 1,500 1,500 LEVEL TEXT TEXT AMT 01 SAFETY GLOVES, FIRST AID SUPPLIES, NEUTRALIZER FOR FIAPT7Av1ABLES, OTHER AS NEEDED. 1,500 252 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,138 991 4,800 3,892 3,542 4,500 10,419 9,219 33,600 9,317 9,317 8,000 12,470 10,266 26,000 9,241 2,706 6,000 1,190 1,190 1,500 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0630 - 793.22 -21 C.S. - CLEANING SUPPLIES LEVEL TEXT 01 DEGREASERS, SOLVENTS, SOAPS, WAXES, ETC. 641 - 0630 - 793.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT 01 FIRE EXTINGUISHER ANNUAL SERVICE SAFETY VESTS SENSOR CARTRIGES FOR AIR MONITORS CALIBRATION GAS FOR AIR MONITORS REPLACEMENT BATTERIES FOR AIR MONITORS LIFE RINGS INSPECTION /REPAIR CONFINED SPACE WINCHES EYE WASH STATION MAINTENANCE SAFETY GLASSES DISPOSABLE EAR PLUGS EARMUFFS FOR NOISE PROTECTION ELECTRICAL GLOVES TRAFFIC SIGNS ESCAPE RESPIRATORS SCBA REPLACEMENTS CSO TRUCK MOUNT HOIST SYSTEM FOR CONFINED SPACE MISC. FIRST AID SUPPLIES 641 - 0630 - 793.22 -60 OFFICE COMPUTERS 641 - 0630 - 793.22 -61 PROCESS COMPUTERS LEVEL TEXT 01 SCADA NETWORK SWITCHES SCADA FIBER LOOPS FORMERLY IN 36 -04 641 - 0630 - 793.23 -10 REPAIR PARTS LEVEL TEXT 01 CRITICAL PARTS INVENTORY MISC. ELECTRICAL,PLUMBING PARTS,BEARINGS, SEALS 641 - 0630 - 793.23 -20 SMALL TOOLS & EQUIPMENT LEVEL TEXT 253 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 3,356 2,659 6,500 4,462 4,297 15,630 1,227 1,227 0 4,778 4,778 40,000 194,528 177,928 425,000 932 922 34,500 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 1,500 5,763 4,427 6,500 6,500 TEXT AMT 6,500 6,500 10,271 19,287 18,530 19,158 TEXT AMT 2,500 250 1,120 300 400 80 1,500 200 250 250 250 250 100 180 5,000 2,500 500 15,630 0 0 10,000 10,000 0 0 5,000 5,000 TEXT AMT 20,000 20,000 40,000 483,568 334,213 449,000 535,839 TEXT AMT 75,000 350,000 425,000 10,093 14,093 37,000 37,596 TEXT AMT 253 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 3,356 2,659 6,500 4,462 4,297 15,630 1,227 1,227 0 4,778 4,778 40,000 194,528 177,928 425,000 932 922 34,500 254 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 177 177 900 51,459 41,553 49,360 85,474 64,787 215,000 395,553 336,816 874,990 9,989 7,843 350,000 129,014 108,859 1,000,000 5,624 0 40,000 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 01 CSO FLOW MONITORING EQUIPMENT 20,000 WWTP AUTOMATED SAMPLER 7,000 PLANT 112= - MOWERS, RAKES, TOOLS, ETC. 7,500 34,500 641 - 0630 - 793.23 -21 C.S. -SMALL TOOLS & EQUIP. 727 525 900 900 LEVEL TEXT TEXT AMT 01 MISC SMALL ITEMS, HAND TOOLS, ETC. AS NEEDED. 900 900 641- 0630 - 793.23 -60 LAB MATERIALS / SUPPLIES 70,766 58,656 91,500 93,980 LEVEL TEXT TEXT AMT 01 CHEMICALS, REAGENTS 29,500 UNANTICIPATED EQUIP. REPLACE= 8,000 INDUSTRIAL PRETREATMENT SAMPLING EQUIPMENT 5,000 ICP GASSES 3,500 REAGENT WATER SYSTEM REPLACEMENT 3,360 49,360 641- 0630 - 793.23 -62 MATERIALS & SUPPLIES 185,777 251,183 215,000 230,854 LEVEL TEXT TEXT AMT 01 CHEMICALS, NUTS /BOLTS, BELTS, OTHER CONSUMABLES 215,000 215,000 ------ * SUPPLIES - - - - -- 845,770 ------ - - - - -- ------ 763,164 - - - - -- 917,698 ------ - - - - -- 1,034,713 641 - 0630 - 793.31 -01 LEGAL SERVICES 1,056 488 70,000 82,000 LEVEL TEXT TEXT AMT 01 LONG TERM CONTROL PLAN- (LTCP), NATIONAL ROLLUTATE DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT NEGOTIATIONS 350,000 350,000 641 - 0630 - 793.31 -02 ENGINEERING 910,810 926,686 780,000 962,698 LEVEL TEXT TEXT AMT 01 LONG TERM CONTROL PLAN ASSISTANCE /C.A. AT WWTP 750,000 LIFT STATION FACILITY PLAN 100,000 WWTP DEWATERING BELT PRESSES 30,000 MISC. PAY AS YOU GO CAP.- MAINT. ENGINEERING 120,000 1,000,000 641 - 0630 - 793.31 -04 ACCOUNTING 0 38,357 40,000 40,000 254 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 177 177 900 51,459 41,553 49,360 85,474 64,787 215,000 395,553 336,816 874,990 9,989 7,843 350,000 129,014 108,859 1,000,000 5,624 0 40,000 255 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT 01 CPA SERVICES - VARIOUS AUDITS, COST OF SERVICE STUDY 40,000 40,000 641 - 0630 - 793.31 -06 OTHER PROFESSIONAL SERV 7,764 0 5,000 8,791 3,791 0 5,000 LEVEL TEXT TEXT AMT 01 UNFORSEEN SERVICES, AS NEEDED. 5,000 5,000 641- 0630 - 793.31 -07 MGMT FEE TO NTATERWORKS 1,029,948 993,120 1,022,364 1,022,364 596,379 511,182 1,261,956 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #11 1,261,956 UTILITY CUSTOMER SERVICE OPERATIONS FEE 1,261,956 641 - 0630 - 793.31 -09 CONTRACT LAB ANALYSIS 25,053 25,084 36,500 43,863 16,380 15,028 40,000 LEVEL TEXT TEXT AMT 01 SLUDGE, BIOMONITORING, LL HG. ALL ANALYTICAL TESTS UNABLE TO PERFORM IN HOUSE 40,000 40,000 641 - 0630 - 793.31 -70 ADM FEE ALLOCATION 719,856 708,374 811,769 811,769 473,532 405,885 995,889 LEVEL TEXT TEXT AMT 01 2015 FIXED COST ALLOCATION #1 995,889 ADMINISTRATIVE FEE - MAYOR, CLERK, COUNCIL,ADMIN & FINANCE, CITY ATTORNEY 995,889 641 - 0630 - 793.31 -71 CENTRAL STORES ALLOCATION 5,232 5,268 6,911 6,911 4,031 3,455 6,834 LEVEL TEXT TEXT AMT 01 2015 FIXED COST ALLOCATION #4 6,834 CENTRAL STORES OPERATIONS 6,834 641- 0630 - 793.31 -72 GIS ALLOCATION 34,980 20,593 21,623 21,623 12,613 10,811 22,704 LEVEL TEXT TEXT AMT 01 2016 FIXED COST ALLOCATION #6 22,704 GIS ADM FEE 22,704 641 - 0630 - 793.31 -73 PRINT SHOP ALLOCATION 0 0 0 0 0 0 1,237 255 256 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,972 1,654 5,000 0 0 0 14,179 12,266 18,972 1,284 1,118 2,000 124- 124- 8,000 2,139 2,139 5,000 636 636 1,250 314 314 500 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT TEXT AMT 01 2016 FIXED ALLOCATION #5 1,237 FORMERLY CHARGED TO ACCOUNT #21 -02 1,237 641- 0630 - 793.32 -02 POSTAGE 2,778 2,828 5,000 5,000 LEVEL TEXT TEXT AMT 01 MAIL COURIER SERVICE & SUPPLIES 5,000 5,000 641 - 0630 - 793.32 -03 TRAVEL 210 0 0 0 641 - 0630 - 793.32 -04 TELEPHONE 21,271 21,139 18,972 18,972 LEVEL TEXT TEXT AMT 01 CITY ALLOCATION $860 /MONTH 10,320 AT &T AVERAGE $560 /1,10NTH 6,720 ATT MOBILITY AVERAGE $161 /MONTH 1,932 18,972 641 - 0630 - 793.32 -21 TRAVEL - MILEAGE 1,174 1,246 1,500 1,500 LEVEL TEXT TEXT AMT 01 REIMBURSEMENTS FOR TRAVEL WHEN CITY VEHICLE IS NOT AVAILABLE. 2,000 2,000 641 - 0630 - 793.32 -22 TRAVEL - AIRFARE 0 404 2,000 2,000 LEVEL TEXT TEXT AMT 01 FOR MEETINGS, CONFERENCES, SEMINARS NOT IN AREA. 8,000 8,000 641- 0630 - 793.32 -23 TRAVEL - HOTEL 3,289 5,383 4,250 4,250 LEVEL TEXT TEXT AMT 01 TECHNICAL TRAINING, IWEA ANNUAL CONF, SECTIONAL 5,000 MEETINGS, COMPUTER TRAINING, OPERATOR OLYMPICS 5,000 641 - 0630 - 793.32 -24 TRAVEL - MEALS 816 1,951 1,000 1,000 LEVEL TEXT TEXT AMT 01 MEALS WHEN AWAY AT SEMINARS, CONFERENCES, ETC. 1,250 1,250 641 - 0630 - 793.32 -25 TRAVEL - OTHER 622 1,311 250 550 256 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 1,972 1,654 5,000 0 0 0 14,179 12,266 18,972 1,284 1,118 2,000 124- 124- 8,000 2,139 2,139 5,000 636 636 1,250 314 314 500 ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT 01 TOLLS, PARKING, OTHER TRAVEL MISC. 641 - 0630 - 793.33 -02 PUBLICATION LEGAL NOTICE LEVEL TEXT 01 BID NOTIFICATIONS, EMPOYEE CLASSIFIEDS 641- 0630 - 793.34 -02 LIABILITY INSURANCE LEVEL TEXT 01 2016 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 641 - 0630 - 793.35 -01 ELECTRIC LEVEL TEXT 01 NO INCREASE FOR 2016 9% UTILITY OFFICE FEE 641 - 0630 - 793.35 -02 HEAT LEVEL TEXT 01 NO INCREASE FOR 2016 9% UTILITY OFFICE FEE 641- 0630 - 793.35 -04 WATER LEVEL TEXT 01 SAME AS 2015 BUDGET. 641 - 0630 - 793.36 -01 MAINT SVCS- BUILDING LEVEL TEXT 01 HVAC MAINTENANCE CONTRACT UPGRADE HVAC BOILER -ADMIN & HEADWORKS OVERHEAD CRANES ROLLING GATES OVERHEAD DOORS ALL OTHER BUILDING REPAIRS ROOF REPLACEMENT - COMPRESSOR BUILDING 257 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 2,146 1,941 2,000 108,038 92,604 174,980 414,301 366,830 801,109 156,740 137,979 163,500 7,794 5,694 15,800 114,158 112,676 340,000 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET TEXT AMT 500 500 1,505 1,964 2,000 2,500 TEXT AMT 2,000 2,000 151,512 177,576 185,209 185,209 TEXT AMT 174,980 174,980 651,706 672,359 734,962 734,962 TEXT AMT 734,962 66,147 801,109 121,776 159,531 195,763 195,763 TEXT AMT 150,000 13,500 163,500 11,497 11,232 15,800 15,800 TEXT AMT 15,800 15,800 41,904 123,845 205,000 306,051 TEXT AMT 20,000 50,000 4,000 2,500 4,000 24,500 200,000 257 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 2,146 1,941 2,000 108,038 92,604 174,980 414,301 366,830 801,109 156,740 137,979 163,500 7,794 5,694 15,800 114,158 112,676 340,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION PAVING, CONCRETE REPL. AT WWTP LIGHTING & SECURITY CAMERAS 641 - 0630 - 793.36 -02 OFFICE EQUIPMENT LEVEL TEXT O1 SMALL, INCIDENTAL COMPUTER REPAIRS FORMERLY IN 36 -04 641- 0630 - 793.36 -03 AUTOMOTIVE EQUIP REPAIR LEVEL TEXT O1 PARTS & LABOR FOR IN -HOUSE & 3RD PARTY REPAIRS 641 - 0630 - 793.36 -04 COMPUTER EQUIPMENT LEVEL TEXT O1 2016 FIXED COST ALLOCATION #2 IT OPERATIONS NETWORK SWITCHES - SCADA - MOVED TO 22 -61 FIBER LOOPS FOR SCADA -MOVED TO 22 -61 MISC COMPUTER REPAIRS -MOVED TO 36 -02 641- 0630 - 793.36 -05 OTHER EQUIPMENT LEVEL TEXT O1 GENERATORS PM AND COMPRESSORS PM SERVICES REPLACE WWTP PUMPS & CONTROLS LIFT STATION UPGRADES& BYPASS INSTALLATIONS OUTSIDE REPAIR SERVICES FOR EQUIPMENT DEWATERING PRESS REBUILD CHEMICAL FEED AT LIFT STATIONS 641- 0630 - 793.36 -06 RADIO EQUIPMENT LEVEL TEXT O1 BASED ON EXPECTED EXPENSE. LIFT STATION RADIO ALARM SYSTEMS 641 - 0630 - 793.36 -10 HAZARDOUS MAT'L REMOVAL LEVEL TEXT O1 REDUCED FROM 2015 BUDGET. 258 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 25,000 10,000 340,000 2,538 2,538 3,000 3,000 2,538 0 2,000 TEXT AMT 2,000 2,000 54,375 35,000 40,000 40,000 24,208 22,394 40,000 TEXT AMT 40,000 40,000 24,672 48,708 59,683 59,683 10,315 8,842 18,330 TEXT AMT 18,330 18,330 213,145 317,848 733,000 895,111 227,600 226,519 693,000 TEXT AMT 18,000 100,000 100,000 75,000 200,000 200,000 693,000 1,884 5,855 21,500 21,500 271 117 21,500 TEXT AMT 1,500 20,000 21,500 5,180 0 1,000 1,259 259 259 500 TEXT AMT 500 258 259 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 500 641 - 0630 - 793.37 -11 CAPITAL LEASE PRINCIPAL 123,862 128,633 151,414 151,414 148,522 83,315 138,947 LEVEL TEXT TEXT AMT 01 SCHEDULE #100 (2012) VACTOR TRUCK FOR CSO 62,467 SCHEDULE #102 (2012) COPIER /SCANNER /FAX 1,241 SCHEDULE #125 (2014) HP COMPUTERS 2,849 SCHEDULE #132(2014)RICOH COPIERS -ADMIN & HEAGWORKS 1,585 SCHEDULE #36 (2010) PUBLIC WORKS BLDG. 12.3% SHARE 67,035 OFICE COMPUTERS ON REPLACEMENT SCHEDULE EST $10,000, 5 YR LEASE, 2015 PRIN. $1,925 1,925 137,102 641- 0630 - 793.37 -12 CAPITAL LEASE INTEREST 24,464 22,067 19,098 19,098 19,851 10,755 16,245 LEVEL TEXT TEXT AMT 01 SCHEDULE #36 (2010) PUBLIC WORKS BLDG 12.3% SHARE 13,927 SCHEDULE #102 (2012) RICOH COPIER -ADMIN BLDG. 82 SCHEDULE #100 (2012) VACTOR TRUCK CSO 1,438 SCHEDULE #125 (2014) HP COMPUTERS 331 SCHEDULE #132 (2014) RICOH COPIERS -ADMIN & HW 294 OFFICE COMPUTERS ON REPLACEMENT SCHEDULE EST. $10,000, 5 YR LEASE, 2016 INTEREST $173 173 16,245 641- 0630 - 793.39 -10 SUBSCRIPTIONS 0 45,275 64,530 68,230 39,392 38,675 74,530 LEVEL TEXT TEXT AMT 01 TECHOONNECT -SCADA 36,000 AUTOCAD 400 LINKO 4,000 VM WARE 130 MAXIMO 30,000 KEPWARE EX 800 CISCO SMARTNET 3,200 74,530 641 - 0630 - 793.39 -11 DUES 5,426 3,123 5,000 20,750 9,610 9,488 5,000 LEVEL TEXT TEXT AMT 01 WPCF, AWPA, AWWA, WET WEATHER PARTNERSHIP, IWPCA, OTHER 5,000 5,000 641- 0630 - 793.39 -39 CREDIT CARD FEES 563 793 360 660 541 370 500 LEVEL TEXT TEXT AMT 259 260 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET O1 CREDIT CARD TERMINAL AT ORGAINC RESOURCES 500 AVERAGE FEE $40 /MONTH 500 641 - 0630 - 793.39 -70 EDUCATION & TRAINING 6,766 9,717 24,000 24,926 5,855 5,756 24,000 LEVEL TEXT TEXT AMT O1 12 STAFF @ $2,000 EACH 24,000 24,000 641 - 0630 - 793.39 -89 MISC. CHARGES 83 59 100 100 6 6 100 LEVEL TEXT TEXT AMT O1 SMALL, UNFORSEEN EXPENSES 100 100 * OTHER SERVICES & CHARGES 4,207,717 4,518,355 5,288,558 5,779,307 2,563,898 2,205,285 6,296,383 641- 0630 - 793.50 -01 STATE BOARD OF ACCOUNTS 7,095 3,194 6,500 6,500 0 0 6,500 LEVEL TEXT TEXT AMT O1 ANNUAL AUDIT FEE, STATE BOARD OF ACCOUNTS 6,500 6,500 641 - 0630 - 793.50 -02 OPERATING TRANSFER 9,667,884 13,427,609 14,875,700 14,875,700 10,444,376 8,897,303 12,289,388 LEVEL TEXT TEXT AMT O1 641 TO 649 FOR 2016 DEBT SERVICE -PER SCHEDULE 9,265,391 641 TO 642 FOR PAY AS YOU GO CAP- WASTEWATER 1,392,000 641 TO 642 FOR PAY AS YOU GO CAPITAL- SEWERS 1,095,000 641 TO 643 FOR 2015 0 &M RESERVE 536,997 12,289,388 641- 0630 - 793.60 -03 PAYMENT IN LIEU OF TAX 2,775,553 2,914,332 3,497,197 3,497,197 2,040,031 1,748,598 3,672,057 LEVEL TEXT TEXT AMT O1 FIXED ALLOCATION #3 3,672,057 3,672,057 641- 0630 - 793.63 -35 CONTRACTUAL SERVICE -OTHER 1,329,441 699,423 866,550 1,199,109 465,387 214,799 909,550 LEVEL TEXT TEXT AMT O1 JF NEW GREEN SOLUTIONS 25,000 FISH STUDY WITH CITY OF ELKHART 50,000 PREV.MAINT.FLOW METERS & CSO DME PROGRAM CONTROL 40,000 ANNUAL WASTEWATER NPDES PERMIT 30,000 LAB SVC.CONTRACT, ICP; BALANCE WEIGHT TESTING 16,000 260 909,550 641 - 0630 - 793.63 -36 WASTE HAULING 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET PREV. MAINT. SCADA INSTRUMENTATION 25,000 FIRE, PEST, LAWN, XP -SW M9, UNTERWRITER'S, RIVER BA 4,550 HACH SERVICE CONTRACT - ONLINE METERING 12,000 MISCELLANEOUS CONTRACTS 125,000 LARGE DIAMETER SEWER CLEANING & CSO REPAIRS 150,000 ENET CSO SERVICE FEE 320,000 PHOSPHAX METER/ANALYZER SERVICE & CALIBRATION 5,000 RMP -PSM REVISION; PROCESS HAZARD ANALYSIS 18,000 AIR PERMIT ASSISTANCE & EDIISSIONS TESTING 9,000 CSO OPERATIONAL PLAN ASSISTANCE 30,000 ABANDON GROUND WATER WELL CASTINGS 50,000 909,550 641 - 0630 - 793.63 -36 WASTE HAULING 57,602 40,000 45,000 45,000 36,610 33,009 45,000 LEVEL TEXT TEXT AMT 01 LANDFILL -GRIT, STREET SWEEPINGS 35,000 LG DIAMETER SEWER GRIT DISPOSAL 10,000 45,000 641 - 0630 - 793.65 -06 VARIOUS CHEMICALS 412,616 283,375 559,073 694,919 154,623 106,886 483,901 LEVEL TEXT TEXT AMT 01 CL2 200 TONS 68,000 S02 100 TONS 52,000 FERRIC CHLORIDE 92,000 GALLONS 57,960 SODIUM HYPOCHIORITE 20,000 GALLONS 15,200 CALCIUM NITRATE 57,000 GALLONS 112,860 DRY POLYMER FiOCCULENT 80,000 LBS 126,400 POLYGONE 990 GALLONS 41,481 MISC. CHEMICALS 10,000 483,901 * OTHER USES ------ - - - - -- 14,250,191 ------ - - - - -- 17,367,933 ------ - - - - -- 19,850,020 ------ - - - - -- 20,318,425 ------ - - - - -- 13,141,027 ------ - - - - -- 11,000,594 ------ - - - - -- 17,406,396 ** WASTEWATER DEPARTMENT 22,700,284 26,103,957 29,941,244 31,017,413 18,315,054 15,264,372 28,413,403 261 ACCOUNT NUMBER ACCOUNT DESCRIPTION 641 - 0631 - 793.10 -01 SALARIES - REGULAR LEVEL TEXT O1 1.0 FTE OPERATIONS SUPERVISOR 1.0 FTE ADMINISTRATIVE ASST. 1 .10 FIE PUBLIC WORKS DIRECTOR SALARY .10 FTE DEPUTY PW DIRECTOR SALARY TOTAL 2.2 FTE 641 - 0631 - 793.10 -02 SALARIES - HOURLY LEVEL TEXT O1 3 HEAVY EQUIP.OPERATORS II @ $19.31 X 2080 HR 1 JOB LEADER @ (1 X $20.16 X 2080) 641 - 0631 - 793.10 -04 EXTRA AND OVERTIME LEVEL TEXT O1 EST 300 HR @ $19.73 AVE. RATE X 1.5 LAND APP BIOSOLIDS SPRING & FALL, SNOW PLOWING AS NEEDED 641 - 0631 - 793.10 -05 TEMPORARY SERVICES LEVEL TEXT O1 1 TEMP. EQUIPMENT OPERATOR X $16 /HR. X 16 WEEKS 641- 0631 - 793.10 -10 HIRING BONUS 641- 0631 - 793.10 -13 STAND BY PAY LEVEL TEXT O1 SNOW REMOVAL 512 HR X $19.73 641- 0631 - 793.10 -14 PRODUCTIVITY BONUS LEVEL TEXT O1 4 ELIGIBLE X $250 EACH 641- 0631 - 793.11 -01 FICA - REGULAR LEVEL TEXT O1 TOTAL WAGES $337,311 X 7.65% 262 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 93,877 103,471 113,682 113,682 57,141 49,055 117,468 TEXT AMT 57,666 38,951 11,487 9,364 117,468 152,950 154,890 165,434 165,434 104,633 80,134 162,427 TEXT AMT 120,494 41,933 162,427 14,319 21,008 37,980 37,980 6,723 6,382 36,075 TEXT AMT 36,075 36,075 14,192 18,916 15,360 15,360 1,280 1,280 10,240 TEXT AMT 10,240 10,240 400 0 0 0 0 0 0 0 3,725 3,636 3,636 3,541 3,541 10,101 TEXT AMT 10,101 10,101 0 0 1,000 1,000 1,000 1,000 1,000 TEXT AMT 1,000 1,000 20,794 22,877 26,732 26,732 13,317 10,779 25,954 TEXT AMT 25,803 262 263 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 19,234 15,547 36,520 491 421 843 23,446 19,764 89,875 433 356 744 0 0 1,500 490 420 840 407 396 1,122 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET TAXABLE BENEFITS $1,962 X 7.65% 151 25,954 641- 0631- 793.11 -04 PERF - REGULAR 26,115 31,693 35,922 35,922 LEVEL TEXT TEXT AMT O1 SALARIES $117,468 X 11.20 13,157 HOURLY $162,427 X 11.20 18,192 OVERTIME $36,075 X 11.20 4,040 STAND-BY $10,101 X 11.20 1,131 36,520 641 - 0631 - 793.11 -07 UNEMPLOYMENT CCMP 2,413 789 1,685 1,685 LEVEL TEXT TEXT AMT O1 TOTAL SALARIES $337,311 X .250 843 843 641 - 0631 - 793.11 -08 GROUP INSURANCE - HEALTH 39,939 43,572 74,961 74,961 LEVEL TEXT TEXT AMT O1 L.T. DISABILITY -6.2 EMP. X $4.00 X 24 PAY PERIODS 595 HEALTH INS -6.2 EMP. X $600 X 24 PAY PERIODS 89,280 89,875 641- 0631 - 793.11 -09 GROUP INSURANCE - LIFE 730 727 744 744 LEVEL TEXT TEXT AMT O1 6.2 EMP. X $5 X 24 PAY PERIODS 744 744 641- 0631 - 793.11 -10 CLOTHING /SHOE ALLOWANCE 1,020 740 1,500 1,500 LEVEL TEXT TEXT AMT O1 TEAMSTER WORK GEAR ALLCWANCE 1,500 1,500 641- 0631- 793.11 -12 AUTO ALL9vMNCE 600 800 840 840 LEVEL TEXT TEXT AMT O1 PW DIRECTOR ALLOCATED ALTAWANCE $50 /MONTH X 12 600 ASST. PW DIRECTOR ALLOCATED ALLOW. $20 /MO. X 12 240 840 641- 0631 - 793.11 -24 CELL PHONE ALLOWANCE 726 671 792 792 LEVEL TEXT TEXT AMT O1 1 FIE X $55 /MO X 12 MONTHS 660 263 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 19,234 15,547 36,520 491 421 843 23,446 19,764 89,875 433 356 744 0 0 1,500 490 420 840 407 396 1,122 ACCOUNT NUMBER ACCOUNT DESCRIPTION PW DIRECTOR ALLOCATION $5.50 /MONTH X 12 ASST. PW DIRECTOR ALLO. $5.50 /MONTH X 12 311 CALL CENTER DIRECTOR $27.50 /M0NTH X 12 641 - 0631 - 793.11 -99 OTHER FRINGE BENEFITS LEVEL TEXT 01 TEAMSTER MATCH ON 401K DEFERRALS * PERSONNEL SERVICES 641- 0631- 793.21 -02 PRINT SHOP LEVEL TEXT 01 SUPPIES COST FOR PRINTED ITEMS 641 - 0631 - 793.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT 01 BASIC OFFICE SUPPLIES AS NEEDED 641- 0631 - 793.21 -05 SMALL OFFICE EQUIPMENT LEVEL TEXT 01 PRINTERS, CALCULATORS, FILES, AS NEEDED 641 -0631- 793.22 -01 CENTRAL SERVICE GASOLINE LEVEL TEXT 01 EST. 27,000 GAL. @ $3.20 AMOUNT CALCULATED BY CENTRAL SERVICES 641 - 0631 - 793.22 -05 UNIFORMS LEVEL TEXT 01 WEEKLY UNIFORM CLEANING + T- SHIRTS FOR TEAMSTERS, PER UNION CONTRACT 641 - 0631 - 793.22 -21 C.S. - CLEANING SUPPLIES LEVEL TEXT 264 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 66 66 330 1,122 111 600 150 150 499 0 150 TEXT AMT 150 150 - - - - - -- 368,186 ------ - - - - -- ------ 404,479 - - - - -- ------ 480,418 - - - - -- ------ 480,418 - - - - -- ------ 232,635 - - - - -- ------ 189,075 - - - - -- 494,859 0 0 100 100 0 0 100 TEXT AMT 100 100 175 200 400 400 158 155 400 TEXT AMT 400 400 0 0 250 250 0 0 250 TEXT AMT 250 250 109,349 104,981 113,959 113,959 36,819 32,759 86,400 TEXT AMT 86,400 86,400 1,674 1,647 2,000 2,000 1,085 920 2,000 TEXT AMT 2,000 2,000 180 122 500 500 408 408 500 TEXT AMT 264 ACCOUNT NUMBER ACCOUNT DESCRIPTION 01 SOAPS, DEGREASERS, CLEANING SOLVENTS 641- 0631- 793.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT 01 SAFETY GLASSES, EAR PLUGS, OTHER SAFETY ITEMS 641 - 0631 - 793.23 -10 REPAIR PARTS LEVEL TEXT 01 REPLACEMENT BLADES, REPAIRS TO RENTED EQUIP OTHER SMALL REPAIR PARTS AS NEEDED 641 -0631- 793.23 -21 C.S. -SMALL TOOLS & EQUIP. LEVEL TEXT 01 MISC SMALL TOOLS AND PARTS AS NEEDED 641- 0631- 793.23 -62 MATERIALS & SUPPLIES LEVEL TEXT 01 NUTS, BOLTS, CONSUMABLES * SUPPLIES 641 - 0631 - 793.31 -06 OTHER PROFESSIONAL SERV LEVEL TEXT 01 UNFORSEEN SERVICES AND ALLOCATIONS OF SERVICES 641- 0631- 793.31 -70 ACM FEE ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 641 - 0631 - 793.31 -71 CENTRAL STORES ALLCCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #4 265 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 500 500 79 87 500 500 101 101 250 TEXT AMT 250 250 361 822 4,000 4,000 500 500 2,500 TEXT AMT 2,500 2,500 0 501 3,000 3,000 0 0 2,000 TEXT AMT 2,000 2,000 1,278 70 3,000 3,000 16 0 2,000 TEXT AMT 2,000 2,000 113,096 108,430 127,709 127,709 39,087 34,843 96,400 1,527 0 500 943 443 0 500 TEXT AMT 500 500 58,056 37,105 33,438 33,438 19,505 16,719 49,046 TEXT AMT 49,046 49,046 0 228 322 322 188 161 369 TEXT AMT 369 265 266 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET CENTRAL STORES 369 641- 0631- 793.32 -02 POSTAGE 7 0 50 50 0 0 50 LEVEL TEXT TEXT AMT 01 STAMPS TO MAIL CUSTOMER INVOICES, POSTCARDS 50 50 641 - 0631 - 793.32 -04 TELEPHONE 1,200 1,020 1,200 1,200 560 480 1,200 LEVEL TEXT TEXT AMT 01 EST. $100 /MONTH X 12 MONTHS 1,200 1,200 641 - 0631 - 793.32 -05 OTHER COMM /TRANSPORTATION 876 1,396 2,500 2,500 403 337 2,500 LEVEL TEXT TEXT AMT 01 SECURITY SYSTEM MONITORING, SCALE TESTING, REPAIRS, & MAINT. 2,500 2,500 641- 0631- 793.32 -21 TRAVEL - MILEAGE 0 0 500 500 0 0 500 LEVEL TEXT TEXT AMT 01 REIMBURSE DAY TRIPS, MEETING /CONF. TRAVEL WHEN A CITY VEHICLE IS NOT AVAILABLE 500 500 641- 0631 - 793.32 -22 TRAVEL - AIRFARE 0 0 1,000 1,000 0 0 1,000 LEVEL TEXT TEXT AMT 01 TRAVEL TO CONFERENCES, SEMINARS OUT OF AREA 1,000 1,000 641 -0631- 793.32 -23 TRAVEL - HOTEL 0 95 1,000 1,000 105 105 1,000 LEVEL TEXT TEXT AMT 01 LODGING FOR OUT OF AREA MEETINGS /CONFERENCES 1,000 1,000 641- 0631 - 793.32 -24 TRAVEL - MEALS 0 18 500 500 15 15 500 LEVEL TEXT TEXT AMT 01 OUT OF AREA MEETINGS /CONFERENCES WHERE MEALS ARE NOT INCLUDED 500 500 266 267 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641 - 0631 - 793.32 -25 TRAVEL - OTHER 0 0 250 250 0 0 250 LEVEL TEXT TEXT AMT O1 TOLLS, PARKING FEES, OTHER TRAVEL INCIDENTAL EXP 250 250 641- 0631- 793.33 -02 PUBLICATION LEGAL NOTICE 386 74 200 200 106 106 200 LEVEL TEXT TEXT AMT O1 ADVERTISE FOR LAND APP BIDS, OTHER 200 200 641- 0631 - 793.34 -02 LIABILITY INSURANCE 12,216 1,464 1,434 1,434 840 720 1,629 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #7 1,629 LIABILITY INSURANCE 1,629 641- 0631- 793.35 -01 ELECTRIC 2,017 1,889 2,000 2,000 1,353 1,182 2,000 LEVEL TEXT TEXT AMT O1 SAME AS 2015 BUDGET. 2,000 2,000 641- 0631 - 793.35 -02 HEAT 7,264 6,641 9,000 9,000 5,983 5,983 9,000 LEVEL TEXT TEXT AMT O1 BASED ON HISTORICAL EXPENSE LEVELS. 9,000 9,000 641- 0631 - 793.35 -04 WATER 170 198 250 250 124 93 250 LEVEL TEXT TEXT AMT O1 ESTIMATED LOW VOLUME USAGE 250 250 641- 0631- 793.36 -01 NAINT SVCS- BUILDING 0 2,372 50,250 50,250 0 0 35,000 LEVEL TEXT TEXT AMT O1 MISC, MINOR REPAIRS. 1,000 PAVING 34,000 35,000 641- 0631 - 793.36 -02 OFFICE EQUIPMENT 0 0 1,000 1,000 0 0 500 LEVEL TEXT TEXT AMT O1 CASH REGISTER, SCALE, OTHER REPARS WHEN NEEDED 500 267 268 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 500 641 - 0631 - 793.36 -03 AUTOMOTIVE EQUIP REPAIR 215,018 148,708 160,000 160,000 105,691 93,701 160,000 LEVEL TEXT TEXT AMT O1 AGING, HEAVILY USED EQUIPMENT 160,000 160,000 641 -0631- 793.36 -04 COMPUTER EQUIPMENT 0 732 786 786 458 393 833 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #2 833 INFORMATION TECHNOLOGY 833 641 - 0631 - 793.36 -05 OTHER EQUIPMENT 301 0 1,000 1,000 0 0 500 LEVEL TEXT TEXT AMT O1 ELECTRICAL, MECHANICAL CONTRACTORS 500 500 641- 0631 - 793.36 -06 RADIO EQUIPMENT 144 467 1,000 1,000 320 304 500 LEVEL TEXT TEXT AMT O1 MISC RADIO EQUIP REPAIRS, AS NEEDED 500 500 641- 0631- 793.37 -11 CAPITAL LEASE PRINCIPAL 32,524 33,205 126,838 126,838 432 369 269,313 LEVEL TEXT TEXT AMT O1 #98 (2012) HUNDAI FRONT END RUBBER TIRE LOADER 33,846 #132 (2014) RICOH COPIER LEASE 793 #140 (2015) 2 -FRONT END LOADERS 98,288 #TBD (2015)QUAD AXLE DUMP TRUCK SIN 492 ,$235,000 5 YR LEASE, 2016 PRINCIPAL $45,596 45,594 SEMI TRACTOR SIN 493, EST. $165,000 5 YR LEASE, 2016 PRINCIPAL $15,769 15,769 QUAD AXLE DUMP TRUCK SIN 620, EST. $235,000 5 YR LEASE, 2016 PRINCIPAL $22,459 22,459 COM20ST PILE TURNER SIN 645 EST. $550,000 5 YR LEASE, 2016 PRINCIPAL $52,564 52,564 269,313 641 -0631- 793.37 -12 CAPITAL LEASE INTEREST 2,139 1,750 9,591 9,591 116 100 21,510 LEVEL TEXT TEXT AMT O1 #98 (2012) HUNDAI FRONT END RUBBER TIRE LOADER 641 #132 (2014) HP COPIER LEASE 147 268 269 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 100 0 0 2,000 136,642 120,769 560,250 61,803 61,208 207,240 0 0 20,000 61,803 61,208 227,240 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET #140 (2015) 2 -FRONT END LOADERS 7,614 #TBD (2015) QUAD AXLE DUMP TRUCK SIN 492 EST $235,000 2016 INTEREST $3,834 3,834 SEMI TRACTOR SIN 493 EST. $165,000 5 YR LEASE, 2016 INTEREST $1,611 1,611 QUAD AXLE DUMP TRUCK SIN 620 EST. $235,000 5 YR LEASE, 2016 INTEREST $2,294 2,294 COMPOST PILE TURNER SIN 645 EST. $550,000 5 YR LEASE, 2016 INTEREST $5,369 5,369 21,510 641- 0631- 793.39 -11 DUES 0 0 100 100 LEVEL TEXT TEXT AMT O1 IWEA, OTHER 100 100 641- 0631 - 793.39 -70 EDUCATION & TRAINING 269 0 2,000 2,000 LEVEL TEXT TEXT AMT O1 TO SEND MANAGERS FOR TRAINING OPPORTUNITIES 2,000 2,000 * OTHER SERVICES & CHARGES 334,114 237,362 406,709 407,152 641- 0631- 793.63 -35 CONTRACTUAL SERVICE -OTHER 119,958 131,472 385,240 492,283 LEVEL TEXT TEXT AMT O1 GRINDER RENTAL TO MAKE MULCH 18,000 GRINDER RENTAL FOR STORM CLEAN -UPS 18,000 AD MIN ORDER FOR IDEM (IWM) 6,000 PUBLIC OUTREACH PARTICIPATION 750 LAND APP TRANSPORTATION 163,040 FIRE EXTINGUISHER, PEST CONTROL SERVICES 200 OVERHEAD DOORS, GATES 1,000 MISC. CONTRACTS 1,000 207,990 641 - 0631 - 793.63 -36 WASTE HAULING 192,257 8,936 20,000 20,000 LEVEL TEXT TEXT AMT O1 TIPPING FEES FOR TRASH & PLASTICS REMOVED 20,000 20,000 * OTHER USES 312,215 140,408 405,240 512,283 269 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 0 0 100 0 0 2,000 136,642 120,769 560,250 61,803 61,208 207,240 0 0 20,000 61,803 61,208 227,240 ACCOUNT NUMBER ACCOUNT DESCRIPTION ** ORGANIC RESOURCES 2013 ACTUAL 1,127, 611 2014 ACTUAL 2015 2015 2015 6/30/15 2016 ORIGINAL AMENDED Y -T -D YTD PROPOSED BUDGET BUDGET ACTUAL Actual BUDGET 890,679 1,420,076 1,527,562 270 470,167 405,894 1,378,749 271 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSEE ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641 - 0650- 851.74 -01 BAD DEBT EXPENSE 7,160 1,422 500 500 601 344 500 LEVEL TEXT TEXT AMT O1 SANE AS 2015 BUDGET. 500 500 * ------ - - - - -- 7,160 ------ - - - - -- 1,422 ------ - - - - -- 500 ------ - - - - -- 500 ------ - - - - -- 601 ------ - - - - -- 344 ------ - - - - -- 500 ** CLAY SE aGE ------ - - - - -- 7,160 ------ - - - - -- 1,422 ------ - - - - -- 500 ------ - - - - -- 500 ------ - - - - -- 601 ------ - - - - -- 344 ------ - - - - -- 500 *** SEWAGE OPER & MAINT FUND ------ - - - - -- 28,828,367 ------ - - - - -- 31,610,543 ------ - - - - -- 36,943,183 ------ - - - - -- 40,196,974 ------ - - - - -- 21,671,895 ------ - - - - -- 18,002,651 ------ - - - - -- 37,568,813 271 City of South Bend, Indiana 2016 Budget Wastewater /Sewage Depreciation - 642 Fund Summary - Operating and Capital Budget 272 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 194,410 15,111 39,000 15,313 45,000 50,000 20,000 10,000 15,000 6,000 15.4% Tmnsfen In 4,000,000 5,359,000 4,000,000 2,487,000 1 3,819,000 4,587,000 6,308,000 6,290,000 (2,872,000) -53.6% Total Revenue 194,410 4,015,111 5,398,000 4,015,313 2,532,000 3,869,000 4,607,000 6,318,000 6,305,000 (2,866,000) -53.1% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services 201,936 97,221 36,043 32,300 - - - - - (36,043) Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Ton az al Services & Charges 201,936 97,221 36,043 32,300 36,043 - 100.0% Ca ital 4,811,016 4,210,735 7,035,667 1,328,453 1 2,487,000 1 3,819,500 4,587,000 6,308,000 6,290,000 4,548,66 Total Expenditures by T 5,012,952 4,307,956 7,071,710 1,360,753 2,487,000 3,819,500 4,587,000 6,308,000 6,290,000 (4,584,710) -64.8% Net Surplus / (Deficit) (4,818,542) (292,845) (1,673,710) 21654,560 45,000 49,500 20,000 10,000 15,000 Beginning Cash Balance 8,863,109 4,044,566 3,753,888 3,753,888 2,080,178 2,125,178 2,174,678 2,194,678 2,204,678 Cash Adjustments (1) 2,167 (2,166) - - - - - Ending Cash Balance 4,044,566 3,753,888 2,080,178 6,406,282 2,125,178 2,174,678 2,194,678 2,204,678 2,219,678 Cash Reserves Target 1,002,590 861,591 1,414,342 272,151 497,400 763,900 917,400 1,261,600 1,258,000 20.00% Ex lain S' S im cant Revenue and E era re Changes Below: Fund is used to acquire capital assets for Sewage Works. Money generated in Operating Fund 641 is transferred to this fund to pay for capital asset acquisitions. Refer to Capital page for detail on change in capital expenditures from 2015 to 2016. 272 City of South Bend, Indiana 2016 Budget Wastewater /Sewage Depreciation - 642 Fund Summary - Five -Year Capital Improvement Plan 273 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Wastewater - Various vehicles &equipment Cash 222,000 - - - - - - Sewers - Various vehicles & equipment Cash 1,137,000 - - - - - - Wastewater - passenger sac Cash 29,000 26,500 - - - 55,500 Replace 2006 s/n 410, 2010 s/n 499 Wastewater - 3/4 ton pick -ups Cash - 68,000 40,000 - 32,000 40,000 180,000 Replace 2007 s/n 481, 2006 s/n 497, 2005 s/n 674, 2008 s/n 484, 2011 s/n 655 Wastewater - 3/4 ton cargo van Cash - 40,000 - - 36,000 - 76,000 Replace 2006 s/n 494, 2010 s/n 496 Wastewater - riding mower, Cash - 15,000 - 15,000 - - 30,000 Replace 1997 s/n 628, 2008 s/n 670 Wastewater - Utility cart Cash - 15,000 - - - - 15,000 Replace 2006 s/n 676 Wastewater - SCADA servers Cash - - 30,000 45,000 - 15,000 90,000 Upgrade existing remote monitoring servers for SCADA, Historian, &Maximo Wastewater - ICP Lab testing equipment Cash - - - - 80,000 - 80,000 Beyond useful life. Wastewater - Influent sluice gale replacement Cash - - 1,000,000 - - - 1,000,000 Slide gates are stuck in place, unable to work as designed Wastewater - Forklift Cash - - 15,000 - - - 15,000 Replace 2002 s/n 483 Wastewa[er - Diesel trash pump Cash - - - 12,000 - - 12,000 Replace 1991 s/n 627 Wastewater - Pressure washes Cash - - - - 10,000 - 10,000 Replace 2007 s/n 646 Wastewater - S/A Ceane truck Cash - - - - - 235,000 235,000 Replace 2000 s/n 470 Sewers Jet Rudder Cash - 284,000 369,000 370,000 - - 1,023,000 Replace s/n 461 in 2016, s/n 486 in 2017, s/n 488 in 2018 Sewers -T /A Dump Truck w /Plow Cash - 233,000 185,000 - - - 418,000 Replace s/n 463 in 2016, s/n 484 in 2017 Sewers -2 ea 3/4 Ton 4WD Pick -ups w /plows Cash - 86,000 54,000 - - - 140,000 Replace s/n 454, s/n 465 in 2016, s/n 453 in 2017 Sewers - Camera Truck (2016), Vacuum Sweeper (2019) Cash - 300,000 - - 300,000 - 600,000 Replace s/n 487 Sewers -2 ea 3/4 Ton 4WD Extended Cab Pick -ups w /plows Cash - 90,000 200,000 110,000 - - 400,000 Replace s/n 458, s/n 471 in 2016, s/n 472, s/n 477 in 2017, s/n 450 in 2018 Sewers-Compressors w /90# hammer Cash - 50,000 - - - - 50,000 Replace s/n 636 Sewers -2 ea Hustler Commercial duty Mowers w /nailer Cash - 52,000 - 125,000 100,000 - 277,000 Replace 4 tractors s/n 616A in 2018, s/n 618C in 2019 Sewers - Single Axle Dump tracks Cash - - - 270,000 - - 270,000 Replace s/n 467, s/n 475 in 2018 Sewers -Wood chipper Cash - - - 40,000 - - 40,000 Replace s/n 607 Sewers- Backhoe w /Needle Cash - - - - 150,000 - 150,000 Replace s/n 606 in 2019 Project Capital Wastewater - Ethanol /Calveet St. Lift Station Cash 60Q,000 - - - - - - Wastewater - Back -up generators for W WTP Cash 1,400,000 - - - - - - Sewers - Manhole Rehab Cash 1,000,000 - - - - - - Sewers -Sewer Slip lining Cash 1,000,000 - - - - - - Wastewater - Ethanol /Calveet St. Lift Station Cash - 600,000 - - - - 600,000 Not accomplished in 2015. Beyond useful life, per Jones &Henry Facility Plan Wastewater - Cleaned digester gas utilization project Cash - 625,000 - - - - 625,000 Piping to move cleaned gas to be used m tun Cat engine Wastewater -Lift station replacements Cash - - 500,000 600,000 600,000 600,000 2,300,000 Beyond useful life, per Jones &Henry Facility Plan Wastewater - Admin building exterior renovations Cash - - - - - 400,000 400,000 Moisture causing deterioration of bricks and windows have lost thermal seals Wastewater - Back up generators for W WTP Cash - - 1,400,000 1,000,000 - - 2,400,000 Back -up power to operate W WTP during power failure. Unable to accomplish in 2015. Long Tenn Control Projects per Totals 5,359,000 2,487,000 3,819,500 4,587,000 6,308,000 6,290,000 23,491,500 273 Consent Decree Cash - - - 2,000,000 5,000,000 5,000,000 12,000,000 Projects to comply with Consent Decree 273 274 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWP= DEPRECIATION FUND 642 - 0000 - 360.51 -00 INSURANCE REIMBURSEMENT 168,094 0 0 0 0 0 0 642 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 26,316 15,111 39,000 39,000 19,764 15,313 45,000 LEVEL TEXT TEXT AMT O1 ESTIMATED INTEREST BASED ON FUND BALANCE 45,000 45,000 642- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 0 4,000,000 5,359,000 5,359,000 4,000,000 4,000,000 2,487,000 LEVEL TEXT TEXT AMT O1 2016 BUDGET: FOR SEWER DEPT. CAPITAL REQUESTS 1,095,000 FOR WASTE[W]ATER CAPITAL REQUESTS 1,392,000 2,487,000 ** SEWAGE DEPRECIATION FUND 194,410 4,015,111 5,398,000 5,398,000 4,019,764 4,015,313 2,532,000 ------ *** SEWAGE DEPRECIATION FUND - - - - -- 194,410 ------ - - - - -- ------ 4,015,111 - - - - -- 5,398,000 ------ - - - - -- 5,398,000 ------ - - - - -- 4,019,764 ------ - - - - -- 4,015,313 ------ - - - - -- 2,532,000 274 275 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE DEPRECIATION FUND 642 - 0621 - 415.42 -05 SEWER REHABILITATION 2,067,416 765,259 2,000,000 84,979 0 0 0 642 - 0621 - 415.43 -02 MOTOR EQUIPMENT 0 840,482 1,137,000 1,464,438 444,223 444,223 1,095,000 LEVEL TEXT TEXT AMT 01 REPLACE VEHICLES /EQUIPMENT - CNG UPGRADE JET RODDER - REPLACE #461 284,000 T/A DUMP W /FRONT PLOW- REPLACE #463 233,000 2 - 3/4 TON 4WD PICK UP W /PLOW #454, #465 86,000 CAMERA TRUCK - REPLACE #487 300,000 2 -3/4 TON EXT.CAB PICK UP W /PLOW REPLACE #458, #471 90,000 COMPRESSORS 2/90# HAMMFR - REPLACE 636 50,000 HEAVY DUTY MOWERS X 2 + TRAILER 52,000 1,095,000 642 - 0621 - 415.43 -10 MISCELLANEOUS EQUIPMENT 26,470 15,140 0 0 0 0 0 * CAPITAL 2,093,886 1,620,881 3,137,000 1,549,417 444,223 444,223 1,095,000 ** SEWER DEPARTMENT ------ - - - - -- 2,093,886 ------ - - - - -- ------ 1,620,881 - - - - -- 3,137,000 ------ - - - - -- ------ 1,549,417 - - - - -- ------ 444,223 - - - - -- 444,223 ------ - - - - -- 1,095,000 275 276 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 642 - 0630 - 415.31 -06 OTHER PROFESSIONAL SVCS ------ 201,936 - - - - -- 97,221 ------ - - - - -- ------ 0 - - - - -- 36,043 ------ - - - - -- 37,895 ------ - - - - -- ------ 32,300 - - - - -- 0 ------ - - - - -- * OTHER SERVICES & CHARGES 201,936 97,221 0 36,043 37,895 32,300 0 642 - 0630 - 415.42 -01 LAND IMPROVEMENTS 30,934 29,230 0 0 0 0 0 642 - 0630 - 415.42 -02 BUILDING IMPROVEMENTS 12,500 0 0 0 0 0 0 642- 0630 - 415.43 -02 MOTOR EQUIPMENT 55,421 171,693 47,000 47,000 13,131 13,131 137,000 LEVEL TEXT TEXT AMT 01 4 DOOR MID -SIZE CAR, REPLACE 2006 SIN 410 29,000 3/4 TON PICK -UP, REPLACE 2007 SIN 481 34,000 3/4 TON CARGO VAN, REPLACE 2006 SIN 494 40,000 3/4 TON 2 WD PICK -UP, REPLACE 2006 SIN 497 34,000 137,000 642 - 0630 - 415.43 -08 COMPUTER EQUIP. & NETWORK 52,097 0 0 0 0 0 0 642- 0630 - 415.43 -10 MISCELLANEOUS EQUIPMENT 13,808 93,021 175,000 175,000 0 0 30,000 LEVEL TEXT TEXT AMT 01 RIDING MOWER, REPLACE 1997 SIN 628 15,000 UTILITY CART, REPLACE 2006 SIN 676 15,000 30,000 642- 0630 - 415.43 -66 TREATMENT & DISPOSAL EQ. 2,055,869 2,209,417 2,000,000 5,264,250 1,330,078 871,099 1,225,000 LEVEL TEXT TEXT AMT 01 REPLACE ETHANOL/CALUERT ST. LIFT STATION 600,000 CLEANED DIGESTER GAS UTILIZATION PLAN 625,000 1,225,000 ------ * CAPITAL - - - - -- 2,220,629 ------ - - - - -- ------ 2,503,361 - - - - -- 2,222,000 ------ - - - - -- 5,486,250 ------ - - - - -- ------ 1,343,209 - - - - -- 884,230 ------ - - - - -- 1,392,000 ------ ** WASTEWATER DEPARTMENT - - - - -- 2,422,565 ------ - - - - -- ------ 2,600,582 - - - - -- 2,222,000 ------ - - - - -- 5,522,293 ------ - - - - -- ------ 1,381,104 - - - - -- 916,530 ------ - - - - -- 1,392,000 276 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 642 - 0658- 415.42 -05 SEWER REHABILITATION 496,501 86,493 0 0 0 0 0 * CAPITAL 496,501 86,493 0 0 0 0 0 ** CSO PLAN IMPROVIIMENTS 496,501 86,493 0 0 0 0 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- *** SEWAGE DEPRECIATION FUND 5,012,952 4,307,956 5,359,000 7,071,710 1,825,327 1,360,753 2,487,000 277 City of South Bend, Indiana 2016 Budget Wastewater /Sewage O &M Debt Reserve - 643 Fund Summary - Operating and Capital Budget 278 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 11,036 9,662 15,000 12,157 16,000 16,000 16,000 16,000 16,000 1,000 6.7% Transfers In 200,296 129,964 256,612 256,086 536,997 1 119,869 92,586 116,794 122,950 280,385 109.3% Total Revenue 211,332 139,626 271,612 268,243 552,997 135,869 108,586 132,794 138,950 281,385 1fG.h °s EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Su lies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 11,036 11,637 15,000 10,182 16,000 16,000 16,000 16,000 16,000 1,000 6.7/0 Orher Services & Charges Tonal Services & Chargea 11,036 11,637 15,000 10,1821 16,000 1 16,000 16,000 16,000 16,000 1 1,000 6.7% Capital Total Expenditures by Type 11,036 11,637 15,000 10,182 1 16,000 16,000 16,000 16,000 16,000 1,000 6.7% Net Surplus / (Deficit) 200,296 127,989 256,612 258,061 1 536,997 119,869 92,586 116,794 122,950 Beginning Cash Balance 3,092,304 3,292,600 3,422,564 3,422,564 3,678,649 4,215,646 4,335,515 4,428,101 4,544,895 Cash Adjustments (0) 1,975 (527) (1,975) - - - - - Ending Cash Balance 3,292,600 3,422,564 3,678,649 3,678,649 4,215,646 4,335,515 4,428,101 4,544,895 4,667,845 Cash Reserves Target - - - - - - - - - 16.67 Explain Significant Revenue and EsPeraditure Changes Below: The Sewage Works utility is required to maintain an operations and maintenance (O&M) cash reserve equal to two months of operating expenditures (16.679/6), per bond covenants. Interest earned on this fund balance is mansferred to operating Fund 641. 278 279 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE WORKS 0&M RESERVE 643 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 11,036 9,662 15,000 15,000 14,624 12,157 16,000 LEVEL TEXT TEXT AMT O1 ESTIMATE $1,333 PER NO INT. X 12 MOS. 16,000 16,000 643 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 200,296 129,964 235,612 256,612 256,086 256,086 536,997 LEVEL TEXT TEXT AMT O1 TRANSFER TO ADJUST RESERVE TO 2016 O&M BUDGET 536,997 RESERVE CALCULATION: 2016 SEWAGE WORKS BUDGET = $37,554,921 LESS: TRANSFERS (DEBT,CAP,RESERVES) (12,265,395) EQUALS NET OPERATING COSTS $25,289,526 TIMES 2 MOS. RESERVES (X 16.67 %) _ $ 4,211,764 2015 RESERVE _ $3,678,650 2016 RESERVE TO BE $4,215,764 RESERVE SHORTAGE _ $ 536,997 536,997 ** SEWAGE WORKS 0&M RESERVE 211,332 139,626 250,612 271,612 270,710 268,243 552,997 ------ - - - - -- *** SEWAGE WORKS 0&M RESERVE 211,332 ------ - - - - -- ------ 139,626 - - - - -- ------ 250,612 - - - - -- ------ 271,612 - - - - -- ------ 270,710 - - - - -- ------ 268,243 - - - - -- 552,997 279 280 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE WORKS 0&M RESERVE 643 - 0630 - 415.50 -02 INTER -FUND OPER. TRANSFRS 11,036 11,637 15,000 15,000 12,649 10,182 16,000 LEVEL TEXT TEXT AMT 01 TRANSFER OUT OF INTEREST EARNINGS TO FUND 641 16,000 16,000 ------ * OTHER USES - - - - -- 11,036 ------ - - - - -- ------ 11,637 - - - - -- ------ 15,000 - - - - -- ------ 15,000 - - - - -- ------ 12,649 - - - - -- ------ 10,182 - - - - -- 16,000 ------ ** WASTEWATER DEPARTMENT - - - - -- 11,036 ------ - - - - -- ------ 11,637 - - - - -- ------ 15,000 - - - - -- ------ 15,000 - - - - -- ------ 12,649 - - - - -- ------ 10,182 - - - - -- 16,000 * ** SEWAGE WORKS 0&M RESERVE 11,036 11,637 15,000 15,000 12,649 10,182 16,000 280 City of South Bend, Indiana 2016 Budget Wastewater/ Sewage Debt Service - 649 Fund Summary - Operating and Capital Budget 281 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 10,232 12,106 7,000 9,028 7,000 7,000 7,000 7,000 7,000 - 0.0% Transfers In 9,453,493 9,297,645 9,281,088 4,641,218 9,267,391 1 9,263,843 9,245,276 7,879,981 7,888,774 (13,697) -0.1% Total Revenue 9,463,725 9,309,751 9,288,088 4,650,746 9,274,391 9,270,843 9,252,276 7,886,981 7,895,774 (13,697) -0.1% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS Liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal 5,080,425 5,954,511 6,103,712 - 6,258,032 6,427,472 6,607,038 5,421,732 5,606,557 154,320 2.5% Interest & Fees 4,436,539 3,347,711 3,178,397 1,591,961 3,016,266 2,828,286 2,642,543 2,450,183 2,274,141 (162,131) -5.1% Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges 9,516,964 9,302,222 9,282,109 1,591,961 1 9,274,298 1 9,255,758 9,249,581 7,871,915 7,880,698 ,817 -0.1% Capital Total Expenditures by Type 9,516,964 9,302,222 9,282,109 1,591,961 1 91274,298 9,255,758 9,249,581 7,871,915 7,880,698 (7,811) -0.1% Net Surplus / (Deficit) (53,239) 7,529 5,979 3,058,285 1 93 15,085 2,695 15,066 15,076 Beginning Cash Balance 836,045 782,807 790,793 790,793 796,772 93 15,178 17,873 32,939 Cash Adjustments 0 457 - (458) (796,772) - - - - Fralug Cash Balance 782,807 790,793 796,772 3,848,620 93 15,178 17,873 32,939 48,015 Cash Reserves Target - - - - - - - - - 0.00 Ex lain Significant Revenue and E enditme Changes Below: Transfers -in are done on a monthly basis, following a schedule created by Crowe Horvath to assure funds are in place to satisfy all debt service payments. 281 282 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE WORKS SINKING 649- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 10,232 12,106 7,000 7,000 11,727 9,028 7,000 LEVEL TEXT TEXT AMT O1 ESTIMATED INTEREST EARNED ON CASH RESERVES 7,000 BASED ON MONTHLY TRANSFERS IN TO THE FUND 7,000 649 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 9,453,493 9,297,645 9,281,088 9,281,088 6,188,290 4,641,218 9,267,391 LEVEL TEXT TEXT AMP O1 FOR 2016 DEBT SERVICE PAYMENTS 9,265,391 11 MOS @ $772,188.89, 1 MO @ $771,313.16 PAYING AGENT FEES 2,000 9,267,391 ** SEWAGE WORKS SINKING 9,463,725 9,309,751 9,288,088 9,288,088 6,200,017 4,650,245 9,274,391 ------ *** SEWAGE WORKS SINKING - - - - -- 9,463,725 ------ - - - - -- ------ 9,309,751 - - - - -- 9,288,088 ------ - - - - -- ------ 9,288,088 - - - - -- 6,200,017 ------ - - - - -- 4,650,245 ------ - - - - -- 9,274,391 282 ACCOUNT NUMBER ACCOUNT DESCRIPTION SEWAGE WORKS SINKING 649 - 0630 - 472.38 -01 PRINCIPAL LEVEL TEXT 01 ALL PAYMENTS DUE 12/1/2016 2006 BOND (SCHEDULE #42) 2007A BOND (SCHEDULE #40) 2007B BOND (SCHEDULE #52) 2010 BOND (SCHEDULE #80) 2011 BOND (SCHEDULE #93) 2012 BOND (SCHEDULE #101) 2013A REFUNDING BOND (SCHEDULE #105) 649- 0630 - 472.38 -02 INTEREST LEVEL TEXT 01 PAYMENTS DUE 6/1/2016 AND 12/1/2016 2006 BOND (SCHEDULE #42) 2007A BOND (SCHEDULE #40) 2007B BOND (SCHEDULE #52) 2010 BOND (SCHEDULE #80) 2011 BOND (SCHEDULE #93) 2012 BOND (SCHEDULE #101) 2013A REFUNDING BOND (SCHEDULE #105) 649- 0630 - 472.38 -03 PAYING AGENT FEES LEVEL TEXT 01 FEES CHARGED FOR PROCESSING BOND PAYMENT'S 649 - 0630 - 472.38 -05 BOND PAYOUT * OTHER SERVICES & CHARGES 649- 0630 - 473.38 -01 PRINCIPAL 98 BOND SRF LEVEL TEXT 01 DUE 12/1/16 - 2009 SRF POND (SCHEDULE #70) 649- 0630 - 473.38 -02 INTEREST SRF BONDS LEVEL TEXT 01 PMTS DUE 6/1/2016 & 12/1/2016 2009 SRF LOAN SCHEDULE #70 283 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 4,935,000 5,805,000 5,950,000 5,950,000 0 0 6,100,000 TEXT AMT 380,000 750,000 740,000 385,000 880,000 1,045,000 1,920,000 6,100,000 3,273,011 3,267,458 3,105,865 3,105,865 1,552,932 1,552,932 2,939,726 TEXT AMT 240,891 507,148 495,941 314,018 680,730 507,580 193,418 2,939,726 1,300 2,200 1,500 1,500 1,950 1,600 5,000 TEXT AMT 5,000 5,000 1,080,895 0 0 0 0 0 0 9,290,206 9,074,658 9,057,365 9,057,365 1,554,882 1,554,532 9,044,726 145,425 149,511 153,712 153,712 0 0 158,032 TEXT AMT 158,032 158,032 80,333 77,053 70,032 70,032 36,429 36,429 68,540 TEXT AMT 68,540 283 284 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 68,540 649 - 0630 - 473.38 -03 PAYING AGENT FEES 1,000 1,000 1,000 1,000 1,000 1,000 3,000 LEVEL TEXT TEXT AMT O1 FEES CHARGED FOR PROCESSING PAYMENTS 3,000 3,000 * OTHER SERVICES & CHARGES 226,758 227,564 224,744 224,744 37,429 37,429 229,572 ** WASTEWATER DEPARTMENT ------ - - - - -- 9,516,964 ------ - - - - -- ------ 9,302,222 - - - - -- 9,282,109 ------ - - - - -- 9,282,109 ------ - - - - -- 1,592,311 ------ - - - - -- 1,591,961 ------ - - - - -- 9,274,298 *** SEWAGE WORKS SINKING ------ - - - - -- 9,516,964 ------ - - - - -- ------ 9,302,222 - - - - -- 9,282,109 ------ - - - - -- 9,282,109 ------ - - - - -- 1,592,311 ------ - - - - -- 1,591,961 ------ - - - - -- 9,274,298 284 City of South Bend, Indiana 2016 Budget Sewage Works Debt Service Reserve - 653 Fund Summary - Operating and Capital Budget 285 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 3 3 - - - - - - - - - Tomsfers In 14,096 Total Revenue 14,099 3 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Ceonal Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal _ Interest & Fees 2,434,563 - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out 3,524 - - - - - - - - - - Other Services & Charges Total Services & Charges 2,438,087 Capital Total Expenditures by Type 2,438,087 Net Surplus / (Deficit) (2,423,988) 3 Beginning Cash Balance 9,710,817 7,286,828 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 Cash Adjustments (1) 0 - - - - - - - Ending Cash Balance Cash Reserves Target 7,286,828 7,286,828 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 7,286,832 100.00 Ex lain Significant Revenue and E endimre Changes Below: The required reserve balance for older debt was fully funded in 2013. Newer bond issue reserves are funded from the bond proceeds at the time of issue. These funds are held in a separate financial institution to satisfy bond covenants. 285 286 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE WORKS DS RESERVE 653 - 0630 - 361.00 -00 INTEREST ON INVESTMENTS 3 3 0 0 0 0 0 LEVEL TEXT TEXT AMT O1 FUNDS HELD IN SEPARATE BANK. NOT PART OF INTEREST ALLOCATION. 653- 0630 - 392.00 -00 INTER -FUND OPER. TRANSFER 14,096 0 0 0 0 0 0 ------ ** WASTEWATER DEPARTMENT - - - - -- 14,099 ------ - - - - -- ------ 3 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ------ *** SEWAGE WORKS DS RESERVE - - - - -- 14,099 ------ - - - - -- ------ 3 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 286 287 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET SEWAGE WORKS DS RESERVE 653 - 0630 - 793.38 -05 BOND PAYOUT 2,434,563 0 0 0 0 0 0 * OTHER SERVICES & CHARGES ------ - - - - -- ------ 2,434,563 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 653- 0630 - 793.50 -02 OPERATING TRANSFER 3,524 0 0 0 0 0 0 * OTHER USES 3,524 0 0 0 0 0 0 ** WASTE[^g1TER DEPARTMENT ------ - - - - -- ------ 2,438,087 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 *** SEWAGE WORKS DS RESERVE ------ - - - - -- ------ 2,438,087 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 287 City of South Bend, Indiana 2016 Budget 2011 Sewer Bond - 659 Fund Summary - Operating and Capital Budget 288 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acaral Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 30,970 19,665 6,000 3,378 2,000 - - - - (4,000) -66.7% Transfers In Total Revenue 30,970 19,665 6,000 3,378 2,000 (4,000) -66.7% EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services 261,589 11,008 323,670 7,813 - - - - - (323,670) - 100.0 11y' Printing & Advertising - - - - - - - - - - udlities - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Ceonal Stores - - - - - Print Shop - - - - GIS Liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - Other Services & Charges Toral Services & Charges 261,589 11,008 323,670 7,813 23670 - 1100.0% Ca ital 2,087,392 6,257,770 3,388,168 1,077,544 8,168 2(3,7'11,838) - % Total Expenditures by T 2,348,981 6,268,778 3,711,838 1,085,357 - 100.0% Net Surplus / (Deficit) (2,318,011) (6,249,113) (3,705,838) (1,081,979)1 2,000 Beginning Cash Balance 10,166,510 7,848,499 1,600,309 1,600,309 0 2,000 2,000 2,000 2,000 Cash Adjustments 0 923 2,105,529 (924) - - - - Ending Cash Balance 7,848,499 1,600,309 0 517,406 2,000 2,000 2,000 2,000 2,000 Cash Reserves Target - - - - - - - - - 0.00 Explain S' cart Revenue and Espenditure Changes Below: A minimal amount of interest income is budgeted in 2016 for the unspent bond balance. The current $60,000 unencumbered cash balance is expected to be spent or encumbered by the end of 2015. 288 City of South Bend, Indiana 2016 Budget 2011 Sewer Bond - 659 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 2011 Sewer Bond was used to hind various Wastewater and Sewer projects related to the Long Term Control Plan. 2015 Accomplishments & Outcomes - Funded sewer separation projects and wastewater plant upgrades. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) N/A Good Government (GG) Economic Development (ED) Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target N/A Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challe es /O ortunities with a focus on solutions - N/A 289 290 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2011 SEWER BOND 659 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 30,970 19,665 6,000 6,000 3,724 3,378 2,000 LEVEL TEXT TEXT AMT 01 INTEREST ON UNSPENT BOND CASH BLANCE 2,000 2,000 ------ ** 2011 SEWER BOND - - - - -- 30,970 ------ - - - - -- ------ 19,665 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 3,724 - - - - -- ------ 3,378 - - - - -- 2,000 ------ *** 2011 SEWER BOND - - - - -- 30,970 ------ - - - - -- ------ 19,665 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 3,724 - - - - -- ------ 3,378 - - - - -- 2,000 290 291 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2011 SEWER BOND 659 - 0621 - 415.31 -01 LEGAL SERVICES 0 1,793 0 0 0 0 0 659 - 0621 - 415.31 -02 ENGINEERING 261,589 9,215 250,000 267,670 8,064 7,813 0 * OTHER SERVICES & CHARGES 261,589 11,008 250,000 267,670 8,064 7,813 0 659- 0621 - 415.42 -05 SEWER REHABILITATION 1,779,741 1,116,399 0 359,170 153,171 153,171 0 * CAPITAL ------ - - - - -- 1,779,741 ------ - - - - -- ------ 1,116,399 - - - - -- ------ 0 - - - - -- ------ 359,170 - - - - -- ------ 153,171 - - - - -- ------ 153,171 - - - - -- 0 ** SEWER DEPARTMENT ------ - - - - -- 2,041,330 ------ - - - - -- ------ 1,127,407 - - - - -- ------ 250,000 - - - - -- ------ 626,840 - - - - -- ------ 161,235 - - - - -- ------ 160,984 - - - - -- 0 291 292 2016 PROPOSED BUDGET 0 0 0 0 0 0 2015 2015 2015 6/30/15 2013 2014 ORIGINAL AMENDED Y -T -D YTD ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual 659- 0630 - 415.31 -02 ENGINEERING 0 0 56,000 56,000 0 0 * OTHER SERVICES & CHARGES 0 0 56,000 56,000 0 0 659 - 0630 - 415.42 -06 WASTEWATER PLANT 307,651 5,141,371 1,700,000 3,028,998 924,373 924,373 * CAPITAL 307,651 5,141,371 1,700,000 3,028,998 924,373 924,373 ** WASTEWATER DEPARTMENT 307,651 5,141,371 1,756,000 3,084,998 924,373 924,373 *** 2011 SEWER BOND ------ - - - - -- 2,348,981 ------ - - - - -- ------ 6,268,778 - - - - -- 2,006,000 ------ - - - - -- 3,711,838 ------ - - - - -- 1,085,608 ------ - - - - -- 1,085,357 292 2016 PROPOSED BUDGET 0 0 0 0 0 0 City of South Bend, Indiana 2016 Budget 2012 Sewer Bond - 661 Fund Summary - Operating and Capital Budget 293 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Acmal Budget 2015 -2016 Change REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 65,016 51,261 40,000 56,066 25,000 - - - - (15,000) -37.5% Transfers In Total Revenue 65,016 51,261 40,000 56,066 25,000 (15,000) - 3'.y "• EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services 104,981 497 1,000,000 - 850,000 - - - - (150,000) - 15.0 1)'111 Printing & Advertising - - - - - - - - - - - udlities - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Charges 104,981 497 1,000,000 850,000 150,000 -15.0 Capital 4,907,896 1,530,525 15,624,275 1,151,836 1 9,150,000 6,474,275 -41.4% Total Expenditures by Type 5,012,877 1,531,022 16,624,275 1,151,836 1 10,0001000 1 (6,624,275) -39.8% Net Surplus / (Deficit) (4,947,861) (1,479,761) (16,584,275) (1,095,770) (9,975,000) Beginning Cash Balance 23,246,888 18,299,027 16,828,975 16,828,975 9,975,000 0 0 0 0 Cash Adjustments 0 9,710 9,730,300 (9,711) - - - - - Ending Cash Balance 18,299,027 16,828,975 9,975,000 15,723,495 0 0 0 0 0 Cash Reserves Target - - - - - - - - - 0.00 Explain Significant Revenue and Espenditure Changes Below: This 2012 bond should have been spent by the end of 2015. It is planned to be fully spent /encumbered by the end of 2016. 293 City of South Bend, Indiana 2016 Budget 2012 Sewer Bond - 661 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose 17'"ed to fund Sewer and Wastewater projects in compliance with the Long Term Control Plan. 2015 Accomplishments & Outcomes - Remained in compliance with the requirements of the EPA Consent Decree 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) - Remain in compliance with EPA Consent Decree - Design and construct CSO LTCP projects Economic Development (ED) Key Performance Indicators KPI's City Measure Goal Type 2017 Long Term 2014 2015 2016 Goal Actual Estimated Target - Remain in compliance with EPA Consent Decree GG effectiveness 100% 100% 100% 100% Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions 294 City of South Bend, Indiana 2016 Budget 2012 Sewer Bond - 661 Fund Summary - Five -Year Capital Improvement Plan 295 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital Project Capital Sewer separation projects Bond 4,000,000 4,500,000 - - - - 4,500,000 Compliance with EPA Consent Decree Wastewater Treatment Plant upgrades Bond 11,000,000 4,650,000 - - - - 4,650,000 Compliance with EPA Consent Decree - - - - Totals 15,000,000 9,150,000 9,150,000 295 295 296 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2012 SEWER BOND 661 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 65,016 51,261 20,000 40,000 66,650 56,066 25,000 LEVEL TEXT TEXT AMT O1 ESTIMATE BASED ON 2015 ACTUAL & DECREASING BALANCE 25,000 AVAILABLE TO EARN INTEREST 25,000 661- 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER 0 0 0 0 5 0 0 ------ ** 2012 SEWER BOND - - - - -- 65,016 ------ - - - - -- ------ 51,261 - - - - -- ------ 20,000 - - - - -- ------ 40,000 - - - - -- ------ 66,655 - - - - -- ------ 56,066 - - - - -- 25,000 ------ *** 2012 SEWER BOND - - - - -- 65,016 ------ - - - - -- ------ 51,261 - - - - -- ------ 20,000 - - - - -- ------ 40,000 - - - - -- ------ 66,655 - - - - -- ------ 56,066 - - - - -- 25,000 296 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2012 SEWER BOND 661 - 0415 - 415.31 -01 LEGAL SERVICES 0 495 0 0 0 0 0 661 - 0415 - 415.31 -10 BOND ISSUANCE COSTS 104,981 0 0 0 0 0 0 * OTHER SERVICES & CHARGES 104,981 495 0 0 0 0 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** HALL OF FAME 104,981 495 0 0 0 0 0 297 ACCOUNT NUMBER ACCOUNT DESCRIPTION 661 - 0621 - 415.31 -02 ENGINEERING LEVEL TEXT 01 ESTIMATED DESIGN WORK ON SEPARATION PROJECTS * OTHER SERVICES & CHARGES 661 - 0621 - 415.42 -05 SEWER REHABILITATION LEVEL TEXT 01 LTCP SEWER PROJECTS * CAPITAL ** SEWER DEPARTMENT 298 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 2 500,000 500,000 0 0 500,000 TEXT AMT 500,000 500,000 --- - - - - -- 0 ------ - - - - -- ------ 2 - - - - -- 500,000 ------ - - - - -- ------ 500,000 - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 500,000 4,907,896 1,503,164 3,500,000 4,490,378 900,724 804,787 4,500,000 TEXT AMT 4,500,000 4,500,000 --- - - - - -- 4,907,896 ------ - - - - -- ------ 1,503,164 - - - - -- 3,500,000 ------ - - - - -- ------ 4,490,378 - - - - -- ------ 900,724 - - - - -- 804,787 ------ - - - - -- 4,500,000 4,907,896 1,503,166 4,000,000 4,990,378 900,724 804,787 5,000,000 298 299 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 661 - 0630 - 415.31 -02 ENGINEERING 0 0 500,000 500,000 0 0 350,000 LEVEL TEXT TEXT AMT O1 DESIGN WORK FOR WWTP UPGRADES 350,000 350,000 * OTHER SERVICES & CHARGES ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 500,000 ------ - - - - -- 500,000 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 350,000 661 - 0630 - 415.42 -06 WASTEWATER PLANT 0 27,361 10,500,000 11,133,897 454,313 347,049 4,650,000 LEVEL TEXT TEXT AMT O1 LONG TERM CONTROL PLAN WWTP UPGRADE PROJECTS 4,650,000 4,650,000 * CAPITAL ------ - - - - -- 0 ------ - - - - -- 27,361 ------ - - - - -- 10,500,000 ------ - - - - -- 11,133,897 ------ - - - - -- 454,313 ------ - - - - -- 347,049 ------ - - - - -- 4,650,000 ** WASTEWATER DEPARTMENT 0 27,361 11,000,000 11,633,897 454,313 347,049 5,000,000 * ** 2012 SEWER BOND 5,012,877 1,531,022 15,000,000 16,624,275 1,355,037 1,151,836 10,000,000 299 City of South Bend, Indiana 2016 Budget 2013A Sewer Refund Bonds - 664 Fund Summary - Operating and Capital Budget 300 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services - - - - - - - - - - - Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 85,747 13 50 15 - - - - - (50) - 100.0% Transfers In Total Revenue 85,747 13 50 15 (50) - 1110.111 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services 81,279 - - - - - - - - - - Printing & Advertising - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Ceonal Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges Total Services & Chargea 81,279 Capital Total Expenditures by Type 81,279 Net Surplus / (Deficit) 4,468 13 50 IS Beginning Cash Balance - 4,468 4,483 4,483 4,533 4,533 4,533 4,533 4,533 Cash Adjustments (0) 2 - (2) - - - - - Ending Cash Balance 4,468 4,483 4,533 4,4% 4,533 4,533 4,533 4,533 4,533 Cash Reserves Target - - - - - - - - Explain signi ficaut Revenue and Expenditure Changes Below: This fund was set up to receive the proceeds and pay the issuance costs related to the refunding of the 2004 Sewer Bond and 1998 SRF Loan. ALL fees and costs associated with that transaction have been paid. No further activity is expected in this fund. 300 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2013A SEWER REFUND BONDS 664 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 7 13 0 50 18 15 0 664 - 0000 - 393.00 -00 PROCEEDS - LONG TERM DEBT 85,740 0 0 0 0 0 0 ** 2013A SEWER REFUND BONDS 85,747 13 0 50 18 15 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- *** 2013A SEWER REFUND BONDS 85,747 13 0 50 18 15 0 301 302 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2013A SEWER REFUND BONDS 664 - 0630 - 793.31 -10 BOND ISSUANCE COSTS 81,279 0 0 0 0 0 0 * OTHER SERVICES & CHARGES ------ - - - - -- ------ 81,279 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ** WASTEWATER DEPARTMENT 81,279 0 0 0 0 0 0 * ** 2013A SEWER REFUND BONDS 81,279 0 0 0 0 0 0 302