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Home My WebLink AboutZ8. 2014 Budget FinalIT� Pt :ACF. 1865, City of South Bend 2014 Budget Consolidated Yellow Sheets Table of Contents RevenueSummary ............................................................................................ ............................... 1 ExpenditureSummary ...................................................................................... ............................... 3 City - Controlled Funds ............................................................................... ............................... 6 GeneralFund .................................................................................................... ..............................6 SpecialRevenue Funds .................................................................................. ............................... 55 Debt Service and Capital Projects Funds ..................................................... ............................... 132 EnterpriseFunds ......................................................................................... ............................... 160 Internal Service Funds ................................................................................. ............................... 217 Trust& Agency Funds ................................................................................. ............................... 229 Redevelopment - Controlled Funds ......................................................... ............................... 236 Redevelopment Debt Service ...................................................................... ............................... 236 RedevelopmentFunds ................................................................................ ............................... 240 TIFFunds ..................................................................................................... ............................... 251 City of South Bend Revenue Summary 2014 Budget Cycle - FINAL 2012 Actual 2013 Amended Budget June 30 Actual 2014 Budget City- Controlled Funds General Fund 63,585,275 63,932,287 32,330,654 55,453,616 Special Revenue 102 Rainy Day 42,239 52,000 18,541 52,000 201 Parks and Recreation 12,275,385 12,362,329 6,108,302 12,190,407 202 Motor Vehicle Highway 7,605,799 8,691,971 4,967,636 9,106,300 203 Recreation Non - reverting 1,039,835 1,636,943 586,599 1,449,592 209 Stud - Oliver Reverting Grants 5,485 5,000 2,331 305,000 210 DCI State Grants 220,472 1,624,187 164,901 77,016 211 DCI Operating Fund 2,093,423 2,341,808 1,062,745 2,278,246 212 Dept of Community Investment 4,159,815 8,800,305 2,515,886 3,811,000 216 Police State Seizures 29,005 35,900 9,250 35,900 217 Gifts Donations 20,863 17,011 11,407 7,290 218 Police Curfew Violations 470 1,025 174 1,025 220 Law Enforcement Continuing Education 279,858 347,000 97,313 211,000 227 Loss Recovery 21,894 3,829,857 15,666 17,000 244 Emergency Phone System 0 0 0 215,000 249 Public Safety LOIT 6,789,333 5,900,386 3,511,505 6,391,029 251 Local Roads and Streets 1,029,814 1,061,143 545,566 1,088,000 252 Excess Welfare Distribution 5,407 0 2 0 258 Human Rights Federal Grant 184,948 237,250 45,008 210,700 271 East Race Waterway 99 100 31 100 273 Morris PAC - Palais Marketing 5,039 8,100 3,878 8,100 280 Police Block Grants 681 185,300 8 0 281 DCI Revenue Bonds 133 100 58 0 288 EMS Fire Operations 2,288,561 2,987,084 1,455,848 2,661,000 289 HazMat 13 3,000 16,741 10,000 291 Indiana River Rescue 65,408 31,500 42,385 45,200 292 Police Grants 111,796 110,000 0 0 294 Regional Police Academy 13,822 28,500 19,718 22,000 295 COPS MORE Grant 40,690 41,600 5,886 41,600 299 Police Federal Drug Enforcement 84,572 102,000 70,923 77,000 404 COIT 9,443,965 8,732,872 4,221,803 9,270,187 408 EDIT 9,673,476 8,732,012 4,534,483 9,346,481 410 Urban Development Action Grants 7,670 70,104 3,102 110 655 Project ReLeaf 432,956 431,700 217,342 431,700 705 Police K -9 Unit 11 2,000 5 2,000 103 Excess Levy 0 0 0 0 250 General Grants 0 0 0 0 445 Gift, Donation, Bequest 0 0 0 0 Debt Service 313 Hall of Fame Debt Service 1,306,284 1,257,789 763,218 1,268,116 Capital Projects 377 Professional Sports Development 1,303,963 687,801 340,728 678,228 401 Coveleski Stadium Capital 327 500 58 500 403 Zoo Endowment 13,211 2,900 105 2,900 405 Park Non - reverting Capital 203,742 203,500 11,386 195,700 406 Cum Capital Development 603,408 614,325 298,465 568,516 407 Cum Capital Improvement 449,238 434,090 129,193 434,150 412 Major Moves Construction 715,263 528,662 254,403 581,798 416 Morris PAC Capital 87,901 101,500 61,622 101,500 434 CREED 654,444 651,000 342 651,000 450 Palais Royale Historic Preservation 12,113 16,125 5,525 16,125 677 Hall of Fame Capital 119,192 4,500 1,584 2,500 438 Coveleski Bond Construction 0 0 0 0 Enterprise Funds 600 Consolidated Building 1,010,067 1,148,035 468,241 3,812,560 601 Parking Garages 923,966 1,058,939 473,131 1,040,400 610 Solid Waste Operations 5,087,349 5,257,701 2,440,735 5,257,701 611 Solid Waste Capital 259,479 784,261 514,520 736,202 620 Water Works Operations 15,598,809 14,687,748 6,999,433 14,711,333 622 Water Works Capital 3,791,481 14,000 8,928 10,000 623 Water Works Bond Capital 8,455,624 18,000 11,675 5,000 624 Water Works customer Deposit 6,864 6,100 3,017 6,000 625 Water Works Sinking Fund 1,646,743 2,108,381 1,026,411 2,057,224 626 Water Works Bond Reserve 885,285 313,509 147,332 90,073 629 Water Works Reserve Operations 131,155 52,801 49,640 70,312 640 Sewer Repair Insurance 549,923 549,200 275,928 549,200 641 Sewage Works Operations 31,096,953 33,131,547 15,490,370 34,553,188 642 Sewage Works Capital 4,496,026 4,560,000 18,188 3,566,580 643 Sewage Works Reserve Operations 15,457 127,098 207,132 238,715 645 2006 Sewer Bond 0 0 0 0 647 2007 Sewer Bond 202 0 35 0 649 Sewer Works Sinking 8,369,028 8,234,756 4,810,606 9,804,645 650 Clay Sewage Operations 3 0 2 0 65120078 Sewer Bond 575 0 64 0 653 Sewage Wks DS Reserve 1,966,747 1,805,314 14,096 0 658 2010 Sewer Bond CSO Plan 4,348 0 202 0 659 2011 Sewer Bond 91,421 60,000 20,114 25,000 6612012 Sewer bond 25,196,371 60,000 38,108 45,000 663 2013 Sewer Bond 0 21,200,000 0 60,000 City of South Bend Revenue Summary 2014 Budget Cycle - FINAL Redevelopment - Controlled Funds 2012 Actual 2013 Amended Budget June 30 Actual 2014 Budget 664 2013A Sewer Refund Bonds 0 0 85,740 0 665 2014 Sewer bond 0 0 0 21,000,000 670 Century Center 2,658,898 3,766,205 1,986,341 4,564,898 671 Century Center Capital 1,444,422 675,500 100,135 100,500 644 Sewer Water Leak Insurance Fund 0 0 0 0 Internal Service 0 0 0 0 222 Central Services 6,708,059 7,922,703 3,756,953 7,847,374 226 Liability Insurance 2,967,528 3,033,076 1,506,229 2,898,690 278 Take Home Vehicle - Police 128,200 129,400 62,662 123,160 711 Self- Funded Employee Benefits 11,075,304 12,188,900 6,229,033 13,418,450 713 Unemployment Compensation 275,040 341,450 156,655 236,898 Trust & Agency Funds 131,799 156,905 86,404 164,303 701 Firefighters Pension 5,239,851 5,040,279 2,519,282 5,391,332 702 Police Pension 6,751,423 5,873,697 2,936,150 6,310,000 730 City Cemetery Trust 202 250 89 250 703 Police Fire State Pension 1,216,103 0 0 0 709 Payroll Fund 0 0 0 0 City - Controlled Funds Total 275,076,204 270,993,916 116,809,503 257,847,317 Redevelopment - Controlled Funds Redevelopment Funds 433 Redevelopment Administration General 164 150 68 0 439 Certified Technology Park 3,571 1,448,074 1,450,195 1,453,000 454 Airport Urban Enterprise Zone 113,044 1,000 810 1,500 619 Blackthorn Golf Operations 1,669,151 1,747,379 815,240 1,696,879 305 SBCDA Bond Proceeds 0 0 0 0 428 Redevelopment Dist Capital - AEDA 2003 0 0 0 0 TIF Funds 324 TIF Revenue- Airport 12,667,604 13,940,252 9,731,867 13,484,612 420 TIF Revenue - Downtown General 5,495,844 4,663,254 2,179,070 4,418,336 422 TIF Revenue -West Washington 426,635 444,000 265,547 422,000 425 TIF Revenue - Leighton Plaza 131,799 156,905 86,404 164,303 426 TIF revenue - Central Medical Svc Area 1,623,756 1,730,000 620,994 1,615,000 429 TIF Revenue - Northeast District 1,356,334 823,000 436,737 827,000 430 TIF Revenue - Southside Dev Area #1 3,891,739 1,840,000 1,392,772 3,615,000 431 TIF Revenue - Southside Dev Area #2 Erskine 2,329 0 0 0 432 Erskine Village Debt Service 27,801 1,346,000 671,259 15,000 435 TIF Revenue - Douglas Road 286,436 321,000 164,413 320,750 436 TIF Revenue - Northeast Residential 2,524,259 2,460,000 1,345,730 2,510,000 414 TIF Alloc - Sample & Ewing 0 0 0 0 Redevelopment Debt Service 314 Redev Bond -1990 Public Improvement 3,009 0 0 0 315 Airport 2003 Debt Reserve 5,571 5,000 2,241 5,000 317 Coveleski Debt Reserve 2,470 3,500 1,083 3,000 319 Redev Bond - Blackthorn Golf 4,420 50 464 0 328 Central Development Area Debt Reserve 8,258 6,000 3,745 6,000 Redevelopment - Controlled Funds Total 30,244,194 30,935,564 19,168,639 30,557,380 Grand Total 305,320,398 301,929,480 135,978,142 288,404,697 City of South Bend Expenditure Summary 2014 Budget Cycle - FINAL 2012 Actual 2013 Amended Budget June 30 2013 Actual 2014 Budget City - Controlled Funds General Fund 101 -0101 Mayor 619,133 694,229 311,314 701,788 101 -0104 311 Center 0 320,102 114,912 479,949 101 -0201 City Clerk 304,355 365,170 157,389 391,678 101 -0301 Common Council 379,017 515,397 196,575 472,598 101 -0401 Admin Fin 1,560,874 1,877,728 889,555 2,082,329 101 -0404 Morris PAC 913,867 1,033,800 461,638 1,042,170 101 -0405 Palais Royale 327,142 492,830 190,280 498,410 101 -0501 Legal Department 772,965 1,028,466 393,093 1,025,635 101 -0600 Energy Department 472,239 54,256 54,256 0 101 -0602 Engineering 1,684,238 1,393,561 626,937 1,115,998 101 -0607 Traffic & Lighting 683,161 111,815 109,537 0 101 -0801 Police 24,605,342 23,795,376 10,865,762 24,012,808 101 -0802 Communications Center 1,957,028 2,326,560 1,002,871 2,235,916 101 -0805 Police LOIT 3,112,460 3,968,567 2,002,467 0 101 -0901 Fire 20,861,407 20,607,695 10,028,143 20,990,227 101 -0905 Fire LOIT 2,364,074 3,133,190 1,566,596 0 101 -1008 Human Rights 275,176 346,237 152,609 367,262 101 -1201 Code Enforcement 1,799,389 2,270,969 745,223 0 101 -1203 Code Hearing Officer 46,231 40,000 12,478 0 101 -1204 Junk Vehicle 61,734 65,829 30,076 0 101 -1205 Unsafe Building 68,704 53,684 14,747 0 101 -1207 Animal Control 530,748 596,111 278,482 0 Special Revenue 103 Excess Levy 0 0 0 0 201 Parks and Recreation 12,012,845 12,927,463 5,911,103 12,384,527 202 Motor Vehicle Highway 6,747,419 9,176,496 3,219,891 9,105,768 203 Recreation Non - reverting 977,654 1,560,777 352,647 1,476,089 209 Stud - Oliver Reverting Grants 162,602 1,000,000 0 1,385,000 210 DCI State Grants 207,065 1,260,777 84,636 117,886 211 DCI Operating Fund 2,025,585 2,354,331 1,084,502 2,383,801 212 Dept of Community Investment 3,940,253 8,957,256 2,527,642 3,811,000 216 Police State Seizures 10,787 45,900 10,500 40,000 217 Gifts Donations 4,259 10,752 0 0 218 Police Curfew Violations 0 1,000 0 1,000 220 Law Enforcement Continuing Education 233,892 478,131 177,714 270,000 227 Loss Recovery 173,988 526,185 37,388 4,650,000 244 Emergency Phone System 0 0 0 215,000 249 Public Safety LOIT 5,476,534 7,101,757 3,569,062 7,214,658 250 General Grants 0 0 0 0 251 Local Roads and Streets 541,522 1,235,924 342,736 1,082,500 252 Excess Welfare Distribution 2,276,693 0 0 1,146 258 Human Rights Federal Grant 168,548 228,930 86,620 224,001 271 East Race Waterway 8,009 346 0 10,000 273 Morris PAC - Palais Marketing 0 10,149 4,049 8,100 280 Police Block Grants 124,539 185,000 0 0 281 DCI Revenue Bonds 0 27,102 0 0 288 EMS Fire Operations 2,278,472 11,078,163 2,478,612 2,674,106 289 HazMat 0 3,500 3,238 10,000 291 Indiana River Rescue 17,736 92,126 67,072 52,300 292 Police Grants 14,796 110,000 36,911 90,000 294 Regional Police Academy 16,369 28,500 17,122 23,750 295 COPS MORE Grant 39,297 41,980 6,993 141,600 299 Police Federal Drug Enforcement 60,491 188,573 99,342 150,000 404 CO IT 8,324,409 9,443,417 5,150,510 9,755,940 408 EDIT 8,069,327 8,993,379 3,834,709 9,258,013 410 Urban Development Action Grants 200,451 268,146 0 0 655 Project ReLeaf 340,652 432,065 275,487 428,812 705 Police K -9 Unit 356 2,000 0 2,000 Debt Service 313 Hall of Fame Debt Service 1,330,465 1,268,000 633,500 1,268,116 Capital Projects 377 Professional Sports Development 1,365,560 876,671 488,348 865,746 401 Coveleski Stadium Capital 56,162 3,540 0 0 City of South Bend Expenditure Summary 2014 Budget Cycle - FINAL City- Controlled Funds Total 248,284,920 316,712,873 116,864,075 296,147,377 !development- Controlled Funds 2012 Actual 2013 Amended Budget June 30 2013 Actual 2014 Budget 405 Park Non - reverting Capital 178,387 217,316 65,174 176,800 406 Cum Capital Development 589,869 911,220 353,050 722,935 407 Cum Capital Improvement 402,277 367,575 184,875 364,762 412 Major Moves Construction 2,142,921 3,395,846 892,516 4,500,000 416 Morris PAC Capital 172,417 72,666 19,738 53,200 434 CREED 878,554 873,949 36,975 650,950 438 Coveleski Bond Construction 0 0 0 0 450 Palais Royale Historic Preservation 0 0 0 10,000 677 Hall of Fame Capital 274,558 179,322 25,430 179,659 Enterprise Funds 0 0 0 3,600,000 600 Consolidated Building 913,173 1,148,152 485,781 3,784,854 601 Parking Garages 983,411 1,129,839 474,390 709,179 610 Solid Waste Operations 5,086,439 5,647,984 2,833,092 5,377,699 611 Solid Waste Capital 275,191 964,061 324,702 736,002 620 Water Works Operations 15,557,806 14,795,947 6,360,193 14,683,871 622 Water Works Capital 1,049,127 1,216,792 207,189 953,500 623 Water Works Bond Capital 2,799,602 5,566,203 1,185,184 252,751 624 Water Works customer Deposit 6,864 4,000 3,057 6,000 625 Water Works Sinking Fund 1,651,501 2,108,381 410,043 2,057,224 626 Water Works Bond Reserve 0 0 0 0 629 Water Works Reserve Operations 9,729 7,500 4,339 8,500 640 Sewer Repair Insurance 309,775 555,844 188,109 547,536 641 Sewage Works Operations 29,140,481 35,318,740 14,438,822 33,856,500 642 Sewage Works Capital 5,406,213 11,499,571 1,703,733 3,527,580 643 Sewage Works Reserve Operations 74,960 18,000 6,836 15,000 644 Sewer Water Leak Insurance Fund 0 0 0 0 645 2006 Sewer Bond 0 0 0 0 647 2007 Sewer Bond 47,861 19,017 13,616 0 649 Sewer Works Sinking 8,225,040 9,804,044 2,662,716 9,802,031 650 Clay Sewage Operations 0 0 0 0 6512007B Sewer Bond 189,122 39,512 35,984 0 653 Sewage Wks DS Reserve 0 2,438,088 2,438,087 0 658 2010 Sewer Bond C5O Plan 1,942,289 112,089 99,795 0 659 2011 Sewer Bond 9,660,707 10,696,720 1,546,287 8,000,000 6612012 Sewer bond 1,949,483 19,160,000 597,982 18,000,000 663 2013 Sewer Bond 0 2,100,000 0 19,100,000 664 2013A Sewer Refund Bonds 0 81,065 81,064 0 665 2014 Sewer bond 0 0 0 500,000 670 Century Center 3,740,014 3,547,459 1,402,376 4,564,898 671 Century Center Capital 169,545 246,770 0 0 Internal Service 222 Central Services 6,693,261 7,979,429 3,685,248 7,692,716 226 Liability Insurance 2,173,471 2,915,927 1,028,434 2,897,200 278 Take Home Vehicle - Police 75,842 103,700 0 80,580 711 Self- Funded Employee Benefits 12,500,734 13,348,829 6,311,596 14,483,463 713 Unemployment Compensation 193,066 267,247 38,933 227,974 Trust & Agency Funds 701 Firefighters Pension 5,608,547 5,900,028 2,756,843 5,874,445 702 Police Pension 6,606,662 6,929,133 3,256,612 7,221,941 730 City Cemetery Trust 0 15,000 0 10,000 City- Controlled Funds Total 248,284,920 316,712,873 116,864,075 296,147,377 !development- Controlled Funds Redevelopment Debt Service 314 Redev Bond -1990 Public Improvement 825,509 0 0 0 315 Airport 2003 Debt Reserve 5,571 5,000 2,241 5,000 319 Redev Bond - Blackthorn Golf 658,420 326,050 326,464 0 328 Central Development Area Debt Reserve 8,258 6,000 3,745 6,000 Redevelopment Funds 305 SBCDA Bond Proceeds 0 0 0 0 428 Redevelopment Dist Capital - AEDA 2003 0 0 0 0 433 Redevelopment Administration General 3,213 6,787 854 0 439 Certified Technology Park 0 0 0 3,600,000 City of South Bend Expenditure Summary 2014 Budget Cycle - FINAL 2012 Actual 2013 Amended Budget June 30 2013 Actual 2014 Budget 454 Airport Urban Enterprise Zone 0 0 0 0 619 Blackthorn Golf Operations 2,331,825 1,997,706 882,942 1,671,706 TIF Funds 324 TIF Revenue-Airport 16,240,594 25,244,592 5,489,339 20,325,432 414 TIF Alloc - Sample & Ewing 0 0 0 0 420 TIF Revenue - Downtown General 7,147,163 5,302,102 1,703,980 5,667,711 422 TIF Revenue -West Washington 906,749 668,815 135,870 648,915 425 TIF Revenue - Leighton Plaza 135,883 151,185 53,857 149,425 426 TIF revenue - Central Medical Svc Area 1,262,380 4,770,544 629,024 3,702,500 429 TIF Revenue - Northeast District 38,788 2,388,995 31,165 2,350,000 430 TIF Revenue - Southside Dev Area #1 2,247,813 6,122,885 696,851 5,700,000 431 TIF Revenue - Southside Dev Area #2 Erskine 1,401,397 0 0 0 432 Erskine Village Debt Service 149,809 501,268 346,055 493,495 435 TIF Revenue - Douglas Road 318,183 454,782 95,488 345,463 436 TIF Revenue - Northeast Residential 897,251 3,229,957 1,569,208 3,323,228 Redevelopment - Controlled Funds Total 34,578,806 51,176,668 11,967,083 47,988,875 Grand Total 282,863,726 367,889,541 128,831,158 344,136,252 Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Mayor's Office Fund Number 101 -0101 Department Description & Purpose Leading the community to become a model city through formulating policy,directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 633,659 605,864 689,612 310,293 701,188 11,576 1.7% Local Income Taxes - - - - - - Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds - - - - Donations 2,438 1,969 4,017 984 - (4,017) - 100.0% Other Income 331 11,300 600 35 600 0.0% Transfers In Total Revenue 636,428 619,133 694,229 311,312 701,788 7,559 1.1% Expenditures by Cost Center Mayor's Office 636,428 619,133 694,229 311,313 701,788 7,559 1.1% Total Cost Center Expenditures 636,428 619,133 694,229 311,313 701,788 7,559 1.1% Expenditures by Account Type Salaries & Wages 429,740 407,481 431,139 184,566 453,433 22,294 5.2% Fringe Benefits 118,271 116,859 141,427 60,100 158,232 16,805 11.9% Other Personnel costs 17,160 14,423 16,118 8,490 20,943 4,825 29.9% Total Personnel 565,171 538,763 588,684 253,156 632,608 43,924 7.5% Supplies 39,780 25,759 35,167 23,365 19,770 1 (15,397) -43.8% Professional Services (31xx) - - 2,196 1,134 2,235 39 1.8% Commfrransportation(32xx) 5,163 6,637 5,000 1,251 5,000 - 0.0% Printing & Advertising (33xx) 11,853 29,514 43,409 21,063 27,000 (16,409) -37.8% Insurance (34xx) 4,404 5,172 4,848 2,424 1,162 (3,686) -76.0% Utilities (35xx) - - - - - Repairs & Maintenance (36xx) 6,080 8,452 11,620 8,607 9,259 (2,361) -20.3% Debt Service - Principal - - - - 1,978 1,978 Debt Service - Interest & Fees - - - - 221 221 Other Services & Charges (39xx) 1,769 2,388 3,305 312 2,555 (750) -22.7% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 2,208 2,448 Total Service & Charges 31,477 54,611 70,378 34,791 49,410 (20,968) -29.8% Ca ital - - Total Expenditures by Type 636,428 619,133 694,229 311,312 701,788 7,559 1.1% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 7.00 7.00 7.00 7.00 7.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary 0.50 0.50 0.69 0.69 0.50 0.19 Total FTE's 7.50 7.50 7.69 7.69 7.50 (0.19) Explain Significant Revenue, Expenditure and Staffing Changes Below: Health insurance and pension cost increases of 12% for 2014. Budgeted salaries increased by 2% with additional adjustment for Chief of Staff and Deputy. The 2013 salary budget did not include the full increase until amended salary ordinance and amended budget included Director of Community Outreach and part-time Secretary V positions. These positions are continued in the 2014 budget. No paid interns for 2014, reduced overtime for hourly staff, reduction of liability insurance allocation, reduction of office supplies. Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Mayor's Office Fund Number 101 -0101 zuia Accompnsnmentsiuutcomes (n-iu requlrea) - Established new Community Outreach position to improve accessibility of the office across the community - Supported community events, parades, mayoral appearances and educational programming - Maintained monthly Mayor's Night in /out program addressing over 115 constituent issues - Oversaw delivery of report of Mayor's Task Force on Vacant and Abandoned Properties - Oversaw hiring of key department heads and other Administration posts - Guided 311 system through launch and early growth - Increased positive national press coverage for City - Effectively coordinated and managed public safety emergency situations City Strategy cu w —P —Mum 15 o —Juouvusiunrtagu fo uy —d-Ij— tw Iu ruyui —) - Deepen community relationships and external communications with the administration and Mayor 1,2,3 -Track and improve response time on constituent needs and requests coming into the office 1,2 -Fill upcoming vacancies in executive posts, boards, and commissions with outstanding leaders 1,2,3 -Drive improvements in employee engagement and morale 2 - Increase local and outside media recognition of civic and economic achievements 2,3 - Promote performance -based management throughout City Administration beginning with leadership level 2 - Establish and sustain a community wide response to group - related gun violence 3 - Attract, recruit, and retain high quality personnel and continue to deepen professionalism of City work force 2 zuia ziIgnITIcant unangesicnanengesn ) pportunnies (wnn a Tocus on soiuuons) -Tight fiscal environment will necessitate further efficiency savings via process improvement - Continued evolutions in technology and communications norms will require flexibility and strong management of correspondence and mass communication Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Avg. res. time to letters & requests (da) GG Output 5 n/a 4.9 5 Avg. time to resolve constituent issues GG Output 5 n/a 3 5 Increase local, national, and social me( ED Output 15 n/a 12 15 Increase social media presence - Face ED Output 5014 n/a 3134 5014 Increase social media presence - Twitb ED Output 3226 n/a 2016 3226 # of Mayor's Office Outreach Events in GG Output TBD Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Tech.A.— 1—fc end FTF'e nlen included in fhe Fmeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) ixplain Significant Information Technology Trends and Changes Below: 'his department does not typically fund Information Technology. Form 1 7 Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name 1311 Call Center Fund Number 101 -0104 Department Description & Purpose Central 311 Call Center established to handle citizen telephone calls in an efficient and effective manner. Will provide citizens with a "one-stop" shop to contact city departments with inquiries and service requests. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 114,913 (128) (128) Local Income Taxes - - - Other Taxes - - - Grants /Intergovernmental 320,102 480,077 159,975 50.0% Charges for Services - - - - Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue 320,102 114,913 479,949 159,847 49.9% Expenditures by Cost Center 311 Call Center Operations 320,102 114,913 479,949 159,847 49.9% Total Cost Center Expenditures 320,102 114,913 479,949 159,847 49.9% Expenditures by Account Type Salaries & Wages 191,760 81,768 297,780 106,020 55.3% Fringe Benefits 77,342 30,895 124,715 47,373 61.3% Other Personnel costs 53 210 210 Total Personnel 269,102 112,716 422,705 153,603 57.1% Supplies 12,500 1,540 23,555 11,055 88.4% Professional Services (31xx) 15,250 - 10,297 (4,953) -32.5% Commfrransportation(32xx) 2,500 457 4,100 1,600 64.0% Printing & Advertising (33xx) 18,250 200 15,000 (3,250) -17.8% Insurance (34xx) - - 821 821 Utilities (35xx) - - Repairs & Maintenance (36xx) 1,471 1,471 Debt Service - Principal - - Debt Service - Interest & Fees - - - Other Services & Charges (39xx) 2,500 2,000 (500) -20.0% Grants & Subsidies - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - Total Service &Charges 38,500 657 33,689 (4,811) 12.5 Total Expenditures by Type 320,102 114,913 479,949 159,847 49.9% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6130/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 4.50 4.50 7.13 2.63 Bargaining - - - - Part-Time /Seasonal/Temporary Total FTE's 4.50 4.50 7.13 2.63 Explain Significant Revenue, Expenditure and Staffing Changes Below: New budget for 2013. Staffing positions are not new FTE's but rather transfers from other departments. Revenue consists of billings for services to other city departments. Expansion of program in 2014 to additional departments. Addition of two full -time liasan positions and one part-time position. Costs associated with a relocation to a new office location included for 2014. GIS and liability insurance allocations included for 2014. Purchase of four computer and monitors and Office 365 software included for 2014. Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name 1311 Call Center Fund Number 101 -0104 zuia Accompnsnmentsruutcomes t4-iu requl Plan setup of 311 Call Center Establishment of 311 Phone Line Initiate development of 311 Knowledgebase Development of 311 functionality on City website cu Iv - P- 111enl 15 io Ly auaie91— tw I u Provide one stop service center for South Bend citizens Handle citizen inquiries and requests in a timely manner Implement additional NaviLine features with department workflows Convert additional departments to 311 hotline /knowledgebase Create city -wide awareness of 311 Line and objectives of 311 ZU14 ziignITtcant t; nangesit ;naiiengesn)pportunities (wnn a Tocus on sowtions) Leverage process mapping of city departments and revise workflows to reduce inefficiencies and "paper" workflows Utilize City ERP software to promote greater process integration and tracking of customer service Centralize citizen calls to allow for enhanced service and response Provide significant training for users of computer software to more effectively accomplish their tasks City Stratel IYUIIIUCf 1,2 1,2 1,2 1,2 1,2 Key Performance Indicators 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Customer call wait time 2 efficiency 30s n/a 47s 40s Abandoned Call Rate 2 quality <5% n/a 10% <8% Accommodate high call volume 2 efficiency 200,000 n/a 140,000 160,000 Service Level Quality (client feedback) 2 quality Good - Excellent n/a Good Service level accuracy 2 effectiveness TED n/a TBD Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) .l Form 1 Form 1 10 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name City Clerk Fund Number 101 -0201 Department Description & Purpose Responsible for preserving all City ordinances and City Council meeting minutes for the future, and providing fair and consistent administration of the Ordinance Violation Bureau. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 301,288 304,355 365,170 157,389 391,678 26,508 7.3% Local Income Taxes - - - - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - Other Income 10,100 Transfers In Total Revenue 311,388 304,355 365,170 157,389 391,678 26,508 7.3% Expenditures by Cost Center Office of the City Clerk 311,388 304,355 365,170 157,389 391,678 26,508 7.3% Total Cost Center Expenditures 311,388 304,355 365,170 157,389 391,678 26,508 7.3% Expenditures by Account Type Salaries & Wages 197,134 198,475 207,731 103,252 216,985 9,254 4.5% Fringe Benefits 1,740 1,860 72,924 31,123 93,558 20,634 28.3% Other Personnel costs 46,325 56,050 2,220 2,220 Total Personnel 245,199 256,385 280,655 134,376 312,763 32,108 11.4% Supplies 4,095 4,575 21,488 2,347 8,062 (13,426) -62.5% Professional Services (31xx) 7,566 8,741 9,600 4,355 9,869 269 2.8% Commfrransportation(32xx) 6,272 5,909 10,500 2,557 10,500 - 0.0% Printing & Advertising (33xx) 17,258 9,690 22,800 5,522 22,800 0.0% Insurance (34xx) 3,768 3,948 4,356 2,178 995 (3,361) -77.2% Utilities (35xx) - - - - - Repairs & Maintenance (36xx) 5,101 3,698 8,230 3,416 5,839 (2,391) -29.1% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - - Other Services & Charges (39xx) 4,768 4,645 7,450 2,639 7,450 0.0% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 60 120 Total Service & Charges 44,793 36,751 62,936 20,667 57,453 (5,483) 8.7% Ca ital 17,301 6,644 91 13,400 13,309 14625.3% Total Expenditures by Type 311,388 304,355 365,170 157,389 391,678 26,508 7.3% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 5.00 5.00 5.00 5.00 5.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary - Total FTE's 5.00 5.00 5.00 5.00 5.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Capital Expenditures for Ordinance Violation Bureau upgrades /repairs to Duncan Software. BIS Digital Equipment upgrades for Clerk audio /video recording equipment. Form 1 10 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I City Clerk Fund Number 101 -0201 zuia Accompnsirmentstuutcomes t4-lu requirea) 1. The Ordinance Violations Bureau Clerk assisted in the implementation of hand -held devices for DTSB on street parking enforcement. a.) The Goal was to minimize the number of appeals as a result of more accurate data entry. b.) Consistent polite enfrocement with more verifiable violation data may help improve the downtown experience. 2. Began video - streaming of Council meetings. 3. Working to increase the promptness of minutes of Council proceedings on the City website. 4. Continuing to improve interactive support to Councilmembers and Council Attorney. City Strateg, cu w vepanmem 15 a Uujiecuvesiunrtaye io ny auaieyies tw Iu reywreu) 1. Continue efforts to assure transparency of Council and Clerk official business. 3,4 2. Continue to meet all state requirements of "open door" laws. 3,4 3. Continue to be a courteous, efficient conduit of information requested by Councilmembers and the public. 1,5 4. Continue efforts to support Councilmember's in their official duties. 1,6 zul4 JI niticant unan esit:nallen es /U portunitles (witn a Locus on solutions) 1. Move to a more "paperless" office.. a.) accept electronic filing of bills b.) electronic agendas c.) develop interactive electronic calendars for Council and Administration 2. Investigate the possibility of re- establishing a City Court ideally with an appointed City Judge a. Intended to speed up Neighborhood Code Enforcement Violation Process b.) Possible increase in revenue from enforcement of city ordinances. This would require a cost/benefit analysis 3. Increase efforts to scan materials in archives 4. Work with IT to develop more complete reports allowing analytical review Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - 2016 2012 2013 1,839 207 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target 1. Number of transactions preserved output 150 151 150 150 2. No. of laws passed by Council output 15 13 15 17 3. No.of meeting minutes recorded output 150 150 155 160 4. Percentage of petitioners that file effectiveness 95% 95% 96% 97 successfully Types: output, efficiency, effectiveness, quality, outcome, technology Infnrmafinn Terhnnlnav !mete and FTF'e ales inrludnd in fhr finanrial cummaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 2,136 1,560 1,632 816 1,839 207 Professional Services - - - - - - Other Services Ca ital Total Expenditures 2,136 1,560 1,632 816 1,839 207 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: This office typically only has equipment for Information Technology Form 1 11 Form 1 12 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I City Clerk Fund Number 101 -0201 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Replace Multi- Purpose copier at end Cash 7,400 7,400 2 of current lease term - - 3 4 Replace aging small single - purpose Cash 6,000 6,000 5 copier to reduce maintenance - - 6 and operating costs 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 13,400 13,400 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 12 Form 1 13 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Common Council Fund Number 101 -0301 Department Description & Purpose Make certain that City government is always responsive to the needs of the residents and that the betterment of South Bend is always the highest priority. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 296,743 370,371 507,097 192,009 464,298 (42,799) -8.4% Local Income Taxes - - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds - - - - - Donations 8,646 8,300 4,564 8,300 0.0% Other Income - - - - - Transfers In Total Revenue 296,743 379,017 515,397 196,573 472,598 (42,799) -8.3% Expenditures by Cost Center Council 296,742 379,017 515,397 196,250 472,598 (42,799) -8.3% Public Access - - - - - Total Cost Center Expenditures 296,742 379,017 515,397 196,250 472,598 (42,799) -8.3% Expenditures by Account Type Salaries & Wages 152,081 138,449 173,529 70,208 171,394 (2,135) -1.2% Fringe Benefits 46,609 34,939 115,689 19,859 125,995 10,306 8.9% Other Personnel costs 540 540 0.0% Total Personnel 198,690 173,388 289,758 90,067 297,929 8,171 2.8% Supplies 7,370 5,928 11,512 4,947 7,285 (4,227) -36.7% Professional Services (31xx) 72,282 174,645 144,138 86,518 114,814 (29,324) -20.3% Commfrransportation(32xx) 623 797 5,450 66 5,450 0.0% Printing & Advertising (33xx) 2,401 5,525 9,700 3,018 9,700 0.0% Insurance (34xx) 4,344 4,860 5,016 2,508 1,742 (3,274) -65.3% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 4,882 6,595 8,184 2,827 9,678 1,494 18.3% Debt Service - Principal - - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 951 1,720 11,350 334 8,500 (2,850) -25.1% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - Total Service &Charges 85,483 194,142 183,838 95,271 149,884 (33,954) 18.5 Ca ital 5,200 5,559 30,289 6,289 17,500 12,789 -42.2% Total Expenditures by Type 296,743 379,017 515,397 196,573 472,598 (42,799) -8.3% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 9.00 9.00 9.00 9.00 - Bargaining - - - - Part-Time /Seasonal/Temporary 0.50 0.50 0.50 Total FTE's 9.00 9.50 9.50 9.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: Capital expenditures will continue at $10,000. Continuing IT upgrades will take place in the amount of $7,500. Public access of $46,000 has been transferred to a diferent cost center. Adjustments have been made in Legal Services. Form 1 13 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Common Council Fund Number 101 -0301 zuia Accompnsnmemsruutcomes tn-iu requirea) 1. Improved transparency and accountability of the Common Council to the citizens of South Bend. 2. Citizen participation has dramatically increased, especially in light of the amount of citizen members actively participating on the Council's Standing Committee. 3. Posting of public documents on the Council's website has increased. 4. Accessibility of council Members has improved. City Strategy cu w —P —Mum 15 io Ly QU—Ij— tw Iu ruyui —) rvumuur 1. To carry out the Mission of the South Bend Common Council, namely" "To make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is Always our hightest priority." 2. To be actively engaged in the City Budget process to assure that each of the provisions of Indiana Code 36 -4 -7 are properly addressed in a timely and public manner. 3. To properly carry out the duties and responsibilities set forth in Indiana Code 36 -4 -6 addressing the legisltaive powers of city government. 4. To see that each of the Council's Standing Committees operate under proper local protocols which are in compliance with Indiana Open Door Law in carrying out their due diligence requirements when reviewing and discussing Bills referred to committees for review and recommendation. ZU14 Jlgnnlcant unangeslt :nallenges /upportunlues (W nn a Locus on soiutions) 1. Establishing a productive working relationship among the Council Members, and with the City Administration which focuses on the best interesets of the City of South Bend. 2. Improving communication and dialog at all levels of city governemtn. 3. Improving the sharing of information needed to make well- reasoned legislative decisions 4. Improving communication with other governmental entitites such as the Board of Public Works, the Redevelopment Commission, the Park Board, etc. which oversees tax dollars. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target 1. Level which residents rate City's outcome fiscal condition - (1) low / (5) high - - - 2. Level which residents rate City's outcome infrastructure - (1) low / (5) high Maintenance Services 3. Number of public hearings held. output Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 2,436 2,076 2,184 1,092 3,678 1,494 Professional Services - - - - - - Other Services Ca ital - Total Expenditures 2,436 2,076 2,184 1,092 3,678 1,494 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: This office typically only has equipment for Information Technology Form 1 14 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Common Council Fund Number 101 -0301 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Remodel Committee conference room Cash $10,000 10,000 19 IT Upgrades Cash $7,500 7,500 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 17,500 17,500 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Continue to upgrade room for better citizen and staff access to Council Committee Meetings. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 15 Form 1 16 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name lAdministration & Finance Fund Number 101 -0401 Department Description & Purpose Provide financial management and administrative services to City operations including finance and accounting services, human resources, risk management, information technology, benefit administration, and purchasing management. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 1,420,029 1,544,883 1,877,678 889,151 2,002,534 124,856 6.6% Local Income Taxes - - - - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - - - - Other Income 812 15,991 50 406 80,050 80,000 160000.0% Transfers In Total Revenue 1,420,841 1,560,874 1,877,728 889,557 2,082,584 204,856 10.9% Expenditures by Cost Center Controller (1 FTE) 100,000 105,000 106,000 56,332 114,908 8,908 8.4% Finance (7.56 FTE's) 612,341 625,874 838,628 413,100 660,754 (177,874) -21.2% Human Resources (4.5 FTE's) 194,000 275,000 285,550 127,427 379,683 94,133 33.0% Information Technology (8.24 FTE's) 397,000 436,000 448,550 225,328 695,363 246,813 55.0% Purchasing (1.68 FTE) 70,000 71,000 75,000 37,500 147,733 72,733 97.0% Performance Management (1 FTE) - - 74,000 1,704 87,936 13,936 18.8% Business Licensing (0 FTE) 47,500 48,000 50,000 28,166 - (50,000) - 100.0% - - - 0.0% Total Cost Center Expenditures 1,420,841 1,560,874 1,877,728 889,557 2,086,377 208,649 11.1% Expenditures by Account Type Salaries & Wages 974,674 1,023,679 1,173,482 546,157 1,378,916 205,434 17.5% Fringe Benefits 274,496 304,535 365,256 174,844 503,116 137,860 37.7% Other Personnel costs 11,152 12,850 16,900 8,075 16,660 240 -1.4% Total Personnel 1,260,322 1,341,064 1,555,638 729,076 1,898,692 343,054 22.1% Supplies 39,760 30,309 50,301 17,433 31,270 (19,031) -37.8% Professional Services (31xx) 45,046 117,996 173,748 98,657 71,017 (102,731) -59.1% Comm /Transportation(32xx) 11,348 16,596 22,420 12,482 23,350 930 4.1% Printing & Advertising (33xx) 2,214 5,544 7,340 3,070 6,250 (1,090) -14.9% Insurance (34xx) 5,904 6,840 7,320 3,660 4,387 (2,933) -40.1% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 17,471 17,421 18,656 7,116 20,194 1,538 8.2% Debt Service - Principal - 3,663 - 3,000 (663) -18.1% Debt Service - Interest & Fees - - 810 - 500 (310) -38.3% Other Services & Charges (39xx) 38,512 18,888 37,832 18,063 23,669 (14,163) -37.4% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 264 6,216 Total Service & Charges 120,759 189,501 271,789 143,048 152,367 (119,422) -43.9% Ca ital Total Expenditures by Type 1,420,841 1,560,874 1,877,728 889,557 2,082,329 204,601 10.9% Net Surplus / (deficit) - - 255 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 19.00 19.00 21.00 20.00 23.20 2.20 Bargaining - - - - - - Part-Time /Seasonal/Temporary 0.50 0.50 1.23 1.23 0.48 (0.75) Total FTE's 19.50 19.50 22.23 21.23 23.68 1.45 Explain Significant Revenue, Expenditure and Staffing Changes Below: Reduced temporary help to reduce costs as full time staff was hired in 2013 to fill vacant positions. Reduced professional services and travel costs to stay within City budgeting guidelines for 2014. Included $5,000 for a new vault copier to be purchased in 2014. Established a Performance Management position and activity in 2013 and will continue this activity in 2014. Business License Administrator will be moved to Fund 211 DCI Administration during 2014. $20,000 has been placed in the budgt for outplacement services for displaced city workers. Two Additional IT employees have been included for the 2014 budget. A Benefits Manager postion was added (formerly contractual). Form 1 16 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name jAdministration & Finance Fund Number 101 -0401 zuts Accompusnmentsiuutcomes t4 -iu required/ Received 2011 GFOA CAFR award and submitted 2012 CAFR for award consideration by deadline. Downloaded year end salary data into the State of Indiana Gateway reporting system. Started a finance internship program to assist regular finance staff in their duties and encourage interest in public finance as a profession. Implemented Healthy Employee Web portal and a strong wellness program, in partnership with the Parks & Recreation department. Conducted employee Lunch and Learn Series to promote wellness and a health lifestyle. Continued improvement of the KPI monitoring and reporting program. Succesfully hosted outreach training for WM /BE on City bidding processes. More effecitve monitoring of unemployment claims with the goal of reducing unwarranted claims. Updated employee personnel policies and handbook. Accomplished migration of Novell operating system to Microsoft. City Strategy cviy uepariment voau a UotecavesiLmnage to t ny azraiegies ty -iu requireut rvunnoer Fully implement performance based budgeting and apply for GFOA Distinquished Budget Award 2 Decrease audit and CAFR preparation time after year end by one month. Complete by May 31 st. 2 Reduce turnaround time on issuing a business license to four days. 1 Distribute month cash report and monthly financial report in a timely manner 2 Continue outreach to assist MW /BE businesses to prosper in the South Bend community. 2,3 Continue to promote purchasing opportunities between MW /BE businesses and City departments. 2,3 Increase percentage of qualified women and miniority hires in all city positions (promote diversity in city employment) 2 Reduce turnover rate for new hires within the first year of employment with the city 2 Increase employee participation in the city wellness program to the betterment of the employee and to reduce health costs. 2 Improve applicant tracking systems to determine the percentage of minority candidates making application and those hired. 2 Assist in the financial transition to a new management company at the Century Center. 3 Controller to provide bi- weekly supervision to the manager of the new 311 call accounting center. 1 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) - Need to assist and train new fiscal officers at various locations as they become better familiar with City financial systems and procedures State Board of Accounts staffing cutbacks and the increasing requirement for more financial prepartion work by City accounting staff. Need to ensure that funds perform within budgetary guidelines and that revenue is realized and expenditures are within budget. Need to reach out to minority and women candidates to encourage city employment especially in leadership positions. Continuing need for training in new information technologies for maximum productivity. Continuing refininement of performance management system to realize the best results for the City. Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 387,000 416,000 2016 2012 2013 248,813 Supplies Mayoral - Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target GFOA CAFR/Budget Award 2 Quality 1/1 1/0 1/0 1/1 SBOA audit findings 2 Quality 0 0 5 1 Fund Cash Report sent by 15th 2 Efficiency 12 months 12 12 12 City Bond Rating (S &P) 2 Quality AA+ AA AA AA+ City -Wide Turnover /Percentage 2 Effectiveness less than 60/5% 71/6.2% 70/6.3% 60/5.4% Minority % of City workforce 2 Effectiveness 25% or more 14.9% 15.6% 16.0% General Fund reserves % 2 Output 50% or more 43% 43% 45% General Fund % of Expenditures 2 Output 96% or less 97% 98% 96% Monthly calls to IT help desk 2 Output 1,000 or less 1,200 1,060 1,050 Number of Purchase Orders issued 2 Output 7900 N/A 7500 7600 PO's changed from original issue 2 Effectiveness 250 N/A 304 250 Avg Age of an open Emerg PO 2 Effectiveness 55 N/A 60 55 MBE/WBE Supp Stat of Quotes Offel 3 Effectiveness N/A N/A N/A Set Baseline MBE/WBE Supp Stat of POs Iss'd 3 Effectiveness N/A N/A Set Baseline 10% increase Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 387,000 416,000 426,550 214,238 675,363 248,813 Supplies - - - - - - Maintenance Services Professional Services - - - - - Other Services 10,000 20,000 22,000 11,000 20,000 (2,000) Ca ital Total Expenditures 397,000 436,000 448,550 225,238 695,363 246,813 Information Tech. Staffing (FTE's) 5.00 6.00 6.00 6.00 8.24 2.24 Explain Significant Information Technology Trends and Changes Below: The Administration & Finance Department pays for the salary, fringe benefits, training and related operating costs of the Information Technology group. The costs of computer hardware, software and maintenance agreements are generally paid from the County Option Income Tax Fund 404. Form 1 17 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Administration & Finance Fund Number 101 -0401 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Accounts Payable Copier Cash 5,000 - 5,000 2 Administrative & Finance Copier Lease - - 15,000 15,000 3 New carpeting for the office Cash 10,000 - 10,000 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 5,000 10,000 15,000 30,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement of copier based on age. Current copier is eight years old. A basic copier is needed. 2 Replacement of copier based on age. A high end copier is needed because of high useage and the need to produce financial and other reports. 3 Replacment of carpeting in the office which is spotty and is showing its age. The current carpeting is a possible safety issue. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 34 Form 1 18 Form 1 19 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Morris Performing Arts Center Fund Number 101 -0404 Department Description & Purpose Operating expenses of the Morris Performing Arts Center, the premier performing arts center in this region of the country. Morris PAC provides improved quality of life to City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 233,283 143,800 151,800 (70,632) 160,170 8,370 5.5% Local Income Taxes - - - - - - Other Taxes Grants /Intergovernmental - - - - - Charges for Services 645,614 764,371 876,000 528,002 876,000 - 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - - - - - Other Income 5,696 6,000 4,266 6,000 0.0% Transfers In Total Revenue 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Expenditures by Cost Center Morris Performing Arts Center 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Total Cost Center Expenditures 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Expenditures by Account Type Salaries & Wages 408,358 447,949 463,485 225,909 499,967 36,482 7.9% Fringe Benefits 6,672 161,150 180,441 88,760 202,921 22,480 12.5% Other Personnel costs 144,521 7,437 8,208 3,677 8,208 0.0% Total Personnel 559,551 616,536 652,134 318,346 711,096 58,962 9.0% Supplies 16,259 21,118 30,346 10,710 30,898 552 1.8% Professional Services (31xx) - - 996 498 2,237 1,241 124.6% Comm/Transportation(32xx) 23,093 21,538 34,287 11,376 29,250 (5,037) -14.7% Printing & Advertising (33xx) 37,362 24,499 47,588 28,175 35,000 (12,588) -26.5% Insurance(34xx) 60,456 41,016 34,188 17,094 23,436 (10,752) -31.4% Utilities (35xx) 114,970 113,399 136,000 54,282 123,250 (12,750) -9.4% Repairs & Maintenance (36xx) 57,166 61,332 86,037 17,705 75,154 (10,884) -12.6% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - - Other Services & Charges(39xx) 9,824 10,889 12,224 3,449 11,850 (374) -3.1% Grants & Subsidies - - - - - - Payment In Lieu of Taxes - Transfers Out - - Other Financin Uses 50xx 216 3,540 Total Service & Charges 303,087 276,213 351,320 132,579 300,177 (51,144) 14.6% Capital - Total Expenditures by Type 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Net Surplus / (deficit) (0) (0) Staffing(FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 9.60 9.60 10.60 10.60 10.60 - Bargaining - - - - - Part -Time /Seasonal/Temporary 2.00 2.00 2.00 2.00 2.00 Total FTE's 11.60 11.60 12.60 12.60 12.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: Increased overall personell costs due to increases in the employee benefits (PERF 1.2% and Health 12% increases) - In January 2013, the titles and wages were adjusted for three staff per the salary Ordinance and per budget available funds. The actual amount paid is less than the maximum allowed by the Salary Ordinance. - In 2013 we had two Blockbuster events: Wicked and Jersey Boys, both with 16 performances each. Revenue very positive. Cannot guarantee similar Blockbusters in 2014. Form 1 19 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Morris Performing Arts Center Fund Number 101 -0404 - Ranked in I op 100 theatres worldwide by Pollstar Magazine Awarded 2013 "Prime Site Award" by Facilities Magazine Awarded 2013 South Bend Tribune "Readers Choice Award" for "Favorite Entertainment/Live Performance Theater Live filming of "Celtic Woman" production and audience at the Morris on 04/08/13 for the 2014 PBS and television specials to be broadcasted arround the world which will highlight the Morris located in South Bend. - Successful "Wicked" record 16 performances at the Morris 5/8/13 to 05/19/13 with a total of 36,418 tickets issued grossing $2,704,235 and setting a new sales record. Tickets sold in St. Joe County equaled 16,804; outside St. Joe County was 19,614 from many states. Of the total tickets sold, 28,435 had Indiana zip codes; 4,231 had Michigan zip codes and 395 had Illiois zip codes. Approximately 75 actors, cast and crew, stayed in local hotels for 16 nights and generated over 1,000 room nights. There were 13 semi - trucks carrying scenery, costumes, sound equipment and merchandise. Local expenditures of cast and crew, marketing, production and venue staffing are estimated to be over $200,000. Union Stage hands and musicians came from the surrounding area, including Kalamazoo, Michigan and Chicago, to work. According to the local restarurants the increase in food and beverage sales ranged from 25% to 40 % during this show. -77 shows booked in 2012 compared to the number of shows booked at comparable size theaters (see below KPI's) The Economic Impact has been shown to increase every eyear - In 2012 at $10.5 million. City Strategy 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number - To build upon success and book a wide variety of events 2 To be the premier performing arts center in this region and provide a safe and well- maintained historical facilily 2 To be recognizedas one of the best theater rental venues worldwide based on the number of gross tickets sold annually 1 To strive to increase the positive economic impact the Morris currently has on the downtown South Bend 1 Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exeeds the number of major acts on the road to play them. Times have changed from when regional promoters called looking to book shows. Now, a select number of promoters want the best possible deals for booking major acts. Booking deals are more complicated and venues across the country are being asked to assume some financial risk of the show as well as guarantee money to the artist and a split of the profits. Venues are being asked to do a lot more and take more financial risk than in years past. Morris staff are even more proactive in soliciting events by attending national and regional conferences to meet with promoters and by regular phone and email contact with promoters and tour managers. Morris staff hand out fold -over business cards highlighting Morris event marketing support which is included in venue rental such as show messages on electronic marquee and lobby monitors, posters and signage designated and printed, website, fan club email blasts, social media/Facebook and Twitter promo, event fliers designated and printed and strip ads in various publications. The Morris documented success brings about a ever increasing Economic Impact on the city of over $10.5 million yearly. This will repeat itself if additional Blockbuster events are able to be booked. ney rerformance muicacors Mayoral Measure Goal Type 2016 Long Term Goal 2012 Actual (if available) 2013 Estimated (if available) 2014 Target -No. of gross tickets issued annually 2 outcome 135000 110,561* 120000 127500 No of shows booked 2 outcome 90 77 ** 80 86 Estimate of 35% of tickets issued went outside St. Joseph County 5,549 7,174 7,500 2,000 5,500 (2,000) 2012 Comparisons with other similar size theaters: - - - - - Embasy Theater in Fort Wayne, IN (2440 seats) - -44 events booked Warner Theater in Erie, PA (2200 seats) -- 50 events booked Rialto Theater in Joliet, IL (1900 seats) -- 40 events booked 5,549 7,174 7,500 2,000 5,500 Star Plaza in Merrillville, IN (3400 seats) -- 55 events booked INB Performing Arts Center in Spokane. WA -- 55 events booked Capitol Theater in Wheeling, WV -- 62 events booked - Industry Ranking - Pollstar Magazine 2 Outcome Top 50 68 68 50 Based on theatre comparison, we are the Benchmark for other venues! Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6130/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 5,549 7,174 7,500 2,000 5,500 (2,000) Professional Services - - - - - Other Services Ca ital Total Expenditures 5,549 7,174 7,500 2,000 5,500 Information Tech. Staffing (FTE's) 18.00 18.00 19.00 19.00 19.00 Explain Significant Information Technology Trends and Changes Below: Theatre success is heavely linked to Technology: Ticket sales through Facebook, Print at Home Tickets, a Morris App, scanning ticket ability and Mobile ticket sales - and we do it all. Form 1 20 Form 1 PZ City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Morris Performing Arts Center Fund Number 101 -0404 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 The Morris Performing Arts Center has its own Improvement funding through Fund 416 - CIF - a $1.00 surcharge is attached to each sold ticket for any CONTROLL 2 performance taking place in the Morris PAC. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 3 Form 1 PZ Form 1 22 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Palais Royale Fund Number 101 -0405 Department Description & Purpose Operating expense of the Palais Ballroom. Premier banquet/meeting facility in the region; provide exquisite food and beverage catering service; support the economies and growth of downtown South Bend. Palais Royale is distinguished by its history and ambience and expects to serve a wide and far reaching customer base - social and business. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 16,188 81,263 182,849 67,005 188,429 5,580 3.1% Local Income Taxes - - - - - - - Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 270,135 229,852 291,981 116,482 291,981 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - - - - - Other Income 19,153 16,027 18,000 6,790 18,000 0.0% Transfers In Total Revenue 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Expenditures by Cost Center Palais Royale Ballroom 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Total Cost Center Expenditures 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Expenditures by Account Type Salaries & Wages 114,850 133,979 170,135 76,731 180,978 10,843 6.4% Fringe Benefits 36,615 43,014 52,847 24,831 67,095 14,248 27.0% Other Personnel costs 2,568 2,698 3,192 1,398 3,192 0.0% Total Personnel 154,033 179,691 226,174 102,960 251,265 25,091 11.1% Supplies 6,612 7,577 21,130 7,694 31,376 10,246 48.5% Professional Services (31xx) - - 276 138 176 (100) -36.2% Commfrransportation(32xx) 956 1,303 3,500 685 3,200 (300) -8.6% Printing& Advertising(33xx) 33,130 31,447 60,041 23,794 38,000 (22,041) -36.7% Insurance (34xx) 4,356 5,184 5,412 2,706 10,001 4,589 84.8% Utilities (35xx) 64,421 60,015 75,500 38,646 75,500 - 0.0% Repairs & Maintenance (36xx) 39,950 33,996 96,647 13,534 71,542 (25,105) -26.0% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 1,922 2,153 4,150 120 2,350 (1,800) -43.4% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 96 720 - Total Service &Charges 144,831 134,818 245,526 79,623 200,769 (44,757) -18.2% Ca ital 5,056 - 15,000 15,000 - Total Expenditures by Type 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 3.40 3.40 3.40 3.40 3.40 - Bargaining - - - - - Part-Time /Seasonal/Temporary 0.50 0.50 0.50 Total FTE's 3.40 3.40 3.90 3.90 3.90 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Palais Ballroom is accounted for in the General Fund. The difference between revenue and expenditures is paid for by general revenue such as property taxes. The revenue is mixed with Social Receptions, Business Meetings and Tradeshows. Form 1 22 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Palais Royale Fund Number 101 -0405 zuia Accompusnmentsiuutcomes (4 -iu requirea) BOW 2013 Award - "Best of Weddings" fpr "Reception & Ceremony Site" by W W W.TheKnot.com Award Winner - "Best Meeting Site for Small Groups" by Northwest Indiana Busines Quarterly Magazine Successful third annual Easter Sunday Brunch - serviced 356 attendees Successful fourth annual Mother's Day Brunch - serviced 214 attendees Number one venue Sought by Notre Dame Basilica brides in 2013 City Strate cu w veparunem 15 a tecuvesiunrtage fo uy auafe91— tw Iu reywreut .—M.- To build upon successes and book a wide variety of events 2 To be the premier banquet/meeting facility in this region for all events demanding superior service, fine dining and 2 well- maintained historical atmosphere To strive to increase the positive economic impact the Palais Royale currently has on downtown South Bend 1 ZU14 ziIgnincant t;nangesit;naiiengesn ) pportunities (witn a Tocus on solutions) Booking weekday events at the Palais Royale remains challenge because competitors have free parking lots on their premises The new renovated Morris Inn located at the University of Notre Dame is seen as a competitor for Notre Dame Basilica wedding receptions as guests can book hotel rooms at that locaton. Staff are collaborating with DoubleTree Hotel staff to negociate special room rates to help entice new clients to hold events at the Palais Royale. ney ren unnance uiuwa�u�s 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target No. of events booked 2 Outcome 90 72 80 86 F &B Commission Earned 2 Outcome $160,000 $123,791 $150,000 $150,000 Types: output, efficiency, effectiveness, quality, outcome, technology If.—fine Tech.A.— 1—fc end FTF'e n1c. included in fhe fin —ial --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 3,228 3,410 3,500 2,331 4,500 1,000 Professional Services - - - - - - Other Services Ca ital Total Expenditures 3,228 3,410 3,500 2,331 4,500 1,000 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: EventBooking, Meeting Matrix - specialized software Form 1 23 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Palais Royale Fund Number 101 -0405 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Repair & Refinish Hardwood Floor Cash - 2 Curtain Replacement Cash 15,000 15,000 3 Mansonry Repairs (Exterior) Cash - - - - - - 4 Miscellaneous Cash 25,000 25,000 25,000 25,000 100,000 5 Decorative Trash Can Replacement Cash 5,000 - - - 5,000 6 Electrical Lighting / AV upgrades Cash 10,000 - 10,000 7 Coat Rack Replacement Cash - 3,000 3,000 8 Cleaning Equipment Cash 6,000 6,000 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 15,000 40,000 34,000 25,000 25,000 139,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Maintenance and repair of the ballroom floor 2 Replace worn and age -faded curtains in the windows and stage of the ballroom 3 Repair weather damaged outdoor building tiles 4 Miscellaneous items - as needed 5 Replace damaged trash can covers 6 Replace broken and add new electrical supply quad boxes and purchase AV Equipment that's become outdated 7 Replace used and damaged racks 8 Replace antiquated floor buffer 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 24 Form 1 25 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name ILegal Department Fund Number 101 -0501 Department Description & Purpose Provides legal counsel and representation to the Mayor and all City departments, boards, commissions and agencies. Advises all city entities on requirements and prohibitions of the law, and assists City in the development, creation, and implementation of programs and procedures in compliance with the law. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 836,588 702,658 956,116 392,004 953,285 (2,831) -0.3% Local Income Taxes - - - - - Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 1,355 1,026 2,000 790 2,000 0.0% Bond Proceeds - - - - - - Donations - - - - - Other Income 33,758 69,281 70,350 298 70,350 0.0% Transfers In Total Revenue 871,701 772,965 1,028,466 393,092 1,025,635 (2,831) -0.3% Expenditures by Cost Center General Litigation 174,340 154,593 205,694 78,618 205,127 (567) -0.3% Transactions 174,340 154,593 205,693 78,618 205,127 (566) -0.3% Claims Defense 174,340 154,593 205,693 78,618 205,127 (566) -0.3% General Advice and Representation 174,340 154,592 205,693 78,618 205,127 (566) -0.3% Collections 87,170 77,297 102,847 39,309 102,564 (283) -0.3% Public Information 87,171 77,297 102,846 39,311 102,563 (283) -0.3% Total Cost Center Expenditures 871,701 772,965 1,028,466 393,092 1,025,635 (2,831) -0.3% Expenditures by Account Type Salaries & Wages 615,659 539,936 692,704 264,846 711,785 19,081 2.8% Fringe Benefits 195,498 176,916 252,378 89,442 256,502 4,124 1.6% Other Personnel costs 6,209 5,424 7,692 3,182 9,132 1,440 18.7% Total Personnel 817,366 722,276 952,774 357,470 977,419 24,645 2.6% Supplies 13,478 7,759 15,684 3,409 5,083 (10,601) -67.6% Professional Services (31xx) 4,008 3,358 10,296 5,005 6,785 (3,511) -34.1% Commfrransportation(32xx) 9,381 5,023 9,500 2,410 7,000 (2,500) -26.3% Printing & Advertising (33xx) - - - - - Insurance (34xx) 5,052 5,616 5,340 2,670 2,867 (2,473) -46.3% Utilities (35xx) - - - - - Repairs & Maintenance (36xx) 6,061 5,354 7,856 2,613 5,781 (2,075) -26.4% Debt Service - Principal - - 2,000 1,938 3,000 1,000 50.0% Debt Service - Interest & Fees - - - - 200 200 - Other Services & Charges(39xx) 14,243 20,267 19,000 11,560 17,500 (1,500) -7.9% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 2,112 3,312 Total Service & Charges 40,857 42,930 53,992 26,196 43,133 (10,859) -20.1% Capital 6,016 6,016 6,016 - 100.0% Total Expenditures by Type 871,701 772,965 1,028,466 393,092 1,025,635 (2,831) -0.3% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 9.10 9.10 9.60 10.60 9.60 - Bargaining - - - - - Part-Time /Seasonal/Temporary 2.00 2.00 2.00 2.00 2.00 Total FTE's 11.10 11.10 11.60 12.60 11.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2013 current staffing is 14 (9.60 FTE). The Collections Specialist position was converted to a Secretary III position. One Secretary V position was also converted to a Secretary III position. The 32 hour -week Paralegal position has been reinstated at 40 hours per week in 2013. The Dept. also significantly reduced subscription, travel, membership and other legal costs to meet budget needs. Form 1 25 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Legal Department Fund Number 101 -0501 zuis Accompusnmentsruutcomes (4 -iu requires) Streamlined public access response process and created new, more user friendly form Teamsters three year bargaining agreement successfully negotiated and ratified Favorable court decisions and settlement of several high dollar tort claim cases Final approval of ADA Transition Plan by Common Council Prompt, efficient resolution of Fellows Street Claims Assistance in water table reduction program for homeowners in vicinity of New Energy Plant Reviewed and drafted approximately 1,058 items for and through Board of Public Works in the amount of $47,263,237.39 as of October 2013 Designed and implemented Animal Outreach Program in conjunction with SBACC & CARE to reduce euthanasia Handled 300% increase in Redev. Auth. (2012 -11 transactions v. 2013 -32 transactions) and Redev. Comm. (2012 -17 transactions v. City Strategy cu w —P —Mum 15 n Juouvusiunrtagu io uy auaiu91— tw Iu ruyuuuu) .—M.- Electronically link public access requests responses for all departments for easy access and accountability 1 Complete and distribute Teamsters three year bargaining agreement 72 Vacancies to be filled with the goal of increased public service and service internally to City Departments 2 Transition to less paper with organization of electronic files, scanning, recordkeeping and e-mail 1 zul4 ziigmTicant unangesit:nanengesn ) pportunities (wnn a tocus on sowtions) Reorganization of staff structure for maximum efficiency toward service to public and City Departments Reduction in subscriptions requires increased reliance on electronic research and computer skills Continued increase and complexity of public access requests /issues requires increased staff time and expertise for proper /timely resolution Implementing public nuisance ordinance Continue to combine forces with 311 and various departments educating public about unscrupulous, unlicensed contractors Educate departments on legal issues to keep in compliance nuy run unnance umicaw�s Measure Mayoral Goal Type 2016 Long Term Goal 2012 Actual (if available) 2013 Estimated (if available) 2014 Target Calls /e -mail internal resp. w/i 24 hrs. GG Quality 96% 96% WIP Collection letters out wil 48 hrs. BE Outcome 98% 95% WIP COLLECTION KPI'S UNDER REVIEW Other Services Timely response to claims GG Quality 98% 98% 95% WIP KPI'S HAVE BEEN CHANGED FROM THE ABOVE - LISTED TO THE FOLLOWING AS OF SEPTEMBER 2013: 1) Attorney provided advice and GG Outcome 90% 90.5% WIP direction that was clear, relevant and effectively communicated 2) Attorney provided legal advice and GG Efficiency 90% 97.8% WIP service that was timely 3) Attorney was approachable and GG Quality 90% 100% WIP demonstrated a readiness to serve KPI'S CONTINUE TO BE A WORK IN PROGRESS TO BEST MEASURE PERFORMANCE Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 26 Form 1 27 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Energy Office Fund Number 101 -0600 Department Description & Purpose The Energy Office was established in 2009 with a $1.046 million dollar federal stimulus grant and established as a separate department in the General Fund. In 2012, the Energy Office was removed from the General Fund and is now a department in the Central Services Fund. The revenue draws on the grant were $250,000 (2009), $654,372 (2010) and $142,428 (2011), total revenue of $1,046,800. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 281,791 472,239 54,256 54,256 (54,256) - 100.0% Local Income Taxes - - - - Other Taxes - Grants /Intergovernmental 142,428 Charges for Services - Interest Earnings Bond Proceeds Donations Other Income Transfers In - - Total Revenue 424,219 472,239 54,256 54,256 (54,256) - 100.0% Expenditures by Cost Center Energy Office 424,219 472,239 54,256 54,256 (54,256) - 100.0% Total Cost Center Expenditures 424,219 472,239 54,256 54,256 (54,256) - 100.0% Expenditures by Account Type Salaries & Wages 68,015 - - - Fringe Benefits 1,080 Other Personnel costs 18,885 Total Personnel 87,980 Su lies - - Professional Services (31xx) 235,762 149,064 CommfTransportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal - Debt Service - Interest & Fees 3,262 - - Other Services & Charges (39xx) - 54,256 54,256 (54,256) - 100.0% Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Financing Uses 50xx - - - Total Service & Charges 239,024 149,064 54,256 54,256 54,256 - 100.0% Ca ital 97,215 323,175 - - Total Expenditures by Type 424,219 472,239 54,256 54,256 (54,256) - 100.0% Net Surplus / deficit - Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 1.00 1.00 - Bargaining - - Part-Time /Seasonal(Tem ora - - Total FTE's 1.00 1.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Effective January 1, 2012 the Energy Office was transferred to the Central Services Fund. The amounts paid in 2012 were on outstanding purchase order encumbrances at December 31, 2011 that were issued under the grant. These encumbrances were liquidated as related project work was completed and invoices paid. The Energy Office does not have a 2013 or 2014 budget. The amount of $54,256 represents grant proceeds deposited in the General Fund that were paid to Central Services Fund 222 to cover grant - eligible expenditures. Form 1 27 Form 1 28 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name jEngineefing Fund Number 101 -0602 Department Description & Purpose The Engineering Department provides leadership, administration and technical expertise for implementation of the City's public works infrastructure program. The Department is also responsible for administration of the Board of Public Works, which is the primary contracting body of the City. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 1,490,080 1,607,494 1,357,461 622,800 1,109,898 (247,563) -18.2% Local Income Taxes - - - - - Other Taxes - Grants /Intergovernmental 12,282 - - Charges for Services - 51,776 30,000 (30,000) -100.0% Interest Earnings - - Bond Proceeds Donations - - - - - - Other Income 44,830 24,968 6,100 4,136 6,100 0.0% Transfers In (Engineering Salaries Total Revenue 1,547,192 1,684,238 1,393,561 626,936 1,115,998 (277,563) -19.9% Expenditures by Cost Center Engineering Office 1,021,364 1,350,554 928,045 394,178 934,530 6,485 0.7% Utility & Other Fund Personnel Costs 351,804 - - - - - - Liability Insurance Allocation 174,024 333,684 465,516 232,758 181,468 (284,048) -61.0% Total Cost Center Expenditures 1,547,192 1,684,238 1,393,561 626,936 1,115,998 (277,563) -19.9% Expenditures by Account Type Salaries & Wages 805,916 836,565 462,817 213,966 442,910 (19,907) -4.3% Fringe Benefits 234,607 250,377 156,645 77,077 148,401 (8,244) -5.3% Other Personnel costs 15,640 16,255 17,610 5,091 17,610 0.0% Total Personnel 1,056,163 1,103,197 637,072 296,134 608,921 (28,151) -4.4% Supplies 28,467 15,081 18,624 7,938 18,741 117 0.6% Professional Services (31xx) 69,670 51,772 143,966 43,916 178,983 35,017 24.3% Commfrransportation(32xx) 11,413 8,609 11,000 4,676 12,500 1,500 13.6% Printing & Advertising (33xx) 1,494 769 2,400 609 2,200 (200) -8.3% Insurance(34xx) 174,024 333,684 465,516 232,758 181,468 (284,048) -61.0% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 70,814 81,647 86,808 30,030 87,355 547 0.6% Debt Service - Principal - - 11,000 620 6,900 (4,100) -37.3% Debt Service - Interest & Fees - - 1,000 42 830 (170) -17.0% Other Services & Charges (39xx) 11,518 45,296 16,175 10,214 18,100 1,925 11.9% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 89,724 35,784 Total Service & Charges 428,657 557,561 737,865 322,864 488,336 (249,529) -33.8% Ca ital 33,905 8,399 - Total Expenditures by Type 1,547,192 1,684,238 1,393,561 626,936 1,115,998 (277,563) -19.9% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 15.00 15.00 8.20 10.20 6.56 (1.64) Bargaining - - - - - - Part-Time /Seasonal/Temporary 1.46 1.46 1.81 3.60 2.19 0.38 Total FTE's 16.46 16.46 10.01 13.80 8.75 (1.26) Explain Significant Revenue, Expenditure and Staffing Changes Below: 2013 Budget: "Same staffing structure proposed for 2013 as in 2012. The reduction in FTE's and personnel costs is the result of a change back to the direct posting of salaries to public works cost centers based on work performed through the payroll system. This method existed in 2010 but was changed for 2011 and 2012. In 2011, certain city -wide costs such as electricity for street lights and telephone expenses were transferred from the Engineering budget to the COIT fund budget. In 2013, the liability insurance allocation of $126,180 formerly paid by the LRSA fund will be paid from the Enaineerina budget, freeing up moneV for road promects. Deputy Public Works Director position added for 2014. Form 1 28 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name JEngineefing Fund Number 101 -0602 zuia Accompnsnmentsiuutcomes (4 -iu requirea) Implemented a public education and outreach policy Completed 2013 CSO capital projects Continue to improve IOC implementation Completed Fire Station #5 Fire Training Facility 80% complete Completed Optimatics CSO study City Stratet cu w vepanmenr 15 a Uutecuvesiunrtage io uy — d -IJIes tw i u reyuueui ��umuer Improve public outreach program to inform the public of capital projects 2,3 Complete design and construction of 2013 CSO projects 2 Support the Community and the Department of Community Investment in the design and construction of capital projects 1,2 Support the Mayor's initiative to create more two -way streets in the downtown area 3 Implement the IBM IOC system and share the concept with other departments for their use 1 Implement the vision for CSO green solutions 2 Develop O &M protocol for LID practices 2 Add a Deputy Public Works Director postion to help manage the large amount of activity in Public Works 2 ZU14 ziIgmticant t; nangeslt ;nallengesiupportunities (wrm a rocus on Obtain bond funding for CSO project Converting the downtown form one -way street to two -way streets ney ren unnance umicaw�s 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Monthly Project Update Meetings 1 Output 12 Not Available 5 12 Number of public outreach events 2 Output 20 Not Available 10 20 #of CSO projects / % under budget 2 Output/Efficiency 6/100% Not Available 4/100% 6/100% Project Scoping Meetings 1 Output 10 Not Available 4 10 Monthly Project Update Meetings 1 Output 12 Not Available 5 12 Infnrmafinn Terhnnlnav lrnefs and FTF'e alen ineludnd in fhr finanrial cummaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 29 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Engineering Fund Number 101 -0602 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Engineering Staff Vehicles (5) Lease 25,000 25,000 25,000 75,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 25,000 25,000 25,000 75,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replace five Engineering staff vehicles with mid -size hybrid vehicles for great fuel efficiency. Replace one vehicle per year through a five year lease. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 30 Form 1 31 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Traffic and Lighting Fund Number 101 -0607 Department Description & Purpose Covers the personnel costs of the sign artist and also supplies and services related to the maintenance of traffic signals, street lights and painting of streets. The majority of personnel costs for traffic and lighting were transferred to MVH fund 202 during 2009 because of property tax reform. The balance of the Traffic and Lighting Department costs will be transferred to the MVH Fund in 2013. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 1,680,813 649,980 111,815 109,286 (111,815) - 100.0% Local Income Taxes - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - - - Other Income 11,247 33,181 250 Transfers In Total Revenue 1,692,060 683,161 111,815 109,536 (111,815) - 100.0% Expenditures by Cost Center Traffic & Lighting 1,692,060 683,161 111,815 109,536 (111,815) - 100.0% Total Cost Center Expenditures 1,692,060 683,161 111,815 109,536 (111,815) - 100.0% Expenditures by Account Type Salaries & Wages 77,665 96,226 - - Fringe Benefits 65 - Other Personnel costs 17,816 20,264 Total Personnel 95,546 116,490 Supplies 651,380 475,719 110,148 108,172 (110,148) - 100.0% Professional Services (31xx) 9,422 16,671 168 - (168) -100.0% Commfrransportation(32xx) 1,228 1,230 - - Printing & Advertising (33xx) - - Insurance (34xx) - - - - Utilities (35xx) - 5,693 1 0 (1) - 100.0% Repairs & Maintenance (36xx) 928,873 53,403 1,266 1,132 (1,266) -100.0% Debt Service - Principal - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 2,455 5,455 232 232 (232) -100.0% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 3,156 684 Total Service & Charges 945,134 83,136 1,667 1,364 (1,667) 100.0% Ca ital 7,816 - - Total Expenditures by Type 1,692,060 683,161 111,815 109,536 (111,815) -100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6130/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining 1.00 1.00 Part-Time /Seasonal/Temporary /Seasonal/Temporary 2.00 2.00 Total FTE's 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Traffic & Lighting budget in the General Fund was transferred to the MVH Fund (Street Department) fund in 2013 in order to get all of the cost of street operations and maintenance in one fund and to eliminate the cost burden from the General Fund which is supported by property taxes. Form 1 31 Form 1 32 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Police Fund Number 101 -0801 Department Description & Purpose Police Department operating costs are accounted for in this department. Other Police Department personnel costs are paid for in the Public Safety LOIT fund. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 22,472,358 23,189,018 23,434,876 10,696,438 23,675,108 240,232 1.0% Local Income Taxes - - - - - - Other Taxes - - Grants /Intergovernmental 817,765 1,022,206 Charges for Services - Interest Earnings Bond Proceeds - - - Donations 7,500 - 7,500 - 7,500 0.0% Other Income 395,396 394,118 353,000 169,325 330,200 (22,800) -6.5% Transfers In Total Revenue 23,693,019 24,605,342 23,795,376 10,865,763 24,012,808 217,432 0.9% Expenditures by Cost Center Police Department 23,693,019 24,605,342 23,795,376 10,865,763 24,012,808 217,432 0.9% Total Cost Center Expenditures 23,693,019 24,605,342 23,795,376 10,865,763 24,012,808 217,432 0.9% Expenditures by Account Type Salaries & Wages 14,575,954 14,942,401 14,905,296 7,040,901 15,524,656 619,360 4.2% Fringe Benefits 4,387,820 4,970,855 4,735,792 2,240,003 5,067,253 331,461 7.0% Other Personnel costs 313,923 329,102 328,795 156,101 328,795 0.0% Total Personnel 19,277,697 20,242,358 19,969,883 9,437,005 20,920,704 950,821 4.8% Supplies 1,321,646 1,181,221 652,988 230,460 362,153 (290,835) -44.5% Professional Services (31xx) 21,272 92,858 235,590 75,082 100,840 (134,750) -57.2% Commfrransportation(32xx) 84,024 153,208 240,380 61,925 171,800 (68,580) -28.5% Printing & Advertising (33xx) - - - - - Insurance (34xx) 1,105,668 1,101,420 1,154,868 579,198 1,106,148 (48,720) -4.2% Utilities(35xx) 241,969 211,507 258,495 102,756 246,250 (12,245) -4.7% Repairs & Maintenance (36xx) 1,384,878 1,295,780 753,048 232,986 955,718 202,670 26.9% Debt Service - Principal - - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 164,503 189,480 246,543 115,733 109,195 (137,348) -55.7% Grants & Subsidies - 16,610 - 2,221 40,000 40,000 Payment In Lieu of Taxes - - - - Transfers Out - - - Other Financin Uses 50xx 11,592 26,076 25,185 25,185 - 100.0% Total Service & Charges 3,013,906 3,086,939 2,914,109 1,169,902 2,729,951 (184,158) -6.3% Ca ital 79,770 94,824 258,396 28,396 (258,396) - 100.0% Total Expenditures by Type 23,693,019 24,605,342 23,795,376 10,865,763 24,012,808 217,432 0.9% Net Surplus / (deficit) - Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 34.00 34.00 34.00 31.00 34.00 - Bargaining 226.00 220.00 213.00 208.00 213.00 Part-Time /Seasonal/Temporary 45.00 31.00 46.00 18.00 46.00 Total FTE's 305.00 285.00 293.00 257.00 293.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Gasoline costs in the amount of $897,371 have were transferred to the COIT fund for 2013. Replacement of police patrol cars is included in the budget for the Cumulative Capital Development Fund 406. Auto repair costs of $700,628 were transferred to the EDIT fund for 2013. In 2014, certain gasoline and auto repairs costs were transferred to COIT and EDIT to balance the General Fund but to maintain necessary funding for the police department. Form 1 32 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name 1police Fund Number 101 -0801 zuis Accompusnments/uutcomes (4 -i1.; requires) Increased Police Directed Patrols (Downtown, East Race) Walking Patrols (Neighborhood Beats) Expanded Police -Youth Programs (Police Athletic League) Communication Center Upgrade Conversion to 800 Mhz State -wide Radio System Downtown Police Substation Remote Access to Law Enforcment and COSB Databases Expanded Crime Prevention Programs and Partnerships (Crime Reports) Expanded Police -Youth Protrams (Police Athletic League, SRO Program) City Strat 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number - Communication Center Upgrade 2014 Significant Changes /Challenges /Opportunities (with a Locus on solutions) ney ren unnance umicaw�s 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 187,942 192,761 2016 2012 2013 Supplies Mayoral 38,884 Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Increased Directed Patrols ED Output 700 2375 1537 800 Increase Youth Programs GG Output 650 553 600 650 Assist with Public Event GG Output 100 65 100 100 -Total Part 1 Crime BE Output 5000 5483 5500 5000 Aggravated Assault Firearm BE Output 80 105 90 85 Persons Shot BE Output 80 103 90 85 Shots Fired (New Tracking Field) BE Output 80 90 85 Police Dispatches BE Output 90,000 89,615 92,000 90000 Types: output, efficiency, effectiveness, quality, outcome, technology Inf.-fl- T -h.A.- 1-fc ..A FTF'e nlen in fhe fin -ial --m-1 Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 187,942 192,761 197,704 98,852 197,704 Supplies 38,670 38,884 42,000 20,260 42,000 Maintenance Services 310,426 287,786 360,703 85,593 376,542 15,839 Professional Services - - - - - - Other Services 46,259 105,580 151,850 39,842 152,600 750 Ca ital 31,546 265,000 265,000 Total Expenditures 614,843 625,011 1,017,257 244,547 768,846 (248,411) Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 33 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Police Fund Number 101 -0801 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 (patrol vehicles funded through COIT Fund 404) 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - Proiect Capital 18 19 City Camera Surveillance System Cash 100,000 100,000 50,000 50,000 50,000 350,000 20 Digital Evidence Storage System Cash 60,000 - - - - 60,000 21 Communication Center Consolidation Pending - - 22 (discussion on issue and funding is ongoing) 23 24 25 26 27 28 29 30 31 32 33 34 Total 160,000 100,000 50,000 50,000 50,000 410,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 31 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Surveillance Cameras: expand existing surveillance system 20 Digital Evidence Systems: increase accessability and efficiency of stored digital evidence. 21 Comm. Center Consolidation: Consolidation of PSAPS to state mandated number by 2014. 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 34 Form 1 35 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Communications Center Fund Number 101 -0802 Department Description & Purpose Responsible for the operations of the Communications Center to assist local public safety with dispatch of emergency personnel. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 1,675,971 1,957,028 2,111,560 787,870 2,236,513 124,953 5.9% Local Income Taxes - - - - - - - Other Taxes - - - Grants /Intergovernmental 215,000 215,000 215,000 (215,000) - 100.0% Charges for Services - - - Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue 1,890,971 1,957,028 2,326,560 1,002,870 2,236,513 (90,047) -3.9% Expenditures by Cost Center Communications Center 1,890,971 1,957,028 2,326,560 1,002,870 2,235,916 (90,644) -3.9% Total Cost Center Expenditures 1,890,971 1,957,028 2,326,560 1,002,870 2,235,916 (90,644) -3.9% Expenditures by Account Type Salaries & Wages 1,365,244 1,426,280 1,663,569 723,192 1,569,290 (94,279) -5.7% Fringe Benefits 502,626 505,560 633,783 267,069 640,717 6,934 1.1% Other Personnel costs 165 660 330 660 0.0% Total Personnel 1,867,870 1,932,005 2,298,012 990,591 2,210,667 (87,345) -3.8% Supplies 2,756 2,358 4,029 1,246 4,029 0.0% Professional Services (31xx) - - 264 132 264 0.0% Commfrransportation(32xx) - - - - Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 3,072 3,480 3,528 1,764 7,761 4,233 120.0% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 16,032 16,656 18,692 8,766 11,160 (7,532) -40.3% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - - Other Services & Charges (39xx) 1,205 2,085 2,035 372 2,035 0.0% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 36 444 Total Service & Charges 20,345 22,665 24,519 11,034 21,220 (3,299) 13.5 Ca ital - - Total Expenditures by Type 1,890,971 1,957,028 2,326,560 1,002,870 2,235,916 (90,644) -3.9% Net Surplus / (deficit) 597 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 37.00 35.00 38.00 36.00 38.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary Total FTE's 37.00 35.00 38.00 36.00 38.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: The County 911 funding is $215,000 per year. The 2012 County 911 funding was received in January, 2013. For the 2014 budget, the State Board of Accounts is requiring that this funding, and related expenses, be accounted for in a separate fund 244. Three Communication Supervisor positions and fringe benefits are being transferred to this new fund. Form 1 35 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Communications Center Fund Number 101 -0802 zuia Accompusnmentsiuutcomes (4 -iu requires Communications Center Upgrade to 800 Mhz Conversion to 800 Mhz State -wide Radio System cu w —P —Mum 15 io Iuy auaiugius tw i u Increase retention rate of new employees Increase video surveillance capabilities (communication center) Increase manpower (addition of 4 dispatchers) - Continue Consolidation of Communication Centers ZU14 ziignmcant unangesit:nanengesnupportunities (wnn a tocus on sowtions) Increase new dispatcher retention rate (increased job satisfaction, decrease overtime) Increased video surveillance capabilities (depending on funding and additional dispatchers) Consolidation Communication Centers City Strati rvumuer 5 6 6 5 nuy run unnance umicaw�s 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Retention of New Personnel Efficiency 50% Professional Services 50% Monitor Surveillance Camera Output 100 0 0 7 Police Dispatches Output 17,532 92,808 90,000 92,000 Fire /EMS Dispatches Output 15,458 15,000 15,500 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services - - - - - Other Services 15,600 16,356 17,532 8,766 10,000 (7,532) Ca ital Total Expenditures 15,600 16,356 17,532 8,766 10,000 (7,532) Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 36 Form 1 37 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Public Safety LOIT Fund Number 101 -0805 Department Description & Purpose Responsible for the police personnel costs using funds revenues that are collected through the PS LOIT tax fund 249 and transferred. 2013 2014 2011 2012 Amended 6130113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income - - - - Transfers ln 2,769,344 3,112,460 3,968,567 2,002,467 3,968,567 - 100.0% Total Revenue 2,769,344 3,112,460 3,968,567 2,002,467 (3,968,567) - 100.0% Expenditures by Cost Center Police Public Safety LOIT 2,641,808 3,062,729 3,968,567 2,002,467 (3,968,567) -100.0% Transfer Funds Back to Fund 249 127,536 49,731 - - Total Cost Center Expenditures 2,769,344 3,112,460 3,968,567 2,002,467 (3,968,567) -100.0% Expenditures by Account Type Salaries & Wages 1,973,313 2,242,233 2,942,411 1,407,451 (2,942,411) - 100.0% Fringe Benefits 59,899 51,815 938,642 457,623 (938,642) - 100.0% Other Personnel costs 608,596 768,681 87,514 32,236 87,514 - 100.0% Total Personnel 2,641,808 3,062,729 3,968,567 1,897,310 (3,968,567) - 100.0% Supplies Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - Transfers Out 127,536 49,731 105,157 Other Financin Uses 50xx Total Service &Charges 127,536 49,731 105,157 Ca ital - - Total Expenditures by Type 2,769,344 3,112,460 3,968,567 2,002,467 (3,968,567) -100.0% Net Surplus / (deficit) - - Staffing (FTE's) 2011 2012 2013 6130/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining 34.00 37.00 47.00 46.00 (47.00) Part-Time /Seasonal/Temporary Total FTE's 34.00 37.00 47.00 46.00 (47.00) Explain Significant Revenue, Expenditure and Staffing Changes Below: The Police Public Safety LOIT department in the General Fund was created in 2011 to account for police personnel costs funded by the .25% income tax. The tax is deposited in Fund 249 and transferred to the General Fund quarterly to cover costs incurred. A reconciliation and settement of revenue and costs is prepared quarterly and any unspent funds are returned to Fund 249. This department is being eliminated for 2014 as expenditures will be made directly from Fund 249. Form 1 37 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Public Safety LO/T Fund Number 101 -0805 zu-is Accompusnments/uutcomes (4 -iu requires) - Increased Police Directed Patrol (Downtown, East Race) - Walking Patrols (Neighborhood Beats) - Expanded Police -Youth Programs (Police Athletic League) - Expanded Crim Prevention Programs and Partnerships (Crime Reports) City Strate cu w uepar unem —Ib a voteou ve H]naye w a ILy ally Leg ies tw- 1 Ieyuueu/ rvunruer - Expanded Crime Prevention Initiatives and Programs 6 - Develop Predictive Policing Strategies and Patrols 6 - Increased Police Directed Patrols (Downtown, East Race, Eddy Street Commons, Neighborhoods) 1 - Expanded Police -Youth Programs (Police Athletic League, SRO Program) 1 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) nay re...... a mumarurs 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Law Enforcement Training Output 313 300 313 , outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 38 Form 1 39 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Fire Department Fund Number 101 -0901 Department Description & Purpose The South Bend Fire Department provides emergency services, public education, and prevention services and programs. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 18,902,384 19,253,401 18,991,695 9,176,696 19,374,227 382,532 2.0% Local Income Taxes - - - - - - - Other Taxes - - - - Grants /Intergovernmental - 174,657 155,000 - 155,000 0.0% Charges for Services 440,168 403,256 455,000 313,300 455,000 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - - - - - Other Income 4,602 30,092 6,000 38,144 6,000 0.0% Transfers In 500,000 1,000,000 1,000,000 500,000 1,000,000 0.0% Total Revenue 19,847,153 20,861,407 20,607,695 10,028,140 20,990,227 382,532 1.9% Expenditures by Cost Center Fire 19,847,153 20,861,407 20,607,695 10,028,140 20,990,227 382,532 1.9% Total Cost Center Expenditures 19,847,153 20,861,407 20,607,695 10,028,140 20,990,227 382,532 1.9% Expenditures by Account Type Salaries & Wages 13,394,603 13,788,204 13,668,186 6,835,298 13,664,917 (3,269) 0.0% Fringe Benefits 3,997,113 4,703,377 4,439,545 2,178,632 4,636,582 197,037 4.4% Other Personnel costs 467,725 439,860 441,449 137,145 502,165 60,716 13.8% Total Personnel 17,859,441 18,931,441 18,549,180 9,151,075 18,803,664 254,484 1.4% Supplies 563,644 520,681 398,387 190,555 589,505 191,118 48.0% Professional Services (31xx) 15,153 65,350 40,150 28,960 73,397 33,247 82.8% Commfrransportation(32xx) 26,136 26,343 46,786 26,891 52,000 5,214 11.1% Printing & Advertising (33xx) 1,568 4,373 10,888 5,715 8,350 (2,538) -23.3% Insurance (34xx) 302,640 244,404 244,404 119,730 254,838 10,434 4.3% Utilities(35xx) 159,689 148,127 210,000 92,695 216,500 6,500 3.1% Repairs & Maintenance (36xx) 877,674 838,022 978,125 385,230 872,173 (105,952) -10.8% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 35,904 74,602 121,687 27,289 119,800 (1,887) -1.6% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - - OtherFinancin Uses 50xx 5,304 8,064 8,088 8,088 - 100.0% Total Service & Charges 1,424,068 1,409,285 1,660,128 686,510 1,597,058 (63,070) -3.8% Ca ital - Total Expenditures by Type 19,847,153 20,861,407 20,607,695 10,028,140 20,990,227 382,532 1.9% Net Surplus / (deficit) - Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 6.00 6.00 6.00 5.00 6.00 - Bargaining 222.00 216.00 212.00 202.00 217.00 5.00 Part-Time /Seasonal/Temporary 1.00 0.50 1.00 1.00 1.00 Total FTE's 229.00 222.50 219.00 208.00 224.00 5.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: Full Staffing budgeted at 251 firefighters with 38 salaries covered directly though the Public Safety LOIT. Form 1 39 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Fire Department Fund Number 101 -0901 zuia Accompnsnmentsruutcomes t4-iu requirea) - Purchase of new turn -out gear for all members of the department - Purchase of new dual -band portable radios; allows department members greater interoperability with community partners - Purchase of new self- contained breathing apparatus for department; 80% of this purchase is covered by obtaining Assistance to Firefighters Grant (federal) -The Department has begun the accreditation process through the Commision on Fire Accreditation International - Completion of application and hiring process for a new hiring list to be effective 1/1/2013; emphasis is on minority recruitmentlincrease diversity - Renegotiate County Ambulance Contract; adjusting for need in St. Joseph County with our partners in county government City Strategy cu w —P-111-IL 15 io LY auaieg tw Iu reywreut rvumuer - Completion of new training facility; will give Department personnel place to improve effectiveness and safe operations 2 - Purchase of 2 new pumper /engine fire apparatus and one aerial truck. New vehicles will decrease maintenance /fuel 5 - Reduce Departmental energy consumption by 10 %; this includes fuel, electricity, and natural gas usage 2 - Purchase and implementation of video - conferencing training system that is regionalized with Clay Fire Territory; this will lead 5 to greater training opportunities for our members while decreasing costs and out of service time for rigs ZU14 ziigmTicant unangesit ;naiiengesiupportunities (wnn a Tocus on soiutions) - Creation of Medic 5; while this adds to city manpower, there may be opportunities to use current highly trained county manpower to cover this assignment. There will also be an opportunity to cover some cost with the new city ambulance call volume previously lost to outside agencies - Identification of plan for fire station replacement/redistricting. Challenge - funding sources; Opportunities - providing much better service to citizens due to better response times, providing potential public stimulus and economic opportunities and business development in several areas of the city Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended 6/30113 Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 50,000 2016 2012 2013 Mayoral - Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target <6 min response time for emergencies Effectiveness 90% - 10,000 75% 12 lead EKG acquisition w/ 10 min Efficiency 100% 90% 90% 100% < Fuel Consumption Outcome <fuel 10% 65065gal 67500gal 58351 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended 6/30113 Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 50,000 25,000 25,000 25,000 Supplies - - - - Maintenance Services 150,000 150,000 150,000 151,904 1,904 Professional Services - - 10,000 10,000 Other Services - - - Ca ital Total Expenditures 200,000 175,000 175,000 186,904 11,904 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: We have no FTE's associated with IT for the Fire Department, personell costs are estimates based on overtime for firefighters who perform IT tasks on off days and professional services for temporary staffing. The Fire Department relies heavily on several IT platforms, from our Computer Aided Dispatch, reporting for Fire and EMS calls as well as scheduling solutions and EMS billing. Many of these platforms are counted on to function 24/7/365. Form 1 40 Form 1 41 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name PS LOIT Fire Fund Number 101 -0905 Department Description & Purpose Responsible for the fire personnel costs using funds revenues that are collected through the PS LOIT tax fund 249 and transferred. The Public Safety LOIT tax rate is .25% and this money is spent for police and fire department personnel costs. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income - - - - Transfers ln 2,207,624 2,364,074 3,133,190 1,566,595 3,133,190 - 100.0% Total Revenue 2,207,624 2,364,074 3,133,190 1,566,595 (3,133,190) - 100.0% Expenditures by Cost Center Fire Department 2,120,170 2,238,369 3,133,190 1,111,172 (3,133,190) - 100.0% Transfers Returned to Fund 249 87,454 125,705 - 455,423 Total Cost Center Expenditures 2,207,624 2,364,074 3,133,190 1,566,595 (3,133,190) -100.0% Expenditures by Account Type Salaries & Wages 1,577,725 1,619,652 2,275,679 823,904 (2,275,679) - 100.0% Fringe Benefits 520,980 597,252 799,011 275,793 (799,011) - 100.0% Other Personnel costs 21,465 21,465 58,500 11,475 58,500 - 100.0% Total Personnel 2,120,170 2,238,369 3,133,190 1,111,172 (3,133,190) - 100.0% Supplies Professional Services (31xx) Com mf Tra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - Transfers Out 87,454 125,705 455,423 Other Financin Uses 50xx Total Service &Charges 87,454 125,705 455,423 Ca ital - - Total Expenditures by Type 2,207,624 2,364,074 3,133,190 1,566,595 (3,133,190) -100.0% Net Surplus / (deficit) - Staffing (FTE's) 2011 2012 2013 6130/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining 29.00 27.00 39.00 (39.00) Part-Time /Seasonal/Temporary - Total FTE's 29.00 27.00 39.00 (39.00) Explain Significant Revenue, Expenditure and Staffing Changes Below: LOIT covers Salaries and Benefits for 33 full time Firefighters. A separate Fire Department LOIT department was created in 2010 to account for expenditures separately from regular Fire Department costs. Funding is received from transfers in from the Public Safety LOIT Fund 249. The Public Safety LOIT is shared with the Police Department and the income tax rate is .25 %. Additional Public Safety LOIT money held in reserves is being transferred in 2013 to pay for additional firefighters. Form 1 41 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I PS WIT Fire Fund Number 101 -0905 zuia Accompnsnmentsruutcomes t4-iu requirea) - Purchase of new turn -out gear for all members of the department - Purchase of new dual -band portable radios; allows department members greater interoperability with community partners - Purchase of new self- contained breathing apparatus for department; 80% of this purchase is covered by obtaining Assistance to Firefighters Grant (federal) -The Department has begun the accreditation process through the Commision on Fire Accreditation International - Completion of application and hiring process for a new hiring list to be effective 1/1/2013; emphasis is on minority recruitmentlincrease diversity - Renegotiate County Ambulance Contract; adjusting for need in St. Joseph County with our partners in county government City Strategy ZU14 uepartment uoals & un)ectiveslUnKage to city btrategres (4 -9U requirea) Number To continue to offset pressure on the general fund keeping the Fire Department staffed at full strength 6 - Completion of new training facility; will give Department personnel place to improve effectiveness and safe operations - Purchase of 2 new pumper /engine fire apparatus and one aerial truck. New vehicles will decrease maintenance /fuel - Reduce Departmental energy consumption by 10 %; this includes fuel, electricity, and natural gas usage - Purchase and implementation of video - conferencing training system that is regionalized with Clay Fire Territory; this will lead to greater training opportunities for our members while decreasing costs and out of service time for rigs ZU14 brgnrfrcant unangesrt ;nallengesiupportunities (wnn a Tocus on solutions) - Creation of Medic 5; while this adds to city manpower, there may be opportunities to use current highly trained county manpower to cover this assignment. There will also be an opportunity to cover some cost with the new city ambulance call volume previously lost to outside agencies - Identification of plan for fire station replacement/redistricting. Challenge - funding sources; Opportunities - providing much better service to citizens due to better response times, providing potential public stimulus and economic opportunities and business development in several areas of the city Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Mayoral Professional Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target <6 min response time for emergencies Effectiveness 90% 75% 12 lead EKG acquisition w/ 10 min Efficiency 100% 90% 90% 100% < Fuel Consumption Outcome <fuel 10% 65065gal 67500gal 58351 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 42 Form 1 43 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Human Rights Fund Number 101 -1008 Department Description & Purpose To account for expenditures to prevent discrimination and to promote human rights. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Bud et Actual Budget 2013 -2014 Chg Revenue Property Taxes 254,956 275,176 346,237 152,367 367,262 21,025 6.1% Local Income Taxes - - - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - Other Income 242 Transfers In Total Revenue 254,956 275,176 346,237 152,609 367,262 21,025 6.1% Expenditures by Cost Center Investigation 254,956 275,176 346,237 152,609 367,262 21,025 6.1% Total Cost Center Expenditures 254,956 275,176 346,237 152,609 367,262 21,025 6.1% Expenditures by Account Type Salaries & Wages 170,045 174,699 192,537 89,654 202,147 9,610 5.0% Fringe Benefits 52,735 57,215 64,297 31,272 70,105 5,808 9.0% Other Personnel costs Total Personnel 222,780 231,914 256,834 120,926 272,252 15,418 6.0% Supplies 4,099 3,523 3,861 1,537 2,394 (1,467) -38.0% Professional Services (31xx) - - 1,608 804 306 (1,302) -81.0% Commfrransportation(32xx) 7,657 8,157 7,992 818 7,992 0.0% Printing & Advertising (33xx) - - - - - - Insurance (34xx) 3,924 4,404 4,524 2,262 1,124 (3,400) -75.2% Utilities (35xx) 3,578 3,077 5,106 - 5,106 - 0.0% Repairs & Maintenance (36xx) 12,572 13,527 17,012 5,083 17,598 586 3.4% Debt Service - Principal - - 45,000 20,879 - (45,000) -100.0% Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 322 9,470 1,300 300 46,300 45,000 3461.5% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out - - Other Financin Uses 50xx 24 1,104 - Total Service &Charges 28,077 39,739 82,542 30,146 78,426 (4,116) 5.0% Ca ital 3,000 - 14,190 11,190 373.0% Total Expenditures by Type 254,956 275,176 346,237 152,609 367,262 21,025 6.1% Net Surplus / (deficit) 0 Staffing (FTE's) 2011 2012 2013 6130/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 4.00 4.00 4.00 4.00 4.00 - Bargaining - - - - - - Part-Time /Seasonal/Temporary - 0.48 0.75 0.27 Total FTE's 4.00 4.00 4.48 4.00 4.75 0.27 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Common Council approved the lease of office space for the Human Rights Department at 319 Niles Avenue beginning in 2012 at a cost of $3,750 per month or $45,000 per year. Higher health insurance and PERF retirement rates. Central Services administration fee of $306 decreased for 2014 by $1,302 and moved to the professional services account category. The Human Rights Department has two additional employees who are paid from grants in Fund 258. Addition of 1,040 hours is requested for temporary administrative personnel in 2013 for administrative support. Form 1 43 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Human Rights Fund Number 101 -1008 zuia Accompusnmentsruutcomes t4-iu requireal Hosted the annual Human Rights Fair Housing training and Awards and scholarships totaling 3,500. Did Diversity Training for new Police Officers on three separate occasions in South Bend. Set up an informational booth at the annual policemans night out in Howard park. Performed a training at the Martin Luther King celebration concerning the Human Rights Commission. Set up a meeting with Penny Hughes, Deb Block, Mayor Dave Wood, Dave Thomas, Mike Compton, Laura Wagley, and Lou Ann Hazen to discuss bringing Mishawaka on board as far as the Commission investigating their discrimination cases. Successfully placed a fair housing ad on all local movies screens in the area. Met contractual obligations for EEOC and HUD. Partnered with the Latino radio station, the South Bend Tribune, WUBS and soon with W UBU in an effort to get the word out about Human City Strategy cu w vupanmum —15 io —uy —d—Ij— tw- Iu ruyuuuut rvumuur Keep contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development by reaching our case production numbers prior to the end of the contractual period. 1,2 Establish a policy where all cases filed with the Commission must be completed within 180 days or less with an exception for those cases that require legal intervention. Those cases must be completed within 360 days. 1.2 Continue to work with the city of Mishawaka and the County to insure that all of the citizens of Saint Joseph County are insured of equal opportunity. Get the Commission compensated for investigating the additional cases from those areas. 1,2,3 Through education and outreach make a staid effort to assist Respondents work with the coma mmission. We will also make complaintnants more aware of how the Commission works and why it works the way that it does creating a better process. 1,2 Challenge Staff as well as the Commissioners to find better venues to train , investigate, conciliate, mediate and resolve issues ZU14 ziignmcant unangesrcnanengesiupportumties twnn a Tocus on soiuuonst Eliminating discrimination in our community while continually maintaining enough resources to keep the Commission effective and a valued part of the community. Valuing Diversity in our community and teaching others the benefits of a diverse community. Getting others to realize that diversity strenthens our community through inclusion of all types of people. All races, colors, sexes, sexual orientations, national origins, differently abled as well as all religions and political affiliations. Utilize the commission's new office as a means to continue to work with various groups to further educate our community on equal rights. We must make effective use of all media during this transition. We must also make effective use of any down time. Maintaining our contract numbers with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development when the number of actual charges filed is decreasing. Determining whether the number of charges are decreasing due to the Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 - Mayoral 3,648 2,592 2,724 Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Number of trainings performed. 1,2 output 6 6 8 8 Number of Housing Trainings 1,2 output 6 8 8 8 Number of cases investigated 1,2 output 100 106 104 104 Number of inquiries handled 1,2 effectiveness 100 107 100 100 Number of probable causes 1,2 outcome 10 8 10 10 Number of No Causes 1,2 outcome,effect 86 77 80 80 Number of total inquiries handled 1,2 effectiveness 1200 1007 1000 1000 in the city as well as St. Joseph County Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 3,648 2,592 2,724 1,362 3,310 586 Professional Services - - - - - - Other Services Ca ital 14,190 14,190 Total Expenditures 3,648 2,592 2,724 1,362 17,500 14,776 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: File Bound Software package would allow Human Rights to push towards a paperless environment. Access could be granted to view a file, while still maintaining its confidential nature. Form 1 44 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Human Rights Fund Number 101 -1008 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Copier /fax/e- mail /printer Lease - 8,000 8,000 19 File Bound Software Package Cash 14,190 - 14,190 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 14,190 8,000 22,190 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 In an effort to continue to spend the City's money in the most efficient manner, File Bound would allow the Commission to continue towards a paperless 2 environment. We would be able to allow others to have access to only the information that they would need to see without jeopardizing the 3 confidentiality on the entire file. We would be able to send EEOC documents or allow them access to a given file without sending the entire file. We would 4 store confidential information until it was time to destroy same. The director could view an investigator's file without physically touching it. We already have 5 the capability with TEAPOTS from HUD. Again, a legal request to obtain access to documents could be approved and given with actually providing the 6 paperwork. If the entity making the request wanted copies of the documents that they wanted to see, they could copy or print only that information from any 7 given file. Information could actually be stored in a cloud. 8 9 Needed to run an efficient office as well as conduct efficient trainings within the community. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 45 Form 1 46 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Code Enforcement Fund Number 101 -1201 Department Description & Purpose To provide clean and safe properties by inspecting those properties and working with property owners to make the properties meet the environmental standards set forth in the City Ordinance. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chu Revenue Property Taxes 1,469,705 1,799,008 2,270,669 742,484 (2,270,669) - 100.0% Local Income Taxes - - - - Other Taxes Grants/Intergovernmental Charges for Services Interest Earnings Bond Proceeds - Donations 272 - - - - Other Income 370 381 300 2,736 (300) - 100.0% Transfers In Total Revenue 1,470,347 1,799,389 2,270,969 745,220 (2,270,969) - 100.0% Expenditures by Cost Center Environmental 630,965 1,355,788 1,653,368 691,258 (1,653,368) - 100.0% Vehicles 170,723 - - - Animal Control - Housing 668,659 - - - Graffiti and Mowing (Parks) - 219,592 311,779 53,962 (311,779) - 100.0% Illegal Dumping Crew (Solid Waste) 224,009 305,822 - (305,822) - 100.0% Total Cost Center Expenditures 1,470,347 1,799,389 2,270,969 745,220 (2,270,969) - 100.0% Expenditures by Account Type Salaries & Wages 610,065 648,885 710,528 340,599 (710,528) - 100.0% Fringe Benefits 209,286 229,604 262,315 123,030 (262,315) - 100.0% Other Personnel costs 10,360 10,320 11,040 5,600 11,040 - 100.0% Total Personnel 829,711 888,809 983,883 469,229 (983,883) -100.0% Supplies 72,005 82,963 89,757 50,300 (89,757) - 100.0% Professional Services (31xx) 2,826 4,767 64,630 21,769 (64,630) - 100.0% Commfrransportation(32xx) 36,210 38,171 34,188 17,196 (34,188) - 100.0% Printing & Advertising (33xx) 15,221 17,612 32,500 10,420 (32,500) -100.0% Insurance(34xx) 155,856 103,452 99,552 49,775 (99,552) - 100.0% Utilities (35xx) - - - - Repairs & Maintenance (36xx) 275,555 603,323 748,435 112,213 (748,435) -100.0% DebtService - Principal - 1,099 1,940 471 (1,940) - 100.0% Debt Service - Interest & Fees - - 259 79 (259) - 100.0% Other Services & Charges (39xx) 3,584 2,429 5,825 768 (5,825) -100.0% Grants & Subsidies - - - - Payment In Lieu of Taxes - - - - Transfers Out 47,667 52,000 52,000 13,000 (52,000) -100.0% OtherFinancin Uses 50xx 552 4,764 Total Service & Charges 537,471 827,617 1,039,329 225,691 (1,039,329) 100.0% Ca ital 31,160 158,000 158,000 - 100.0% Total Expenditures by Type 1,470,347 1,799,389 2,270,969 745,220 (2,270,969) -100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 15.50 15.50 16.50 17.30 (16.50) Bargaining - - - - - Part-Time /Seasonal/Temporary 0.54 0.54 0.54 0.40 0.54 Total FTE's 16.04 16.04 17.04 17.70 (17.04) Explain Significant Revenue, Expenditure and Staffing Changes Below: Code Enforcement consolidated with Building Department Fund 600 for the 2014 budget. Form 1 46 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Code Enforcement Fund Number 101 -1201 zuis Accompusnmentsiuutcomes (4 -iu requlrea) Citizens within four neighborhoods are experiencing cleaner neighborhoods with our assistance in four neighborhood clean up acitivities cu w Pd runem —15 a —tecuvesi IHKdge fo —Ly audfe91— tff- i u Residents and property owners will experience cleaner neighborhoods ZU14 ziIgmticant L;nangesit ;naiiengesn)pportunities (wltn a focus on sowtlons) Expedite the length of time to clean or cut a property utilizing the "work orders" software within Navaline City Strate rvumuer 3 Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Violation letters sent 3 output 10,000 12536 8979 0 Properties cleaned by the City 3 outcome 3000 4041 1637 0 Properties cleaned by the owner 3 outcome 4000 6318 1692 0 Types: output, efficiency, effectiveness, quality, outcome, technology W--fl— T —h.A.— 1—fc ..A FTF'e nlen in fhe fin -1.1 ---1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 47 Form 1 48 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Code Hearing Officer Fund Number 101 -1203 Department Description & Purpose Licensed privately practicing attorney paid to preside over Code Enforcement Hearings. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 44,848 46,231 40,000 12,478 (40,000) - 100.0% Local Income Taxes - - - - Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue 44,848 46,231 40,000 12,478 (40,000) - 100.0% Expenditures by Cost Center Environmental - - - - Vehicles Animal Control - - - - Housing 44,848 46,231 40,000 12,478 (40,000) - 100.0% Total Cost Center Expenditures 44,848 46,231 40,000 12,478 (40,000) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 44,848 46,231 40,000 12,478 (40,000) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 44,848 46,231 40,000 12,478 (40,000) 100.0 Capital - - - - Total Expenditures by Type 44,848 46,231 40,000 12,478 (40,000) - 100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time ISeasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Code Hearing Officer Fund consolidated with Building Department Fund 600 for the 2014 budget. Form 1 48 Form 1 49 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Junk Vehicle Fund Number 101 -1204 Department Description & Purpose To promote a better living environment for all citizens of the City by removing abandoned and junk vehicles from the neighborhoods 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 100,531 41,757 29,829 27,606 (29,829) - 100.0% Local Income Taxes - - - - Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - - - - Other Income 20,606 19,977 36,000 2,471 (36,000) - 100.0% Transfers In Total Revenue 121,137 61,734 65,829 30,077 (65,829) - 100.0% Expenditures by Cost Center Environmental - - - - Vehicles 121,137 61,734 65,829 30,077 (65,829) - 100.0% Animal Control - - - - Housing Total Cost Center Expenditures 121,137 61,734 65,829 30,077 (65,829) - 100.0% Expenditures by Account Type Salaries & Wages 34,411 34,688 37,764 16,375 (37,764) - 100.0% Fringe Benefits 13,641 14,286 16,301 7,213 (16,301) - 100.0% Other Personnel costs Total Personnel 48,052 48,974 54,065 23,588 (54,065) - 100.0% Supplies 1,217 983 1,082 539 (1,082) - 100.0% Professional Services (31xx) - 262 - - Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - - - - Repairs & Maintenance (36xx) 3,794 2,537 3,867 2,739 (3,867) - 100.0% Debt Service - Principal - - - - Debt Service - Interest & Fees - - - - Other Services & Charges (39xx) 6,372 6,144 6,815 3,211 (6,815) -100.0 Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out - Other Uses 50xx 36 - - =9 Total Service & Charges 10,202 8,943 10,682 5,950 (10,682) 100.0 Capital 61,666 2,834 - - Total Expenditures by Type 121,137 61,734 65,829 30,077 (65,829) - 100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 1.00 1.00 1.00 (1.00) Bargaining - - - Part-Time /Seasonal /Tem ora Total FTE's 1.00 1.00 1.00 (1.00) Explain Significant Revenue, Expenditure and Staffing Changes Below: Junk Vehicle consolidated with Building Department Fund 600 for the 2014 budget. Form 1 49 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Junk Vehicle Fund Number 101 -1204 zu-is wccompusnments/uutcomes (4 -iu requires) Residents will live in areas free of abandoned vehicles City Strat 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) nay re...... a mumaiu�s 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Vehicles tagged 3 output Violators 591 407 0 Vehicles towed 3 outcome Violators 58 50 0 Types: output, efficiency, effectiveness, quality, outcome, technology - Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 50 Form 1 51 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Unsafe Building Fund Number 101 -1205 Department Description & Purpose To provide safe housing by inspecting structures and working with property owners to make sure the inspected structure meets standards set out in the City Ordinance. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes (16,997) (170,935) (49,316) (192,068) 49,316 - 100.0% Local Income Taxes - Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations - - - - Other Income 81,618 239,639 103,000 206,815 (103,000) - 100.0% Transfers In Total Revenue 64,621 68,704 53,684 14,747 (53,684) - 100.0% Expenditures by Cost Center Environmental - - - - Vehicles Animal Control - - - - Housing 64,621 68,704 53,684 14,747 (53,684) - 100.0% Total Cost Center Expenditures 64,621 68,704 53,684 14,747 (53,684) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - Other Services & Charges(39xx) 64,621 68,704 53,684 14,747 (53,684) - 100.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 64,621 68,704 53,684 14,747 (53,684) 100.0 Capital - - - - Total Expenditures by Type 64,621 68,704 53,684 14,747 (53,684) - 100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time ISeasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Unsafe Building consolidated with Building Department Fund 600 for the 2014 budget. Form 1 51 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Unsafe Building Fund Number 101 -1205 zui a Accompnsnmentsruutcomes t4-i u Substandard properties demolished Housing files closed City Strata cu w —P —Mum —15 io —uy QU—Ij— tw- Iu ruyui —) rvumuer Residents and landlords will have access to housing that meets minimum maintenance requirements 1,2 Residents and landlords will experience a stabilization or increase in actual property values 1,2 Zu14 ziignmcant unangesrcnanengesiupportumties twin a Locus on soiutions) Identify additional funding for demolitions Provide an updated count of vacant and abandoned properties by utilizing inspectors laptops in the field Continue to evaluate landlord registration through the Neighborhood Resources Corporation Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Housing inspections performed 3 output 9600 9481 9500 0 Structures demolished 3 outcome 400 25 100 0 Hearings held 3 output 1050 1051 1050 0 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 52 Form 1 53 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Animal Control Fund Number 101 -1207 Department Description & Purpose To promote and educate the public on the humane treatment of animals and to foster respect, understanding and compassion for all creatures while insuring that all pet owners adhere to the City ordinance. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Cho Revenue Property Taxes 446,958 530,072 542,611 253,705 (542,611) - 100.0% Local Income Taxes - - - - Other Taxes Grants /Intergovernmental - - - Charges for Services 54,338 52,400 24,691 (52,400) -100.0% Interest Earnings - - - Bond Proceeds - - - - Donations 288 266 1,100 86 (1,100) - 100.0% Other Income - 410 - - Transfers In Total Revenue 501,584 530,748 596,111 278,482 (596,111) - 100.0% Expenditures by Cost Center Environmental - - - - Vehicles - - - - Animal Control 501,584 530,748 596,111 278,482 (596,111) - 100.0% Housing - - - - Total Cost Center Expenditures 501,584 530,748 596,111 278,482 (596,111) - 100.0% Expenditures by Account Type Salaries & Wages 264,463 267,181 303,940 141,504 (303,940) - 100.0% Fringe Benefits 101,343 104,298 130,907 57,599 (130,907) - 100.0% Other Personnel costs 1,960 1,260 2,100 805 2,100 - 100.0% Total Personnel 367,766 372,739 436,947 199,908 (436,947) -100.0% Supplies 58,107 59,810 66,364 33,861 (66,364) - 100.0% Professional Services (31xx) 22,368 35,937 33,644 16,762 (33,644) -100.0% Commfrransportation(32xx) 3,584 4,236 3,734 1,584 (3,734) - 100.0% Printing & Advertising (33xx) - - 1,317 - (1,317) -100.0% Insurance(34xx) 5,880 3,480 3,528 1,764 (3,528) - 100.0% Utilities (35xx) 11,059 17,453 25,919 14,485 (25,919) - 100.0% Repairs & Maintenance (36xx) 24,277 27,084 20,267 9,340 (20,267) -100.0% Debt Service - Principal - 550 900 178 (900) -100.0% Debt Service - Interest & Fees - - 300 26 (300) - 100.0% Other Services & Charges (39xx) 8,099 1,017 2,931 574 (2,931) -100.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 444 1,392 Total Service & Charges 75,711 91,149 92,540 44,713 (92,540) 100.0% Ca ital 7,050 260 260 - 100.0% Total Expenditures by Type 501,584 530,748 596,111 278,482 (596,111) - 100.0% Net Surplus / (deficit) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 8.00 8.00 8.50 9.00 (8.50) Bargaining - - - - - Part-Time /Seasonal/Temporary 1.00 1.00 1.00 0.40 1.00 Total FTE's 9.00 9.00 9.50 9.40 (9.50) Explain Significant Revenue, Expenditure and Staffing Changes Below: Animal Control Department is included in Fund 600 Building Department for the 2014 budget. Form 1 53 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name I Animal Control Fund Number 101 -1207 ZU1 3 ACCOmpllsnments /uutcomes (4 -1 u City Strate cu w vepanmem —15 fo —Ly auafe91— tw- Iu -Li- Reduce number of animals euthanized Increase the number of animals that are spayed or neutered prior to being adopted. Conduct Educational oportunities for the public on proper care of their pets Adopt out more animals than transfer to rescue Zul4 tiIgnmcant t; nangeslt;nallengesrupportunities (wnn a rocus on sowtlons) Securing veterinarians to voluntarily spay and neuter animals at the shelter prior to their adoption Increasing the number of pet licenses sold Brown Mackie Vet Tech conducting classes at the new Animal Shelter Operating a larger animal shelter within current bugetary and staffing levels Provide professional training to staff and other organizations thru NACA, HSUS or AHA ney ren unnance uiuwa�u�s 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Unwanted animal intake 3 Output Only hardships 3,820 3,190 0 Unwanted animals euthanized 3 Outcome Only sick/injured 2,456 1,989 0 Animals adopted 3 Outcome All adoptable 252 271 0 Animals transferred to rescue 3 Outcome All adoptable 471 482 0 Types: output, efficiency, effectiveness, quality, outcome, technology W--fl— Tech.A.— 1—fc ..A FTF'e nlen in fhe fin -1.1 ---1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 54 Form 1 55 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Rainy Day Fund Fund Number 102 Department Description & Purpose Fund is used to accumulate cash reserves for unforseen purposes. The fund receives from time to time certain "catch up" distributions of COIT and EDIT monies from the State that are required to be deposited into this fund. The fund is used for mid- year or year -end advances to other funds that have cash shortages and the advances must be paid back within six months. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 24,477 42,239 52,000 18,541 52,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - Total Revenue 24,477 42,239 52,000 18,541 52,000 0.0 Expenditures by Cost Center Rainy Day Fund - - - - - - Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 tal Service To & Charges Capital Total Expenditures by Type Net Surplus I (deficit) 24,477 42,239 52,000 18,541 52,000 Beginning Cash Balance 8,521,465 8,545,942 8,588,181 8,588,181 8,640,181 Balance Sheet Adjustments - - Ending Cash Balance 8,545,942 8,588,181 8,640,181 8,606,722 1 8,692,181 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2010, the City received supplemental EDIT and COIT distributions of $567,001 and $1,415,439, respectively, that were required to be deposited in the Rainy Day Fund. At December 31, 2011, the Common Council and Mayor approved a short term advance of $25,000 from the Rainy Day fund to Unemployment Compensation fund to correct a cash shortfall in the fund. This advance was repaid in 2012. No expenditures are budgeted from this fund for 2014. Form 1 55 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Rainy Day Fund Fund Number 102 zuia Accompnsnmentsiuutcomes t4-iu requirea) Continue to accumulate fund reserves for future emergency or unforseen circumstances. Continue to accumulate fund reserves for short -term advances to other city funds. Investment fund reserves in the investment program at 1st Source Bank to realize interest earnings. Emphasize Rainy Day Fund reserves during bond credit rating discussions to emphasize the fiscal health of the City. Fund reserves are one important factor in determing a credit rating. City Strategy cu w —P —Mum —15 io —Ly auaiug— tw- Iu ruyuuuut rvumuur - Maintain fund reserves for emergencies, unforseen circumstances and short -term liquidity needs 1 zuia ziigmftcant t; nangesn;naiiengesn)pportunities twitn a focus on - Continue to maintain cash reserves in this fund. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Cash reserves 2 Output $9,000,000 $8,588,180 $8,640,181 $8,692,181 Interest Earnings 2 Output $50,000 $42,239 $50,000 $52,000 Percent Yield 2 Efficiency 1.0% .28% .58% .60% Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 56 Form 1 57 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Excess Levy Fund Number 103 Department Description & Purpose Fund used to account for certain property tax distributions deemed restricted by the Indiana DLGF for use in funding current operations. Funds may be transferred to the General Fund other other propety tax funds as directed by the DLGF in subsequent fiscal periods and are used to lower current property tax rates. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - Interest Earnings 261 Bond Proceeds - Donations Other Income Transfers In Total Revenue 261 Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 219,363 Other Financin Uses 50xx Total Service & Charges 219,363 capital Total Expenditures by Type 219,363 Net Surplus I (deficit) (219,102) Beginning Cash Balance 219,102 Balance Sheet Adjustments Ending Cash Balance Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The balance in the fund was closed out in 2011 and transferred to the General Fund. It is unlikely that this fund will be needed in the future as the DLGF controls the property tax levy growth and receipts in excess of the approved levy are rare. The property tax levy growth quotient for 2013 is 2.6 %, which is computed as the six year average of annual Indiana nonfarm personal income. Form 1 57 Form 1 58 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Parks and Recreation Fund Number 201 Department Description & Purpose Provide comprehensive, affordable, leisure, opportunities through high quality programs, parks, facilities, green spaces and diverse community resources. Fund accounts for operating revenues and expense of the parks and recreation division. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 7,613,760 7,824,056 7,800,000 3,943,985 7,430,898 (369,102) -4.7% Local Income Taxes - - - - - - - Other Taxes 612,994 576,126 533,081 309,952 596,878 63,797 12.0% Grants /Intergovernmental - - - - - - - Charges for Services 3,002,006 3,102,206 3,278,789 1,481,669 3,390,144 111,355 3.4% Interest Earnings 8,467 14,802 10,000 7,510 13,000 3,000 30.0% Bond Proceeds - - - - - - - Donations - - - - Other Income 627,632 758,195 740,459 365,187 759,487 19,028 2.6% Transfers In 124,194 Total Revenue 11,989,053 12,275,385 12,362,329 6,108,303 12,190,407 (171,922) -1.4% Expenditures by Cost Center Administration 1,162,945 1,241,368 1,260,278 579,775 1,496,628 236,350 18.8% Maintenance 5,156,323 5,262,895 5,633,657 2,585,061 4,823,237 (810,420) -14.4% Golf 1,666,407 1,723,757 1,619,936 825,167 1,524,104 (95,832) -5.9% Recreation 1,556,576 1,633,777 2,061,376 887,105 2,102,191 40,815 2.0% Potatwatomi Zoo 2,024,052 2,047,397 2,163,702 967,809 2,280,079 116,377 5.4% Greenhouse 57,715 27,864 86,865 26,968 54,432 (32,433) -37.3% Graffiti Abatement Program 134,608 75,787 101,649 39,218 103,860 2,211 2.2% Community Svc Block Grant - - - Youth En a ement Total Cost Center Expenditures 11,758,626 12,012,845 12,927,463 5,911,103 12,384,531 (542,932) -4.2% Expenditures by Account Type Salaries & Wages 5,550,683 5,698,043 5,934,671 2,688,343 6,000,518 65,847 1.1% Fringe Benefits 1,612,664 1,714,960 1,971,043 906,530 2,062,436 91,393 4.6% Other Personnel costs 25,842 30,619 36,220 12,549 28,995 7,225 -19.9% Total Personnel 7,189,189 7,443,622 7,941,934 3,607,422 8,091,949 150,015 1.9% Supplies 1,552,837 1,590,997 1,670,053 909,265 1,509,818 (160,235) -9.6% Professional Services (31xx) 24,559 22,430 321,048 118,626 396,540 75,492 23.5% Comm /Transportation(32xx) 98,297 89,725 81,368 37,986 90,110 8,742 10.7% Printing & Advertising (33xx) 31,313 32,731 41,568 15,713 37,402 (4,166) -10.0% Insurance (34xx) 160,728 191,544 186,360 93,180 225,697 39,337 21.1% Utilities (35xx) 613,179 587,485 629,200 348,536 578,650 (50,550) -8.0% Repairs & Maintenance (36xx) 438,291 396,486 365,247 137,056 339,464 (25,783) -7.1% DebtService - Principal 95,692 244,745 273,179 135,966 301,217 28,038 10.3% Debt Service - Interest & Fees - - 16,227 8,737 12,128 (4,099) -25.3% Other Services & Charges(39xx) 424,717 460,970 706,584 348,495 504,056 (202,528) -28.7% Grants & Subsidies - - - - Payment In Lieu of Taxes - - - - - Transfers Out 186,278 187,607 190,500 190,500 0.0% Other Financin Uses 50xx 201,756 204,408 Total Service & Charges 2,274,810 2,418,131 2,811,281 1,244,295 2,675,764 (135,517) -4.8% Ca ital 741,790 560,095 504,195 150,121 107,000 397,195 -78.8% Total Expenditures by Type 11,758,626 12,012,845 12,927,463 5,911,103 12,384,531 (542,932) -4.2% Net Surplus / (deficit) 230,427 262,540 (565,134) 197,200 (194,124) Beginning Cash Balance 4,379,483 4,611,784 4,873,814 4,873,814 4,308,680 Balance Sheet Adjustments 1,873 (510) 8,318 Ending Cash Balance 4,611,784 4,873,814 4,308,680 5,079,332 1 4,114,556 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 56.00 56.00 58.00 58.00 58.00 - Bargaining 59.00 59.00 57.00 53.00 55.00 (2.00) Part-Time /Seasonal/Temporary 70.10 76.04 76.15 57.16 72.98 3.18 Total FTE's 185.10 191.04 191.15 168.16 185.98 (5.18) Explain Significant Revenue, Expenditure and Staffing Changes Below: The property tax revenue estimate has dropped significantly. This has been offset somewhat by an anticipated increase in Zoo revenues, based on recent results.Fees allocated for city services rose dramatically for this budget year. In order to meet these challenges, two full time positions have been eliminated and line items for supplies and services have been decreased. The golf lease for the gps golf cart units will expire in 2014 resulting in savings of $60,000 over 2013. Form 1 58 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Parks and Recreation zU13 Accompusnmentsiyutcomes (4 -1 u requirea) Installed new splash pad in partnership with the Community Foundation O'Brien Fitness Center contracting with St. Joseph County and Silver Sneakers The role and membership of the South Bend Parks Foundation is expanding Maintain CAPRA Accreditation Develop five year plan for the City Cemetery Develop five year master plan for Park Department and Potawatomi Zoo Completion of third year of the Active Youth Initiative "Prescription to Play" program administered as part of the Active Youth Initiative with local physicians Fund Number 201 City Strategy cu w vepanmem -1b a vuteouvesiunnage w a ILy ouaieg- iv- w reywreu/ .-n- AZA reaccreditation for Potawatomi Zoo and filling of leadership position 1,2 Land acquisition for Miracle Park 2,3 Park Bond for park development and improvements 2,3 Generate $5 million in user fees and misc. revenue 2 Park attendance at all facilities - one million 1 Maintain CAPRA standards 1, 2 Install and train staff to use Contact Management and Facilities Management/Work Orders 2 Maintain current mowing cycles through out City of South Bend 2 Replace the Howard Park Ice Rink and Newman Center with new facilities 2 zu14 sigmticant cnangestt:nanengesiupportunmes (wnn a Locus on soiutnons) -Staff training to improve internal/ external communications and overall productivity. -Survey assessments will continue to grow and provide more analytical information - Severe shortage of needed capital funding to be addressed in part with consideration of a park bond - Continued emphasis regarding youth violence, education, and life skills, while facilitating strategies with local schools and support agencies is a mission driven objective at the Recreation Centers. - Reduction in property tax revenue will force the Department to spend less on programming and maintenance. Partnerships and sponsorships will have to play a larger role in 2014. - Sustainable park programming in areas of recreation and special events. - Implementing vacant land maintenance program that will have adequate funding to reduce overall mowing cost by central mowing crews. Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 75,514 81,399 2016 2012 2013 3,034 Supplies Mayoral unk Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Revenue from Fee Based Programs GG Output $5,000,000 $3,867,554 $4,190,000 $4,250,000 Attendance at Fee Based Programs GG Output 875,000 741,829 750,000 800,000 Customer Satisfaction Survey (0 -5) GG Quality 4.8 4.70 4.75 4.75 Volunteer Hours GG Outcome 25,000 hrs 15,700 hrs 20,000 hrs 22,000 hrs Park Maintenance- Acres Mowed BE,GG Output 9,500 10,000 8,771 9,000 Park Maint- Cost per Acre Mowed GG Efficiency $11.25 $11.78 $11.78 $11.50 Skilled Trades Work Orders Complete< GG Output 1,400 1,350 1,332 1,350 Avg Cost per Work Order GG Efficiency $250 $296 $280 $260 Forestry Jobs Completed BE, GG Output 5,200 5,923 5,160 5,175 Centralized Mowing -Acres Mowed BE, GG Output 3,500 1,414 3,000 3,300 Centralized Mowing- Cost per Acre Mowed BE, GG Efficiency $8.70 $8.81 $8.81 $8.75 Summer Playground /Lunch Attendance GG Outcome 28,000 27,466 25,000 25,000 Recreation Program Attendance GG Outcome 400,000 397,281 350,000 380,000 Staff Training Hours GG Outcome 3,400 3,119 3,300 3,300 rypes: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 75,514 81,399 77,402 42,184 80,437 3,034 Supplies unk unk unk Maintenance Services unk unk unk - Professional Services unk unk unk - Other Services 18,797 36,420 38,244 19,122 30,000 (8,244) Ca ital 38,102 30,186 38,922 36,218 38,922 Total Expenditures 132,413 148,005 154,568 97,524 110,437 (44,132) Information Tech. Staffing (FTE's) 1.71 1.74 1.63 1.75 1.63 Explain Significant Information Technology Trends and Changes Below: Accomplishments: Maintain end user satisfaction with Parks I.T. support for over 100 users located at over 14 different sites, oversee the web site /online P.O.S. ,implementing work orders and facility management, Opportunities: Learn new technology to enable our users to be more productive in their tasks and allow them to better serve our customers. Challenges: Meeting end user demands at current staffing level due to continually evolving technologies such as AD conversion, Office 2010 implementation, VOIP problems, unique software upgrades, etc. Because of the pace of this technology, it is difficult to dedicate the resources from an already strained budget to keep up. Dedicating the personnel to maintain the presence in Form 1 59 Form 1 60 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Parks and Recreation Fund Number 201 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Park Equipment Cash - - 6,000 15,000 21,000 2 Motor Vehicles Cash 107,000 296,000 320,000 320,000 305,000 1,348,000 3 Park Repair & Upgrade Cash 190,000 110,000 55,000 205,000 560,000 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - Proiect Capital 18 Misc Building Repair & Upgrade Cash 250,000 50,000 50,000 50,000 400,000 19 Center Repair & Upgrade Cash 267,000 225,000 315,000 455,000 1,262,000 20 - - - - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 107,000 1,003,000 705,000 746,000 1,030,000 3,591,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 Replacement of three older pick up trucks 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 60 Form 1 61 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Motor Vehicle Highway Fund Number 202 Department Description & Purpose Fund collects state gasoline taxes and local wheel taxes and uses them for the repairs and maintenance of City streets, street lights, and signals. The Bureau of Streets and the Bureau of Traffic and Lighting also provides for the removal of snow and ice, responds to emergencies and facilitates recovery, provides the City with infrastructure asset management, and the administration of the ReLeaf ro ram. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes - - - - - - - Other Taxes 4,814,355 4,582,130 4,749,789 2,396,319 5,633,418 883,629 18.6% Grants /Intergovernmental - - - - - - - Charges for Services 206,635 285,824 228,000 277,154 244,000 16,000 7.0% Interest Earnings 5,314 7,431 7,000 5,820 7,000 - 0.0% Bond Proceeds - - - - - - Donations - - - Other Income 31,190 30,202 80,300 11,462 5,300 (75,000) -93.4% Transfers In 507,344 2,700,212 3,626,882 2,276,882 3,216,582 410,300 -11.3% Total Revenue 5,564,838 7,605,799 8,691,971 4,967,637 9,106,300 414,329 4.8% Expenditures by Cost Center Curb & Sidewalk 186,373 354,375 745,738 182,590 1,100,000 354,262 47.5% Bureau of Streets 5,976,532 6,393,044 8,430,758 3,037,301 8,005,768 (424,990) -5.0% Total Cost Center Expenditures 6,162,905 6,747,419 9,176,496 3,219,891 9,105,768 (70,728) -0.8% Expenditures by Account Type Salaries & Wages 2,184,361 2,131,503 2,827,204 1,298,444 2,871,114 43,910 1.6% Fringe Benefits 704,887 708,255 999,276 440,126 1,103,050 103,774 10.4% Other Personnel costs 15,050 14,626 19,455 4,867 21,660 2,205 11.3% Total Personnel 2,904,298 2,854,384 3,845,935 1,743,437 3,995,824 149,889 3.9% Supplies 2,553,941 2,514,308 3,124,845 663,150 2,955,233 (169,612) -5.4% Professional Services (31xx) 34,143 5,618 244,643 82,533 733,134 488,491 199.7% Commfrransportation(32xx) 11,044 7,514 12,080 3,835 10,020 (2,060) -17.1% Printing & Advertising (33xx) 33 248 1,450 33 1,450 - 0.0% Insurance(34xx) 52,044 62,280 73,308 36,654 165,714 92,406 126.1% Utilities (35xx) 47,515 30,806 49,279 28,821 54,856 5,577 11.3% Repairs & Maintenance (36xx) 236,816 947,260 1,357,346 579,203 552,692 (804,654) -59.3% Debt Service - Principal 278 52,851 152,246 49,719 374,121 221,875 145.7% Debt Service - Interest & Fees - - 20,554 3,591 34,274 13,720 66.8% Other Services & Charges (39xx) 3,234 6,648 18,070 5,675 16,230 (1,840) -10.2% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 170,016 105,900 Total Service & Charges 555,123 1,219,125 1,928,976 790,064 1,942,491 13,515 463.0% Ca ital 149,543 159,602 276,740 23,240 212,220 64,520 -23.3% Total Expenditures by Type 6,162,905 6,747,419 9,176,496 3,219,891 9,105,768 (70,728) -0.8% Net Surplus /(deficit) (598,067) 858,380 (484,525) 1,747,746 532 Beginning Cash Balance 2,012,185 1,414,118 2,272,498 2,272,498 1,787,973 Balance Sheet Adjustments - Ending Cash Balance 1,414,118 2,272,498 1,787,973 4,020,244 1 1,788,505 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 11.00 11.00 12.30 12.00 11.26 (1.04) Bargaining 44.00 44.00 41.60 41.60 41.60 - Part-Time /Seasonal/Temporary 2.00 2.00 4.30 4.80 4.98 0.68 Total FTE's 57.00 57.00 58.20 58.40 57.84 (0.36) Explain Significant Revenue, Expenditure and Staffing Changes Below: Significant changes overall with the addition of the Traffic & Lighting department to Fund 202. Significant staffing changes with the addition of percentages of Engineering, Locator, & GIS salaries. In addition, PERF increased from 10% to 11.20% and health insurance premiums increased. Also, our liability insurance allocation increased by 126 %. Form 1 61 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Motor Vehicle Highway Fund Number 202 zuia Accompusnmentsiuutcomes (4 -iu requirea) Street: Performed aggressive cleaning program in Spring of all downtown sidewalks and bridges, and also completed cleaning of all gateways, bridges, viaducts, and islands throughout the City. Start of paving program was slightly delayed due to the purchase of a new asphalt paver, new technology of purchased paver will allow program to offset the delay and reach set goal, and become more efficient while improving quality. Performed grading of all alleys throughout the City during Spring to reduce the number of requests for grading during the remainder of the year. T &L: Met contractural obligations within timeframe. Outsourced expenses were kept at a minimum. City signal inspections completed. BPW orders completed. City Strategy cu w veparunem —15 io —uy auaiegies tw- iu reywreu) rvumuer Street: Maintain cleanliness of City where needed through cleaning programs to improve quality of life for residents. 2 Continue to research new methods through technology or education in performing programs such as paving, grading, and 2 plowing, to increase efficiency and effectiveness while reducing costs. 2 Increase public awareness of programs available, and keep public informed of progress of programs. 2 T &L: Meet contractural obligations on time 2 Keep outsourced expenses to a minimum. 2 Apply 50% of street markings throughout the City including downtown. 2 2 ZU14 ziigmTicant unangeslt;naiiengesn ) pportunities (wnn a focus on soiutions) Street: Continue to improve on level of services provided even though budget constraints could impact performance. Experiment with alternate materials to reduce costs or increase effectiveness. T &L: Develop contract with County on signage and painting. Develop signal contract with City of Mishawaka. Upgrade signal cabinets. Remove all signs from utility poles. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Streets - Paving GG Output 20 miles 18 miles 18 miles 19 miles Streets - Alley Grading GG Output 1,000 blocks 1,200 blocks 1,000 blocks 1,100 blocks Traffic & Lighting - Painting GG Output 200 miles 200 miles 225 miles Curb & Sidewalk - Completed C & S GG Output 9,132 If 7,800 If 6,000 If 7,800 If Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 62 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Motor Vehicle Highway Fund Number 202 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Vehicles Lease - 997,099 951,505 1,254,365 1,293,800 4,496,769 2 Non - Motorized Equipment Cash 48,000 15,900 36,850 17,750 57,000 175,500 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Traffic & Lighting - TS 2 Cabinets Cash 164,220 167,504 170,854 174,271 177,756 854,605 19 - - - - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 212,220 1,180,503 1,159,209 1,446,386 1,528,556 5,526,874 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replace S/A dump truck units 281 and 262 used for construction and snowplowing purposes, both 1998 models, maintenance and reliability becoming an issue. 2 Replace T/A dump truck unit 258, used for construction and snowplowing purposes, 1998 model, maintenance and reliability becoming an issue. 3 Replace 4X4 units 204 and 208, used by supervisors to monitor progress of programs, both 2002 models, maintenance and reliabilty becoming an issue. 4 Replace unit 209C, 1994 model, used extensively during summer construction period to power jackhammer, maintenance and reliability becoming an issue. 5 Replace unit 211, unit used for emergency traffic control and weekend after hours response, constant use throughout the year causes premature wear. 6 7 8 9 10 11 12 13 14 15 16 17 18 Current boxes, Type TS -1 are obsolete. We can't get parts or repair them. We are going to replace with TS -2 boxes and need to have them on hand to use when 19 necessary. 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 63 Form 1 64 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Recreation Nonreverfing Operating Fund Fund Number 203 Department Description & Purpose Fund accounts for programs and events that are self supporting through user fees or sponsorships and donations. 2013 2014 2011 2012 Amended 6130113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 986,996 992,189 1,632,943 510,126 1,400,592 (232,351) -14.2% Interest Earnings 2,006 3,332 4,000 1,622 4,000 0.0% Bond Proceeds - - - - - - Donations - - - Other Income 34,633 44,314 74,851 45,000 45,000 Transfers In Total Revenue 1,023,635 1,039,835 1,636,943 586,599 1,449,592 (187,351) -11.4% Expenditures by Cost Center Recreation Nonreverting Operating I'd 1,066,476 977,654 1,560,777 352,573 1,476,089 (84,688) -5.4% Total Cost Center Expenditures 1,066,476 977,654 1,560,777 352,573 1,476,089 (84,688) -5.4% Expenditures by Account Type Salaries & Wages 436,172 451,957 622,994 162,083 574,409 (48,585) -7.8% Fringe Benefits 30,013 33,918 45,215 14,065 39,218 (5,997) -13.3% Other Personnel costs Total Personnel 466,185 485,875 668,209 176,148 613,627 (54,582) -8.2% Supplies 226,854 178,685 288,211 75,892 272,426 (15,785) -5.5% Professional Services (31xx) - - 28,864 12,132 46,708 17,844 61.8% Commfrransportation(32xx) 13,772 18,773 70,572 5,913 70,091 (481) -0.7% Printing & Advertising (33xx) 34,698 53,770 98,323 11,803 100,888 2,565 2.6% Insurance (34xx) 72 - - - - - - Utilities (35xx) - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 142,323 175,899 287,598 70,755 273,349 (14,249) -5.0% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 161,930 26,160 - Total Service & Charges 352,795 274,602 485,357 100,603 491,036 5,679 1.2% Ca ital 20,642 38,492 119,000 99,000 (20,000 ) -16.8% Total Expenditures by Type 1,066,476 977,654 1,560,777 352,643 1,476,089 (84,688) -5.4% Net Surplus / (deficit) (42,841) 62,181 76,166 233,956 (26,497) Beginning Cash Balance 650,723 607,882 670,063 670,063 746,229 Balance Sheet Adjustments - - - (850) 1,069 Ending Cash Balance 607,882 670,063 746,229 903,169 1 720,801 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 1.00 1.00 1.00 1.00 1.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary 24.70 25.20 36.70 17.40 31.97 4.73) Total FTE's 25.70 26.20 37.70 18.40 32.97 (4.73) Explain Significant Revenue, Expenditure and Staffing Changes Below: Part time FTEs are base on estimates of the number of employees needed to run the programs.Two fewer trips are being planned by the Howard Park Senior Center. The Rock Program, an alcohol and tobacco avoidance program, was funded through state grants that have been eliminated. The capital budget was reduced because of improvements and upgrades made to the Bellevillle Softball Complex over the years. Form 1 64 City of South Bend, Indiana 2014 Budget Departmental Summary Name Fund Number 203 zuis Accompusnmentsluutcomes (4 -iu requirea) The Third Annual Blues & Ribs Fast was held at Coveleski Park The 2013 ASA Men's Major National Softball Tournament wil be held again at Belleville Park. This is one of the country's top softball tournament The East Race Waterway celebrates its 30th anniversary The St. Joseph County Wellness program has chosen the O'Brien Fitness Center as a component of their program The Silver Sneakers Program for senior citizens has begun at the O'Brien Fitness Center City Strateg, cu w vepanmem 15 o tecuvesiunrtage io uy auaie91— tw Iu reywreul rvumuer Receive the bid for the ASA Men's Major National Softball Tournament Sustain membership and revenues of the O'Brien Fitness Center through the addition of the Silver Sneakers program and the St. Joseph County Wellness Program. Expand usage of Park facilities by City Wellness participants Expand training opportunities for staff to promote efficiencies through best practices in the field. Expand the abilility of the Marketing Division to promote events and activities through donations and sponsors zul4 ziIgmfrcant L;nangesit ;nallengesn)pportunities (wltn a focus on soiuuons) The significant challenge with this fund is always to maintain its sustainability as a user fee based enterprise. The surplus revenues allow staff training and education that would otherwise be unaffordable.ln order to maintain profitablity, staff need to be more efficient in their programs. The pursuit of grants, donors, and sponsors of events and programs is important to the overall sustainability of this fund. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target River City Basketball Lg Players 2,3 Outcome 650 604 600 620 Softball League Teams 2,3 Outcome 240 235 235 235 Daddy- Daughter Dance 2,3 Outcome 1200 1070 1100 1200 Kid's Triathlon 2,3 Outcome 350 327 330 335 Rec Center Attendance 2,3 Outcome 112500 112112 112300 112400 Pool Attendance 2,3 Outcome 15000 13232 11000 14000 Types: output, efficiency, effectiveness, quality, outcome, technology Infnrmafinn Terhnnlnav lrnefe and FTF'e ales inrluded in fhr financial cummaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 65 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Recreation Nonreverting Operating Fund Fund Number 203 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 O'Brien Center Fitness Eqpt Cash 65,000 20,000 20,000 20,000 20,000 145,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Belleville Softball Field Impvmts Cash 34,000 20,000 20,000 20,000 20,000 114,000 19 - - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 99,000 40,000 40,000 40,000 40,000 259,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacementladdition of O'Brien Fitness Center equipment as needed. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Major repairs /improvements of Belleville fields 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 66 Form 1 67 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Studebaker / Oliver Reverting Grants Fund Number 209 Department Description & Purpose Various grants relating to Studebaker/ Oliver area and Brownfields. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - Grants /Intergovernmental 406,968 300,000 300,000 Charges for Services - - - InterestEarnings 4,486 5,485 5,000 2,331 5,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - Total Revenue 411,454 5,485 5,000 2,331 305,000 300,000 6000.0% Expenditures by Cost Center Studebaker /OliverRemediation 974,693 162,602 1,000,000 - 1,385,000 385,000 38.5% Total Cost Center Expenditures 974,693 162,602 1,000,000 1,385,000 385,000 38.5 Expenditures by Account Type Salaries & Wages - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 21,537 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - Debt Service - Principal 389,982 Debt Service - Interest & Fees 12,974 - Other Services & Charges(39xx) 550,201 162,602 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - =9 tal Service To & Charges 974,694 162,602 - Capital - - 1,000,000 1,385,000 385,000 38.5% Total Expenditures by Type 974,694 162,602 1,000,000 1,385,000 385,000 38.5 Net Surplus / (deficit) (563,240) (157,117) (995,000) 2,331 (1,080,000) Beginning Cash Balance 1,800,032 1,236,792 1,079,675 1,079,675 1,084,675 Balance Sheet Adjustments - - 1,000,000 Ending Cash Balance 1,236,792 1,079,675 1,084,675 1,082,006 1 4,675 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Expenses for on -going clean -up of environmental contamination in brownfield areas, primarily in Ignition Park and Oliver Plow areas. Assume $1 M appropriated for 2013 will not be spent and will carry over for use in 2014. Form 1 67 City of South Bend, Indiana 2014 Budget Departmental Summary Name Studebaker/ Oliver Reverting Grants I Fund Number 209 zuia Accompusnmentsiuutcomes t4 -iu requireai Anticpate clean -up of enviromental problems in Studebaker development area. Anticpate clean -up of enviromental problems in Oliver development area. Zero findings by the State Board of Accounts cu w Pd ramem 15 a —tecuvesi unrtage io Ly auaieg I— tw i u Increase of environmentally clean land for new development Continue clean -up of enviromental problems in development area. Zero audit findings Use creative resouces to fund inner -city problems zui4 ziignmcant unangesicnanengestupportunnies twnn a tocus on New land for inner -city development City Strati rvumuer 3 3 2 2 ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Spend $ to affect clean -up efforts Output $350,000 $161,000 $1M $385,000 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 68 Form 1 69 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Studebaker/ Oliver Reverting Grants Fund Number 209 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - Proiect Capital 18 Land Improvements 209 1,385,000 350,000 350,000 350,000 350,000 2,785,000 19 - - - - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 1,385,000 350,000 350,000 350,000 350,000 2,785,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 On -going clean -up of environmental contamination in brownfield areas, primarily Ignition Park and Oliver Park areas. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 69 Form 1 70 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name State Grants Fund Number 210 Department Description & Purpose Various grants originating from the State of Indiana 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - Grants/intergovernmental 1,000,000 Charges for Services - - - - - InterestEarnings 13,016 220,472 5,000 44,025 5,000 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income 26,406 1,619,187 120,875 72,016 (1,547,171) -95.6% Transfers In Total Revenue 1,039,422 220,472 1,624,187 164,900 77,016 (1,547,171) -95.3% Expenditures by Cost Center Economic Development 1,500,000 - - - - Innovation Park - - - - - Bosch Project 209,445 207,065 1,260,777 84,636 117,886 (1,142,891) -90.6% Total Cost Center Expenditures 1,709,445 207,065 1,260,777 84,636 117,886 (1,142,891) -90.6 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - DebtService - Principal 158,789 161,567 1,247,000 67,787 90,496 (1,156,504) -92.7% Debt Service - Interest & Fees 50,656 45,498 13,777 16,849 26,588 12,811 93.0 Other Services & Charges(39xx) - - - - 802 802 - Grants & Subsidies 1,500,000 - - Payment In Lieu of Taxes - Transfers Out Other Uses 50xx - - - - - =9 tal Service To&Charges 1,709,445 207,065 1,260,777 84,636 117,886 (1,142,891) -90.6% Total Expenditures by Type 1,709,445 207,065 1,260,777 84,636 117,886 (1,142,891) -90.6% Net Surplus I (deficit) (670,023) 13,407 363,410 80,264 (40,870) Beginning Cash Balance 1,575,071 905,048 918,455 918,455 1,281,865 Balance Sheet Adjustments - - Ending Cash Balance 905,048 918,455 1,281,865 998,719 1 1,240,995 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Revenues and expenditures relate to State loans made on behalf of Bosch. In 2013, Bosch paid off IDLF and IRF loans; City will payoff cooresponding State loan and continue payment schedule for IRF. Bosch will continue making payments of approximately $72,000 per year on IDFA loan and City will continue to pay those funds to the State as agreed. Final payoff scheduled for 2022. Form 1 70 City of South Bend, Indiana 2014 Budget Departmental Summary Name State Grants Fund Number 210 zuia Accompnsnmentsruutcomes (4 -iu requirea) Anticipate receiving all loan payments due this year or lump sum payoff sufficient to cover remaining payments Anticipate making on time debt service payments to the IDFA for the Bosch Project. Anticipate making on time debt service and Loan servicing fee payments to the IRF for the Bosch Project. Anticipate making on time debt service payments to the IDLF for the Bosch Project. City Stratel cu w veparunem —15 a UuJecuvesiunrtaye io —Ly auaie91— tw- Iu reywreu) luu.- Anticipate to continue to receive debt service payments from Bosch 3 Anticipate making on time debt service payments to the IDFA for the Bosch Project. 3 Anticipate making on time debt service and Loan servicing fee payments to the IRF for the Bosch Project. 3 Zero audit findings 2 zui4 ziigmTtcant t :nangesit:nanengesiupportunities (wnn a Locus on Finalize lease with Curtis Products to take over Bosch site. ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 71 Farm 1 72 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Dept of Community Investment Administration Fund Number 211 Department Description & Purpose Administration of the Department of Community Investment efforts throughout the City. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 359,168 324,599 421,787 70,914 386,787 (35,000) -8.3% Charges for Services Interest Earnings 1,625 3,057 2,200 1,597 2,200 0.0% Bond Proceeds - - - - - - Donations Other Income 272,990 238,621 200,300 131,474 200,300 0.0% Transfers In 1,850,346 1,527,146 1,717,521 858,760 1,688,959 28,562 -1.7% Total Revenue 2,484,129 2,093,423 2,341,808 1,062,745 2,278,246 (63,562) -2.7% Expenditures by Cost Center Department Administration 1,968,133 2,025,585 2,354,331 1,084,502 2,383,801 29,470 1.3% Total Cost Center Expenditures 1,968,133 2,025,585 2,354,331 1,084,502 2,383,801 29,470 1.3% Expenditures by Account Type Salaries & Wages 1,244,270 1,235,109 1,424,303 663,618 1,493,176 68,873 4.8% Fringe Benefits 355,428 390,778 486,864 225,200 558,500 71,636 14.7% Other Personnel costs 16,882 12,277 17,880 5,936 17,880 0.0% Total Personnel 1,616,580 1,638,164 1,929,047 894,754 2,069,556 140,509 7.3% Supplies 20,904 20,630 36,561 12,474 29,472 (7,089) - 19.4% Professional Services (31xx) 12,905 26,536 257,823 127,991 133,002 (124,821) -48.4% CommrFransportation(32xx) 29,941 26,327 34,969 13,898 34,000 (969) -2.8% Printing& Advertising(33xx) 8,622 17,016 16,950 4,834 17,950 1,000 5.9% Insurance (34xx) 7,860 15,972 16,332 8,166 44,892 28,560 174.9% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 23,793 23,004 32,829 11,022 31,829 (1,000) -3.0% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 7,600 14,792 25,100 6,644 23,100 (2,000) -8.0% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 239,928 243,144 Total Service & Charges 330,649 366,791 384,003 172,554 284,773 (99,230) -25.8% Ca ital 4,720 4,720 (4,720) - 100.0% Total Expenditures by Type 1,968,133 2,025,585 2,354,331 1,084,502 2,383,801 29,470 1.3% Net Surplus I (deficit) 515,996 67,838 (12,523) (21,757) (105,555) Beginning Cash Balance - 516,213 584,037 584,037 571,514 Balance Sheet Adjustments 217 (14) (201) Ending Cash Balance 516,213 584,037 571,514 562,079 1 465,959 Staffing(FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 26.60 26.60 25.60 23.60 26.80 1.20 Bargaining - - - - - - Part-Time /Seasonal/Temporary 0.50 0.50 1.00 1.00 1.00 Total FTE's 27.10 27.10 26.60 24.60 26.80 0.20 Explain Significant Revenue, Expenditure and Staffing Changes Below: At 6/30/13 have 2 open positions: Director of Economic Resources and Associate III (Business Assistance). It is appropriate to carry a cash balance of at least $300,000 in this fund to protect against possible revenue shortfalls. For 2014, expect to incorporte Business Licensing into Department of Community Investment. Farm 1 72 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Dept. of Community Investment Administration Fund Number 211 2013 Accomplishments /Outcomes (4 -10 required) Hired Assistant Executive Director Refine departmental metrics and methodologies to measure success Develop customer satisfaction survey Train staff with Drucker Institute Strategic Thinking program City Strategy 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number Promote and attract good jobs in growing sectors 3 Streamline departmental processes, organization and practice 2 Increase regional capacity 3 More inclusive and accessible opportunities 3 Reinvest locally created wealth into the local economy 3 Improve marketing and outreach in the community 3 Target investment for sustainable development 3 2014 Significant Changes/Challenges/Opportunities with a focus on solutions Full staffing for first time Key Performance Indicators 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Actual jobs created from DCI efforts Econ Dev. Outcome 450 N/A 310 375 Homes from V &A list brought up to code Econ Dev. Outcome TBD N/A TBD TBD Comm. private invest. of approved projects Econ Dev. Outcome $loom $74.8M $79M $79M Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Expenditures Actual Actual Budget Actual Budget 2013 -2014 Personnel Supplies - - - - - Maintenance Services 6,263 7,196 11,782 3,843 9,000 (2,782) Professional Services 380 118 2,423 143 300 (2,123) Other Services - - - - - Ca ital Total Expenditures 6,643 7,314 14,205 3,986 9,300 (4,905) Information Tech. Staffing (FTE's) - - - - - - Explain Significant Information Technology Trends and Changes Below: Expenses relate to software maintenance agreements for specialized department needs and occassional professional support for Sage software systems and /or Access Database management. Farm 1 73 Form 1 74 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name IDept Community Investment Grants Fund Number 212 Department Description & Purpose Grants funds from various governmental agencies for specific projects in the community 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 5,584,509 3,667,111 8,148,705 2,343,694 3,525,000 (4,623,705) -56.7% Charges for Services - - - Interest Earnings 3,147 2,578 2,000 1,199 2,000 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income 318,991 490,126 649,600 170,993 284,000 (365,600) -56.3% Transfers In 200,000 Total Revenue 6,106,647 4,159,815 8,800,305 2,515,886 3,811,000 (4,989,305) -56.7% Expenditures by Cost Center Community Dev Admin /CDBG (1001) 382 805,074 6,332,298 862,790 3,286,000 (3,046,298) -48.1% Ecoomic Dev Admin (1002) - - - - - General Admin (1003) 548,372 48 2,565 142 (2,565) - 100.0% CDBG -R Grant(1012) 115,518 12,909 - - NSP -1 (1013) 1,453,209 730,293 1,816,405 1,502,243 (1,816,405) - 100.0% Innovation Park(1014) 9,433 - - - HPRP(1015) 606,297 194,237 DOL (1016) 198,611 15,278 - CDBG Grant(1021,1022,1034,1035) 2,879,675 1,848,028 805,988 - (805,988) - 100.0% ESG (1051,1052,1053) 107,806 25,077 - 42,798 225,000 225,000 Section 108 #8 (1077) 4,099 - - - - SPC(1091,1092,1096) 282,976 198,396 119,668 300,000 300,000 Weed & Seed 1093 87,426 110,913 Total Cost Center Expenditures 6,293,804 3,940,253 8,957,256 2,527,641 3,811,000 (5,146,256) -57.5% Expenditures by Account Type Salaries & Wages 380 48 2,565 143 - (2,565) - 100.0% Fringe Benefits - - - - Other Personnel costs Total Personnel 380 48 2,565 143 (2,565) - 100.0% Supplies 971 Professional Services (31xx) 4,099 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - Repairs & Maintenance (36xx) 1,316 Debt Service - Principal - Debt Service - Interest & Fees - - Other Services & Charges (39xx) 676,819 110,413 - - - Grants & Subsidies 5,054,699 3,829,792 8,954,691 2,527,498 3,811,000 (5,143,691) -57.4% Payment In Lieu of Taxes - - - - - Transfers Out 546,087 Other Financin Uses 50xx Total Service & Charges 6,283,020 3,940,205 8,954,691 2,527,498 3,811,000 (5,143,691) -57.4% Capital 9,433 Total Expenditures by Type 6,293,804 3,940,253 8,957,256 2,527,641 3,811,000 (5,146,256) -57.5% Net Surplus / (deficit) (187,157) 219,562 (156,951) (11,755) Beginning Cash Balance 501,923 299,072 513,840 513,840 356,889 Balance Sheet Adjustments (15,694) (4,794) - (2,162) Ending Cash Balance 299,072 513,840 356,889 499,924 356,889 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: NSP 1 and CDBG -R programs 100% expended in 2013 with no future allocations coming. 2013 allocation for CDBG up slightly (4 %) to $2,359,629 and 2013 allocation for ESG down significantly (25 %) to $165,439. Form 1 74 City of South Bend, Indiana 2014 Budget Departmental Summary Name Dept Community Investment Grants Fund Number 212 zuis Accompusnmentsruutcomes (n -iu requirea) Completion and occupancy of 1 permanent supportive rental housing project for the special needs population Clos -out of HPRP funds 100% expenditure rate achieved for NSP 1 funds Rehab of 27 homes Sale of 3 homes to new homeowners Launch RFP process for CDBG 2014 funds cu w vepenmem ♦ooala o Uuteouvesiunrtage w wiy ouaieg- Target federal resources to vacant and abandoned property issue Focus on quality of affordable housing Zulu signincant cnangesn:nauengeslupportunities (wnn a tocus on soiutions) Track and implement various program rules, administrative and reporting changes required Review of current funding policies to result in confirmation and /or change for the future Plan as best as can for anticipated decreases in federal funding Insure timely response to any new funding opportunities that may be introduced City Strate< numuer 3 3 Key Pertormance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Zero audit findings Good Gov't Efficiency 0 0 0 0 Zero monitoring findings of City by HUD Good Gov't Efficiency 0 12 0 0 Zero monitoring findings of subgrantees Good Gov't Efficiency 0 1 1 0 CDBG exp rate under 1.5 years Good Gov't Efficiency 1.5 1.360 1.4 1.5 Types: output, efficiency, effectiveness, quality, outcome, technology Infnrmafinn Tnrhnnlnnv lrnsfe and FTF'e alen inrludnd in the finanrial cummaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 75 Form 1 76 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name Police State Seizures Fund Number 216 Department Description & Purpose Account for law enforcement expenditures financed by the authorized state or local agencies' sale of confiscated property 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 32,582 28,352 35,000 8,939 35,000 0.0% Charges for Services - - - - - - InterestEarnings 336 653 300 311 300 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income 8,353 600 600 0.0 Transfers In Total Revenue 41,271 29,005 35,900 9,250 35,900 0.0 Expenditures by Cost Center Police 16,502 10,787 45,900 10,500 40,000 (5,900) -12.9% Total Cost Center Expenditures 16,502 10,787 45,900 10,500 40,000 (5,900) -12.9 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 10,000 (10,000) - 100.0% Professional Services (31xx) - - - Comm/Transportation(32xx) 4,812 5,587 7,500 (7,500) - 100.0% Printing & Advertising (33xx) - - - Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 1,690 5,200 15,000 500 20,000 5,000 33.3 Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 6,502 10,787 22,500 500 20,000 (2,500) -11.1 Capital 10,000 - 13,400 10,000 20,000 6,600 49.3 Total Expenditures by Type 16,502 10,787 45,900 10,500 40,000 (5,900) -12.9 Net Surplus / (deficit) 24,769 18,218 (10,000) (1,250) (4,100) Beginning Cash Balance 101,938 126,707 144,925 144,925 134,925 Balance Sheet Adjustments - - Ending Cash Balance 126,707 144,925 134,925 143,675 1 130,825 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 76 City of South Bend, Indiana 2014 Budget Departmental Summary Name Police State Seizures Fund Number 216 2013 Accomplishments /Outcomes (4 -10 required) - Training for officers AU Iv uepannlem —1b a vutecuveslunnaye w a.ny ouaiegies tff- 1u royulreu) - Specialized training for Street Crime and other specialized units within the Police Department 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City Strate IV UIIIUCr 2 ney t"e1lUlllldlll:e 111 —d—b 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Additional Training Outcome $16,502 $16,000 $16,000 , outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services - Ca ital 9,999 Total Expenditures 9,999 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: 2013 Capital expenditure is for theSwitch Stacking Module and VM /ware Center Server Form 1 77 Form 1 78 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police State Seizures Fund Number 216 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Miscellaneous Police Equipment Cash 20,000 20,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 20,000 20,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 78 Form 1 79 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Gift, Donation, Bequest Fund Number 217 Department Description & Purpose Account for donations, gifts, or bequeaths for purposes designated by the donor 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - - Interest Earnings 112 287 200 138 290 90 45.0% Bond Proceeds - - - - - - - Donations 10,744 20,576 16,811 11,269 7,000 (9,811) -58.4% Other Income - - - - - Transfers In Total Revenue 10,856 20,863 17,011 11,407 7,290 (9,721) -57.1 Expenditures by Cost Center Traffic and Lighting Signs - 4,259 3,441 - - (3,441) - 100.0% Other - 7,311 (7,311) - 100.0% Total Cost Center Expenditures 4,259 10,752 (10,752) - 100.0% Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies 4,259 3,441 (3,441) - 100.0% Professional Services (31xx) - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - Other Services & Charges (39xx) 7,311 (7,311) -100.0 Grants & Subsidies - Payment In Lieu of Taxes Transfers Out - - Other Uses SOxx - - - - - - - =9 Total Service & Charges 7,311 (7,311) 100.0 Capital - - - Total Expenditures by Type 4,259 10,752 (10,752) - 100.0% Net Surplus / (deficit) 10,856 16,604 6,259 11,407 7,290 Beginning Cash Balance 35,773 46,629 63,233 63,233 69,492 Balance Sheet Adjustments - - Ending Cash Balance 46,629 63,233 69,492 74,640 1 76,782 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: This fund is used to receive and expend monies received from donations from third parties. Additional appropriations are often submitted to expend donation monies as required. The cash balance at $74,640 consists of money received for the following purposes: Animal Control ($53,250), DCI bicycle paths ($13,441), DCI other ($7,310) and interest earned ($639). Form 1 79 City of South Bend, Indiana 2014 Budget Departmental Summary Name Gift, Donation, Bequest Fund Number 217 zuia Accompusnmentsiuutcomes (4 -iu requirea) Increase in donations up by 30% from 2011. All monies donated, used for its intended purpose. A detailed accounting summary report was created to track donations received and paid by its intended use. cu w —P-111-IL —15 io —Ly auaieg— tw- iu reywi Account for donations, gifts, or bequeaths for purposes designeted by the donor. Ensure that fund performs within budgetary guidelines. zul4 tiignmcant unangeslt;nanengesn ) pportunities (wnn a rocus on sowtions) Lack of citizens donating money, due to a difficult economy. Educate citizens through communication and transparency, which will promote trust in their government. City Strate rvumuer 1,2 1,2 ney ren unnance umicaw�s 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Amount of donations received 2,3 Output $7,000 $20,576 $13,000 $7,000 Money used for purpose intended 2 Effectiveness 100% 100% 100% 100 Interest Earned 2 Output $350 $287 $300 $290 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 80 Form 1 81 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Curfew Violations Fund Number 218 Department Description & Purpose Juvenile Positive Assistance - Accounts for monies received from penalties paid for curfew violations. Expenditures include Drug Abuse Resistance Education and Juvenile Aid Bureau. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 1,125 418 1,000 150 1,000 0.0% Interest Earnings 28 52 25 24 25 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 1,153 470 1,025 174 1,025 0.0% Expenditures by Cost Center Police - - 500 - 1,000 500 100.0% Total Cost Center Expenditures 500 1,000 500 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 500 (500) - 100.0% Professional Services (31xx) - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - Other Services & Charges (39xx) 500 1,000 500 100.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - =9 Total Service & Charges 500 1,000 500 100.0 Capital - - - - Total Expenditures by Type 1,000 1,000 0.0% Net Surplus / (deficit) 1,153 470 25 174 25 Beginning Cash Balance 9,262 10,415 10,885 10,885 10,910 Balance Sheet Adjustments - - Ending Cash Balance 10,415 10,885 10,910 11,059 10,935 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 81 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Curfew Violations Fund Number 218 zu-is Accompusnments/uutcomes t4 -iu req - Conducted curfew sweeps throughout the City City Strat 2014 Department Goals t0 Objectives /Linkage to City Strategies (4 -10 required) Number - Increase curfew sweeps 1 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) nay re...... a mumaiu�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 , outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 82 Form 1 83 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Law Enforcement Continuing Education I Fund Number 220 Department Description & Purpose Account for police fees and fines collected to finance police officers' continuing education, training, supplies and equipment. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 114,843 86,217 108,000 6,964 25,000 (83,000) -76.9% Charges for Services 102,557 102,239 234,000 86,132 100,000 (134,000) -57.3% Interest Earnings 2,990 5,194 3,000 2,253 3,000 0.0% Bond Proceeds - - - - - Donations 2,420 2,320 2,000 1,965 2,000 - 0.0% Other Income 75,091 83,888 - (1) 81,000 81,000 - Transfers In Total Revenue 297,901 279,858 347,000 97,312 211,000 (136,000) -39.2 Expenditures by Cost Center Training & Supplies 2,801 3,052 16,500 7,398 215,000 198,500 1203.0 Accident Reports 33,300 26,981 125,119 30,076 55,000 (70,119) -56.0% Firearm Training 5,097 1,703 126,000 105,047 - (126,000) - 100.0% False Alarm Fees 143,876 181,156 191,012 33,760 (191,012) - 100.0% Noise Violations 15,563 21,000 19,500 1,433 (19,500) - 100.0% Total Cost Center Expenditures 200,637 233,892 478,131 177,714 270,000 (208,131) -43.5 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 9,887 22,921 148,512 27,277 30,000 (118,512) -79.8 Professional Services (31xx) - - - - - - - Comm/Transportation(32xx) 3,494 14,729 13,000 1,576 50,000 37,000 284.6% Printing & Advertising (33xx) - - - - - - - Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - Debt Service - Principal 41,332 Debt Service - Interest & Fees - - - - - - - Other Services & Charges(39xx) 50,495 44,373 106,500 25,742 140,000 33,500 31.5% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - - - =9 tal Service To & Charges 95,321 59,102 119,500 27,318 190,000 70,500 59.0 Capital 95,429 151,869 210,119 123,119 50,000 (160,119) -76.2% Total Expenditures by Type 200,637 233,892 478,131 177,714 270,000 (208,131) -43.5% Net Surplus / (deficit) 97,264 45,966 (131,131) (80,402) (59,000) Beginning Cash Balance 943,976 1,041,240 1,087,206 1,087,206 956,075 Balance Sheet Adjustments - - Ending Cash Balance 1,041,240 1,087,206 956,075 1,006,804 897,075 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 83 City of South Bend, Indiana 2014 Budget Departmental Summary Name zuia Accompnsnments/uutcomes t4-1u requireai - Assist with additional training and equipment forsworn and civilian members of the South Bend Police Department - Purchase laptop for use in video training - Purchase in -car video cameras for marked police cars - Leadership and Command Officer Training Fund Number 220 City Strafe cu w veparunem 15 a a jucuvusiunrtagu io Ly auaiug1u5 tw Iu ruyuuuu/ .—M.- - Assist with additional training and equipment for sworn and civilian members of the South Bend Police Department 5 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) nuy run unnance umicaw�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services - - Ca ital 26,180 6,024 15,542 Total Expenditures 26,180 6,024 15,542 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: The 2011 and 2012 expenditures are for the purchase of Digital Ally in car video systems. The 2013 expenditure is for the cost of the VM /ware Center server. Form 1 84 Form 1 85 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Law Enforcement Continuing Education Fund Number 220 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 Motor Vehicles Cash 50,000 50,000 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 50,000 50,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 85 Form 1 86 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Loss Recovery Fund Fund Number 227 Department Description & Purpose Account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The Loss Recovery Fund was established in 2008 to account for the receipt of $4,462,214 from a lawsuit involving MTBE contamination. The fund made be used for any reasonable purpose beneficial to the City and has been used for environmental remediation, vacant and abandoned buildings and street improvements. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 12,545 21,894 25,000 9,357 17,000 (8,000) -32.0% Bond Proceeds - - - - - Donations - - - Other Income 211,701 3,804,857 6,309 (3,804,857) - 100.0% Transfers In - Total Revenue 224,246 21,894 3,829,857 15,666 17,000 (3,812,857) -99.6% Expenditures by Cost Center Environmental Projects 99,400 12,520 316,033 37,388 200,000 (116,033) -36.7% Water Works Supplies - - 208,000 - - (208,000) - 100.0% Animal Shelter Remediation 34,699 - Park Maintenance 126,769 2,152 - (2,152) - 100.0% Vacant/Abandoned Buildings - - 2,000,000 2,000,000 Deconconstruction Program 300,000 300,000 Smart Streets Program 1,950,000 1,950,000 Street Lighting Program 200,000 200,000 Total Cost Center Expenditures 99,400 173,988 526,185 37,388 4,650,000 4,123,815 783.7% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 208,000 200,000 (8,000) -3.8% Professional Services (31xx) 99,400 12,520 316,033 37,388 500,000 183,967 58.2% Commfrransportation(32xx) - - - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - Other Services & Charges (39xx) 2,000,000 2,000,000 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - Total Service &Charges 99,400 12,520 316,033 37,388 2,500,000 2,183,967 691.1% Capital 161,468 2,152 1,950,000 1,947,848 90513.4% Total Expenditures by Type 99,400 173,988 526,185 37,388 4,650,000 4,123,815 783.7% Net Surplus / (deficit) 124,846 (152,094) 3,303,672 (21,722) (4,633,000) Beginning Cash Balance 4,368,809 4,493,655 4,341,561 4,341,561 7,645,233 Balance Sheet Adjustments - - Ending Cash Balance 4,493,655 4,341,561 7,645,233 4,319,839 3,012,233 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2014 budget request is for vacant/abandoned buildings ($2,000,000), smart streets /two way streets program ($1,950,000), street lighting program ($200,000), and other expenditures. During 2013, the fund received $3.8 million in settlement for litigation surrounding the Oliver brownfield. This is a one -time payment. $6,309 was received on March 15, 2013 and $3,798,548 was received on July 3, 2013. Form 1 86 City of South Bend, Indiana 2014 Budget Departmental Summary Name Loss Recovery Fund Fund Number 227 zuia Accompusnmenssiuurcomes t4 -iu requireai Funds used to complete projects are completed in a timely manner.C79 Continue to earn interest on available cash balance. Adequate cash reserves maintained. Replacement of playground equipment at Bellville Park and improvements at Howard Park. The Bellville project will be completed in August, 2012 and the Howard Park project has not yet started. City Strate cu w —P —Mum —15 io —uy —d-Ij— tw- Iu ruyuuuut rvumuur Funds used to complete projects are restricted to environmental remediation and other like projects. 2 Fund performs within budgetary guidelines. 2 Collect and account for monies due to the City resulting from loss or damage to City property. 2 Provide funding for environmental remediation projects in consulting with vacant & abandoned housing and brownfields 1,2,3 Provide funding for complete streets /two way streets program. 3 AU w -9-11-11L a.nanyusn.nauunyusivpprncanuius twnn d luaus un suwuunst Revenue is scarce as there are rare instances when a substantial loss or damage to City Property occurs that are deposited into this fund. Other insurance losses are accounted for in Fund 226 - Liability Insurance. Fund reserves were increased siginificantly during 2013 with the settlement of litigation and are available for important projects such as vacant and abandoned buildings and complete /two way streets. nuy run unnanae uiuwa�u�s 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Cash Reserves 2 Output $2,500,000 $4,341,561 $7,645,233 $2,662,233 Interest Earned 2 Output $20,000 $21,894 $25,000 $17,000 Percentage Interest Earnings 2 Efficiency .8% .50% .32% .64% Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: None Form 1 87 Form 1 88 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Loss Recovery Fund Fund Number 227 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Great Streets program Cash 2,500,000 2,500,000 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 2,500,000 2,500,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 88 Farm 1 89 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Emergency 911 Telephone Fund Fund Number 244 Department Description & Purpose New fund established in 2014 to account for 911 funding received from Saint Joseph County for 911 emergency telephone operating costs.A separate refund is being required by the Indiana State Board of Accounts for these expenditures. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - Grants /Intergovernmental 215,000 215,000 Charges for Services - Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue 215,000 215,000 Expenditures by Cost Center Communications Department 215,000 215,000 Total Cost Center Expenditures 215,000 215,000 Expenditures by Account Type Salaries & Wages 154,266 154,266 Fringe Benefits 60,734 60,734 Other Personnel costs Total Personnel 215,000 215,000 Supplies Professional Services(31xx) Com mrFra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges capital - Total Expenditures by Type 215,000 215,000 Net Surplus I (deficit) Beginning Cash Balance Balance Sheet Adjustments Ending Cash Balance Staffing(FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 3.00 3.00 Bargaining - - Part-Time /Seasonal/Temporary Total FTE's 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: New fund required for 2014 per the Indiana State Board of Accounts. Three Communications Supervisor positions have been transferred from the Communications Department in the General Fund to this new fund. Farm 1 89 Form 1 90 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Public Safety LOIT fund Fund Number 249 Department Description & Purpose Statutory fund required by State Board of Accounts to account for collections of 0.25% public safety local option income tax implementation effective October 1, 2009. Fund is a pass through" account with proceeds transferred to the General Fund for police and fire operating costs. Funds transfers will occur as required to fund operations.Beginning in 2014, expenditures for police and fire personnel will be paid directly from this fund. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes - - - - - - - Locallncome Taxes 5,293,619 6,605,601 5,892,386 2,946,193 6,380,029 487,643 8.3% Other Taxes - - - - - - - Grants/Intergovernmental Charges for Services - - - - - - - Interest Earnings 2,308 8,296 8,000 4,732 11,000 3,000 37.5% Bond Proceeds - - - - - - - Donations Other Income - - - Transfers In 214,990 175,436 560,580 Total Revenue 5,510,917 6,789,333 5,900,386 3,511,505 6,391,029 490,643 8.3% Expenditures by Cost Center Police Department (56 %) 2,769,344 3,112,460 3,968,567 2,002,467 4,080,261 111,694 2.8% Fire Department (44 %) 2,207,625 2,364,074 3,133,190 1,566,595 3,134,397 1,207 0.0% Total Cost Center Expenditures 4,976,969 5,476,534 7,101,757 3,569,062 7,214,658 112,901 1.6% Expenditures by Account Type Salaries & Wages - - - - 5,282,809 5,282,809 100.0% Fringe Benefits 1,794,419 1,794,419 100.0% Other Personnel costs 137,430 137,430 100.0% Total Personnel 7,214,658 7,214,658 100.0% Supplies - - - - Professional Services (31xx) Com mf Tra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - - Transfers Out 4,976,969 5,476,534 7,101,757 3,569,062 (7,101,757) - 100.0% Other Financin Uses 50xx Total Service &Charges 4,976,969 5,476,534 7,101,757 3,569,062 (7,101,757) 100.0% Capital - Total Expenditures by Type 4,976,969 5,476,534 7,101,757 3,569,062 7,214,658 112,901 1.6% Net Surplus / (deficit) 533,948 1,312,799 (1,201,371) (57,557) (823,629) Beginning Cash Balance 1,143,195 1,677,143 2,989,942 2,989,942 1,788,571 Balance Sheet Adjustments - - Ending Cash Balance 1,677,143 2,989,942 1,788,571 2,932,385 964,942 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining 85.00 85.00 Part-Time /Seasonal/Temporary - Total FTE's 85.00 85.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: 2012 budgeted revenue includes a $549,081 catch -up payment received on April 16, 2012 due to a 2011 state accounting error. The cash balance in the fund may only be used for public safety expenditures.Beginning in 2014, police and fire personnel costs will be paid directly from this fund and, therefore, interfund transfers and a quaterly reconciliation will no longer be needed. For the 2014 budget, a total of 47 police officers and 38 fire fighters are budgeted in this fund. During 2013 and 2014, the City plans to use cash reserves to maintain staffing levels but keep cash reserves at least equal to one monthly payment $495,943 per month estimated for 2014 Form 1 90 City of South Bend, Indiana 2014 Budget Departmental Summary Name Public Safety LOIT fund Fund Number 249 zuis Accompusnmentsiuutcomes (4 -iu requirea) Quarterly reconciliations of Public Safety LOT expenditures. Receipt of additional state funding on April 16, 2012 in the amount of $549,081.29. City Strate cu w —P-111-IL —15 io —uy auaieg— tw- Iu reywreut .—n— Accurately account for funds received and utilize for only public safety expenditures 2 Beginning in 2014, per State Board of Accounts directive, police and fire personnel costs will be paid for directly from 2 this fund. zul4 tiignmcant unangesit:nanengesnupportunities (wnn a Tocus on sowtions) Difficult to estimate revenue for the upcoming budget year. Final revenue estimates from the DLGF are received in August or September. Spending down some cash reserves in this fund during 2013 and 2014 but plan to maintain target reserves of 20% of annual expenditures. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Ending Cash Reserves 2 Output $1,000,000 $2,989,942 $1,788,571 $964,942 Cash Reserves % of Expenditures 2 Output 20% 55% 25% 13 Monthly Distributions from County 2 Output 12 12 12 12 Quarterly Recon. Prepared by 15th 2 Output 0 4 4 0 (will not be needed beginning in 2014) Monthly PS LOT Payment 2 Output $441,135 $504,695 $491,032 $531,669 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: None. Information technology is not paid for from this fund. Form 1 91 Form 1 92 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Local Road and Street fund Fund Number 251 Department Description & Purpose Fund used to account for state gasoline tax distributions made from the local road and street account. LRS is a DLGF controlled fund and is used by the City for new street and bike / walkway construction projects and leverages its funds by providing matching contributions for state and federal grants. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes Other Taxes - - - - - - Grants /Intergovernmental 1,030,958 1,022,508 1,052,643 541,644 1,080,000 27,357 2.6% Charges for Services - - - - - Interest Earnings 6,031 7,306 8,500 3,922 8,000 (500) -5.9% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 1,036,989 1,029,814 1,061,143 545,566 1,088,000 26,857 2.5% Expenditures by Cost Center Paving Materials 450,000 - 400,000 2,570 400,000 - 0.0% Roads and Intersections 1,191,180 312,069 529,428 372,154 325,000 (204,428) -38.6% Bicycle Trails 192,543 10,523 4,275 37,728 175,000 170,725 3993.6% Traffic Signalization & Lighting 7,960 103,130 302,221 44,721 175,000 (127,221) -42.1% Liability Insurance 146,292 115,800 - - Professional Services /Studies 7,500 - 7,500 7,500 7,500 Other 10,266 - - - Total Cost Center Expenditures 2,005,741 541,522 1,235,924 464,672 1,082,500 (153,424) -12.4% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 459,406 400,000 2,570 350,000 (50,000) -12.5% Professional Services (31xx) 7,500 77,500 7,500 7,500 (70,000) -90.3% Commfrransportation(32xx) - - - - Printing & Advertising (33xx) - Insurance (34xx) 146,292 115,800 Utilities (35xx) - - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 153,792 115,800 77,500 7,500 7,500 (70,000) 90.3% Capital 1,392,543 425,722 758,424 332,665 725,000 33,424 -4.4% Total Expenditures by Type 2,005,741 541,522 1,235,924 342,735 1,082,500 (153,424) -12.4% Net Surplus / (deficit) (968,752) 488,292 (174,781) 202,831 5,500 Beginning Cash Balance 2,194,756 1,226,004 1,714,296 1,714,296 1,539,515 Balance Sheet Adjustments - - Ending Cash Balance 1,226,004 1,714,296 1,539,515 1,917,127 1,545,015 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Local Road and Street Fund receivese gasoline tax revenue collected by the State of Indiana and distributed monthly to municipalities. This revenue source has remained stagnant the past several years. This fund is often used to provide local matching funds for federal road projects in the City of South Bend. A total of $400,000 in street paving is included in the Local Road and Street budget for 2013 to supplement paving paid from the Motor Vehicle Highway fund. Form 1 92 City of South Bend, Indiana 2014 Budget Departmental Summary Name Local Road and Street fund Fund Number 251 zuia Accompnsnmentsiuutcomes (4 -iu requirea) Completed signs inventory with MACOG Completed ADA inventory of sidewalk ramps with MACOG Coordinated utility replacement of US 31 two phases Coordinated utility relocation for SR 23 Filed the Annual Operational Report for Local Roads and Streets with the State Board of Accounts by the June 1st due date. cu w —P —Mum —15 fo —uy auafugius tff- Iu ruyuuuui Work with the County engineer on a joint project to rehabilitate the Olive /Sample overpass Coordinate utility relocated with INDOT for the final phase of US 31 Coordinate the construction of SR 23 Complete Boland bicycle trail zul4 ziIgniticant unangeslt;naiiengesn ) pportunities (wnn a rocus on soiut Learn new MAP21 (federal legislation) policies for street funding Stagnant gasoline taxes received as the primary revenue source for this fund. City Strati rvumuur 1,2 1 2,3 1,2,3 nuy run unnance umicaw�s 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target No. of public outreach projects Output 2 n/a n/a 2 No. of projects completed Win Efficiency 2 n/a n/a 2 budget compared to total projects No. of projects completed on sched. Effectiveness 2 n/a n/a 2 compared to total projects Types: output, efficiency, effectiveness, quality, outcome, technology 1.f--fl— T— hnninmi 1—fc ..A FTF'e nlen in fhe fin —ial ---1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 93 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Local Road and Street fund Fund Number 251 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - Proiect Capital 18 Road Projects Cash 325,000 1,048,500 1,048,500 1,048,500 1,048,500 4,519,000 19 Sign Replacement Cash - - - - - - 20 Signal Replacements Cash 150,000 150,000 21 Boland bicycle trail Cash 250,000 250,000 22 - - 23 24 25 26 27 28 29 30 31 32 33 34 Total 725,000 1,048,500 1,048,500 1,048,500 1,048,500 4,919,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Other significant projects to be identified by the Mayor, Director of Public Works and City Engineer. 19 Replace substandard regulatory and warning signes as determined by MACOG sign inventory 20 Replace old and obsolete signals and controller boxes at various locations in the City. 21 Implementing city's goal of additional bicycle facilities 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 94 Form 1 95 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Excess Welfare Fund Number 252 Department Description & Purpose Fund is a statutory fund used to account for the one -time distribution from the State of Indiana for excess taxes collected in prior fiscal periods for child welfare. Fund is restricted for public safety expenditures. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - Interest Earnings 6,545 5,407 2 Bond Proceeds - - - Donations Other Income Transfers In - Total Revenue 6,545 5,407 2 Expenditures by Cost Center Police Department Radio Equipment - 1,630,070 - 1,146 1,146 Fire Department Radio Equipment 646,623 - - Total Cost Center Expenditures 2,276,693 1,146 1,146 Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 1,146 1,146 Professional Services (31xx) - - Com mf Tra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges Ca ital 2,276,693 - Total Expenditures by Type 2,276,693 1,146 1,146 Net Surplus I (deficit) 6,545 (2,271,286) - 2 (1,146) Beginning Cash Balance 2,265,887 2,272,432 1,146 1,146 1,146 Balance Sheet Adjustments - - Ending Cash Balance 2,272,432 1,146 1,146 1,148 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget was requested for 2013. It was anticipated that the remaining cash reserves in this fund would be spent in 2012 for Police and Fire Department hand held and portable radio equipment. A purchase order is outstanding with Motorola in the amount of $646,623.03 for Fire Department radios. The Police Department radios have been purchased.This fund was established in 2009 with the receipt of $2,922,079.10 in Family & Children Funds revenue from the State. The funds may only to be used for public safety purposes. The final fund balance will be spent during 2014. Form 1 95 Form 1 96 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Human Rights - Federal Fund Number 258 Department Description & Purpose To account for expenditures to prevent discrimination and to promote human rights. Financing is provided by federal grants from the Equal Employment Opportunity Commission and the United States Department of Housing and Urban Development. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 137,710 163,260 199,000 30,450 187,000 (12,000) -6.0% Charges for Services - - - - Interest Earnings 1,404 2,279 2,100 1,008 2,000 (100) -4.8% Bond Proceeds - - - - - - Donations - - - - Other Income 15,139 19,409 36,150 13,550 21,700 (14,450) -40.0% Transfers In Total Revenue 154,253 184,948 237,250 45,008 210,700 (26,550) -11.2% Expenditures by Cost Center EEOC Grant 85,604 90,638 99,692 39,562 93,661 (6,031) -6.0% HUD Grant 71,329 67,391 88,990 36,968 90,340 1,350 1.5% HUD Education & Outreach Grant - 10,519 40,248 10,090 40,000 (248) -0.6% Total Cost Center Expenditures 156,933 168,548 228,930 86,620 224,001 (4,929) -2.2% Expenditures by Account Type Salaries & Wages 74,182 75,810 80,041 40,575 84,868 4,827 6.0% Fringe Benefits 21,635 23,407 25,473 12,861 28,033 2,560 10.0% Other Personnel costs Total Personnel 95,817 99,217 105,514 53,436 112,901 7,387 7.0% Supplies 2,386 2,288 4,668 1,111 4,550 (118) -2.5% Professional Services (31xx) 21,000 26,146 42,039 14,195 40,500 (1,539) -3.7% Commfrransportation(32xx) 12,527 8,392 19,750 4,918 19,750 0.0% Printing & Advertising (33xx) 10,788 9,605 28,000 10,743 28,000 0.0% Insurance (34xx) 12 - - - - - Utilities (35xx) - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 11,013 21,171 27,459 2,217 16,800 (10,659) -38.8% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - OtherFinancin Uses 50xx 2,640 - Total Service & Charges 57,980 65,314 117,248 32,073 105,050 (12,198) -10.4% Ca ital 750 1,729 1,500 - 1,500 0.0% Total Expenditures by Type 156,933 168,548 228,930 86,620 224,001 (4,929) -2.2% Net Surplus / (deficit) (2,680) 16,400 8,320 (41,612) (13,301) Beginning Cash Balance 472,443 469,763 486,163 486,163 494,483 Balance Sheet Adjustments - - Ending Cash Balance 469,763 486,163 494,483 444,551 481,182 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 2.00 2.00 2.00 2.00 2.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary 0.12 0.12 0.12 Total FTE's 2.00 2.00 2.12 2.12 2.12 Explain Significant Revenue, Expenditure and Staffing Changes Below: Received an $80,000 Education and Outreach grant from the U S Department Of Housing and Urban Development during 2012. Temporay clerical help in the amount of $5,000 is included in the grant as well as $5,000 for administration /grant management. Form 1 96 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Human Rights - Federal Fund Number 258 zuia Accompnsnmentsruutcomes t4-iu requirea) Successfully completeted our contractual relationships with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development, Successful in obtaining a grant from HUD for education and out reach in housing and LGBT Successfully hosted the Indiana Consortium of State and Local Human Righrs Agencies Training Conference. The training was in Employment Housing Labor Deptment and LGBT issues. The Common Council passed the LGBT ordinance protecting the gay, lesbian, bisexual and transgendered persons. The Director received the Drum Major Community Service Award for outstanding community service. Passed the Hud audit by quickly responding to inquiries and keeping good records. Director Douglas was reappointed to th EEOC FEPA Committee. City Strategy cu w —P —Mum —15 o —Jucuvusiunrtagu io —uy —d-Ij— tff- Iu ruyui —) lull. — The Commission staff will strive to handle any one that walks in with a potential charge through screening. If it is necessary to 1,2 take a charge; it could be done at that time rather than have the individual return. Thus better serving our clients. Staff will intake all charges in one hour or less. This enables staff to spend more time performing other duties. 1,2 Each investigator will be asked to produce finished cases based on their job title (investigator r 1 -6 ). The more that is given the 1,2 more is expected. Our customer can receive a faster resolution to their problem so they can continue their lives. The Commission will continue to encourage staff to seek alternative methods of completing every day in tasks in more efficient 1,2 manner thus improving the productivity in the office. New and innovative ideas are always welcome. The Commission will continue to persue county wide status by partnering with the City of Mishawaka and the Coy county. This 2 could lead to additional revenue streams. zuia ziignmcant unangesicnauengesiupportumties (witn a focus on somtions) The Commission's office will be relocating. Staff will need to make a determined effort to get the word out to our customers so they will know how to reach us. We will also have down time that we must work around. Effective use of all media is amust Educating the community concerning the new sexual orientation ordinance as well as our other basis covered under our ordinance. Partnering with the City of Mishawaka and the county of Saint Joseph in an effort to give all county residents the protection of our human rights ordinance. To increase the Commissions revenue stream at the same time. Maintaining our contract numbers with the Equal Employment Opportunity Commission and the U S Department of Housing and Urban Development when our number of actual charges filed is decreasing. Determining whether the number of charges are decreasing due the Commissions success in helping to iridicate discriminatory practices and behavior. Key Performance Indicators 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services - - - Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Number of cases investigated. 1,2 output 100 106 104 104 Number of housing trainings 1,2 output 6 8 8 8 Number of trainings performed 1,2 output 6 6 8 8 Number of inquiries handled 1,2 effectiveness 100 107 100 100 Number of probable causes 1,2 quality, outcome 10 8 10 10 Number of no causes 1,2 quality, outcome 86 77 80 80 Number of City & Co inquiries handled 1,2 effectiveness 1200 1007 1000 1000 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services - - - - Ca ital 558 1,729 1,500 1,500 Total Expenditures 558 1,729 1,500 1,500 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 97 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Human Rights - Federal Fund Number 258 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 HUD Grant Computer Equipment Cash 1,500 1,500 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 1,500 1,500 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Equipment paid by HUD Education and Outreach grant - projector, drop down screen and flat screen television. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Farm 1 98 Form 1 99 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name East Race Waterway fund Fund Number 271 Department Description & Purpose Fund accounts for revenues and expenditures for the East Race Waterway. Revenues are derived from race entry fees. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 78 99 100 31 100 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 78 99 100 31 100 0.0 Expenditures by Cost Center East Race Waterway Fund 9,915 8,009 346 31 10,000 9,654 2790.2% Total Cost Center Expenditures 9,915 8,009 346 31 10,000 9,654 2790.2 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 9,843 8,009 346 10,000 9,654 2790.2% Professional Services (31xx) - - - - - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out - Other Uses 50xx 72 =9 To & Charges tal Service 72 Capital - - - - - - Total Expenditures by Type 9,915 8,009 346 10,000 9,654 2790.2 Net Surplus / (deficit) (9,837) (7,910) (246) 31 (9,900) Beginning Cash Balance 32,070 22,233 14,323 14,323 14,077 Balance Sheet Adjustments - - Ending Cash Balance 22,233 14,323 14,077 14,354 4,177 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer receiving funding from racing events. Fund to be closed. Form 1 99 Form 1 100 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Department Description & Purpose Fund is a non - reverting fund to receive monies from the solicitation of funds for commercial promotion sponsorships and to accept donations to the Morris PAC and Palais Royale. Deposits in fund used for the purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 60 122 100 60 100 0.0% Bond Proceeds - - - - - - Donations 4,058 4,917 8,000 3,818 8,000 0.0% Other Income - - - - - - Transfers In Total Revenue 4,118 5,039 8,100 3,878 8,100 0.0% Expenditures by Cost Center Morris PAC and Palais Royale - - 10,149 4,049 8,100 (2,049) -20.2% Marketing Fund - - - Total Cost Center Expenditures 10,149 4,049 8,100 (2,049) -20.2% Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) 8,149 2,049 8,100 (49) -0.6% Insurance (34xx) - - - - Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - Other Services & Charges (39xx) 2,000 2,000 (2,000) - 100.0% Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - - =9 Total Service & Charges 10,149 4,049 8,100 (2,049) 20.2 Total Expenditures by Type 10,149 4,049 8,100 (2,049) -20.2% Net Surplus / (deficit) 4,118 5,039 (2,049) (171) Beginning Cash Balance 19,606 23,724 28,763 28,763 26,714 Balance Sheet Adjustments - - Ending Cash Balance 23,724 28,763 26,714 28,592 1 26,714 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no staffing for this Marketing Fund. Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within Morris PAC and Palais Royale. Form 1 100 City of South Bend, Indiana 2014 Budget Departmental Summary Name Morris PAC/ Palais Royale Marketing Fund Number 273 zuia Accompusnmentsiuutcomes t4 -iu requireal This fund is used to support our need for Ticket Envelopes and Ticket Stock, and reduces expenses and support our local sponsors. cu w —P-111-IL —15 —Ly auaie91— tw- Iu reywreul To continue raising funds to help assist with promoting both buildings, the Morris PAC and Palais Royale ZU14 ziigmTtcant unangesn;nanengesn ) pportunities twitn a tocus on The Chalange is to continue with sponsorships. City Strate rvumuer 2 ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: No allocation for this fund Form 1 101 Form 1 102 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Block Grants Fund Number 280 Department Description & Purpose Account for federal grants providing financing for police activities as stipulated in the grant. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - Grants /Intergovernmental 185,000 (185,000) - 100.0% Charges for Services - - - - - Interest Earnings 3,433 459 300 8 (300) - 100.0% Bond Proceeds - - - - - Donations - Other Income 222 Transfers In Total Revenue 3,433 681 185,300 8 (185,300) - 100.0% Expenditures by Cost Center Police 309,974 124,539 185,000 - (185,000) - 100.0% Block Grant I - - - Block Grant II 2,318 Total Cost Center Expenditures 312,292 124,539 185,000 (185,000) - 100.0% Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 45,000 (45,000) - 100.0% Professional Services (31xx) - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - Other Services & Charges (39xx) 31,943 40,000 (40,000) - 100.0% Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - - =9 Total Service & Charges 31,943 40,000 (40,000) 100.0 Capital 280,349 124,539 100,000 (100,000) - 100.0% Total Expenditures by Type 312,292 124,539 185,000 (185,000) - 100.0% Net Surplus / (deficit) (308,859) (123,858) 300 8 - Beginning Cash Balance 436,520 127,661 3,803 3,803 4,103 Balance Sheet Adjustments - - Ending Cash Balance 127,661 3,803 4,103 3,811 4,103 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 102 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Block Grants Fund Number 280 2013 Accomplishments /Outcomes (4 -10 required) City Stra 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) nay re...... a mumaiu�s Mayoral , outcome, 2016 2012 2013 Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services - - Ca ital 258,228 124,538 Total Expenditures 258,228 124,538 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Ditgital Ally in car video systems of $16,625 in 2012 and $149,860 in 2011. Dell Laptops of $107,913 in 2012 and $108,368 in 2011. Form 1 103 Form 1 104 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Economic Development Commission - Revenue Bonds Fund Number 281 Department Description & Purpose Expenses of the EDC's revenue bonds 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 76 133 100 58 (100) - 100.0% Bond Proceeds - - - - - Donations - Other Income 850 Transfers In Total Revenue 926 133 100 58 (100) - 100.0% Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 27,102 (27,102) - 100.0% Other Uses SOxx - - - - - - - =9 Total Service & Charges 27,102 (27,102) 100.0 Total Expenditures by Type 27,102 (27,102) - 100.0% Net Surplus / (deficit) 926 133 (27,002) 58 - Beginning Cash Balance 25,976 26,902 27,035 27,035 33 Balance Sheet Adjustments - - Ending Cash Balance 26,902 27,035 33 27,093 33 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund not used often. To be used only for the expenses of EDC revenue bonds. Exploring possiblity of closing this fund yet in 2013. Form 1 104 Form 1 105 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Emergency Medical Services Capital lm Fund Number 288 Department Description & Purpose Revenue from Emergency Medical Service ambulance service to the City of South Bend, copies of public records, false alarm ordinance violations, EMS provided at special events, interest on investments, grants and other income. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - Interest Earnings 15,121 30,051 20,000 11,751 10,000 (10,000) -50.0% Bond Proceeds - - - - - Donations - - - Other Income 2,553,379 2,258,510 2,967,084 1,444,098 2,651,000 (316,084) -10.7% Transfers In Total Revenue 2,568,500 2,288,561 2,987,084 1,455,849 2,661,000 (326,084) - 10.9% Expenditures by Cost Center Fire Department 2,065,780 2,278,472 11,078,163 2,478,613 2,674,106 (8,404,057) -75.9% Total Cost Center Expenditures 2,065,780 2,278,472 11,078,163 2,478,613 2,674,106 (8,404,057) -75.9% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 206,108 52,752 193,539 124,216 150,000 (43,539) -22.5% Professional Services (31xx) 168,568 48,596 1,004,344 881,981 150,000 (854,344) -85.1% Commfrransportation(32xx) - - - - - Printing & Advertising (33xx) - Insurance (34xx) 1,920 Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 37,114 16,775 109,424 87,271 236,000 126,576 115.7% Debt Service - Principal 138,207 57,200 1,055,020 19,252 232,000 (823,020) -78.0% Debt Service - Interest & Fees - - 135,576 1,081 119,106 (16,470) - 12.1% Other Services & Charges (39xx) 9,727 14,088 12,000 5,708 12,000 0.0% Grants & Subsidies - - - - - - Payment In Lieu of Taxes - - - - - - Transfers Out 500,000 1,000,000 1,000,000 500,000 1,000,000 0.0% Other Financin Uses 50xx Total Service &Charges 855,536 1,136,659 3,316,364 1,495,293 1,749,106 (1,567,258) 47.3% Ca ital 1,004,136 1,089,061 7,568,260 859,104 775,000 (6,793,260 ) -89.8% Total Expenditures by Type 2,065,780 2,278,472 11,078,163 2,478,613 2,674,106 (8,404,057) -75.9% Net Surplus / (deficit) 502,720 10,089 (8,091,079) (1,022,764) (13,106) Beginning Cash Balance 5,038,447 5,528,725 5,522,335 5,522,335 (2,568,744) Balance Sheet Adjustments (12,442) (16,479) - 3,191 Ending Cash Balance 5,528,725 5,522,335 (2,568,744) 4,502,762 1 (2,581,850) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Reduction of revenue as 2013 grant expended and video confenrencing grant not yet awarded or expected for 2014. A revenue bond in the amount of $6,005,000 is expected to be sold in September, 2013. Form 1 105 City of South Bend, Indiana 2014 Budget Departmental Summary Name zuia Accompnsnmentsiuutcomes (4 -iu requirea) - Implemented new EMS run report - Maintained and serviced all Zoll cardiac monitors - Deployed Stryker power cot decreasing crews need to physically lift patients Fund Number 288 City Strate cu w —P —Mum 15 a a jucuvusiunrtagu io Ly —d-Ij— tw Iu ruyui —) .—n- - Implement a 5th city medic unit decreasing call volume of four current units 6 -To become an American Heart Association training center allowing us to efficiently deliver CPR training for community benefit 2 -To train 30 EMT -Basic to new Advanced Emergency Medical Technician standard 2 - Research and apply for Grants for EMS training supplies i.e. a Sim Man diagnostic testing manikin 2 ZU14 ziignmcant unangeslcnanengesn ) pportunnies (wnn a Tocus on - Collect data to complete accreditation process - Increase number of Lead Paramedic staffing - Continue service for outside agencies nuy run unnance umicaw�s 2011 Actual 2012 Actual 2013 Amended 6/30/13 Budget Actual 2014 Proposed Budget Variance 2013 -2014 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Call throughput for billing staff Effectiveness 30 /staff /day 30 /staff /day Time spent in data entry EMS crews Efficiency <30min /call <30min/call Billing errors Effectiveness <5% error rate <5% error rate Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended 6/30/13 Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - Maintenance Services 12,000 12,000 6,500 6,500 Professional Services - - - - - Other Services - - - 60,000 60,000 Ca ital 15,000 15,000 15,000 15,000 Total Expenditures 27,000 27,000 21,500 81,500 60,000 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: No FTE's associated with this fund. EMS Capital Fund 288 is used to purchase equipment and covers some software maintanence agreements. Conducting research for new records and reporting software vendors and $60000 budgeted towards possible future maintenance agreements Form 1 106 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Emergency Medical Services Capital Imp. Fund Number 288 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Medic 3 Refurb Cash 150,000 150,000 250,000 150,000 700,000 2 Aerial Apparatus Lease - 950,000 - 950,000 1,900,000 3 Pumper Truck Lease - 900,000 450,000 450,000 500,000 2,300,000 4 Refurbished Pump Cash 250,000 - - 250,000 5 Crewdab Dually Haz Mat Tow vehicle Cash 60,000 - - 60,000 6 Program Vehicles Cash 20,000 17,500 18,500 19,000 19,000 94,000 7 Mobile Data Terminal Replacement Cash 30,000 - 30,000 8 Dual Band radio Replacement Cash 55,000 25,000 25,000 25,000 25,000 155,000 9 InvestigatorTrucks(2) cash - - - 52,000 - 52,000 10 Battalion Chief Vehicles Cash - 64,000 64,000 11 Squad support vehicle Cash 60,000 - 60,000 12 - - 13 14 15 16 17 Project Capital 18 19 - - 20 Station 8 Construction Bond 2,500,000 2,500,000 21 Station 3 Construction Bond 2,500,000 2,500,000 22 Station 9 Construction Bond - 2,500,000 - 2,500,000 23 Station 12 Construction Bond - - 3,000,000 3,000,000 24 Fire Station Capital Maintenance Cash 400,000 250,000 250,000 250,000 250,000 1,400,000 25 - - - - - - 26 27 28 29 30 31 32 33 34 Total 775,000 7,392,500 3,393,500 5,060,000 944,000 17,565,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Ongoing Ambulance Replacement program 2 Ongoing Fire Apparatus replacement program approx 30 year age of oldest aerial 3 Ongoing Fire Engine Replacement program approx 20 year cycle 4 Refurbishment of serviceable apparatus 5 Replace Outdated tow vehicle 6 Ongoing Program Vehicle Replacement program 7 Complete phase out of obsolete MDT's 8 Replace and augment Dual Band Radio's purchased as first phase of switch to 800mhz capabiliy 9 10 11 12 13 14 15 16 17 18 Completion of fire training facility to provide state of the art training for first responders across all hazards 19 20 Station Placement Strategic plan with alternate funding source to be determined 21 Station Placement Strategic plan with alternate funding source to be determined 22 Station Placement Strategic plan with alternate funding source to be determined 23 Station Placement Strategic plan with alternate funding source to be determined 24 25 26 27 28 29 30 31 32 33 34 Form 1 107 Form 1 108 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name JHazmat Fund Number 289 Department Description & Purpose Fees collected for hazardous materials team responses 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - ChargesforServices - - 3,000 16,722 10,000 7,000 233.3% Interest Earnings 8 13 - 19 - - - Bond Proceeds - - - Donations - Other Income 572 Transfers In Total Revenue 580 13 3,000 16,741 10,000 7,000 233.3 Expenditures by Cost Center Fire Department 448 - 3,500 - 10,000 6,500 185.7% Total Cost Center Expenditures 448 3,500 10,000 6,500 185.7 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 10,000 10,000 Professional Services (31xx) - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 tal Service To & Charges - Capital 448 3,500 3,238 - (3,500) -100.0 Total Expenditures by Type 448 3,500 3,238 10,000 6,500 185.7 Net Surplus / (deficit) 132 13 (500) 13,503 Beginning Cash Balance 2,536 2,668 2,681 2,681 2,181 Balance Sheet Adjustments - - Ending Cash Balance 2,668 2,681 2,181 16,184 2,181 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 108 Form 1 109 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Indiana River Rescue School Fund Number 291 Department Description & Purpose South Bend Fire Department River Rescue school registration fees 2013 2014 2011 2012 Amended 6130113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 195 408 200 245 200 0.0% Bond Proceeds - - - - - - Donations - - - - - Other Income 26,350 65,000 31,300 42,140 45,000 13,700 43.8% Transfers In Total Revenue 26,545 65,408 31,500 42,385 45,200 13,700 43.5% Expenditures by Cost Center River Rescue School 20,896 17,736 92,126 67,072 52,300 (39,826) -43.2% Total Cost Center Expenditures 20,896 17,736 92,126 67,072 52,300 (39,826) -43.2% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits - - - - - OtherPersonnelcosts 4,805 2,000 2,500 500 25.0% Total Personnel 4,805 2,000 2,500 500 25.0% Supplies 9,726 8,097 35,666 31,447 8,800 (26,866) -75.3% Professional Services (31xx) 50 1,250 5,500 - - (5,500) - 100.0% Commfrransportation(32xx) 746 5,009 6,000 6,000 - 0.0% Printing & Advertising (33xx) - - - 5,000 5,000 - Insurance (34xx) - - Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 1,597 720 3,200 73 19,000 15,800 493.8% Debt Service - Principal - - - - - - - Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 3,948 611 10,000 8,092 11,000 1,000 10.0% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out - Other Financin Uses 50xx 24 Total Service &Charges 6,365 7,590 24,700 8,165 41,000 16,300 66.0% Ca ital 2,049 29,760 27,460 29,760 - 100.0% Total Expenditures by Type 20,896 17,736 92,126 67,072 52,300 (39,826) -43.2% Net Surplus / (deficit) 5,649 47,672 (60,626) (24,687) (7,100) Beginning Cash Balance 66,101 71,752 119,423 119,423 58,797 Balance Sheet Adjustments 2 (1) - 1 Ending Cash Balance 71,752 119,423 58,797 94,737 1 51,697 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: A 2013 mid -year additional appropriation amount was approved by the Common Council on August 26, 2013 and is reflected in the 2013 amended budget column. Form 1 109 City of South Bend, Indiana 2014 Budget Departmental Summary Name Indiana River Rescue School Fund Number 291 zuia Accompusnmentsiuutcomes (4 -iu requirea) -Two five day schools with student attendance in excess of 80. Over 50% from outside of IN - Mustang International held their national sales conference in South Bend to correspond with our May school. First time ever held outside of Canada. Allowed over 20 of their sales and product engineers to participate in water rescue techniques - Developed a relationship with Mustang, Zodiac boats, and Evinrude. They will provide support for the school through their products at no charge - Teaching a group in Jefferson, IN. First time to teach outside of South Bend. - Received 22' canopy from Hallmark trailers at no charge - Several new boats purchased and donated. New outboard motors purchase at a deep discount - $5,000 grant from the Chamber of Commerce for advertising cu w Pd ruuem 15 o —jecuvesi unrtage io Ly auaieg I— tff- i u reyun - Continue to provide quality swiftwater training to the midwest - Continue to upgrade old equipment - Expand our student base - Utilize the East Race waterway as a superior training area for Swiftwater rescue zui4 ziigmTtcant t ;nangesn;nauengesn)pportunities (wrm a Tocus on sowtions) -The demand to attend the school remains strong. 2014 spring class is almost full. May add an additional class to the schedule. City Strata,, rvumuer 6 5 1 6 ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services - - - - Professional Services 500 500 500 500 Other Services - - - - Ca ital Total Expenditures 500 500 500 500 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: costs associated with website devlopment and maintenance Form 1 110 Form 1 111 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Indiana River Rescue School Fund Number 291 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Miscellaneous Equipment Cash 2,300 2,300 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 2,300 2,300 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 111 Form 1 ISH City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Grants Fund Number 292 Department Description & Purpose COPS Block Grant 11- Account for federal grants providing financing for police activities as stipulated in the grant. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - Grants /Intergovernmental 49,038 111,796 110,000 (110,000) - 100.0% Charges for Services - - - Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue 49,038 111,796 110,000 (110,000) - 100.0% Expenditures by Cost Center DOJ Grant 49,038 14,796 110,000 90,000 (20,000) -18.2% Total Cost Center Expenditures 49,038 14,796 110,000 90,000 (20,000) -18.2% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 36,911 Professional Services (31xx) - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - Other Services & Charges (39xx) 49,038 10,000 (10,000) - 100.0% Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - =9 Total Service & Charges 49,038 10,000 (10,000) 100.0 Capital - 14,796 100,000 - 90,000 (10,000) -10.0% Total Expenditures by Type 49,038 14,796 110,000 36,911 90,000 (20,000) -18.2% Net Surplus / (deficit) - 97,000 - (36,911) (90,000) Beginning Cash Balance 1,125 1,125 98,125 98,125 98,125 Balance Sheet Adjustments - - Ending Cash Balance 1,125 98,125 98,125 61,214 1 8,125 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 ISH Form 1 113 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Grants Fund Number 292 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Police Equipment Cash 90,000 90,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 90,000 90,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 113 Form 1 ISEH City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Regional Police Academy Fund Number 294 Department Description & Purpose Account for revenues (tuition) and expenditures (seminars, travel, lectures, and career days) related to the advancement of present and future police officers. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 21,800 12,170 26,250 19,545 20,000 (6,250) -23.8 Interest Earnings 231 399 - 173 - Bond Proceeds - - Donations - - - - - - Other Income 2,017 1,253 2,250 2,000 (250) -11.1 Transfers In Total Revenue 24,048 13,822 28,500 19,718 22,000 (6,500) -22.8 Expenditures by Cost Center Education & Training 22,317 8,975 21,750 16,104 17,750 (4,000) -18.4% Records Copies & Services 4,787 7,394 6,750 1,018 6,000 (750) -11.1 Total Cost Center Expenditures 27,104 16,369 28,500 17,122 23,750 (4,750) -16.7 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 768 156 1,500 1,750 250 16.7% Professional Services (31xx) - - - - - - Comm/Transportation(32xx) 1,000 1,000 0.0 Printing & Advertising (33xx) - - - Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - Other Services & Charges(39xx) 26,336 16,213 26,000 17,122 21,000 (5,000) -19.2% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 26,336 16,213 27,000 17,122 22,000 (5,000) -18.5 Total Expenditures by Type 27,104 16,369 28,500 17,122 23,750 (4,750) -16.7 Net Surplus / (deficit) (3,056) (2,547) - 2,596 (1,750) Beginning Cash Balance 79,317 76,261 73,714 73,714 73,714 Balance Sheet Adjustments - - Ending Cash Balance 76,261 73,714 73,714 76,310 1 71,964 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 ISEH City of South Bend, Indiana 2014 Budget Departmental Summary Name Regional Police Academy Fund Number 294 zu-is Accompusnmentsiuutcomes (4 -iu requires) - Regional Police Academy Training Expenses -Offer low cost "mandatory" training for Regional /SBPD Officers AU Iv uepannlem —1b a vutecuveslunnaye w a.ny ouaiegies tw 1u n - Continue to offer Regional Training for LE Agencies within North Central IN 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City Strate IV UIIIUCI ney rellUlllldlll:e 111 —d—b 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Regional Training Hours Output 23,477 24,000 24,000 , outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 115 Form 1 116 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name COPS More Grant Fund Number 295 Department Description & Purpose Account for a COPS More grant providing financing for police activities as stipulated in the grant. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - Grants /Intergovernmental 12,000 15,000 Charges for Services - - - - - InterestEarnings 323 492 350 230 350 0.0% Bond Proceeds - - - - - - Donations 2,500 2,640 3,250 - 3,250 0.0 Other Income 15,240 22,558 38,000 5,656 38,000 0.0% Transfers In Total Revenue 30,063 40,690 41,600 5,886 41,600 0.0 Expenditures by Cost Center Supplies & Equipment (MSOS) 14,063 10,626 19,630 3,298 131,000 111,370 567.3% Crime Prevention - 160 750 200 - (750) - 100.0% Youth Rec/Tennis /Boxing 11,403 8,511 9,750 3,495 (9,750) - 100.0% Safetyville - - - - - Impound Fees 23,980 20,000 11,825 10,600 (1,225) -10.4% Disconnet the Danger - - 25 - (25) - 100.0% Total Cost Center Expenditures 49,446 39,297 41,980 6,993 141,600 99,620 237.3 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 9,318 6,519 14,030 1,924 15,000 970 6.9% Professional Services (31xx) - - - - - - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - - Repairs & Maintenance (36xx) 406 1,000 (1,000) - 100.0% Debt Service - Principal 297 - Debt Service - Interest & Fees - - - - - - Other Services & Charges(39xx) 15,445 12,778 16,375 5,069 16,000 (375) -2.3% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 16,148 12,778 17,375 5,069 16,000 (1,375) -7.9% Capital 23,980 20,000 10,575 - 110,600 100,025 945.9 Total Expenditures by Type 49,446 39,297 41,980 6,993 141,600 99,620 237.3 Net Surplus / (deficit) (19,383) 1,393 (380) (1,107) (100,000) Beginning Cash Balance 125,347 105,796 107,189 107,189 106,809 Balance Sheet Adjustments (168) - Ending Cash Balance 105,796 107,189 106,809 106,082 6,809 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 116 City of South Bend, Indiana 2014 Budget Departmental Summary Name COPS More Grant Fund Number 295 zui s Accompusnments/uutcomes (4 -i u - Technology expense for Street Crime Unit -PAL expenses City Strate 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number - Technology expense for Street Crime Unit (SOS) 6 - Planned PAL Expansion 6 zu14 ziIgnmcant Cnangeslt:nanenges /upportunnies (wnn a rocus on - Expanded PAL Boxing and Tennis Program ney ren unnance umicaw�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Tech.A.— 1—fc end FTF'e nlen included in fhe fimeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 117 Form 1 118 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name COPS More Grant Fund Number 295 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Motor Vehicles Cash 10,600 10,600 2 Police Equipment Cash 100,000 100,000 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 110,600 110,600 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 118 Form 1 Im City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Federal Drug Enforcement Fund Number 299 Department Description & Purpose Account for expenditures for drugs of abuse trafficking enforcement. Financing provided by distributions from the authorized federal agnecies' confiscated property sale. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - - Grants /Intergovernmental 77,910 63,434 100,000 47,406 75,000 (25,000) -25.0% Charges for Services - - - - - - InterestEarnings 724 941 1,000 499 1,000 0.0% Bond Proceeds - - - - - - Donations - - - - - - Other Income 6,548 20,197 1,000 23,018 1,000 0.0 Transfers In Total Revenue 85,182 84,572 102,000 70,923 77,000 (25,000) -24.5 Expenditures by Cost Center Enforcement Operations 31,052 60,491 188,573 99,342 150,000 (38,573) -20.5% Total Cost Center Expenditures 31,052 60,491 188,573 99,342 150,000 (38,573) -20.5 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 3,800 12,421 60,867 23,867 40,000 (20,867) -34.3 Professional Services (31xx) - - - - - Comm/Transportation(32xx) 9,115 15,000 3,215 (15,000) - 100.0% Printing & Advertising (33xx) - - - Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 18,137 24,481 30,000 6,315 40,000 10,000 33.3 Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 27,252 24,481 45,000 9,530 40,000 (5,000) -11.1 Capital - 23,589 82,706 65,945 70,000 (12,706) -15.4 Total Expenditures by Type 31,052 60,491 188,573 99,342 150,000 (38,573) -20.5% Net Surplus / (deficit) 54,130 24,081 (86,573) (28,419) (73,000) Beginning Cash Balance 257,131 311,261 335,342 335,342 248,769 Balance Sheet Adjustments - - Ending Cash Balance 311,261 335,342 248,769 306,923 1 175,769 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 Im City of South Bend, Indiana 2014 Budget Departmental Summary Name Police Federal Drug Enforcement 7 Fund Number 299 2013 Accomplishments /Outcomes (4 -10 required) - Purchase three Police K -9 AU 14 UelJBl ll llel I —15 OI VutCRIVBSI LIIIRAyC LO idly Id Ley leb t4- IU -Use of Federal Asset Forfeiture funds to assist the Departments K -9 Unit 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City Strati 1 -11UeI ney rel1011lldlll:e 111 —d—b 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Types: output, efficiency, effectiveness, quality, outcome, technology Infnr .fine T— hnnl —, it fc ..,I FTF'c aI.n i— I ... 1n 1 in fhn fi .... ial .—m—A Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 120 Form 1 121 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Federal Drug Enforcement Fund Number 299 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Motor Vehicles Cash 40,000 40,000 2 Police Equipment Cash 30,000 30,000 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 70,000 70,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 121 Form 1 `M City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name County Option Income Tax fund Fund Number 404 Department Description & Purpose Fund is used to account for 0.6% local option income tax charged in St. Joseph County. Distributions are made monthly by State of Indiana based on certified tax levies. Fund used for debt service, certain organization grants and operational subsidies, capital expenditures, information technology and other uses as deemed by the Mayor and Council. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Cho Revenue Property Taxes - - - - - - Locallncome Taxes 7,097,462 8,610,742 7,846,940 3,923,470 8,645,811 798,871 10.2% Other Taxes - - - - - - - Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 37,973 69,195 80,000 31,843 75,000 (5,000) -6.3% Bond Proceeds - - - - - Donations - - - - Other Income 1,088,377 764,028 805,932 266,490 549,376 (256,556) -31.8% Transfers In Total Revenue 8,223,812 9,443,965 8,732,872 4,221,803 9,270,187 537,315 6.2% Expenditures by Cost Center Debt Service 1,992,513 2,266,108 1,839,008 1,278,265 1,882,726 43,718 2.4% Information Technology 719,323 1,147,049 2,519,667 1,174,534 2,441,471 (78,196) -3.1% Grants /Subsidies 290,000 342,386 389,197 132,568 316,116 (73,081) -18.8% Telephone 692,954 500,064 420,000 217,049 450,000 30,000 7.1% Street Lights Electricity 1,211,501 1,273,489 1,430,000 737,772 1,475,000 45,000 3.1% Building Maintenance 317,046 381,500 394,910 394,909 400,000 5,090 1.3% Transfer - Curb& Sidewalk Program 240,000 481,992 676,882 676,882 1,100,000 423,118 62.5% Potawatomi Greenhouse 146,595 1,128,283 - - Police & Fire Gasoline & Repairs - 20,507 1,209,808 535,030 1,223,176 13,368 1.1% Capital/Other 532,540 783,031 563,945 3,501 467,451 96,494 -17.1% Total Cost Center Expenditures 6,142,472 8,324,409 9,443,417 5,150,510 9,755,940 312,523 3.3% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel - Supplies 5,179 18,683 1,476,918 624,007 1,248,000 (228,918) -15.5% Professional Services (31xx) 227,014 74,232 775,742 316,816 976,105 200,363 25.8% CommfTransportation(32xx) 692,954 500,064 420,000 217,049 450,000 30,000 7.1% Printing & Advertising (33xx) 1,029 2,374 3,000 993 3,000 - 0.0% Insurance(34xx) 30,888 24,840 27,948 13,974 6,848 (21,100) -75.5% Utilities (35xx) 1,211,501 1,273,489 1,430,000 737,772 1,475,000 45,000 3.1% Repairs & Maintenance (36xx) 581,472 917,877 1,073,531 768,110 1,370,145 296,614 27.6% DebtService - Principal 1,592,673 2,265,108 1,719,856 1,053,548 1,792,112 72,256 4.2% Debt Service - Interest & Fees 399,840 1,000 458,312 224,717 416,933 (41,379) -9.0% Other Services & Charges(39xx) 301,486 169,087 158,469 145,739 304,181 145,712 91.9% Grants & Subsidies 290,000 342,386 389,197 132,568 316,116 (73,081) -18.8% Payment In Lieu of Taxes - - - - - - - Transfers Out 240,000 952,968 676,882 676,882 1,100,000 423,118 62.5% Other Financing Uses 50xx Total Service & Charges 5,568,857 6,523,425 7,132,937 4,288,168 8,210,440 1,077,503 15.1% Capital 568,436 1,782,301 833,562 238,335 297,500 (536,062) -64.3% Total Expenditures by Type 6,142,472 8,324,409 9,443,417 5,150,510 9,755,940 312,523 3.3% Net Surplus / (deficit) 2,081,340 1,119,556 (710,545) (928,707) (485,753) Beginning Cash Balance 12,126,103 14,207,443 15,327,002 15,327,002 14,616,457 Balance Sheet Adjustments - 3 - Ending Cash Balance 14,207,443 15,327,002 14,616,457 14,398,295 14,130,704 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: On April 16, 2012, an additional COIT distribution was received in the amount of $918,438 as the result of a State of Indiana accounting error during 2011 and has been reflected in the 2012 amended revenue budget. 2013 subsidies are to the SBRMA ($65,000) and Studebaker National Museum ($251,116). County building maintenance costs increased for 2014. Information technology costs have been paid from the COIT fund in recent years. Gasoline and auto repair costs of $1,223,176 for police and fire have been included for 2014. Electricity costs have increased for 2014. The 2014 COIT revenue estimate has been certified by the DLGF. Form 1 `M City of South Bend, Indiana 2014 Budget Departmental Summary Name County Option Income Tax fund Fund Number 404 zuis Accompusnmentsruutcomes (4 -iu requires) Funds used to complete projects are completed in a timely manner. Continue to earn interest on available cash balance. Adequate cash reserves maintained. Implementation of a new Microsoft Office 365 platform and move away from the current Novell GroupWise platform. Continued to replace employee computers and equipment. City Stratec cu w vuparunum -15 io -ay - d -IJIus tw- Iu ruyui -) rvumuur Maintain fund reserves as the reserves are important for preserving the City credit rating 2 Fund performs within budgetary guidelines. 2 Property account for Local Option Income Tax received from State. 2 Police Department vehicle lease payment included in fund for 2014 (formerly in CCD Fund 406) 2 zul4 JIgnlTlcant unangesiCnallengesjVpportunities (wnn a Tocus on solutions) Spending $706,155 in cash reserves in the 2014 budget - still maintain strong cash reserves in the fund. Tax revenue estimates from the DLGF are sometimes changing and inconsistent. A DLGF revenue estimate for 2013 is expected to be received in August or September. In recent years, General Fund costs have been transferred to COIT because of limited property tax revenue due to circuit breaker caps. Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - - 2016 2012 2013 Supplies Mayoral 18,683 Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Web Site Visits GG Output 660,000 676,000 660,000 660,000 Helpdesk Tickets GG Output 5,000 3,000 4,800 3,600 Calls to IT Main Line GG Output 12,000 18,000 12,000 13,200 Calls to After Hour Emergency Line tha GG Output 12 8 0 12 System Availability - Incidents GG Quality 12 8 0 12 System Availability - Downtime (minute GG Effectiveness 84 117 84 100 System Availability - Downtime (Perce GG Effectiveness 99.9 99.99 99.9 99.9 Number of Hours Receiving IT Training GG Output 30 300 400 400 Number of Hours Providing Training GG Output 30 300 400 400 of Time SLAs met GG Output TBD n/a n/a n/a Types: output, efficiency, effectiveness, quality, outcome, technology Information Technoloav (costs and FTE's also included in the financial summaml Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - - - - - Supplies 5,179 18,683 17,110 88,977 148,000 130,890 Maintenance Services 264,426 304,777 663,408 367,988 841,547 178,139 Professional Services 23,296 - 100,000 - 341,000 241,000 Other Services - 473,026 471,226 235,738 485,105 13,879 Ca ital 426,422 350,563 1,267,923 481,830 625,819 642,104 Total Expenditures 719,323 1,147,049 2,519,667 1,174,533 2,441,471 (78,196) Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 123 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name County Option Income Tax fund Fund Number 404 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Computers ( "computer refresh ") Cash 130,000 130,000 130,000 130,000 520,000 2 Network Printers Cash 10,000 10,000 10,000 10,000 40,000 3 Time Clock Replacements Cash 3,000 3,000 3,000 3,000 12,000 4 Network Cabling Cash - - - - - 5 ERP migration Cash 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Fiber Redundancy Cash 42,000 - - - - 42,000 19 Sungard Public Sector Cash - 150,040 2,040 2,040 2,040 156,160 20 Hand Held Work Orders Cash - - - - - 21 City Source Mobile App Cash 12,000 12,000 24,000 22 Misc. Hardware Cash - - - - 23 Mobile Connectivity Cash 25,000 - 25,000 24 Add'I Drives for Storage Area Network Cash - 120,000 120,000 25 Misc. Software Cash - - 26 Microsoft Office 365 Software Cash - 116,481 116,481 27 Laserfiche Avante Upgrade Cash 49,000 - 49,000 28 Wireless Phase 4 Cash 42,000 42,000 29 Quatred Mobile Code Enforcement Cash 45,000 45,000 30 Quatred Mobile Work Orders Cash 40,000 40,000 31 Vantage Point Viewer Cash 25,000 25,000 32 Enterprise Fax Server Cash 17,500 17,500 33 Mobile 311 Application Cash 12,000 12,000 34 Total 297,500 1,541,521 1,157,040 1,145,040 1,145,040 5,286,141 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2014 reduction in ERP Phase I request to balance the 2014 COIT Fund buget. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Fiber redundancy is to eliminate single points of failure within the system. 19 Sungard public sector- starting to make the move to OneSolution (total re -write of the current software). Adding building permits, code, etc. 20 Hand Held Work Orders- Ruggedized field devices with a mogile version of work orders. 21 City Source mobile app- smart phone app for reporting potholes, grafitti, etc. Workes with contact management 22 Add'I drives for SAN- running out of storage space 23 Office 365 software- Licenses for Office 365 24 25 26 27 28 29 30 31 32 33 34 Form 1 `Pzl Form 1 125 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Economic Development Income Tax fund Fund Number 408 Department Description & Purpose Fund is used to account for 0.4% local option income tax revenue. Distributions are made monthly from the State of Indiana based on certified tax levies. Fund used for debt service, economic development, capital expenditures benfitting economic development, street department operations, grants/subsidies and general infrastructure maintenance. 2013 2014 2011 2012 Amended 6130/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes - - - - - - Local Income Taxes 7,300,866 9,068,785 8,177,352 4,088,676 8,796,821 619,469 7.6% Other Taxes - - - - - - - Grants /Intergovernmental - - - - - - - Charges for Services 150,000 150,000 150,000 - 150,000 - 0.0 Interest Earnings 22,135 45,531 50,000 21,182 45,000 (5,000) -10.0% Bond Proceeds - - - - - Donations - - - - - - - Other Income 475,566 409,160 354,660 424,625 354,660 0.0% Transfers In Total Revenue 7,948,567 9,673,476 8,732,012 4,534,483 9,346,481 614,469 7.0% Expenditures by Cost Center Transfer - DCI Administration 1,504,259 1,527,146 1,717,519 858,760 1,688,959 (28,560) -1.7% Debt Service 1,904,043 1,901,453 1,913,539 954,551 1,925,783 12,244 0.6% Transfer - CSO Plan Improvements 3,300,000 1,300,000 - - - - - Transfer - Street Dept Operations - 1,940,000 2,700,000 1,350,000 1,866,582 (833,418) -30.9% Transfer - Building Services Fund - - - - 2,306,560 2,306,560 - Grants & Subsidies 403,722 515,179 562,100 205,626 662,000 99,900 17.8% Code Enforcement (VacanVAband) - 420,147 1,056,716 147,515 - (1,056,716) - 100.0% Code Enforcement Personnel - - - - 500,335 500,335 CED Capital Projects 1,197,532 247,449 - - - - Police Department (auto repair) - - 700,628 293,705 280,794 (419,834) -59.9 Diversity Program - 67,747 66,136 8,424 2,000 Miracle Park Study 59,598 34,138 106,263 12,262 - Public Works Capital Projects 103,934 48,590 - - - Other 1,391 67,478 110,478 3,866 25,000 1 (85,478) -77.4% Total Cost Center Expenditures 8,474,479 8,069,327 8,933,379 3,834,709 9,258,013 495,033 5.5 Expenditures by Account Type Salaries & Wages - - - - 343,245 343,245 - Fringe Benefits 157,090 157,090 Other Personnel costs Total Personnel 500,335 500,335 Supplies Professional Services (31xx) 163,412 214,192 277,590 20,685 2,000 (275,590) -99.3% Comm/Transportation(32xx) - - - - - - Printing & Advertising (33xx) - 7,384 25,000 3,458 25,000 - 0.0 Insurance(34xx) 936 756 816 408 - (816) - 100.0% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) - - 760,628 293,705 280,794 (479,834) -63.1 DebtService - Principal 1,485,000 1,715,000 1,610,000 795,000 1,683,000 73,000 4.5% Debt Service - Interest & Fees 419,043 186,453 303,214 159,551 241,783 (61,431) -20.3 Other Services & Charges(39xx) 455 420,147 1,082,716 147,515 26,000 (1,056,716) -97.6% Grants & Subsidies 403,722 686,741 511,425 205,626 637,000 125,575 24.6 Payment In Lieu of Taxes - - - - - - - Transfers Out 4,804,259 4,767,146 4,417,519 2,208,760 5,862,101 1,444,582 32.7% Other Financin Uses 50xx Total Service & Charges 7,276,827 7,997,819 8,988,908 3,834,708 8,757,678 (231,230) -2.6 Capital 1,197,652 71,508 4,471 (4,471) - 100.0% Total Expenditures by Type 8,474,479 8,069,327 8,993,379 3,834,708 9,258,013 264,634 2.9% Net Surplus / (deficit) (525,912) 1,604,149 (261,367) 699,775 88,468 Beginning Cash Balance 8,906,173 8,380,261 9,984,321 9,984,321 9,722,954 Balance Sheet Adjustments - (89) - 90 - Ending Cash Balance 8,380,261 9,984,321 9,722,954 10,684,186 9,811,422 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - 9.00 9.00 Bargaining - - - - - - Part-Time /Seasonal/Temporary 0.50 0.50 Total FTE's 9.50 9.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: The debt service payments are for the 2009 Morris Performing Arts Center bonds and the 2006 CEDIT Leighton Plaza bonds. The 2014 transfers are to the DCI Administration Fund 211 ($1,688,959), MVH Fund 202 ($1,866,582) and Building Services ($2,306,506). 2014 proposed grants /subsidies include DTSB ($250,000), Chamber of Commerce BRIE ($65,000), NNRO ($75,000), Grow SJC ($150,000), Enfocas ($40,000), and Historic Preservation ($25,000). The 2014 budget transfers the vacant & abandoned building program from the EDIT Fund to the Loss Recovery Fund. Nine full time positions from Code Enforcement added to this fund. Form 1 125 City of South Bend, Indiana 2014 Budget Departmental Summary Name Economic Development Income Tax fund Fund Number 408 cu I 'accornpnsnrnencsruuicomes i -ru require u) - Continue to earn interest on invested cash balance. Funds used for debt service payments made in timely manner. - Adequate cash reserves maintained. - Monthly EDIT distributions from Saint Joseph County are on schedule. City Strate — r r ueparuner It voars a- 1- 1ves-innage w..ny ouarag Ie I -ru re4urr—) - Successfully collect and account for local option income tax distributed by the County on a monthly basis 2 Fund performs within budgetary guidelines. 2 Maintain cash reserves in excess of City target reserve policy of 50% of annual expenditures (fund reserves reviewed by 2 bond rating agencies and the source of repayment for certain bonds) ww oignincam i .nangusturiauengesiupporeunuies twrtn a locus on srnuoousl Often difficult to estimate future CEDIT revenue as it is determined and certified by the DLGF. The DLGF estimate for 2014 is expected to be received in August or September, 2013. - Additional MVH gas tax funding of $833,418 anticipated for 2014 results in a reduced EDIT transfer to MVH Fund 202 of $833,418 - EDIT transfer of $2,306,5060 for 2014 to the new Building Services Fund 600 in lieu of General Fund support. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - - - - - - Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Maintain Cash Reserves 2 Output $4,404,393 $9,984,411 $9,782,954 $10,320,649 Interest Earned 2 Output $50,000 $45,531 $50,000 $45,000 - Cash Reserves % of Expenditures 2 Output .>50% 124% 111% 117 Debt Service Paid /%Paid On Time 2 Output/Effect. 4/100% 4/100% 4/100% 4/100% Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - - - - - - Supplies Maintenance Services Professional Services Other Services Capital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: None. Fund not used for information technology. Form 1 126 Form 1 `FIN City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Urban Development Action Grant Fund Number 410 Department Description & Purpose Account for economic development expenditures which are financed by federal grants and loan repayments. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 2,659 917 1,405 61 110 (1,295) -92.2% Bond Proceeds - - - - - Donations - - - - Other Income 555,987 6,753 68,699 3,041 (68,699) - 100.0% Transfers In Total Revenue 558,646 7,670 70,104 3,102 110 (69,994) -99.8% Expenditures by Cost Center Community Development (1001) 564 - - - - Economic Development (1002) 471,576 200,451 268,146 0.00 0.00 (268,146) - 100.0% Current Program Year (1050) - - - - - Total Cost Center Expenditures 472,140 200,451 268,146 (268,146) - 100.0% Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) - Insurance (34xx) 564 Utilities (35xx) - Repairs & Maintenance (36xx) - - - Debt Service - Principal 471,576 200,451 268,146 (268,146) - 100.0% Debt Service - Interest & Fees - - - Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - =9 Total Service & Charges 472,140 200,451 268,146 (268,146) 100.0% Capital - - - Total Expenditures by Type 472,140 200,451 268,146 (268,146) - 100.0% Net Surplus / (deficit) 86,506 (192,781) (198,042) 3,102 110 Beginning Cash Balance 130,028 216,534 23,753 23,753 25,711 Balance Sheet Adjustments - - 200,000 Ending Cash Balance 216,534 23,753 25,711 26,855 1 25,821 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The BDC payback has been deferred until April 2015. Once the BDC begins making payments, fund 410 will be able to make payments to COIT. Due to the deferred BDC payments, Investment Interest income was also reduced. Form 1 `FIN City of South Bend, Indiana 2014 Budget Departmental Summary Name I Urban Development Action Grant Fund Number 410 zuia Accompusnmentsiuutcomes t4 -iu requires) Anticipate Receiving EDC Loan payments Anticipate Receiving Payments from the BDC as a return of UDAG funds. Anticitpate the continued repayment of funds to COIT Zero audit findings zu14 uepartment goals & unjectuvesiunKage to uny strategies (4 -1t Anticipate Receiving EDC Loan payments Anticipate Receiving Payments from the BDC as a return of UDAG funds. Anticitpate the continued repayment of funds to COIT Zero audit findings zui4 signmcant unangesn:nanengesiupportunnies (wnn a focus on sowtions) If BDC fails to meet it's obligation to the City. We will need to find other sources to pay back the COIT funds or the City will need to forgive or reschedule the repayment of funds. City Strategy Numner 3 3 3 2 Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Zero audit findings Efficiency 0 0 0 0 Negotiate additional revenue Effiiciency 100000 N/A 100000 100000 Reschedule COIT payments Efficiency Yes N/A N/A Yes Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 128 Form 1 129 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name I Project Re leaf Fund Number 655 Department Description & Purpose Fund used to account for the fall seasonal leaf pickup collections in the City. Funding provided through a user fee charged on the monthly water bills. The Street department provides supervision and equipment for the releaf program and a transfer is made to MVH fund 202 to cover these costs. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 429,327 428,726 429,000 215,521 429,000 0.0% Interest Earnings 2,111 4,230 2,700 1,821 2,700 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 431,438 432,956 431,700 217,342 431,700 0.0% Expenditures by Cost Center Project ReLeaf 344,798 340,652 432,065 275,487 428,812 (3,253) -0.8% Total Cost Center Expenditures 344,798 340,652 432,065 275,487 428,812 (3,253) -0.8% Expenditures by Account Type Salaries & Wages 39,211 43,772 59,252 760 59,252 0.0% Fringe Benefits 3,296 3,645 5,126 330 5,126 0.0% Other Personnel costs Total Personnel 42,507 47,417 64,378 1,090 64,378 0.0% Supplies 7,799 6,688 7,432 347 7,067 (365) -4.9% Professional Services (31xx) - 12,312 21,984 9,462 23,189 1,205 5.5% Commfrransportation(32xx) - - - - - - Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 12 12 12 6 394 382 3183.3% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 52,421 20,506 39,760 442 5,000 (34,760) -87.4% Debt Service - Principal - - 36,784 11,001 67,079 30,295 82.4% Debt Service - Interest & Fees 5,715 618 5,705 (10) -0.2% Other Services & Charges (39xx) - - - - Grants & Subsidies Payment In Lieu of Taxes - - - - - - Transfers Out 230,000 240,000 250,000 250,000 250,000 0.0% OtherFinancin Uses 50xx 12,059 13,717 6,000 2,521 6,000 0.0% Total Service & Charges 294,492 286,547 360,255 274,050 357,367 (2,888) -0.8% Ca ital Total Expenditures by Type 344,798 340,652 432,065 275,487 428,812 (3,253) -0.8% Net Surplus / (deficit) 86,640 92,304 (365) (58,145) 2,888 Beginning Cash Balance 682,298 768,938 861,242 861,242 860,877 Balance Sheet Adjustments - - - (3,293) Ending Cash Balance 768,938 861,242 860,877 799,804 1 863,765 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining - - - - - Part-Time /Seasonal/Temporary 2.16 2.16 2.16 2.16 2.16 Total FTE's 2.16 2.16 2.16 2.16 2.16 Explain Significant Revenue, Expenditure and Staffing Changes Below: There are no FTEs as of 5/31/13. The program does not start until the fall of 2013 and we will not be hiring the crew until then. During 2012, the City began a capital lease program to replace leaf vactors at a rate of four per year. The first debt service payment for the new capital lease is due in 2013 for four (4) new vacs. Leaf vactors currently cost approximately $29,328 each. Accelerated the purchase of leaf vacs, purchasing eight (8) in 2013 for the same price as 2012. Form 1 129 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Project Releaf Fund Number 655 zui a Accompusnmentsiuutcomes t4-i u 2013 program has not started yet City Strate cu w —P —Mum 15 a a jucuvesiunrtagu fo Ly —d-Ij— tw Iu ruyuuuut .—n— Perform two complete passes throughout the City, collecting leaves within designated timeframe during Operation ReLeaf 1 Maintain mapped strategy to keep public informed of when crews are scheduled to be in their area 2 Offer call -in option to residents two weeks prior to program to expan leaf collection service 3 Complete ReLeaf program in a timely manner to afford the opportunity of converting equipment to snow - clearing capacity 1 Lu14 Jlgnnlcant unangesit :nallengesiupportunities (wltn a tocus on solutions) If early snowfall occurs and postpones completion of Fall ReLeaf program, provide leaf collection in the spring to accommodate residents nuy run unnance uiuwa�u�s 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Fall Leaf Pick Up BE Efficiency/ 70000 cy 55382 n/a 60000 cy Total Expenditures Effectiveness Spring Leaf Pick Up BE Outcome 10000 cy n/a n/a 7500 cy Claims of Missed Locations GG Effectiveness 0 n/a 24 12 Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Technnlnmi 1—fc end FTF'e nlen included in fhe fimeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 130 Form 1 131 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police K -9 Unit Fund Number 705 Department Description & Purpose Account for donations for development and maintenance of the K -9 unit. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 6 11 10 4 10 0.0% Bond Proceeds - - - - - - Donations 1,000 1,990 - 1,990 0.0% Other Income - - 1 - - Transfers In Total Revenue 1,006 11 2,000 5 2,000 0.0% Expenditures by Cost Center Police K -9 Unit - 356 2,000 - 2,000 0.0% Total Cost Center Expenditures 356 2,000 2,000 0.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - Other Services & Charges (39xx) 356 2,000 2,000 0.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - =9 Total Service & Charges 356 2,000 2,000 0.0 Capital - - - - Total Expenditures by Type 356 2,000 2,000 0.0% Net Surplus / (deficit) 1,006 (345) - 5 Beginning Cash Balance 1,269 2,275 1,930 1,930 1,930 Balance Sheet Adjustments - - Ending Cash Balance 2,275 1,930 1,930 1,935 1 1,930 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 131 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Hall of Fame Debt Service Fund Number 313 1ment Description & Purpose To accumulate monies for the payment of Redevelopment Authority bonds issued to refinance bonds issued for construction of the College Football Hall of Fame. Financing is to be provided by an annual property tax levy, auto excise taxes, commercial vehicle excise taxes and PILOT transfers from the water and wastewater utilities. Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2011, the Hall of Fame bonds were refunded in order to reduce future debt service payments and the related special property tax levy. The property tax rate in this fund is adjusted annually by the DLGF to cover future debt service payments. Beginning in 2011, property in lieu of taxes paid by the Wastewater and Water utilities was received in this fund. This revenue further reduces the property tax levy needed in this fund. The Hall of Fame Bond outstanding principal balance was $4,160,000 at August 1, 2013 and the final payment is due February 1, 2018. Form 1 132 Beginning Cash Balance 253,480 2013 574,440 574,440 564,229 2014 Balance Sheet Adjustments - - 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue 6/30113 2014 Variance Actual Actual Budget Actual Property Taxes 1,549,954 1,133,205 1,118,460 693,822 1,115,126 (3,334) -0.3% Local Income Taxes - - - - - - Other Taxes 107,203 74,139 67,861 33,662 67,350 (511) -0.8% Grants /Intergovernmental - - - - - - Charges for Services Interest Earnings Bond Proceeds Donations - - - - - Other Income 88,695 98,940 71,468 35,734 85,640 14,172 19.8% Transfers In 4,289 Total Revenue 1,750,141 1,306,284 1,257,789 763,218 1,268,116 10,327 0.8% Expenditures by Cost Center Football Hall of Fame Debt Service 1,405,000 1,330,465 1,268,000 633,500 1,268,116 116 0.0% Total Cost Center Expenditures 1,405,000 1,330,465 1,268,000 633,500 1,268,116 116 0.0% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - DebtService - Principal 940,000 1,180,000 1,115,000 555,000 1,125,000 10,000 0.9% Debt Service - Interest & Fees 465,000 150,465 153,000 78,500 137,616 (15,384) -10.1% Other Services & Charges (39xx) - - - - 5,500 5,500 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - Total Service & Charges 1,405,000 1,330,465 1,268,000 633,500 1,268,116 116 0.0% capital - Total Expenditures by Type 1,405,000 1,330,465 1,268,000 633,500 1,268,116 116 0.0% Net Surplus I (deficit) 345,141 (24,181) (10,211) 129,718 Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2011, the Hall of Fame bonds were refunded in order to reduce future debt service payments and the related special property tax levy. The property tax rate in this fund is adjusted annually by the DLGF to cover future debt service payments. Beginning in 2011, property in lieu of taxes paid by the Wastewater and Water utilities was received in this fund. This revenue further reduces the property tax levy needed in this fund. The Hall of Fame Bond outstanding principal balance was $4,160,000 at August 1, 2013 and the final payment is due February 1, 2018. Form 1 132 Beginning Cash Balance 253,480 598,621 574,440 574,440 564,229 Balance Sheet Adjustments - - Ending Cash Balance 598,621 574,440 564,229 704,158 1 564,229 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2011, the Hall of Fame bonds were refunded in order to reduce future debt service payments and the related special property tax levy. The property tax rate in this fund is adjusted annually by the DLGF to cover future debt service payments. Beginning in 2011, property in lieu of taxes paid by the Wastewater and Water utilities was received in this fund. This revenue further reduces the property tax levy needed in this fund. The Hall of Fame Bond outstanding principal balance was $4,160,000 at August 1, 2013 and the final payment is due February 1, 2018. Form 1 132 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Hall of Fame Debt Service Fund Number 313 zuis Accompnsnmentstumcomes (a -iu required) In 2011, the Hall of Fame Bonds were refunded, effective in 2012, to reduce future debt service payments, Pay debt service payments on a timely basis, due February 1 and August 1. Allocate property in lieu of taxes (PILOT) on a monthly basis from the Wastewater and Water utility funds. City Strategy cu w — P -111em 15 a tecuvesiunrtage io LY auaieg tff- i u Minimize the property tax levy required to fund debt service payments Pay semi - annual debt service payments on a timely basis. Zd14 signmcant cnangesit:nanengestupportunnies (wnn a focus on sowtions) - Property tax revenue is typically received twice per year, in June and December. Because of the timing of debt service payments, the Hall of Fame Debt Service Fund will have a negative cash balance during certain times of the year. rvumuer 3 2 Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Bond Payments Made/ %Timely 2 Output 21100% 2/100% 2/100% 2/100% HOF Property Tax Levy 3 Efficiency .0600% or less .0509% .0599% .0600% Cash Reserves 2 Output $500,000 $574,440 $564,229 $564,229 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 133 Form 1 134 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Professional Sports Development Fund Number 377 Department Description & Purpose To account for Hotel / Motel Tax and Professional Sports Development tax revenues dedicated towards the College Football Hall of Fame, Century Center, Coveleski Stadium and other uses. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes - - - - - Other Taxes 903,345 1,210,915 600,000 297,215 600,000 0.0% Grants /Intergovernmental - - - - - - Charges for Services - - - - Interest Earnings 3,415 5,025 6,500 1,867 4,000 (2,500) -38.5% Bond Proceeds - - - - - Donations - - - - - Other Income 49,690 88,023 81,301 41,646 74,228 (7,073) -8.7% Transfers In Total Revenue 956,450 1,303,963 687,801 340,728 678,228 (9,573) -1.4% Expenditures by Cost Center Hall of Fame Operations 500,000 489,152 - - - Covelski Stadium Debt Service 395,423 776,408 776,671 388,348 765,746 (10,925) -1.4% Century Center Capital Fund 100,000 100,000 100,000 100,000 100,000 0.0% Total Cost Center Expenditures 995,423 1,365,560 876,671 488,348 865,746 (10,925) -1.2% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - DebtService - Principal 285,000 580,000 595,000 295,000 605,000 10,000 1.7% Debt Service - Interest & Fees 110,423 196,408 181,671 93,348 159,746 (21,925) -12.1% Other Services & Charges (39xx) - - - - 1,000 1,000 Grants & Subsidies 500,000 489,152 - - Payment In Lieu of Taxes - - Transfers Out - - - - - - OtherFinancin Uses 50xx 100,000 100,000 100,000 100,000 100,000 0.0% Total Service & Charges 995,423 1,365,560 876,671 488,348 865,746 (10,925) -1.2% Ca ital Total Expenditures by Type 995,423 1,365,560 876,671 488,348 865,746 (10,925) -1.2% Net Surplus / (deficit) (38,973) (61,597) (188,870) (147,620) (187,518) Beginning Cash Balance 1,141,392 1,102,419 1,040,822 1,040,822 851,952 Balance Sheet Adjustments - - Ending Cash Balance 1,102,419 1,040,822 851,952 893,202 664,434 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2013 budget reflected the elimination of the hotel /motel tax revenue of $489,152 received in this fund and passed through to the College Football Hall of Fame. The debt service in the PSDA fund is for the 2010 Coveleski Stadium bonds. Final payment on the bonds is due January 15, 2019. The 2013 budget also includes a $100,000 transfer to the Century Center Capital Fund. This is the same amount since 2006. PSDA tax revenue is distributed by the State of Indiana on a monthly basis. The revenue is derived from the collection of state income taxes, local income taxes and sales taxes at venues in the PSDA area i.e. Coveleski Stadium, Century Center, Morris Performing Arts Center). Form 1 134 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Professional Sports Development 7 Fund Number 377 zuis Accompusnmentstuutcomes (4 -tu required) Payment of semi - annual debt service payments on time to the bond trustee. Proper filing and receipt of 45% interest rebate check due under these bonds (subject to 8.7% federal sequester starting in 2013) Century Center Board of Mangers approved a multi -year capital improvement plan for the facility. City Strategy cu w —P —Mum 15 io uy —d-Ij— tw Iu ruyui— rvumuur Pay semi - annual debt service for the 2010 Coveleski Stadium bonds on time. 2 Process claims to receive the interest rebate check from the Internal Revenue Service 2 Monitor Century Center capital improvement plans to ensure the PSDA money is being used properly. 3 zui4 ziigmftcant unangesit ;naiiengestupportunities (witn a focus on soiutions) Payments from the State of Indiana of PSDA revenue are sometimes erratic and are delayed because of the State fiscal cycle. The PSDA tax revenue has not been sufficient to cover the debt service payments and capital transfer and has resulted in the use of cash reserves. Cash reserves as still sufficient, however, and exceed the city target of 20% of expenditures. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Bond payments made 2 Output 2 2 2 2 Percent of bond payment timely 2 Effectiveness 100% 100% 100% 100% Century Center CIP Updated 3 Output 1 1 1 1 Ending Cash Reserves 2 Output $173,149 $1,040,822 $851,952 $664,434 Cash Reserves % of Expenditures 2 Output (20 %) (119 %) (97 %) (78 %) Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 135 Form 1 136 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleski Stadium Fund Number 401 Department Description & Purpose Fund accounts for capital projects for Coveleski Stadium 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 262 327 500 58 500 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 262 327 500 58 500 0.0% Expenditures by Cost Center Coveleski Stadium 14,991 56,162 3,540 - - (3,540) - 100.0% Total Cost Center Expenditures 14,991 56,162 3,540 (3,540) - 100.0% Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 4,985 2,002 (2,002) - 100.0% Professional Services (31xx) - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) - Insurance (34xx) 264 Utilities (35xx) - - - Repairs & Maintenance (36xx) 7,464 33,462 1,538 (1,538) - 100.0% Debt Service - Principal - - - Debt Service - Interest & Fees - Other Services & Charges (39xx) 3,030 Grants & Subsidies - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - =9 Total Service & Charges 10,758 33,462 1,538 (1,538) 100.0% Capital 4,233 17,715 - Total Expenditures by Type 14,991 56,162 3,540 (3,540) - 100.0% Net Surplus / (deficit) (14,729) (55,835) (3,040) 58 500 Beginning Cash Balance 97,322 82,593 26,758 26,758 23,718 Balance Sheet Adjustments - - Ending Cash Balance 82,593 26,758 23,718 26,816 1 24,218 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: This fund's revenues are derived through payments by the Team's owner as proscribed in the Stadium Lease Agreement. For several years, the amount has been reduced to $75,000 per year. Traditionally, this amount has been deposited in fund 201, Parks Special Revenue. Revenues in excess of $75,000 were deposited in this fund. No expenditures are budgeted in this fund for 2014. Form 1 136 City of South Bend, Indiana 2014 Budget Departmental Summary Name Coveleski Stadium Fund Number 401 zu13 Accompnsnmentsruutcomes t4-1u requirea) - Ownership changed from the South Bend Baseball Club, LLC to Swing Batter, LLC owned by Andrew Berlin of Chicago. - Major improvements were done to the stadium and surrounding area to enhance the fan's experience. -These improvements were funded by the City and Swing Batter, LLC City Strati 2014 Department Goals 1L Objectives /Linkage to City Strategies (4 -10 required) Number ZU14 JIgniTicant t: nangesit :nallengesiOpportunities (witn a Tocus on solutions) - Because this fund is dedicated to capital improvements at Coveleski Stadium, it is important to increase revenues into it. - Additional or alternate funding sources need to be determined in order to fund the capital improvements necessary to maintain the stadium's Infrastructure. - Ideally, increased attendance will provide additional revenues in future years. ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 137 Form 1 138 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleski Stadium Fund Number 401 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Maintenance and Equipment Cash 30,000 13,000 7,000 13,000 63,000 2 Replace Concourse Lighting Cash - - - - - 3 Replace Boiler Cash 175,000 - 175,000 4 Replace Elevator Cash - 170,000 170,000 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 New Batting Cages Cash 250,000 - 250,000 19 Reseal Masonry Cash - 63,400 63,400 20 Miscellaneous Plumbing, Irrigation Rep Cash 80,000 80,000 21 Landscaping Cash - 30,000 30,000 22 Exterior Lighting Upgrade Cash 25,000 25,000 23 - - 24 25 26 27 28 29 30 31 32 33 34 Total 205,000 433,000 150,400 68,000 856,400 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 These expenditures are necessary as part to the current maintenance plan and to maintain the equipment and infrastructure of the facility. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 138 Form 1 139 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Park Nonreverting Capital fund Fund Number 405 Department Description & Purpose Fund accounts for capital improvement projects for park venues, including picnic facilities, forestry, East Race, Howard Park Ice Rink, City Golf Courses, and Potawatomi Zoo. Funding provided by user fees collected in Fund 201 and transferred to this fund. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 1,020 1,772 2,200 928 2,200 0.0% Bond Proceeds - - - - - - Donations - - - - - Other Income 64,221 16,223 3,000 10,459 3,000 0.0% Transfers In 185,450 185,747 198,300 190,500 7,800 -3.9% Total Revenue 250,691 203,742 203,500 11,387 195,700 (7,800) -3.8% Expenditures by Cost Center Park Maintenance 2,917 16,128 9,000 10,105 9,000 0.0% Golf Courses 66,515 75,496 103,031 27,853 72,800 (30,231) -29.3% Recreation - - - - - Potawatomi Zoo 151,520 86,763 105,285 27,216 95,000 (10,285) -9.8% Total Cost Center Expenditures 220,952 178,387 217,316 65,174 176,800 (40,516) -18.6% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 67,389 48,090 53,595 52,707 (53,595) - 100.0% Professional Services (31xx) - - - - CommfTransportation(32xx) Printing & Advertising (33xx) - Insurance (34xx) 168 Utilities (35xx) - - Repairs & Maintenance (36xx) 16,855 12,735 Debt Service - Principal - - Debt Service - Interest & Fees - - - Other Services & Charges (39xx) 4,276 1,770 4,850 (4,850) - 100.0% Grants & Subsidies - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 21,299 14,505 4,850 (4,850) 100.0 Ca ital 132,264 115,792 158,871 12,467 176,800 17,929 11.3% Total Expenditures by Type 220,952 178,387 217,316 65,174 176,800 (40,516) -18.6% Net Surplus I (deficit) 29,739 25,355 (13,816) (53,787) 18,900 Beginning Cash Balance 437,291 467,030 492,385 492,385 478,569 Balance Sheet Adjustments - - Ending Cash Balance 467,030 492,385 478,569 438,598 497,469 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Funding for this fund is through a portion of user fees from various venues and and must be dedicated to that particular venue. These are picnic sites at Potawatomi and Rum Village Parks, Forestry, the East Race Waterway, Howard Park Ice Rink, the golf courses, and Potawatomi Zoo. Revenues are dependent on attendance at the various locations. Form 1 139 City of South Bend, Indiana 2014 Budget Departmental Summary Name Park Nonreverting Capital fund Fund Number 405 zuia Accompnsnmentsiuutcomes (4 -iu requirea) Improvements to Zoo to get ready for reaccreditation in 2014 Replace obsolete irrigation heads at Erskine Golf Course Additional greens roller for golf courses Continue to implement Elbel master plan for course Continue to upgrade forestry equipment and plant stock cu w veparunem —15 fo —uy — d -IJIus tw- Iu ruyui —) - Provide additional revenue for major repairs and equipment for designated facilities and operations City Strate rvumuur GG zul4 ziIgruncant unangeslt ;naiiengesrupportunities (wrm a rocus on soiutions) - The additional revenue provided by this fund is increasingly more significant due to the dwindling capital provided from the Parks Special Revenue fund due to decreasing property tax revenues. Because the revenues in this fund are based on attendance, it is important to offer the public a quality entertainment choice for their dollar. nuy run unnance umicaw�s Measure Mayoral Goal Type 2016 Long Term Goal 2012 Actual (if available) 2013 Estimated (if available) 2014 Target Elbel Golf Course- Customer Service GG Supplies Index (CSI) GG Quality 4.25 n/a 3.93 4.0 Erskine Golf Course- CSI GG Quality 4.0 n/a 3.8 4.0 Nonreverting Golf Revenue GG Outcome 90,000 71,226 72,000 75,000 Potawatomi Zoo Nonreverting Revenue GG Outcome 120,000 104,019 105,000 110,000 East Race Waterway Nonreverting Revenue GG Outcome 6,000 6,377 5,000 5,000 Howard Park Ice Rink Nonreverting Revenue GG Outcome 6000 4,125 4,500 5,000 Types: output, efficiency, effectiveness, quality, outcome, technology 1.f--fl— T— hnninmi 1—fc ..A FTF'e nlen in fhe fin —ial ---1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 140 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Park Nonreverting Capital fund Fund Number 405 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Forestry Equipment and Plantings Cash 9,000 9,000 9,000 9,000 9,000 45,000 2 Golf Equipment Cash 42,800 50,000 50,000 50,000 50,000 242,800 3 Zoo Equipment Cash 10,000 10,000 10,000 10,000 10,000 50,000 4 Veterinary Equipment Cash 10,000 10,000 10,000 10,000 10,000 50,000 5 Zoo Concessions and Giftshop Eqpt Cash 5,000 5,000 5,000 5,000 5,000 25,000 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Zoo Exhibit Improvements Cash 70,000 70,000 70,000 70,000 70,000 350,000 19 Golf Course /Clubhouse Upgrades Cash 30,000 50,000 50,000 50,000 50,000 230,000 20 - 21 - - - - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 176,800 204,000 204,000 204,000 204,000 992,800 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement of Forestry equipment and purchase of plant stock for tree nursery. 2 Replacement of golf maintenance equipment as needed 3 Replacement of Zoo maintenance equipment as needed 4 Replacement of veterinary equipment as recommended by staff veterinarian 5 Replacement of Zoo Concessions and Giftshop equipment as needed 6 7 8 9 10 11 12 13 14 15 16 17 18 Major Repairs and Upgrades to Zoo infrastructure and buildings 19 Major Repairs and Upgrades to golf course and buildings 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 141 Form 1 IElK City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Cumulative Capital Development Fund Number 406 Department Description & Purpose Account for expenditures relating to the purchase or lease of capital improvements in the City. In recent years, this fund has been used to lease replacement police vehicles and related equipment. Financing is provided by property tax revenues, auto excise tax, commercial vehicle tax, and payment in lieu of taxes (PILOT). 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 540,454 517,710 530,000 253,553 477,722 (52,278) -9.9% Local Income Taxes - - - - - - - Other Taxes 43,514 38,122 34,271 19,926 40,400 6,129 17.9% Grants /Intergovernmental - - - - - - - Charges for Services - - - - Interest Earnings 1,769 3,808 4,000 1,747 3,500 (500) -12.5% Bond Proceeds - - - - - - Donations - - - - - Other Income 45,140 43,768 46,054 23,239 46,894 840 1.8% Transfers In Total Revenue 630,877 603,408 614,325 298,465 568,516 (45,809) -7.5% Expenditures by Cost Center Police Dept. Vehicle Leases 466,990 569,869 874,716 352,798 722,935 (151,781) -17.4% Police Dept. Vehicle Purchase - 19,364 36,000 - - (36,000) - 100.0% Administrative Allocations 1,224 636 504 252 (504) - 100.0% Information Technology 32,684 - - - - Office Supplies & Furnishings 640 Total Cost Center Expenditures 501,538 589,869 911,220 353,050 722,935 (188,285) -20.7% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) - - - - - Insurance (34xx) 1,176 636 504 252 (504) - 100.0% Utilities (35xx) - - - - - Repairs & Maintenance (36xx) - - - - - Debt Service - Principal 294,187 531,042 808,477 333,823 685,082 (123,395) -15.3% Debt Service - Interest & Fees 172,802 38,827 66,239 18,975 37,853 (28,386) -42.9% Other Services & Charges (39xx) - - - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out - Other Financin Uses 50xx 48 Total Service & Charges 468,213 570,505 875,220 353,050 722,935 (152,285) -17.4% Capital 33,325 19,364 36,000 36,000 - 100.0% Total Expenditures by Type 501,538 589,869 911,220 353,050 722,935 (188,285) -20.7% Net Surplus I (deficit) 129,339 13,539 (296,895) (54,585) (154,419) Beginning Cash Balance 692,890 822,229 835,768 835,768 538,873 Balance Sheet Adjustments - - Ending Cash Balance 822,229 835,768 538,873 781,183 384,454 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The fund is used primarily to lease /purchase replacement of 40 -50 police vehicles and related equipment per year. Lease terms are for a five year period. The source of funding is primarily a dedicated property tax rate that is determined by the DLGF. Other sources of funding include auto excise tax, commercial vehicle excise tax and city payment in lieu of taxes from the wastewater and water utilities. Interest rates on capital leases have been ranging from 1 -2% in recent years. In 2010, this fund was used for information technology costs but these costs were transferred to the COIT fund in 2011 and thereafter. No police vehicle leases are included in this fund for 2014 and are in COT Fund 404. Form 1 IElK City of South Bend, Indiana 2014 Budget Departmental Summary Name I Cumulative Capital Development Fund Number 406 zuia Accompnsnmentsruutcomes 14 -iu requireal Continue to earn interest on available cash balance. Adequate cash reserves maintained. Capital lease payments are made in a timely matter. Submitted requests for capital financing proposals to ten pre - qualified companies and received six proposals with the low interest of 1.22% from PNC Equipment Finance. City Strateg, cu w —P-111-IL ooais fo uy auafe91— tw Iu reywreut rvumuer Fund performs within budgetary guidelines. 2 Properly account for property tax revenues, auto excise tax and commercial vehicle tax received from State. 2 No new leases for 2014. Plan to build back up cash reserves in 2015 and in future years. 2 cu w -9-11-11L a.nanyesn.nauenyesivppmcanuius twnn d luaus un suwuunst Property tax revenues distributions are in June and December. Cash flow issue. The property tax rate is fixed by the DLGF and does not increase based on the State growth quotient. Cash reserves have been decreasing in this fund due to declining property tax revenue. Cash reserves are still expected to exceed the City target of 25% of expenditures at December 31, 2014. A police vehicle and equipment lease for 2014 was not included in this fund and has been included in COIT Fund 404. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Cash Reserves 2 Output $228,000 $835,768 $538,873 $384,454 Police vehicles replaced 2 Output 40 -50 per yr 48 42 0 Lease payments /% on time 2 Output/Efficiency 9/100% 8/100% 8/100% 8/100% Property Tax Rate 2 Efficiency >.0500% .0328% .0328% .0328% Financing quotes requested /received 2 Output 10/10 10/7 10/6 0 Interest Rate on Capital Lease 2 Efficiency <1.5% 1.695% 1.22% 0 Cash Reserves % of Expenditures 2 Output >25% 141% 59% 53% Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Tech.A.— 1—fc end PTF'e nlen included in fhe fimeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 143 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Cumulative Capital Development Fund Number 406 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Police vehicles & related equipment Lease 1,200,000 1,200,000 1,200,000 1,200,000 4,800,000 2 Police street crime unit vehicles Cash 36,000 36,000 36,000 36,000 144,000 3 4 5 Not funded for 2014 in Fund 406. See COIT Fund 404 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 1,236,000 1,236,000 1,236,000 1,236,000 4,944,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Lease purchase approximately 40 to 50 replacement police vehicles and related equipment per year. 2 Purchase replacement street crimes vehicles (SOS) as needed for cash. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 144 Form 1 145 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Cumulative Capital Im rovement Fund Number 407 Department Description & Purpose Account for state cigarette tax distribution revenue, hotel /motel tax and South Bend School Corporation contractual revenue used for Century Center related debt service. 2013 2014 2011 2012 Amended 6130113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes - - - - - - Other Taxes 459,544 418,323 408,990 129,108 409,000 10 0.0% Grants /Intergovernmental - - - - - - - Charges for Services - - - - - - - Interest Earnings 36 15 100 85 150 50 50.0% Bond Proceeds - - - - - - - Donations - - - - - Other Income 25,000 30,900 25,000 25,000 0.0% Transfers In Total Revenue 484,580 449,238 434,090 129,193 434,150 60 0.0% Expenditures by Cost Center Century Center Debt Service 594,000 402,277 367,575 184,875 364,762 (2,813) -0.8% Total Cost Center Expenditures 594,000 402,277 367,575 184,875 364,762 (2,813) -0.8% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - Debt Service - Principal 425,000 356,250 326,250 161,250 330,000 3,750 1.1% Debt Service - Interest & Fees 169,000 46,027 41,325 23,625 34,762 (6,563) -15.9% Other Services & Charges (39xx) - - - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 594,000 402,277 367,575 184,875 364,762 (2,813) 0.8 Ca ital - - Total Expenditures by Type 594,000 402,277 367,575 184,875 364,762 (2,813) -0.8% Net Surplus / (deficit) (109,420) 46,961 66,515 (55,682) 69,388 Beginning Cash Balance 160,178 50,758 97,719 97,719 164,234 Balance Sheet Adjustments - - Ending Cash Balance 50,758 97,719 164,234 42,037 1 233,622 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Beginning in 2012, Fund 407 pays for 75% of the 2011 Century Center Bond refunding with 25% paid by the COIT Fund. Cigarette tax money is down and fund 407 cash reserves have been declining for several years. The fund received hotel /motel taxes in the amount of $150,000 per year.The fund cash flow position has improved during 2012 and 2013. The Century Center bonds were refunded during 2011 and this has resulted in significant interest savings. The principal balance on the bonds is $2,070,000 at December 31, 2013 and the final payment is due February 1, 2018. Form 1 145 City of South Bend, Indiana 2014 Budget Departmental Summary Name Cumulative Capital Improvement Fund Number 407 zuia Accompnsnmentsiuutcomes (4 -iu requlrea) State distributions received are recorded in a timely manner. Debt service payments for Century Center are paid on time. City Strate cu w vapanmam —15 io —Ly auaie91— tw- Iu reywreut .—n— Ensure that fund performs within budgetary guidelines. 2 Account for state cigarette tax distribution, hotel /motel tax and SBCSC revenue used for Century Center debt service 2 Exceed target cash reserve requirement of 25% of expenditures at June 30 and December 31. 2 zui4 ziignmcant unangesn:nanengesiupportunnies (wnn a focus on sowtions) Receive state tax distributions without delay from State. Decling revenue in cigarette tax money has resulted in a the payment of 25% of the 2011 Century Center bond refunding from the COIT Fund. Cash position expected to improve during 2014. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Positive cash balance 2 Output > $91,000 $97,719 $164,234 $233,622 Cash reserves % of expenditures 2 Output > 25% 27% 45% 64% Debt service payments on time 2 Effectiveness 2/2 2/2 2/2 2/2 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: None. Fund is not used for IT expenditures. Form 1 146 Form 1 147 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name IMajorldoves Fund Number 412 Department Description & Purpose Fund accounts for proceeds of one -time State of Indiana Toll Road Lease distribution of $12,823,151 received in 2006. The City has utilized this money to make loans to certain economic development projects to be repaid from tax increment financing revenue and other important infrastructure projects. For 2014, the fund will be used to pay for a portion of the City's complete street/two way street initiative in the downtown. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - Interest Earnings 77,860 394,379 289,648 136,372 269,746 (19,902) -6.9% Bond Proceeds - - - - - Donations - - - - - Other Income 32,036 320,884 239,014 118,032 312,052 73,038 30.6% Transfers In Total Revenue 109,896 715,263 528,662 254,403 581,798 53,136 10.1% Expenditures by Cost Center Eddy Sreet Commons /Triangle Dev. 293,466 1,374,109 75,256 53,197 - (75,256) -100.0% US 31 Relocation 43,200 758,312 770,090 573,335 (770,090) - 100.0% Olive Sample Overpass Design - - 1,680,000 174,454 (1,680,000) - 100.0% Main Street Two Way Street Design 10,500 870,500 91,530 (870,500) -100.0% Smart Streets Program - - - 4,500,000 4,500,000 Total Cost Center Expenditures 336,666 2,142,922 3,395,846 892,516 4,500,000 1,104,154 32.5% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges Capital 336,666 2,142,922 3,395,846 892,516 4,500,000 1,104,154 32.5% Total Expenditures by Type 336,666 2,142,922 3,395,846 892,516 4,500,000 1,104,154 32.5% Net Surplus I (deficit) (226,770) (1,427,658) (2,867,184) (638,113) (3,918,202) Beginning Cash Balance 9,551,125 9,324,355 7,896,697 7,896,697 5,029,513 Balance Sheet Adjustments - - Ending Cash Balance 9,324,355 7,896,697 5,029,513 7,258,584 1,111,311 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Council authorized expenditures from Major Moves of up to $1,000,000 (Douglas Road), $5,478,508 (Eddy Street Commons /Triangle Development) to be repaid with TIF property tax revenue. The Douglas Road project was completed in 2009, Eddy Street Commons was completed in 2011 and the Triangle Development project were completed in 2013.2013 expenditures consist of $1,680,000 for design and ROW reconstruction of the Olive Sample Overpass and $870,500 for the design of the S curve removal. In the 2014 budget, $4.5 million dollars is included for the smart street Droaram. Form 1 147 City of South Bend, Indiana 2014 Budget Departmental Summary Name IMajorMoves zui,i Accompusnmentsluutcomes t4 -iu requires/ U.S. 31 utilities relocation construction in progress Collection of semi - annual loan reimbursement payments of $41,442 from the Douglas Road TIF Completed downtown 2 -way street study Fund Number 412 City Strateg AU ry uepannrem —1b a vutecuvesrunnaye w a.ny aua Leg ies tff- I Ieyuueu! rvunruer Start design work on essential projects for the Olive Sample Overpass and two -way traffic on Main Street in the downtown. 3 Work on complete street/two way street program. 3 cu rff orgnuiwm wranyesrwrauenyesrvppununmes kwon a I-- un sor Public outreach & education for converting to 2 -way streets in downtown area nay renm manse mumarurs 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Number of projects in progress 2 Output 2 2 2 2 Interest Earnings 2 Outcome $270,000 $394,379 $289,648 $269,746 Ending Cash Balance 2 Outcome $1,000,000 $7,896,697 $5,029,513 $1,111,311 TVDes: output quality, outcome, technoloav Infnrma }inn Tachnnlnnv lone }� and FTF'e glen includarl in fha financial eummanl Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Capital Total Expenditures Information Tech. Staffing (FTE's) Form 1 148 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name I Major Moves Fund Number 412 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Complete/Two Way Street Program Cash 4,500,000 4,500,000 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 4,500,000 4,500,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Design and construction of a portion of the complete street/two way street program in the downtown area. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 149 Form 1 150 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris Performing Arts Center Capital Fund Number 416 Department Description & Purpose Fund established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons at the Morris Performing Arts Center. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 84,288 85,904 100,000 60,759 100,000 0.0 Interest Earnings 1,503 1,997 1,500 863 1,500 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 85,791 87,901 101,500 61,622 101,500 0.0 Expenditures by Cost Center Morris PAC Capital Improvement 120,683 172,417 72,666 19,738 53,200 (19,466) -26.8 Total Cost Center Expenditures 120,683 172,417 72,666 19,738 53,200 (19,466) -26.8 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 513 6,274 25,500 1,243 14,700 (10,800) -42.4% Professional Services (31xx) - - - - - C o m m /Transportation (32 xx ) Printing & Advertising (33xx) - - Insurance (34xx) 60 3,460 Utilities (35xx) - - - - Repairs & Maintenance (36xx) 29,970 5,080 4,741 (5,080) -100.0 Debt Service - Principal - - - Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 20,926 14,407 15,890 7,204 23,000 7,110 44.7 Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - - - =9 tal Service To & Charges 50,956 17,867 20,970 11,945 23,000 2,030 9.7 Capital 69,214 148,276 26,196 6,550 15,500 (10,696) -40.8% Total Expenditures by Type 120,683 172,417 72,666 19,738 53,200 (19,466) -26.8 Net Surplus / (deficit) (34,892) (84,516) 28,834 41,885 48,300 Beginning Cash Balance 515,676 480,784 396,268 396,268 425,102 Balance Sheet Adjustments - - Ending Cash Balance 480,784 396,268 425,102 438,153 1 473,402 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no Staffing for this Surcharge Fund. The funds in this account are received from a per sold ticket surcharge. Expenditures are tied to renovating, remodeling, or otherwise improving the facilities and /or service to the patrons of the Morris Performing Arts Center. Form 1 150 City of South Bend, Indiana 2014 Budget Departmental Summary Name Morris Performing Arts Center Capital 7 Fund Number 416 zuia Accompusnmentsiuutcomes t4 -iu requires) Finished replacing all of the windows and doors in the Grand Lobby Received the Southold Preservation Award Nomination for "Historic Restoration" Grand Lobby Entrance Doors, Windows, Lower Level Restrooms Remodeled the bathroms in the Lower Level (in the Bistro) of the Morris Performing Arts Center Received the Michiana Area Construction Industry Advancement Fund (MACIAF) "Excellence in Construction Award for Interior /Municipal" Received the Southold Preservation Award Nomination for Historic Preservation Original 1921 North Exterior Brick Wall Received the Chamber of Commerce of Saint Joseph County Salute to Business Capital Investment Award for Continued Investment in the community cu w Pd ramem —15 a —tecuvesi unrtage io —LY auaie91— tff- i u - To continue maintaining our Magnificant and Historical Building City Strate rvumuer zui4 ziigmTicant t ;nangesn;nanengesiupportunities (wnn a Tocus on sowtions) - One of the chalanges of attracting more acts / performances depends on our marketability and availability of house equipment to be up to date. ney ren unnance uiuwa�u�s 2016 2012 2014 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Fund Reimbursment 2 Outcome $100,000 $84,288 $100,000 $100,000 Maintaining Industry Ranking 2 To continue to be on the first 100 venues worldwide output, efficiencv. effectiveness, aualitv. outcome. Information Technology costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Capital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: There is no staffing for this fund, hence, no charges Form 1 151 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris Performing Arts Center Capital Fund Number 416 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Stage /Dock Repairs Cash 15,500 - 15,500 2 Curtain Track Replacement Cash - 15,000 - 15,000 3 To replace the Fire Curtain Control Sys Cash - 14,000 - - 14,000 4 Miscellaneous items, as needed Cash - 35,000 35,000 70,000 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 15,500 15,000 14,000 35,000 35,000 114,500 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Stage /Dock repairs - upgrade and repair the Loading Dock, Orchestra Shell, Rigging Equipment 2 To replace the outdated Track 3 To replace the Fire Curtain Control System 4 Miscellaneous, as needed 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 152 Form 1 153 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Community Revitalization Enhancement District I Fund Number 434 Department Description & Purpose CREED funds committed to repay Federal Section 108 loan each year until 2015 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes - - - - Other Taxes 733,100 653,185 650,000 650,000 0.0% Grants /Intergovernmental - - - - - Charges for Services - - - - - InterestEarnings 1,507 1,259 1,000 342 1,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 734,607 654,444 651,000 342 651,000 0.0 Expenditures by Cost Center Current Program Year (1050) 848,322 878,554 873,949 36,975 650,950 (222,999) -25.5 Total Cost Center Expenditures 848,322 878,554 873,949 36,975 650,950 (222,999) -25.5 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - Debt Service - Principal 720,000 775,000 800,000 - 609,000 (191,000) -23.9 Debt Service - Interest & Fees 128,322 103,554 73,949 36,975 41,950 (31,999) -43.3 Other Services & Charges (39xx) - - - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 To & Charges tal Service 848,322 878,554 873,949 36,975 650,950 (222,999) -25.5% Total Expenditures by Type 848,322 878,554 873,949 36,975 650,950 (222,999) -25.5 Net Surplus / (deficit) (113,715) (224,110) (222,949) (36,633) 50 Beginning Cash Balance 561,411 447,696 223,586 223,586 637 Balance Sheet Adjustments - - Ending Cash Balance 447,696 223,586 637 186,953 1 687 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: CRIED is derived from State sales taxes generated within the CRED district (within Studebaker /Oliver area) up to a maximum $11M annually through 2015. The distribution is made once a year in October and amount fluxuates significantly (note historical revenues). If we do not receive enough revenue in 2013 and 2014, we will need money from another source to cover deficit. Amount reported in 2014 for debt service principal is reduced by $216,000 for an amount that will be paid from a separate DCI fund in 2014. Form 1 153 City of South Bend, Indiana 2014 Budget Departmental Summary Name zuis Accompusnmentsiuutcomes (4 -iu requirea) Anticipate making Section 108 #8 debt service payments in a timely manner. Zero audit findings Monitor revenue to ensure adequate to cover debt service cu w veparunem —15 io —LY auaie91— tw- Iu rt Anticipate making Section 108 #8 debt service payments in a timely manner. Zero audit findings Monitor revenue to ensure adequate to cover debt service Fund Number 434 City Strategy rvumuer 2 2 2 zui4 ziigmttcant t :nangesn;nanengesn)pportunities (wnn a focus on sowtions) If CRIED funds dry up or are not in an amount great enough to make full debt service payments, COIT or other source will need to make pymts. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 154 Form 1 155 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleski Bond Construction Fund Number 438 Department Description & Purpose To account for capital improvement expenditures at the Stanley Coveleski Regional Stadium 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - Interest Earnings 5,268 Bond Proceeds - Donations Other Income Transfers In Total Revenue 5,268 Expenditures by Cost Center Coveleski Bond Contruction (1001) 4,464,858 Total Cost Center Expenditures 4,464,858 Expenditures by Account Type Salaries & Wages - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 77,516 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - =9 tal Service To & Charges 77,516 Capital 4,387,342 Total Expenditures by Type 4,464,858 Net Surplus / (deficit) (4,459,590) Beginning Cash Balance 4,459,590 Balance Sheet Adjustments Ending Cash Balance Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Bond fully spent by end of 2011. Fund no longer needed. Request fund be closed. Form 1 155 Form 1 156 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Palais Royale Historic Preservation Fund Number 450 Department Description & Purpose Fund established for continuing historic preservation, maintenance, and repair of the Palais Royale, an historic landmark in downtown South Bend listed since 1984 on the National Register of Historic Places, and contiguous to the Morris Performing Arts Center. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - ChargesforServices 14,202 11,866 16,000 5,396 16,000 0.0% Interest Earnings 118 247 125 129 125 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - Total Revenue 14,320 12,113 16,125 5,525 16,125 0.0 Expenditures by Cost Center Palais Royale Historic Preservation Fw 3,983 - - - 10,000 10,000 - Total Cost Center Expenditures 3,983 10,000 10,000 Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 3,983 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - - Repairs & Maintenance (36xx) 10,000 10,000 Debt Service - Principal - - Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - =9 Total Service & Charges 3,983 10,000 10,000 Total Expenditures by Type 3,983 10,000 10,000 Net Surplus / (deficit) 10,337 12,113 16,125 5,525 6,125 Beginning Cash Balance 35,854 46,191 58,304 58,304 74,429 Balance Sheet Adjustments - - Ending Cash Balance 46,191 58,304 74,429 63,829 1 80,554 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no staffing for this Historical Preservation Fund. This fund is created by adding a 2% charge for the rental of the building and on Gross Receipts for catering charges. Maintenance / repairs are needed to maintain the historical nature of the building. Form 1 156 City of South Bend, Indiana 2014 Budget Departmental Summary Name Palais Royale Historic Preservation Fund Number 450 zuia Accompusnmentsiuutcomes (4 -iu requirea) - Continuing to maintain the beauty and Historical nature of the building cu w Pd ramem —15 a —Jecuvesi unrtage io —Ly auaie91— tff- i u - To continue maintaining our Magnificant and Historical Building zul4 ziignmcant unangeslcnanengesn ) pportunnies (wnn a Tocus on sowtions) Challenge is to maintain the Historic nature of this facility. The funds collected allow us to help support this challenge. City Strate rvumuer 2 ney ren unnance uiuwaw�s 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Fund Reimbursment 2 Outcome $16,000 $14,320 $15,000 $16,000 Maintaining the Historical Facility 2 Quality Total Expenditures Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: There is no staffing or special technology needed needed to maintain this fund. Form 1 157 Form 1 158 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name College Football Hall of Fame Capital Fund I Fund Number 677 Department Description & Purpose Fund is used to fund repairs and maintenance of the building and infrastructure components at the city -owned College Fottball Hall of Fame building. Fund received revenue transfers of professional sports development area (PSDA) taxes from Fund 377 of $200, 000 per year through 2010. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 2,910 3,906 4,500 1,542 2,500 (2,000) -44.4% Bond Proceeds - - - - - Donations - - Other Income 115,286 42 Transfers In Total Revenue 2,910 119,192 4,500 1,584 2,500 (2,000) -44.4 Expenditures by Cost Center Hall of Fame Building 168,262 274,558 179,322 25,431 179,659 337 0.2 Total Cost Center Expenditures 168,262 274,558 179,322 25,431 179,659 337 0.2 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 9,274 1,416 15,000 2,358 15,000 0.0% Professional Services (31xx) - - 20,000 - - (20,000) - 100.0% Comm/Transportation(32xx) - Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 5,556 4,236 4,176 2,088 6,308 2,132 51.1 Utilities(35xx) - - 88,051 13,973 108,051 20,000 22.7% Repairs & Maintenance (36xx) 153,432 268,906 52,095 7,011 50,300 (1,795) -3.4% Debt Service - Principal - - - - - Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - - - =9 To & Charges tal Service 158,988 273,142 164,322 23,072 164,659 337 0.2 Total Expenditures by Type 168,262 274,558 179,322 25,430 179,659 337 0.2% Net Surplus / (deficit) (165,352) (155,366) (174,822) (23,846) (177,159) Beginning Cash Balance 1,039,804 874,452 719,086 719,086 544,264 Balance Sheet Adjustments - - Ending Cash Balance 874,452 719,086 544,264 695,240 1 367,105 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Actively trying to find appropriate re -use of vacant downtown structure. Form 1 158 City of South Bend, Indiana 2014 Budget Departmental Summary Name zuis Accompnsnmentsruutcomes (n-iu requires) All repairs to building completed in timely manner and in accordance with transition agreement. Actively market building for re -use Produce marketing materials to advertise availability cu w veparuuem —15 io —Ly auaieg— tw- i u reywreut Funds used to complete projects meet criteria for City eligible expenes per transition agreement. Fund performs within budgetary guidelines. Fund Number 677 zuia ziignmcant t ;nangesit;nanengesiupportumties (w¢n a Tocus on soiutions) Hall of Fame ended operations in South Bend at the end of 2012 The fund has no projected revenue source except for a small amount of interest earnings. Cash reserves are declining in the fund. Sponsoring a competition to offer options for reuse City Strate rvumuer 1 1 ney ren unnance umicaw�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Find appropriate reuse for buildinq Output Sold N/A keep maintained SELL Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 159 Form 1 160 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Building Department Fund Number 600 Department Description & Purpose The mission of the Building Services Department is to insure the health, safety and welfare of the general public through proper construction of all structures and by providing precise, up -to -date, innovative and technical expertise based on nationally recognized Building Codes. We serve as Zoning Administrators and Floodplain Administrators for St Joseph County and City of South Bend; and serve the public by inspecting, informing, and insuring a safe place to work, play and live. In 2014, the Code Enforcement and Animal Control functions have been included in this fund. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 879,945 990,148 1,147,035 466,715 1,503,001 355,966 31.0% Interest Earnings 113 380 1,000 436 1,000 - 0.0% Bond Proceeds - - - - - Donations - - - - - Other Income 11,546 19,539 1,089 2,000 2,000 Transfers In 408 2,306,559 2,306,559 Total Revenue 891,604 1,010,067 1,148,035 468,240 3,812,560 2,664,525 232.1% Expenditures by Cost Center BuildingDept - Inspections 386,433 410,928 512,168 200,551 476,147 (36,021) -7.0% Building Dept - Licensing 71,276 75,793 94,467 43,044 90,304 (4,163) -4.4% Building Dept - Permit/Plan Review 233,577 248,383 309,577 141,058 470,952 161,375 52.1% BuildingDept - Zoning 167,455 178,069 221,940 101,126 212,162 (9,778) -4.4% Buildign Dept - Demolition - - 10,000 - 10,000 - 0.0% Code Enforcement - 1,836,074 1,836,074 - Animal Control 689,215 689,215 Total Cost Center Expenditures 858,741 913,173 1,148,152 485,779 3,784,854 2,636,702 229.6% Expenditures by Account Type Salaries & Wages 553,055 574,716 702,111 313,799 1,377,921 675,810 96.3% Fringe Benefits 3,650 3,600 251,864 113,228 606,537 354,673 140.8% Other Personnel costs 182,941 194,290 3,660 1,800 18,120 14,460 395.1% Total Personnel 739,646 772,606 957,635 428,827 2,002,578 1,044,943 109.1% Supplies 22,923 24,552 40,579 15,059 186,265 145,686 359.0% Professional Services (31xx) 12,809 12,809 31,812 9,156 283,517 251,705 791.2% Comm/Transportation(32xx) 8,214 9,772 11,290 4,239 46,070 34,780 308.1% Printing &Advertising (33xx) 30 1,165 1,000 108 23,300 22,300 2230.0% Insurance(34xx) 20,160 12,396 12,976 6,287 62,220 49,244 379.5% Utilities (35xx) - - - - 29,000 29,000 - Repairs & Maintenance (36xx) 26,278 33,205 32,548 12,622 762,229 729,681 2241.9% Debt Service - Principal 4,350 8,699 14,868 6,826 20,326 5,458 36.7% Debt Service - Interest & Fees - - 1,839 429 1,474 (365) -19.8% Other Services & Charges (39xx) 24,331 22,207 15,405 2,226 106,875 91,470 593.8% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes - - Transfers Out 52,000 52,000 Other Financing Uses 50xx Total Service & Charges 96,172 100,253 121,738 41,893 1,387,011 1,265,273 1039.3% Capital 15,762 28,200 209,000 180,800 641.1% Total Expenditures by Type 858,741 913,173 1,148,152 485,779 3,784,854 2,636,702 229.6% Net Surplus / (deficit) 32,863 96,894 (117) (17,539) 27,706 Beginning Cash Balance 36,594 69,457 203,790 203,790 203,673 Balance Sheet Adjustments - 37,439 - Ending Cash Balance 69,457 203,790 203,673 186,251 1 231,379 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 13.00 13.00 15.00 14.00 32.00 17.00 Bargaining - - - - - - Part -Time /Seasonal/Temporary 0.50 0.50 Total FTE's 13.00 13.00 15.00 14.00 32.50 17.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: Eliminated one Building Inspector VI position as the building trades have not improved to a level that we need another inspector. Residential and Commercial construction fees are based on National building cost per square foot and is estimated to be a 2.2% increase. Addition of Code Enforcement and Animal Control departments from the General Fund for the 2014 budget. Additional personnel costs for Code Enforcement Department are included in EDIT Fund 408 for the 2014 budget. The 2014 transfer in of $2,306,560 is from the EDIT Fund 408. Form 1 160 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Building Department Fund Number 600 2013 Accomplishments /Outcomes (4 -10 required) The new fee ordinance went into effect and is helping to maintain a cash reserve for the Department Purchased an architectural printer /scanner which will provide a more efficient method of storing and retrieving commercial prints Hosted a flood plain workshop attended by State -wide flood plain representatives 13,722 inspections performed and 88,422 total miles driven resulting in 6.44 miles per inspection Began Beta testing of (pads for field service and software use. City Strategy wr,4 uepartment uoais a, uolecnvesrunKage to uny atrategies ty - -iu requ rreu/ 2013 2011 2012 Amended Actual Actual Budget Numoer To assure design standards and code compliance at the earliest state of a project Variance 2013 -2014 3 To provide fast and efficient service to the customers in obtaining permits 2 To maintain and manage fee collections to maintain our cash reserve 2016 2 To assure work throughout the community is being performed by legitimate contractors to assist customers in getting project performed to code 2 To inspect projects for compliance to all applicable codes, standards, and regulations; and inform customers of those Estimated 2014 codes, standards, and regulations Goal 2 To assure zoning compliance on all properties and provide alternatives to the zoning ordinance due to hardship (if available) 2 Consolidate Building Department and Code Enforcement Departments for greater efficiency and effectivness Cash Reserve of 50% of budget 2 Residents and landlords will have access to housing that meets minimum maintenance requirements $580,000 1,2 Residents and landlords will experience a stabilization or increase in actual property values. $207,019 1,2 Residents and property owners will experience cleaner neighborhoods. Effectiveness 3 zuia srgnmcant t nangesicnauengesiuppor [ unnres twnn a Tocus on solusrons/ Provide our inspectors with laptops /ipads with electronic code books and inspection software to provide more accurate and efficient inspections and to furnish the public and office staff with up -to- the - minute inspection results Stay current with new codes adopted by the State and alert customers of those code changes To adjust permit and inspection software in order to provide more efficient and accurate tracking of information in order to better serve the community. Identify additional funding for demolitions. Provide an updated count of vacant and abandoned properties by utilizing inspectos' laptops in the field. Continue to evaluate landlord registration through the Neighborhood Resources Corporation. Expedite the length of time to clean or cut a property utilizing the "work orders" software within Naviline. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Cash Reserve of 50% of budget GG Efficiency $580,000 $166,351 $340,525 $207,019 Red tags issued for code violations BE Effectiveness 0 27 22 20 Zoning Compliance- County & City GG Effectiveness 45% 28.5% 33% 35% Meetings with Customers on Codes GG Effectiveness 470 470 300 350 Permit fees over Operational Costs GG Efficiency 250,000 $76,975 155,740 58,595 Notification of Plan Reviews Win 48 hr; GG Efficiency 95% 83% 90% Housing Inspections Performed 3 Output 9600 9481 9500 9400 Structures Repaired 3 Outcome Structures Demolished 3 Outcome 400 25 100 100 Hearings Held 3 Output 1050 1051 1050 1050 Vehicles Tagged 3 Output Violaters 591 407 400 Vehicles Towed 3 Outcome Violaters 58 50 55 Violation Letters Sent 3 Output 10000 12536 8979 9000 Properties Cleaned by the City 3 Outcome 3000 4041 1637 2500 Properties Cleaned by Owner 3 Outcome 4000 6318 1692 3500 Cost per Inspection GG Efficiency 45.25 33.88 37.66 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 161 Form 1 162 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Building Department Fund Number 600 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Vehicles Lease 25,000 70,500 47,000 47,000 47,000 236,500 2 Small articulated loader (969) Cash - - - - - 3 Small articulated loader (971) Cash - - - 4 Single axle dump truck (910) Cash 90,000 90,000 5 Compact hybrid auto (939) Cash 24,000 24,000 6 Compact hybrid auto (938) Cash 24,000 24,000 7 Compact hybrid auto (932) Cash 24,000 24,000 8 4WD P/U (922) (mowing & snow) Cash 22,000 - 22,000 9 4WD P/U (916) (tire pick up & plow) Cash - 22,000 22,000 10 Single axle dump truck (913) Cash 90,000 - 90,000 11 Compact hybrid auto (905) Cash - 24,000 - 24,000 12 Compact hybrid auto (921) Cash - - 24,000 24,000 13 Extended Van w /cage (980) Cash 54,000 - - 54,000 14 Extended Van w /cage (985) Cash - 54,000 54,000 15 Extended Van w /cage (981) Cash 54,000 - 54,000 16 Extended Van w /cage (984) Cash - 54,000 54,000 17 - - Proiect Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 209,000 236,500 179,000 125,000 47,000 796,500 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Vehicles to maintain our fleet 2 Replace a $3,000 /month lease 3 Replace a $3,000 /month lease 4 Replace a 2005 dump with 6,900 hours 5 Replace existing 2004 cavalier with 97,000 miles 6 Replace existing 2002 cavalier with 91,000 miles 7 Replace existing 2004 cavalier with 138,000 miles 8 Replace a 2005 pick up with 52,000 miles 9 Replace a 2004 dump with 7,200 hours 10 Replace a 2000 dump with 8,566 hours 11 Replace existing 2010 Prius 12 Replace existing 2010 Prius 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 162 Form 1 163 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Parking Garage Fund Fund Number 601 Department Description & Purpose Manage 3 parking garages (Main & Colfax, Leighton, and Wayne & St. Joseph) for downtown use. Also provide parking enforcement for downtown and Eddy Street Commons area. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 878,696 812,140 943,905 429,251 900,500 (43,405) -4.6% Interest Earnings 2,112 4,124 4,000 1,824 4,000 0.0% Bond Proceeds - - - - - - Donations - - - - - - - Other Income 193,422 107,702 111,034 42,056 135,900 24,866 22.4% Transfers In - - - - - - - Total Revenue 1,074,230 923,966 1,058,939 473,131 1,040,400 (18,539) -1.8% Expenditures by Cost Center Main Street Garage (0460) 191,212 293,839 301,200 181,841 184,410 (116,790) -38.8% Leighton Plaza Garage (0462) 325,697 362,483 486,099 140,184 286,409 (199,690) -41.1% Downtown Enforcement (0463) 98,531 84,682 87,390 27,413 90,606 3,216 3.7% Wayne Street Garage (0464) 137,287 241,187 224,570 124,350 131,854 (92,716) -41.3% Eddy Street Enforcement 0465 - 1,220 30,580 600 15,900 14,680 -48.0% Total Cost Center Expenditures 752,727 983,411 1,129,839 474,388 709,179 (420,660) - 37.2% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Su lies - - - - - Professional Services (31xx) 670,761 547,280 650,231 321,333 591,825 (58,406) -9.0% Comm/Transportation(32xx) - - - - - Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 3,876 2,988 2,964 1,482 7,554 4,590 154.9% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 35,856 8,148 22,850 41,200 18,350 80.3% Debt Service - Principal - - - - - - Debt Service - Interest & Fees - - - - - - Other Services & Charges (39xx) 142 1,552 12,600 1,738 12,600 0.0% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out - - Other Financing Uses 50xx 14,184 17,772 - - - Total Service & Charges 724,819 577,740 688,645 324,553 653,179 35,466 -5.2% Capital 27,909 405,671 441,194 149,835 56,000 (385,194) - 87.3% Total Expenditures by Type 752,728 983,411 1,129,839 474,388 709,179 420,660 -37.2% Net Surplus / (deficit) 321,502 (59,445) (70,900) (1,257) 331,221 Beginning Cash Balance 593,388 914,890 855,445 855,445 784,545 Balance Sheet Adjustments - - - Ending Cash Balance 914,890 855,445 784,545 854,188 1,115,766 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Changes in enforcement policies produce more customer - friendly practices, but revenue changes. Capital expenditures for 2014 are less expensive than 2013. In 2013 we complete the lighting upgrades and adding signage. Form 1 163 City of South Bend, Indiana 2014 Budget Departmental Summary Name Parking Garage Fund Fund Number 601 zu i s Accompnsnmemsiumcomes t4- i u requirea/ Entered into management agreement with Downtown South Bend, Inc. /Block by Block. Designing specifications for new lights which are anticipated to save significantly on future utility costs. Install lights in all 3 garages. Installation of new parking gates and credit card payment system to enhance customer experience. Implement improved customer communication mechanisms zu iw vepartmem: voais & vofecavesiunKage co �,ny zara[egies t4 -iv re Install new buidling signage to help parkers find places Install new trash receptacles to increase usability and attractiveness Review and reconcile cash receipts in the fund Review and process monthly billings for accuracy and eligibilty of expenses. zu iw oignmcam: tnangesitnauengesivpponumues twin a Tocus on Anticipate utility savings from 2012 lighting improvements. City Strate rvumoer 3 3 2 2 ney rerrormance moicaiors 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal if available if available Target Zero audit findings Good Gov't Efficiency 0 0 0 0 Maximize occupancy /usage rates Good Gov't Effectiveness 95% 91% 92% 93% Customer satisfaction rates Good Gov't Effectiveness 80% 59% 70% 75% Types: output, efficiency, effectiveness, quality, outcome, technology Information Technologv /costs and FTF's also included in the financial summarvl Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Capital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 164 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Parking Garage Fund Fund Number 601 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Roof membranes resealed Cash - 2 Replace storm water pipes Cash 24,000 24,000 3 Replace fire extinguisher cabinets Cash - - - - 4 Elevator overhaul /upgrades Cash 12,000 17,000 12,000 41,000 5 Interior painting Cash 20,000 10,000 - - 30,000 6 Entrance /stairwell concrete Cash - - 75,000 75,000 7 Energy - efficient lighting - Leighton Cash - - 8 9 10 11 12 13 14 15 - - Proiect Capital 16 New building signage Cash 18,000 18,000 17 Install emergency call boxes Cash - - 18 Software - monthly credit cards Cash - - - 19 Exterior billboards Cash 60,000 60,000 120,000 20 Automation upgrades Cash - 10,000 10,000 21 Interior music system Cash 30,000 - 30,000 22 Exterior art project Cash - 40,000 40,000 23 Smart Street meters Cash - 65,000 65,000 24 - - 25 26 27 28 29 30 - - - - Total 56,000 117,000 140,000 140,000 453,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Ca ital Justification: 1 Roof membranes needed to keep garages from deteriorating. 2 Galvanized pipes are beginning to rust. Replace with PVC. 3 Replace fire extinguisher cabinets before they become unfunctional. 4 Occasional overhaul required to keep in good working order. 5 Painting to keep garages clean and attractive. 6 Maintenance on concrete surfaces 7 Upgrade to increase security as well as save energy and utility costs. 8 9 10 11 12 13 14 15 16 New building signage needed to help customers identify parking options in downtown. 17 Upgrade to enhance customer safety. 18 Upgrade to enable monthly parkers to pay by credit card. 19 Upgrade for posting events; possible revenue generator. 20 Expect technology will improve and upgrades necessary to enhance customer service. 21 Possible improvement to customer security and enhancement to downtown. 22 Possible improvements to make downtown more attractive and vibrant. 23 Possible enhancement to customer service 24 25 26 27 28 29 30 Form 1 165 Form 1 166 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Solid Waste Operating Fund Fund Number 610 Department Description & Purpose Trash collection and disposal for City residents. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Bud et Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 4,772,685 4,805,802 4,766,995 2,425,044 4,766,995 0.0% Interest Earnings 3,363 5,359 6,000 2,074 6,000 0.0% Bond Proceeds - - - - - - Donations - - - Other Income 53,324 276,188 484,706 13,617 484,706 0.0% Transfers In Total Revenue 4,829,372 5,087,349 5,257,701 2,440,735 5,257,701 0.0% Expenditures by Cost Center Solid Waste 4,064,633 4,386,246 4,450,103 2,331,526 4,196,310 (253,793) -5.7% Recycling Program 698,703 700,193 744,588 292,704 744,588 0.0% Code Clean -up Crew - - 382,871 208,861 278,376 (104,495) -27.3% 311 Call Center Allocation 70,422 - 158,425 88,003 125.0% Total Cost Center Expenditures 4,763,336 5,086,439 5,647,984 2,833,091 5,377,699 (270,285) -4.8% Expenditures by Account Type Salaries & Wages 1,130,953 1,177,119 1,201,776 615,429 1,083,411 (118,365) -9.8% Fringe Benefits 386,786 361,343 448,625 216,892 408,297 (40,328) -9.0% Other Personnel costs 8,570 6,065 11,400 4,276 10,346 1,054 -9.2% Total Personnel 1,526,309 1,544,527 1,661,801 836,597 1,502,054 (159,747) -9.6% Supplies 268,820 265,630 337,565 128,950 262,472 (75,093) -22.2% Professional Services (31xx) 716,104 834,198 991,891 399,377 1,018,755 26,864 2.7% Comm/Transportation(32xx) 1,068 3,143 75,172 840 161,875 86,703 115.3% Printing & Advertising (33xx) 34 34 500 70 250 (250) -50.0% Insurance (34xx) 214,368 117,216 112,992 56,496 183,702 70,710 62.6% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 694,875 663,267 504,196 321,332 428,339 (75,857) -15.0% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 951,827 1,248,089 1,127,306 538,628 1,084,250 (43,056) -3.8% Grants & Subsidies - - - - - Payment In Lieu of Taxes - - - - - Transfers Out 238,852 259,200 784,061 514,339 736,002 (48,059) -6.1% OtherFinancin Uses 50xx 151,079 151,135 52,500 36,462 52,500 - 100.0% Total Service & Charges 2,968,207 3,276,282 3,648,618 1,867,544 3,613,173 (35,445) -1.0% Ca ital Total Expenditures by Type 4,763,336 5,086,439 5,647,984 2,833,091 5,377,699 (270,285) -4.8% Net Surplus /(deficit) 66,036 910 (390,283) (392,356) (119,998) Beginning Cash Balance 1,136,149 1,202,185 1,203,095 1,203,095 812,812 Balance Sheet Adj ustments - - - (47,681) Ending Cash Balance 1,202,185 1,203,095 812,812 763,058 692,814 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 4.00 4.00 3.10 4.10 2.20 (0.90) Bargaining 20.00 20.00 25.00 23.00 22.00 (3.00) Part-Time /Seasonal/Temporary 12.00 10.00 6.00 9.00 6.00 Total FTE's 36.00 34.00 34.10 36.10 30.20 (3.90) Explain Significant Revenue, Expenditure and Staffing Changes Below: Cut 1 non - bargaining and 3 bargaining FTEs for 2014. Large increase in Communication /Transportation is due to increased 311 Call Center usage fees. Form 1 166 City of South Bend, Indiana 2014 Budget Departmental Summary Name Solid Waste Operating Fund Fund Number 610 zuia Accompusnmentsiuutcomes (4 -iu requires) Finalized changes to yard waste program to reduce cost and part-time crew in 2013. Finalized changes to yard waste program to remove plastic bags from collection stream. This will reduce landfill fees. Ordered new city issued containers for yard waste program. This will help automate program & reduce part-time crew size. Ordered new equipment to automate city alley collection of solid waste. City Stratec cu w uepanmem opals a vuteeuvesi unnaye w a.uy auaiagI— tw-iv reywr eul rvwnuer Solid waste will use new technology to track yard waste collection. This will provide collection data and help restore lost or 1 stolen containers to correct customers. Reduce solid waste collection routes by 1; reassign crew to manage city issued container program. 3 Code collection crew work orders to go digital and paperless. 3/4 Automate city alley solid waste collection within the alley. 5 Hold education programs on proper lawn mowing, watering, and composting. Have videos on department web page. 6 ZU14 sigmncant t:nangeslcnauengesiupportunmes (wan a Tocus on solutions) Removal of plastic bags from yard waste program. Educate customers about the change. Highlight reducing landfill fees to city. Automation of yard waste collection. Educate customers about the change. Highlight reduced operating costs. CNG Fleet change over. Highlight benefits to city and operating costs by using CNG fuel. Highlight benefits to public health. City issued yard waste container with RFID tags to track collection & container. Tags should reduce theft of containers. Key Pertormance Indicators 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Missed collection calls BE Efficiency 1,040 na n 795 Returned collection fees GG Effectiveness 0 na 52 28 On time trash collection BE Efficiency 208 na 208 208 On time yard waste collection BE Efficiency 132 na 132 132 Types: output, efficiency, effectiveness, quality, outcome, technoloqy Infnrma }Inn Tachnnlnnv lene}e and FTF'e glen includad in }ha financial a�mmarvl Expenditures 2013 2011 2012 Amended 6/30113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - - - - - - Total Expenditures Information Tech. Staffing (FTE's) Form 1 167 Form 1 168 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Solid Waste Depreciation Fund Fund Number 611 Department Description & Purpose Acquisition of assets, debt service, and lease payments for Solid Waste operations. Fund receives transfers from Solid Waste Operations fund 610 to finance capital asset acquisition and debt service financing costs. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 210 279 200 181 200 0.0% Bond Proceeds - - - - - - Donations Other Income - - - - - Transfers In 238,852 259,200 784,061 514,339 736,002 48,059 -6.1% Total Revenue 239,062 259,479 784,261 514,520 736,202 (48,059) -6.1% Expenditures by Cost Center Solid Waste 240,749 275,191 964,061 324,702 736,002 (228,059) -23.7% Total Cost Center Expenditures 240,749 275,191 964,061 324,702 736,002 (228,059) -23.7% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - Professional Services (31xx) Commfrransportation(32xx) Printing & Advertising (33xx) - Insurance (34xx) 1,428 Utilities (35xx) - Repairs & Maintenance (36xx) - - - - - - - DebtService - Principal 239,321 271,785 689,198 306,033 690,354 1,156 0.2% Debt Service - Interest & Fees - - 44,863 18,669 45,648 785 1.7% Other Services & Charges (39xx) - - - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 240,749 271,785 734,061 324,702 736,002 1,941 0.3% Ca ital 3,406 230,000 (230,000 ) - 100.0% Total Expenditures by Type 240,749 275,191 964,061 324,702 736,002 (228,059) -23.7% Net Surplus / (deficit) (1,687) (15,712) (179,800) 189,818 200 Beginning Cash Balance 17,509 15,822 110 110 310 Balance Sheet Adjustments - - 180,000 Ending Cash Balance 15,822 110 310 189,928 1 510 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Requesting significant fleet upgrades and other capital expenditures. The $180,000 balance sheet adjustment is the additional appropriation /fund transfer from Fund 610 to 611. Form 1 168 City of South Bend, Indiana 2014 Budget Departmental Summary Name Solid Waste Depreciation Fund Fund Number 611 zu'is Accompusnmentstuutcomes t4 -iu Satisfied existing debt obligations Earned interest on fund balance City Strate 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number Meet debt obligations 1 AU w -gnuiwm kwon a I-- un suluuum To continue upgrading and adding equipment without a much needed rate increase. nay renm manse muma—s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Obligations met as a % of tarqet output 100% 100% 100% 100 Tvpes: output guality, outcome, technologv Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Capital Total Expenditures Information Tech. Staffing (FTE's) Form 1 169 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Solid Waste Depreciation Fund Fund Number 611 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 (3) CNG SINGLE ARM TRUCKS 7 YR LEASE 1,060,000 - 1,060,000 2 (2) CNG CLAM BOOM TRUCKS 7 YR LEASE - 400,000 - 400,000 3 (3) CNG SINGLE ARM TRUCKS 7 YR LEASE - 1,060,000 1,060,000 4 (2) CNG CHEVY PICKUP TRUCKS 7 YR LEASE 60,000 60,000 5 (1) CNG SINGLE ARMCOLLECTION l 7 YR LEASE - 400,000 - 400,000 6 (1) CNG CLAM BOOM TRUCK 7 YR LEASE - 200,000 200,000 7 (1) CNG DUAL ARM TRUCK 7 YR LEASE 354,000 354,000 8 (1) CNG ROLL OFF TRUCK 7 YR LEASE 200,000 200,000 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 CNG REFUELING STATION CASH 50,000 50,000 19 TRUCK CLEANING/ WASH STATION 5 YR LEASE 20,000 - - 20,000 20 RFID Software and hardware 55,000 55,000 55,000 165,000 21 - - - 22 - 23 24 25 26 27 28 29 30 31 32 33 34 Total 1,185,000 455,000 1,175,000 400,000 754,000 3,969,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 2 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 3 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 4 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 5 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 6 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 7 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 8 REPLACING FLEETING DUE TO LIFE CYCLE OF EQUIPMENT AND CHANGING TO CNG TO REDUCE OPERATING COST 9 10 11 12 13 14 15 16 17 18 UPDATING FLEET TO CNG TO REDUCE OPERATING COST. STATION IS NEEDED TO REFUEL FLEET. STATION WILL BE FUNDED BY SAVINGS 19 NEEDED TO KEEP UPDATED FLEET CLEAN AND REMOVE HARMFUL RESIDUE YEAR ROUND FROM THE DEPARTMENT FLEET 20 UPDATING FLEET TO NEW SOLID WASTE COLLECTION MANAGEMENT SOFTWARE AND HARDWARE 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 170 Form 1 fi71 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Operating fund Fund Number 620 Department Description & Purpose Fund is used to account for all revenue and operational expense of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the water utility operations. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 14,013,310 15,411,152 14,526,748 6,900,816 14,612,253 85,505 0.6% Interest Earnings 4,545 10,309 9,000 3,416 9,000 - 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income 60,640 101,042 135,500 87,113 70,580 (64,920) -47.9% Transfers In 71,187 76,306 16,500 8,089 19,500 3,000 18.2% Total Revenue 14,149,682 15,598,809 14,687,748 6,999,434 14,711,333 23,585 0.2% Expenditures by Cost Center Supply& Treatment Operations 2,821,833 1,709,846 2,224,820 781,417 2,114,768 (110,052) -4.9% Distribution System Operations 3,092,648 2,832,995 3,820,182 1,565,140 4,046,779 226,597 5.9% Customer Service & Admin. 3,626,963 4,773,422 5,108,702 2,396,118 5,208,715 100,013 2.0% Water Leak Service 1,212,621 1,025,958 1,191,000 402,054 1,115,000 (76,000) -6.4% Transfer Out - Captial Fund 640,000 3,146,599 - TransferOut - SinkingFund 3,552,000 1,642,782 2,103,381 1,025,718 2,052,224 (51,157) -2.4% Transfer Out - Reserves (Dbt Serv/O &M 102,795 426,204 347,862 189,748 146,385 (201,477) -57.9% Total Cost Center Expenditures 15,048,860 15,557,806 14,795,947 6,360,195 14,683,871 (112,076) -0.8% Expenditures by Account Type Salaries & Wages 3,088,519 2,992,296 3,202,525 1,495,202 3,271,488 68,963 2.2% Fringe Benefits 1,002,403 1,059,555 1,211,265 555,990 1,302,383 91,118 7.5% Other Personnel costs 14,476 12,195 21,060 4,868 20,425 635 -3.0% Total Personnel 4,105,398 4,064,046 4,434,850 2,056,060 4,594,296 159,446 3.6% Supplies 815,729 735,226 1,107,134 441,951 1,573,511 466,377 42.1% Professional Services (31xx) 2,051,917 1,657,334 2,946,709 940,527 2,831,794 (114,915) -3.9% Commfrransportation(32xx) 286,462 263,304 292,225 137,961 88,710 (203,515) -69.6% Printing & Advertising (33xx) 33,314 44,400 63,542 17,919 5,650 (57,892) -91.1% Insurance(34xx) 197,028 233,736 220,296 110,148 170,656 (49,640) -22.5% Utilities (35xx) 591,902 658,144 694,500 289,282 717,600 23,100 3.3% Repairs & Maintenance (36xx) 490,602 436,910 623,117 170,275 452,511 (170,606) -27.4% Debt Service - Principal 5,184 5,186 3,651 2,546 5,210 1,559 42.7% Debt Service - Interest & Fees 609 319 426 46 1,345 919 215.7% Other Services & Charges (39xx) 104,081 99,016 125,173 58,723 107,485 (17,688) -14.1% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes 1,398,419 1,468,339 1,541,756 770,878 1,618,844 77,088 5.0% Transfers Out 4,294,795 5,215,585 2,451,243 1,215,466 2,198,609 (252,634) -10.3% OtherFinancin Uses 50xx 673,420 676,261 291,325 148,413 317,650 26,325 9.0% Total Service & Charges 10,127,733 10,758,534 9,253,963 3,862,184 8,516,064 (737,899) -8.0% Capital Total Expenditures by Type 15,048,860 15,557,806 14,795,947 6,360,195 14,683,871 (112,076) -0.8% Net Surplus / (deficit) (899,178) 41,003 (108,199) 639,239 27,462 Beginning Cash Balance 2,599,402 1,726,272 1,760,723 1,760,723 1,652,524 Balance Sheet Adjustments 26,048 (6,552) (343,176) Ending Cash Balance 1,726,272 1,760,723 1,652,524 2,056,786 1,679,986 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 29.00 26.00 24.05 24.05 26.20 2.15 Bargaining 46.00 44.00 48.00 45.00 44.00 (4.00) Part-Time /Seasonal/Temporary 6.00 5.00 3.00 3.50 3.00 Total FTE's 81.00 75.00 75.05 72.55 73.20 (1.85) Explain Significant Revenue, Expenditure and Staffing Changes Below: Charges for services are anticipated to remain normalized in 2014. Personnel expenditures reflect two non - bargaining customer service supervisor positions added back to the budget. Both were eliminated in the 2013 budget in error. The positions that were to be eliminated should have been two bargaining customer service representatives in which both have been removed from 2014. Additional reduction in staff are two meter serviceman IV positions. Increase in operational supply expenditures is greatly influenced by change in capitalization thresholds. Main extension materials, meters and hydrants were previously purchased in the capital fund. No operational transfer is necessary for funding capital. Form 1 fi71 City of South Bend, Indiana 2014 Budget Departmental Summary Name Water Works - Operating fund Fund Number 620 zuis Accompusnmentsiuutcomes (4 -iu requlrea) Service order conversion to work orders was successful. Outsourced the customer bill print and mailing function. Increased the number of in -house stop box repairs as opposed to hiring outside services. Automated / Self Service payment option types climbed. The rise is attributed to the increase in electronic activity vs receipt of paper checks. ZU14 Department goals & un)ectrveslunKage to city strategies (4 -1U Upgrade SCADA system through equipment and personnel improvements Provide water and support to Unity Gardens Complete AMR meter change program Continue effort to improve technological advances for real time data. Lu14 significant cnangeslunallenges /upportunitles (witn a TOCUS on solutions) Evolve field operations by introducting automation and elimination of traditional field service workload. City Strate Numner 4 5 6 1 ney ren unnance umicaw�s 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 90,370 159,670 2016 2012 2013 9,335 Supplies Mayoral - Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Average MGD Dely per FT Employee GG output .221 .221 .215 .215 3" and larger Meters Tested Accurate GG efficiency 88% 80% 80% 84 Work Orders Completed on Schedule GG output 98% NA 91% 95% Unauthorized Water Loss GG efficiency 10% 10% 12% 12% Automated /Self Service Payments GG efficiency 80% 71% 74% 76% Non -Radio Meters GG technology 0 13,361 3,500 0 Types: output, efficiency, effectiveness, quality, outcome, technology If.—fl— Tech.A.— 1—fc end FTF'e nlen included in fhe fin —ial --m-1 Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 90,370 159,670 225,520 77,757 234,855 9,335 Supplies - 5,836 5,836 36,350 30,514 Maintenance Services 49,466 55,860 103,236 46,818 47,349 (55,887) Professional Services 5,890 9,600 18,900 2,400 16,200 (2,700) Other Services - - - - - Ca ital Total Expenditures 145,726 225,130 353,492 132,811 334,754 (18,738) Information Tech. Staffing (FTE's) 1.50 2.50 3.20 2.20 3.20 Explain Significant Information Technology Trends and Changes Below: Supply increase is a result of PLC replacement and SCADA hardware. Reduction in maintenance services is atttributed to the decrease in the IT and GIS Allocation. Form 1 172 Form 1 173 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Capital Fund Fund Number 622 Department Description & Purpose Fund used to pay for capital expenditures of the water utility operations including supply and treatment operations, water distribution operations, and back office customer service operations. Monies are transferred as required from the water utility operating fund to provide necessary cash for the asset acquisitions. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 1,909 6,523 14,000 8,928 10,000 (4,000) -28.6% Bond Proceeds - - - - - Donations - Other Income - 638,359 Transfers In 1,343,131 3,146,599 Total Revenue 1,345,040 3,791,481 14,000 8,928 10,000 (4,000) -28.6% Expenditures by Cost Center Supply & Treatment Operations 67,352 223,650 599,967 193,139 497,000 (102,967) -17.2% Distribution Operations 276,670 786,527 575,575 - 421,500 (154,075) -26.8% Customer Service & Admin 55,842 38,950 41,250 14,050 35,000 (6,250) -15.2% Other - - - - - Total Cost Center Expenditures 399,864 1,049,127 1,216,792 207,189 953,500 (263,292) -21.6% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 38,950 26,050 14,050 (26,050) - 100.0% Professional Services (31xx) - - - Com mf Tra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges Ca ital 399,864 1,010,177 1,190,742 193,139 953,500 237,242 -19.9% Total Expenditures by Type 399,864 1,049,127 1,216,792 207,189 953,500 (263,292) -21.6% Net Surplus / (deficit) 945,176 2,742,354 (1,202,792) (198,261) (943,500) Beginning Cash Balance 457,787 1,402,963 4,145,317 4,145,317 2,942,525 Balance Sheet Adjustments - Ending Cash Balance 1,402,963 4,145,317 2,942,525 3,947,056 1,999,025 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Minimal expenditures are expected in 2013 due to changes in capitalization policy. Capital acquisitions in 2014 will require no transfer funding from operating monies. Form 1 173 City of South Bend, Indiana 2014 Budget Departmental Summary Name Water Works - Capital Fund Fund Number 622 zuia Accompusnmentsiuutcomes (4 -iu requirea) Replaced vehicles to provide overall efficiency and reliability. Ireland Road Water Tank was painted. Frequency drives installed on pumps at Winterberry Booster Station to improve efficiency. Water main project Ewing /Grertrude to Scott is scheduled to start in early July. cu w veparunem —15 fo —uy auafe91— tff- i u Continue to improve on safety and reliability of disinfection system. Enhance distribution system planning through use of SCADA. Hydraulic modeling software to simulate existing water system. Meter reading laptop with software enhances AMR efficiency. zul4 tiIgruncant unangeslt;naiiengesn ) pportunities (wnn a Tocus on solutions) Focus on assets to minimize cost and maximize performance. Improve on strategy and overall retention. City Strate rvumuer 5 1 5 2 ney ren unnance umicaw�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Water Main Breaks per 100 miles GG output 12.0 11.3 12.0 12.0 Types: output, efficiency, effectiveness, quality, outcome, technology 1.f--fl— T —h.A—, 1—fc ..A FTF'e nlen in fhe fin —ial ---1 Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel - - - - Supplies 34,416 86,462 2,704 2,704 (2,704) Maintenance Services - - - - Professional Services 8,425 Other Services - - Ca ital 210,000 210,000 Total Expenditures 42,841 86,462 2,704 2,704 210,000 207,296 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: The 2014 expenditure budget consists of Hydraulic Modeling Software, Laptop w /Meter Reading Software, Maintenance Management Software, and SCADA Software. Form 1 174 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Capital Fund Fund Number 622 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 (5) Mid Size Cars Cash 25,000 50,000 28,000 103,000 2 (2) FWD Cargo Vans Cash 23,500 23,500 47,000 3 (5 ) Mini Cargo Vans Cash 125,000 125,000 4 (2 )3/4 Ton Trucks w/Valve Machine Cash 32,000 32,000 64,000 5 (1) 3/4 Ton 4x4 Truck w /Plow Cash 31,000 31,000 6 (2) Backhow Cash 105,000 110,000 215,000 7 (1) Crew Truck Cash 160,000 160,000 8 (1) Tandem Axel Dump Truck Cash 140,000 140,000 9 (1) 1 Ton Dump Truck Cash 35,000 35,000 10 (4) 2 WD Truck w /Utility Body Cash 124,000 124,000 11 (3)1 -Skid Loader 1 -Loader 1-FrontEnd Cash 75,000 220,000 295,000 12 (1) SUV Cash 25,000 25,000 13 Clay Tile Roof Restore -North Station Cash 250,000 250,000 14 Well Replacement - Pinhook 42 & #3 Cash 250,000 255,000 505,000 15 - 16 - - - 17 - - - Proiect Capital 18 Chlorine Auto Emerg Shut Off Device Cash 22,000 22,000 19 Generator w /Auto Switch Cash 54,000 54,000 20 Hydraulic Modeling Software Cash 22,000 22,000 21 Laptop w /Orion Meter Read Software Cash 13,000 13,000 22 Maintenance Management Software Cash 120,000 120,000 23 SCADA Software Cash 55,000 55,000 24 Sodium Hypochlorite Generation Syst Cash 110,000 110,000 25 Water Main Extensions Cash 250,000 250,000 250,000 250,000 250,000 1,250,000 26 - 27 28 29 30 31 32 33 34 Total 953,500 924,500 804,000 588,000 495,000 3,765,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Life cycle of vehicles has reduced reliability and durability. 2014 - Replace Intrepid/ 117,354 miles, 2015 - Replace Cavilier /88,345mi., Neon/77,116 mi.2017 -two units 2 Life cycle of vehicles has reduced reliability and durability.2014- Replace 2001 Astro Van/ 80828 miles,2015- Replace 2001 Astro Van/ 82260 miles. 3 Life cycle of vehicles has reduced reliability and durability. Replacing vans 4 Life cycle of vehicles has reduced reliability and durability. 2014- Replacing 2003 Truck/ 93912 miles, 2004 Truck/ 64155 miles. 5 Life cycle of vehicles has reduced reliability and durability. Replace 2002 Truck 4x4 / 74712 miles. 6 Life cycle of heavy equipment has reduced reliability and durability. Replace unit 585 in 2015 and unit 586 in 2017. 7 Life cycle of vehicle has reduced reliability and durability. Replace unit 509. 8 Life cycle of vehicle has reduced reliability and durability. Replace unit 520. 9 Life cycle of vehicle has reduced reliability and durability. Replace unit 511. 10 Life cycle of vehicles has reduced reliability and durability. Replacing unit 506,530,538,and 548. 11 Life cycle of heavy equipment has reduced reliability and durability. Replace unit 584 in 2017. Replace unit 555 and 564 in 2018. 12 Life cycle of vehicle has reduced reliability and durability. 13 The clay tile roof at North Pumping Station is leaking and causing interior damage. 14 Wells at Pinhook have lost capacity due to age. It is most cost effective to replace vs. cleaning. 15 16 17 18 Needed for safety purposes. Device will detect chlorine gas. An alarm will sound shutting off the tank. 19 Backup power supply is needed at the Fellow Booster Station. 20 Needing a software solution for modeling hydraulics, operations, fire flow, water quaility, etc. 21 Additional laptop is needed for picking up automated drive by meter reads. 22 Needing a software solution to assist with asset preservation, renewal, and replacement planning. 23 SCADA software is necessary to strengthen communication capability. 24 It is a cost - effective, reliable and safe alternative disinfection treatment method. 25 New extensions and looping projects. 26 27 28 29 30 31 32 33 34 Form 1 175 Form 1 176 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Bond Construction Fund Fund Number 623 Department Description & Purpose The restricted fund is used for the purpose of segregating financed capital 2013 2014 2011 2012 Amended 6130113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 1,764 11,241 18,000 11,675 5,000 (13,000) -72.2% Bond Proceeds - 8,423,633 - - - Donations - Other Income 20,750 Transfers In Total Revenue 1,764 8,455,624 18,000 11,675 5,000 (13,000) -72.2% Expenditures by Cost Center Supply & Treatment Operations 9,764 130,946 3,317,418 189,417 100,000 (3,217,418) -97.0% Distribution Operations 784,572 1,667,011 2,248,785 995,766 152,751 (2,096,034) -93.2% Bond Closing Cost - 424,359 - - Debt Service Reserve Funding 577,286 Total Cost Center Expenditures 794,336 2,799,602 5,566,203 1,185,183 252,751 (5,313,452) -95.5% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 14,078 2,022,863 274,908 152,751 (1,870,112) -92.4% Professional Services (31xx) - 424,359 56,000 - - (56,000) -100.0% Commfrransportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - Repairs & Maintenance (36xx) 133,685 (133,685) -100.0% Debt Service - Principal - Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 577,286 Other Financin Uses 50xx Total Service &Charges 1,001,645 189,685 (189,685) 100.0% Ca ital 780,258 1,797,957 3,353,655 910,275 100,000 (3,253,655 ) -97.0% Total Expenditures by Type 794,336 2,799,602 5,566,203 1,185,183 252,751 (5,313,452) -95.5% Net Surplus / (deficit) (792,572) 5,656,022 (5,548,203) (1,173,508) (247,751) Beginning Cash Balance 939,387 146,815 5,802,837 5,802,837 (491,916) Balance Sheet Adjustments - - (746,550) Ending Cash Balance 146,815 5,802,837 (491,916) 4,629,329 (739,667) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Revenue bonds were issued in June 2012 with a par value of $8,300,000. An aggressive spend down of proceeds is expected in 2013. The Pinhook Water Treatment Plant Efficiency Improvement Project is expected to be 10% incomplete moving into 2014 with depletion of all proceeds soon to follow. An additional appropriation will be necessary to amend budget in mid -year of 2013 for approximately $747,000. Water meters are no longer considered capital. A newly created supply account was added for meters in 2013. Form 1 176 City of South Bend, Indiana 2014 Budget Departmental Summary Name Water Works - Bond Construction Fund I Fund Number 623 zu -is Accompusnmentsiuutcomes (4 -iu requlrea) Continued with the installation of the Automated Meter Reading (AMR) Meters. Installed the Burdette Street and Bulla Road main extension to loop service. Pinhook upgrade design is complete with construction in progress. HydroExcavation truck purchased for utility locates and repairs — Iff UCIJGRIIIeI II —15 OI VUfeRIVBSI LIIIRAyC LU idly J --Ule5 tff- I lei Complete the final construction phase of the Pinhook WTP Efficiency Project Secure balance of meters needed to conclude the exchange program. 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) N/A City Strate IV UIIIUCI 1 ney rellUlllldlll:e 111 —d—b 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Types: output, efficiency, effectiveness, quality, outcome, technology Infn —fine T— hnnl —, i—f. .—I FTF'c alen i— i ... 1 -1 in thn fi .... ial .—m—A Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: N/A Form 1 177 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Bond Construction Fund Fund Number 623 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Pinhook WTP Efficiency Improve Bonds 100,000 100,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 100,000 100,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 The construction phase is expected to be incomplete. Budget assumption includes minimal change order. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 178 Form 1 179 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Customer Deposit Fund Fund Number 624 Department Description & Purpose Fund used to retain security deposits collected from customers when establishing new service. Upon termination of service, the deposit is returned to the customer through application on the final invoice. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - - InterestEarnings 3,971 6,864 6,100 3,017 6,000 (100) -1.6% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 3,971 6,864 6,100 3,017 6,000 (100) -1.6 Expenditures by Cost Center Operating Interfund Transfer 3,971 6,864 4,000 3,057 6,000 2,000 50.0 Total Cost Center Expenditures 3,971 6,864 4,000 3,057 6,000 2,000 50.0 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - - - Transfers Out 3,971 6,864 4,000 3,057 6,000 2,000 50.0% Other Uses 50xx - - - - - - - =9 tal Service To & Charges 3,971 6,864 4,000 3,057 6,000 2,000 50.0 Total Expenditures by Type 3,971 6,864 4,000 3,057 6,000 2,000 50.0 Net Surplus / (deficit) - - 2,100 (40) Beginning Cash Balance 1,368,729 1,379,830 1,408,694 1,408,694 1,410,794 Balance Sheet Adjustments 11,101 28,864 - 26,971 Ending Cash Balance 1,379,830 1,408,694 1,410,794 1,435,625 1 1,410,794 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Anticipating a greater earning on investments in 2014. Form 1 179 Form 1 180 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Sinking Fund Debt Service Fund Number 625 Department Description & Purpose Fund is used to disburse principal and interest payments on obligated debt to paying agent trustees. Source of monies for debt repayment are transfers from the water utility operating fund #620. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - - Interest Earnings 4,581 3,961 5,000 693 5,000 0.0% Bond Proceeds - - - - - - Donations Other Income - - - - - Transfers In 3,552,000 1,642,782 2,103,381 1,025,718 2,052,224 51,157 -2.4% Total Revenue 3,556,581 1,646,743 2,108,381 1,026,411 2,057,224 (51,157) -2.4% Expenditures by Cost Center Principal 2,729,925 821,847 1,196,768 - 1,281,835 85,067 7.1% Interest 822,506 823,943 904,113 408,200 767,889 (136,224) -15.1% Fees 1,400 1,750 2,500 1,150 2,500 0.0% Operating Fund 4,581 3,961 5,000 693 5,000 0.0% Fiscal Agent - - - - - Capital Lease Debt Total Cost Center Expenditures 3,558,412 1,651,501 2,108,381 410,043 2,057,224 (51,157) -2.4% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - Professional Services (31xx) Commfrransportation(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - DebtService - Principal 2,729,925 821,847 1,196,768 - 1,281,835 85,067 7.1% Debt Service - Interest & Fees 823,906 825,693 906,613 409,350 767,889 (138,724) -15.3% Other Services & Charges (39xx) - - - - 2,500 2,500 Grants & Subsidies - - Payment In Lieu of Taxes - - - - - - Transfers Out 4,581 3,961 5,000 693 5,000 0.0% Other Financin Uses 50xx Total Service &Charges 3,558,412 1,651,501 2,108,381 410,043 2,057,224 (51,157) -2.4% Capital Total Expenditures by Type 3,558,412 1,651,501 2,108,381 410,043 2,057,224 (51,157) -2.4% Net Surplus / (deficit) (1,831) (4,758) - 616,368 Beginning Cash Balance 11,225 9,394 4,637 4,637 4,637 Balance Sheet Adjustments - 1 Ending Cash Balance 9,394 4,637 4,637 621,005 4,637 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2012 refunding of the 2002 revenue bonds has contributed to the reduction of interest expense. Form 1 180 Form 1 181 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Debt Reserve Fund Fund Number 626 Department Description & Purpose Restricted funds required to ensure compliance with certain debt service bond covenants. Balance in fund determined by debt service financing arrangements at bond issuance. Funds on deposit with trustee. Bank of New York Trust account. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - - Interest Earnings 606 3,221 5,700 2,885 5,500 (200) -3.5% Bond Proceeds - - - - - - Donations Other Income - - - - - Transfers In 304,795 882,064 307,809 144,447 84,573 223,236 -72.5% Total Revenue 305,401 885,285 313,509 147,332 90,073 (223,436) -71.3% Expenditures by Cost Center Operating Fund - - - - - Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) Commfrransportation(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges Total Expenditures by Type Net Surplus / (deficit) 305,401 885,285 313,509 147,332 90,073 Beginning Cash Balance 121,002 426,403 1,311,688 1,311,688 1,555,781 Balance Sheet Adjustments - - (69,416) (24,642) Ending Cash Balance 426,403 1,311,688 1,555,781 1,434,378 1,645,854 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Bond covenants require that cash be set aside in debt service reserve funds as security for bond holders in the event that the borrower can not make debt service payments. The amounts set aside in debt service reserve funds are calculated for the City by consultant Crowe Horwath. The 2013 contribution is expected to be overfunded by year end. Remaining monthly transfers will decrease by $69,416. The 2013 -2014 variance decrease in revenue transfers is attributed to maximum requirements being satisfied. Form 1 181 Form 1 182 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Water Works - Operating and Maintenance Reserve Fund Number 629 Department Description & Purpose Restricted cash fund is for the purpose of holding funds in the reserve for fiscal protection against the risk of revenue shortfalls. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - - - InterestEarnings 7,206 9,729 7,500 4,339 8,500 1,000 13.3% Bond Proceeds - - - - - - - Donations Other Income - - - - - - Transfersln 121,426 45,301 45,301 61,812 16,511 36.4 Total Revenue 7,206 131,155 52,801 49,640 70,312 17,511 33.2 Expenditures by Cost Center Operating Fund Transfer 7,206 9,729 7,500 4,339 8,500 1,000 13.3 Capital Fund Transfer 905,131 - - - - - - Total Cost Center Expenditures 912,337 9,729 7,500 4,339 8,500 1,000 13.3 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - - - Transfers Out 912,337 9,729 7,500 4,339 8,500 1,000 13.3% Other Uses 50xx - - - - - - - =9 To & Charges tal Service 912,337 9,729 7,500 4,339 8,500 1,000 13.3 Total Expenditures by Type 912,337 9,729 7,500 4,339 8,500 1,000 13.3% Net Surplus / (deficit) (905,131) 121,426 45,301 45,301 61,812 Beginning Cash Balance 2,769,936 1,864,805 1,986,231 1,986,231 2,031,532 Balance Sheet Adjustments - - Ending Cash Balance 1,864,805 1,986,231 2,031,532 2,031,532 1 2,093,344 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2014 transfer in of operating monies is for the purpose of satisfying the cash reserve rerequirement. Form 1 182 Form 1 183 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewer Repair Insurance Fund Fund Number 640 Department Description & Purpose Fund collects revenue from sewer insurance fees charged on the water utility invoices to customers. Expenditures cover the cost to repair customer responsible faulty residential commercial sewer lines connecting from private property to the City sewer lines. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 545,666 544,920 548,000 273,364 548,000 0.0% Interest Earnings 2,179 5,003 1,200 2,564 1,200 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 547,845 549,923 549,200 275,928 549,200 0.0% Expenditures by Cost Center Sewer Repair Insurance 268,681 309,775 555,844 188,856 547,536 (8,308) -1.5% Total Cost Center Expenditures 268,681 309,775 555,844 188,856 547,536 (8,308) -1.5% Expenditures by Account Type Salaries & Wages 50,022 51,077 88,301 43,426 128,867 40,566 45.9% Fringe Benefits 16,413 17,149 28,554 11,650 47,322 18,768 65.7% Other Personnel costs 660 660 660 330 1,198 538 81.5% Total Personnel 67,095 68,886 117,515 55,406 177,387 59,872 50.9% Supplies 14,712 21,290 17,171 11,942 17,073 (98) -0.6% Professional Services (31xx) - - 8,940 4,470 14,845 5,905 66.1% Commfrransportation(32xx) 410 360 480 180 360 (120) -25.0% Printing & Advertising (33xx) - - - - - - Insurance (34xx) 237 237 Utilities (35xx) - - - - - - Repairs & Maintenance (36xx) 171,647 190,443 377,263 99,530 303,199 (74,064) -19.6% Debt Service - Principal - 14,218 26,585 13,290 26,580 (5) 0.0% Debt Service - Interest & Fees - - 1,890 928 1,855 (35) -1.9% Other Services & Charges (39xx) 290 - Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out - - - - - - OtherFinancin Uses 50xx 14,527 14,578 6,000 2,362 6,000 0.0% Total Service & Charges 186,874 219,599 421,158 120,760 353,076 (68,082) 19.5% Ca ital - Total Expenditures by Type 268,681 309,775 555,844 188,108 547,536 (8,308) -1.5% Net Surplus / (deficit) 279,164 240,148 (6,644) 87,820 1,664 Beginning Cash Balance 638,404 921,234 1,160,017 1,160,017 1,153,373 Balance Sheet Adjustments 3,666 (1,365) Ending Cash Balance 921,234 1,160,017 1,153,373 1,247,837 1,155,037 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 1.00 1.00 1.30 1.30 1.30 - Bargaining - - - - - - Part-Time /Seasonal/Temporary 0.81 0.81 Total FTE's 1.00 1.00 1.30 1.30 2.11 0.81 Explain Significant Revenue, Expenditure and Staffing Changes Below: Increase in salaries & benefits are due to allocation of office staff salaries new in 2013. New in 2014 - reallocated 30% of Sewer Ops Mgr from Sewers to Sewer Insurance; moved 50% of Sewer Concrete Job Leader to Sewer Insurance. Increase in PERF from 10% to 11.2% and the increase in health lisurance premiums. Increase in supplies due to increasing supplies budget to cover concrete repair costs when sewer dig is necessary. Proposed annual payment of $5,000 to five employees for sewer insurance call outs. Sewer insurance fund costs have decreased signifcantly in recent years due to changes in the program. Form 1 183 City of South Bend, Indiana 2014 Budget Departmental Summary Name Sewer Repair Insurance Fund Fund Number 640 zuia Accompusnmentsruutcomes (4 -iu requires) # of Digs - In 2012, there were 44, 2013 (no date ) at 32 Second Opinions - In 2012, opened 84, in 2013 58 open to date, no dig required 2013 Second Opinion savings - Average cost of dig is $3,339.83. 58 opened x 3,339.83 = $193,710.14 saved City Strata cu w —P-111-IL —15 io —Ly auaie91— tw- Iu reywreul rvumuer Continue educating City residents about the sewer insurance program 3 Educate City residents about how to avoid backups through regular preventative maintenance programs 3 Continue education on new technology that would help the Sewer Insurance superintendent work more effectively & efficiently 6 zul4 ziignrtrcant unangesit:nanengesn ) pportunities (wnn a tocus on sowtions) Share the strategies put in place with other departments to show how the sewer insurance program has turned around by having the right attitude and tools to perform the job Establish written guidelines for sewer insurance, determine resources necessary to maintain the program's success, now and in the future. nay ran unnance umicaw�s 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Digs avoided by Second Opinion GG Technology 190 84 58 (6/25/13) 110 # of Digs GG Technology 40 44 32 (6/25/13) 45 # Telephone calls received GG Effectiveness 328 370 214 (6/25/13) 340 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 184 Form 1 185 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Operation and Maintenance Fund Fund Number 641 Department Description & Purpose Fund used to accumulate revenues and expenditures for the operation and maintenance of city sewer network, wastewater treatment plant, and organic resource operations of the City. Revenues result primarily from sewer and wastewater fees charged to connected customers through the water utility service invoices issued to customers. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 28,701,088 30,906,614 33,008,547 15,447,701 34,460,188 1,451,641 4.4% Interest Earnings 19,879 16,545 12,000 8,972 18,000 6,000 50.0% Bond Proceeds - - - - - - - Donations - - - - Other Income 167,635 74,513 93,000 23,338 60,000 (33,000) -35.5% Transfers In 8,429 99,281 18,000 10,359 15,000 3,000 -16.7% Total Revenue 28,897,031 31,096,953 33,131,547 15,490,370 34,553,188 1,421,641 4.3% Expenditures by Cost Center Sewers 4,242,404 4,241,358 5,288,916 2,253,942 5,073,212 (215,704) -4.1% Wastewater 30,124,538 23,844,384 28,197,002 11,568,733 27,237,660 (959,342) -3.4% Clay Utilities 935 2,666 6,500 584 1,000 (5,500) -84.6% Concrete Crew 198,450 222,285 451,446 166,884 430,330 (21,116) -4.7% Organic Resources - 829,788 1,374,876 448,673 1,114,298 (260,578) -19.0% Total Cost Center Expenditures 34,566,327 29,140,481 35,318,740 14,438,817 33,856,500 (1,462,240) -4.1% Expenditures by Account Type Salaries & Wages 4,083,671 4,117,539 4,992,149 2,326,135 4,898,070 (94,079) -1.9% Fringe Benefits 1,289,298 1,346,200 1,724,766 813,511 1,841,995 117,229 6.8% Other Personnel costs 22,827 18,749 34,273 14,593 36,314 2,041 6.0% Total Personnel 5,395,796 5,482,488 6,751,188 3,154,239 6,776,379 25,191 0.4% Supplies 1,643,753 1,605,394 2,155,362 813,441 2,056,422 (98,940) -4.6% Professional Services (31xx) 1,824,024 1,667,433 4,221,200 1,674,605 2,899,668 (1,321,532) -31.3% Commfrransportation(32xx) 45,508 46,324 50,822 17,409 44,374 (6,448) -12.7% Printing& Advertising(33xx) 2,892 2,590 3,450 1,197 2,400 (1,050) -30.4% Insurance(34xx) 240,444 230,640 244,368 122,184 318,961 74,593 30.5% Utilities(35xx) 821,795 835,259 887,288 454,964 999,131 111,843 12.6% Repairs & Maintenance(36xx) 1,430,553 1,240,054 1,446,877 618,246 1,821,672 374,795 25.9% Debt Service - Principal - 114,793 270,056 117,613 323,094 53,038 19.6% Debt Service - Interest & Fees - - 44,840 16,768 36,652 (8,188) -18.3% Other Services & Charges (39xx) 32,456 137,941 68,990 14,089 135,890 66,900 97.0% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes 2,290,752 2,405,289 2,775,553 1,387,777 2,914,331 138,778 5.0% Transfers Out 18,112,142 11,900,317 13,377,561 5,020,395 13,548,940 171,379 1.3% OtherFinancin Uses 50xx 2,726,212 3,471,959 3,021,185 1,025,890 1,978,586 1,042,599 -34.5% Total Service & Charges 27,526,778 22,052,599 26,412,190 10,471,137 25,023,699 (1,388,491) -5.3% Capital Total Expenditures by Type 34,566,327 29,140,481 35,318,740 14,438,817 33,856,500 (1,462,240) -4.1% Net Surplus / (deficit) (5,669,296) 1,956,472 (2,187,193) 1,051,553 696,688 Beginning Cash Balance 8,381,409 2,716,928 4,431,153 4,431,153 2,243,960 Balance Sheet Adjustments 4,815 (242,247) - (434,399) Ending Cash Balance 2,716,928 4,431,153 2,243,960 5,048,307 2,940,648 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 29.00 29.00 34.40 34.40 34.89 0.49 Bargaining 62.00 62.00 62.40 61.40 59.90 (2.50) Part-Time /Seasonal/Temporary 7.00 7.00 14.43 6.75 8.00 6.43 Total FTE's 98.00 98.00 111.23 102.55 102.79 (8.44) Explain Significant Revenue, Expenditure and Staffing Changes Below: After factoring in an expected revenue reduction from the closing of New energy, an estimated rate increase of 9% was applied to other metered customers. Non metered /misc revenues were budgeted based on trend in current year receipts. FTE decrease due to elimination of several part-time and seasonal positions. Form 1 185 City of South Bend, Indiana 2014 Budget Departmental Summary Name Fund Number 641 zuis Accompusnmentsiuutcomes (4 -iu requlrea) Maintain W WTP NPDES effluent permit parameters to 100% compliance. We had one violation in the past 12 months (due to New Energy close) Reduce CSO Dry weather overflows to zero. We had 1 in 2012. This was due to a power outage. Continue projects to expand the W WTP to 100 MGD capacity for the LTCP requirements. Currently working on 2 projects valued at $11 million. Reduce wet weather overflows through installation of CSO control valves. Emnet reports that we have reduced the volume by 23% Administrate the City's Approved pretreatment program to assist Industries so that they are not in significant noncompliance(SNC) with their discharge permits. We had 2 industries in the past 12 months in SNC. Sewers - Maintained NPDES permit in sewer cleaning to 100% compliance. Sewers - Reduced amount of actual back -ups by aggressive cleaning and CCTV. Sewers - Continued the sewer lining project. Sewers - Continued the manhole relining Droiect. City Strategy cu w —P-111-IL 15 o Jeuuvesiunrtage fo LY — d -IJIes tw Iu reywreut rvumuer Wastewater - Maintain W WTP NPDES effluent permit parameters to 100% compliance. 1 Wastewater - Goal for zero CSO Dry weather overflows for permit compliance 2 Wastewater - Reduce wet weather overflows by using CSO Emnet automated valves and sensor tecnology 6 Wastewater- Reduce backlog of compost materials at Organic Resources Facility 5 Sewers - Maintain NPDES permit in 100% compliance with our maintenance program 1 Sewers - Continue manhole & sewer lining projects 1 Sewers - Identify problems before they become emergencies using the CSO EmNet sensor program. 1 ZU14 JIgnITicant unangesit;nallengesnJpportunities (wnn a Tocus on solutions) Wastewater - Continually focus on cost cutting while staying in compliance with all State and Federal regulations. Sewers - Reduction of customer back -ups. Sewers - Continue manhole & sewer lining projects. Sewers - Continue training personnel on new technology with cleaning tools and methods. Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 71,499 75,632 2016 2012 2013 4,371 Supplies Mayoral - Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target WW - Dry Weather Overflows GG Quality 0 1 1 0 WW - NPDES Effluent Permit violation: GG Effectiveness 0 0 0 0 Sewers - Sewer Cleaning GG Efficiency 200 miles 168.47 miles 175 miles 180 miles Sewers - CCTV GG Effectiveness 100 miles 58.90 miles 75 miles 80 miles Sewers - Street Sweeping GG Efficiency 11,500 miles 10,798.9 miles 4,690 miles 10,000 miles Types: output, efficiency, effectiveness, quality, outcome, technology Inf.—fl— Tech.A.— 1—fc end FTF'e n1c. included in fhe fin —ial —mm-1 Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 71,499 75,632 80,457 38,459 84,828 4,371 Supplies - - - - - - Maintenance Services 40,000 40,000 Professional Services - - - - - - Other Services 4,344 23,496 26,672 13,336 18,388 (8,284) Ca ital Total Expenditures 75,843 99,128 107,129 51,795 143,216 36,087 Information Tech. Staffing (FTE's) 1.00 1.00 1.00 1.00 1.00 xplain Significant Information Technology Trends and Changes Below: F allocation decreased for 2014 budget. Maint. Services is for computer and related equipment purchases that no longer meet increased Capital vesholds. Form 1 186 Farm 1 187 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Depreciation Fund Fund Number 642 Department Description & Purpose Fund used to acquire capital assets for the Sewage Works operations. Monies are transferred from Fund 641 and potentially other sources to fund capital asset acquisitions. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 13,101 46,026 60,000 18,188 39,000 (21,000) -35.0% Bond Proceeds - - - - - Donations Other Income - - - - Transfers In 13,511,396 4,450,000 4,500,000 3,527,580 972,420 -21.6% Total Revenue 13,524,497 4,496,026 4,560,000 18,188 3,566,580 (993,420) -21.8% Expenditures by Cost Center Sewers 625,697 2,111,689 3,110,189 737,453 2,227,580 (882,609) -28.4% Wastewater 721,796 2,011,302 7,784,741 518,817 1,300,000 (6,484,741) -83.3% CSO Plan 2,647,056 1,283,222 604,641 447,464 - (604,641) - 100.0% Total Cost Center Expenditures 3,994,549 5,406,213 11,499,571 1,703,734 3,527,580 (7,971,991) -69.3 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 335,200 79,814 (335,200) - 100.0% Comm/Transportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - - =9 Total Service & Charges 335,200 79,814 (335,200) 100.0 Capital 3,994,549 5,406,213 11,164,371 1,623,919 3,527,580 (7,636,791) -68.4% Total Expenditures by Type 3,994,549 5,406,213 11,499,571 1,703,733 3,527,580 (7,971,991) -69.3% Net Surplus / (deficit) 9,529,948 (910,187) (6,939,571) (1,685,545) 39,000 Beginning Cash Balance 243,346 9,773,294 8,863,107 8,863,107 1,923,536 Balance Sheet Adjustments - - Ending Cash Balance 9,773,294 8,863,107 1,923,536 7,177,562 1 1,962,536 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Farm 1 187 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Depreciation Fund Fund Number 642 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Rebuild /replace Dewatering Presses, F cash 750,000 - - 1,000,000 1,750,000 2 ICP Lab equip., portable gas pump cash - 130,000 70,000 - 200,000 3 Utility cart for W WTP cash - 15,000 - 15,000 4 Eastgate Lift Station cash 550,000 - - - - 550,000 5 Various Lift Station replacements cash - 450,000 400,000 250,000 450,000 1,550,000 6 Various bldg. upgrades & impr. cash 875,000 - 200,000 500,000 1,575,000 7 Generators, Screener, Grinder,Lab eq., cash 170,000 750,000 1,200,000 25,000 2,145,000 8 Vehicle replacements cash 303,000 339,000 63,000 - 705,000 9 SCADA Servers cash - - 28,000 28,000 10 Jet Rodder cash 320,000 352,000 369,600 1,041,600 11 Compressor w /90# hammer cash - 16,500 - 16,500 12 - - - - 13 44 Pick -up w /extended cab,V -plow cash 32,580 34,125 70,000 36,750 173,455 14 Vacuum sweeper, Camera Truck lease - 250,000 300,000 - 550,000 15 Tandem Axle Dump, Back Hoe cash 300,000 185,000 185,000 670,000 16 Const.Crew Trucks, Single Axle w /plow cash 300,000 200,000 200,000 380,000 1,080,000 17 Wood Chipper, Mowing Tractors cash - - - 90,000 90,000 Project Capital 18 Storage facility for WWTP cash - - 100,000 - 100,000 19 Sewer Slip Lining cash 500,000 725,000 725,000 1,000,000 1,000,000 3,950,000 20 Manhole Lining cash 1,375,000 1,375,000 1,375,000 1,000,000 1,000,000 6,125,000 21 - - - - - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 3,527,580 4,927,125 4,712,500 4,702,350 4,445,000 22,314,555 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Exisitng presses purchased in 1990. #2 Raw pump to be re -built in 2018. 2 Lab equipment is beyond useful life, gas pump replaces 1985 model (s /n 661). 3 Utility cart replaces 1993 model (s /n 678). 4 Beyond useful life. Per Jones & Henry facility plan. 5 Beyond useful life. Per Jones & Henry facility plan. 6 Exterior & interior restorations to maintain & prolong life of existing W WTP buildings. 7 Replace aging equipment past useful life. 8 Replace aging fleet with more fuel efficient units. 9 Upgrades for SCADA system. 10 Jet Rodder - replace 468 (2001) in 2014, 461 (2003) in 2016, & 488 (2006) in 2017. 11 Compressor w /90# hammer -Used for sewer construction /repairs. 12 13 4x4 Pick -ups for Supervisors, Retention crews, Concrete crew. 14 Sweeper for cleaning streets, Camera truck for inspection of sewer lines /system. 15 Tandem Axle dump w /front plow - replace 462 in 2015, 463 in 2016, 466 in 2017. Back Hoe w /needle replace 610 (2002) -give old unit to Streets. 16 Constructin Crew Trucks used for Sewer Construction Crews, Single Axle w /plow used throughout construction, repairs, snow plowing. 17 Wood Chipper to maintain retention areas & clean up storm damage. Mowing Tractors used to maintain & mow city owned retention areas. 18 To house various W WTP large tools & equipment. 19 Slip Lining -Sewer lines are concrete and /orclay. Many are 50+ yr old & deteriorating. Lining the sewer extends the life of the sewer system. 20 Manhole Lining -over 10,000 brick manholes in City, some 50+ yr old. Lining manholes strengthens structures & provides street support to avoid cave - ins /collapse. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 188 Form 1 189 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Works Operating & Maintenance Reserve Fund Fund Number 643 Department Description & Purpose Fund used to hold mandatory operating and maintenance reserve funds for Sewage Works. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 8,429 15,457 18,000 6,836 15,000 (3,000) -16.7% Bond Proceeds - - - - - Donations Other Income - - - - - - Transfers In 401,154 109,098 200,296 223,715 114,617 105.1 Total Revenue 409,583 15,457 127,098 207,132 238,715 111,617 87.8 Expenditures by Cost Center Wastewater 8,429 74,960 18,000 6,836 15,000 (3,000) -16.7% Total Cost Center Expenditures 8,429 74,960 18,000 6,836 15,000 (3,000) -16.7 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - Transfers Out 8,429 74,960 18,000 6,836 15,000 (3,000) -16.7 Other Uses 50xx - - - - - =9 tal Service To & Charges 8,429 74,960 18,000 6,836 15,000 (3,000) -16.7 Total Expenditures by Type 8,429 74,960 18,000 6,836 15,000 (3,000) -16.7 Net Surplus / (deficit) 401,154 (59,503) 109,098 200,296 223,715 Beginning Cash Balance 2,750,653 3,151,807 3,092,304 3,092,304 3,292,599 Balance Sheet Adjustments - - 91,197 Ending Cash Balance 3,151,807 3,092,304 3,292,599 3,292,600 1 3,516,314 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Sewage Works utility is required to maintain operations and maintenane (O &M) cash reserves equal to two months of operating expenditures (16.7 %) per bond covenants. The balance sheet adjustment of $91 K is the difference between the 2013 budgeted transfer and the actual transfer needed to fully fund the reserve. Form 1 189 Form 1 190 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewer Bond 200412006 Fund Number 645 Department Description & Purpose Fund used for capital improvements and combined sewer overflow long term control projects from bonds issued in 2004 and 2006. No budget for 2014. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - Interest Earnings 12 Bond Proceeds - Donations Other Income Transfers In Total Revenue 12 Expenditures by Cost Center Sewers 14,371 Wastewater - Total Cost Center Expenditures 14,371 Expenditures by Account Type Salaries & Wages - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 14,371 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - =9 tal Service To & Charges 14,371 Capital - Total Expenditures by Type 14,371 Net Surplus / (deficit) (14,359) Beginning Cash Balance 14,371 12 12 12 12 Balance Sheet Adjustments (12) Ending Cash Balance 12 12 12 12 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget for 2014. The fund has an unencumbered cash balance of $12. This fund needs to be closed as soon as one remaining purchase order is fully liquidated. Form 1 190 Form 1 191 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewer Bond 2007 Fund Number 647 Department Description & Purpose Fund used for capital improvements and combined sewer overflow long term control projects from bonds issued in 2007. No budget for 2014. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - Interest Earnings 1,352 202 35 Bond Proceeds - - - Donations Other Income Transfers In Total Revenue 1,352 202 35 Expenditures by Cost Center Sewers 839,292 47,861 19,017 13,616 (19,017) - 100.0% Total Cost Center Expenditures 839,292 47,861 19,017 13,616 (19,017) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 612,805 9,590 19,017 13,616 (19,017) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 612,805 9,590 19,017 13,616 (19,017) 100.0 Capital 226,487 38,271 - - Total Expenditures by Type 839,292 47,861 19,017 13,616 (19,017) - 100.0% Net Surplus / (deficit) (837,940) (47,659) (19,017) (13,581) - Beginning Cash Balance 904,639 66,699 19,040 19,040 19,040 Balance Sheet Adjustments - - 19,017 (19,040) Ending Cash Balance 66,699 19,040 19,040 5,459 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund is fully encumbered. No budget for 2014. Form 1 191 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Works Sinking Fund Fund Number 649 Department Description & Purpose Fund used to pay debt service for Sewage Works bond issues. Description Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue Expenditures by Cost Center Sewers Wastewater Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Professional Services (31xx) Comm /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out 2013 2011 2012 Amended Actual Actual Budget 6,987 14,736 8,500 6,916,481 8,354,292 8,226,256 6,923,468 8,369,028 8,234,756 6,904,518 8,225,040 9,804,044 6,904,518 8,225,040 9,804,044 733,242 Ending Cash Balance 692,058 836,046 2,983,937 2,614 4,146,098 2,758,421 4,736,450 3,488,590 1,959,676 7,844,368 6,904,519 8,225,040 9,804,044 Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 2014 6/30113 Proposed Variance Actual Budaet 2013 -2014 4,603 4,806,003 7,000 9,797,645 (1,500) 1,571,389 4,810,606 9,804,645 1,569,889 2,622,715 9,802,031 (2,013) 2,622,715 9,802,031 (2,013) 733,242 Ending Cash Balance 692,058 836,046 2,983,937 2,614 1,080,895 1,581,020 800 5,954,511 3,844,520 3,000 3,994,835 (3,999,848) 3,000 2,662,715 9,802,031 (2,013) Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining Explain Significant Revenue, Expenditure and Staffing Changes Below: The Sewage Works Sinking Fund is the fund used to pay bond debt service payments. This fund receives scheduled transfers from the operating fund (641) to cover the principal and interest payments. All principal and interest amounts are as shown on the appropriate bond amortization schedules. Debt service payments in this fund will increase as additional borrowing is made in conjunction with the CSO long -term control plan. 192 VA 17.6 19.1 19.1 0.0 0.0 203.9 -51.0 0.0 Form 1 Beginning Cash Balance 673,109 692,058 836,046 836,046 - Balance Sheet Adjustments - - 733,242 Ending Cash Balance 692,058 836,046 2,983,937 2,614 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Sewage Works Sinking Fund is the fund used to pay bond debt service payments. This fund receives scheduled transfers from the operating fund (641) to cover the principal and interest payments. All principal and interest amounts are as shown on the appropriate bond amortization schedules. Debt service payments in this fund will increase as additional borrowing is made in conjunction with the CSO long -term control plan. 192 VA 17.6 19.1 19.1 0.0 0.0 203.9 -51.0 0.0 Form 1 Form 1 193 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Clay Sewage General Fund Fund Number 650 Department Description & Purpose Former Clay utilities operating fund. Fund is no longer active and will be closed out. No budget for 2014. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - Interest Earnings 2 3 Bond Proceeds - - Donations Other Income Transfers In Total Revenue 2 3 Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 tal Service To & Charges Capital Total Expenditures by Type Net Surplus / (deficit) 2 3 Beginning Cash Balance 691 693 696 696 696 Balance Sheet Adjustments (696) Ending Cash Balance 693 696 696 696 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget in 2014. Fund has been inactive for several years. Current balance of $695 needs to be transferred to Fund 641 and this fund should be closed before year end. Form 1 193 Form 1 194 City of South Bend, Indiana 2013 Budget Departmental Summary Fund Name 12007B Sewage Bond Fund Number 651 Department Description & Purpose Fund used for capital improvements and combined sewer overflow long term control projects from bond issue in 2007. No budget for 2014. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - Interest Earnings 2,989 575 64 Bond Proceeds - - - Donations Other Income Transfers In Total Revenue 2,989 575 64 Expenditures by Cost Center Sewers 1,199,049 138,194 39,512 35,983 (39,512) - 100.0% Wastewater 307,647 50,928 - - Total Cost Center Expenditures 1,506,696 189,122 39,512 35,983 (39,512) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 361,471 35,260 4,582 4,582 (4,582) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out - Other Uses 50xx 85,661 - - =9 Total Service & Charges 447,132 35,260 4,582 4,582 (4,582) 100.0 Capital 1,059,564 153,862 34,930 31,402 (34,930) - 100.0% Total Expenditures by Type 1,506,696 189,122 39,512 35,983 (39,512) - 100.0% Net Surplus / (deficit) (1,503,707) (188,547) (39,512) (35,919) - Beginning Cash Balance 1,731,812 228,105 39,558 39,558 46 Balance Sheet Adjustments - - (46) Ending Cash Balance 228,105 39,558 46 3,639 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget for 2014. The fund has been fully encumbered and will be closed when the remaining purchase orders are liquidated. Form 1 194 Form 1 195 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Sewage Works Debt Service Reserve Fund I Fund Number 653 Department Description & Purpose Fund used to hold mandatory bond reserve monies according to bond covenants 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - Interest Earnings 4,901 30,127 60,000 (60,000) - 100.0% Bond Proceeds - - - Donations Other Income - - - - Transfers In 2,138,915 1,936,620 1,745,314 14,096 1,745,314 - 100.0% Total Revenue 2,143,816 1,966,747 1,805,314 14,096 (1,805,314) - 100.0% Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal - - Debt Service - Interest & Fees 2,434,564 2,434,563 (2,434,564) - 100.0% Other Services & Charges (39xx) - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 3,524 3,524 3,524 - 100.0% Total Service & Charges 2,438,088 2,438,087 (2,438,088) 100.0 Capital - - Total Expenditures by Type 2,438,088 2,438,087 (2,438,088) - 100.0% Net Surplus / (deficit) 2,143,816 1,966,747 (632,774) (2,423,992) - Beginning Cash Balance 5,600,254 7,744,070 9,710,817 9,710,817 9,078,043 Balance Sheet Adjustments - - Ending Cash Balance 7,744,070 9,710,817 9,078,043 7,286,825 9,078,043 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Required reserve for older debt was fully funded in 2013, per Crowe Horwath schedules. Newer bond reserves are now fully funded from the bond proceeds at the time of issue. The funds are held in reserve at a separate financial institution, to satisfy bond issue covenants. The expenses shown in 2013 resulted from the refunding of the 2004 Bond and 1998 SRF loan. Form 1 195 Form 1 196 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12010 Sewer Bond Fund Fund Number 658 Department Description & Purpose Fund used for bond proceeds and capital expenditures for CSOnet Long Term Control Plan improvements. No budget for 2014. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - Interest Earnings 18,528 4,348 202 Bond Proceeds - - - Donations Other Income Transfers In Total Revenue 18,528 4,348 202 Expenditures by Cost Center Sewers 6,540,782 1,129,622 97,256 96,111 (97,256) - 100.0% Wastewater 151,248 812,667 14,833 3,684 (14,833) - 100.0% Total Cost Center Expenditures 6,692,030 1,942,289 112,089 99,795 (112,089) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 97,015 404,627 112,089 99,795 (112,089) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal - Debt Service - Interest & Fees 95,166 Other Services & Charges (39xx) - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 192,181 404,627 112,089 99,795 (112,089) 100.0 Capital 6,499,849 1,537,662 - - Total Expenditures by Type 6,692,030 1,942,289 112,089 99,795 (112,089) - 100.0% Net Surplus / (deficit) (6,673,502) (1,937,941) (112,089) (99,593) Beginning Cash Balance 8,723,645 2,050,143 112,203 112,203 114 Balance Sheet Adjustments - 1 Ending Cash Balance 2,050,143 112,203 114 12,610 1 114 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No budget for 2014. Bond is fully encumbered and will be closed when remaining purchase order is fully liquidated. Form 1 196 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12010 Sewer Bond Fund I Fund Number 658 zuis Accompusnments/uutcomes (4 -iu requuea) Bond proceeds have been used to fund all or part of the following projects: Pleasant St. Sewer Separation -Phase II East Bank Sewer Separation- Phases 1A & 1 B Diamond Ave. Storm Sewers Replacement of 3 Lift Stations - Michigan St., River Commons, & Clay /Cleveland Engineering work started for W WTP Aeration Controls project City Strat 2014 Department Goals 1L Objectives /Linkage to City Strategies (4 -1 a required) Number 2014 Significant Ghanges /Challenges /Opportunities (with a focus on solutions) ney ren unnance uiuwa�u�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 197 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12011 CSO Plan Sewer Bond Fund Fund Number 659 Iment Description & Purpose Description Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue Expenditures by Cost Center Sewers Wastewater Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Professional Services (31xx) Comm /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out 2011 Sewer Bond in the amount of $21.5 million is being used to fund various wastewater and sewer projects in connection with the long term control plan. Capital - 9,261,454 10,271,492 2014 6/30113 Proposed Variance Actual Budaet 2013 -2014 20,114 25,000 (35,000) 2011 Actual 2012 Actual 2013 Amended Budget 8,738 21,500,000 91,421 - 60,000 - 21,508,738 91,421 60,000 1,772,942 - 9,660,707 - 3,696,720 7,000,000 1,772,942 9,660,707 10,696,720 Net Surplus / (deficit) Beginning Cash Balance Balance Sheet Adjustments Ending Cash Balance 19,735,796 - 19,735,796 229,090 700,000 274,772 229,090 700,000 274,772 1,555,804 398,882 425,228 Capital - 9,261,454 10,271,492 2014 6/30113 Proposed Variance Actual Budaet 2013 -2014 20,114 25,000 (35,000) 20,114 25,000 (35,000) 1,546,287 - 400,000 7,600,000 (3,296,720) 600,000 1,546,287 8,000,000 (2,696,720) 8,000,000 (2,696,720) Net Surplus / (deficit) Beginning Cash Balance Balance Sheet Adjustments Ending Cash Balance 19,735,796 - 19,735,796 229,090 700,000 274,772 229,090 700,000 274,772 2011 Actual 2012 Actual - 2013 Budget - 1,317,197 7,300,000 (2,971,492) Explain Significant Revenue, Expenditure and Staffing Changes Below: The balance sheet adjustment of $8.5 million represents an estimated amount budgeted in 2013 that will not be spent during the year and that will be available for appropriation during 2014. This fund is a "spend down" of $21.5 million dollars in bond proceeds received during 2011 and the timing of spending is often based on project schedules. 198 VA -58.3 -58.3 -89.2 8.6 -25.2 64.6 64.6 -28.9 Form 1 Total Expenditures by Type 1,772,942 9,660,707 10,696,720 1,546,287 8,000,000 (2,696,720) Net Surplus / (deficit) Beginning Cash Balance Balance Sheet Adjustments Ending Cash Balance 19,735,796 - 19,735,796 (9,569,286) 19,735,796 10,166,510 (10,636,720) 10,166,510 8,500,000 8,029,790 (1,526,173) 10,166,510 8,640,337 (7,975,000) 8,029,790 1 54,790 Staffing (FTE's) Non - Bargaining Bargaining Part-Time /Seasonal/Temporary 2011 Actual 2012 Actual - 2013 Budget - 6/30/13 Actual - 2014 Variance Budget 2013 -2014 - - Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The balance sheet adjustment of $8.5 million represents an estimated amount budgeted in 2013 that will not be spent during the year and that will be available for appropriation during 2014. This fund is a "spend down" of $21.5 million dollars in bond proceeds received during 2011 and the timing of spending is often based on project schedules. 198 VA -58.3 -58.3 -89.2 8.6 -25.2 64.6 64.6 -28.9 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name 12011 CSO Plan Sewer Bond Fund 7 Fund Number 659 zu'is Accompusnmentsiuutcomes to -iu requireat Remained in Compliance with the requirements of the EPA Consent Decree. Started construction on Phase 3 of Diamond Ave. Trunk Storm Sewer project Started construction on Phase 4 of East Bank Storm Sewer project Started design work on Southwood Sewer Separation project cu Iv uepannlem —1b a vutecuveslunnaye w a.ny - --Uses kw- I Remain in compliance with all requirements of the EPA Consent Decree. Design and construct CSO LTCP projects City Strate IV UIIIUCI 1 5 — 19 01911111 -1L 1i11411yC51V11011e11ye5 /VNNu1 LU11111e5 kwon G I-- — Su-1—by These projects need to be done on time and on budget in order to meet long term requirments of Consent Decree. We are attempting to be shovel ready with projects each construction season. ney rellulllldlll:e 111 —d—b 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Mayoral Professional Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Remain in compliance with EPA CD effectiveness 100% NA NA 100 Complete CD Contracts on Time effectiveness 100% NA NA 100 Compete CD Contracts on Budget effectiveness 97% NA NA 97 output, efficiencv, effectiveness, quality, outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Form 1 199 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12011 CSO Plan Sewer Bond Fund Fund Number 659 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 WWTP Improvements Bond 7,000,000 7,000,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 Green Separation Projects Bond 300,000 300,000 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 7,300,000 7,300,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 EPA Consent Decree Requirement 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 EPA Consent Decree Requirement 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 200 Form 1 201 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12012 Sewer Bond Fund Fund Number 661 Department Description & Purpose 2012 Sewer Bond in the amount of $21,200, 000 to be used to fund various wastewater and sewer projects in connection with the long term control plan. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - Interest Earnings - 60,000 38,108 45,000 (15,000) -25.0% Bond Proceeds 25,196,371 - - - Donations - Other Income Transfers In Total Revenue 25,196,371 60,000 38,108 45,000 (15,000) -25.0% Expenditures by Cost Center Sewers 1,564,917 11,760,000 493,001 9,000,000 (2,760,000) -23.5% Wastewater - 7,400,000 - 9,000,000 1,600,000 21.6% Bond Closing Costs 384,566 - 104,981 - - - Debt Service Reserve - - Total Cost Center Expenditures 1,949,483 19,160,000 597,982 18,000,000 (1,160,000) -6.1 Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 384,566 104,981 104,981 4,870,000 4,765,019 4538.9% Comm/Transportation(32xx) - - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 1,564,917 - Other Uses SOxx - - - - - - - =9 TotalService & Charges 1,949,483 104,981 104,981 4,870,000 4,765,019 4538.9% Capital - 19,055,019 493,001 13,130,000 (5,925,019) -31.1 Total Expenditures by Type 1,949,483 19,160,000 597,982 18,000,000 (1,160,000) -6.1 Net Surplus / (deficit) 23,246,888 (19,100,000) (559,874) (17,955,000) Beginning Cash Balance - - 23,246,888 23,246,888 18,000,000 Balance Sheet Adjustments 13,853,112 Ending Cash Balance 23,246,888 18,000,000 22,687,014 1 45,000 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2012 Sewer Bond fund proceeds are budgeted to be spent during 2013 and 2014. Form 1 201 City of South Bend, Indiana 2014 Budget Departmental Summary Name 12012 Sewer Bond Fund Fund Number 661 zuis Accompusnmentsiuutcomes (4 -iu requirea) Supplemental Environmental Project (Environmental Assesment of Bowman Creek) associated with EPA Consent Decree completed on time. Recommendations from Environmental Assessment of Bowman Creek completed. $10 million of CSO LTCP construction and design completed. Remained in compliance with all requirements of the EPA Consent Decree. AU w vepanmem —15 io —Ly auaie91— tw- Iu reyui Construct $18 million of CSO LTCP projects. Design CSO LTCP Projects required to complete PHASE I CSO CONTROLS. Combine "Optimized Solution" and original LTCP into one work plan. Remain in compliance with all requirements of the EPA Consent Decree. ZU14 JIgnITicant VnangesiCnallengesiL )pportunities (wnn a Tocus on Continue to fund projects through reveue bond sales in a poor economy. Raising sewage rates to meet coverage for bond sales. City Strate rvumuer 5 5 5 1 ney ren unnance umicaw�s 2013 2011 2012 Amended 6130113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Mayoral Professional Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Remain in compliance with EPA CD effectiveness 100% 100% 100% 100% Complete CD Contracts on Time effectiveness 100% 100% 100% 100% Compete CD Contracts on Budget effectiveness 97% 100% 100% 97% efficiency, Information Technology costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6130113 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - - - - - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 202 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12012 Sewer Bond Fund Fund Number 661 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 WWTP Upgrades Bond 8,010,000 8,010,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 LTCP Sewer work Bond 5,120,000 5,120,000 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 13,130,000 13,130,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Requirements of EPA Consent Decree. Per Jones & Henry facility plan. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Requirements of EPA Consent Decree. CD contains specific projects and time frames 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 203 Form 1 204 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12013 Sewer Bond Fund Fund Number 663 Department Description & Purpose 2013 Sewer Bond in the amount of $21,200,000 to be used to fund various wastewater and sewer projects in connection with the long term control plan. 2013 2014 2011 2012 Amended 6130113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - Interest Earnings - 60,000 60,000 Bond Proceeds 21,200,000 - (21,200,000) - 100.0% Donations - Other Income Transfers In Total Revenue 21,200,000 60,000 (21,140,000) -99.7% Expenditures by Cost Center Sewers - 16,000,000 16,000,000 Wastewater - 3,100,000 3,100,000 Bond Issuance Costs 400,000 - (400,000) -100.0 Debt Service Reserve 1,700,000 (1,700,000) - 100.0% Total Cost Center Expenditures 2,100,000 19,100,000 17,000,000 809.5 Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 400,000 910,000 510,000 127.5 Commfrransportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 1,700,000 (1,700,000) - 100.0% Other Financin Uses 50xx - Total Service & Charges 2,100,000 910,000 (1,190,000) 56.7% Ca ital 18,190,000 18,190,000 Total Expenditures by Type 2,100,000 19,100,000 17,000,000 809.5% Net Surplus / (deficit) 19,100,000 (19,040,000) Beginning Cash Balance - 19,100,000 Balance Sheet Adjustments Ending Cash Balance 19,100,000 60,000 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2013 Sewer Bond fund proceeds are expected to be received late in 2013. The intial expenses are for estimated bond issuance costs of $400,000 and an estimated transfer to the debt service reserve fund 653 of $1,700,000. Actual amounts are determined in consultation with bond counsel and financial advisor. The majority of project costs will be paid during 2014. Form 1 204 City of South Bend, Indiana 2014 Budget Departmental Summary Name 12013 Sewer Bond Fund Fund Number 663 2013 Accomplishments /Outcomes (4 -10 required) Bond sold late in 2013. cu w vepanmem ooars a a�uteuuvesiunrtaye io �.uy auaiey�es tv- 1 u - Complete $16,000,000 of sewer construction related to LTCP. Construct $3,100,000 of wastewater upgrades related to LTCP. Design CSO LTCP Projects required to complete Phase I CSO Controls. Remain in compliance with all requirements of the EPA Consent Decree. AU w -9-11-11L a.nangesn.nauengasivppmcanuies k-11 a luaus un Continue to fund projects through revenue bond sales in a poor economy. Raising sewage rates to meet coverage for bond sales. City Strate rvumuer 5 5 5 1 ney ren unnanae umiaaw�s 2013 2011 2012 Amended Actual Actual Budget 6130/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Remain in compliance with EPA CD effectiveness 100% 100% n/a 100% Complete CD Contracts on Time effectiveness 100% 100% n/a 100% Compete CD Contracts on Budget effectiveness 97% 100% n/a 97% efficiency, Information Technology costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6130/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - - - - - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 205 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12013 Sewer Bond Fund Fund Number 663 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Wastewater Treatment Plant upgrades Bond 2,790,000 2,790,000 19 Prairie Avenue Separation Bond 10,000,000 10,000,000 20 Memorial Park Tank Design Bond 5,400,000 5,400,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 18,190,000 18,190,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Requirements of EPA Consent Decree. CD contains specific projects and time frames. 19 Requirements of EPA Consent Decree. CD contains specific projects and time frames. 20 Requirements of EPA Consent Decree. CD contains specific projects and time frames. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 206 Form 1 207 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12013A Cost Issuance Fund Fund Number 664 Department Description & Purpose As required for the refunding of the 2004 Sewer Bond and 1998 SRF loan, this fund was set up to receive the proceeds and pay the issuance costs related to the refunding. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interest Earnings - - Bond Proceeds 85,741 85,740 (85,741) - 100.0% Donations - - Other Income Transfers In Total Revenue 85,741 85,740 (85,741) - 100.0% Expenditures by Cost Center Sewers - - Wastewater 81,065 81,064 (81,065) - 100.0% Bond Issuance Costs - - Debt Service Reserve Total Cost Center Expenditures 81,065 81,064 (81,065) - 100.0% Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 81,065 81,064 (81,065) - 100.0% Comm/Transportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses SOxx - - - - - - - =9 Total Service & Charges 81,065 81,064 (81,065) 100.0% Capital - - Total Expenditures by Type 81,065 81,064 (81,065) - 100.0% Net Surplus / (deficit) 4,676 4,676 - Beginning Cash Balance - - 4,676 Balance Sheet Adjustments Ending Cash Balance 4,676 4,676 1 4,676 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 207 Form 1 208 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12014 Sewer Bond Fund Fund Number 665 Department Description & Purpose 2014 Sewer Bond in the estimated amount of $20,500, 000 to be used for Wastewater and Sewer projects in connection with the Long Term Control Plan and Consent Decree. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interest Earnings - - Bond Proceeds 21,000,000 21,000,000 Donations - - Other Income Transfers In Total Revenue 21,000,000 21,000,000 Expenditures by Cost Center Sewers - - Wastewater - - Bond Issuance Costs 500,000 500,000 Debt Service Reserve - - Total Cost Center Expenditures 500,000 500,000 Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 500,000 500,000 Comm/Transportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 Total Service & Charges 500,000 500,000 Capital - - Total Expenditures by Type 500,000 500,000 Net Surplus / (deficit) 20,500,000 Beginning Cash Balance - Balance Sheet Adjustments Ending Cash Balance 20,500,000 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Amounts are estimated. Form 1 208 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12014 Sewer Bond Fund Fund Number 665 2013 Accomplishments /Outcomes (4 -10 required) City Strategy 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Remain in compliance with EPA CD effectiveness 100% n/a n/a 100 Complete CD Contracts on Time effectiveness 100% n/a n/a 100 Compete CD Contracts on Budget effectiveness 97% n/a n/a 97 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 209 Form 1 210 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name 12014 Sewer Bond Fund Fund Number 665 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Sewers 21,000,000 21,000,000 19 - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 21,000,000 21,000,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 210 Form 1 211 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Fund Number 670 Department Description & Purpose Century Center is Convention Center aimed at attracting local and regional meetings, special events, trade shows, conventions, and banquets. Century Center receives funding from charges for services, rental income, hotel /motel taxes and other sources. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes - - - - - Other Taxes 1,413,436 1,313,436 1,313,436 1,313,436 1,313,436 0.0% Grants /Intergovernmental - - - - - - - Charges for Services 1,372,911 1,345,234 2,452,409 672,677 3,251,462 799,053 32.6% Interest Earnings 1,839 228 360 228 - (360) - 100.0% Bond Proceeds - - - - - Donations Other Income Transfers In Total Revenue 2,788,186 2,658,898 3,766,205 1,986,341 4,564,898 798,693 21.2% Expenditures by Cost Center Century Center 2,678,401 2,395,957 3,547,459 1,402,376 3,138,532 (408,927) -11.5% Food & Beverage - - - - 1,426,366 1,426,366 Transfer to Capital Fund 671 1,344,057 - - Total Cost Center Expenditures 2,678,401 3,740,014 3,547,459 1,402,376 4,564,898 1,017,439 28.7% Expenditures by Account Type Salaries & Wages 1,130,568 1,130,300 1,544,270 667,703 2,003,851 459,581 29.8% Fringe Benefits 348,866 297,083 390,966 160,347 380,295 (10,671) -2.7% Other Personnel costs 46,259 51,540 71,161 34,078 66,729 4,432 -6.2% Total Personnel 1,525,693 1,478,923 2,006,397 862,128 2,450,875 444,478 22.2% Supplies 58,726 51,528 237,415 936 476,400 238,985 100.7% Professional Services (31xx) 132,569 138,732 207,794 75,702 558,786 350,992 168.9% Commfrransportation(32xx) 52,775 36,378 46,780 17,819 43,000 (3,780) -8.1% Printing & Advertising (33xx) 39,713 58,083 44,055 31,102 45,000 945 2.1% Insurance(34xx) 56,354 54,398 62,460 37,193 115,200 52,740 84.4% Utilities(35xx) 276,928 271,458 269,499 187,714 277,000 7,501 2.8% Repairs & Maintenance(36xx) 69,962 65,553 36,070 44,761 116,088 80,018 221.8% Debt Service - Principal 3,743 - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges(39xx) 280,201 240,904 307,989 145,021 67,520 (240,469) -78.1% Grants & Subsidies - - - - - Payment In Lieu of Taxes - Transfers Out 1,344,057 Other Financin Uses 50xx - Total Service & Charges 912,245 2,209,563 974,647 539,312 1,222,594 247,947 25.4% Ca ital 181,737 329,000 415,029 86,029 26.1% Total Expenditures by Type 2,678,401 3,740,014 3,547,459 1,402,376 4,564,898 1,017,439 28.7% Net Surplus / (deficit) 109,785 (1,081,116) 218,746 583,965 Beginning Cash Balance 1,798,707 1,949,264 901,198 901,198 1,119,943 Balance Sheet Adjustments 40,772 33,050 (1) 93,863 Ending Cash Balance 1,949,264 901,198 1,119,943 1,579,026 1 1,119,943 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 16.00 16.00 17.00 18.00 23.00 6.00 Bargaining 6.00 6.00 5.00 4.00 5.00 - Part-Time /Seasonal/Temporary 2.50 2.50 3.50 3.50 33.00 29.50 Total FTE's 24.50 24.50 25.50 25.50 61.00 35.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: SMG assumed management of the Century Center effective July 1, 2013. Food and bevarage operations are included in the new management contract with SMG and gross revenue and expenditures are reflected in the 2014 proposed budget. In the past, the City received a net commission on food and beverage operations. The City liability insurance allocation increased for 2014 based on the net book value of the Century Center building. Estimated net income from operations of $415,029 during 2014 will be available for capital expenditures. Form 1 211 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Century Center Fund Number 670 conunuea: txplam algnmcant Kevenue, txpenanure ana staning cnanges eselow: Significant revenue changes can be seen because of food and beverage coming in -house instead of a third party vendor. Based on the addition of food and beverage coming in house; we anticipate revenue growth in all operating revenue line items. Significant expense changes can be seen in the overall personnel and other expense category. In 2013, with SMG taking over management, we will see an increase of personnel and other supplies expense because food and beverage being completed in- house. Utility savings are expected due to a relamping project that was completed in 2013. Three expense line items with increases compared to the 2013 budget are Professional Services, Insurance and Repair and Maintenance. The increase in Professional Services is based on food and beverage. The increase in Insurance is due to Workmens Comp. The increase in R +C36epair and Maintenance is due to food and beverage being completed in -house which requires us to take on responsibility for the kitchen maintenance and repairs. ;013 Accomplishments /Outcomes (4 -10 required) � new management company (SMG) assumed responsibility for the facility effective July 1, 2013. lore comprehensive approach with the City on facility capital plan. treated South Bend Alliance. 'ear to date direct event income up 13% over prior year 'ear to date net loss down 10% over prior year nplemented an electronic customer survey with E- Autofeedback. City Strategy Increase bookings in the year for future years 3 Continued focus on yield management assessment opportunities 3 Improve client/customer relations through streamlined communication objectives 3 Decrease year over year net operating loss 1 Create partnership opportunites for self promoted events 3 Food and Beverage profit of 30% 3 Increase convention business potential with current and future improvements 3 :014 Significant Changes /Challenges /Opportunities (with a focus on solutions) ldditional opportunities with industry partners, inclduing DoubeTree, DTSB, CVB and others )btain new advertising /sponsorship with local /regional vendors ocus on decreasing dependency on short term booking cycle Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available ) (if available) Target Service to Rent Ratio 3 Efficiency 40% 31% 28% 27% Gross Revenue per Square Foot 3 Effectiveness Inc. over prior yr 10.52 12.18 $12.30 Utility Expense per Square Foot 3 Efficiency Less than $2.15 $1.12 $1.37 $1.17 Net Income to Operating Revenue 3 Effectiveness 50% 42% 43% 45% Customer Service Results 3 Quality 5.0 4.62 4.69 4.73 Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Tech.A.— 1—fc end FTF'e nlen included in fhe fimeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) 'xplain Significant Information Technology Trends and Changes Below: Form 1 212 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Fund Number 670 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Riding Vacuum Cleaner Cash 15,500 - 15,500 2 Pipe and Draping Cash 21,000 21,000 3 Bendix Theater seating replacement Cash 112,000 112,000 4 Air Wall Fabric replacement Cash 30,000 30,000 5 Loading dock platform & dock plates Cash 25,000 - 25,000 6 Office furniture upgrades Cash 55,000 55,000 7 Furniture and enhancements for public Cash - 25,000 25,000 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 Lighting Cash 415,029 - 415,029 19 Roof replacement Cash - 1,100,000 1,100,000 20 Masonry repairs Cash 171,000 171,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 415,029 1,286,500 188,000 80,000 1,969,529 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Riding Vacuum Cleaner - to be more efficentin upkeep of the building. 2 Pipe and Draping - current inventory of pipe and drape is insufficient for business levels. 3 Bendix Theater seating replacement - many chairs broken. 4 Air Wall Fabric replacement - end of life cycle. 5 Loading dock platform& dock plates - to create more efficency in the loading dock area. 6 Office furniture upgrades - majority of furniture are original. 7 Furniture and enhancements for public - to update appearances for clients. 8 9 10 11 12 13 14 15 16 17 18 Lighting - to update the dimming system and lamps in the Suites, Bendix Theater, Recital Hall and Great Hall. 19 Roof Repair - Replacement of roofs where tenting and splitting has taken place. 20 Masonry repairs - repair work to concrete beams and covering of beams and sidewalk repair needed. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 213 Form 1 Qrll City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Capital Fund Number 671 Department Description & Purpose Century Center Capital fund is to be used for purchasing capital assets to be used at the Century Center to improve and maintain attractiveness and effectiveness of the building. Effective January 1, 2012, a separate Century Center Capital Fund was established to provide greater accountability and transparency for capital purchases. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes Other Taxes - - - - Grants /Intergovernmental 100,000 100,000 100,000 100,000 0.0% Charges for Services - - - - Interest Earnings 365 500 135 500 0.0% Bond Proceeds - - - - - Donations - Other Income - 575,000 (575,000) - 100.0% Transfers In 1,344,057 Total Revenue 1,444,422 675,500 100,135 100,500 (575,000) -85.1% Expenditures by Cost Center Century Center Capital 169,545 246,770 - - (246,770) -100.0% Total Cost Center Expenditures 169,545 246,770 (246,770) -100.0% Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies 134,397 (134,397) - 100.0% Professional Services (31xx) - Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - Repairs & Maintenance (36xx) 11,000 (11,000) -100.0% Debt Service - Principal - Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges 11,000 (11,000) - 100.0% Ca ital 169,545 101,373 101,373 - 100.0% Total Expenditures by Type 169,545 246,770 (246,770) - 100.0% Net Surplus / (deficit) 1,274,877 428,730 100,135 100,500 Beginning Cash Balance - 1,274,877 1,274,877 1,456,837 Balance Sheet Adjustments (246,770) Ending Cash Balance 1,274,877 1,456,837 1,375,012 1,557,337 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Capital expenditures of $849,000 is budgeted in 2014 from funds received from the Hotel /Motel Tax Board. For 2014, capital spending in the amount of $415,029 from net income is budgeted in Fund 671 - Century Center Operations. A separate Century Center capital bank account is maintained at Key Bank. The new management company, SMG, made a capital contribution to the fund of $575,000 on August 13, 2013. An appropriation request of $246,770 to spend some of this money on critical items for food and beverage operations has been submitted to the Common Coucil. Century Center has requested $849,000 in hotel /motel capital spending for 2014 which is expended directly by the County. Form 1 Qrll City of South Bend, Indiana 2014 Budget Departmental Summary Name Century Center Capital Fund Number 671 zuia Accompnsnmentsiuutcomes t4-iu requirea) Received a capital contribution of $575,000 from SMG Corporation to be used for capital items at the facility. A portion of this money is being submitted for appropriation in 2013 for critical items of food and beverage operations and kitchen repairs. cu w vepanmem —15 io —Ly auaie91— tw- Iu rt Review and update of capital plan and priorities Use County hotel /motel tax money wisely for important capital expenditures. City Strate rvumuer 1 1,2,3 zuia ziignmcant unangeslt:nanenges /upportumties twin a Locus on somuons) Limited revenue streams flowing to this fund from PSDA Tax in the amount of $100,000 pear year.Other funding for capital provided by Century Center operations, County hotel /motel tax funds and tax increment financing funds (if available) budged to be $849,000. ney ren unnance umicaw�s 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Maintain an adequate cash balance 1 Efficiency Board Review $1,274,877 $1,703,607 $1,804,107 in line with board vision Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 215 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Capital Fund Number 671 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Flooring Replacement - Convention Ha Hotel /Motel 175,000 175,000 2 Carpet replacement - Suites 1 -15 Hotel /Motel 50,000 50,000 3 Lock & Key replacement Hotel /Motel 20,000 20,000 4 Ceiling tiles replacement - Lower Level Hotel /Motel 158,000 158,000 5 Parking lot paving and striping Hotel /Motel 18,000 18,000 6 Skylights glass replacement Hotel /Motel 25,000 25,000 7 Radios Hotel /Motel 7,000 7,000 8 IT and AV Equipment Hotel /Motel 60,000 60,000 9 Tables Hotel /Motel 74,000 74,000 10 Staging Hotel /Motel 50,000 50,000 11 Dance Floor Hotel /Motel 72,000 72,000 12 - 13 - 14 Hotel /motel tax money is appropriated in a separate 15 County fund. 16 17 - - Proiect Capital 18 Passenger Elevator Modernization Hotel /Motel 65,000 65,000 19 Skywalk support columns & concrete re Hotel /Motel 75,000 75,000 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 849,000 849,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Convention Hall flooring - Carpet has reached the end of its life cycle; looking to replace with durable product 2 Carpet has reached the end of it life cycle; looking to replace with durable carpet product. 3 Lock & Key replacement - to increase security of the building. 4 Ceiling tiles replacement - Lower Level - will improve aestetics. 5 Parking Lot Restriping and Resealing - Parking lot has signigicant wear and needs to be restriped and resealed. 6 Skylights glass replacements - to get all glass to match exsiting 7 Radios - need to come up on technology 8 IT and AV Equipment - need to update technology. 9 Tables - end of life cycle. 10 Staging - end of life cycle. 11 Dance Floor - end of life cycle. 12 13 14 15 16 17 18 Elevator Repair - Passendger elevator needs to be brought up to ANSI code. 19 Skywalk Support Repairs - Repair work to concrete beams and covering of beams and sidewalk repair needed. 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 216 Form 1 217 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Central Services Fund Fund Number 222 Department Description & Purpose Provider of internal services to City operations including; Equipment Services, Building Maintenance, Central Stores, Print Shop, Radio Communications, and Energy Office. Services include vehicle and equipment maintenance, building maintenance, central stores forjandorial and office supplies, printing services and two -way radio equipment maintenance. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 3,302,589 6,671,970 7,891,203 3,681,197 7,797,184 (94,019) -1.2% Interest Earnings 1,917 4,688 1,500 2,154 3,000 1,500 100.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 36,890 31,401 30,000 73,602 47,190 17,190 57.3% Transfers In Total Revenue 3,341,396 6,708,059 7,922,703 3,756,953 7,847,374 (75,329) -1.0% Expenditures by Cost Center Equipment Services 2,184,855 2,229,744 2,695,811 1,134,537 2,442,018 (253,793) -9.4% Building Maintenance 152,856 151,708 177,426 81,391 185,617 8,191 4.6% Central Stores 83,526 82,392 90,126 41,031 90,371 245 0.3% Print Shop 106,888 114,285 132,220 57,735 131,872 (348) -0.3% Radio Shop 226,510 254,585 252,350 111,220 252,089 (261) -0.1% Energy /SustainabilityOffice - 220,568 461,066 121,356 219,489 (241,577) -52.4% Utillities Allocation 3,639,979 4,170,430 2,137,977 4,371,260 200,830 4.8% Total Cost Center Expenditures 2,754,635 6,693,261 7,979,429 3,685,246 7,692,716 286,713 -3.6% Expenditures by Account Type Salaries & Wages 1,675,830 1,792,210 2,014,910 917,031 2,006,245 (8,665) -0.4% Fringe Benefits 565,248 618,126 785,324 333,397 804,704 19,380 2.5% Other Personnel costs 11,165 13,358 13,749 7,584 17,315 3,566 25.9% Total Personnel 2,252,243 2,423,694 2,813,983 1,258,012 2,828,264 14,281 0.5% Supplies 120,689 134,871 230,305 77,827 157,878 (72,427) -31.4% Professional Services (31xx) - 76,073 239,640 80,303 112,236 (127,404) -53.2% Comm/Transportation(32xx) 11,367 9,679 12,600 3,994 10,500 (2,100) -16.7% Printing& Advertising(33xx) 3,634 3,373 23,946 5,137 14,500 (9,446) -39.4% Insurance(34xx) 43,608 25,020 25,320 12,660 32,325 7,005 27.7% Utilities(35xx) 56,513 3,692,681 4,252,180 2,172,980 4,434,498 182,318 4.3% Repairs & Maintenance (36xx) 83,036 86,477 102,844 44,079 78,618 (24,226) -23.6% Debt Service - Principal - 5,655 5,868 3,037 5,902 34 0.6% Debt Service - Interest & Fees - 1,069 454 - 595 141 31.1% Other Services & Charges(39xx) 13,330 9,362 18,292 2,400 17,400 (892) -4.9% Grants & Subsidies - - - - Payment In Lieu of Taxes - - Transfers Out Other Financin Uses 50xx 52,116 54,012 Total Service & Charges 263,604 3,963,401 4,681,144 2,324,590 4,706,574 25,430 0.5% Capital 118,099 171,295 253,997 24,817 (253,997) - 100.0% Total Expenditures by Type 2,754,635 6,693,261 7,979,429 3,685,246 7,692,716 (286,713 ) -3.6% Net Surplus / (deficit) 586,761 14,798 (56,726) 71,708 154,658 Beginning Cash Balance 502,823 999,858 1,090,355 1,090,355 1,033,629 Balance Sheet Adjustments (89,726) 75,699 - (38,467) Ending Cash Balance 999,858 1,090,355 1,033,629 1,123,596 1,188,287 Staffing(FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 16.00 16.00 18.00 18.00 18.00 - Bargaining 26.00 26.00 26.00 22.00 24.00 (2.00) Part-Time /Seasonal/Temporary 1.00 1.00 1.00 1.00 2.00 1.00 Total FTE's 43.00 43.00 45.00 41.00 44.00 (1.00) Explain Significant Revenue, Expenditure and Staffing Changes Below: Balance sheet adjustments for changes in inventory paid for with cash. In 2012, the Energy Office was transferred from stimulus grant funding in the General Fund to the Central Services Fund. Funding is provided by a surcharge of approximately 5.9% on electricity and natural gas costs charged to city departments. The actual surcharge is adjusted quarterly based on actual costs incurred in the Energy Office. We increase the Utilities cost for 2014 by 6.75% due to rate increases. Our 3% reduction for 2014 is based on electric efficiency work done in 2013. Going forward reduction will be based on siginificant performance contract. Central Services- Line items were reduced to keep 2014 expenditures equal to 2013 expenditures. A reduction of two(2) full time positions and one(1) part time position is required. Form 1 217 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Central Services Fund Fund Number 222 cv.a taccornpus nmem—urcornes tv-ru regwreat Conducting energy quarterly training with employees Installation of CNG monitoring system at North Garage, savings of $32,000 performing in -house labor Replaced 184 fixtures at the Sample street garage, a savings of 250 kw per each fixture Printshop- taking on line training courses, 5 hrs ea per class, updated Adobe software 2.5 Million impressions completed, 99% completion rate Stores - Volume $225,000, 5% savings to customers, $11,250 in savings Purchased 3 more hybrids, 4 new CNG trash trucks Maintaining fleet availability 98% 87.3% technician productivity Conducting energy efficient lighting upgrades at the 3 garages, central service, century center and Seitz park Roll out of transportation efficiency CNG conversion program Utility Account added to report calendarization and Normalization capabilities. City Strategy Gontinue energy quarterly training with employees Complete CNG monitoring system at the Sample St facility Education & training in Building Systems for building maintenance employees, Printshop- Continue advanced techniques in Adobe CS6 design & graphics Stores - Centralized office supplies,more contracting,more savings,discounted prices for our customers Radio Shop - Using the AS400 for Job Order system,customers will be invoiced for time & material, no longer funded by allot. 10% new vehicles to be hybrid or alternate fuel for energy savings All 2014 model gasoline powered vehicles converted to CNG Establish tracking combacks in vehicle repairs Increase customer base & revenues to $125,000, Adoption of City Wide vehicle policy,Present business plan & budget for centralized building maintenance Utilize EPA Energy Star Portfolio to benchmark all eligible facilities by 2014 Select and contract with an Energy Performance contractor for energy work Conducting utilities bills detail analysis and provide abnormalities ZU14 bignrtrcant t;nangesn:nauengesiupportumues twin a tocus on soiutrons) City Owned Natural Gas Fueling Station,fully funded with a - -- -year payback All 2014 model gasoline powered vehicles converted to CNG Central Services Non - Reverting fund for capital purchases New position added for Parts /contract manager Radio Shop - dropped the Allocation to billing customers for time & material using the AS400 system Re- locate energy office to former Human Rights Building Add full time Assistant Director for energy Significant work with Energy Services Company Key Performance Indicators 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Radio Shop Operating Exp /cost/hr efficiency $56.00 $46.98 $50.00 $54.00 Bldg Maint In -house labor savings efficiency $69,200 $27,724 $25,900 $66,500 Printshop Jobs completed on time effectiveness 99.8% 100.00% 99.5% 99.8% EquipSery Fleet Availability quality 98.9% 98.35% 98.40% 98.5% Energy Utility usage for electric reduction of 3% efficiency 9% n/a n/a 3% Energy Provide monthly reports & Energy strategy m output 12 n/a 5 12 Stores Orders delivered within 24 hrs effectiveness 99.8% 98.3% 99.5% 99.7% Equip Sery Technician Productivity quality 85% 81.19% 83% 84.5% types: output, efficiency, effectiveness, quality, outcome, technology Form 1 218 Form 1 219 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Central Services Fund Fund Number 222 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Six (6) Truck Lifts Cash - - 60,000 60,000 2 Six (6) inground Hoist replacements Cash 35,000 35,000 70,000 3 Chain Link fence - sample st Cash 25,900 25,900 4 Two furnaces & A/C units -parts room Cash - - 5 Roof Replacement,skylites,insulation Cash 6 Roof ventilation,energy recovery Cash - 7 Overhead Doors (5), #18,14,10,12,13 Cash 53,000 53,000 8 Parking Lot - paving- repairs Cash 35,000 - 35,000 9 Used Scissor Lift Cash - 10,000 10,000 10 Natural Gas Generator Cash 65,000 - 65,000 11 CNG - Sample St Garage - 12 Vehicle Diagnostic Tool 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 - Total 35,000 213,900 70,000 318,900 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 219 Form 1 220 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Business Insurance Fund Number 226 Department Description & Purpose Fund is used for expenditures of the City insurance program, including safety and risk management department, property insurance, workers compensation, and general liability coverage. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 3,005,286 2,922,356 2,988,576 1,494,288 2,859,690 (128,886) -4.3% Interest Earnings 11,068 23,376 26,000 11,646 22,000 (4,000) -15.4% Bond Proceeds - - - - - Donations - - - - Other Income 62,294 21,796 18,500 295 17,000 (1,500) -8.1% Transfers In Total Revenue 3,078,648 2,967,528 3,033,076 1,506,229 2,898,690 (134,386) -4.4% Expenditures by Cost Center Safety and Risk Management 187,669 211,288 260,786 96,734 253,743 (7,043) -2.7% Liability Coverage 720,973 642,899 1,093,448 452,090 1,028,811 (64,637) -5.9% Business Insurance 467,516 419,244 491,693 71,662 572,300 80,607 16.4% Workers Compensation 926,166 900,040 1,070,000 407,944 1,042,346 (27,654) -2.6% Total Cost Center Expenditures 2,302,324 2,173,471 2,915,927 1,028,430 2,897,200 (18,727) -0.6% Expenditures by Account Type Salaries & Wages 117,061 121,239 126,974 59,059 131,656 4,682 3.7% Fringe Benefits 36,138 37,437 50,806 20,379 56,441 5,635 11.1% Other Personnel costs 940 1,080 1,320 505 1,320 0.0% Total Personnel 154,139 159,756 179,100 79,943 189,417 10,317 5.8% Supplies 11,678 23,544 22,356 7,270 21,143 (1,213) -5.4% Professional Services (31xx) 158,369 63,881 307,428 183,339 238,791 (68,637) -22.3% Commfrransportation(32xx) 6,271 1,913 6,400 1,865 4,000 (2,400) -37.5% Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 1,170,100 1,196,605 1,318,193 343,753 1,363,146 44,953 3.4% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 1,670 2,349 5,368 1,217 4,103 (1,265) -23.6% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 663,631 578,987 1,052,382 410,190 1,066,600 14,218 1.4% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 136,466 146,436 Total Service & Charges 2,136,507 1,990,171 2,689,771 940,364 2,676,640 (13,131) -0.5% Ca ital 24,700 853 10,000 14,700 -59.5% Total Expenditures by Type 2,302,324 2,173,471 2,915,927 1,028,430 2,897,200 (18,727) -0.6% Net Surplus / (deficit) 776,324 794,057 117,149 477,799 1,490 Beginning Cash Balance 3,675,068 4,451,392 5,245,485 5,245,485 5,362,634 Balance Sheet Adjustments - 36 - (73) Ending Cash Balance 4,451,392 5,245,485 5,362,634 5,723,211 1 5,364,124 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 3.00 3.00 3.00 3.00 3.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary Total FTE's 3.00 3.00 3.00 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes Below: The 2014 budget is projected to be a breakeven as this is an internal service fund that receives its primary revenue from an allocation to other city departments. The allocation is based on various criterion including FTE's, liability claims, worker's compensation claims, and the net book value of capital assets. No change in staffing is projected for 2014. Form 1 220 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Business Insurance zuia Accompusnmentsiuutcomes (4 -iu requirea) Reduction of work related injuries by 20% over 2012 injuries Reduction of vehicle crash by 30% through proactive approach Increase safety training throughout public works and parks to include at least 24 hours per employee per year Develop a vehicle crash committee to review all vehicle incidents Strengthen relationships with departments equipment purchase process to make recommendations for safety features Explore and look into implementing OHSAS 18000/18001 for the cities health and safety standards Fund Number 226 City Strateg, cu rff Pd ramenr ooara o —Jeouvesr unrtage fo —uy auafeg I— tff- i u reyuuuu) rvumuer Reduction of work related injuries by 10% over 2013 injuries 1 Reduction of work related injury cost by 10% over 2013 cost 1 Increase the proactive programs for workers safety, workers compensation and training to no less than 30 hours a year 3 per employee 6 Move at least 40% of the safety training programs to online and website access 1 Develop a discount program for all work related charges that will be equal with all area medical providers Centralize all programs (audit, reporting, training tracking and informational) to the same electronic portal 6 zul4 SIgruncant t; nangesn;naiiengesn)pportunities (wnn a focus on solutions) With raising health care cost , new workers compensation legislation, and our aging workforce, we need to increase our proactive approach to our safety programs. This will include our commitment to time, money and technology as it is related to safety and risk management. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Amount spent on injuries 2 Outcome $300,000 $426,928 $215,000 $350,000 Number of recordable accidents 2 Outcome 40 115 50 60 Amount of loss time due to injuries 2 Efficiency 20 days 88 days 60 days 20 days Safety Culture 2 Effectiveness 98% 63% 90% 95% Types: output, efficiency, effectiveness, quality, outcome, technology 1.f--fl— Tech.A—, 1—fc end PTF'e nlen included in fhe fin —ial mr--1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 221 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Business Insurance Fund Number 226 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Laptop Projector cash - 2 Fit Test computer cash 1,000 - 1,000 3 Toyota Prius or hybrid equivalent cash - - 22,000 22,000 4 Electronic breathing equipment cash 10,000 - 10,000 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 Training computers cash 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 10,000 1,000 22,000 33,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Update Safety and Risk existing projector 2 Parts for current fit test computer cannot be found 3 Replacement of current Toyota Prius 4 AW D vehicle to replace 406 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Training computers for a safety training lab to train all city employees on new and ongoing safety training 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 0% Form 1 223 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Take Home Vehicle Police Fund Number 278 Department Description & Purpose To account for expenses associated with claims arising from use of program vehicles occurring while officers are not on duty. Funding is provided by officers participating in the program. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - Interest Earnings 833 1,828 2,000 889 2,000 0.0% Bond Proceeds - - - - - - Donations - - - - Other Income 85,326 126,372 127,400 61,773 121,160 (6,240) -4.9% Transfers In Total Revenue 86,159 128,200 129,400 62,662 123,160 (6,240) -4.8% Expenditures by Cost Center Accident Claims 8,164 10,842 40,000 - 20,000 (20,000) -50.0% Gasoline Charges - 65,000 63,700 60,580 (3,120) -4.9% Total Cost Center Expenditures 8,164 75,842 103,700 80,580 (23,120) -22.3% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 65,000 63,700 60,580 (3,120) -4.9% Professional Services (31xx) - - - Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - Other Services & Charges (39xx) 8,164 10,842 40,000 20,000 (20,000) -50.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - - Total Service &Charges 8,164 10,842 40,000 20,000 (20,000) 50.0 Total Expenditures by Type 8,164 75,842 103,700 80,580 (23,120) -22.3% Net Surplus / (deficit) 77,995 52,358 25,700 62,662 42,580 Beginning Cash Balance 261,451 339,446 391,804 391,804 417,504 Balance Sheet Adjustments - - Ending Cash Balance 339,446 391,804 417,504 454,466 1 460,084 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Police Take Home Vehicle Fund is used to account for the payroll deductions of $10.00 for gasoline and $10.00 for liability insurance received from police officers each pay period to be used to pay for gasoline costs and accident claims while an officer is not on duty. Currently, 233 police officers are participating in the program reduced from and estimate of 245 police officers for the 2013 budget. Liability and property claims have been low in this fund. The gasoline charge is paid annually to Central Services. Form 1 223 City of South Bend, Indiana 2014 Budget Departmental Summary Name Take Home Vehicle Police Fund Number 278 zuia Accompnsnmentsruutcomes (4 -iu requlrea) Vehicle property losses have been minimal during the year and less than the "premium" revenue charged to police officers. The police officer gasoline deduction was moved from the General Fund to the Take Home Police Vehicle Fund for 2012 for greater accountability and transparency. Claims are submitted by the Police Department, reviewed by the Claims Committee and processed by the Legal Department. City Strate cu w vuparunum —15 io —Ly —d-Ij— tw- Iu ruyui —) .—M.- Maintain sufficient cash reserves to cover any casualty losses to vehicles incurred while a police officer is off duty. 2 Use revenue from the payroll deduction for gasoline to reduce gasoline costs charged to the General Fund. 2 zui4 ziignmcant unangesn:nauengesiupportunnies (wnn a Tocus on soiuuons) - If low claim trends continue, the City may wish to reduce the liability insurance payment of $10.00 per officer on either a permanent or temporary basis or find another suitable use for the money being collected and held in this fund. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Cash Reserves 2 Output $300,000 $391,804 $417,504 $460,084 Annual Interest Earnings 2 Output $3,000 $1,828 $2,000 $2,000 Number of Accident Claims 2 Output 10 or less 3 3 3 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: None. This fund is not used for IT expenditures. Form 1 224 Form 1 225 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Employee Benefits Fund Number 711 Department Description & Purpose Fund is used to account for expenditures of the employee benefit programs offered to full time City employees and to Police and Fire retirees, including healthcare, dental and vision, EE flexible benefits, life insurance, and short and long term disability. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 11,247,932 10,855,113 11,937,800 6,002,334 13,385,150 1,447,350 12.1% Interest Earnings 27,732 42,730 40,600 16,201 32,000 (8,600) -21.2% Bond Proceeds - - - - - Donations - - - Other Income 177,461 210,500 210,498 1,300 (209,200) -99.4% Transfers In Total Revenue 11,275,664 11,075,304 12,188,900 6,229,033 13,418,450 1,229,550 10.1% Expenditures by Cost Center Health Insurance Program 11,572,529 12,500,734 13,348,829 6,311,595 14,483,463 1,134,634 8.5% Total Cost Center Expenditures 11,572,529 12,500,734 13,348,829 6,311,595 14,483,463 1,134,634 8.5% Expenditures by Account Type Salaries & Wages - - - - 4,000 4,000 - Fringe Benefits 326 326 Other Personnel costs Total Personnel 4,326 4,326 Supplies 22,853 20,460 24,444 4,409 17,875 1 (6,569) -26.9% Professional Services (31xx) 162,433 229,410 481,085 286,731 751,262 270,177 56.2% Commfrransportation(32xx) 3,217 1,367 4,000 316 4,300 300 7.5% Printing & Advertising (33xx) - - - - - - - Insurance (34xx) 11,193,569 12,067,486 12,837,300 6,019,593 13,701,200 863,900 6.7% Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - - - Other Services & Charges (39xx) 1,493 1,255 2,000 546 4,500 2,500 125.0% Grants & Subsidies - - - - - - - Payment In Lieu of Taxes Transfers Out - - OtherFinancin Uses 50xx 188,964 180,756 - Total Service &Charges 11,549,676 12,480,274 13,324,385 6,307,186 14,461,262 1,136,877 8.5% Ca ital - Total Expenditures by Type 11,572,529 12,500,734 13,348,829 6,311,595 14,483,463 1,134,634 8.5% Net Surplus / (deficit) (296,865) (1,425,430) (1,159,929) (82,562) (1,065,013) Beginning Cash Balance 9,150,486 8,853,621 7,428,191 7,428,191 6,268,262 Balance Sheet Adjustments - - Ending Cash Balance 8,853,621 7,428,191 6,268,262 7,345,629 5,203,249 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining - - Part-Time /Seasonal/Temporary /Seasonal/Temporary 0.16 0.16 Total FTE's 0.16 0.16 Explain Significant Revenue, Expenditure and Staffing Changes Below: Part time assistant for the summer months. Loss projected in 2014 in Self Insurance fund. Cash reserves projected at December 31, 2014 of $5,203,249 are 36% of expenditures (target minimum of 25 %). Form 1 225 City of South Bend, Indiana 2014 Budget Departmental Summary Name Employee Benefits Fund Number 711 zuia Accompusnmentsruutcomes (4 -iu requlrea) Introduction of the Wellness Portal to track wellness credits to fulfill quarterly requirements of participation. Portal includes educational material and courses. Increased participation in the Smoking Cessation Program due to increased employee awareness through City website communication. Introduction of the "Healthy City" newsletter. Introduction of Plan 3 Dental plan to correct out -of- network discrepancies. City Strate cu w —P-111-IL 15 fo uy auafe91— tw Iu reywreut rvumuer Reduce employee health claims due to emphasis placed on wellness. 1 Decrease manual input of employee benefit maintenance through integration with outside provider networks. 3 Conduct annual training with payroll clerks in certain areas of benefits to better assist employees in their department. 6 Complete integration of HR system to Navil-ine to eliminate using 2 systems to set -up employee benefits. 3 Conduct eligibility audit of employee medical coverage elections to ensure spouses /dependents are eligible for a potential 1,2 savings in healthcare costs. Continued employee and supervisor training in areas of employee benefits including FMLA, PERF, flex and other related 2 benefits. Long Term zul4 ziIgnrtrcant unangeslcnanengesiupportunnies (wnn a rocus on sowtlons) Implementation of on -line open enrollment in an effort to decrease paperwork and reduce errors in enrollment. Improvement of Dental/Vision package to increase employee satisfaction of plan design ney ren unnance umicaw�s 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Employee Participation in Wellness Prc 2 Effectiveness 100% 90% 95% 98% Lunch -n -Learn Seminar attendance 2 Effectiveness 1000 876 800 900 Dental/Vision participants 2 Quality 1000 807 781 900 Types: output, efficiency, effectiveness, quality, outcome, technology W.—fl— Tech.A.— 1—fc end FTF'e nlen included in fhe frmeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 226 Form 1 227 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Unemployment Compensation Fund Fund Number 713 Department Description & Purpose Established effective January 1, 2012, the fund is used to account for the payment of City unemployment claims. Revenue source is an unemployment fee charged to operating units of City operations. The fund is an Internal Service fund that is used to benefit other city funds and departments and is designed to recover costs. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 217,401 274,939 341,250 156,406 236,398 (104,852) -30.7% Interest Earnings 81 101 200 249 500 300 150.0% Bond Proceeds - - - - - - - Donations Other Income Transfers In Total Revenue 217,482 275,040 341,450 156,655 236,898 (104,552) -30.6% Expenditures by Cost Center Unemployment Compensation 226,891 187,378 262,963 36,791 220,750 (42,213) -16.1% Administrative Expenses - 5,688 4,284 2,142 7,224 2,940 68.6% Total Cost Center Expenditures 226,891 193,066 267,247 38,933 227,974 (39,273) -14.7% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits 226,891 187,378 262,963 36,791 220,750 (42,213) -16.1% Other Personnel costs Total Personnel 226,891 187,378 262,963 36,791 220,750 (42,213) -16.1% Supplies Professional Services (31xx) 4,284 2,142 7,224 2,940 68.6% Commfrransportation(32xx) - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out - OtherFinancin Uses 50xx 5,688 - - - Total Service & Charges 5,688 4,284 2,142 7,224 2,940 68.6% Total Expenditures by Type 226,891 193,066 267,247 38,933 227,974 (39,273) -14.7% Net Surplus / (deficit) (9,409) 81,974 74,203 117,722 8,924 Beginning Cash Balance - 15,591 72,565 72,565 146,768 Balance Sheet Adjustments 25,000 (25,000) Ending Cash Balance 15,591 72,565 146,768 190,287 1 155,692 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Unemployment Compensation Fund is an Internal Service Fund used to pay claims. The fund charges a premium to departments of 1 % of payroll and is intended to break even. At December 31, 2011, the Rainy Day Fund advanced the Unemployment Compensation Fund $25,000 and this amount has been paid back in 2012. Unemployment claims are reviewed by the Human Resourses Department. A goal of the fund is to maintain cash reserves of 20% of annual expenditures for unusual future claims. Rate reduced to .5% for the 2014 budget. Cash reserves have increase during 2012 and 2013 due to low claims paid. Form 1 227 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Unemployment Compensation Fund 7 Fund Number 713 zuis Accompusnmemstuutcomes (a -tu requirea) An Excel data base for claims paid was started to track claims by employee and department. A monthly allocation journal entry is used to charge departments for their share of fund revenue. Unemployment compensation rates charged to departments were reduced by 25% in May, 2013 and another 25% in July, 2013 due to low claims paid. City Strategy cu w veparunem —15 io a.uy —d -91— tw- Iu reywreut rvumuer Conduct training sessions with managers at departments with high unemployment claims (i.e. Parks & Recreation) to seek 2 ways to manage claims better and reduce costs. Continue to contest unwarranted unemployment claims with the Indiana Department of Workforce Development. 2 zuia ziigmttcant t :nangestt;nanengesn)pportunities (wnn a focus on sowtions) Unemployment claims are volatile. The City of South Bend is a "reimbursing employer" for claims paid as opposed to many private companies that are charged a payroll taxes. In a sense, the City of South Bend is self- insured for unemployment claims. Unemployment claims paid during 2013 have been low and significantly less than revenue received. This has allowed the City to reduce the rate charged to departments to .5% for 2014. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Unemployment claims - total filed 2 Output <70 78 80 70 Unemployment claims - approved 2 Effectiveness <40 75 60 40 Percent of claims approved 2 Effectiveness 57% 75% n/a 57% Cash Reserves % of Expenditures 2 Output >20% 38% 55% 68% Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 228 Form 1 229 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Fire Pension Fund Number 701 Department Description & Purpose Account forpost employment retirement benefits paid to retired 1937 plan member firefighters and surviving dependents. Financing is provided by state pension relief distributions. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes Local Income Taxes - - - - - - Other Taxes 5,524,569 5,233,388 5,035,292 2,517,646 5,386,832 351,540 7.0% Grants /Intergovernmental - - - - - - - Charges for Services - - - - Interest Earnings 4,330 4,740 4,987 1,636 4,500 (487) -9.8% Bond Proceeds - - - - - - Donations - Other Income 1,723 Transfers In Total Revenue 5,528,899 5,239,851 5,040,279 2,519,282 5,391,332 351,053 7.0% Expenditures by Cost Center Fire Pension 5,627,377 5,608,547 5,900,028 2,756,842 5,874,445 (25,583) -0.4% Total Cost Center Expenditures 5,627,377 5,608,547 5,900,028 2,756,842 5,874,445 (25,583) -0.4% Expenditures by Account Type Salaries & Wages 10,927 10,927 10,927 4,341 10,927 0.0% Fringe Benefits - - - - - - Other Personnel costs 5,615,445 5,596,271 5,883,998 2,751,912 5,858,568 25,430 -0.4% Total Personnel 5,626,372 5,607,198 5,894,925 2,756,253 5,869,495 (25,430) -0.4% Supplies 62 69 200 200 0.0% Professional Services (31xx) - - 2,096 48 2,100 4 0.2% Commfrransportation(32xx) 943 977 1,653 541 1,700 47 2.8% Printing & Advertising (33xx) - - - - - - - Insurance (34xx) Utilities (35xx) - - - - Repairs & Maintenance (36xx) 99 100 100 0.0% Debt Service - Principal - - - - Debt Service - Interest & Fees - - - Other Services & Charges (39xx) 850 850 0.0% Grants & Subsidies - - - Payment In Lieu of Taxes Transfers Out - - - OtherFinancin Uses 50xx 204 204 204 - 100.0% Total Service & Charges 943 1,280 4,903 589 4,750 (153) -3.1% Ca ital - - Total Expenditures by Type 5,627,377 5,608,547 5,900,028 2,756,842 5,874,445 (25,583) -0.4% Net Surplus / (deficit) (98,478) (368,696) (859,749) (237,560) (483,113) Beginning Cash Balance 1,815,041 1,716,563 1,347,867 1,347,867 488,118 Balance Sheet Adjustments - - Ending Cash Balance 1,716,563 1,347,867 488,118 1,110,307 5,005 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: The Fire Pension fund pays retirement benefits to certain firefighters and received reimbursement from the State of Indiana in the form of pension relief for costs incurred. Loss for 2014 results from certain costs like retiree health insurance and some other mandatory statutory benefits that are not eligible for reimbursement. Pension relief payments are received from the State two times per year, in June and September. Form 1 229 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Fire Pension Fund Number 701 zuia Accompusnmentsiuutcomes t4 -iu requirea) - Processed 4 new pensions to date - Published and mailed 2 newsletters to 302 Retirees and Widows - Serviced and counseled prospective retirees - Processed 16 Retiree /Dependant Deaths -In the process of a software update - Successfully filed Pension relief report with the Sate ZU14 uepartment goals & uojecnvesrunKage to uity strategies (4 -1u regwrea) - Fulfill all statutory obligations - Minimize unnecessary expenses - Eliminating overpays by updating contact information and increasing communication - Disseminating more retirement information to active firefighters City Strategy Numner 2 2 2 2 ZU14 srgnrtrcant t :nangesn;naiiengesiupportunities (wnn a focus on sorutrons) -The most significant current challenge to the Pension Fund is a failure to notify us of the death of a Retiree/Widow /Dependent. I intend to solve the problem by increasing communication with Retirees/Widows /Dependents so families understand the importance of notifying us in the event of a death. - Structural cash defict problem with the fund as certain costs such as retiree health insurance are not eligible for state pension relief payments. -By my estimates we will no longer be able to fully fund retiree health insurance through our cash balance by 2015. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 230 Form 1 231 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Police Pension Fund Number 702 Department Description & Purpose Account for post employment retirement benefits paid to retired 1925 plan member police officers and surviving dependents. Financing is provided state pension relief distributions. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes - Other Taxes - - - - - Grants /Intergovernmental 6,481,287 6,731,621 5,863,697 2,931,849 6,300,000 436,303 7.4% Charges for Services - - - - - - - InterestEarnings 5,510 6,904 6,000 3,190 6,000 0.0% Bond Proceeds - - - - - - Donations - - - - - - Other Income 5,703 12,898 4,000 1,111 4,000 0.0% Transfers In Total Revenue 6,492,500 6,751,423 5,873,697 2,936,150 6,310,000 436,303 7.4 Expenditures by Cost Center Pension Administration 12,309 11,286 18,098 5,974 17,496 (602) -3.3% Pension Payments 6,683,830 6,595,376 6,911,035 3,250,638 7,204,445 293,410 4.2% Total Cost Center Expenditures 6,696,139 6,606,662 6,929,133 3,256,612 7,221,941 292,808 4.2 Expenditures by Account Type Salaries & Wages 7,908 8,076 8,232 4,116 8,400 168 2.0% Fringe Benefits 1,073 257 3,454 315 3,596 142 4.1 Other Personnel costs 6,683,830 6,595,376 6,911,035 3,250,638 7,204,445 293,410 4.2% Total Personnel 6,692,811 6,603,709 6,922,721 3,255,069 7,216,441 293,720 4.2% Supplies 600 812 1,100 642 1,100 0.0% Professional Services (31xx) 1,738 - 3,412 456 2,500 (912) -26.7 Comm/Transportation(32xx) 990 1,085 1,900 445 1,900 - 0.0% Printing & Advertising (33xx) - - - - - - Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out - Other Financin Uses 50xx - 1,056 - - - - tal Service To & Charges 2,728 2,141 5,312 901 4,400 (912) -17.2 Total Expenditures by Type 6,696,139 6,606,662 6,929,133 3,256,612 7,221,941 292,808 4.2 Net Surplus / (deficit) (203,639) 144,761 (1,055,436) (320,462) (911,941) Beginning Cash Balance 2,367,504 2,163,865 2,308,626 2,308,626 1,253,190 Balance Sheet Adjustments - - Ending Cash Balance 2,163,865 2,308,626 1,253,190 1,988,164 1 341,249 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 231 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Police Pension Fund Number 702 zuia Accompusnmentsiuutcomes t4 -iu requireat Prepared pension relief request with INPRS. Conducted 12 monthly pension board meetings and 2 disability hearings. Processed retirements, death benefits and DROP payments. No audit exceptions for the Pension Fund by the State Board of Accounts. City Strategy cu w ve anmam —15 io —LY auaieg— tw- iu reywreut .—n— To maintain pension benefits to retirees, widows and dependants. 2 To counsel and provide information regarding benefits to members of the Pension Fund. (Active & Retired) 2 To apply for pension relief funding from INPRS. 2 To serve the membership of the Pension Fund in a courteous, timely and proper manner. 2 To provide complete and concise records of the Pension Fund. 2 cu w a�ymucam a.nanyesn.nauenyesivppmcanuies twnn d luaus un smuuunst Pension budget increased $ 292,808 including $ 36,329 to members. Two DROP payments to be made in 2014 totaling $ 226,721.. Ten officers are currently enrolled in the DROP program. Number of members is currently at 232. The members will continue to decrease due to deaths and having fewer remaining eligible officers still active. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Pension Board Meetings 2 # Meetings 12 14 12 12 Process Retirement Applications 2 # Applications 6 7 6 6 Process Pension Relief 2 Man Hours 20 20 25 20 Provide Pension Advice 2 Man Hours 15 12 15 15 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 232 Form 1 233 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name City Cemetery Trust Fund Number 730 Department Description & Purpose Fund is used to maintain the City Cemetery 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 118 202 250 89 250 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 118 202 250 89 250 0.0 Expenditures by Cost Center City Cemetery - - 15,000 - 10,000 (5,000) -33.3 Total Cost Center Expenditures 15,000 10,000 (5,000) -33.3 Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 tal Service To & Charges Capital 15,000 10,000 (5,000) -33.3 Total Expenditures by Type 15,000 10,000 (5,000) -33.3 Net Surplus / (deficit) 118 202 (14,750) 89 (9,750) Beginning Cash Balance 40,792 40,910 41,112 41,112 26,362 Balance Sheet Adjustments - - Ending Cash Balance 40,910 41,112 26,362 41,201 16,612 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 233 City of South Bend, Indiana 2014 Budget Departmental Summary Name I City Cemetery Trust Fund Number 730 zuia Accompusnmentsruutcomes t4 -iu requires/ Began digitizing cemetery records, 100 year old maps of burial plots restored by Notre Dame, GIS overlay of plots for interactive website developed. 20,000 records digitized and made part of searchable database. cu w veparamem ooa.a a io —LY auaie91— t- i u Applying for grant to continue digitizing all records Go live with searchable map similar to Arlington National Cemetery's Implement Council's five year project to restore the cemetery. City Strategy rvumuer 3,6 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Designate funding for long term resoration and rehabilitation of cemetery infrastructure with a focus on repair of headstones and markers, security of area. Much attention has been brought to the condition of the cemetery through the efforts of staff and elected officials.The public has been educated to the prominent citizens of our city and nation that are buried there. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Repair of Headstones GG Outcome 400 n/a 150 200 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 234 Form 1 235 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name City Cemetery Trust Fund Number 730 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Repair of Headstones Cash 10,000 10,000 19 - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 10,000 10,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Restore the entry way to the cemetery. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 235 Form 1 236 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Bond - Central Development I Fund Number 314 Department Description & Purpose To accumulate monies as a reserve for the payment of Redevelopment Authority bonds for the central development project. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - Interest Earnings 2,373 3,009 Bond Proceeds - - Donations Other Income Transfers In Total Revenue 2,373 3,009 Expenditures by Cost Center Interfund Transfer 2,373 825,509 Total Cost Center Expenditures 2,373 825,509 Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - Transfers Out 2,373 825,509 Other Uses 50xx - - =9 tal Service To & Charges 2,373 825,509 Capital - - Total Expenditures by Type 2,373 825,509 Net Surplus / (deficit) - (822,500) Beginning Cash Balance 822,500 822,500 Balance Sheet Adjustments - Ending Cash Balance 822,500 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Bond tied to this debt service account was paid off in early 2012. Cash in reserve has been transferred to fund 420 for use on projects. This fund can now be closed. Form 1 236 Form 1 237 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Bond -Airport Taxable Fund Number 315 Department Description & Purpose To accumulate monies as a reserve for the payment of Redevelopment Authority bonds for the airport taxable project 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 5,538 5,571 5,000 2,241 5,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 5,538 5,571 5,000 2,241 5,000 0.0% Expenditures by Cost Center Transfer interest to fund 324 886,240 5,571 5,000 2,241 5,000 0.0% Total Cost Center Expenditures 886,240 5,571 5,000 2,241 5,000 0.0% Expenditures by Account Type Salaries & Wages - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - - - - Transfers Out 886,240 5,571 5,000 2,241 5,000 - 0.0% Other Uses 50xx - - - =9 Total Service & Charges 886,240 5,571 5,000 2,241 5,000 0.0 Total Expenditures by Type 886,240 5,571 5,000 2,241 5,000 0.0% Net Surplus / (deficit) (880,702) - Beginning Cash Balance 1,919,606 1,038,904 1,038,904 1,038,904 1,038,904 Balance Sheet Adjustments - - Ending Cash Balance 1,038,904 1,038,904 1,038,904 1,038,904 1 1,038,904 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No significant issues. Bond associated with this fund pays off in 2024. Form 1 237 Form 1 238 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Bond - Blackthorn Golf I Fund Number 319 Department Description & Purpose Debt service reserve funds for Blackthorn Golf Course bond 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 2,827 4,420 50 464 (50) - 100.0% Bond Proceeds - - - - - Donations Other Income Transfers In Total Revenue 2,827 4,420 50 464 (50) - 100.0% Expenditures by Cost Center Interfund Transfer 2,827 658,420 326,050 326,464 (326,050) - 100.0% Total Cost Center Expenditures 2,827 658,420 326,050 326,464 (326,050) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - Transfers Out 2,827 658,420 326,050 326,464 (326,050) - 100.0% Other Uses 50xx - - - =9 Total Service & Charges 2,827 658,420 326,050 326,464 (326,050) 100.0 Total Expenditures by Type 2,827 658,420 326,050 326,464 (326,050) - 100.0% Net Surplus / (deficit) - (654,000) (326,000) (326,000) Beginning Cash Balance 980,000 980,000 326,000 326,000 - Balance Sheet Adjustments - - Ending Cash Balance 980,000 326,000 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Bond associated with this debt service fund will pay off in February 2013. At that time, cash will be transferred to fund 324 for projects and fund 319 can be closed. Form 1 238 Form 1 239 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Bond - Palais Royale Fund Number 328 Department Description & Purpose To accumulate monies as a reserve for the payment of Redevelopment Authority bonds for the Palais Royale project. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 3,159 8,258 6,000 3,745 6,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 3,159 8,258 6,000 3,745 6,000 0.0% Expenditures by Cost Center Interest - transferred out - 8,258 6,000 3,745 6,000 0.0% Total Cost Center Expenditures 8,258 6,000 3,745 6,000 0.0% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - - - - - Transfers Out 8,258 6,000 3,745 6,000 0.0% Other Financin Uses 50xx 637,633 - - Total Service & Charges (637,633) 8,258 6,000 3,745 6,000 0.0 Total Expenditures by Type (637,633) 8,258 6,000 3,745 6,000 0.0% Net Surplus / (deficit) 640,792 - Beginning Cash Balance 1,095,048 1,735,840 1,735,840 1,735,840 1,735,840 Balance Sheet Adjustments - - Ending Cash Balance 1,735,840 1,735,840 1,735,840 1,735,840 1 1,735,840 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Debt service reserve only. Form 1 239 Form 1 240 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Central Development Area Bond Proceeds I Fund Number 305 Department Description & Purpose To account for expenses financed by a 2003 revenue bond issue. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - Interest Earnings 2,657 Bond Proceeds - Donations Other Income Transfers In Total Revenue 2,657 Expenditures by Cost Center SBCDA 2003 Bond proceeds(1050) 1,333,429 Total Cost Center Expenditures 1,333,429 Expenditures by Account Type Salaries & Wages - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 40,361 Comm/Transportation(32xx) - Printing & Advertising (33xx) - Insurance (34xx) 2,304 Utilities (35xx) - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 586,184 Other Uses 50xx - =9 tal Service To & Charges 628,849 Capital 704,581 Total Expenditures by Type 1,333,430 Net Surplus / (deficit) (1,330,773) Beginning Cash Balance 1,330,773 Balance Sheet Adjustments Ending Cash Balance Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer needed once 2003 bond was refinanced. Request fund be closed. Form 1 240 Form 1 Q151 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment District Capital - AEDA2003 Fund Number 428 Department Description & Purpose 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interest Earnings Bond Proceeds Donations Other Income Transfers In Total Revenue Expenditures by Cost Center Community Development (0001) Total Cost Center Expenditures Expenditures by Account Type Salaries & Wages Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 tal Service To & Charges Capital Total Expenditures by Type Net Surplus / (deficit) Beginning Cash Balance Balance Sheet Adjustments Ending Cash Balance Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: In 2010 used remaining funds to reimburse fund 324 elgible expenses. Fund no longer needed. Request it be closed. Form 1 Q151 Form 1 MN City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment General Fund Number 433 Department Description & Purpose To account for eligible redevelopment activities in the Studebaker Corridor financed by proceeds from land sales or leases. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 107 164 150 68 (150) - 100.0% Bond Proceeds - - - - - Donations Other Income Transfers In Total Revenue 107 164 150 68 (150) - 100.0% Expenditures by Cost Center Services 5,071 3,213 6,787 854 (6,787) - 100.0% Total Cost Center Expenditures 5,071 3,213 6,787 854 (6,787) - 100.0% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 5,071 3,213 6,787 854 (6,787) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 5,071 3,213 6,787 854 (6,787) 100.0 Capital - - - - Total Expenditures by Type 5,071 3,213 6,787 854 (6,787) - 100.0% Net Surplus / (deficit) (4,964) (3,049) (6,637) (786) - Beginning Cash Balance 39,455 34,491 31,442 31,442 24,805 Balance Sheet Adjustments - - Ending Cash Balance 34,491 31,442 24,805 30,656 1 24,805 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Funds available to cover general administrative expenses not covered by project budgets. No budget for 2014. Will need to file an additional appropriation with the Redevelopment Commission in 2014. Form 1 MN City of South Bend, Indiana 2014 Budget Departmental Summary Name I Redevelopment General Fund Number 433 zu-is wccompusnments/uutcomes (4 -iu requires) Provide legal services to Redevelopment Commission as needed. cu w uepannlem -1b w —Ly aualegic Provide legal services to Redevelopment Commission as needed. 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City Strategy 1 -11Uer 3 Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 243 Form 1 244 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Certified Technology Park Fund Number 439 Department Description & Purpose Funds derived under State program which collects sales and use taxes and distributes to local government. Funds can be used for activities in Innovation Park and Ignition Park. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 3,571 2,000 4,121 3,000 1,000 50.0% Bond Proceeds - - - - - - Donations - - - - - - Other Income 812,791 1,446,074 1,446,074 1,450,000 3,926 0.3% Transfers In Total Revenue 812,791 3,571 1,448,074 1,450,195 1,453,000 4,926 0.3 Expenditures by Cost Center Capital Improvements - - - - 3,600,000 3,600,000 - Total Cost Center Expenditures 3,600,000 3,600,000 Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) C o m m /Transportation (32 xx ) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Uses 50xx =9 To & Charges tal Service Capital 3,600,000 3,600,000 Total Expenditures by Type 3,600,000 3,600,000 Net Surplus I (deficit) 812,791 3,571 1,448,074 1,450,195 (2,147,000) Beginning Cash Balance - 812,791 816,362 816,362 2,264,436 Balance Sheet Adjustments - - Ending Cash Balance 812,791 816,362 2,264,436 2,266,557 1 117,436 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Maximum of $5M will be captured by the State from the incremental personal income and sales taxes generated by employment and sales within the Certified Technology Park. These funds are then sent to the City to be used for approved uses, such as: acquisition, construction, improvement, planning or equipping facilities or operation of facilities within a certified technology park. Also can repay debt or establish debt service reserve for same. Form 1 244 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Certified Technology Park Fund Number 439 zu-is Accompusnmentstuutcomes (4 -iu None - no expenses expected until 2014. City Strategy AU ry uepannrem —1b w a.ny auaiegies tw- I Ieyuueu) rvunruer Augment facilities construction, improvement and /or equipping within certified technology park. 3 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 245 Form 1 246 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Certified Technology Park Fund Number 439 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 Construction /improvement/equipping 439 3,600,000 1,415,000 5,015,000 19 - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 3,600,000 1,415,000 5,015,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Eligible uses of the fund. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 246 Form 1 247 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Airport Urban Enterprise Zone Fund Number 454 Department Description & Purpose To account expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. 2013 2014 2011 2012 Amended 6130113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 123,165 111,721 Local Income Taxes - - Other Taxes Grants/Intergovernmental Charges for Services - - - - - - Interest Earnings 473 1,323 1,000 810 1,500 500 50.0% Bond Proceeds - - - - - - - Donations Other Income Transfers In - Total Revenue 123,638 113,044 1,000 810 1,500 500 50.0% Expenditures by Cost Center Project Impact Grants & Subsidies 58,322 - - - - - - Total Cost Center Expenditures 58,322 Expenditures by Account Type Salaries & Wages - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - Professional Services (31xx) Com mf rra nsportati on(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - Other Services & Charges (39xx) 58,322 Grants & Subsidies - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 58,322 Total Expenditures by Type 58,322 Net Surplus / (deficit) 65,316 113,044 1,000 810 1,500 Beginning Cash Balance 196,723 262,039 375,083 375,083 376,083 Balance Sheet Adjustments - - Ending Cash Balance 262,039 375,083 376,083 375,893 1 377,583 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: No plans at this date. In the past, majority of revenue came from personal property taxes paid by AJ Wright. Since it is are now closed, balance reflects probable end of fund. AJ Wright overpaid taxes and is due a refund of $37,240 which may need to be repaid. Form 1 247 Form 1 248 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Blackthorn Golf Course Operations Fund Number 619 Department Description & Purpose To account for the operation and maintenance of the City's Blackthom Goff Course. 2013 2014 2011 2012 Amended 6130113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 1,391,938 1,669,151 1,696,879 764,739 1,696,879 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - Other Income 1,413 - - Transfers ln 50,500 50,500 50,500 - 100.0% Total Revenue 1,393,351 1,669,151 1,747,379 815,239 1,696,879 (50,500) -2.9% Expenditures by Cost Center Debt Service /Capital 651,500 651,500 326,000 207,879 10,578 (315,422) -96.8% Maintenance 523,660 527,046 521,664 233,977 511,086 (10,578) -2.0% Administraton 165,086 161,679 150,935 61,229 150,935 0.0% Pro Shop 548,704 717,512 577,534 264,803 577,534 0.0% Concessons 158,393 170,171 165,573 62,123 165,573 0.0% Management Fees 105,135 103,917 106,000 52,929 106,000 0.0% LPGA Event - - 150,000 - 150,000 0.0% Total Cost Center Expenditures 2,152,478 2,331,825 1,997,706 882,940 1,671,706 (326,000) -16.3% Expenditures by Account Type Salaries & Wages 557,622 596,913 589,518 257,226 589,518 0.0% Fringe Benefits - - - - - OtherPersonnelcosts 91,973 87,309 100,163 31,486 100,163 0.0% Total Personnel 649,595 684,222 689,681 288,712 689,681 0.0% Supplies 329,530 355,461 394,069 129,430 394,069 0.0% Professional Services (31xx) 19,250 17,844 24,000 12,000 24,000 0.0% Commfrransportation(32xx) 15,268 17,958 20,267 6,109 20,267 0.0% Printing & Advertising (33xx) 43,980 46,071 43,727 14,006 43,727 0.0% Insurance(34xx) 14,613 8,080 13,708 8,903 13,708 0.0% Utilities (35xx) 39,906 39,882 40,578 17,405 40,578 0.0% Repairs & Maintenance (36xx) 82,498 94,241 37,520 31,712 37,520 0.0% DebtService - Principal 651,500 651,500 311,120 207,879 - (311,120) - 100.0% Debt Service - Interest & Fees - - 14,880 - - (14,880) - 100.0% Other Services & Charges (39xx) 275,338 405,987 397,578 163,259 397,578 0.0% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges 1,142,353 1,281,563 903,378 461,273 577,378 (326,000) - 200.0% Capital 30,999 10,579 10,578 3,526 10,578 0.0% Total Expenditures by Type 2,152,477 2,331,825 1,997,706 882,940 1,671,706 (326,000) -16.3% Net Surplus /(deficit) (759,126) (662,674) (250,327) (67,701) 25,173 Beginning Cash Balance 157,892 54,744 44,271 44,271 1,823 Balance Sheet Adjustments 655,978 652,201 207,879 213,356 Ending Cash Balance 54,744 44,271 1,823 189,926 1 26,996 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Golf course bond was paid off in 2013. Form 1 248 City of South Bend, Indiana 2014 Budget Departmental Summary Name Blackthorn Golf Course Operations 7 Fund Number 619 zuis Accompusnmentsiuutcomes (a -tu requuea) Hosted 2nd Annual Four Winds Invitational. Once again broke attendance records all three days. Raised $56,000 for Memorial Children's Hospital from FW I Improved golf course conditions significantly. Improved NOI from LPGA Voted Best Golf Course for 19th consecutive year "South Bend Tribune" Readers Choice Awards Extensive Expense Savings initiative installed in 2013 City Stratel cu w Pd ramunr 15 a Uuji- 1- 511- I nndge w a Ity Dudley I— tw I reyuueut ��umuer Continue to grow membership revenue. 3 Grow the LPGA event profitability. 3 Continue to explore new ideas to generate non - traditional revenues. 3 Continue to expand the Blackthorn Card membership to offer more benefits for golfers at places other than Blackthorn. 3 Continue to controll expenses while keeping service levels and course conditions on par with expectations of our golfers. zuia ziIgniticant unangesit;naiiengesn ) pportunities (wnn a focus on sowtlons) Lack of cash to fund capital needs to maintain and improve a 19- year -old golf course. Economy and golf business in general. Need to focus on creating the correct pricing structure to entice golfers to play more golf. Rising fuel and food costs have significantly increased our expenses. Competition continues to cut pricing to combate for the decreasing market share in South Bend area. Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Increase Rounds Ouptut 31000 31000 29303 29464 Increase Revenue Ouptut 1700000 1700000 1676077 1696879 Increase Membership Revenues Ouptut 215000 220000 189000 210621 Control Expenses Efficiency 1666128 1655000 1644055 1666128 Increased Profitability Outcome 30751 5000 32021 30751 Types: output, efficiency, effectiveness, quality, outcome, technology If.—fine Tech.A.— 1—fc end FTF'e nic. included in fhe fimeciel --m-1 Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 249 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Blackthorn Golf Course Operations Fund Number 619 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Tractor 50 HP with Loader 619 or 324 27,500 27,500 2 ProCore Aerifier 619 or 324 22,000 - - - - 22,000 3 Irrigation Upgrades 619 or 324 5,000 5,000 5,000 5,000 5,000 25,000 4 Utility Vehicles 619 or 324 7,000 7,000 7,000 7,000 7,000 35,000 5 Carpet for Clubhouse 619 or 324 10,000 - - - - 10,000 6 HVAC replacement 619 or 324 15,000 - - 15,000 7 Equipment payments 619 or 324 10,578 10,578 10,578 - - 31,734 8 Golf cart payments 619 or 324 56,424 56,424 56,424 58,000 58,000 285,272 9 Tractor 45 HP 619 or 324 - 25,000 - - - 25,000 10 Heavy Duty Utility Vehicle 619 or 324 25,000 25,000 11 Finish Rough Mower 619 or 324 55,000 - 55,000 12 Tractor 40 HP 619 or 324 - 22,000 - 22,000 13 Walk Behind Greens Mower 619 or 324 20,000 20,000 40,000 14 Sprayer 175 gallon 619 or 324 35,000 - - 35,000 15 Triplex Green Mower 619 or 324 - 40,000 40,000 80,000 16 Triplex Fairway Mower 619 or 324 50,000 50,000 100,000 17 Green/Tee Bank Mower 619 or 324 - - - 30,000 30,000 Project Capital 18 Greens Drainage 619 or 324 10,000 10,000 10,000 10,000 40,000 19 Parking Lot Resurfaced 619 or 324 10,000 - - 10,000 20 Kitchen Equipment Replacement 619 or 324 - 20,000 20,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 153,502 204,002 186,002 190,000 200,000 933,506 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replace loader which is over 19 years old with more efficient model 2 Replace aerifier which is over 15 years old with more efficient model 3 Upgrades to irrigation to keep course areas appropriately watered 4 Replace old utility vehicles with more efficient models, vehicles are 12 years old 5 Replace worn carpet to keep clubhouse in good shape 6 Replace HVAC unit which has had maintenance problems in last 5 years 7 Make payments as agreed on equipment purchased previously 8 Make payments as agreed on golf carts purchased previously 9 Replace loader which is over 13 years old with more efficient model 10 Replace vehicle that is 19 years old 11 Replace unit that is 9 years old, but is costing thousands of dollars a year to keep running 12 Replace tractor that will be 22 years old 13 Replace walk behind mowers that will be 20 years old 14 Replace sprayer that will be 15 years old 15 Replace mowers that will be 16 years old 16 Replace mowers that will be 16 years old 17 Replace mower that will be 15 years old 18 Correcting black layer issues that have lended to high costs to maintain and poor playing conditions for golfers 19 Resurface and stripe parking lot that is 10 years old 20 Original kitchen equipment needs to be replaced after 22 years 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 250 Form 1 251 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name TIF Revenue - Airport Fund Number 324 Department Description & Purpose Improvement of the Airport Economic Development Area utilizing funds captured from assessed value increase in the area over time under tax increment financing (TIF) program. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 11,187,768 11,631,287 11,200,000 7,111,555 13,400,000 2,200,000 19.6% Local Income Taxes - - - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - Interest Earnings 68,381 80,260 84,612 35,785 79,612 (5,000) -5.9% Bond Proceeds - - - - - Donations - - - - Other Income 472,547 292,066 2,374,640 2,306,322 - (2,374,640) - 100.0% Transfers In 889,068 663,991 281,000 278,205 5,000 276,000 -98.2% Total Revenue 12,617,764 12,667,604 13,940,252 9,731,867 13,484,612 (455,640) -3.3% Expenditures by Cost Center Airport Debt Service Payments 3,090,518 3,394,399 3,476,441 1,545,057 3,561,979 85,538 2.5% Original Airport Economic Dev Area 1,482,280 577,745 1,022,801 344,746 740,000 (282,801) -27.6% Original Sample Ewing Dev Area 10,005,966 8,628,323 11,645,767 3,115,525 1,634,870 (10,010,897) -86.0% Portage Prairie 2,225,605 1,839,914 29,796 - - (29,796) - 100.0% LaSalle Square 1,133,418 149,391 141,092 - 150,000 8,908 6.3% Area Wide 608,709 1,650,819 8,928,695 484,011 14,238,583 5,309,888 59.5% Total Cost Center Expenditures 18,546,496 16,240,591 25,244,592 5,489,339 20,325,432 (4,919,160) -19.5% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 2,588,210 1,283,398 4,953,614 622,705 95,000 (4,858,614) -98.1% Commfrransportation(32xx) - - - - - - Printing & Advertising (33xx) - 25,605 25,000 (605) -2.4% Insurance (34xx) 480 - - - Utilities (35xx) - - - - - - Repairs & Maintenance (36xx) 55,475 60,631 65,000 47,579 65,000 0.0% Debt Service - Principal 1,293,000 2,687,786 2,507,313 1,078,750 2,360,000 (147,313) -5.9% Debt Service - Interest & Fees 1,797,518 706,613 969,128 466,308 935,032 (34,096) -3.5% Other Services & Charges (39xx) 5,459,154 2,405,254 887,050 263,925 695,400 (191,650) -21.6% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges 11,193,837 7,143,681 9,407,710 2,479,268 4,175,432 (5,232,278) -55.6% Capital 7,352,659 9,096,910 15,836,882 3,010,072 16,150,000 313,118 2.0% Total Expenditures by Type 18,546,496 16,240,591 25,244,592 5,489,339 20,325,432 (4,919,160) -19.5% Net Surplus I (deficit) (5,928,732) (3,572,987) (11,304,340) 4,242,528 (6,840,820) Beginning Cash Balance 28,535,435 21,951,900 17,727,414 17,727,414 8,097,074 Balance Sheet Adjustments (654,803) (651,499) 1,674,000 (207,879) Ending Cash Balance 21,951,900 17,727,414 8,097,074 21,762,063 1 1,256,254 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Significant one -time revenues received in 2013: $2M Bosch Reimbursement; $90K reimbursement for Fire Training Facility; and $65K for private donations for Code for America. Assumes $2M cash carry forward into 2014. Form 1 251 City of South Bend, Indiana 2014 Budget Departmental Summary Name I TIF Revenue - Airport zuia raccompnsnmentstuutcomes t4 -iu requireat Transfer of Bosch facility to new owner Ignition Park improvements: infrastructure construction; environmental work; additional acquisitions Begin significant work on Renaissance District project Completion of Code for American project cu w - NOnmenl -15 io vl Promote and attract good jobs in growing sectors Increase regional capacity More inclusive and accessible opportunities Reinvest locally created wealth into the local economy Target investment for sustainable development 2014 Significant Changes/Challenges/Opportunities (with a focus on solutions) Fund Number 324 City Strateg, IYUIIIUCI 3 3 3 3 3 Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection New jobs announced approved project: ED Outcome 100 390 75 80 Gross AV increase ED Effectiveness 7.00% 8.12% 25.55% 5.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 252 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name TIF Revenue - Airport Fund Number 324 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Ignition Park East Acq /Reloc/Demo 324 484,870 484,870 19 Ignition Park South Acq /Reloc/Demo 324 450,000 450,000 20 Ig Pk Infrastructure Phase 1 B 324 7,000,000 7,000,000 21 Installment Pymt- St. Vincent's 324 138,125 138,125 276,250 22 Renaissance District 324 700,000 - 700,000 23 Commercial Corridors 324 2,000,000 2,000,000 24 Vacant & Abandoned Demos 324 - - 25 Development Opportunity 324 5,377,005 2,599,200 5,000,000 12,976,205 26 Ignition Park West Acq /Reloc/Demo 324 - 3,836,633 - 3,836,633 27 Auten Road Construction 324 600,000 1,200,000 1,800,000 28 Cleveland /Dylan /Brick Intersection 324 120,000 - 120,000 29 Bendix Imp. - Cleveland to Lathrop 324 - 500,000 500,000 30 Commerce Extension - Sheridan 324 1,200,000 1,200,000 31 Eagle Way 324 100,000 100,000 32 Olive Extension north to Adams 324 350,000 350,000 33 - - 34 Total 16,150,000 4,694,758 1,200,000 4,749,200 5,000,000 31,793,958 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Completion of property acquisition, relocation and demolition for east section of Ignitiion Park 19 Completion of property acquisition, relocation and demolition for south section of Ignitiion Park 20 Estimated costs to provide next phase of infrastructure to Ignition Park & open up more land for development 21 Make payment as agreed 22 Additional costs for development of telecommunications highway project 23 First phase of work on Lincolnway West and Western Avenue Corridors 24 Assistance in effort to eliminate dilapidated structures in neighborhoods 25 Development projects which may become opportunities for our community 26 Completion of property acquisition, relocation and demolition for west section of Ignitiion Park 27 Infrastructure projects to support development in Airport Economic Development Area 28 Infrastructure projects to support development in Airport Economic Development Area 29 Infrastructure projects to support development in Airport Economic Development Area 30 Infrastructure projects to support development in Airport Economic Development Area 31 Infrastructure projects to support development in Airport Economic Development Area 32 Infrastructure projects to support development in Airport Economic Development Area 33 34 Form 1 253 Form 1 254 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - Downtown Fund Number 420 Department Description & Purpose To account for expenditures for public improvements in the central business tax incremental district. Also, transfers are made to debt service funds to meet debt obligations as they mature. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Property Taxes 3,633,473 3,671,478 3,650,000 1,705,491 3,650,000 0.0% Local Income Taxes - - - - - - - Other Taxes 400,000 398,000 398,500 198,500 401,000 2,500 0.6% Grants /Intergovernmental - - - - - - - Charges for Services - - - - Interest Earnings 9,217 7,940 59,993 5,036 6,000 (53,993) -90.0% Bond Proceeds - - - - - Donations - - - - Other Income 78,792 584,658 554,761 266,297 355,366 (199,395) -35.9% Transfers In 775,482 833,768 3,745 6,000 6,000 Total Revenue 4,896,964 5,495,844 4,663,254 2,179,069 4,418,366 (244,888) -5.3% Expenditures by Cost Center SBCDA Debt Service 2,487,053 2,235,539 2,880,167 1,440,375 2,881,966 1,799 0.1% SBCDA Activity Exp, 3,223,700 4,911,624 2,421,935 263,606 2,785,745 363,810 15.0% Interfund Transfers 824,558 - - - - - - Total Cost Center Expenditures 6,535,311 7,147,163 5,302,102 1,703,981 5,667,711 365,609 6.9% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 337,850 371,671 203,302 45,620 77,500 (125,802) -61.9% Commrrransportation(32xx) - - - - - Printing & Advertising (33xx) - Insurance (34xx) 72 Utilities (35xx) - Repairs & Maintenance (36xx) - - - - - - - DebtService - Principal 947,500 1,392,581 1,851,667 1,008,333 1,906,668 55,001 3.0% Debt Service - Interest & Fees 1,539,552 842,958 1,029,255 432,042 975,298 (53,957) -5.2% Other Services & Charges (39xx) 513,775 414,419 424,050 180,585 359,000 (65,050) -15.3% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - OtherFinancin Uses 50xx 824,558 Total Service & Charges 4,163,307 3,021,629 3,508,274 1,666,580 3,318,466 (189,808) -5.4% Ca ital 2,372,004 4,125,534 1,793,828 37,401 2,349,245 555,417 31.0% Total Expenditures by Type 6,535,311 7,147,163 5,302,102 1,703,981 5,667,711 365,609 6.9% Net Surplus / (deficit) (1,638,347) (1,651,319) (638,848) 475,088 (1,249,345) Beginning Cash Balance 5,004,735 3,348,082 1,630,693 1,630,693 991,845 Balance Sheet Adjustments (18,306) (66,070) - (4,001) Ending Cash Balance 3,348,082 1,630,693 991,845 2,101,780 1 (257,500) Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: 2012 Revenues included one -time receipts from pay -off of 1996 bonds and land sales. Debt service changes relate to one -time payment restructuring of 2003 bonds in 2012. Form 1 254 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing T/F - Downtown Fund Number 420 2013 Accomplishments /Outcomes (4 -10 required) Completion of Century Center Island Park improvements Coveleski improvements in partnership with new owners Acquistion of Gates property Rehabilitation of structure for new Veteran's Clinic City Strategy 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number Promote and attract good jobs in growing sectors 3 Icrease regional capacity 3 More inclusive and accessible opportunities 3 Reinvest locally created wealth into the local economy 3 Target investment for sustainable development 3 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection New jobs announced approved project; ED Outcome 50 0 50 50 Number of new residential units ED Output 100 6 35 105 Grow Assessed Value of area ED Effectiveness 5.00% 0.19% -0.19% 2.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 255 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) - Downtown Fund Number 420 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Streetscape improvements 420 750,000 750,000 19 Development Opportunity 420 1,599,245 1,599,245 20 - 21 - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 2,349,245 2,349,245 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Plans for downtown to be determined in late 2013 as part of a strategic planning process. 19 Plans for downtown to be determined in late 2013 as part of a strategic planning process. 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 256 Form 1 257 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - West Washington Fund Number 422 Department Description & Purpose To account for expenditures for public improvement projects in the West Washington Economic Development Area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 431,085 422,715 440,000 264,690 420,000 (20,000) -4.5% Local Income Taxes - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - - Interest Earnings 3,141 3,920 4,000 857 2,000 (2,000) -50.0% Bond Proceeds - - - - - Donations Other Income Transfers In Total Revenue 434,226 426,635 444,000 265,547 422,000 (22,000) -5.0% Expenditures by Cost Center West Washington TIF Activities 658,344 906,749 668,815 135,870 648,915 (19,900) -3.0% Total Cost Center Expenditures 658,344 906,749 668,815 135,870 648,915 (19,900) -3.0% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 23,190 6,089 1,191 1,168 (1,191) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - Other Services & Charges (39xx) 42,423 610 10,305 510 (10,305) - 100.0% Grants & Subsidies - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - =9 Total Service & Charges 65,613 6,699 11,496 1,678 (11,496) 100.0% Capital 592,731 900,050 657,319 134,192 648,915 (8,404) -1.3% Total Expenditures by Type 658,344 906,749 668,815 135,870 648,915 (19,900) -3.0% Net Surplus / (deficit) (224,118) (480,114) (224,815) 129,677 (226,915) Beginning Cash Balance 1,155,962 931,844 451,730 451,730 226,915 Balance Sheet Adjustments - - Ending Cash Balance 931,844 451,730 226,915 581,407 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Anticipate completion of Rushton Square and Hansel Center projects in 2013. Form 1 257 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Tax Incremental Financing T/F - West Washington Fund Number 422 zu -is Accompusnmentsiuutcomes t4 -iu Completion of Rushton Square project Completion of Hansel Center project cu Iff uepannlem —1b a vutecuveslunnaye w a.ny auaiegies tff- I Identification of appropriate projects for City involvement Invest for growth to maximize funding for appropriately effective projects Review possible expansion of area to enhance development More inclusive and accessible opportunities Reinvest locally created wealth into the local economy Target investment for sustainable development 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City Strategy IV UIIIUCI 3 3 3 3 3 3 Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Grow Assessed Value in area ED Effectiveness 5% 4.77% 22.28% 4.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 258 Form 1 259 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) - West Washington Fund Number 422 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 West Washington Activities 422 648,915 440,000 1,088,915 19 - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 648,915 440,000 1,088,915 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 259 Form 1 260 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Retail & Leighton Plaza I Fund Number 425 Department Description & Purpose Upkeep and management of the Michigan Street Shops, Leighton Plaza, and Wayne Street Retail spaces in downtown. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 334 383 500 186 500 0.0% Bond Proceeds - - - - - - Donations - - - - - Other Income 112,761 131,416 176,234 86,218 163,803 (12,431) -7.1 Transfers In Total Revenue 113,095 131,799 176,734 86,404 164,303 (12,431) -7.0% Expenditures by Cost Center Leighton Retail 126,900 89,830 100,409 34,407 112,104 11,695 11.6% Leighton Plaza 26,255 22,591 33,918 15,674 31,500 (2,418) -7.1 Wayne Street Retail 9,709 23,462 16,858 3,775 5,821 (11,037) -65.5% Total Cost Center Expenditures 162,864 135,883 151,185 53,856 149,425 (1,760) -1.2 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 9,300 7,366 11,432 1,175 9,450 (1,982) -17.3% Professional Services (31xx) 11,115 14,135 10,905 - 7,000 (3,905) -35.8% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) - - - - - Utilities (35xx) 17,018 4,922 9,182 3,428 7,392 (1,790) -19.5% Repairs & Maintenance (36xx) 83,083 56,703 65,113 29,754 64,870 (243) -0.4% Debt Service - Principal - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 38,048 38,757 47,527 19,498 39,661 (7,866) -16.6 Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 149,264 114,517 132,727 52,679 118,923 (13,804) -10.4 Capital 4,300 14,000 7,026 - 21,052 14,026 199.6% Total Expenditures by Type 162,864 135,883 151,185 53,855 149,425 (1,760) -1.2% Net Surplus / (deficit) (49,769) (4,084) 25,549 32,549 14,878 Beginning Cash Balance 149,244 99,475 95,394 95,394 120,943 Balance Sheet Adjustments - 3 Ending Cash Balance 99,475 95,394 120,943 127,944 1 135,821 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Keep retail spaces maintained and occupied to complement a vibrant downtown. Form 1 260 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Retail & Leighton Plaza Fund Number 425 2013 Accomplishments /Outcomes (4 -10 required) City Strategy 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number Upgrade AVAC units Maintain full occupancy Replace awnings 3 3 3 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Collect rents as stated in lease terms ED Efficiency 95% 101% 90% 90 Maintain occupancy ED Effectiveness 95% 93% 90% 90% Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 261 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Redevelopment Retail & Leighton Plaza Fund Number 425 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Replace HVAC units as necessary 425 - 2 Awning replacement 425 7,026 7,026 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 7,026 7,026 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Current units are old and do not work efficiently 2 Awnings showing wear and tear 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 262 Form 1 263 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - Central Medical Service Area Fund Number 426 Department Description & Purpose To account for expenditures for public improvements in the central business tax incremental district, medical service area. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 1,704,238 1,606,915 1,720,000 613,185 1,600,000 (120,000) -7.0% Local Income Taxes - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - - - - InterestEarnings 10,028 16,841 10,000 7,809 15,000 5,000 50.0% Bond Proceeds - - - - - - - Donations Other Income Transfers In Total Revenue 1,714,266 1,623,756 1,730,000 620,994 1,615,000 (115,000) -6.6 Expenditures by Cost Center Central Medical TIF Activities 2,094,737 1,262,380 4,770,544 629,024 3,702,500 (1,068,044) -22.4% Total Cost Center Expenditures 2,094,737 1,262,380 4,770,544 629,024 3,702,500 (1,068,044) -22.4 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 145,851 176,938 304,171 43,187 2,500 (301,671) -99.2% Comm/Transportation(32xx) - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - Other Services & Charges (39xx) 69,399 Grants & Subsidies - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 To & Charges tal Service 215,250 176,938 304,171 43,187 2,500 (301,671) -99.2% Capital 1,879,487 1,085,442 4,466,373 585,837 3,700,000 (766,373) -17.2% Total Expenditures by Type 2,094,737 1,262,380 4,770,544 629,024 3,702,500 (1,068,044) -22.4 Net Surplus / (deficit) (380,471) 361,376 (3,040,544) (8,030) (2,087,500) Beginning Cash Balance 3,878,193 3,497,725 3,859,101 3,859,101 3,018,557 Balance Sheet Adjustments 3 - 2,200,000 Ending Cash Balance 3,497,725 3,859,101 3,018,557 3,851,071 931,057 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Anticipated 2014 projects include 2 -way streets along with some possible parking lot and structure upgrades. Assume cash carry forward of $2,2M. Form 1 263 City of South Bend, Indiana 2014 Budget Departmental Summary Name zu-is Accompusnments/uutcomes t4 -iu requir, Zero audit findings Complete Skyway bridge upgrades Complete Memorial Campus street improvements Complete Skyway building improvements cu w uepannlem �aoais a vu�ecuveslunnaye w a.i Increase regional capacity Target investment for sustainable development Reinvest locally created wealth into the local economy More inclusive and accessible opportunities 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Fund Number 426 City Strategy IV UIIIUCI 3 3 3 3 Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Grow Assessed Value in area ED Effectiveness 2.00% .92% -38.52% 2.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 264 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) - Central Medical Service Area Fund Number 426 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 2 -Way Streets 426 3,700,000 - 3,700,000 19 Bartlett St. - new entrance & pkg 426 - 2,925,000 - 2,925,000 20 Office Bldg - west facade 426 - 525,000 525,000 21 Civic Theatre upgrades 426 400,000 400,000 22 MRI area - columns & screenwall 426 230,000 230,000 23 Fencing btwn bank & Skyway 426 100,000 100,000 24 Fencing & landscaping -so. Skyway 426 185,000 185,000 25 Mar -Main building upgrades 426 290,000 290,000 26 NIPSCO building 426 450,000 450,000 27 - - 28 29 30 31 32 33 34 Total 3,700,000 2,925,000 2,180,000 8,805,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Demolish old Pizza Hut building and create new parking lot for Memorial Hospital employees 19 Widen Bartlett St. from Michigan to Main Street and reconfigure north parking lot. 20 Upgrade facade on west side of office building 21 Assist in preparation of building addition for South Bend Civic Theatre 22 Upgrade facade on MRI area - part of agreement with Memorial Hospital 23 Decorative fence and columns between bank and Skyway Building - part of agreement with Memorial Hospital 24 Decorative fence, columns and landscaping on south side of Skyway - part of agreement with Memorial Hospital 25 Completion of facade project on east side of Michigan - part of agreement with Memorial Hospital 26 Completion of facade project on east side of Michigan - part of agreement with Memorial Hospital 27 28 29 30 31 32 33 34 Form 1 265 Form 1 266 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - Northeast Development Fund Number 429 Department Description & Purpose To account for expenditures for public improvements in the northeast development tax incremental district. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 715,063 1,351,048 820,000 431,979 820,000 0.0% Local Income Taxes - - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - - - - InterestEarnings 1,040 5,286 3,000 4,758 7,000 4,000 133.3% Bond Proceeds - - - - - - - Donations Other Income Transfers In Total Revenue 716,103 1,356,334 823,000 436,737 827,000 4,000 0.5 Expenditures by Cost Center NNDA TIF Acivities 36,795 38,788 2,388,995 31,165 2,350,000 (38,995) -1.6% Total Cost Center Expenditures 36,795 38,788 2,388,995 31,165 2,350,000 (38,995) -1.6 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 5,795 38,684 50,305 9,101 20,000 (30,305) -60.2 Comm/Transportation(32xx) - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) - Repairs & Maintenance (36xx) 104 Debt Service - Principal - Debt Service - Interest & Fees - - Other Services & Charges (39xx) 29,800 22,064 (29,800) -100.0 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 5,795 38,788 80,105 31,165 20,000 (60,105) -75.0% Capital 31,000 - 2,308,890 - 2,330,000 21,110 0.9% Total Expenditures by Type 36,795 38,788 2,388,995 31,165 2,350,000 (38,995) -1.6 Net Surplus / (deficit) 679,308 1,317,546 (1,565,995) 405,572 (1,523,000) Beginning Cash Balance 222,770 902,078 2,219,624 2,219,624 2,853,629 Balance Sheet Adjustments - - 2,200,000 (1) Ending Cash Balance 902,078 2,219,624 2,853,629 2,625,195 1,330,629 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Anticipate $2.2M in unencumbered cash at 12/31/13. Form 1 266 City of South Bend, Indiana 2014 Budget Departmental Summary Name zu-is Accompusnments/uutcomes (4 -iu requires) Complete 5- Points Utility Study Complete Demolition for AEP Easement Contract for Hill Street Project with South Bend Heritage Foundation Contract for 5- Points Utility Work cu w uepannlem —1b a vutecuveslunnaye w —Ly ouau Zero audit findings Invest funds for growth to maximize available cash for projects Reinvest locally created wealth into the local economy Target investment for sustainable development 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Fund Number 429 City Strategy IV UIIIUCI 2 2 3 3 Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Gross Assessed Value for area ED Effectiveness 5% 105.58% -28.23% 5 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 267 Form 1 268 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) - Northeast Development Fund Number 429 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 5 Points Infrastructure 429 2,000,000 - - 2,000,000 19 South Eddy Streetscape 429 - 1,400,000 1,700,000 3,100,000 20 Development Opportunity 429 330,000 - - 330,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 2,330,000 1,400,000 1,700,000 5,430,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Develop plans to improve area 19 Improve 5 Points intersection 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 268 Form 1 269 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF No. 1 - Southside Development Fund Number 430 Department Description & Purpose To account for expenditures for improvements in the southside development tax incremental district no. 1. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 1,808,952 2,466,203 1,820,000 1,381,537 2,500,000 680,000 37.4% Local Income Taxes - - - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - - InterestEarnings 10,154 19,939 20,000 11,235 15,000 (5,000) -25.0% Bond Proceeds - - - - - Donations - Other Income 4,200 - - Transfers In 1,401,397 1,100,000 1,100,000 Total Revenue 1,819,106 3,891,739 1,840,000 1,392,772 3,615,000 1,775,000 96.5 Expenditures by Cost Center SSDA #1 Erskin Common Activities 2,235,661 2,247,813 6,122,885 696,851 5,700,000 (422,885) -6.9% Total Cost Center Expenditures 2,235,661 2,247,813 6,122,885 696,851 5,700,000 (422,885) -6.9 Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 819,218 881,580 785,730 289,100 (785,730) - 100.0% Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 32,244 38,303 7,725 360 7,500 (225) -2.9 Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - =9 tal Service To & Charges 851,462 919,883 793,455 289,460 7,500 (785,955) -99.1 Capital 1,384,199 1,327,930 5,329,430 407,391 5,692,500 363,070 6.8% Total Expenditures by Type 2,235,661 2,247,813 6,122,885 696,851 5,700,000 (422,885) -6.9 Net Surplus / (deficit) (416,555) 1,643,926 (4,282,885) 695,921 (2,085,000) Beginning Cash Balance 4,167,405 3,750,850 5,394,776 5,394,776 2,111,891 Balance Sheet Adjustments - - 1,000,000 Ending Cash Balance 3,750,850 5,394,776 2,111,891 6,090,697 1 26,891 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: 2014 Assumes $1 M cash carry forward. Form 1 269 City of South Bend, Indiana 2014 Budget Departmental Summary Name zu-is Accompusnmentsiuutcomes (4 -iu requires) Zero audit findings Continue work on Main /Lafayette crossover as appropriate Contract for work on Fellows Street Connector Finish work on Erskine Plaza Ponds cu w uepannlem �aoals a vutecuveslunnaye w Promote and attract good jobs in growing sectors Increase regional capacity More inclusive and accessible opportunities Target investment for sustainable development 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Fund Number 430 City Strategy IV UIIIUCI 3 3 3 3 Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Increase Assessed Value in area ED Effectiveness 5.00% 11.53% -.0.59% 5.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 270 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) No. 1 - Southside Development Fund Number 430 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Ireland Road Improvements 430 750,000 750,000 19 Sidewalk along Golf Course 430 100,000 100,000 20 Walter Street Sidewalks 430 100,000 100,000 21 Development Opportunity 430 4,742,500 4,742,500 22 - - 23 24 25 26 27 28 29 30 31 32 33 34 Total 5,692,500 5,692,500 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 State re -route of US -31 interchange requires upgrade of Fellows Street to handle significant increase in traffic. 19 Improve traffic flow in South Side area 20 Infrastructure, utility upgrades and extensions to facilitate development of last major property on Ireland Road Corridor. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 271 Form 1 272 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF No. 2 - Southside Development Fund Number 431 Department Description & Purpose To account for expenditures for improvements in the southside development tax incremental district no. 2. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 784,373 Local Income Taxes - Other Taxes Grants/intergovernmental Charges for Services - - Interest Earnings 4,029 2,329 Bond Proceeds - - Donations - Other Income 6,098 Transfers In Total Revenue 794,500 2,329 Expenditures by Cost Center SSDA #2 Erskine Common Debt Servi( 3,416,400 - SSDA #2 Erskin Common Activities 3,600 - Interfund Transfer - 1,401,397 Total Cost Center Expenditures 3,420,000 1,401,397 Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - Professional Services (31xx) 3,600 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal - Debt Service - Interest & Fees 3,416,400 Other Services & Charges (39xx) - Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 1,401,397 Other Uses 50xx - =9 To & Charges tal Service 3,420,000 1,401,397 Capital - - Total Expenditures by Type 3,420,000 1,401,397 Net Surplus / (deficit) (2,625,500) (1,399,068) Beginning Cash Balance 4,024,569 1,399,069 1 1 1 Balance Sheet Adjustments - Ending Cash Balance 1,399,069 1 1 1 1 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Final distribution of cash on hand made to Fund 420 (South Side #1 - General). Fund can be closed. Form 1 272 Form 1 273 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF No. 3 - Southside Develop Fund Number 432 Department Description & Purpose To account for expenditures for improvements in the southside development tax incremental district no. 3. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description I Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 1,603,182 1,331,000 659,735 (1,331,000) - 100.0% Local Income Taxes - - - Other Taxes Grants/Intergovernmental Charges for Services - - - - Interest Earnings 13,192 27,801 15,000 11,524 15,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 1,616,374 27,801 1,346,000 671,259 15,000 (1,331,000) -98.9% Expenditures by Cost Center SSDA #3 Erskine Village Debt Sery 496,080 149,809 500,000 344,898 493,495 (6,505) -1.3% SSDA #3 Activities - - 1,268 1,157 - (1,268) - 100.0% Total Cost Center Expenditures 496,080 149,809 501,268 346,055 493,495 (7,773) -1.6% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - - Professional Services (31xx) 1,268 1,157 (1,268) - 100.0% Commfrransportation(32xx) - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - Debt Service - Principal 496,080 149,809 195,000 195,000 210,000 15,000 7.7% Debt Service - Interest & Fees - - 305,000 149,898 283,495 (21,505) -7.1% Other Services & Charges (39xx) - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx - Total Service &Charges 496,080 149,809 501,268 346,055 493,495 (7,773) 1.6 Ca ital - - Total Expenditures by Type 496,080 149,809 501,268 346,055 493,495 (7,773) -1.6% Net Surplus / (deficit) 1,120,294 (122,008) 844,732 325,205 (478,495) Beginning Cash Balance 4,569,341 5,689,635 5,567,627 5,567,627 6,412,359 Balance Sheet Adjustments - - Ending Cash Balance 5,689,635 5,567,627 6,412,359 5,892,832 5,933,864 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Used for debt service only, cannot payoff until 2017 at the earliest, though exploring options to make most financial sense for the City. Form 1 273 City of South Bend, Indiana 2014 Budget Departmental Summary Name zu-is wccompusnments/uutcomes (4 -iu requires) Debt service payments made as required Invest for growth to cover early payoff Zero audit findings Request last tax distribution to prepare way for closing TIF cu Iv uepannlem —1b a vutecuveslunnaye w a.ny —Id leg ies tw- I royuir- Make debt service payments as required Invest for growth to cover early payoff Zero audit findings Receive last tax distribution necessary to ensure ability to fund early payoff in 2017 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Fund Number 432 City Strategy IV UIIIUCr 2 2 2 2 Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 274 Form 1 275 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - Doug Road Fund Number 435 Department Description & Purpose To account for expenditures for improvements in the Douglas Road development tax incremental district. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 306,053 285,713 320,000 164,168 320,000 0.0% Local Income Taxes - - - - - - Other Taxes Grants/Intergovernmental Charges for Services - - - - - - Interest Earnings 246 723 1,000 245 750 (250) -25.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 306,299 286,436 321,000 164,413 320,750 (250) -0.1% Expenditures by Cost Center Douglas Road Debt Service 251,938 290,460 190,461 95,231 190,463 2 0.0% Douglas Road TIF Activities 18,486 27,723 264,321 257 155,000 (109,321) -41.4% Total Cost Center Expenditures 270,424 318,183 454,782 95,488 345,463 (109,319) -24.0% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies - - - - - Professional Services (31xx) 18,486 19,223 4,782 257 (4,782) -100.0% Commfrransportation(32xx) - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - Debt Service - Principal 166,354 211,761 122,481 60,485 128,682 6,201 5.1% Debt Service - Interest & Fees 85,584 78,699 67,980 34,746 61,781 (6,199) -9.1% Other Services & Charges (39xx) - - - - - Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service &Charges 270,424 309,683 195,243 95,488 190,463 (4,780) -2.4% Ca ital 8,500 259,539 - 155,000 (104,539 ) -40.3% Total Expenditures by Type 270,424 318,183 454,782 95,488 345,463 (109,319) -24.0% Net Surplus / (deficit) 35,875 (31,747) (133,782) 68,925 (24,713) Beginning Cash Balance 156,796 192,671 160,924 160,924 27,142 Balance Sheet Adjustments - - - 2 Ending Cash Balance 192,671 160,924 27,142 229,851 1 2,429 Staffing (FTE's) 2011 2012 2013 6/30113 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Only significant project remaining is the construction of a dedicated turn lane on Douglas Road. After that, anticipate repayment of debt to Mishawaka and Major Moves as quickly as possible so TIF area can be closed. Form 1 275 City of South Bend, Indiana 2014 Budget Departmental Summary Name zu -is Accompusnments/uutcomes (4 -iu requires) Engineering work for Douglas Road turn lane Paid $100,000 additional principal on debt to Mishawaka Zero audit findings cu w uepannlem �aoais a vu�ecuveslunnaye w a.i Construct dedicated turn lane on Douglas Road Increase regional capacity More inclusive and accessible opportunities Reinvest locally created wealth into the local economy Target investment for sustainable development 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Fund Number 435 City Strategy IV UIIIUCI 3 3 3 3 3 Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Grow Assessed Value in the area ED Effectiveness 5.00% 9.82% -43.37% 5.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 276 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF) - Douglas Road Fund Number 435 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Douglas Road Turn Lane 435 125,000 125,000 19 Development Opportunity 435 30,000 30,000 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 155,000 155,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Construct dedicated turn lane to improve traffic flow 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 277 Form 1 278 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Tax Incremental Financing TIF - Northeast Residential Fund Number 436 Department Description & Purpose To account for expenditures for improvements in the Northeast Neighborhood Residential development tax incremental district. Financing is provided by property tax proceeds in excess of those attributable to the assessed valuation of the property in the district before redevelopment. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 2,446,103 2,514,048 2,450,000 1,340,028 2,500,000 50,000 2.0% Local Income Taxes - - - - - - - Other Taxes Grants/intergovernmental Charges for Services - - - - - - InterestEarnings 2,266 10,211 10,000 5,702 10,000 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 2,448,369 2,524,259 2,460,000 1,345,730 2,510,000 50,000 2.0 Expenditures by Cost Center Northeast Residential TIF Debt Sery 2,391,373 897,251 3,228,227 1,567,838 3,321,228 93,001 2.9% Northeast Residential TIF Activity - - - - - - - Other 1,730 1,370 2,000 270 15.6% Total Cost Center Expenditures 2,391,373 897,251 3,229,957 1,569,208 3,323,228 93,271 2.9 Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 6,423 1,137 1,730 1,370 2,000 270 15.6% Comm/Transportation(32xx) - - - - - - - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) - - - - - - - DebtService - Principal 2,384,000 594,726 1,103,652 500,569 1,243,962 140,310 12.7% Debt Service - Interest & Fees 950 301,388 2,124,575 1,067,269 2,076,316 (48,259) -2.3 Other Services & Charges (39xx) - - - - 950 950 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out Other Uses 50xx - - - - - - - =9 tal Service To & Charges 2,391,373 897,251 3,229,957 1,569,208 3,323,228 93,271 2.9 Total Expenditures by Type 2,391,373 897,251 3,229,957 1,569,208 3,323,228 93,271 2.9 Net Surplus / (deficit) 56,996 1,627,008 (769,957) (223,478) (813,228) Beginning Cash Balance 1,817,307 1,874,303 3,501,311 3,501,311 2,731,354 Balance Sheet Adjustments - - Ending Cash Balance 1,874,303 3,501,311 2,731,354 3,277,833 1 1,918,126 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Only paying debt service and small administrative cost of TIF requirements. Form 1 278 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Tax Incremental Financing T/F - Northeast Residential Fund Number 436 zu -is Accompusnments/uutcomes t4 -iu Make debt service payments on time City Strategy cu w uepdr wren —Ib a voter:u vesr a I ndye w r.ny —d Leg ies tw- 1 reywreu/ rvunruer Work with developer to encourage construction of remaining pieces of original project as appropriate 3 Reinvest locally created wealth into the local economy 3 Target investment for sustainable development 3 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Key Pertormance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Grow Assessed Value in area ED Effectiveness 10.00% 5.05% 2.22% 2.00 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 279