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HomeMy WebLinkAboutF. 2015 Budget Hearing Session 3: CC, MPAC, Parks, Art, and Studebaker Presentation & Budget 08-20-14Budget Session III Today's Agenda Morris PAC /Palais Royale — Dennis Andres — 4 pm Century Center — Leanna Belew — 4:30 pm Studebaker National Museum — Jo McCoy - 5 pm South Bend Museum of Art — Susan Visser — 5:15 pm Parks & Recreation — Phil St. Clair — 5:30 pm OF 5OUTN % O Y� v � a 1865 ; Morris Performing Arts Center Complex Leighton Theater MISSION STATEMENT It is the mission of the Morris Performing Arts Center to be the premier performing arts center in the region; to provide a cornucopia of diverse events throughout the year fulfilling the needs and wishes of all who might use the facilities; and to be recognized as one of the best theater rental venues in the nation. Morris Uertcrming ,arts Center Acccmalishments The Morris was ranked #80 in Pollstar Magazine's mid -year rankings Top 100 Theaters Worldwide (based on ticket sales.) Sold Out shows in 2014 to date include: comedian Aziz Ansari 3 -7 -14, Disney Live! 3 -8 -14, Move Live on Tour 7 -8 -14. The Morris hosted the International Association of Venue Managers (IAVM) Regions 1, 2, 3 Conference with over 100 attendees, May 12 -14 in South Bend. The new Celtic Woman "Emerald: Musical Gems' DVD was released worldwide and aired on PBS stations across the U.S. in March 2014 for pledge /fundraising campaigns. The DVD was filmed at the Morris during the April 9, 2013, Celtic Woman live performance. The Morris Grand Lobby was featured for the model background on the cover and inside photos of the Sunny 101.5 Bridal Expo Magazine distributed at the January 11, 2014, bridal show held at the University of Notre Dame and throughout the year to brides. Fridays by the Fountain free summer outdoor concert series was held for the 14th consecutive year at Jon R. Hunt Plaza from June 6 — August 29, 2014. (Co- presented with Sunny 101.5 and WNDU TV.) Again this year a total of 13 concerts were presented with the generous support of Beacon Health System and other sponsors which underwrite the cost of the bands and expenses. No public money is used for the concert serie Facilities Magazine Prime Site Award Winner by South Bend Tribune Readers' Choice Award Facilities Magazine 2CU Awards "Favorite Entertainment/Live Performance Theater" (9 consecutive years 2006 -14) (12 consecutive years 2003 -14) TripAdvisor.com® "Certificate of Excellence' Visit South Bend Mishawaka International Association of Venue Managers (IAVM) (2 consecutive years 2013 -14) "Industry Partner of the Year" Tourism Award 2014 Venue Excellence Award for Performing Arts Centers Runner Up O4 SOUTH,& .ice �v � a M [ 1865 Morris Performing Arts Center Leighton Theater 2015 Goals &Challenges • To build upon successes and book a wide variety of events. • To be the Premier Performing Arts Center in this region and provide a safe and well- maintained historical facility , 50UTH 8FY O v 1865 • To be recognized as one of the best theater rental venues based on the number of gross tickets sold annually • To strive to increase the positive economic impact the Morris Performing Arts Center Complex — Leighton Theater currently has on downtown South Bend • It should be remembered that the Morris / Palais has a yearly economic impact of over 10 million dollars on the City of South Bend • Booking major national acts at the Morris is a challenge because of the number of similar competing venues across the country exceeds the number of major acts on the road to play them. r r Key Performance Indicators Morris Performing Arts Center Leighton Theater OF 5OUTN % 4 Y� v � a 1865 ; 2016 2013 2014 Mayoral Long Term Actual Estimated 2015 Measure Goal Type Goal (if available) (if available) Target Number of gross tickets issued annually GG Output 120,000 126,079 100,000 100,000 Number of shows booked ED Output 90 94 80 80 Morris Performing Arts Center O4SOUTH16% u r Leighton Theater M [ Budget Summary & Staffing Changes 1865 • Operating Expenses are offset by Revenue Earned. • Last year, the complex was just short of operating in the black. And according to the most recent Economic Impact study, the Morris has an economic impact of over $10 million dollars a year on the City of South • The Morris does not receive any Capital funds from the city, it has its own Capital Improvement Fund #416. • The Morris /Palais Marketing Fund #273 over the years has been used to receive sponsorships to purchase ticket stock, ticket envelopes, etc. This saves budget dollars for other marketing projects. • We currently are seeking a new Technical Stage Manager. r r SOUTQB Morris performing Center 2C15 Fund Uutleet %ummar v o4 .Arts MORRIS PERFORMING ARTS CENTER (Fund Number 101 -0404) ti� Y 2013 2013 2014 2015 .Acev �, Amended Actual Amended Proposed a Budget Budget Budget Budget ■ e 1865 REVENUE Property taxes $ 151,800.00 $ 31,250.89 $ 181,527.00 $ 146,756.00 Charges for Services $ 876,000.00 $ 887,941 .00 $ 876,000.00 $ 917,000.00 Other Income $ 6,000.00 $ 5.944.00 S 6.000.00 $ 6,000.00 TOTAL REVENUE: $ 1,033,800.00 $ 925,135.89 $ 1,063,527.00 $ 1,069,756.00 EXPENDITURES Personnel $ 652,134.00 $ 632,829.89 $ 711,096.00 $ 749.285.00 Supplies $ 30,346.00 $ 21,674.00 $ 32,657.00 $ 26,671.00 Services $ 351,320.00 $ 270.632.00 $ 319.774.00 $ 293.800.00 TOTAL EXPENDITURES: $ 1,033,800.00 $ 925,135.89 $ 1,063,527.00 $ 1,069,756.00 NET SURPLUS / (DEFICIT) $ - $ - $ $ MORRIS PAC / PALAIS ROYALE MARKETING (Fund Number 273) REVENUE $ 8,100.00 $ 7,113.42 $ 8,100.00 $ 18,000.00 EXPENDITURES $ 10.149.00 $ 7.89086 $ 18.000.00 $ 18.000.00 ENDING CASH BALANCE $ 27.985.28 $ 27,985.28 $ 18,085.28 $ 18,085.28 MORRIS PERFORMING ARTS CENTER CAPITAL (Fund Number 416) REVENUE $ 101,500.00 $ 101.947.06 $ 101,500.00 $ 101.500.00 EXPENDITURES $ 72,666.00 $ 41.404.65 $ 53.200.00 $ 60,000.00 ENDING CASH BALANCE $ 456,810.19 $ 456,810.19 $ 505,110.19 $ 546,610.19 Morris Performing Arts Center Complex Palais Royale MISSION STATEMENT It is the mission of the Palais Royale to be the premier banquet facility in the region, distinguished by its history, ambience, service and exquisite food and beverage. It is the Palais' desire to draw business from South Bend and its surrounding communities as well as outside those areas, thus benefiting both the inhabitants of St. Joseph County and the economies and growth of downtown South Bend. palms UCVdIe Acccmplishments A successful New Year's Eve dinner dance party was held 12- 31 -13. This marked the 11th year that this event was held. Again by popular demand. the Tom Milo Big Band played for the event. Guests rang in the New Year with midnight festivities and indoor fireworks by MichaelAngelos A successful "Holiday Office Luncheon" was held 12 -11 -13 in the ballroom. Businesses could treat their staff of any size (1 -2 people to tables of 10 or more) to a big shared holiday party with a fantastic buffet, entertainment and door prizes. Wedding reception photos were featured in Wedding Essential Magazine "Real Style — Real Stories" in the Winter 2013/2014 issue from the 1920's style wedding of Matthew Gallegos and Jessica Teem (descendant of the Oliver family) held 5 -26 -13 at the Palais Royale. The bridal party and vendors dressed from head to toe in period "Gatsby" style costumes. Actors on stilts, jugglers, trapeze artists and other "Cirque du Soleil" style actors entertained guests. To capture the night's memory, an artist painted the atmosphere with oil and canvas from start to finish. The Palais Royale was featured as "A Touch of Elegance" in Wedding Day Magazine "Reception Look Book" special section in the Winter 2014 issue. 2c14 ,Awards South Bend Tribune Readers' Choice Award "Favorite Place for a Wedding Reception" "Favorite Banquet Facility" (7 consecutive years 2004 -10) (Nominated in 2011 and category discontinued in 2012) "Favorite Place for a Wedding Reception" (2014) tll J P .- a a� 1 1 U. Pea a PIP �� _ Morris Performing Arts Center O4SOUTH*% UYL Palais Royale 2015 Goals & Challenges 1865 • To be the Premier Banquet /Meeting facility in this region for all events demanding superior services, fine dining, and, well- maintained historical atmosphere • The Palais Royale is committed to make progress toward financial breakeven on operations in 2015 • To update / refresh WWW.PalaisRoyale website Ke y Performance Indicators �� °4 SOUTH B %VA v Morris Performin g Arts Center 1865 Palais Royale 2016 2013 2014 Mayoral Long Term Actual Estimated 2015 Measure Goal Type Goal (if available) (if available) Target F & B Commission Earned ED Outcome 190,000 169,340 175,000 187,500 Morris Performing Arts Center Palais Royale Budget Summary &Staffing Changes Operating Expenses are offset by Revenue Earned. The Palais is eligible for 101 Capital Funds for general repairs. The Palais Royale Historic Preservation Fund #450 may be used for continued preservation activities in the Palais. Money is accrued through a 2% surcharge on food and beverage and rent. No staffing changes are anticipated. O4 SOUTH .ice �v � a M [ 1865 Ualais Uoyale 2CIJ rung Uudeet summary PALAIS ROYALE (Fund Number 101 -0405) 2013 2013 2014 2015 Amended Actual Amended Proposed Budget Budget Budget Budget REVENUE Property taxes $ 182,849.00 $ 96.085.26 $ 213,729.00 $ 176,049.00 Charges for Services $ 291,981.00 $ 282,344.43 $ 291,981.00 $ 315,820.00 Other Income $ 18,000.00 $ 18,529.38 $ 18,000.00 $ 19,000.00 TOTAL REVENUE: $ 492,830.00 $ 396,959.07 $ 523,710.00 $ 510,869.00 EXPENDITURES Personnel $ 226,174.00 $ 205,555.20 $ 251,265.00 $ 263,505.00 Supplies $ 21,130.00 $ 10,110.39 $ 31,629.00 $ 19,750.00 Services $ 245,526.00 $ 181,293.48 $ 225,816.00 $ 213,614.00 Capital $ - $ - $ 15,000 00 $ 14,000 00 TOTAL EXPENDITURES: $ 492,830.00 $ 396,959.07 $ 523,710.00 $ 510,869.00 NET SURPLUS / (DEFICIT) $ - $ - $ - $ - PALAIS ROYALE HISTORIC PRESERVATION (Fund Number 450) REVENUE $ 16,125.00 $ 15,561.01 $ 16,125.00 $ 16,150.00 EXPENDITURES $ 21,000.00 $ 20,470.00 $ 10,000.00 $ 16,150.00 ENDING CASH BALANCE $ 53,395.30 $ 53,395.30 $ 59,520.30 $ 59,520.30 SOUT F H % 0 �� O r� v � a 1865 CENTURY, CENTER Century Center Budget Summary & Staffing Changes • Based on History the Hotel /Motel Tax Operating Funds has remained the same for the past 3 years. There is no indication at this time that this amount will change. • The growth in revenue is based on anticipated growth in conventions which will drive Food and Beverage and A /V; and public shows which drive rent, other services (i.e. electrical, security), parking and A /V. We also foresee that the local social market (weddings, galas, fundraisers, proms, etc.) will remain strong. • Wages are assumed to increase by 2.5% for full time employees • Health insurance is estimated at a 15% increase based a similar increase to the City of South Bend (which is 19 %). • All other indirect expenses are reflective of SMG's experience operating like facilities in similar markets as well as historical information. • Fund 671 was not budgeted any expenses for 2015, with the awareness that this fund is available for additional appropriations if needed. Century Center 2014 Accomplishments • Net Promoter Score has improved from low 30's to high 60's. • Capital Projects • Freight Elevator • Passenger Elevator • Convention Hall Floor • New Carpet in suites • Parking Lot • Skywalk column repairs • Increase booking in the year for future years. • Combined Event and Food and Beverage invoicing into one invoice. • Completed two self promoting events (Brewfest 2014 and Tab Benoit concert). • Approximately 434 events for 2014. 0� SpUTH BED �J 1865 r Century Center 2015 Goals &Challenges • Goals: • Achieve a valuable presence within the convention industry via new trade show opportunities with Visit South Bend. • Increase year over year revenue and decrease year over year net loss. • Increase bookings in the year for future years. • Improve Client /Customer relations through streamlines communication objectives. • Create partnership opportunities for self promoted events. • Food and Beverage profit of 30% • Challenges: • Lack of additional downtown hotel. • Increased local facility competition. 0� SpUTH 8E� �J 1865 r Century Center Key Performance Indicators , 50UTH % � a 1865 ; 2016 2013 2014 Mayoral Long Term Actual Estimated 2015 Measure Goal Type Goal (if available) (if available) Target Number of events with 20 or more rooms on peak ED Effectiveness 26 N/A 29 26 Net Operating Loss GG Efficiency 699,996 N/A 1,356,218 699,996 Net Promoter Score BE Effectiveness 80% 50.45% 67% 80% The Studebaker National Museum Vr hL k Presented by Jo McCoy — Refer to Handout for Details of Presentation rry Long Lange Business Plan 2013 -2018 Adopted March 25, 2014 By Board of Trustees Executive Summary Background The Studebaker National Museum, Inc. has been an organized entity since 1982 but has existed in some form and in various locations since the turn of the last century. It operates as a 501(c)3, non -profit corporation, independent of the City of South Bend. Through a management agreement with the City, the Museum manages, houses, displays, preserves, and conserves the Collection of vehicles, objects, artifacts, and archives given to the City of South Bend by the Studebaker Corporation in 1966. The Studebaker Archives center, funded in part by a federal transportation department grant was relocated to a renovated historic building located at 219 S. Chapin Street just south of the Museum building in 2007. The Archives include the corporate records of the Studebaker and Packard Corporations, as well as the records of significant former local manufacturers and other enterprises. It contains photographs, negatives, films, audiotapes, ledgers, notebooks, and . advertising materials of all types. Current Situation Analysis Substantial changes have been made to the governance and management of the Museum in the last decade, including the following highlights: Internal 1. The hiring of new management, including the executive director and an experienced auto museum exhibit designer, curator, and special projects manager; 2. The achievement of Accreditation by the American Alliance of Museums, the highest honor awarded to museums (The Studebaker National Museum is one of only three accredited automobile museums in the country); External Greatly enhanced and expanded partnerships with the following: the City of South Bend, the Center for History, Kroc Center, Visit South Bend Mishawaka, Downtown South Bend, South Bend Museum of Art, the Civil Rights Heritage Center, the South Bend Silver Hawks, South Bend Chocolate Museum, South Bend Heritage, Indiana Landmarks, City and St. Joseph County Parks, Auto World, YMCA, local artists, Studebaker International, the Chamber of Commerce, and the Boy Scouts; Critical Areas of focus 1. Succession Planning 2. Financial Stability 3. Collection Care, Enhancement, and Interpretation 4. Facility Capacity 5. New Audience Development Statements Mission Vision The Mission of the Studebaker National Museum is to be a center for education, preservation, and interpretation of design and innovation. This is accomplished through active collecting and the display of Studebaker vehicles, archives, and artifacts that showcase the local and global influence of Studebaker and other industrial innovators. The Vision is to spark the imagination and ignite interest and passion for design, innovation, and overall enjoyment of one of America's most profound icons: the automobile. I1. Goals for 2013 -2015 1. Mission .Planning- /Policy Goal Brand the Museum to better reflect its mission, collection, products and services. Tactics 1. Fundraising/Development Committee will initiate discussion regarding possible name change to be more consistent with the Museum Mission. • Discussion will be put on agenda January, 2014. Recommendation to Board of Trustees by 12115. 2. Staff will promote the museum "experience," rather than the museum "features." • Staff will develop new ads, brochures, and other collateral materials that show /describe the Museum as a place to discover, explore, learn, and enjoy rather than by promoting the numberAinds of vehicles and artifacts on display, and facts, etc. Completed as materials are updated. 3. Board and staff will govern and manage the Museum through best practices and at a level commensurate with the standards for Accreditation, which includes adhering to the Code of Ethics of the American Alliance of Museums. • All systems will continue to be reviewed annually by staff and committees. 4. Form an Ad Hoc Committee to research and develop strategies for executing shared services with the Center for History now and in the future. • By 611114, the Museum Board of Trustees will form this ad hoc committee which will propose recommendations by 121 31114. 5. Form Strategic Planning Standing Committee to review the 5 year Strategic Plan on an annual basis. 4 • The President of the Board will appoint trustees, staff, and community representatives to serve on this committee which will meet annually to review the Strategic Plan and submit a report for presentation at the Annual Meeting. 6. Review and amend as needed, the By -Laws, Personnel Policies and Procedures, and other Board Policies on an annual basis. • Staff will review all management policies annually and submit recommendations to appropriate committees for review /action. 2. Collections Goal 1 Acquire, maintain, and conserve the finest Collection of Studebaker vehicles and other examples of South Bend's industrial heritage. Goal 2 Upgrade the Collection through research of ownership and acquisition of vehicles in the Collection Plan. Tactics 1. Revise and enhance Collection Plan to show: a. Priorities for Acquisitions with donor prospects identified. b. On -loan vehicles targeted for acquisition. c. Essential and non - essential vehicles already in the Collection. • Collections & Restoration Committee will complete by end of IQ 2015. 2. Collaborate with the Studebaker National Foundation Board to identify and target bequests of vehicles from individuals or estates to upgrade the Collection. a. Maintain dialogue with SNF Board b. Establish Hierarchy of Acquisition between SNM and SNF. • Andrew Beckman and Becky Bonham will attend SNF Board Meetings at the annual SDC International Meets and staff will request that SNF President appoint a member of its board to work with SAW to develop the Hierarchy of Acquisition. c. Research and develop short and long term options for secure, environmentally - friendly, and easily accessible vehicle storage. • Maintain negotiations with Mittler Estate until given a definitive yes or no by 12115. • Identify at leastfive other `friendly" resourcesfor space (Trustees, volunteers, etc.) by 12114. • Establish plan and timetable for on -site storage and maintenance facility (ifMittler building is not an option) by 12115. 6' 3. Review and update Collection Plan on an annual basis. • Establish designated month to devote meeting to Collection Plan Review 4. Identify and pursue additional artifacts (other than vehicles) central to the Museum Mission by "active" collecting. • Staff will research privately -held collections as needed for possible acquisition. 5. Create and implement a Conservation Plan to identify the Collections' conservation needs and best practices. • Staff will use resources currently being developed through NAAM to evaluate Collection by end of 1 Q 2015. • Committee will establish an annual evaluation schedule for Collection vehicles and artifacts, identifying high -risk situations and create mitigation plans beginning IQ 2015. 6. Complete all steps in the accession process photograph, copy, number, label, etc. • Staff to complete 50% of remaining objects by end of 12114 and 100% by end of 2Q 2015. 3. Archives Goal Operate the Archives Center according to "best practices" and increase promotion of archival products and services for commercial purposes. Tactics 1. Secure, through formal written contract, the disposition of Production Orders from local owner to the Studebaker National Museum. • President, Treasurer, and chair of the Collections & Restoration Committee meet with owner and agree to the disposition, by 12131114. 2. Create a Mission Statement for the Archives Center. • Committee to research and develop a statement that incorporates the purpose(s), uses(s), and reason(s), why the Archives Center exists, its audience(s), how /why it is promoted, collecting strategy, and potential as a revenue generator. By 6115115, 3. Identify and pursue additional artifacts which are important to the Museum and Archive missions. * Archives Committee and staff to develop by 311115. 4. Continue to develop retail applications of archival material. • Staff will identify a three-year schedule for new monographs by end of 3Q 2014. • Staff will create pilot program for Archival -based artworks to be offered for sale by end of 3Q 2014. • Staff will seek grant to transfer motion picture material to HD format by end of 4Q 2014. 5. Continue to catalogue, inventory, and organize all archival material in the Studebaker Archives and continue the cataloging, photo documentation, and computerization of collection artifacts. • Staff to complete by 12131116. 4. Phvsical Plant/Risk Management Goal. Maintain the Museum facility and Archive Center and plan for future growth. Tactics 1. Annually conduct a routine facility maintenance review, make necessary repairs, and update the Emergency Plan and Procedures. • Staff and Facility & Grounds Committee submit an annual Facilities Report at each Annual Meeting of the Board. 2. Work with other Museum committees to research and develop strategy for implementing the Museum's long term and short term offsite storage needs. • Chairs of the Facilities & Grounds Committee, Collections & Restoration Committee, and Finance & Personnel Committee meet and form a "Long & Short Term Storage Task Force " by 611114 and present interim report at the March, 2015 Board Meeting. 3. Develop a strategy for providing a minor vehicle restoration and education program facility, via an existing facility or new construction next to the Archives Center. • The President of the Board will direct the Education & Public Programs Committee and the Collections & Restoration Committee to form a task force to research and develop this strategy for presentation at the Board's Annual Meeting, 5117. 5. Education/Public Proarammi Exhibits Goal Provide permanent and changing exhibits that inform, educate, provoke thought, and entertain audiences of all ages. Tactics 1. Work -with the Center for History to develop complimentary exhibits that will provide a well- rounded experience for all visitors to the museum campus. • The curator and archivist will invite their counterparts (arid other staff members from both Museums if desired) to join them in the formation of a formal Joint Exhibit Committee by 611114, and report quarterly to the Collections & 7 Restoration, Development, and Education & Public Programming Committees. 2. Develop additional hands -on and interactive exhibits and update current permanent exhibits. • The Education & Restoration Committee and staffwill prepare a plan, including product /project development, timetable and budget by 12131114. Integrate technology to enhance the overall Museum experience and engage younger audiences. Examples include, but are not limited to, using QR codes that link directly to videos, multimedia, augmented reality, smart phone apps (gallery tours, scavenger hunts, etc.), interactive exhibits, interactive kiosks, and other new and emerging technology. • Staff to prepare a plan to implement and coordinate this technology by 311115 and submit to the Board of Trustees. 4. Develop special exhibits that will attract a younger audience. • Staff will provide to the Executive Director in writing by 12131 of each year how each special exhibit will attract a younger audience. Group /School Tours Goal Increase the number of school tours and motor coach tours. Tactics 1. Develop a "Studebaker -on -the- Road" program to take to schools, nursing homes, libraries, swap meets, and expos. • Staff to prepare by 911115. 2. Develop a teacher's packet for varying school -age groups for use with Museum tours and classroom presentations. • Staff to update current materials by 311115. 3. In partnership with the Center for History, plan and execute joint educational programs such as a film series, scavenger hunts, and summer day camps to attract younger audiences, and begin dialogue toward partnering on Trunk or Treat and Breakfast with Santa. • Membership & Education Coordinator and Marketing /Special Projects Manager, invite counterparts from Center for History to join them in executing this. Quarterly reports will be provided to the Executive Director, beginning 9130114. 4. Produce promotional mailings and informational brochures designed especially for motor coach pre - formed tours. • Staff will develop, in conjunction with the Center for History —if they are interested —by 6130115. 8 Consolidation of group tour selling and booking with the Center for History. • Commenced on 0110112014 Lectures/programs/partnerships Goal In conjunction with the Center for History, develop and execute public program offerings to attract new audiences and fulfill the Museum's Mission. Tactics 1. Develop a "Living History" program to highlight important eras of South Bend and the Studebaker Corporation's history, ideally in conjunction with the Center for History. • Staff to initiate with the Center for History by 12131116, 2. Provide public programming that focuses on Studebaker's global influence in design and innovation. • Staff and Education & Public Programming Committee commence planning 3131114 to include in 2014 -2015 Public Programming Schedule. 3. Develop a lecture series with speakers on a variety of topics such as design, innovation, history of Studebaker, global industrial heritage and museum preservation issues, and/or special exhibitions. • Archivist and Curator implementfor 2015 calendar year by 913112014. 6. Marketing /Audience Development Partnerships Goal Leverage advertising dollars by partnering with local and state organizations with compatible missions to increase admission revenue. Tactics 1. Expand cooperative advertising with other auto museums to increase admissions and awareness of the Museum. a. Develop brochure that showcases ACD, Gilmore, and Hudson Museums and other facilities within a 2 hour drive to expand our reach. Staff to meet with 3 respective auto museums to discuss ways our organizations might be able to partner. Meet by end of 3Q 2014, Implement by 2Q 2015. Jo and Rob to approach CVB contacts in these areas (Greg Ayers /K Zoo; Fort Wayne) to identify grant /co -op opportunities for print collateral, with assistance from Visit South Bend. Passportprogram, each destination `stamped, 'discount at all museums, book filled' (validate your license) will get a prize. b. Focus on reciprocal marketing and memberships (examples: show receipt from one museum to receive a discount at another). • Date to Commence, 6130114 c. Study whether Midwest Auto Alliance plans similar exhibits to the SNM's exhibits every 1 -4 years. • Staff to implement by 6130115. 2. Explore ways to plan and execute a joint Marketing Plan with the Center for History to increase number of school groups, motor coach tours, innovative public programs and special events, etc. to increase admissions, memberships, build new audiences, and attract financial 3. Q Social Media supporters. • Form joint marketing and planning committee with Center for History to meet and plan similar exhibits, public programming, etc. (including Insights for Seniors/Andy's education programs) • Start with public programming • Move on to joint exhibit to last 4 -6 months every 2 years beginning in January, 2015 • Develop new and different incentives for membership • Include incentives for people 100 miles away -- Promote our current Lifetime Membership program, offering a gift to encourage people to join, garnering more out -of -town memberships. • Work with SDC to develop a joint membership program by 2016. Expand current and build pursue partnership opportunities with other local attractions, including Downtown South Bend (DTSB), The Notre Dame Arts & Culture Center, the Civil Rights Heritage Center, etc. to apply for relevant local, state, regional, and national grants. • Invite partners to meet (singly or together) to discuss how to partner together on special exhibits, educational programs, possibly events, and other ways to bundle our coalition. Begin to implement 611115. Develop additional tourism/leisure travel and the group tour market with the Northern Indiana Tourism Development Commission, Visit South Bend Mishawaka, and the Indiana Department of Commerce, including the programs in conjunction with Visit South Bend Mishawaka. • Work with Development Committee to immediately begin with hotel key program, 911114. Goal Engage younger audiences by utilizing cutting edge social media such as Facebook, Twitter, blogs, etc. 10 Tactics 1. Through professional development and research, maintain current and employ emerging technological vehicles to communicate most effectively with youth and young adults. • Staff to contact Visit South Bend to talk about how best to expand our Facebook audience, Pinterest, Twitter, etc. Also, participate in at least one DTSB co -op Facebook promotional opportunity in 2014. 2. Work with Lindsey at Visit South Bend to run a blog in the Visit South Bend newsletter, to commemorate the 50th anniversary of Studebaker's closing. Andy Beckman to write. • Staff to work with Visit South Bend Mishawaka, DTSB, and other local social networks to employ social media to promote the Museum, its events, programs, and activities, effective immediately. 3. Staff to work with developer to create a mobile app to supplement exhibits on the first -floor gallery. App to enhance current exhibit detail. To begin the creative process by 4Q 2014; completed by 4Q 2015. Advertising & Promotion Goal Increase admissions, membership, volunteer involvement, and retail sales, through the development and execution of an annual Marketing Plan. Tactics 1. Expand marketing outreach to communities within a one days' drive of South Bend with emphasis on seniors and group tour operators. • Staff to collaborate with the Center for History to create a greater variety of itineraries for group tours. 2. Plan and execute programs targeted to youth and the 20 -39 demographic and promote vehicles and artifacts in the Collection that appeal to that targeted age group, such as the Muppet Car. • Partner with the Morris Performing Arts Center for their 2015 Sesame Street concert — have Muppet Car available, Fozzie Bear, Kermit, etc. 3. Provide incentives to local/regional Museum Members to attend Museum programs and special events. • Continue with Drinkin' with Lincoln to encourage attendance of younger demographic — offer special membership rates on special events at the Museum. • Continue to promote the Children's Super Service Center. 4. Research and develop incentives to attract members from out -of- state. • Develop Hotel key program —"Show your hotel key card" and receive a discount at the Museum. How best to promote?. Rack cards on hotel counters? Posters? Jo to attend Feb. 11 2014 meeting of Hotel Motel coalition to ask hoteliers their preference. • Promote our Lifetime Membership as a viable way to garner out -of -town memberships. Offer a gift, e.g., a leather business card holder, to encourage people to sign on. Essentially a loyalty program... . 5. Target paid advertising and promotion to the targeted 20 -39 age range. • Develop lists to target specific demographics. 6. Seek grant and co -op opportunities whenever possible to stretch marketing dollars. • 4-Museum collaboration; hotel /motel annual tax grant, Indiana Dept. of Tourism grants; in partnership w /other local attractions.... 7. Build awareness • Jo to approach Margaret Fosmoe about having the SR Tribune run a "Look Back" photo every Friday, as we commemorate the anniversary of the 50th anniversary of Studebaker closing. Archivist to provide photos & captions. By 3Q 2014. • Jo to approach Margaret Fosmoe about having the SB Tribune run a monthly column where readers can write in and "Stump the Archivist. " (47a "Click & Clack" or Heidi Prescott). Archivist to respond to questions. 7. Fnancial Stabilitl'/Retail Financial Goal Attain and maintain a balanced annual budget and build an endowment fund totally $3 million. Tactics 1. Complete the Endowment Campaign to raise $3 million through leadership gifts, major gifts, the public and the Studebaker - related clubs. • Through personal calls, visits, letters, articles, and company campaigns, staff and Foundation Board will confirm cash gifts and pledges by 313112015. 2. Develop, plan, and execute annual successful special events to raise operating funds, showcase the Museum facility to patrons, provide value to members, and encourage long -term interest and financial support. • Staff, volunteers, and trustees will annually evaluate success of each event, recommend changes /new ideas and set goals for the future. 3. Manage annual balanced budget. • Staff will manage and report monthly to the Finance & Personnel Committee that will monitor, advise, and report to the Board of directors. Retail 12 4. Determine capital needs and plan for repairs, replacement, etc. of physical plants, etc. • The Facility & Grounds Committee will conduct an annual inspection and review maintenance agreements and advise the Finance & Personnel Committee. • The Finance & Personnel Committee will assist staff in planning for repairs /replacement in the budget and in submitting requests to the Studebaker Drivers club and Antique Studebaker club on an annual and /or as needed basis. 5. Evaluate admission and membership pricing structure on annual basis and make adjustments as needed. • Staff and Finance & Personnel Committee will review pricing in relation to budgetary needs and make recommendations as needed to the Executive Committee for consideration. 6. In cooperation -with the Center for History, seek new sources for additional earned income or to lower costs. • The Executive Committee will annually review and existing contracts with the Center for History and analyze and identify new sources of income. Goal Increase earned income in the retail store through competent buying, pricing, and catalog marketing. Tactics 1. Create an Ad Hoc Museum Store Committee to work with staff on merchandising, advertising, in -store and online sales, inventory, and develop short and long term execution strategies. • Completed 11113. 2. Increase sales by diversifying merchandise mix to appeal to non -auto enthusiasts. • Staff will work more closely with the Museum Store Association to identify new vendors, expand ideas, and create networking opportunities by end of 3Q 14. Develop an on- line survey to seekfeedback on customer satisfaction, and merchandise preferences. 3. Decrease slow - moving inventory through regularly- scheduled discounts. • Establish annual schedule for special promotions and advertise them through the website, on social media, and paid advertising as warranted. 4. Establish additional merchandising partners by developing consignment contracts with local retail outlets such as the Silver Hawks, Potawatomi Zoo, South Bend Chocolate Factory, Studebaker Drivers Club, etc. • Staff to complete by 12114. 13 5. In conjunction with Curatorial, Special Event and Education staff, offer retail merchandise that will complement public programs and special exhibits. • Staff will schedule quarterly meetings to review upcoming events and exhibits, beginning 2Q 14. 6. Employ various social media to communicate on a regularly scheduled basis to feature special products, discounts, and seasonal items. • Staff will develop an annual calendar of special promotions and discounts and execute a promotion plan for each quarter. By 6 301114 for next 12 months. 7. Increase awareness and merchandise sales through execution of special events to attract new audiences, such as art shows, bazaars, and serapbooking and other crafts- oriented programs. • Staff will identify research, plan, and execute one such event in 2014. 8. Personnel Goal Promote recruitment and maintenance of a professional and competent staff that embraces change, engages in creativity and risk - taking, and operates as a team and maintain a well- trained volunteer corps. Tactics 1. Form an Ad Hoc Succession Committee to study and make recommendations for the identification of the successor to the executive director by the end of 2015 and other senior management staff. • Executive Committee to form the committee by 611114 2. Review and update Personnel Policies and Procedures on an annual basis. • Staff will review and present suggestions for change to the Finance & Personnel Committee 3. Review and update job descriptions on an annual basis. Staff responsibility. 4. Through market -research and formal staff evaluation, make salary range and employee benefits adjustments as warranted, as directed by the Finance & Personnel Committee. • By staff and Finance & Personnel Committee. 5. Conduct annual staff performance reviews (including board review of executive director). • Executive Director will conduct reviews on direct reports. • Executive Committee will review the Executive Director. b. Work with Center for History to continue to recruit and train volunteers for tour guides, gallery hosts, special events, clerical, etc. • Joint staff members to meet and discuss by end of 2Q 2014 7. Plan and execute an annual Volunteer Recognition Luncheon/Program. S M Sap South Bend Museum of Art Presented by Susan Visser — Refer to Handout for Details of Presentation 0 South Bend Museum of Art ance' • 41,002 individuals visited the South Bend Museum of Art. • 11, 124 visits were made to our website, with 42,540 page views made to the new website from August — December. • 4,359 students, teachers and chaperones toured the Museum. • 1,093 students enrolled in classes. • Over 1000 people, youth to adult, participated in outreach programming. • We hosted 6 Family Days with 1000 children and adults total in attendance. • Over 50 volunteers contributed over 3,000 hours to all phases of the Museum's operation. • Over 100 volunteers were active in the Art League. • 20 docents contributed over 650 hours to the Museum. • 147 new members joined the museum, and 19 members upgraded their level. • Over 100 businesses contributed cash and /or in -kind support. • 11 exhibitions were hosted in the Warner, Art League, Jerome J. Crowley Galleries and the Warner Rotunda. • 6 works of art were acquired for the Permanent Collection. • Over 325 were in attendance for events that used our gallery rental program. • 240 guests attended ArtLights, our 2013 fund raising event. • Over 2,745 people attended Meet Me On the Island and Meet Me In the Gallery. • Over 4,200 people attended our "First Friday "events. • 33 individuals were active on the Board of Trustees. • 8 full time and 7 part time staff members were employed by the Museum. • 28 faculty members offered classes. M(a South Bend Museum of Art Breakdown of Projected 2014 Income Income Source Percent of Budget SBCSC Tax Levy 19% PHM Tax Levy 15% City of South Bend (building occupancy) 7% Indiana Arts Commission Grant 3% Annual Fund (corporate and individual) 3% Membership 4% Class tuition and fees 15% Endowment Income 5% "ArtLights" fundraiser 7% Admissions, event tickets, entry fees, Room rental: 3% Dot Shop 2% Smaller fund raising events 2% Sponsorships 13% 120 South St. Joseph Street South Bend, IN 46601 ph 574.235.9102 • fax 574.235.5782 • south bendart.org SBM South Bend Museum of Art Robert C. Shields October 18, 2014 — January 11, 2015 The Phelan Collection Organized by Exhibits Development Group, USA F- - b I i l+ W IN DO VTE \S:+ FNONT TTTF.:\J[F.KIC<1 \T FT:O \TII�:1: r I h 1. .r . M0 Scholastic Art &Writing Awards � 31 ..nn 17 � a �r7 0I -WARDS !� f 7 South Bend Museum of Art U L d OI O N 3 a 0 a N d C 3 8 cearn: Q O E N Cn D m c— D Cn adult classes Wednesday 1.30 — 403(I n : M Monday 1:00 — 4:00 pm: Watercolor Expressions 6:30 — 9:30 pm: Monday Night Clay Drawing 2 No FearWatercolor Tuesday 9:00 —10:00 am: Sing, Dance, Make! ages 2 -3 10:15 —11:15 am: Experience Art Together ages 3 -4 6:30 — 9:30 pm: Landscapes in Soft Pastel Jewelry: Begining Metal Fabrication Ceramics for Everyone . Painter's Choice 6:30 — 9:30 pm: Weaving Painter's Choice Clay from the Earth, Ash Glazes from the Trees nursday 9:30 am —12:30 pm: Thursday Morning Potters 6:30 — 8:30 pm: Demystify Knitting Jewelry: Wire and Beading Joy of Drawing Pottery Confidential Transitional Watercolor Saturday youth classes 9:00 —10:00 am: Sing, Dance, Make! ages 2 -3 10:15 —11:15 am: Experience Art Together ages 3 -4 9:00 —10:30 am: Sketching, Drawing & Painting ages 6 -9 Youth Ceramics ages 7 -10 See, Make, Discover! ages 6 -8 fall 11:00 am —12:30 pm.: Discover Drawing ages 8 -11 Tween Ceramics ages 10 -15 Good Night Stinky Cheese ages 6 -8 All About Color ages 7 -10 11:30 am —12:30 pm: Movement & Shapes ages 5 -7 12:30 — 2:00 pm: Tween Knitting ages 10 -15 Tweens DIY Jewelry ages 11 -15 Friday classes start the 2:00 — 3:30 pm: week of Spinning 1:30 — 4:30 pm: September 8 ages 12+ How to Start Drawing '0 Every child is an artist. The challenge is to remain an artist after you grow up. -Pablo Picasso t i CIO GlOrl i UNIL i Sightlines is a collaborative exhibition between the Century Center and the South Bend Museum of Art featuring artworks created by selected artists from the region. A national call for entries was announced in early 2013 from which 6 artists were selected based on the quality of their proposals, the harmony among the artworks, and how the committee could envision the work activating various spaces within Century Center. All artworks in Sightlines are located in or outside of the Century Center, highlighting not only the artworks themselves, but also the voluminous space and distant lines of sight that are available inside of the building. Sightlines provides a unique experience for chance art encounters for visitors to the Century Center, engaging them in a moment of artistic appreciation or contemplation — or even perhaps to challenge their preconception of "what is art ?" h(I v r rf,_ e • I� 0 VOUV,Wf ti�a�, Swbw;ft 5, 2014 't t _r yow%r amirn� W#J Cat& jowl -A"f Friday, September 5 1 5:00 - 9:00 p.m- Call for Images! Submit by August 25 Share your artwork with the South Bend Artist community! During the course of the evening, we will be projecting large images of artwork onto a wall of the SBMA's Art League Gallery. Each image will feature the artist's name, image information and website if you have one. Visit southbendart.org /artistsmixer for submission info! Art Exchange! Bring any artwork that will fit comfortably into a 9 x 12, inch envelope. Be sure to put your name on the back so the lucky person who selects your artwork will know who created it! When you arrive at the museum, we'll put your artwork in a numbered envelope and give you a ticket. At the end of the evening you can redeem your ticket to select a different envelope and take your new artwork home! Selection will be anonymous as all artworks will be in envelopes. S M South Bend Museum of Art 120 South St. Joseph Street South Bend, IN 46601 ph 574.235.9102 • fax 574.235.5782 • southbendart.org �LVA 0� art save the date! 10 30 14 ar 4 • ghts* celebrating our arts leaders SBMO. South Bond Museum of Art South Bend Parks and Recreation Department South Bend Parks &Recreation Department Budget Summary &Staffing Changes • For Fund 201 with the transfer of operation to the Potawatomi Zoological Society total revenues dropped approximately $1.1 M • Expenses dropped approximately $1.6 M • With increased personnel and benefit expense and minimal other increases, a $60,000 surplus was achieved • Three full time vacancies were not staffed • Two full time Program Coordinators were added for the Job Corp program • Health Care costs rose $170,000 , 5OUTN 8FY O v 1865 • Increased Part time employee expense $44,000 for Park Maintenance and $54,000 for Recreation (Job Corps $77,000 and decrease in Special Events of $23,000) • No surplus for Capital budget South Bend Parks and Recreation Department 2014 Accomplishments • Completion of the Parks Five Year Master Plan • Public Private Partnership Transition at Potawatomi Zoo • Cost Recovery for Parks projected at 37 %, 3% over national average • Customer Service Index Rating 4.74 out of 5 • Overall Park Attendance will near 1 million • Volunteer Hours projected to exceed 21,000 hours, a $460,000 value • Established the Summer Job Corp Program at CBC and MLK Centers • Enacted AYI Marketing and Awareness Campaign • Selected as a National Medal Winning "Let's Move City" • Park's Website projecting 210,000 "log ons ", 640,000 page views in 2014 • Successfully hosted the 65th Annual A. S. A. National Fast Pitch Championships • Successfully hosted the Men's and Women's St. Joseph Metro Golf Tournament OF 5OUTN % � a 1865 ; South Bend Parks and Recreation Department 2015 Goals &Challenges • Goal- Enact a Master Plan driven, Park Capital Improvement Plan • Goal- Seek capital funding resources through Park Bond and other means • Goal- Implement a fully operational Facilities Management Software Program • Goal- Community Outreach to citizens in need of recreational opportunities • Goal- Maintaining CAPRA Accreditation Standards • Goal- Successfully Host the 691h Annual International Softball Congress Fastball World Championships in South Bend • Goal- Continue expanding Youth Mentoring and Job Corp Programs at CBC & MLK • Goal- Expand the role of the Park Foundation • Goal- Continue expanding Partnership, Sponsorship and Volunteer Programs • Challenge- Funding for all Park Operations and Capital • Challenge- Aging Parks, Facilities, and Fleet • Challenge- 29 Hour Work Rule Related to Affordable Care Act OF 5OUTN % � a 1865 ; South Bend Parks and Recreation Department Key Performance Indicators , 50UTH % � a 1865 ; 2016 2013 2014 Mayoral Long Term Actual Estimated 2015 Measure Goal Type Goal (if available) (if available) Target - Attendance at Fee Based Programs- GG Out ut 775,000 711,815 700,000 750,000 - Fee Base Revenue- GG Output 3,250,000 4,118,000 2,885,000 3,000,000 - Volunteers Hours/ Value- GG Outcome 25,000/500,000 21,867/456,000 22,000/460,000 23,000/475,000 - Customer Service Rating 1 to 5 GG Quality 4.8 4.75 4.75 4.8 • Fz City of South Bend 2015 Proposed Budget — Morris /Palais Table of Contents 101 -0404 Morris Performing Arts Center ............................. ............................... 101 -0405 Palais Royale ......................................................... ............................... 273 Morris /Palais Marketing ................................................ ............................... 416 Morris PAC Capital ......................................................... ............................... 450 Palais Historic Preservation Fund .................................. ............................... ......................... 1 ....................... 15 ....................... 27 ....................... 32 ....................... 38 City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary Department Name MORRIS PERFORMING ARTS CENTER Dept. Number 101 -0404 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014.2015 Chg EXPENDITURES Expenditures by Cost Center 913,867 925,136 1,063,527 625,075 1,069,756 1,123,244 1,179,406 1,238,376 1,300,295 6,229 0.59% Total Cost Center Expenditures 913,867 925,136 1,063,527 625,075 1,069,756 1,123,244 1,179,406 1,238,376 1,300,295 6,229 0.59 Expenditures by Account Type Personnel Salaries & Wages 447,949 448,718 499,968 237,844 512,206 469,412 478,800 488,376 498,144 12,238 2.45% Fringe Benefits 168,588 184,112 211,128 100,568 237,079 241,821 246,657 258,990 264,170 25,951 12.29% Total Personnel 616,537 632,830 711,096 338,412 749,285 711,233 725,457 747,366 762,314 38,189 5.37% Su lies 20,638 21,350 29,549 8,332 26,671 28,005 29,405 30,875 32,419 (2,878) -9.74% Services & Charges Professional Services 5,980 7,680 9,000 1,648 8,000 8,400 8,820 9,261 9,724 (1,000) -11.11 Printing & Advertising 24,499 41,965 38,737 23,184 38,000 39,900 41,895 43,990 46,189 (737) -1.90% Utilities 113,399 100,555 118,250 46,095 108,000 113,400 119,070 125,024 131,275 (10,250) -8.67% Education & Training 5,974 5,787 7,145 3,358 7,000 7,350 7,718 8,103 8,509 (145) -2.03% Travel 15,558 16,483 25,398 6,049 18,000 18,900 19,845 20,837 21,879 (7,398) - 29.13% Repairs & Maintenance 54,792 52,094 81,117 42,713 70,098 73,603 77,283 81,147 85,205 (11,019) - 13.58% Interfund Allocations 51,576 41,664 37,560 18,780 38,852 40,794 42,834 44,976 47,225 1,292 3.44% Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 4,915 4,728 5,675 3,140 5,850 1 6,143 6,450 6,772 7,111 175 3.08 Total Services & Charges 276,693 270,956 322,882 144,967 293,800 308,490 323,914 340,110 357,116 29,082 -9.01% Capital Total Expenditures by Type 913,867 925,136 1,063,527 491,711 1,069,756 1,047,727 1,078,777 1,118,351 1,151,848 6,229 0.59% Explain Significant Revenue Expenditure Changes Below: Operating Expenses are offset by Revenue Earned: - 2012 - earned - $770,066.95 - 2013 - earned - $893,885.00 - 2014 Projected - $882,000.00 - 2015 Projected - $923,000.00 - 60% of the salary and benefits of four staff members from the Morris PAC / Leighton Theatre are allocated to the Morris PAC Budget and 40% to the Palais Royale budget. 20% of one staff memeber from the Palais Royale is allocated to the Morris PAC budget. City of South Bend, Indiana 2015 General Fund Summary Description, Accomplishments, Goals, KPI's Department Name MORRIS PERFORMING ARTS CENTER Dept. Number 101 -0404 Department Description & Purpose Operating expenses of the Morris Performing Arts Center, to premier performing arts center in this region of the country. Morris PAC provides improved quality of life to City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. 2014 Accomplishments & Outcomes - Ranked in Top 100 theatres worldwide by Pollster Magazine Awarded 2014 "Prime Site Award" by Facilities Magazine Awarded 2014 TripAdvisor.com "Certificate of Excellence" (4 1/2 stars out of 5 max) Awarded 2014 Visit South Bend Mishawaka "Industry Partner of the Year" Tourism Award Awarded 2014 South Bend Tribune "Readers Choice Award" for "Favorite Entertainment/Live Performance Theater" 79 shows booked in 2013 compared to the number of shows booked at comparable size theters: 78 events booked - Embassy Theater in Fort Wayne, IN (2440 seats) 69 events booked - Star Plaza in Merrillville, IN (3400 seats) 57 events booked - Warner Theater in Erie, PA (2200 seats) 42 envets booked - Rialto Theater in Joliet, IL 1900 seats 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) To build upon successes and book a wide variety of events To be the premier performing arts center in this region and provide a safe and well- maintained historical facility To be recognized as one of the best theater rental venues worldwide based on the number of gross tickets sold annually Economic Development (ED) To strive to increase the positive economic impact the Morris currently has on downtown South Bend It should be remembered that the Morris /Palais has a yearly economic impact of over 5 million Dollars on the City of South Bend Key Performance Indicators (KPI's) 2016 city Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Number of gross tickets issued annually GG Output 120000 126079 100000 100000 Number of shows booked ED Output 90 94 80 80 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) - Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exeeds the number of major acts on the road to play them. Times have changed from when regional promoters called looking to book shows. Now a select number of huge promoters want the best possible deals for booking major acts. Booking deals are even more complicated, and venues across the country are being asked to assume some financial risk of the show as well as guarantee money to the artist and a split of the profits. Venues are being asked to do a lot more and take more financial risk than in years past. - Morris Staff are even more proactive in soliciting events by attending national and regional conferences to meet with promoters and by phone and email contact with promoters, and tour managers. A 3- minute video was professionally produced which highlights the Morris Center. Morris staff are handing out fold -over business cards highlighting Morris event marketing support which is included in venue rental such as show messages on electronic marquee and lobby monitors, posters and signage designed and printed, website, fan club email blasts, social media /Facebook and Twitter promo, event fliers designed and printed, and strip ads in various publications. City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name MORRIS PERFORMING ARTS CENTER Dept. Number 101 -0404 Report ONLY Full -Time positions 2014 2015 2013 Amended 6/30/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Executive Director - Morris PAC 0.6 0.6 0.6 0.6 0.8 1.0 1.0 1.0 Director of Marketing & Promo 0.6 0.6 0.6 0.6 0.6 1.0 1.0 1.0 Director of Financial Services 0.6 0.6 0.6 0.6 0.8 1.0 1.0 1.0 Operations Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operations Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Maintenance Manager 0.6 0.6 0.6 0.6 0.8 1.0 1.0 1.0 Asst. Facility Maint. Manager 0.2 0.2 0.2 0.2 - - - - Technical Stage Manager 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Interactive Marketing Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Box Office Manager 1 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Box Office Manager 11 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Custodian 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 10.6 10.6 9.6 10.6 11.0 12.0 12.0 12.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 10.6 10.6 9.6 1 10.6 1 11.0 12.0 12.0 12.0 Explain Significant Staffing Changes Below: - 60% of the salary and benefits of four staff members from the Morris PAC / Leighton Theatre was allocated to the Morris PAC budget and 40% to the Palais Royale budget. 20% of one staff member from the Palais Royale is allocated to the Morris PAC budget. City of South Bend, Indiana 2015 General Fund Summary Information Technology Costs (IT costs should also be reported in the Operating & Capital Budget Summary) Department Name MORRIS PERFORMING ARTS CENTER Dept. Number 101 -0404 2014 2015 2012 2013 Amended 6/30/14 Proposed Variance Expenditures Actual Actual Budget Actual Budget 2014 -2015 Personnel Supplies - - - - - Maintenance Services 7,174 3,219 5,500 4,542 5,918 418 Professional Services - - - - - - Other Services Capital - - - - Total Expenditures 7,174 3,219 5,500 4,542 5,918 1 418 Information Technology Staffing - - - - - Explain Significant Information Technology Trends and Changes Below: The Morris is using TicketForce as a ticketing system - this is an internet based software - patrons are able to purchase tickets at the Box Office window, over the phone and also on the Internet. In order to enable, enhance and to make it a great experience to purchase tickets at the Morris PAC, we have also developed our own App for (phones and Droids. CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 101- 0404- 360.00 -00 MISCELLANEOUS REVENUE 5,933 19,578 22,156 8,872 18,262 25,000 25,000 26,766 16,499 25,000 LEVEL TEXT TEXT AMP BUDG MISCELLANEOUS REVENUES FROM THE BOX OFFICE ACC. 25,000 25,000 101- 0404- 360.12 -00 ROOM RENTAL 161,594 150,882 151,133 156,965 207,347 175,000 175,000 104,106 104,106 175,000 LEVEL TEXT TEXT AMP BURG 2015 ESTIMATE 175,000 175,000 101 - 0404- 360.13 -00 EQUIPMENT RENTAL 6,648 6,575 5,325 7,080 7,080 6,000 6,000 1,855 1,855 7,000 LEVEL TEXT TEXT AMP BUDG 2015 ESTIMATE 7,000 7,000 101- 0404- 360.15 -00 BOX OFFICE COMMISSIONS 41,031 36,613 37,411 44,853 25,839 45,000 45,000 18,306 18,306 35,000 LEVEL TEXT TEXT AMP BUDG 2015 ESTIMATE 35,000 35,000 101- 0404- 360.16 -00 TICKET HANDLING FEES 215,000 194,168 165,000 226,414 253,269 215,000 215,000 243,041 243,041 275,000 LEVEL TEXT TEXT AMT BUDG TICKET HANDLING FEES PHONE / INTERNET 275,000 2015 ESTIMATE 275,000 101- 0404- 360.17 -00 MERCHANDISE SALES 25,442 22,923 24,981 20,751 24,484 35,000 35,000 8,066 5,944 30,000 LEVEL TEXT TEXT AMT BUDG 2015 ESTIMATE 30,000 30,000 101 - 0404- 360.18 -00 CONCESSION 39,798 50,968 66,268 68,250 77,261 95,000 95,000 66,192 59,821 85,000 LEVEL TEXT TEXT AMT BUDG 2015 ESTIMATE 85,000 85,000 101- 0404- 360.19 -00 FACILITY FEE 123,193 115,081 139,049 161,150 199,339 205,000 205,000 97,920 92,966 205,000 LEVEL TEXT TEXT AMT BUDG 2015 ESTIMATE 205,000 O) CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101- 0404- 360.21 -00 CREDIT CARD FEES LEVEL TEXT BURG 2015 ESTIMATE 101 - 0404- 360.22 -00 SECURITY LEVEL TEXT BUDG 2015 ESTIMATE 101- 0404- 360.23 -00 MPAC STAGE MANAGER LEVEL TEXT BUDG 2015 ESTIMATE 101- 0404- 360.25 -00 THEATRE SEATING LEASING LEVEL TEXT BUDG 2015 ESTIMATED 101 - 0404- 380.10 -99 MISC. REIMBURSEMENTS LEVEL TEXT BUDG 2015 ESTIMATE * ** MORRIS PAC 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 205,000 20,000 17,500 7,500 13,500 15,000 15,000 15,000 30,000 30,000 20,000 TEXT AMP 20,000 20,000 9,083 8,353 8,690 8,846 9,999 10,000 10,000 6,238 5,894 10,000 TEXT AMP 10,000 10,000 12,772 12,532 12,960 12,690 15,061 15,000 15,000 7,313 7,088 15,000 TEXT AMP 15,000 15,000 0 0 0 35,000 35,000 35,000 35,000 35,000 35,000 35,000 TEXT AMP 35,000 35,000 660,494 635,173 640,473 764,371 887,941 876,000 876,000 644,803 620,519 917,000 3,443 4,622 5,137 5,696 5,944 6,000 6,000 4,999 4,555 6,000 TEXT AMP 6,000 6,000 - - - - - -- 3,443 ------ - - - - -- ------ 4,622 - - - - -- ------ 5,137 - - - - -- ------ 5,696 - - - - -- ------ 5,944 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 4,999 - - - - -- ------ 4,555 - - - - -- 6,000 663,937 639,795 645,610 770,067 893,885 882,000 882,000 649,802 625,075 923,000 V CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 101- 0404 - 453.10 -01 REGULAR LEVEL TEXT BUDG 1 EXECUTIVE DIRECTOR MPAC AT 60% 1 MAINTENANCE MANAGER AT 600 1 OPERATIONS SUPERVISOR (BOOKING /EVENTS) 1 DIRECTOR OF MARKETING & PROMOTIONS 60% 1 OPERATIONS SUPERVISOR (BOX OFFICE) 1 DIRECTOR OF FINANCIAL SERVICES 60% 1 ADMINISTRATIVE ASSISTANT I 1 TECHNICAL STAGE MANAGER 1 ASSISTANT BOX OFFICE MANAGER II 1 ASSISTANT BOX OFFICE MANAGER I 1 ASSISTANT FACILITY OPERATIONS MANAGER AT 20% 1 INTERACTIVE MARRYING MANAGER 1 CUSTODIAN(HOURLY NON- BARGAINING POSITION) FULL TIME 12.6 PART TIME BOX OFFICE 4X.5 =2 27TH PAY PERIOD IN 2015 LESS:3% SALARY ALLOVMNCE 101- 0404 - 453.10 -02 HOURLY 101- 0404- 453.10 -04 EXTRA AND OVERTIME 101- 0404- 453.10 -05 TEMPORARY SERVICES LEVEL TEXT BUDG TEMPORARY SERVICES FACILITY MAINTENANCE TEMP HELP 101- 0404 - 453.10 -09 PERMANENT PART TIME LEVEL TEXT BUDG BOX OFFICE PART TIME TEMPORARY AND SEASONAL 101- 0404 - 453.11 -01 FICA - REGULAR LEVEL TEXT BUDG TOTAL SALARIES INCLUDING PART TIME ($502,047.00 +23,000) X 7.65% 101- 0404 - 453.11 -04 PERF - REGULAR LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 343,923 346,995 361,958 414,995 425,583 473,967 473,967 276,079 228,483 486,206 TEXT AMT 55,080 33,921 56,535 32,166 56,535 35,129 38,187 39,456 36,448 32,613 6,848 36,531 24,004 18,594 15,841- 486,206 21,268 21,500 22,060 0 0 0 0 0 0 0 0 0 0 0 6 0 0 0 0 0 3,418 4,251 0 5,385 456 3,000 3,000 0 0 3,000 TEXT AMP 1,000 2,000 3,000 14,735 21,449 24,337 27,569 22,673 23,000 23,000 10,762 9,361 23,000 TEXT AMP 23,000 23,000 28,422 29,081 30,121 33,231 32,997 38,018 38,018 21,065 17,497 40,166 TEXT AMP 40,166 40,166 21,912 23,031 26,881 36,312 42,559 53,084 53,084 30,921 25,590 56,229 TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG ELIGIBLE SALARIES FULL TIME $502,047 X 11.20 56,229 56,229 101- 0404 - 453.11 -07 UNEMPLOYMENT COMP 0 0 3,860 4,261 3,395 2,485 2,485 725 621 2,625 LEVEL TEXT TEXT AMT BURG AT .5% 2,625 2,625 101 - 0404 - 453.11 -08 GROUP INSURANCE - HEALTH 73,457 52,119 82,458 86,093 96,568 108,062 108,062 64,668 52,435 128,159 LEVEL TEXT TEXT AMT BUDG LONG -TERM DISABILITY: 8 EMP X $3.77 X 24 PP 724 4 EMP X $3.77 X 24 PP X 60.00% 217 1 EMP X $3.77 X 24 PP X 20.00% 18 HEALTH INSURANCE FAMILY /SINGLE COVERAGE: 8 EMP X $500.00 X 24 PP 96,000 4 EMP X $500.00 X 24 PP X 60.00% 28,800 1 EMP X $500.00 X 24 PP X 20.00 % 2,400 co HEALTH INSURANCE REBATE: N/A 128,159 101- 0404 - 453.11 -09 GROUP INSURANCE - LIFE 1,193 1,166 1,200 1,253 1,274 1,272 1,272 780 636 1,272 LEVEL TEXT TEXT AMP BUDG 8 EMP X $5.00 X 24 PP 960 4 EMP X $5.00 X 24 PP X 60.00% 288 1 EMP X $5.00 X 24 PP X 20.00% 24 1,272 101 - 0404 - 453.11 -18 FLEX. SPENDING ACCOUNT 4,925 0 0 0 0 0 0 0 0 0 101 - 0404 - 453.11 -22 PARKING ALLOWANCE 4,032 4,032 4,104 4,841 4,800 5,724 5,724 3,256 2,442 5,724 LEVEL TEXT TEXT AMP BURG 8 EMPLOYEES X 12 MONTHS X $45.00 4,320 4 EMPLOYEES X 12 MONTHS X $45.00 X 60.00% 1,296 1 EMPLOYEE X 12 MONTHS X $45.00 X 20.00% 108 5,724 101- 0404 - 453.11 -24 CELL PHONE ALLOWANCE 1,969 2,428 2,568 2,596 2,519 2,484 2,484 1,554 1,347 2,904 LEVEL TEXT TEXT AMP BUDG 1 EMP WITH $55.00 PER MONTH FOR 12 MONTH 660 1 EMP WITH $55.00 PER MONTH FOR 12 MONTH AT 60% 396 2 EMP WITH $35.00 PER MONTH FOR 12 MONTH AT 60% 504 3 EMP WITH $35.00 PER MONTH FOR 12 MONTH 1,260 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 1 EMP WITH $35.00 PER MONTH FOR 12 MONTHS AT 20$ 84 2,904 101- 0404 - 453.11 -25 FRINGE BENEFITS TAXES 979 0 0 0 0 0 0 0 0 0 * PERSONNEL SERVICES 520,233 506,052 559,547 616,536 632,830 711,096 711,096 409,810 338,412 749,285 SUPPLIES 101- 0404- 453.21 -02 PRINT SHOP 151 483 358 1,744 2,878 4,612 4,612 2,223 1,944 6,750 LEVEL TEXT TEXT AMP BURG 2015 FIXED COST ALLOCATION #5 6,179 PRINT SHOP COSTS AFTER ALLOCATION 571 6,750 101- 0404- 453.21 -03 C.S.OTHER OFFICE SUPPLIES 2,862 3,930 660 545 531 550 550 355 297 550 LEVEL TEXT TEXT A-T BUDG CS OFFICE SUPPLIES 550 550 co 101- 0404- 453.21 -04 OTHER - OFFICE SUPPLIES 736 1,078 3,217 4,329 3,049 5,000 5,286 1,796 1,598 5,300 LEVEL TEXT TEXT AMP BUDG OUTSIDE SOURCE FOR OFFICE SUPPLIES 5,300 5,300 101- 0404- 453.21 -05 SMALL OFFICE EQUIPMENT 642 750 689 543 523 750 750 5 5 750 LEVEL TEXT TEXT AMP BURG SMALL OFFICE EQUIPMENT 750 750 101- 0404- 453.22 -05 UNIFORMS 397 159 301 1,437 517 1,200 1,687 585 585 1,200 LEVEL TEXT TEXT AMP BUDG VESTS,PINS AND NAME TAGS FOR USHERS 800 LOGO SHIRTS FOR STAFF USE DURING EVENTS 400 1,200 101- 0404- 453.22 -21 HOUSEHOLD,LAUNDRY,CLEAN 6,690 4,830 6,151 5,277 7,788 9,600 9,892 2,293 2,263 8,500 LEVEL TEXT TEXT AMP BUDG CLEANING SUPPLIES FOR THE BUILDING 8,500 8,500 101- 0404- 453.22 -24 OTHER OPERATING SUPPLIES 1,310 1,191 887 574 509 800 800 429 346 800 LEVEL TEXT TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG OTHER OPERATIONAL SUPPLIES 800 800 101 -0404- 453.23 -01 BUILDING MATERIALS 5,679 4,933 2,678 3,848 2,988 4,886 5,261 2,002 1,772 5,500 LEVEL TEXT TEXT AMP BUDG REPAIR & MAINTENANCE SUPPLIES, BUILDING MATERIALS 5,500 5,500 101- 0404 - 453.23 -20 SMALL TOOLS & EQUIPMENT 0 637 290 780 1,360 1,000 1,000 273 257 1,000 LEVEL TEXT TEXT AMP BUDG SMALL TOOLS AND EQUIPMENT 1,000 1,000 101 - 0404 - 453.23 -99 OTHER REPAIR & MAINT. SUP 1,710 1,609 1,024 2,041 1,531 2,500 2,819 871 818 2,500 LEVEL TEXT TEXT AW BUDG MISC. MAINTENANCE SUPPLIES 2,500 2,500 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- * SUPPLIES 20,177 19,600 16,255 21,118 21,674 30,898 32,657 10,832 9,886 32,850 OTHER SERVICES & CHARGES 101- 0404 - 453.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 0 0 0 2,007 0 0 0 101- 0404 - 453.31 -71 CENTRAL STORES ALLOCATION 0 0 0 0 996 2,237 2,237 1,302 1,116 2,671 LEVEL TEXT TEXT AMP BUDG 2015 FIXED COST ALLOCATION #4 2,671 CENTRAL STORES 2,671 101 - 0404 - 453.32 -02 POSTAGE 4,926 5,438 5,549 5,980 7,680 9,000 6,993 2,485 1,648 8,000 LEVEL TEXT TEXT AMP BURG POSTAGE 8,000 8,000 101- 0404 - 453.32 -03 TRAVEL 11,325 10,941 14,494 13,549 1,220 0 0 0 0 0 101- 0404- 453.32 -04 TELEPHONE & TELEGRAPH 2,694 2,226 2,370 1,331 0 500 500 0 0 0 101- 0404- 453.32 -05 OTHER COMM/TRANS 678 678 678 678 678 750 750 509 339 750 LEVEL TEXT TEXT AMP BUDG SCI ALARM QUARTERLY & MISC. 750 750 101- 0404- 453.32 -21 TRAVEL - MILEAGE 0 0 0 0 0 500 524 0 0 500 LEVEL TEXT TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG MILEAGE 500 500 101- 0404- 453.32 -22 TRAVEL - AIRFARE 0 0 0 0 4,777 5,750 5,750 1,585 1,585 5,500 LEVEL TEXT TEXT AMP BUDG AIRFARE 5,500 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARPlS, IEBA, LHAT CONFERENCE /WORKSHOPS 5,500 101- 0404- 453.32 -23 TRAVEL - HOTEL 0 0 0 0 7,370 8,500 12,129 4,373 3,275 8,000 LEVEL TEXT TEXT AMP BUDG HOTEL 8,000 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARMS, IEBA, LHAT CONFERENCE /WORKSHOPS 8,000 101- 0404- 453.32 -24 TRAVEL - MEALS 0 0 0 0 915 2,500 3,370 557 473 1,500 LEVEL TEXT TEXT AMP BURG MEALS 1,500 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, FARMS, IEBA, LHAT CONFERENCE /WORKSHOPS 1,500 101- 0404- 453.32 -25 TRAVEL - OTHER 0 0 0 0 1,523 1,750 2,375 533 377 1,750 LEVEL TEXT TEXT AMP BUDG OTHER 1,750 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARE, IEBA, LHAT CONFERENCE /WORKSHOPS 1,750 101 - 0404 - 453.33 -01 OTHER THAN OFFICE SUPPLY 2,171 2,341 1,764 2,411 2,504 3,000 3,502 1,337 1,337 3,000 LEVEL TEXT TEXT AMP BUDG EVENT FLYERS, LETTER HEAD, LOGO ENVELOPES, HOLIDAY 3,000 CARDS EMPLOYMENT ADS, BUSINESS CARDS 3,000 101- 0404 - 453.33 -03 PROMOTIONAL 25,397 32,425 35,597 22,088 39,461 32,000 35,235 23,378 21,847 35,000 LEVEL TEXT TEXT AMP BUDG POLLSTAR MAGAZINE, FLAGSHIP AND TOUR GUIDE 35,000 PUBLICATIONS, ARTS EVERYWHERE, CVB, SB TRIBUNE; CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET HOLIDAY DECORATIONS; WATERWORKS LETTER; SESAC /BMI FEES, VENUE MAGAZINE, DTSB, ETC. 35,000 101- 0404- 453.34 -02 LIABILITY INSURANCE 85,236 67,368 60,456 41,016 34,188 23,436 23,436 13,671 11,718 22,143 LEVEL TEXT TEXT AMP BUDG 2015 FIXED COST ALLOCATION #7 22,143 LIABILITY INSURANCE 22,143 101- 0404- 453.35 -01 ELECTRIC 84,399 85,340 85,182 88,741 75,135 95,000 90,000 33,743 27,441 80,000 LEVEL TEXT TEXT AMP BUDG ELECTRIC, INCLUDING MONTHLY ALLOCATION 80,000 80,000 101- 0404- 453.35 -02 GAS 23,492 11,364 19,904 14,029 13,101 16,250 16,250 13,065 12,943 15,000 LEVEL TEXT TEXT AMP N BUDG GAS, INCLUDING MONTHLY ALLOCATIONS 15,000 15,000 101- 0404- 453.35 -04 WATER 8,073 8,894 9,881 10,629 12,319 12,000 12,000 7,508 5,711 13,000 LEVEL TEXT TEXT AMP BURG WATER 13,000 13,000 101- 0404- 453.36 -01 BUILDING SERVICES 41,044 41,144 38,743 46,245 45,574 56,166 70,540 39,496 37,979 58,948 LEVEL TEXT TEXT AMP BURG WATER SOFTNER 700 HVAC (05/01/2014- 04/30/2015) 26,118 ELEVATOR STATE LICENCES 360 ELEVATOR MAINTENANCE (ENDS 03/08/2014) 4,570 MAT RENTAL AND CLEANING (CITY WIDE CONTRACT) 600 REFUSE DISPOSAL (CITY WIDE CONTRACT) 3,600 MAINTENANCE FOR PLUMBING, DOORS, WALLS 20,000 FIRE ALARM MONITORING, MAINTENANCE, ETC. 3,000 58,948 101- 0404- 453.36 -04 COMPUTER EQUIPMENT 5,250 5,374 13,168 11,314 7,575 12,487 12,487 8,766 8,034 13,009 LEVEL TEXT TEXT AMP BUDG 2015 FIXED COST ALLOCATION #2 7,859 INFORMATION TECHNOLOGY YEARLY TICKETFORCE FEES 2,100 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET MONTHLY WEB SERVICE FEES 1,850 EVENT BOOKING, EMAIL, QBOOKS UPGRADE 1,200 13,009 101- 0404 - 453.36 -05 OTHER EQUIPNENT 3,081 2,560 5,254 3,773 5,101 6,500 6,869 4,576 1,092 6,000 LEVEL TEXT TEXT AMT BUDG MISC. MAINTENANCE REPAIRS 4,500 COPIER MAINTENANCE 1,500 6,000 101 - 0404 - 453.39 -10 SUBSCRIPTIONS 1,123 1,200 1,118 1,143 1,063 1,300 1,300 971 971 1,300 LEVEL TEXT TEXT AMT BUDG SB TRIBUNE DAILY & WEEKEND, BILLBOARD, POLLSTAR 1,300 VENUES TODAY, ARTS REACH UNLIMITED 1,300 101- 0404 - 453.39 -11 DUES 2,287 2,700 2,715 2,537 2,780 3,000 3,125 2,180 1,680 3,300 w LEVEL TEXT TEXT AMT BUDG LHAT, IVAM, INTIX, CHAMBER OF CCMMERCE, SAMS CLUB 3,300 IEBA, ETC. 3,300 101- 0404 - 453.39 -70 EDUCATION & TRAINING 5,044 5,501 4,958 5,974 5,787 6,300 7,145 3,358 3,358 7,000 LEVEL TEXT TEXT AMT BUDG APAP, CIC(2 EMP), IAAM NATIONAL, INTIX, 7,000 PARMIS,IEBA,LHAT- CONF /WORKSHOP REGISTRATION FEES 7,000 101 - 0404 - 453.39 -89 MISC. CHARGES & SERVICES 35,340 6,823 1,032 1,235 885 1,250 1,250 508 489 1,250 LEVEL TEXT TEXT AMT BURG MISC. CHARGES AND SERVICES 1,250 1,250 * ------ - - - - -- OTHER SERVICES & CHARGES 341,560 ------ - - - - -- ------ 292,317 - - - - -- ------ 302,863 - - - - -- ------ 272,673 - - - - -- ------ 270,632 - - - - -- 300,176 ------ - - - - -- ------ 319,774 - - - - -- ------ 163,901 - - - - -- ------ 143,412 - - - - -- 287,621 OTHER USES 101- 0404 - 453.50 -05 ADMINISTRATIVE COST 2,158 2,457 216 3,540 0 0 0 0 0 0 * ------ - - - - -- OTHER USES 2,158 ------ - - - - -- ------ 2,457 - - - - -- ------ 216 - - - - -- ------ 3,540 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ** MORRIS PAC 884,128 820,426 878,881 913,867 925,136 1,042,170 1,063,527 584,543 491,710 1,069,756 14 City of South Bend, Indiana 2015 General Fund Summary Operating & Capital Budget Summary Department Name PALAIS ROYALE Dept. Number 101 -0405 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014.2015 Chg EXPENDITURES Expenditures by Cost Center 327,142 396,960 523,710 212,081 510,869 536,412 563,233 591,395 620,964 (12,841) -2% Total Cost Center Expenditures 327,142 396,960 523,710 212,081 510,869 536,412 563,233 591,395 620,964 (12,841 ) -2% Expenditures by Account Type Personnel Salaries & Wages 133,979 149,291 180,978 80,893 184,454 193,677 203,361 213,529 224,205 3,476 2% Fringe Benefits 45,712 56,263 70,287 33,216 79,051 83,004 87,154 91,511 96,087 8,764 12% Total Personnel 179,691 205,554 251,265 114,109 263,505 276,680 290,514 305,040 320,292 12,240 5% Su lies 7,565 9,727 28,005 1,515 19,750 20,737.50 21,774.38 22,863.09 24,006.25 8,255 -29% Services & Charges Professional Services 513 224 2,092 183 1,200 1,260 1,323 1,389 1,459 (892) -43% Printing & Advertising 31,447 40,344 53,773 16,412 43,000 45,150 47,408 49,778 52,267 (10,773) -20% Utilities 60,015 66,627 81,500 44,026 77,000 80,850 84,893 89,137 93,594 (4,500) -6% Education & Training 671 - 805 805 1,000 1,050 1,103 1,158 1,216 195 24% Travel 790 650 2,338 726 2,700 2,835 2,977 3,126 3,282 362 15% Repairs & Maintenance 32,916 66,247 72,931 27,114 73,000 76,650 80,483 84,507 88,732 69 0% Interfund Allocations 6,996 6,672 14,401 6,901 14,014 14,715 15,450 16,223 17,034 (387) -3% Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 1,482 915 1,600 291 1,700 1 1,785 1,874 1,968 2,066 100 6% Total Services & Charges 134,830 181,679 229,440 96,457 213,614 224,295 235,509 247,285 259,649 15,826 -7% Capital 5,056 15,000 14,000 15,000 15,000 (1,000) -7% Total Expenditures by Type 327,142 396,960 523,710 212,081 510,869 521,712 562,798 590,188 603,947 (12,841) -2% Explain Significant Revenue Expenditure Changes Below: - Capital Expenses: - AN Upgrades (screen, and projector, computer). $14,000.00 - 60% of the salary and benefits of four staff members from the Morris PAC / Leighton Theatre was allocated to the Morris PAC Budget and 40% to the Palais Royale Budget. 20% of one staff member from the Palais Royale is allocated to the Morris PAC budget. 14 City of South Bend, Indiana 2015 General Fund Summary Description, Accomplishments, Goals, KPI's Department Name PALAIS ROYALE Dept. Number 101 -0405 Department Description & Purpose Operating expense of the Palais Ballroom, Premier banquet/meeting facility in the region; provide exquisite food and beverage catering service, support the economy and growth of downtown South Bend. Palais Royale is distinguish by its history and ambience and expects to serve a wide and far reaching customer base - social and business. 2014 Accomplishments & Outcomes - Awarded 2014 South Bend Tribune "Readers Choice Award" for "Favorite Place for a Wedding Reception ". 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) To build upon successes and book a wide variety of events. Good Government (GG) To be the premier banquet/meeting facility in this region for all events demanding superior services, fine dining, and well- maintained historical atmosphere. To update / refresh W W W.PalaisRoyale website Economic Development (ED) To strive to increase the positive economic impact the Palais Royale currently has on downtown South Bend. It should be remembered that the Morris /Palais has a yearly economic impact of over 5 million Dollars on the City of South Bend Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target F &B Commission Earned ED Output 190000 169340 175000 187500 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) - Booking weekday events at the Palais Royale remains a challenge because major competitors have free parking lots on their premises. - The Morris Inn located at the University of Notre Dame was newly renovated in 2013 and is seen as a competitor for Notre Dame Basilica wedding receptions as guests can book hotel rooms at that location. Staff continue to collaborate with DoubleTree Hotel staff to negotiate special room rates to help entice new clients to hold events at the Palais Royale. - New initiatives are underway including a new printed flier and invitation letters to an upcoming open house reception to introduce community not - for - profit organizations to the features of the Palais Royale for fundraisers, award ceremonies, receptions and banquets. - New Director of Catering and Ballroom Events will be targeting area college departments and administrative offices on a sales blitz to highlight the Palais Royale for college departmental meetings, dances, social and other events. 15 City of South Bend, Indiana 2015 General Fund Summary Full -Time Employees Department Name IPALAIS ROYAL E Dept. Number 101 -0405 Report ONLY Full -Time positions 2014 2015 2013 Amended 6/30/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Executive Director Morris PAC 40% 0.4 0.4 0.4 0.4 0.2 - - - Maintenance Manager 40% 0.4 0.4 0.4 0.4 0.2 Director of Marketing and Promotio 0.4 0.4 0.4 0.4 0.4 Director of Financial Services 40% 0.4 0.4 0.4 0.4 0.2 - - - Assistant Facility Manager 80% 0.8 0.8 0.8 0.8 1.0 1.0 1.0 1.0 Event Service Technician 1 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 3.4 3.4 3.4 3.4 3.0 2.0 2.0 2.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 3.4 3.4 3.41 3.41 3.0 2.0 2.0 2.0 Explain Significant Staffing Changes Below: - 60% of the salary and benefits of four staff members from the Morris PAC / Leighton Theatre was allocated to the Morris PAC budget and 40% to the Palais Royale budget. 20% of one staff member from the Palais Royale is allocated to the Morris PAC budget. in. City of South Bend, Indiana 2015 General Fund Summary Five -Year Caoital Imorovement Plan Department Name PALAIS ROYALE Dept. Number 101 -0405 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 Name Source Budget 2015 2016 Budget Forecast 2017 Forecast 2018 2019 Forecast Forecast Total Justification Replacement Capital Curtain Replacement Cash 15,000 - - - - - - AV system upgrade Cash - 14,000 - - - - 14,000 Amp Rack Upgrade Cash - - 15,000 - - 15,000 Carpet Replacement Cash - - - - 15,000 - 15,000 Project Capital Total 15,000 14,000 15,000 15,000 441000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital 18 City of South Bend, Indiana 2015 General Fund Summary Information Technology Costs (IT costs should also be reported in the Operating & Capital Budget Summary) Department Name PALAIS ROYALE Dept. Number 101 -0405 2014 2015 2012 2013 Amended 6/30/14 Proposed Variance Expenditures Actual Actual Budget Actual Budget 2014 -2015 Personnel Supplies - - - - - Maintenance Services 3,410 2,631 4,500 1,900 4,500 Professional Services - - - - - Other Services Capital - - - - Total Expenditures 3,410 2,631 4,500 1,900 4,500 Information Technology Staffing - - - - - Explain Significant Information Technology Trends and Changes Below: 18 8 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101- 0405- 360.00 -00 MISCELLANEOUS REVENUE LEVEL TEXT BUDG 2015 ESTIMATE 101- 0405- 360.12 -00 ROOM RENTAL LEVEL TEXT BURG 2015 ESTIMATE 101 - 0405- 360.13 -00 EQUIPMENT RENTAL 101- 0405- 360.18 -00 CONCESSION LEVEL TEXT BUDG 2015 ESTIMATE * 101- 0405- 362.02 -00 BALLROOM RENTAL LEVEL TEXT BUDG 2015 ESTIMATE * 101 - 0405 - 368.00 -00 HISTORIC PRESERVATION FND * 101 - 0405 - 380.10 -99 MISC. REIMBURSEMENTS LEVEL TEXT BUDG 2015 ESTIMATE * ** PALAIS ROYALE BALLROOM 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 100 723 2,952 5,905 6,289 8,661 8,661 3,454 3,454 7,000 TEXT AMP 7,000 7,000 51,451 51,500 51,981 43,318 42,565 49,320 49,320 34,876 34,876 49,320 TEXT AMT 49,320 49,320 4,330 2,145 0 0 0 0 0 0 0 0 122,801 85,181 138,900 123,791 169,340 150,000 150,000 55,181 47,203 187,500 TEXT AMP 187,500 187,500 178,682 139,549 193,833 173,014 218,194 207,981 207,981 93,511 85,533 243,820 96,054 78,703 76,301 56,838 64,151 84,000 84,000 23,511 17,842 72,000 TEXT AMT 72,000 72,000 96,054 78,703 76,301 56,838 64,151 84,000 84,000 23,511 17,842 72,000 325 0 0 0 0 0 0 0 0 0 325 0 0 0 0 0 0 0 0 0 68,976 18,933 19,153 16,027 18,529 18,000 18,000 7,193 6,279 19,000 TEXT AMP 19,000 19,000 68,976 18,933 19,153 16,027 18,529 18,000 18,000 7,193 6,279 19,000 344,037 237,185 289,287 245,879 300,874 309,981 309,981 124,215 109,654 334,820 N O CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 101- 0405- 453.10 -01 REGULAR LEVEL TEXT BUDG 1 EXECUTIVE DIRECTOR - MORRIS PAC AT X.40 MAINTENANCE MANAGER AT X.40 DIRECTOR OF M= & PROKYrIONS AT X.40 DIRECTOR OF FINANCIAL SERVICES AT X.40 1 ASSISTANT FACILITY OPERATIONS MANAGER X 80% 1 EVENT SERVICE TECHNICIAN I FULL TIME SALARIED - 2.6, FT HOURLY - 1 27TH PAY PERIOD IN 2015 LESS: 3% SALARY ALLCKANCE 101 - 0405 - 453.10 -05 TEMPORARY SERVICES LEVEL TEXT BUDG TEMPORARY SERVICES 101- 0405- 453.10 -09 PERMANENT PART TIME LEVEL TEXT BUDG PART -TIME FRONT DESK 101- 0405- 453.11 -01 FICA - REGULAR LEVEL TEXT BUDG REGULAR SALARIES $164,159 X 7.65% PART - TIME /TEMPORARY $25,000 X 7.65% 101 - 0405 - 453.11 -04 PERF - REGULAR LEVEL TEXT BUDG REGULAR SALARIES $164,159 X 11.2% 101- 0405 - 453.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDG REGULAR WAGES - $164,159 X .5% PART -TIME /TEMPORARY - $25,000 X .5% 101- 0405- 453.11 -08 GROUP INSURANCE - HEALTH 2014 6/30/14 PROPOSED Y -T -D YTD 2014 2014 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 122,713 109,698 114,512 133,979 139,782 154,978 154,978 TEXT AMP 36,720 22,614 21,444 23,420 27,393 26,488 6,080 5,705- 158,454 1,981 0 338 0 0 1,000 1,000 TEXT AMP 1,000 1,000 0 0 0 0 9,509 25,000 25,000 TEXT AMP 25,000 25,000 9,290 8,044 8,670 10,181 11,138 13,769 13,769 TEXT AMP 12,558 1,913 14,471 7,201 6,856 8,015 11,723 13,978 17,357 17,357 TEXT AMP 18,386 18,386 7,771 646 1,151 1,444 1,058 900 900 TEXT AMP 821 125 946 26,300 14,297 18,418 19,284 26,847 34,661 34,661 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 90,197 73,233 158,454 0 0 1,000 9,460 7,660 25,000 7,432 6,039 14,471 10,102 8,202 18,386 263 225 946 21,286 16,954 41,108 N CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT BUDG LUNG TERM DISABILITY: 1 EMP X $3.77 X 24 PP 1 EMP X $3.77 X 24 PP X 80.00% 4 EMP X $3.77 X 24 PP X 40.00% HEALTH INSURANCE /FAMILY- SINGLE COVERAGE: 1 EMP X $500.00X 24 PP X 80.00% 4 E[VIP X $421.00 X 24 PP X 40.00% 1 EMP X $421.00 X 24 PP 101 - 0405 - 453.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BUDG LIFE INSURANCE: 1 EMP X$5.00X24PP 1 EMP X $5.00 X 24 PP X 80.00% 4 EMP X $5.00 X 24 PP X 40.00% 101- 0405- 453.11 -18 FLEX. SPENDING ACCOUNT 101- 0405- 453.11 -22 PARKING ALLOWANCE LEVEL TEXT BUDG PARKING ALLOWANCE: 2 EMP X $45.00 X 12 MONTHS 4 EMP X $45.00 X 12 MONTHS X 40.00 1 EMP X $45.00 X 12 MONTHS X 80.00 101 - 0405 - 453.11 -24 CELL PHONE ALLOWANCE LEVEL TEXT BURG 2 EZ12 WITH $35.00 AT 40% FOR 12 MONTHS 1 EMP WITH $35.00 AT 100% FOR 12 MONTHS I EMP WITH $55.00 AT 40% FOR 12 MONTHS 1 E�2 WITH $35.00 AT 80% FOR 12 MONTHS * PERSONNEL SERVICES SUPPLIES 101- 0405- 453.21 -02 PRINT SHOP LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #5 PRINT SHOP COSTS AFTER ALLOCATION 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET TEXT AMT 91 72 145 9,600 19,200 12,000 41,108 546 309 360 382 406 408 408 255 204 408 TEXT AMT 120 96 192 408 2,574 0 0 0 0 0 0 0 0 0 1,488 1,248 1,296 1,440 1,480 1,836 1,836 1,224 918 2,376 TEXT AMP 1,080 864 432 2,376 781 957 1,272 1,258 1,356 1,356 1,356 791 678 1,356 TEXT AMP 336 420 264 336 1,356 - - - - - -- 180,645 ------ - - - - -- ------ 142,055 - - - - -- ------ 154,032 - - - - -- ------ 179,691 - - - - -- ------ 205,554 - - - - -- ------ 251,265 - - - - -- ------ 251,265 - - - - -- ------ 141,010 - - - - -- ------ 114,112 - - - - -- 263,505 1,459 10 430 860 560 4,226 4,226 2,114 1,812 4,007 TEXT AMP 3,007 1,000 N N CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101- 0405- 453.21 -03 C.S.OTHER OFFICE SUPPLIES LEVEL TEXT BUDG OTHER OFFICE SUPPLIES -CS 101- 0405 - 453.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT BURG OTHER OFFICE SUPPLIES 101- 0405 - 453.21 -05 SMALL OFFICE EQUIPMENT LEVEL TEXT BUDG SMALL OFFICE EQUIPMENT 101- 0405- 453.22 -05 UNIFORMS LEVEL TEXT BUDG UNIFORMS 101- 0405- 453.22 -21 HOUSEHOLD,LAUNDRY,CLEAN LEVEL TEXT BURG CLEANING SUPPLIES - CS 101 - 0405 - 453.22 -24 CIPHER OPERATING SUPPLIES LEVEL TEXT BUDG OTHER OPERATING SUPPLIES (OUTSIDE) 101- 0405- 453.23 -01 BUILDING MATERIALS LEVEL TEXT BUDG REPAIRS & MAINT. SUPP BUILD. MAINT DECORATIVE TRASH CAN REPLACEMENTS COATRACK REPLACEMENT 101- 0405- 453.23 -10 REPAIR PARTS LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 4,007 909 796 176 224 117 300 300 29 29 300 TEXT AMT 300 300 77 222 469 362 603 1,500 1,626 168 168 1,650 TEXT AMT 1,650 1,650 22 0 131 0 304 500 500 0 0 500 TEXT AMT 500 500 137 100 124 959 0 400 527 273 273 600 TEXT AMT 600 600 4,012 2,351 3,542 3,578 3,110 5,000 5,000 703 677 5,000 TEXT AMT 5,000 5,000 82 52 127 41 134 200 200 26 26 200 TEXT AMT 200 200 1,372 1,177 1,099 836 510 17,000 17,000 301 273 8,000 TEXT AMT 2,500 5,000 500 8,000 298 0 350 0 132 500 500 0 0 500 TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG REPAIR SUPPLIES, PARTS, 500 500 101 -0405- 453.23 -20 SMALL TOOLS & EQUIPMENT 0 580 101 690 3,860 1,000 1,000 70 70 1,000 LEVEL TEXT TEXT AMP BURG SMALL TOOLS AND EQUIPMENT 1,000 1,000 101- 0405- 453.23 -99 OTHER REPAIR & MAINT. SUP 0 352 57 27 781 750 750 215 0 1,000 LEVEL TEXT TEXT AMP BUDG MISC. MAINTENANCE SUPPLIES 1,000 1,000 ------ * SUPPLIES - - - - -- 8,368 ------ - - - - -- ------ 5,640 - - - - -- ------ 6,606 - - - - -- ------ 7,577 - - - - -- ------ 10,111 - - - - -- ------ 31,376 - - - - -- ------ 31,629 - - - - -- ------ 3,899 - - - - -- ------ 3,327 - - - - -- 22,757 OTHER SERVICES & CHARGES 101- 0405- 453.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 0 0 0 892 0 0 0 101- 0405 - 453.31 -71 CENTRAL STORES ALLOCATION 0 0 0 0 276 176 176 105 90 342 N Ca LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #4 342 CENTRAL STORES 342 101- 0405 - 453.32 -02 POSTAGE 780 742 268 513 224 1,200 1,200 197 183 1,200 LEVEL TEXT TEXT AMP BUDG POSTAGE 1,200 1,200 101 - 0405 - 453.32 -03 TRAVEL 1,558 1,499 388 490 0 0 0 0 0 0 101 - 0405 - 453.32 -04 TELEPHONE & TELEGRAPH 126 0 0 0 0 0 0 0 0 0 101 - 0405 - 453.32 -05 OTHER CCMM /TRANS 300 300 300 300 300 300 300 225 150 300 LEVEL TEXT TEXT AMP BUDG MISC. COMMUNICATIONS 300 300 101- 0405- 453.32 -22 TRAVEL - AIRFARE 0 0 0 0 0 600 600 576 576 600 LEVEL TEXT TEXT AMT BUDG AIRFARE 600 600 101- 0405- 453.32 -23 TRAVEL - HOTEL 0 0 0 0 295 600 875 0 0 1,000 LEVEL TEXT TEXT AMP N A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDG HOTEL 101- 0405- 453.32 -24 TRAVEL - MEALS LEVEL TEXT BUDG MEALS 101- 0405- 453.32 -25 TRAVEL - OTHER LEVEL TEXT BUDG OTHER 101 - 0405 - 453.33 -01 OTHER THAN OFFICE SUPPLY LEVEL TEXT BUDG NEW BROCHURES, BANNERS, FLYERS, HOLIDAY CARDS, SURVEY SHEETS, MISC POSTCARDS MAILERS, SALES PRESENTATION FOLDER, LITERATURE /STUFFERS BUSINESS CARDS, EMPLOYMENT ADS. 101- 0405- 453.33 -03 PROMOTIONAL LEVEL TEXT BUDG PROMOTIONAL ITEMS 101 - 0405 - 453.34 -02 LIABILITY INSURANCE LEVEL TEXT BURG 2015 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 101 - 0405 - 453.35 -01 ELECTRIC LEVEL TEXT BUDG INCLUDES COST ALLOCATION 101- 0405- 453.35 -02 GAS LEVEL TEXT BUDG INCLUDES COST ALLOCATION 38,906 35,000 52,058 20,524 15,903 40,000 5,412 10,001 10,001 5,831 4,998 10,665 45,785 45,000 45,000 28,046 25,323 50,000 9,965 17,000 17,000 9,856 9,764 12,000 3,000 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 1,000 10,665 1,000 36,247 37,204 38,631 38,077 0 0 0 0 0 300 363 75 0 500 TEXT AMP 17,722 8,573 12,933 10,540 500 12,000 500 0 0 0 0 55 200 200 89 0 300 TEXT AMP 300 300 2,820 2,095 897 2,220 1,438 3,000 1,715 508 508 3,000 TEXT AMP 3,000 38,906 35,000 52,058 20,524 15,903 40,000 5,412 10,001 10,001 5,831 4,998 10,665 45,785 45,000 45,000 28,046 25,323 50,000 9,965 17,000 17,000 9,856 9,764 12,000 3,000 38,872 36,278 32,232 29,227 TEXT AMP 40,000 40,000 3,372 40,395 4,356 5,184 TEXT AMP 10,665 10,665 36,247 37,204 38,631 38,077 TEXT AMP 50,000 50,000 17,722 8,573 12,933 10,540 TEXT AMP 12,000 38,906 35,000 52,058 20,524 15,903 40,000 5,412 10,001 10,001 5,831 4,998 10,665 45,785 45,000 45,000 28,046 25,323 50,000 9,965 17,000 17,000 9,856 9,764 12,000 N U7 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 12,000 101- 0405- 453.35 -04 WATER 9,342 9,807 12,855 11,398 10,877 13,500 19,500 10,811 8,939 15,000 LEVEL TEXT TEXT AMP BUDG WATER USAGE 15,000 15,000 101 - 0405 - 453.36 -01 BUILDING SERVICES 46,508 32,875 31,476 28,327 62,037 64,042 65,528 27,333 24,812 65,000 LEVEL TEXT TEXT AMP BURG WATER SOFTNER 800 HVAC 22,924 ELEVATOR STATE LICENCES 120 ELEVATOR MAINTENANCE 3,600 OCE 700 REFUSE DISPOSAL 11,000 FIRE ALARM MONITORING 450 ANNUAL FIRE SYSTEM INSPECTION 500 ANNUAL SPRINKLER TEST 350 CCTV 200 MAINTENANCE PLUMBING, WALLS, DOORS, WINDOWS 4,798 MAT RENTAL & CLEANING 600 FLOOR MAINTENANCE - REFINISHING 3,000 MISCELLANEOUS 15,958 65,000 101- 0405 - 453.36 -04 COMPUTER EQUIPMENT 4,325 3,277 3,227 3,410 2,631 4,500 4,500 1,950 1,900 4,500 LEVEL TEXT TEXT AMP BUDG MEETING MATRIX ANNUAL FEES 1,750 EVENT BOOKING ANNUAL FEES 1,250 ELKHART.NET MONTHLY SERVICE 960 MISC. SERVICES 540 4,500 101 - 0405 - 453.36 -05 OTHER EQUIPMENT 46,305 1,099 5,245 2,259 2,179 3,000 3,503 402 402 3,500 LEVEL TEXT TEXT AMP BUDG EQUIPMENT REPAIR 3,500 3,500 101- 0405- 453.39 -10 SUBSCRIPTIONS 0 42 50 0 100 100 100 0 0 200 LEVEL TEXT TEXT AMP BUDG SUBSCRIPTIONS 200 200 N 0) CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 101- 0405 - 453.39 -11 DUES LEVEL TEXT BURG DUES 101 - 0405- 453.39 -12 SECURITY LEVEL TEXT BUDG SECURITY -EVENT RELATED EXPENSE -TO CONE OUT OF EVENT REVENUE (RENT) -NEW WAY OF RECORDING 101 - 0405 - 453.39 -70 EDUCATION & TRAINING LEVEL TEXT BUDG EDUCATION, TRAINING 101- 0405 - 453.39 -89 MISC. CHARGES & SERVICES LEVEL TEXT BUDG MISC. SERVICES * OTHER SERVICES & CHARGES CAPITAL 101- 0405 - 453.43 -08 THEATER EQUIPMENT LEVEL TEXT BUDG CURTAIN REPLACII= - $30,000 DEFER TO 2016 AN UPGRADES (SCREEN, PROJECTOR, COMPUTER) * CAPITAL OTHER USES 101- 0405 - 453.50 -05 ADMINISTRATIVE COST * OTHER USES ** PALAIS ROYALE BALLROOM 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 704 354 329 624 170 500 500 45 0 500 TEXT AMT 500 500 549 0 0 0 0 0 0 0 0 0 TEXT AMT 225 748 550 671 0 750 805 805 805 1,000 TEXT AMT 1,000 1,000 1,313 683 992 858 645 1,000 1,000 291 291 1,000 TEXT AMT 1,000 1,000 211,068 175,971 144,729 134,098 181,295 200,769 225,816 107,669 94,645 210,607 1,728 5,000 0 5,056 0 15,000 15,000 0 0 14,000 TEXT AMT 14,000 14,000 - - - - - -- 1,728 ------ - - - - -- ------ 5,000 - - - - -- ------ 0 - - - - -- ------ 5,056 - - - - -- ------ 0 - - - - -- ------ 15,000 - - - - -- ------ 15,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 14,000 1,321 279 96 720 0 0 0 0 0 0 1,321 279 96 720 0 0 0 0 0 0 403,130 328,945 305,463 327,142 396,960 498,410 523,710 252,578 212,084 510,869 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name MORRIS PAC /PALAIS ROYALE MARKETING Fund Number 1 273 Description REVENUE Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other Income Transfers In Total Revenue EXPENDITURES Expenditures by Cost Center 2014 2012 2013 Amended 6/30/2014 Actual Actual Budget Actual 2015 Proposed I Budget 1 Forecast Budget Variance % 2014 -2015 Chg 2016 2017 2018 2019 4,917 122 7,018 95 8,000 100 6,265 51 17,900 100 17,900 100 17,900 100 17,900 100 17,900 100 9,900 123.8% - 0.0% 5,039 7,113 8,100 6,316 18,000 18,000 18,000 18,000 18,000 9,900 122.2% Beginning Cash Balance 23,724 28,763 27,985 27,985 18,085 18,085 18,085 18,085 18,085 Cash Adjustments - - - - - - - - - Ending Cash Balance 28,763 27,985 18,085 25,987 18,085 18,085 18,085 18,085 18,085 Cash Reserves Target - 1,973 4,500 2,079 4,500 4,500 4,500 4,500 4,500 25.00% Explain 5igniticant Revenue and Expenditure cnanges 13elow: - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris PAC and Palais Royale. Starting this year, we were able to not only advertise on the Ellectronic Billboard at the Linebackers, but to secure sponsorships to help fund the advertising for it. 27 - 7,891 18,000 8,314 18,000 18,000 18,000 18,000 18,000 - 0.0% Total Cost Center Expenditures - 7,891 18,000 8,314 18,000 18,000 18,000 18,000 18,000 - 0.0% Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits - - - - - - - - - - - Total Personnel - - - - - - - - - - - Supplies - - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - 5,891 18,000 8,314 18,000 18,000 18,000 18,000 18,000 - 0.0% Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - 2,000 - - - - - - - - - Interfund Allocations - - - - - - - - - - - Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges - 7,891 18,000 8,314 18,000 18,000 18,000 18,000 18,000 - 0.0% Capital - - - - - - - - - - - Total Expenditures by Type - 7,891 18,000 8,314 18,000 18,000 18,000 18,000 18,000 - 0.0% Net Surplus / (Deficit) 5,039 (778) (9,900) (1,998) - I - - - - Beginning Cash Balance 23,724 28,763 27,985 27,985 18,085 18,085 18,085 18,085 18,085 Cash Adjustments - - - - - - - - - Ending Cash Balance 28,763 27,985 18,085 25,987 18,085 18,085 18,085 18,085 18,085 Cash Reserves Target - 1,973 4,500 2,079 4,500 4,500 4,500 4,500 4,500 25.00% Explain 5igniticant Revenue and Expenditure cnanges 13elow: - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris PAC and Palais Royale. Starting this year, we were able to not only advertise on the Ellectronic Billboard at the Linebackers, but to secure sponsorships to help fund the advertising for it. 27 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name ORRIS PAC /PALAIS ROYALE MARKETING Fund Number 1 273 mound Description & Purpose The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non - reverting fund to receive monies from the selling of commercial promotions and fdertising on the marqee attached to The Morris Performing Arts Center, to receive monies from marketing sponsorships such as commercial ads on ticket envelopes; and to accept Yonations to the Morris Performing Arts Center and Palais Royale. All sums collected are used for the sole purpose of assisting with continued promotions for both the Morris PAC and Palais Royale. zu-m Hccompnsnmenis & uutcomes - Secured sponsor for Ticket Stock - Secured sponsors for Ticket Envelopes - Secured 5 sponsors for the TV Monitors in the Lobby - Gave approximately 20 tours this year - Secured sponsors for the DTSB Electronic Billboard message co -op zui5 uepartment uoais & un)ectives & UnKage to city uoais Basics are Easv (BE) Good Government (GG) - Continuously secure sponsorships for Ticket stock and Ticket envelopes - Continuously secure sponsorships for the DTSB Electronic Billboard Co -Op - Continuously secure sponsorships for the TV Monitors in the Lobby Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target - N/A types: output, efficiency, effectiveness, quality, outcome, technology zuio significant cnangesicnaiiengesiupportunities swim a focus on solutions) - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris PAC and Palais Royale. - Challenge: Securing business sponsorships when the economy is down - Solutions: will inquire and ask for the support from multiple businesses when deemed appropriate 28 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION MORRIS & PALAIS MARKETING IV 273- 0000 - 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT BUDG 2015 ESTIMATED INTEREST ON FUND BALANCES * ** MORRIS & PALAIS MARKETING 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 86 47 59 122 95 100 100 53 51 100 TEXT AMP 100 100 - - - - - -- 86 ------ - - - - -- ------ 47 - - - - -- ------ 59 - - - - -- ------ 122 - - - - -- ------ 95 - - - - -- ------ 100 - - - - -- ------ 100 - - - - -- ------ 53 - - - - -- ------ 51 - - - - -- 100 - - - - - -- 86 ------ - - - - -- ------ 47 - - - - -- ------ 59 - - - - -- ------ 122 - - - - -- ------ 95 - - - - -- ------ 100 - - - - -- ------ 100 - - - - -- ------ 53 - - - - -- ------ 51 - - - - -- 100 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 273 - 0404 - 360.24 -00 MARQUEE SALES LEVEL TEXT BUDG 2015 ESTIMATE Ca SPONSORED TICKET STOCK O SPONSORED TICKET ENVELOPES SPONSORED DTSB ADS TOUR DONATIONS SPONSORS ON THE LOBBY MONITORS * ** MORRIS PAC * ** MORRIS & PALAIS MARKETING 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 18,607 14,361 4,058 4,917 7,018 8,000 8,000 6,915 6,265 17,900 TEXT AMT 17,900 17,900 18,607 - - - - - -- 14,361 ------ - - - - -- ------ 4,058 - - - - -- ------ 4,917 - - - - -- ------ 7,018 - - - - -- ------ 8,000 - - - - -- ------ 8,000 - - - - -- ------ 6,915 - - - - -- ------ 6,265 - - - - -- ------ 17,900 - - - - -- 18,607 - - - - - -- 14,361 ------ - - - - -- ------ 4,058 - - - - -- ------ 4,917 - - - - -- ------ 7,018 - - - - -- ------ 8,000 - - - - -- ------ 8,000 - - - - -- ------ 6,915 - - - - -- ------ 6,265 - - - - -- ------ 17,900 - - - - -- 18,693 14,408 4,117 5,039 7,113 8,100 8,100 6,968 6,316 18,000 W CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION MORRIS & PALAIS MARKETING OTHER SERVICES & CHARGES 273- 0404 - 415.33 -01 OUTSIDE PRINTING SERVICES LEVEL TEXT BUDG PRINTING AND ADVERTISING TICKET ENVELOPES PRINTING AND ADVERTISING TICKET STOCK DTSB ELECTRONIC BILLBOARD MESSAGE CO -OP DTSB CO -OP COMMERCIALS ON WSBT MISCELLANEOUS * OTHER SERVICES & CHARGES OTHER SERVICES & CHARGES 273- 0404 - 453.31 -06 OTHER PROFESSIONAL SVCS 273- 0404- 453.39 -89 MISC. CHARGES & SERVICES * OTHER SERVICES & CHARGES ** MORRIS PAC * ** MORRIS & PALAIS M90KETIVG 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 3,252 4,405 0 0 5,891 8,100 18,000 8,314 8,314 18,000 TEXT AMT 3,800 3,000 3,600 4,000 3,600 18,000 3,252 4,405 0 0 5,891 8,100 18,000 8,314 8,314 18,000 11,500 10,200 0 0 0 0 0 0 0 0 0 0 0 0 2,000 0 0 0 0 0 11,500 10,200 0 0 2,000 0 0 0 0 0 14,752 - - - - - -- 14,605 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 7,891 - - - - -- ------ 8,100 - - - - -- ------ 18,000 - - - - -- ------ 8,314 - - - - -- ------ 8,314 - - - - -- ------ 18,000 - - - - -- 14,752 14,605 0 0 7,891 8,100 18,000 8,314 8,314 18,000 32 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name MPAC CAPITAL Fund Number 1 416 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services 85,904 100,535 100,000 47,603 100,000 100,000 105,000 105,000 110,000 - 0.0% Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - - Other Income 1,997 1,412 1,500 912 1,500 1,500 1,500 1,500 1,500 - 0.0% Transfers In - - - - - - - - - - - Total Revenue 87,901 101,947 101,500 48,515 101,500 101,500 106,500 106,500 111,500 - 0.0% EXPENDITURES Expenditures by Cost Center 172,417 41,405 53,200 7,139 60,000 45,000 40,000 75,000 65,000 6,800 12.8% Total Cost Center Expenditures 172,417 41,405 53,200 7,139 60,000 45,000 40,000 75,000 65,000 6,800 12.8% Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits - - - - - - - - - - - Total Personnel - - - - - - - - - - - Supplies 6,274 13,632 14,700 5,374 20,000 20,000 20,000 10,000 10,000 5,300 36.1% Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 17,867 11,945 38,500 1,765 40,000 25,000 20,000 15,000 15,000 1,500 3.9% Interfund Allocations - - - - - - - - - - - Debt Service: Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges - - - - - - - - - - - Total Services & Charges 17,867 11,945 38,500 1,765 40,000 25,000 20,000 15,000 15,000 1,500 3.9% Capital 148,276 15,828 - - - - - 50,000 40,000 - - Total Expenditures by Type 172,417 41,405 53,200 7,139 60,000 45,000 40,000 75,000 65,000 6,800 12.8% Net Surplus / (Deficit) (84,516) 60,542 48,300 41,376 41,500A 56,500 66,500 31,500 46,500 Beginning Cash Balance 480,784 396,268 456,810 456,810 505,110 546,610 603,110 669,610 701,110 Cash Adjustments - - - - - - - - - Ending Cash Balance 396,268 456,810 505,110 498,186 546,610 603,110 669,610 701,110 747,610 Cash Reserves Target 43,104 10,351 13,300 1,785 15,000 11,250 10,000 18,750 16,250 1 25.009/10 Explain Significant Revenue and Expenditure Changes Below: Decorative Painting / Repairs - $5,000.00 Misc. & Unexpected Repairs / Improvements - $20,000.00 Phase #1 - Amp Replacement (Sound System) - $10,000.00 Fly -Rail Rope Replacement (1st of 3) - $5,000.00 Courtain Track Replacement (main, mid, rear) - $15,000.00 Rigging (Fire Courtain Improvement) - $5,000.00 32 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name F MPAC CAPITAL Fund Number 1 416 mound Description & Purpose this fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. Fund in this 'unds are received from a per ticket surcharge included on every sold ticket. zu-m Hccompnsnmenis & uutcomes - Awarded 2014 Visit South Bend Mishawaka "Industry Partner of the Year" Tourism Award - This year we aquired a state of the art Orchestra Pit Lift. This new feature will save $$ to promoters, hence, will entice them to come back to our facility. zui5 uepartment uoais & uniectives & UnKage to city uoais Basics are Easv (BE) Good Government (GG) - To continue maintaining our Magnificant and Historical Building Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target - N/A rypes: output, efficiency, effectiveness, quality, outcome, technology zuio significant cnangesicnaiiengesiupportunities swim a focus on solutions) - One of the chalanges of attracting more acts / performances depends on our marketability and availability of house equipment to be up to date. 33 Fund Name I MPAC CAPITAL Minimum Equipment $10,000 Thresholds Buildings $100,000 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Number 1 416 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Main Stage Curtain Replacement Cash - - - - 50,000 - 50,000 Life Spam Reached - Replacement Remaining Soft Goods (Curtains) Rep Cash - - - - - 40,000 40,000 Life Spam Reached - Replacement Project Capital Total - - - - 50,000 40,000 90,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET MORRIS CIVIC IMPROVEMENT 416- 0000 - 347.02 -01 TICKET SURCHARGE 82,115 116,837 84,125 85,904 100,535 100,000 100,000 50,080 47,603 100,000 LEVEL TEXT TEXT AMT BUDG 2015 ESTIMATED BASED ON HISTORICAL TRENDS 100,000 100,000 ------ w * - - - - -- 82,115 ------ - - - - -- ------ 116,837 - - - - -- ------ 84,125 - - - - -- ------ 85,904 - - - - -- ------ 100,535 - - - - -- ------ 100,000 - - - - -- ------ 100,000 - - - - -- ------ 50,080 - - - - -- ------ 47,603 - - - - -- 100,000 cn 416 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 2,385 1,434 1,502 1,997 1,412 1,500 1,500 960 912 1,500 LEVEL TEXT TEXT AMT BUDS 2015 ESTIMATED INTEREST 1,500 1,500 * 2,385 1,434 1,502 1,997 1,412 1,500 1,500 960 912 1,500 416- 0000 - 380.10 -99 MISC. REIMBURSEMENTS 0 0 163 0 0 0 0 0 0 0 ------ * - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 163 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ------ ** MORRIS CIVIC IMPROVEMENT - - - - -- 84,500 ------ - - - - -- ------ 118,271 - - - - -- ------ 85,790 - - - - -- ------ 87,901 - - - - -- ------ 101,947 - - - - -- ------ 101,500 - - - - -- ------ 101,500 - - - - -- ------ 51,040 - - - - -- ------ 48,515 - - - - -- 101,500 * ** MORRIS CIVIC IMPROVEMENT 84,500 118,271 85,790 87,901 101,947 101,500 101,500 51,040 48,515 101,500 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION MORRIS CIVIC IMPROVEMENT SUPPLIES 416- 0404 - 453.22 -24 OTHER OPERATING SUPPLIES 416 - 0404- 453.23 -20 SMALL TOOLS & EQUIPMENT LEVEL TEXT BURG MISC.& UNEXPECTED REPAIRS /IMPROVLENPS PHASE I: AMP REPLACEMENT (SOUND SYS) * SUPPLIES OTHER SERVICES & CHARGES 416 - 0404- 453.31 -06 OTHER PROFESSIONAL SVCS 416- 0404 - 453.34 -02 LIABILITY INSURANCE 416 - 0404 - 453.36 -01 BUILDING SERVICES LEVEL TEXT BUDG DECORATIVE PAINTING / REPAIRS MISC. & UNEXPECTED REPAIRS /IIKPROVEMENTS Ca FLY -RAIL ROPE REPLACEMENT (1ST OF 3) rn COURTAIN TRACK REPLACEMENT (MAIN, MID, REAR) RIGGING (FIRE COURTAIN IMPROVEMENT) 416- 0404 - 453.39 -89 MISC. CHARGES & SERVICES * OTHER SERVICES & CHARGES CAPITAL 416 - 0404- 453.42 -02 BUILDINGS LEVEL TEXT BUDG REPLACE WORN CARPET THROUGH OUT THE BUILDING DECORATIVE PAINTING STAGE FLOOR SANDING AND REFINISHING 416 - 0404- 453.43 -08 THEATER EQUIPMENT 416- 0404 - 453.43 -09 MATERIAL AND EQUIPMENT * CAPITAL CAPITAL 416 - 0404- 901.42 -02 BUILDINGS 416- 0404 - 901.43 -03 OFFICE EQUIPMENT 416 - 0404 - 901.43 -08 THEATER EQUIPMENT * CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 513 6,274 0 0 0 0 0 0 0 0 0 0 13,632 14,700 14,700 6,054 5,374 20,000 TEXT AMT 10,000 10,000 20,000 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 513 - - - - -- ------ 6,274 - - - - -- ------ 13,632 - - - - -- ------ 14,700 - - - - -- ------ 14,700 - - - - -- ------ 6,054 - - - - -- ------ 5,374 - - - - -- 20,000 20,501 15,000 0 0 0 0 0 0 0 0 0 0 60 0 0 0 0 0 0 0 0 13,198 29,969 3,460 4,741 0 15,500 950 950 40,000 TEXT AMP 5,000 10,000 5,000 15,000 5,000 40,000 4,928 13,968 20,925 14,407 7,204 23,000 23,000 815 815 0 25,429 42,166 50,954 17,867 11,945 23,000 38,500 1,765 1,765 40,000 23,675 0 0 0 0 0 0 0 0 0 TEXT AMP 30,000 5,000 5,000 40,000 1,090 0 0 0 0 0 0 0 0 0 0 0 8,329 0 0 15,500 0 0 0 0 24,765 0 8,329 0 0 15,500 0 0 0 0 0 0 55,000 148,276 0 0 0 0 0 0 0 0 5,885 0 0 0 0 0 0 0 0 0 0 0 15f828 0 0 0 0 0 0 0 60,885 148,276 15,828 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET w V 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ** MORRIS PAC 50,194 42,166 120,681 172,417 41,405 53,200 53,200 7,819 7,139 60,000 ------ - - - - -- ------ *** MORRIS CIVIC IMPROVEMENT 50,194 - - - - -- ------ 42,166 - - - - -- ------ 120,681 - - - - -- ------ 172,417 - - - - -- ------ 41,405 - - - - -- ------ 53,200 - - - - -- ------ 53,200 - - - - -- ------ 7,819 - - - - -- ------ 7,139 - - - - -- 60,000 w V City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name PALAIS ROYALE HISTORIC PRESERVAT Fund Number 1 450 Description REVENUE Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other Income Transfers In Total Revenue EXPENDITURES Expenditures by Cost Center Total Cost Center Expenditures Expenditures by Account Type Personnel Salaries & Wages Fringe Benefits Total Personnel Supplies Services & Charges Professional Services Printing & Advertising Utilities Education & Training Travel Repairs & Maintenance Interfund Allocations Debt Service: Principal Interest & Fees Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Services & Charges Total Services & Charges Capital Total Expenditures by Type Net Surplus/ (Deficit) 2014 2012 2013 Amended 6/30/2014 Actual Actual Budget Actual 2015 Proposed I Budget 1 Forecast Budget Variance % 2014 -2015 Chg 2016 2017 2018 2019 11,866 247 15,346 215 16,000 125 3,625 107 16,000 150 16,500 150 16,500 150 16,500 150 16,500 150 - 25 0.0% 20.0% 12,113 15,561 16,125 3,732 16,150 16,650 16,650 16,650 16,650 25 0.2% - 20,470 10,000 - 16,150 20,000 20,000 20,000 20,000 6,150 61.5% - 20,470 10,000 - 16,150 20,000 20,000 20,000 20,000 6,150 61.5% - 20,470 10,000 - 16,150 16,650 16,650 16,650 16,650 6,150 61.5% - 20,470 10,000 - 16,150 16,650 16,650 16,650 16,650 6,150 61.5% - 20,470 10,000 - 16,150 16,650 16,650 16,650 16,650 6,150 61.5% 12,113 (4,909) 6,125 3,732 - - - - Beginning Cash Balance 46,191 58,304 53,395 53,395 59,520 59,520 59,520 59,520 59,520 Cash Adjustments - - - - - - - - - Ending Cash Balance 58,304 53,395 59,520 57,128 59,520 59,520 59,520 59,520 59,520 Cash Reserves Target - 5,118 2,500 - 4,038 4,163 4,163 4,163 4,163 Explain 5igniticant Revenue and Expenditure cnanges 13eiow: Miscellaneous and unexpected Historic Preservation Repairs 38 25.00% City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name ALAIS ROYALE HISTORIC PRESERVATIO Fund Number 450 Fund Description & Purpose The Palais Royale Historic Preservation Fund was established as a separate non - reverting fund to receive monies from a 2% charge assesed on all services provided in connection with the use and rental of the Palais Royale facilities, and to receive monies from donations to the Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with the contineud historic preservation, maintenance and repair of the Palais Royale building and related facilities. zu-m Hccompnsnmenis a, uutcomes zu'i 5 uepartment uoais & un Basics are Easy (BE) Good Government (GG) Economic Development (ED) Ives & UnKage to city tuoais Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target - N/A Types: output, efficiency, effectiveness, quality, outcome, technology zuio significant cnangesicnaiiengesiupportunities (witn a focus on solutions) - N/A 39 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PALAIS HISTORIC PRESV FUN 450 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT BUDG 2015 ESTIMATED INTEREST * ** PALAIS HISTORIC PRESV FUN A O 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 270 124 117 247 215 125 125 113 107 150 TEXT AMT 150 150 270 124 117 247 215 125 125 113 107 150 270 124 117 247 215 125 125 113 107 150 CITY OF SOUTH BEND 2015 BUDGET A 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 450- 0405 - 367.00 -00 DONATION PRIVATE SOURCES 100 0 0 0 0 0 0 0 0 0 * 100 0 0 0 0 0 0 0 0 0 450- 0405- 368.00 -00 HISTORIC PRESERVATION FND 32,903 13,680 14,201 11,866 15,346 16,000 16,000 3,757 3,625 16,000 LEVEL TEXT TEXT AMT BURG 2015 ESTIMATE 16,000 16,000 ------ * - - - - -- 32,903 ------ - - - - -- ------ 13,680 - - - - -- ------ 14,201 - - - - -- ------ 11,866 - - - - -- ------ 15,346 - - - - -- ------ 16,000 - - - - -- ------ 16,000 - - - - -- ------ 3,757 - - - - -- ------ 3,625 - - - - -- 16,000 ** PALAIS ROYALE BALLROOM 33,003 13,680 14,201 11,866 15,346 16,000 16,000 3,757 3,625 16,000 * ** PALAIS HISTORIC PRESV FUN 33,273 13,804 14,318 12,113 15,561 16,125 16,125 3,870 3,732 16,150 A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PALAIS HISTORIC PRESV FUN OTHER SERVICES & CHARGES 450- 0405- 453.31 -06 OTHER PROFESSIONAL SVCS 450 - 0405 - 453.36 -01 BUILDING SERVICES LEVEL TEXT BURG MISC. REPAIRS AND MAINTENANCE AS NEEDED * OTHER SERVICES & CHARGES ** PALAIS ROYALE BALLROOM * ** PALAIS HISTORIC PRESV FUN A N 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 3,967 7,258 3,983 0 0 0 0 0 0 0 0 0 0 0 20,470 10,000 10,000 0 0 16,150 TEXT AMP 16,150 16,150 3,967 7,258 3,983 0 20,470 10,000 10,000 0 0 16,150 3,967 - - - - - -- 7,258 ------ - - - - -- ------ 3,983 - - - - -- ------ 0 - - - - -- ------ 20,470 - - - - -- ------ 10,000 - - - - -- ------ 10,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 16,150 - - - - -- 3,967 7,258 3,983 0 20,470 10,000 10,000 0 0 16,150 City of South Bend 2015 Proposed Budget — Century Center Table of Contents 670 Century Center ........................................................................................... ............................... 1 671 Century Center Capital ............................................................................. ............................... 21 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name CENTURY CENTER Fund Number 670 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - Local Income Taxes - - - - - - - - - Other Taxes 1,313,436 1,313,436 1,313,436 656,725 1,313,436 1,313,436 1,313,436 1,313,436 1,313,436 0.0% Grants /Intergovernmental - - - - - - - - - - Charges for Services 1,345,462 1,820,379 3,251,462 878,160 3,219,126 3,347,891 3,481,807 3,621,079 3,765,922 (32,336) -1.0% Interfund Allocations - - - - - - - - - Fines & Forfeitures Donations Other Income Transfers In Total Revenue 2,658,898 3,133,815 4,564,898 1,534,885 4,532,562 4,661,327 4,795,243 4,934,515 5,079,358 (32,336) -0.7% EXPENDITURES Expenditures by Cost Center Century Center Events 2,395,957 2,528,633 2,723,503 1,330,332 2,798,504 2,820,746 2,877,160 2,934,704 3,032,542 75,001 2.8% Food and Beverage - 610,988 1,426,366 543,174 1,490,107 1,515,488 1,586,902 1,663,995 1,708,165 63,741 4.5% Transfer to Capital Fund 671 1,344,057 - - - - - - - - - - Operating to Captial Line - 222,976 415,029 338,300 243,951 325,093 331,181 335,816 338,652 (171,078) -41.2% Total Cost Center Expenditures 3,740,014 3,362,598 4,564,898 2,211,806 4,532,562 4,661,327 4,795,243 4,934,515 5,079,359 (32,336) -0.7% Expenditures by Account Type Personnel Salaries & Wages 1,130,300 1,487,974 2,003,851 848,671 2,022,490 1,986,535 2,026,265 2,066,791 2,108,126 18,639 0.9% Fringe Benefits 348,623 347,171 447,024 166,117 483,327 531,660 584,826 643,308 707,639 36,303 8.1% Total Personnel 1,478,923 1,835,145 2,450,875 1,014,788 2,505,817 2,518,194 2,611,091 2,710,099 2,815,765 54,942 2.2% Supplies 51,528 281,676 476,400 234,761 496,646 506,579 516,710 527,045 537,585 20,246 4.2% Services & Charges Professional Services 138,732 177,149 558,786 219,370 514,366 524,653 535,146 545,849 556,766 (44,420) -7.9% Printing &Advertising 58,083 46,601 45,000 18,572 45,000 45,900 46,818 47,754 48,709 - 0.0% Utilities 271,458 299,303 277,000 187,396 328,000 334,560 341,251 348,076 355,038 51,000 18.4% Education & Training 5,774 5,810 15,500 1,820 15,500 15,500 15,500 15,500 15,500 - 0.0% Travel 16,685 14,804 23,000 10,914 23,000 23,000 23,000 23,000 23,000 - 0.0% Repairs & Maintenance 65,553 96,827 116,088 81,713 130,088 132,690 135,344 138,050 140,811 14,000 12.1 Interfund Allocations 17,808 23,342 37,835 15,765 32,000 33,000 33,000 33,000 33,000 (5,835) -15.4% Debt Service: Principal - - - - - - - Interest & Fees Grants & Subsidies Payment In Lieu of Taxes - Transfers Out 1,344,057 - - - - - - - - - - Other Services & Charges 291,413 358,965 149,385 88,407 198,194 202,158 206,201 210,325 214,532 48,809 32.7% Total Services & Charges 2,209,563 1,022,802 1,222,594 623,957 1,286,148 1,311,461 1,336,260 1,361,555 1,387,356 63,554 5.2% Capital 222,976 415,029 338,300 243,951 325,093 331,181 335,816 338,652 (171,078) -41.2% Total Expenditures by Type 3,740,014 3,362,599 4,564,898 2,211,806 4,532,562 4,661,327 4,795,243 4,934,515 5,079,359 1 (32,336) -0.7% Net Surplus / (Deficit) (1,081,116) (228,784) (676,921) (0) 0 (0) (0) Beginning Cash Balance 1,951,204 901,198 887,476 887,476 887,476 887,476 887,476 887,476 887,476 Cash Adjustments 31,110 215,062 - 208,409 - - - - - Ending Cash Balance 901,198 887,476 887,476 418,964 887,476 887,476 887,476 887,476 887,475 Cash Reserves Target 935,003 840,650 1,141,225 552,951 1,133,141 1,165,332 1,198,811 1,233,629 1,269,840 25.00% Explain Significant Revenue and Expenditure Changes Below: Charges for Services - Increasing rental and food and beverage revenue. Increase includes Health Insurance. Repair and Maintenance is increased to expect some unexpected expenses to occur if repairs to the building or equipment is needed. Other Services & Charges has an increase because we will be tracking the cost of having off duty police officers come on the premise when an event requires. Capital line item - This line item is what Century Center is projecting to have to be able to help with Capital items. L-L ** Note: Cash adjustments are due to deposits received on events that have not yet happened. Entries were made in July 2014 to adjust for these deposits. City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name CENTURY CENTER Fund Number 670 Fund Description & Purpose Century Center is Convention Center aimed at attracting local and regional meetings, special events, trade shows, conventions, and banquets. Century Center receives funding from charges for services, rental income, hotel /motel taxes and other sources. 2014 Accomplishments & Outcomes - Increase booking in the year for future years Continue focus on yield management assessment opportunities Improve client/customer relations through streamlines communication objectives Decrease year over year net operating loss Create partnership opportunities for self promoted events Food and Beverage profit of 30% Increase convention business potential with current and future improvements 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Continue to create partnership opportunities for self promoted events Getting entry onto Navil-ine by the 7th of the month Good Government (GG) Improve client/customer relations through streamlines communication objectives Economic Development (ED) Increase booking in the year for future years Increase convention business potential with current and future improvements to enhance overall economic impact for Downtown South Bend Decrease year over year net operating loss Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Number of events with 20 or more rooms on peak 26 n/a 26 26 Net Operating Loss 699,996 n/a 699,996 699,996 Net Promoter Score .80 n/a .80 .80 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes/Challenges/Opportunities with a focus on solutions) - Increasing convention /bookings . Century Center has increased its visibility in other markets by partnering with Visit South Bend /Mishawaka on multiple Trade Shows, Fams, Site Visits and Blitzes. Part Time Food and Beverage Staffing. Century Center is working with industry partners to train and develop quality Food and Beverage personnel. City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name CENTURY CENTER Fund Number 670 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Building projects Cash 415,029 243,951 325,093 331,181 335,816 338,652 1,574,693 Project Capital Total 415,029 243,951 325,093 331,181 335,816 338,652 1,574,693 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CENTURY CENTER 670- 0000 - 317.00 -00 HOTEL /MOTEL TAX 1,347,651 1,313,152 1,313,436 1,313,436 1,313,436 1,313,436 1,313,436 1,324,438 656,725 1,313,436 LEVEL TEXT TEXT AMT BUDG ALLOCATION FROM SAINT JOSEPH COUNTY HOTEL /MOTEL 1,313,436 TAX BOARD OF MANAGERS FOR 2015 - FUNDING FROM HOTEL /MOTEL TAX REVENUE - PAYMENT DIRECTLY FROM COUNTY TO CENTURY CENTER CONSISTENT WITH PRIOR YEAR ALLOCATION 1,313,436 * 1,347,651 1,313,152 1,313,436 1,313,436 1,313,436 1,313,436 1,313,436 1,324,438 656,725 1,313,436 670- 0000 - 335.10 -00 PROF SPORTS DEV AREA 100,000 100,000 100,000 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMP BUDG MOVED TO FUND 671 - CAPITAL FUND * 100,000 100,000 100,000 0 0 0 0 0 0 0 670 - 0000 - 349.11 -00 PARKING 176,588 177,997 148,109 154,464 110,884 175,000 175,000 72,690 69,600 162,000 LEVEL TEXT TEXT AMP BURG DECREASED BASED ON TRENDING 162,000 162,000 * ------ - - - - -- 176,588 ------ - - - - -- ------ 177,997 - - - - -- 148,109 ------ - - - - -- 154,464 ------ - - - - -- 110,884 ------ - - - - -- 175,000 ------ - - - - -- 175,000 ------ - - - - -- ------ 72,690 - - - - -- 69,600 ------ - - - - -- 162,000 670- 0000 - 360.00 -00 MISCELLANEOUS REVENUE 97,292 103,715 81,743 90,479 88,361 15,000 15,000 36,342 36,214 15,000 LEVEL TEXT TEXT AMP BURG NEW DETAILED ACCOUNTS SET UP FOR 2015 FOR OTHER 15,000 REVENUE ITEMS 15,000 670- 0000 - 360.50 -10 SPONSORSHIPS 0 0 0 0 0 30,000 30,000 0 0 10,000 LEVEL TEXT TEXT AMT BURG SPONSORSHIP ACCOUNT 2015 30,000 30,000 * ------ - - - - -- 97,292 ------ - - - - -- ------ 103,715 - - - - -- 81,743 ------ - - - - -- 90,479 ------ - - - - -- ------ 88,361 - - - - -- 45,000 ------ - - - - -- 45,000 ------ - - - - -- ------ 36,342 - - - - -- 36,214 ------ - - - - -- 25,000 670 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 21,303 7,288 1,838 228 3,079 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ------ * - - - - -- 21,303 ------ - - - - -- ------ 7,288 - - - - -- ------ 1,838 - - - - -- ------ 228 - - - - -- ------ 3,079 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 670 - 0000 - 371.01 -00 FOOD /BEVERGE COMMISSIONS 443,556 374,153 407,018 377,067 249,226 0 0 0 0 0 LEVEL TEXT TEXT AMT BURG NEW ACCOUNT FOR 2014 670- 0420 -371 -01.00 670 - 0000 - 371.02 -00 ROOM RENTAL 288,246 400,907 337,128 391,270 284,687 504,105 504,105 236,872 178,609 480,480 LEVEL TEXT TEXT AMT BUDG INCREASE BASED ON ADDING EVENTS 480,480 AND INCREMENTAL INCREASES 480,480 670- 0000 - 371.03 -00 EQUIPMENT RENTAL 4,309 4,469 2,706 13,317 6,640 14,000 14,000 5,252 2,592 13,000 LEVEL TEXT TEXT AMT BUDG INCREASE BASED ON CHARGES FOR EQUIP AND SERVICES 13,000 (I.E. STAGING, DANCE FLOOR, ETC.) 13,000 670 - 0000 - 371.05 -00 ART CENTER RENT 65,000 65,000 65,000 65,000 65,000 65,000 65,000 0 0 65,000 LEVEL TEXT TEXT AMT BUDG PER CONTRACT WITH CITY 65,000 65,000 670- 0000 - 371.06 -00 SKYWAALK RENT 19,571 0 19,512 0 17,975 11,000 11,000 0 0 7,000 LEVEL TEXT TEXT AMT BUDG ESTIMATED PER CONTRACT- CALCULATED RATE (DEPENDENT 7,000 ON UTILITY RATE INCREASES OR ACTUAL SHARED COSTS) 7,000 670 - 0000 - 371.07 -00 A/V TECH 127,017 205,918 297,756 212,569 179,345 320,600 320,600 99,333 71,926 294,391 LEVEL TEXT TEXT AMT BUDG CHARGES FOR AV SERVICES AT GROSS 294,391 294,391 670- 0000 - 371.11 -00 SECURITY EVENT 10,392 22,930 13,937 41,068 19,619 45,000 45,000 11,107 9,832 45,000 LEVEL TEXT TEXT AMT BUDG CHARGES FOR SECURITY SERVICES (GUEST SERVICES) 45,000 45,000 670 - 0000 - 371.13 -00 FOOD & BEVERAGE REVENUE 0 0 0 0 0 0 0 331,733 0 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 670- 0000 - 371.14 -00 OPERATION LABOR BILLED LEVEL TEXT BUDG LABOR BILLED FOR EVENTS /F&B 670 - 0000 - 371.15 -00 CLEANING BILLED LEVEL TEXT BUDG CLEANING BILLED FOR EVENTS /F &B 670- 0000 - 371.16 -00 ELECTRICAL BILLED LEVEL TEXT BUDG USAGE CHARGE OF ELECTRIC FOR EVENT /F &B 670- 0000 - 371.17 -00 TELECOMM BILLED p) LEVEL TEXT BUDG TELECOMM BILLED 670 - 0000 - 371.18 -00 INSURANCE BILLED LEVEL TEXT BUDG INSURANCE PER ATTENDANCE FOR EVENTS /F &B 670- 0000 - 371.19 -00 DECORATING SERVICES LEVEL TEXT BUDG CHARGE FOR FLOORING, ETC PER EVENT /F &B 670- 0000 - 371.20 -00 OTHER SERVICES LEVEL TEXT BUDG OTHER REVENUE 2015 670 - 0000 - 399.00 -00 CYPHER LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 0 10,000 10,000 100 0 10,000 TEXT AMP 10,000 10,000 0 0 0 0 0 10,000 10,000 0 0 10,000 TEXT AMP 10,000 10,000 0 0 0 0 0 45,000 45,000 1,720 0 45,000 TEXT AMP 45,000 45,000 0 0 0 0 0 15,000 15,000 2,500 0 15,000 TEXT AMP 15,000 15,000 0 0 0 0 0 15,000 15,000 0 0 15,000 TEXT AMP 15,000 15,000 0 0 0 0 0 10,000 10,000 0 0 10,000 TEXT AMP 10,000 10,000 0 0 0 0 0 5,000 5,000 174,629 0 5,000 TEXT AMP 5,000 5,000 - - - - - -- 958,091 ------ - - - - -- ------ 1,073,377 - - - - -- ------ 1,143,057 - - - - -- ------ 1,100,291 - - - - -- ------ 822,492 - - - - -- ------ 1,069,705 - - - - -- ------ 1,069,705 - - - - -- ------ 863,246 - - - - -- 262,958 ------ - - - - -- 1,014,871 122,514 0 0 0 0 0 0 0 0 0 TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2009 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL V BURG DEPOSITS TO BE ALLOCATED AGAINST CORRECT REVENUE ACCOUNT * ** CENTURY CENTER 122,514 2,823,439 2010 2011 2012 2013 ACTUAL ACTUAL ACTUAL ACTUAL --- - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 0 0 0 0 2,775,529 2,788,183 2,658,898 2,338,252 2014 2014 ORIGINAL AMENDED BUDGET BUDGET 0 0 2,603,141 2,603,141 2014 6/30/14 Y -T -D YTD ACTUAL ACTUAL 0 0 2,296,716 1,025,497 PROPOSED 2015 BUDGET 0 2,515,307 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 670 - 0420 - 371.01 -00 FOOD /BEVERGE COMMISSIONS 0 0 0 0 0 259,257 259,257 0 0 336,209 LEVEL TEXT TEXT AMP BUDG SERVICE FEE CHARGED ON CATERTED EVENTS - 20a 336,209 336,209 00 670 - 0420 - 371.13 -00 FOOD 6, BEVERAGE REVENUE 0 0 0 0 795,563 1,702,500 1,702,500 579,635 509,388 1,681,046 LEVEL TEXT TEXT AMP BURG CONCESSION AND CATERING REVENUE NET OF SALES TAX 1,681,046 1,681,046 * 0 0 0 0 795,563 1,961,757 1,961,757 579,635 509,388 2,017,255 ** FOOD & BEVERAGE 0 0 0 0 795,563 1,961,757 1,961,757 579,635 509,388 2,017,255 ------ *** CENTURY CENTER - - - - -- 2,823,439 ------ - - - - -- ------ 2,775,529 - - - - -- 2,788,183 ------ - - - - -- 2,658,898 ------ - - - - -- ------ 3,133,815 - - - - -- ------ 4,564,898 - - - - -- 4,564,898 ------ - - - - -- 2,876,351 ------ - - - - -- 1,534,885 ------ - - - - -- 4,532,562 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CENTURY CENTER PERSONNEL SERVICES 670- 0406- 645.10 -01 REGULAR 1,313,111 1,173,848 1,044,146 1,024,335 1,096,570 1,160,666 1,160,666 694,149 561,965 1,122,516 LEVEL TEXT TEXT AMP BURG ALL FULL TIME BASED ON 2.5% WAGE INCREASE 1,122,516 TOTAL FTE - 24 1 - GENERAL MANAGER 1 - RECEPTIONIST 1 - ACMIN ASSISTANT 1 - HR DESIGNEE 1 - DIRECTOR OF FINANCE 1 - STAFF ACCOUNTANT 1 - DIRECTOR OF SALES 2 - SALES MANAGERS 1 - DIRECTOR OF EVENT SERVICES 4 - SET UP EMPLOYEES 1 - HOUSEKEEPER 2 - EVENT MANAGERS 1 - DIRECTOR OF OPERATIONS 1 - IT MANAGER 2 - ENGINEERS 2 - GUEST SERVICES OFFICERS 1 - HR DESIGNEE 1,122,516 670- 0406- 645.10 -05 TEMPORARY SERVICES 16,008 15,601 20,794 19,971 28,612 25,000 25,000 10,354 9,814 15,000 LEVEL TEXT TEXT AMP BURG TEMPORARY /CONTRACT SERVICES USED FOR EVENT 15,000 HOUSEKEEPING AND SET UP 15,000 670 - 0406 - 645.10 -09 PERMANENT PART TIME 61,476 53,467 65,626 47,165 33,813 65,000 65,000 8,881 7,562 65,000 LEVEL TEXT TEXT AMP BUDG BASED ON BUSINESS VOLUME, INCLUDES HOSTESS 65,000 PARKING ATTENDANTS, SECURITY, AND GROUNDS 65,000 670 - 0406- 645.10 -11 EMPLOYEE BONUSES 0 0 0 38,829 49,196 46,781 46,781 17,528 0 47,890 LEVEL TEXT TEXT AMT BURG BASED ON ELIGIBLE EMPLOYEES BONUS POTENTIAL 47,890 47,890 670 - 0406- 645.10 -12 VACATION EXPENSE 0 0 0 0 0 5,000 5,000 0 0 0 LEVEL TEXT TEXT AMT 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG VACATION EXPENSE 670- 0406 - 645.11 -01 FICA - REGULAR 108,080 95,785 86,992 76,020 81,967 93,763 93,763 52,743 41,141 95,656 LEVEL TEXT TEXT AMT BURG 7.65 % OF KV ES 95,656 95,656 670- 0406 - 645.11 -04 PERF - REGULAR 46,856 35,244 45,442 0 0 0 0 0 0 0 670 - 0406 - 645.11 -08 GROUP INSURANCE - HEALTH 281,114 278,004 214,123 218,882 190,740 194,128 194,128 96,440 82,902 230,000 LEVEL TEXT TEXT AMP BUDG ASSUMES A 15% INCREASE IN HEALTH INSURANCE (MED, 230,000 DENTAL,VISION) 230,000 670- 0406 - 645.11 -09 GROUP INSURANCE - LIFE 6,909 2,711 2,306 2,181 1,075 5,803 5,803 538 538 0 670 - 0406 - 645.11 -11 401K RETIREMENT PLAN 0 0 0 34,201 22,417 23,578 23,578 1,626- 510- 21,811 LEVEL TEXT TEXT AMP BURG 401K 21,811 21,811 670 - 0406 - 645.11 -13 STATE UNEMPLOYMENT TAX 0 0 0 14,282 22,432 10,659 10,659 6,549 6,356 10,314 LEVEL TEXT TEXT AMT BUDG STATE UNEMPLOYMENT 10,314 10,314 670- 0406 - 645.11 -14 FEDERAL UNEMPLOY TAX 0 0 0 2,523 4,026 3,780 3,780 7,702 7,672 2,898 LEVEL TEXT TEXT AMP BUDG FEDERAL UNEMPLOYMENT TAX - .05% OF PZAGES 2,898 2,898 670 - 0406- 645.11 -18 FLEX. SPENDING ACCOUNT 1,115 664- 0 0 0 0 0 0 0 0 670 - 0406 - 645.11 -26 UNEMPLOYMENT PRIOR YEAR 0 0 31,164 0 0 0 0 0 0 0 670- 0406 - 645.11 -99 OTHER FRINGE BENEFITS 43,551 50,246 15,095 534 231 672 672 853 0 650 LEVEL TEXT TEXT AMP BUDG EAP, HSA AND OTHER EMPLOYEE BENEFITS; BASED ON 650 CURRENT ENR0LJ.MENT 650 * PERSONNEL SERVICES 1,878,220 1,704,242 1,525,688 1,478,923 1,531,079 1,634,830 1,634,830 894,111 717,439 1,611,735 SUPPLIES 670- 0406 - 645.21 -03 C.S. - OFFICE SUPPLIES 189 0 0 0 0 0 0 0 0 0 670 - 0406 - 645.21 -04 OTHER - OFFICE SUPPLIES 5,206 4,109 4,981 5,498 5,864 5,500 5,500 2,960 2,912 7,200 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG BASED ON CURRENT NEEDS 7,200 7,200 670- 0406 - 645.22 -01 CENTRAL SERVICE GASOLINE 94 104 502 329 431 500 500 589 532 500 LEVEL TEXT TEXT AMT BUDG NEED FOR FUEL GENERATORS, MaERS, AND BOBCAT 500 500 670 - 0406 - 645.22 -05 UNIFORMS 725 67 426 1,729 160 1,500 1,500 147 101 800 LEVEL TEXT TEXT AMT BUDS BASED ON CURRENT STAFFING LEVELS - SHIRTS FOR 800 SETUP AND PERMANENT PART - TIMERS 800 670 -0406- 645.22 -07 LANDSCAPING MATERIAL 1,768 1,414 130 0 0 0 0 0 0 0 670 - 0406 - 645.22 -15 OTHER- CLEANING SUPPLIES 13,151 10,986 12,435 11,731 12,088 13,000 13,000 7,597 6,780 13,000 LEVEL TEXT TEXT AMT BURG JANITORIAL SUPPLIES - BASED ON HISTORICAL TRENDS 13,000 13,000 670- 0406 - 645.23 -01 BUILDING MATERIALS 26,874 26,188 35,851 23,162 19,241 28,000 28,000 17,001 15,832 35,000 LEVEL TEXT TEXT AMT BURG BASED ON PRICE INCREASES 35,000 35,000 670- 0406 - 645.23 -20 SNFILL TOOLS & EQUIPMENT 0 4,540 1,762 1,847 1,358 1,800 1,800 1,447 1,447 1,800 LEVEL TEXT TEXT AMT BURG SMALL TOOL /EQUIPMENT PURCHASES 1,800 1,800 670 - 0406 - 645.23 -40 SALT 0 0 2,637 7,232 5,906 3,500 3,500 2,234 1,639 3,500 LEVEL TEXT TEXT AMT BURG INCLUDES WATER TREATMENT SUPPLIES, ICE MELT AND 3,500 SOFTENER SALT 3,500 ------ * SUPPLIES - - - - -- 48,007 ------ - - - - -- ------ 47,408 - - - - -- ------ 58,724 - - - - -- ------ 51,528 - - - - -- ------ 45,048 - - - - -- ------ 53,800 - - - - -- ------ 53,800 - - - - -- ------ 31,975 - - - - -- ------ 29,242 - - - - -- 61,800 OTHER SERVICES & CHARGES 670 - 0406 - 645.31 -01 LEGAL 0 0 0 0 2,595 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 670- 0406 - 645.31 -06 OTHER PROFESSIONAL SVCS 116,158 142,748 132,569 138,732 143,202 218,637 218,637 148,216 136,301 216,351 LEVEL TEXT TEXT AMT BUDG BASE FEE $135,000 PLUS INCENTIVE FEE $81,531 216,351 216,351 670 - 0406 - 645.31 -11 CONSULTING & PROFESSIONAL 0 0 0 0 0 2,000 2,000 1,038 874 2,000 LEVEL TEXT TEXT AMP BUDG CONSULTING FEE 2,000 2,000 670- 0406 - 645.31 -18 DATA PROCESSING FEES 0 0 0 0 0 6,000 6,000 8,286 7,570 6,000 LEVEL TEXT TEXT AMT BUDG ADP PAYROLL PROCESSING AND BANK FEES - NEW ACCOUNT 6,000 6,000 670- 0406 - 645.31 -19 INTERNET FEES 0 0 0 0 0 4,000 4,000 1,800 1,500 4,000 N LEVEL TEXT TEXT AMP BURG INTERNET FEES 4,000 4,000 670 - 0406 - 645 .31 -20 RECRUITMENT /RELOCATION 0 0 0 0 0 6,000 6,000 0 0 6,000 LEVEL TEXT TEXT AMP BUDG RECRUITMENT /RELOCATION 6,000 6,000 670- 0406- 645.31 -21 COMMISSION PAYMENTS 0 0 0 0 0 185,948 185,948 58,233 52,662 170,747 LEVEL TEXT TEXT AMP BUDG NEW ACCOUNT FOR 2015 - VAE COMMISSION PAYMENTS 170,747 (SERVICE EXPENSE) 58% OF GROSS VAE REVENUE 170,747 670 - 0406- 645.32 -02 POSTAGE 2,424 2,112 1,721 1,754 1,986 2,000 2,000 613 606 2,000 LEVEL TEXT TEXT AMP BUDG BASED ON HISTORICAL TRENDS - WILL INCLUDE POSTAGE 2,000 FOR EVERYDAY MAILING OF CONTRACTS AND DIRECT MAIL PIECES FOR SALES PROMOTIONS 2,000 670 - 0406 - 645.32 -03 TRAVEL 15,934 10,731 23,819 18,720 727 20,000 20,000 13,439 10,504 20,000 LEVEL TEXT TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BURG SMG ESTIMATE 20,000 20,000 670 - 0406 - 645.32 -04 TELEPHONE 18,422 18,633 27,235 17,939 19,403 18,000 18,000 14,673 10,775 18,000 LEVEL TEXT TEXT AMP BURG LAND LINES AND CELLULAR LINES 18,000 18,000 670- 0406- 645.32 -05 OTHER Cam /TRANS 0 0 0 2,035- 0 0 0 0 0 0 670 - 0406 - 645.32 -21 TRAVEL - MILEAGE 0 0 0 0 573 0 0 0 0 0 670- 0406 - 645.32 -22 TRAVEL - AIRFARE 0 0 0 0 2,607 0 0 0 0 0 670- 0406- 645.32 -23 TRAVEL - HOTEL 0 0 0 0 2,067 0 0 0 0 0 670 - 0406 - 645.32 -24 TRAVEL - MEALS 0 0 0 0 1,174 0 0 112 112 0 670- 0406 - 645.32 -25 TRAVEL - CYPHER 0 0 0 0 6,976 0 0 0 0 0 670 - 0406 - 645.33 -01 CYPHER THAN OFFICE SUPPLY 1,798 1,562 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMP BUDG PRINTING OF INTERNAL FORMS & BROCHURES 670 - 0406- 645.33 -02 PUBLICATION LEGAL NOTICE 0 0 96 0 0 0 0 0 0 0 w 670- 0406 - 645.33 -03 ADVERTISING /PROMOTION 13,312 17,914 39,615 58,083 46,601 45,000 45,000 24,255 18,572 45,000 LEVEL TEXT TEXT AMP BURG INCLUEDS ADVERTISING, PROWTION, WEBSITE AND 45,000 PRINTING 45,000 670- 0406 - 645.34 -01 WORKMEN'S COMP 16,119 14,687 9,612 9,712 28,254 18,385 18,385 23,061 23,061 18,051 LEVEL TEXT TEXT AMP BUDG SMG ESTIMATE 18,051 18,051 670- 0406 - 645.34 -02 LIABILITY INSURANCE 76,682 49,647 19,080 17,808 23,342 37,835 37,835 22,070 15,765 32,000 LEVEL TEXT TEXT AMP BURG 2015 FIXED COST ALLOCATION #7 - LIABILITY INSURANCE 32,000 INCREASE IN ALLOCATION BY THE CITY 32,000 670- 0406 - 645.34 -05 LIABILITY - OTHER 0 28,631 27,661 26,878 28,299 36,568 36,568 25,617 25,617 38,000 LEVEL TEXT TEXT AMP BURG SMG INSURANCE - ESTIMATE 38,000 GENERAL,EMPLOYEMENT PRACTICES, CREAE,PROFESSIONAL LIABILITY,EXCESS INSURANCE PREMIUMS 38,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 670- 0406- 645.35 -01 ELECTRIC LEVEL TEXT BUDG BASED ON AVERAGE TRENDS /USE OF BUILDING 670 - 0406- 645.35 -02 GAS LEVEL TEXT BUDG BASED ON AVERAGE TRENDS /USE OF BUILDING 670- 0406- 645.35 -03 TRASH REMOVAL LEVEL TEXT BUDG BASED ON AVERAGE TRENDS /USE OF BUILDING 670- 0406- 645.35 -04 WATER A LEVEL TEXT BUDG BASED ON AVERAGE TRENDS /USE OF BUILDING 670 - 0406 - 645.36 -01 BUILDINGS LEVEL TEXT BURG CONTRACTED SERVICES INCLUDED IN MISCELLANEOUS MICHAELANGELOS, ROSE PEST CONTROL, MUSIC ENGINEERING, WINDOW WASHING SMG ESTIMATE 670- 0406- 645.36 -02 OFFICE EQUIPMENT LEVEL TEXT BURG BUDGET FOR 2015 - OTIS ELEVATOR, JOHNSON CONTROLS, COPIER MAINTENANCE 670 - 0406- 645.36 -04 COMPUTER EQUIP= LEVEL TEXT BUDG BOOKING MANAGEMENT SOFTWARE LICENSE AND WEBSITE HOSTING EXPENSE 670- 0406 - 645.36 -05 OTHER EQUIPMENT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 156,436 160,911 153,428 156,350 195,341 155,000 155,000 107,254 88,323 190,000 TEXT AMP 190,000 190,000 112,843 50,544 89,560 76,142 64,300 84,000 84,000 82,258 82,258 100,000 TEXT AMr 100,000 100,000 5,519 6,774 6,786 7,792 7,838 6,000 6,000 4,531 4,531 8,000 TEXT AMP 8,000 8,000 25,059 27,597 27,152 31,174 31,823 32,000 32,000 12,283 12,283 30,000 TEXT AMP 30,000 30,000 49,728 42,092 53,528 49,278 57,859 46,000 46,000 65,272 58,639 60,000 TEXT AMP 14,000 46,000 60,000 0 0 0 0 0 50,000 50,000 769 769 50,000 TEXT AMP 50,000 50,000 6,789 1,910 9,085 8,152 12,871 8,000 8,000 10,817 10,490 8,000 TEXT AMP 8,000 8,000 8,571 17,388 7,346 8,123 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET LEVEL TEXT TEXT AMT BUDG RECLASSED TO BUILDING MATERIALS ACCOUNT 670 - 0406 - 645.37 -02 CAPITAL LEASE PAYMENTS 586 0 0 0 0 0 0 0 0 0 670- 0406 - 645.37 -04 EQUIPMENT RENTALS 8,810 8,023 3,743 7,189 5,564 2,000 2,000 4,794 2,928 2,000 LEVEL TEXT TEXT AMP BUDG MAINTENANCE RENTAL OF EQUIPMENT 2,000 2,000 670- 0406- 645.38 -01 PRINCIPLE 71,500 228,125 0 0 0 0 0 0 0 0 670 - 0406 - 645.38 -02 INTEREST 4,862 3,898 0 0 0 0 0 0 0 0 670- 0406 - 645.38 -03 PAYING AGENT FEES 0 1,000 0 0 0 0 0 0 0 0 670 - 0406- 645.39 -10 SUBSCRIPTIONS 493 531 324 572 334 1,000 1,000 932 82 1,000 LEVEL TEXT TEXT AMT BUDG NEWSPAPER SUBSCRIPTION 1,000 1,000 670 - 0406- 645.39 -11 DUES 2,183 2,220 1,806 2,663 1,340 3,000 3,000 3,636 3,636 3,000 cn LEVEL TEXT TEXT AMT BUDG INDUSTRY MEMBERSHIPS 3,000 3,000 670- 0406- 645.39 -12 SECURITY 0 0 0 0 0 0 0 0 0 38,550 LEVEL TEXT TEXT AMT BUDG INCLUDED IN PERSONNEL COSTS AND COST OF AN OUTSIDE 38,550 CONTRACTOR. SUPPLYING SECURITY FOR EVENTS 38,550 670 - 0406 - 645.39 -39 CREDIT CARD CHARGES 7,958 9,630 13,068 14,083 20,947 15,000 15,000 10,178 10,178 18,000 LEVEL TEXT TEXT AMT BURG BANK CHARGES, CREDIT CARD CHARGES & SOFTWARE 18,000 SUPPORT 18,000 670- 0406 - 645.39 -48 LICENSES & PERMITS 0 0 0 0 0 13,000 13,000 900 900 13,000 LEVEL TEXT TEXT AMP BUDG COMPUTER USER FEES, 13,000 ENTERTAINMENT PERMIT, LIQUOR LICENSE, ELEVATOR PERMITS 13,000 670 - 0406 - 645.39 -70 EDUCATION & TRAINING 6,180 5,909 1,264 5,774 5,110 15,500 15,500 1,820 1,820 15,500 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION LEVEL TEXT BUDG STAFF AND SALES TRAINING MEETINGS AND CONFERENCES 670 - 0406 - 645.39 -80 RELOCATION EXPENSES 670- 0406 - 645.39 -88 EMPLOYEE GOOD & WELFARE LEVEL TEXT BUDG GOOD & WELFARE 670- 0406 - 645.39 -89 MISC CHARGES & SERVICES LEVEL TEXT BUDG MISC CHARGES & SERVICES * OTHER SERVICES & CHARGES CAPITAL 670 - 0406 - 645.42 -02 BUILDINGS LEVEL TEXT BURG RESIDUAL NET EXCESS BUDGETED TO CAPITAL 670- 0406 - 645.43 -01 FURNITURE AND FIXTURES 670- 0406- 645.43 -08 COMPUTER EQUIP. & NWPWRK. 670 - 0406 - 645.43 -09 MATERIALS & EQUIPMENT * CAPITAL OTHER USES 670- 0406 - 645.50 -02 INTER -FUND OPER. TRANSFRS * OTHER USES ** CENTURY CENTER 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET TEXT AMP 6,000 9,500 15,500 0 0 0 0 700 0 0 0 0 0 0 0 0 0 0 4,000 4,000 1,911 1,535 4,000 TEXT AMT 4,000 4,000 106,388 209,096 263,736 210,623 240,672 0 0 1,360 1,360 5,770 TEXT AMT 5,770 5,770 --- - - - - -- 834,754 ------ - - - - -- ------ 1,062,313 - - - - -- ------ 912,234 - - - - -- 865,506 ------ - - - - -- ------ 952,505 - - - - -- 1,034,873 ------ - - - - -- ------ 1,034,873 - - - - -- ------ 650,128 - - - - -- ------ 583,650 - - - - -- 1,124,969 51,620 317,999 14,837 0 222,976 415,029 415,029 338,301 338,301 243,951 TEXT AMT 243,951 243,951 0 0 13,736 0 0 0 0 0 0 0 0 3,700 53,316 0 0 0 0 0 0 0 19,171 41,163 99,847 0 0 0 0 0 0 0 70,791 362,862 181,736 0 222,976 415,029 415,029 338,301 338,301 243,951 0 0 0 1,344,057 0 0 0 0 0 0 --- - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 1,344,057 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 --- - - - - -- 2,831,772 ------ - - - - -- 3,176,825 ------ - - - - -- 2,678,382 ------ - - - - -- 3,740,014 ------ - - - - -- 2,751,608 ------ - - - - -- 3,138,532 ------ - - - - -- 3,138,532 ------ - - - - -- 1,914,515 ------ - - - - -- ------ 1,668,632 - - - - -- 3,042,455 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 670- 0420- 645.10 -01 REGULAR LEVEL TEXT BUDG TOTAL FIE - 5 1 - EXECUTIVE CHEF 2 - CATERING MANAGER 1 - ACCOUNTING MANAGER 1 - FOOD AND BEVERAGE MANAGER 670 - 0420- 645.10 -02 HOURLY LEVEL TEXT BUDG CONCESSION AND CATERING HOURLY EMPLOYEES 670- 0420 - 645.10 -05 TEMPORARY SERVICES LEVEL TEXT V BUDG TEMP EMPLOYEES FOR F &B 670- 0420 - 645.10 -09 PERMANENT PART TIME 670 - 0420 - 645.10 -12 VACATION EXPENSE LEVEL TEXT BUDG VACATION EXPENSE 670- 0420 - 645.11 -01 FICA - REGULAR LEVEL TEXT BUDG 7.65% OF WAGES 670 - 0420 - 645.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT BUDG GROUP HEALTH INSURANCE F &B 670 - 0420 - 645.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BUDG LIFE INSURANCE 670 - 0420 - 645.11 -11 401K RETIREMENT PLAN LEVEL TEXT BUDG 401K 273,583 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 106,712 217,077 217,077 132,486 108,855 273,583 TEXT AMP 273,583 482,501 273,583 0 0 0 0 0 482,501 482,501 17,435 17,435 482,501 TEXT AMP 482,501 482,501 0 0 0 0 26,433 0 0 17,884 17,126 16,000 TEXT AMT 16,000 16,000 0 0 0 0 146,638 0 0 169,109 125,914 0 0 0 0 0 0 1,826 1,826 0 0 0 TEXT AMP 0 0 0 0 20,063 53,518 53,518 23,960 18,922 59,064 TEXT AMP 59,064 59,064 0 0 0 0 2,375- 29,585 29,585 2,228 3,392 32,726 TEXT AMP 32,726 32,726 0 0 0 0 0 3,498 3,498 0 0 0 TEXT AMT 0 0 0 0 1,145- 4,342 4,342 2,307- 1,850- 5,472 TEXT AMP 5,472 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 670- 0420 - 645.11 -13 STATE UNEMPLOYMENT TAX LEVEL TEXT BUDG STATE UNEMPLOYMENT TAX 670- 0420 - 645.11 -14 FEDERAL UNEMPLOY TAX LEVEL TEXT BUDG FEDERAL UNEMPLOYMENT AT .05% OF 6S9GES * PERSONNEL SERVICES SUPPLIES 670- 0420 - 645.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT BUDG MOVED TO MAIN OFFICE SUPPLIES 2009 670 - 0420 - 645.22 -05 UNIFORMS LEVEL TEXT BUDG UNIFORMS FOR PART TIME F &B AMENDED 670 - 0420 - 645.22 -29 COST OF GOODS SOLD LEVEL TEXT BUDG BASED ON 23.5% OF GROSS FOOD AND BEVERAGE ACTUAL 670- 0420- 645.22 -71 PAPER & DISPOSABLES LEVEL TEXT BUDG PAPER & DISPOSABLES FOR F &B ACTUAL 670- 0420- 645.22 -72 LINEN & DECOR LEVEL TEXT BURG LINEN & DECOR F &B * SUPPLIES OTHER SERVICES & CHARGES 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 5,472 0 0 0 0 6,692 18,936 18,936 7,689 6,563 19,281 TEXT AMP 19,281 19,281 0 0 0 0 1,047 4,762 4,762 1,180 991 5,455 TEXT AMP 5,455 5,455 0 0 0 0 304,065 816,045 816,045 369,664 297,347 894,082 0 0 0 0 678 2,400 2,400 162 162 0 TEXT AMP 0 0 0 0 3,013 1,850 1,850 904 854 1,800 TEXT AMP 1,800 1,800 0 0 0 0 199,703 399,990 399,990 210,409 189,251 395,046 TEXT AMP 395,046 395,046 0 0 0 0 2,211 14,471 14,471 357 304 15,000 TEXT AMP 15,000 15,000 0 0 0 0 31,023 3,889 3,889 18,461 14,947 23,000 TEXT AMP 23,000 23,000 0 0 0 0 236,628 422,600 422,600 230,293 205,518 434,846 8 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 670 - 0420 - 645.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT BURG SAVOR MANAGEMENT FEE BASED ON 6.5% OF GROSS FOOD AND BEVERAGE 670- 0420 - 645.31 -70 ADM FEE ALLOCATION LEVEL TEXT BUDG ADM FEE ALLOCATION F &B 670 - 0420 - 645.32 -21 TRAVEL - MILEAGE LEVEL TEXT BURG TRAVEL - MILEAGE FOR F &B 670- 0420- 645.32 -23 TRAVEL - HOTEL 670- 0420 - 645.32 -24 TRAVEL - MEALS 670 - 0420 - 645.32 -25 TRAVEL - OTHER 670- 0420 - 645.34 -01 WORKMEN'S COMP LEVEL TEXT BUDG WORKERS COMP F &B 670 - 0420 - 645.34 -05 LIABILITY - OTHER LEVEL TEXT BUDG LIABILITY INSURANCE 670 - 0420 - 645.36 -01 BUILDINGS LEVEL TEXT BURG CONTRACTED SERVICES 670- 0420 - 645.37 -05 KITCHEN SUPPLY RENTALS 670 - 0420 - 645.39 -39 CREDIT CARD CHARGES LEVEL TEXT BURG CREDIT CARD FEES 670 - 0420 - 645.39 -48 LICENSES & PERMITS LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 31,352 110,663 110,663 34,512 20,463 109,268 TEXT AMT 109,268 109,268 0 0 0 0 0 25,538 25,538 0 0 0 TEXT AMP 0 0 0 0 314 3,000 3,000 267 267 3,000 TEXT AMT 3,000 3,000 0 0 0 0 201 0 0 0 0 0 0 0 0 0 25 0 0 31 31 0 0 0 0 0 140 0 0 0 0 0 0 0 0 0 0 10,494 10,494 0 0 11,803 TEXT AMP 11,803 11,803 0 0 0 0 0 11,918 11,918 0 0 11,000 TEXT AMT 11,000 11,000 0 0 0 0 26,096 12,088 12,088 12,215 11,818 12,088 TEXT AMP 12,088 12,088 0 0 0 0 3,939 0 0 2,024 1,799 0 0 0 0 0 0 13,620 13,620 8,443 5,415 13,620 TEXT AMP 13,620 13,620 0 0 0 0 1,635 400 400 713 515 400 TEXT AMP N O CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG LICENSES AND FEES 400 400 670 - 0420 - 645.39 -70 EDUCATION & TRAINING 0 0 0 0 700 0 0 0 0 0 670 - 0420 - 645.39 -80 RELOCATION EXPENSES 0 0 0 0 4,113 0 0 0 0 0 670- 0420 - 645.39 -89 MISC CHARGES & SERVICES 0 0 0 0 1,779 0 0 0 0 0 * OTHER SERVICES & CHARGES ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 70,294 ------ - - - - -- 187,721 ------ - - - - -- 187,721 ------ - - - - -- 58,205 ------ - - - - -- ------ 40,308 - - - - -- 161,179 ** FOOD & BEVERAGE ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 610,987 ------ - - - - -- 1,426,366 ------ - - - - -- 1,426,366 ------ - - - - -- 658,162 ------ - - - - -- ------ 543,173 - - - - -- 1,490,107 * ** CENTURY CENTER 2,831,772 3,176,825 2,678,382 3,740,014 3,362,595 4,564,898 4,564,898 2,572,677 2,211,806 4,532,562 Fund Name Description REVENUE Property Taxes Local Income Taxes Other Taxes Grants/intergovernmental Charges for Services Interfund Allocations Fines & Forfeitures Donations Other Income Transfers In Total Revenue EXPENDITURES Expenditures by Cost Center Kitchen repairs, equip and supplies Capital Line Freight Elevator Replacement Total Cost Center Expenditure; Expenditures by Account Type Personnel Salaries & Wages Services & Charges Professional Services Printing & Advertising Utilities Education & Training Travel Repairs & Maintenance Interfund Allocations Debt Service: Principal Interest & Fees Grants & Subsidies Payment In Lieu of Taxes Transfers Out City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary CENTURY CENTER CAPITAL Fund Number 671 2014 2012 2013 Amended 6/30/2014 Actual Actual Budget Actual 2015 Proposed I Budget Forecast 1 Budget Variance 2014 -2015 Chg 2016 2017 2018 2019 100,000 100,000 365 575,315 500 1451 5001 500 500 500 500 192,495 54,184 339,363 L 37 10,928 Beginning Cash Balance - 1,274,877 1,757,697 1,757,697 1,364,650 1,365,150 1,365,650 1,366,150 1,366,650 Cash Adjustments - - - - - - - - - Ending Cash Balance 1,274,877 1,757,697 1,364,650 1,757,842 1,365,150 1,365,650 1,366,150 1,366,650 1,367,150 Cash Reserves Target 42,386 48,124 98,387 - - - - - - 0.0 (54,184) - 100.0% (339,363) - 100.0% (393,547) - 100.0% 25.00 upiam a�ynmcanr �cevenue anu upenuuu�e wanyes oeww: The purpose of this fund is to help with capital expenditures if needed. The Century Center typically tries to not use the funds set aside for capital unless absolutely necessary. Funds used in 2014 to pay for an emergency replacement of the freight elevator. Most other capital projects are funded through hotel /motel tax and operation funds. Therefore, no capital is projected to be spent in future years at this time per the Century Center BOD. 21 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION CENTURY CENTER CAPITAL 671 - 0000 - 335.10 -00 PROF SPORTS DEV AREA LEVEL TEXT BUDG PSDA TAX REVENUE - TRANSFER FROM FUND 377 ELIMINATED IN 2014 * 671 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS N N LEVEL TEXT BURG ESTIMATED INTEREST EARNED ON INVESTMENTS * 671 -0000- 392.00 -00 INTER -FUND OPER. TRANSFER * 671 - 0000 - 399.50 -00 CONTRIBUTED CAPITAL * ** CENTURY CENTER CAPITAL * ** CENTURY CENTER CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 100,000 100,000 100,000 0 0 0 0 TEXT AMT 0 0 0 100,000 100,000 100,000 0 0 0 0 0 0 0 365 315 500 500 174 145 500 TEXT AMr 500 500 0 0 0 365 315 500 500 174 145 500 0 0 0 1,344,057 0 0 0 0 0 0 - ------ - - - - -- ------ 0 0 - - - - -- 0 ------ - - - - -- ------ 1,344,057 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 0 0 575,000 0 0 0 0 0 - ------ - - - - -- ------ 0 0 - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 575,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 0 1,444,422 675,315 100,500 500 174 145 500 0 0 0 1,444,422 675,315 100,500 500 174 145 500 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION N CENTURY CENTER CAPITAL W CAPITAL 671 - 0406 - 645.42 -02 BUILDINGS 671- 0406 - 645.43 -01 FURNITURE AND FIXTURES * CAPITAL ** CENTURY CENTER 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 35,060 0 0 339,363 0 0 0 0 0 0 134,485 0 0 0 0 0 0 0 0 0 169,545 0 0 339,363 0 0 0 0 0 0 169,545 0 0 339,363 0 0 0 N A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION SUPPLIES 671 - 0420 - 645.22 -24 OTHER OPERATING SUPPLIES 671 - 0420 - 645.22 -60 COMPUTER SUPPLIES /EQUIP * SUPPLIES OTHER SERVICES & CHARGES 671 - 0420 - 645.33 -02 PUBLICATION LEGAL NOTICE 671- 0420 - 645.36 -01 BUILDINGS * OTHER SERVICES & CHARGES CAPITAL 671 - 0420 - 645.43 -09 MATERIALS & EQUIPMENT * CAPITAL ** FOOD & BEVERAGE * ** CENTURY CENTER CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 101,389 0 54,184 0 0 0 0 0 0 0 12,853 0 0 0 0 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 114,242 - - - - -- ------ 0 - - - - -- ------ 54,184 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 0 0 37 0 0 0 0 0 0 0 0 0 10,928 0 0 0 0 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 10,965 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 0 0 67,288 0 0 0 0 0 0 0 0 0 67,288 0 0 0 0 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 192,495 - - - - -- ------ 0 - - - - -- ------ 54,184 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 169,545 - - - - -- ------ 192,495 - - - - -- ------ 0 - - - - -- ------ 393,547 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 • Fz City of South Bend 2015 Proposed Budget — Parks & Recreation Table of Contents 201 Parks & Recreation .... ............................... 203 Recreation Non - reverting ........................ 271 East Race Waterway . ............................... 401 Coveleski Stadium Capital ........................ 403 Zoo Endowment Fund .............................. 405 Park Non- reverting Capital ....................... 730 City Cemetery Trust .. ............................... ............................................... ............................... 1 ............................................. ............................... 51 ............................................. ............................... 64 ............................................. ............................... 68 ............................................. ............................... 73 ............................................. ............................... 78 ............................................. ............................... 89 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name PARKS & RECREATION Fund Number 201 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes 7,824,056 7,207,060 7,350,000 4,021,603 7,340,000 7,413,400 7,487,534 7,562,409 7,638,033 (10,000) -0.1 Local Income Taxes - - - - - - - - - - Other Taxes 576,126 619,840 596,878 324,443 626,039 638,560 651,331 664,358 677,645 29,161 4.9% Grants /Intergovernmental 616,596 696,009 729,437 364,694 884,836 902,533 920,583 938,995 957,775 155,399 21.3% Charges for Services 3,100,651 3,083,133 2,065,040 847,053 2,025,640 2,066,153 2,107,476 2,149,625 2,192,618 (39,400) -1.9% Interfund Allocations - - - - - - - - - - - Fines & Forfeitures 1,555 5,160 1,800 575 500 510 520 531 541 (1,300) -72.2% Donations - 800 - - - - - - - Other Income 156,401 156,203 156,354 72,563 153,700 156,774 159,909 163,108 166,370 (2,654) -1.7% Transfers In Total Revenue 12,275,385 11,768,205 10,899,509 5,630,931 11,030,715 11,177,929 11,327,354 11,479,026 11,632,982 131,206 1.2% EXPENDITURES Expenditures by Cost Center Administration 1,241,368 1,109,172 1,564,813 645,707 932,908 913,183 920,558 940,474 1,094,224 (631,905) -40.4% Maintenance 5,262,895 5,447,359 4,947,775 2,397,989 5,141,447 5,032,740 5,073,384 5,183,147 5,588,814 193,672 3.9% Golf 1,723,757 1,728,619 1,526,640 772,664 1,570,785 1,537,574 1,549,991 1,583,525 1,739,839 44,145 2.9% Recreation 1,633,777 1,883,695 2,114,512 873,417 2,321,422 2,272,340 2,290,691 2,340,250 2,349,582 206,910 9.8% PotatwatomiZoo 2,047,397 2,086,392 2,283,664 1,177,054 850,000 832,028 838,748 856,894 160,311 (1,433,664) -62.8% Greenhouse 27,864 51,347 59,614 44,162 53,997 52,855 53,282 54,435 59,652 (5,617) -9.4% Graffiti Abatement Program 75,787 86,355 103,860 43,155 98,374 96,294 97,072 99,172 109,567 0.0% Total Cost Center Expenditures 12,012,845 12,392,939 12,600,878 5,954,148 10,968,933 10,737,014 10,823,725 11,057,897 11,101,990 (1,626,459) -12.9% Expenditures by Account Type Personnel Salaries & Wages 5,698,043 5,755,465 5,390,518 2,427,380 5,192,645 5,104,269 5,206,354 5,310,481 5,416,691 (197,873) -3.7% Fringe Benefits 1,745,579 1,854,042 1,866,424 853,374 1,912,729 1,954,114 2,032,279 2,113,570 2,198,112 46,305 2.5% Total Personnel 7,443,622 7,609,507 7,256,942 3,280,754 7,105,374 7,058,383 7,238,633 7,424,051 7,614,803 (151,568) -2.1% Supplies 1,590,997 1,741,909 1,621,319 644,224 1,074,757 1,096,252 1,118,177 1,140,541 1,163,352 (546,562) -33.7% Services & Charges Professional Services 22,430 30,225 929,005 877,841 784,498 784,498 784,498 784,498 584,498 (144,507) -15.6% Printing & Advertising 32,731 23,308 46,895 11,512 41,502 42,332 43,179 44,042 44,923 (5,393) -11.5% Utilities 604,966 660,109 598,648 310,925 514,928 520,077 525,278 530,531 535,836 (83,720) -14.0% Education & Training 7,930 5,345 11,875 1,757 7,025 7,000 7,000 7,200 7,200 (4,850) -40.8% Travel 8,491 14,596 19,957 2,773 12,717 12,971 13,231 13,495 13,765 (7,240) -36.3% Repairs & Maintenance 348,378 244,715 286,911 107,164 274,862 280,359 285,966 291,686 297,519 (12,049) -4.2% Interfund Allocations 503,215 488,235 698,769 345,908 413,953 350,000 360,500 371,315 382,454 (284,816) -40.8% Debt Service: Principal 226,444 273,719 301,217 160,063 300,806 147,000 3,574 - - (411) -0.1% Interest & Fees 18,301 17,531 12,128 6,733 8,451 1,390 113 - - (3,677) -30.3% Grants & Subsidies - - - - - - Payment In Lieu of Taxes - - - - - - - - - - Transfers Out 187,607 209,824 185,500 - 95,500 95,500 95,500 95,500 95,500 (90,000) -48.5% Other Services & Charges 457,638 725,354 538,712 199,498 334,560 1 341,251 348,076 355,038 362,139 (204,152) -37.9% Total Services & Charges 2,418,131 2,692,961 3,629,617 2,024,174 2,788,802 2,582,380 2,466,915 2,493,305 2,323,835 (840,815) -23.2% Capital 560,095 348,562 93,000 5,000 (93,000) - 100.0% Total Expenditures by Type 12,012,845 12,392,939 12,600,878 5,954,152 10,968,933 10,737,014 10,823,725 11,057,897 11,101,990 (1,631,945) -13.0% Net Surplus /(Deficit) 262,540 (624,735) (1,701,369) (323,221) 61,782 440,915 503,629 421,129 530,992 Beginning Cash Balance 4,611,791 4,873,821 4,244,224 4,244,224 3,626,519 3,688,301 4,129,216 4,632,845 5,053,974 Cash Adjustments (510) (4,862) 1,083,664 12,552 - - - - - Ending Cash Balance 4,873,821 4,244,224 3,626,519 3,933,555 3,688,301 4,129,216 4,632,845 5,053,974 5,584,966 Cash Reserves Target 3,003,211 3,098,235 3,150,220 1,488,538 2,742,233 2,684,254 2,705,931 2,764,474 2,775,497 25.00% Explain Significant Revenue and Expenditure Changes Below: The 2014 amended budget contains all Zoo expenses originally budgeted, plus the addition of the 2014 subsidy. The privatization of the Zoo was not finalized until after the 2014 budget was approved. The Zoo revenues have been removed resulting in the large deficit. This will not be reflected in the end of year actuals. The cash balance for the 2014 amended budget has been adjusted to reflect this difference. Three non - bargaining positions were eliminated and $44,000 was added to the Maintenance Division for part time workers. Capital spending is dependent on an annual surplus. Due to reductions in property tax revenue, this has been difficult. Despite reductions in personnel and some services, capital for equipment replacement and facilities as well as deferred maintenance has been delayed. A proposed park bond would ease the strain on the operating budget. City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name PARKS & RECREATION Fund Number 201 Fund Description & Purpose Fund 201 is the general operating fund for Parks and Recreation. It is funded through property tax and user fees. It consists of seven divisions, Administration, Maintenance, Golf, Recreation. Conservatory, Potawatomi Zoo and Graffiti Abatement. 2014 Accomplishments & Outcomes - O'Brien Fitness Center membership grew again in 2014. Memberships float between 1200 and 1500 South Bend Parks Foundation web site created Parks maintenance beginning application of a new Facility Management Software Program Completion of the Parks and Recreation Five Year Master Plan Completed 24 public meetings and three different survey types pertaining to the Master Plan process Customer Service Index Rating 4.7 out of 5 for all programs and facilities Successful Zoo Transition with PZS Parks web site projected to have over 200,000 visits and over 800,000 pages visited Created summer Job Corp Program for local youth at CBC and MILK Centers 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Continued development of Park Web Site applications to improve customer service Improved response time for cited mowing on designated properties Graffiti cleanup with 24 hours of notification Continue investing in local youth mentoring programs Maintain safe and clean parks and facilities Sustainable recreational programs Accessibility to park facilities and programs Good Government (GG) Continue active involvement with Healthy Communities Surveillance and Management Project Continue to improve and expand City Wellness Program More emphasis to detail in daily park maintenance program Continue employee development programs Develop stronger partnerships with Park Foundation, outside agencies, and volunteer organizations Maintain CAPRA Accreditation Invest in Park facilities Economic Development (ED) Hosting the International Softball Congress World Championship Tournament August 13 -22 Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Attendance at Fee Based Programs- GG Output 775000 711815 700000 750000 Fee Base Revenue- GG Output 3250000 4118000 2885000 3000000 -Volunteers Hours / Value- GG Outcome 25000/500000 21867/456000 22000/460000 23000/475000 Customer Service Rating (1 to 5) GG Quality 4.8 4.75 4.75 4.8 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) - Very limited capital funding to address park needs. Park Bond, Non Reverting Funds, TIF Funds, Edit Funds, Grants, and Partnerships are optional resources. New law regarding 29 hour work force limits our ability to provide services throughout the busy season. Additional funding for PT personnel and more reliance with volunteers will assist. Consider reduction of park properties. Demolish Newman Center and sell property. Sell Ponator Park located in the county. Better organization regarding cited mowing time lines. Would like to see improved reporting and routing procedures to mowing operation. Reduction in senior staff will require larger work load for supervision. Creates an opportunity to grow individually as an employee and build a stronger team. The Maintenance Division will transition to a new Facility Management Software Program. Staff will need to be trained and equipped to run the program. City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name PARKS & RECREATION Fund Number 201 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Motor Vehicles cash 107,000 - Playground Equipment cash - 50,000 50,000 50,000 150,000 Replace older equipment and structures New slide for diving well cash - 15,000 - - - 15,000 Replace older equipment and structures (2) 4x4 trucks w/ plows cash - - 70,000 - - - 70,000 Replace older equipment and structures (1) Full size van cash - - 25,000 - - - 25,000 Replace older equipment and structures (1) Mini -Van cash - - 22,000 - - - 22,000 Replace older equipment and structures CNG upgrades cash - - 37,200 - - - 37,200 Replace older equipment and structures (2) Hustler Riding Mowers cash - - 26,000 - - - 26,000 Replace older equipment and structures (2) Leaf Sweepers cash 26,000 - - - 26,000 Replace older equipment and structures (2) 4x4 trucks w/ plows cash - - - 35,000 - - 35,000 Replace older equipment and structures CNG upgrades cash - - - 35,000 - - 35,000 Replace older equipment and structures (2) Hustler Riding Mowers cash - - - 35,000 - - 35,000 Replace older equipment and structures Replace Plaza cart - - - - 10,000 - 10,000 Replace older equipment and structures (2) 4x4 trucks w/ plows - - - - 35,000 - 35,000 Replace older equipment and structures CNG upgrades - - - - 20,000 - 20,000 Replace older equipment and structures (2) Hustler Riding Mowers - - - - 26,000 - 26,000 Replace older equipment and structures % Ton 2 x 4 Pickup - - - - - 30,000 30,000 Replace older equipment and structures (4) Hustler Mowers - - - - - 50,000 50,000 Replace older equipment and structures (2) %Ton Pickup Trucks w /plow - - - - - 70,000 70,000 Replace older equipment and structures Playground Equipment - - - - - 100,000 100,000 Replace older equipment and structures Replace Plaza Riding Mowers - - - - - 15,000 15,000 Replace older equipment and structures Mid -Size Auto - - - - - 25,000 25,000 Replace older equipment and structures Project Capital Restroom building - 125,000 - - - 125,000 Restroom facility at Seitz Park Leeper Park duck pond renovations 100,000 - - - 100,000 Renovate duck pond and public area Total 107,000 496,200 155,000 141,000 290,000 1,082,200 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital City of South Bend, Indiana 2015 Fund Summary Full -Time Employees Fund Name PARKS & RECREATION Fund Number 201 Report ONLY Full -Time positions 2014 2015 2013 Amended 6130/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Park Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director- Admin Services -Parks 1.0 1.0 - - - - - Director of Finance 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Departmental System Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Foreman V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Park Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operations Manager - Forester 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Park Grounds Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent IV 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Facilities Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent III 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Foreman V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director- Golf Operations 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Club Pro Municipal Golf Course 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Golf Course /Rink Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Greenskeeper 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Superintendent V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Deputy Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Director- Recreation 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Fitness/Wellness Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Athletic Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Program Coordinator (6) 6.0 6.0 5.0 7.0 7.0 7.0 7.0 7.0 Center Supervisor (3) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Violence Prevention Coor 11 1.0 1.0 1.0 - - - - - Rum Village Park Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Naturalist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Youth Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Program Supervisor 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Program Supervisor 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Director of Development 1.0 1.0 - - - - - - Director of Marketing & Promotions 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Project Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Foreman V 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Zoo Staff 7.0 7.0 1.0 - - - - - Total Non - Bargaining 56.0 57.0 48.0 48.0 48.0 48.0 48.0 48.0 Bargaining Park Police 11 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Plumber IV 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Electrician 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Construction Maint. /Carpenter 11 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Construction Maint. /Carpenter 111 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Construction Maint. /Mason 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Painter IV 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Head Custodian 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Bldg. Maintenance- Custodian & Lat 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Group Leader 6.0 6.0 5.0 5.0 5.0 5.0 5.0 5.0 Building & Structure Maint 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Building & Structure Maint 11 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Arborist 11 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Arborist1 1.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Arborist/Weed Control 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Equipment Operator 11 3.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Operator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Heavy Equipment Operator 11 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Job Leader 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Athletic Field Maintenance 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 Mechanic IV 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Assistant Greens Superintendent 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Mechanic IV 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Zoo Staff 15.0 16.0 2.0 1.0 1.0 1.0 1.0 1.0 Total Bargaining 55.0 56.0 42.0 41.0 41.0 41.0 41.0 41.0 Total Full -Time Employees 111.0 113.0 90.01 89.01 89.0 89.0 89.0 89.0 Explain Significant Staffing Changes Below: The Potawatomi Park Zoo operation was assumed by the Potawatomi Zoological Society in January of 2014. Three employees will remain on the City's payroll until they reach their 10 year anniversary to attain vesting for PERF purposes or leave City employment. Twenty others are being paid through the PZS. Three non - bargaining positions were left unfilled for 2015. City of South Bend, Indiana 2015 Fund Summary Information Technology Costs (IT costs should also be reported in the Operating & Capital Budget Summary) Fund Name PARKS & RECREATION Fund Number 201 2014 2015 2012 2013 Amended 6/30/14 Proposed Variance Expenditures Actual Actual Budget Actual Budget 2014 -2015 Personnel 81,399 87,820 85,277 43,616 89,108 3,831 Supplies unk - - - - - Maintenance Services unk Professional Services unk - - - - Other Services 36,420 38,244 40,454 20,227 34,187 (6,267) Capital 30,186 29,632 30,000 3,480 30,000 Total Expenditures 148,005 155,696 155,731 67,323 123,295 32,436 Information Technology Staffing 1.74 1.63 1.75 1.63 1.75 0.00 Explain Significant Information Technology Trends and Changes Below: Implementing Facility Management and Work Order software for the department. Capital budget to be determined. CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PARK DEPARTMENT FUND 201 - 0000 - 311.00 -00 GENERAL PROPERTY TAX 7,906,741 7,775,284 7,613,760 7,824,056 7,207,060 7,430,898 7,350,000 4,021,603 4,021,603 7,340,000 LEVEL TEXT TEXT AMP BURG 2015 PROPERTY TAX ESTIMATE - BASED ON TRENDS 7,340,000 ESTIMATE BASED ON 2014 ESTIMATED ACTUAL 7,340,000 201- 0000 - 311.20 -00 PROPERTY TAXES -PRIOR YEAR 6,012,355 183,351- 0 0 0 0 0 0 0 0 ------ * - - - - -- 13,919,096 ------ - - - - -- ------ 7,591,933 - - - - -- 7,613,760 ------ - - - - -- 7,824,056 ------ - - - - -- ------ 7,207,060 - - - - -- 7,430,898 ------ - - - - -- 7,350,000 ------ - - - - -- 4,021,603 ------ - - - - -- ------ 4,021,603 - - - - -- 7,340,000 201 - 0000 - 312.01 -00 FINANCIAL INSTITUTIONS 3,063 0 0 0 0 0 0 0 0 0 201- 0000 - 312.02 -00 AUTO EXCISE 478,663 499,884 471,115 433,106 476,490 455,000 455,000 256,758 256,758 481,255 LEVEL TEXT TEXT AMP BUDG ESTIMATE FOR 2015 481,255 481,255 201- 0000 - 312.03 -00 COMAERCIAL VEHICLE TAX 129,621 138,133 141,878 143,020 143,350 141,878 141,878 67,685 67,685 144,784 LEVEL TEXT TEXT AMP BUDG 2015 ESTIMATE 144,784 144,784 * 611,347 638,017 612,993 576,126 619,840 596,878 596,878 324,443 324,443 626,039 201 - 0000 - 338.00 -00 PILOT TRANSFERS IN 0 0 580,875 616,596 696,009 729,437 729,437 425,477 364,694 884,836 LEVEL TEXT TEXT AMP BUDG PAYMENT IN LIEU OF TAXES - 2015 ALLOCATION # 3 884,836 884,836 * 0 0 580,875 616,596 696,009 729,437 729,437 425,477 364,694 884,836 201- 0000 - 360.00 -00 MISCELLANEOUS REVENUE 51 0 0 1,256 56 0 0 0 0 0 * 51 0 0 1,256 56 0 0 0 0 0 201 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 591 9,423 8,466 14,802 12,082 13,000 13,000 4,808 4,539 10,000 LEVEL TEXT TEXT AMP BUDG INTEREST ON INVESTMENTS ON FUND BALANCES 10,000 10,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION * 201 - 0000 - 380.10 -99 MISC. REIMBUR3ENENTS rn * 201- 0000 - 391.01 -00 SALE OF FIXED ASSETS * 201 - 0000 - 392.00 -00 INTER -FUND OPER. TRANSFER * ** PARK DEPARTMENT FUND 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ---- - - - - -- ------ 591 - - - - -- ------ 9,423 - - - - -- 8,466 ------ - - - - -- ------ 14,802 - - - - -- 12,082 ------ - - - - -- ------ 13,000 - - - - -- ------ 13,000 - - - - -- 4,808 ------ - - - - -- ------ 4,539 - - - - -- 10,000 0 0 0 780 0 0 0 0 0 0 0 0 0 780 0 0 0 0 0 0 8,551 ---- - - - - -- ------ 92 - - - - -- 6,136 ------ - - - - -- 6,578 ------ - - - - -- ------ 6,302 - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 8,551 92 6,136 6,578 6,302 0 0 0 0 0 75,000 0 0 0 0 0 0 0 0 0 75,000 0 0 0 0 0 0 0 0 0 14,614,636 8,239,465 8,822,230 9,040,194 8,541,349 8,770,213 8,689,315 4,776,331 4,715,279 8,860,875 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 -1100- 354.00 -00 ORDINANCE VIOLATION 2,930 1,610 425 1,555 5,160 1,800 1,800 600 575 500 LEVEL TEXT TEXT AMP BUDG ORDINANCE VIOLATIONS CITED BY PARK RANGERS 500 500 ------ * - - - - -- 2,930 ------ - - - - -- ------ 1,610 - - - - -- ------ 425 - - - - -- ------ 1,555 - - - - -- ------ 5,160 - - - - -- ------ 1,800 - - - - -- ------ 1,800 - - - - -- ------ 600 - - - - -- ------ 575 - - - - -- 500 201 - 1100 - 360.00 -00 MISCELLANEOUS REVENUE 78 40 107 112 95 50 50 107 107 100 LEVEL TEXT TEXT AMP BURG 2015 ESTIMATE 100 100 v * 78 40 107 112 95 50 50 107 107 100 201 -1100- 362.03 -01 PICNIC RENTALS 1,576 2,225 2,486 2,093 2,995 2,400 2,400 2,800 1,963 3,000 LEVEL TEXT TEXT AMP BUDG POTAWATOMI PARK PICNIC SITE RENTAL 3,000 3,000 201 -1100- 362.03 -02 PINHOOK PAVILLION 16,580 15,572 14,318 13,600 14,630 18,500 18,500 10,920 8,400 15,000 LEVEL TEXT TEXT AMP BUDG RENTAL OF PINHOOK PARK PAVILION 15,000 15,000 201 - 1100- 362.03 -03 PICNIC SHELTER 16,853 20,951 20,634 19,829 21,865 23,000 23,000 21,829 18,151 22,000 LEVEL TEXT TEXT AMP BURG PICNIC PAVILION RENTALS IN POTAWATO II, RUM VILLAGE 22,000 SOUTHEAST AND O'BRIEN PARKS 22,000 ------ * - - - - -- 35,009 ------ - - - - -- ------ 38,748 - - - - -- ------ 37,438 - - - - -- ------ 35,522 - - - - -- ------ 39,490 - - - - -- ------ 43,900 - - - - -- ------ 43,900 - - - - -- ------ 35,549 - - - - -- ------ 28,514 - - - - -- 40,000 ** ADMINISTRATION 38,017 40,398 37,970 37,189 44,745 45,750 45,750 36,256 29,196 40,600 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1101 - 347.01 -40 LEASE OF STADIUM 75,000 75,000 75,000 75,000 0 75,000 75,000 120,000 105,000 75,000 LEVEL TEXT TEXT AMT BUDG LEASE OF COVELESKI STADIUM PER AGREE= 75,000 75,000 201 - 1101 - 347.01 -71 SITE MOWING 144,880 239,675 191,455 148,887 206,136 194,000 194,000 57,474 0 196,000 LEVEL TEXT TEXT AMT BUDG COMM INVESTMNT LOT MAINTENANCE 101 - 1201 - 415 -36 -13 35,000 CODE ENFORCEMENT SITE MOWING 101- 1201 - 415 -36 -13 161,000 TIF DISTRICT MOWING - VARIOUS ACCOUNTS 196,000 00 * 219,880 314,675 266,455 223,887 206,136 269,000 269,000 177,474 105,000 271,000 201 - 1101 - 360.00 -00 MISCELLANEOUS REVENUE 42,711 40,020 32,433 28,226 31,257 30,000 30,000 36,554 33,718 48,600 LEVEL TEXT TEXT AMT BURG FORESTRY FEES FOR TREE REMOVALS 20,000 MISCELLANEOUS 10,000 REDEVELOPMENT SNOW REMOVAL 18,600 48,600 * 42,711 40,020 32,433 28,226 31,257 30,000 30,000 36,554 33,718 48,600 201 -1101- 367.00 -00 DONATION PRIVATE SOURCES 0 5,000 0 0 800 0 0 0 0 0 * ------ - - - - -- 0 ------ - - - - -- ------ 5,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 800 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 201 - 1101 - 380.02 -20 OTHER DAMAGE REIMBURSEMT 4,220 3,764 0 2,152 2,379 0 0 842 842 0 201- 1101- 380.10 -96 REPAIR REIMBURSEMENTS. 0 955 0 0 0 0 0 0 0 0 201 - 1101 - 380.10 -99 MISC. REIMBURSEMENTS 0 0 0 7 46 0 0 524 12 0 * 4,220 4,719 0 2,159 2,425 0 0 1,366 854 0 ** PARK MAINTENANCE ------ - - - - -- 266,811 ------ - - - - -- ------ 364,414 - - - - -- ------ 298,888 - - - - -- ------ 254,272 - - - - -- ------ 240,618 - - - - -- ------ 299,000 - - - - -- ------ 299,000 - - - - -- ------ 215,394 - - - - -- ------ 139,572 - - - - -- 319,600 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 -1102- 347.01 -19 LPGA TOURNAMENT FEES LEVEL TEXT BUDG SEASON PASS SALES 201- 1102 - 347.01 -20 GOLF COURSE GREEN FEES 201 - 1102 - 347.01 -22 GOLF CART RENTALS 201- 1102 - 347.01 -23 PRO SHOP RETAIL SALES 201- 1102 - 347.01 -25 DRIVING RANGE 201 - 1102 - 347.01 -26 GIFT CERTIFICATES 201 -1102- 347.01 -34 SPECIAL EVENTS \MISC. LEVEL TEXT BUDG RENTAL OF CLUBHOUSES FOR PRIVATE PARTIES 201- 1102 - 347.01 -35 FOOD SALES c0 LEVEL TEXT BUDG FOOD AND SNACK ACCOUNT'S CCMBINED IN 2007 201 -1102- 347.01 -37 NON - ALCOHOLIC BEVERAGES 201- 1102 - 347.01 -38 ALCOHOLIC BEVERAGE SALES LEVEL TEXT BUDG INCREASE DUE TO THE ADDITION OF MIXED DRINKS BEER AND WINE SELECTION 201 -1102- 347.01 -39 GOLF OUTINGS 201 -1102- 347.99 -00 CASH OVER/SHORT 201 - 1102 - 360.00 -00 MISCELLANEOUS REVENUE LEVEL TEXT BUDG JUNIOR GOLF /TOUR REVENUES, MISC 201 -1102- 380.10 -99 MISC. REIMBURSEMENTS 2014 6/30/14 PROPOSED Y -T -D YTD 2014 2014 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 181,714 174,561 157,253 158,665 188,018 175,000 175,000 0 TEXT AMT 175,000 175,000 578,957 538,016 508,765 530,892 471,180 540,000 540,000 471,370 461,498 432,980 463,734 432,806 465,000 465,000 123,625 127,161 124,220 149,049 126,700 150,000 150,000 18,556 19,053 16,947 18,200 19,751 19,000 19,000 1,446- 5,580 3,040 5,441 18,510 0 0 0 0 0 0 0 8,000 8,000 TEXT AMT 8,000 8,000 52,249 57,277 53,205 51,238 55,951 53,000 53,000 TEXT AMT 55,000 55,000 45,736 49,728 47,750 56,733 49,149 58,000 58,000 75,378 86,636 78,349 84,844 83,165 95,000 95,000 TEXT AMT TO 95,000 95,000 5,577 1,797 5,513 1,903 3,361 5,000 5,000 234 77 191 40 88 0 0 1,551,950 1,521,384 1,428,213 1,520,739 1,448,679 1,568,000 1,568,000 12,654 4,834 27,351 14,785 22,716 14,000 14,000 TEXT AMP 6,000 6,000 12,654 4,834 27,351 14,785 22,716 14,000 14,000 1,270 2,958 1,448 913 0 0 0 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 179,434 175,570 175,000 290,118 178,032 520,000 277,482 169,895 450,000 80,457 58,998 150,000 12,169 8,255 19,000 8,572- 10,291- 0 0 0 8,000 31,507 19,161 53,000 26,053 15,624 58,000 53,027 30,692 91,000 2,638 2,638 5,000 29- 62- 0 944,284 648,511 1,529,000 1,441 1,439 6,000 1,441 1,439 6,000 169 169 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET * 1,270 2,958 1,448 913 0 0 0 169 169 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ** GOLF COURSES 1,565,874 1,529,176 1,457,012 1,536,437 1,471,395 1,582,000 1,582,000 945,894 650,119 1,535,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201- 1103 - 347.01 -10 SWIIMIING POOL LEVEL TEXT BUDG POTAWATOMI POOL KENNEDY WATER PLAYGROUND 201 - 1103 - 347.01 -35 FOOD SALES LEVEL TEXT BUDG ICE RINK CONCESSIONS 201 -1103- 347.01 -37 NON - ALCOHOLIC BEVERAGES LEVEL TEXT BUDG ICE RINK CONCESSIONS 201 -1103- 347.01 -50 EAST RACEWAY 201 - 1103 - 347.01 -60 ICE SKATING LEVEL TEXT BURG HOWARD PARK ICE RINK SKATING FEES 201 -1103- 347.01 -62 SKATE RENTAL \SHARP \LCKRS LEVEL TEXT BUDG RENTAL OF SKATES AT HOWARD PARK ICE RINK 201- 1103 - 347.01 -90 RECREATION LEVEL TEXT BUDG LEARN TO SWIM TRACK- ELIMINATED 201 -1103- 347.99 -00 CASH OVER /SHORT 201 - 1103 - 360.00 -00 MISCELLANEOUS REVENUE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 35,517 48,047 44,194 52,251 34,633 50,000 50,000 31,090 8,339 49,000 TEXT AMP 25,000 24,000 49,000 3,508 4,178 3,704 3,007 3,003 3,500 3,500 2,449 2,449 4,000 TEXT AMP 4,000 4,000 3,009 6,020 5,150 4,172 4,690 5,000 5,000 4,436 4,436 7,000 TEXT AMP 7,000 7,000 40,187 37,220 32,988 38,825 42,115 39,000 39,000 25,059 13,135 39,000 41,402 70,193 60,361 42,513 65,683 55,000 55,000 24,715 24,715 55,000 TEXT AMP 50,000 50,000 23,514 31,515 22,428 11,305 16,735 20,000 20,000 5,500 5,500 20,000 TEXT AMP 20,000 20,000 24,315 29,166 10,767 10,713 13,717 11,640 11,640 8,166 5,871 11,640 TEXT AMP 11,640 11,640 907- 1,789- 650- 590 36- 0 0 206 317 0 - - - - - -- 170,545 ------ - - - - -- ------ 224,550 - - - - -- ------ 178,942 - - - - -- ------ 163,376 - - - - -- ------ 180,540 - - - - -- ------ 184,140 - - - - -- ------ 184,140 - - - - -- ------ 101,621 - - - - -- ------ 64,762 - - - - -- 185,640 0 138 201 254 0 0 0 190 190 0 0 138 201 254 0 0 0 190 190 0 CITY OF SOUTH BEND 2015 BUDGET PROPOSED 2015 BUDGET 0 0 0 0 185,640 2014 2014 2014 6/30/14 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL 201 -1103- 380.10 -99 MISC. REIMBURSEMENTS 0 0 0 310 0 0 0 0 0 N-- --- -- ----- -- --- -- --- -- --- --- - - -- -- --- --- -- ---- - --- -- -- ---- - --- -- -- - --- - --- -- --- --- -- -- -- --- --- ------ - -- - -- * 0 0 0 310 0 0 0 0 0 201 - 1103 - 392.00 -00 INTER -FUND OPER. TRANSFER 0 0 124,194 0 0 0 0 0 0 * 0 0 124,194 0 0 0 0 0 0 ** RECREATION 170,545 224,688 303,337 163,940 180,540 184,140 184,140 101,811 64,952 PROPOSED 2015 BUDGET 0 0 0 0 185,640 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 -1104- 347.01 -32 ANINLSL FEED \VENDING 14,053 16,474 10,899 13,668 9,963 14,000 0 0 0 0 LEVEL TEXT TEXT AMT BUDG COIN OPERATED FEEDERS ZOO OPERATED BY POTAWATO I ZOOLOGICAL SOCIETY IN 2015 201- 1104 - 347.01 -33 STROLLER RENTALS 7,501 7,173 6,665 6,388 10,581 8,000 0 0 0 0 LEVEL TEXT TEXT AMP BUDG ZOO OPERATED BY POTAATaII ZOOLOGICAL SOCIETY 201 - 1104- 347.01 -35 FOOD SALES 93,188 81,961 105,765 129,912 152,335 130,000 0 0 0 0 LEVEL TEXT TEXT AMP BURG CONCESSION FOOD AND SNACKS ZOO OPERATED BY POTAWATCMI ZOOLOGICAL SOCIETY 201 - 1104 - 347.01 -37 NON - ALCOHOLIC BEVERAGES 45,659 50,064 41,555 66,494 50,639 65,000 0 0 0 0 LEVEL TEXT TEXT AMP BURG ZOO OPERATED BY POTAWATOMI ZOOLOGICAL SOCIETY w 201 -1104- 347.01 -65 ZOO GIFT SHOP RECIIPTS 143,694 133,526 157,666 166,212 178,505 165,000 0 0 0 0 LEVEL TEXT TEXT AMP BUDG ZOO OPERATED BY POTAWATUAI ZOOLOGICAL SOCIETY 201 - 1104 - 347.01 -80 ZOO 550,694 582,439 664,857 709,394 743,793 750,000 0 195 195 0 LEVEL TEXT TEXT AMP BUDG GATE FEES ZOO OPERATED BY POTAWATC{II ZOOLOGICAL SOCIETY 201 - 1104- 347.01 -82 TRAM TRAMPONY RIDES 21,647 18,145 19,732 26,272 23,537 26,000 0 0 0 0 LEVEL TEXT TEXT AMT BUDG ZOO OPERATED BY POTAWATOMI ZOOLOGICAL SOCIETY 201 -1104- 347.01 -83 EDUCATION RECEIPTS 35,553 30,489 41,357 38,016 39,052 40,000 0 70 70 0 LEVEL TEXT TEXT AMP BUDG ZOO OPERATED BY POTAWATOMI ZOOLOGICAL SOCIETY 201 - 1104 - 347.99 -00 CASH OVER /SHORT 88 30- 82- 771 117- 0 0 0 0 0 ------ * - - - - -- 912,077 ------ - - - - -- ------ 920,241 - - - - -- ------ 1,048,414 - - - - -- ------ 1,157,127 - - - - -- ------ 1,208,288 - - - - -- ------ 1,198,000 - - - - -- ------ 0 - - - - -- ------ 265 - - - - -- ------ 265 - - - - -- 0 201 -1104- 360.00 -00 MISCELLANEOUS REVENUE 17,340 18,299 13,532 10,417 13,057 12,000 0 48 48 0 LEVEL TEXT TEXT AMP BURG FACILITY RENTALS, MISC REVENUES ZOO OPERATED BY POTAWATCMI ZOOLOGICAL SOCIETY ------ * - - - - -- 17,340 ------ - - - - -- ------ 18,299 - - - - -- ------ 13,532 - - - - -- ------ 10,417 - - - - -- ------ 13,057 - - - - -- ------ 12,000 - - - - -- ------ 0 - - - - -- ------ 48 - - - - -- ------ 48 - - - - -- 0 A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ** POTA?QATCMI ZOO 2014 2009 2010 2011 2012 2013 ORIGINAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET 929,417 938,540 1,061,946 1,167,544 1,221,345 1,210,000 2014 2014 6/30/14 PROPOSED AMENDED Y -T -D YTD 2015 BUDGET ACTUAL ACTUAL BUDGET 0 313 312 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 - 1106 - 347.01 -52 GREENHOUSE USER FEES LEVEL TEXT BURG ZOO $1 FEE AND GREENHOUSE USER FEES- CLOSED RETAINED BY Z00 * 201 - 1106 - 380.10 -99 MISC. REIMBURSEMENTS LEVEL TEXT BURG NOTRE DAME COMPUTER POD ELECTRICAL REIMBURSEMENI POD REMOVED 5/13 * ** POTAWATOIII GREENHOUSE 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 43,484 0 0 0 0 0 0 0 0 0 TEXT AMT 43,484 0 0 0 0 0 0 0 0 0 0 6,722 7,654 5,713 3,645 0 0 0 0 0 TEXT AMr 0 6,722 7,654 5,713 3,645 0 0 0 0 0 43,484 6,722 7,654 5,713 3,645 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1107- 331.10 -00 COMM DEV. SERVICE GRANT 0 222,759 0 0 0 0 0 0 0 0 * 0 222,759 0 0 0 0 0 0 0 0 ** COM,= SVC BLOCK GRANT 0 222,759 0 0 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 -1108- 360.00 -00 MISCELLANEOUS REVENUE 0 0 0 10,580 0 0 0 0 0 0 ------ * - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 10,580 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 v 201 - 1108 - 380.10 -99 MISC. REIMBURSEMENTS 0 0 0 59,516 64,568 99,304 99,304 46,657 31,499 89,000 LEVEL TEXT TEXT AMP BUDG REIMBURSEMENT FOR GRAFFITI ABATEMENT EXPENSE 89,000 89,000 * ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 59,516 ------ - - - - -- 64,568 ------ - - - - -- 99,304 ------ - - - - -- 99,304 ------ - - - - -- ------ 46,657 - - - - -- 31,499 ------ - - - - -- 89,000 ------ - - - - -- ** GRAFFITI REMOVAL 0 0 0 70,096 64,568 99,304 99,304 46,657 31,499 89,000 ------ *** PARK DEPARTMENT FUND - - - - -- 17,628,784 ------ - - - - -- 11,566,162 ------ - - - - -- 11,989,037 ------ - - - - -- 12,275,385 ------ - - - - -- 11,768,205 ------ - - - - -- 12,190,407 ------ - - - - -- ------ 10,899,509 - - - - -- 6,122,656 ------ - - - - -- 5,630,929 ------ - - - - -- 11,030,715 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PARK DEPARTMENT FUND PERSONNEL SERVICES 201 - 1100 - 452.10 -01 REGULAR LEVEL TEXT BURG 1 DIRECTOR OF PARKS & RECREATION 1 DIRECTOR ADMINISTRATIVE SERVICES PARKS (POSITION ELIMINATED- RETIREMENT) 1 DIRECTOR- FINANCIAL SERVICES 1 FINANCIAL SPECIALIST III 1 FINANCIAL SPECIALIST II 1 FINANCIAL SPECIALIST II 1 DEPARTMENTAL SYSTEM SPECIALIST 1 OFFICE MANAGER 1 FOREMAN V (PARK POLICE SUPERVISOR) 27TH PAYROLL 201 - 1100 - 452.10 -02 HOURLY LEVEL TEXT BURG 2 PARK RANGER II (PARK POLICE II) @ $34,214 27TH PAYROLL 201- 1100 - 452.10 -03 PART -TIME STAFF LEVEL TEXT BUDG SEASONAL PARK RANGERS 201 - 1100 - 452.10 -04 OVERTIME LEVEL TEXT BURG OVERTIME FOR PARK RANGERS 201 - 1100 - 452.10 -05 TEMPORARY SERVICES 201- 1100 - 452.10 -09 PERMANENT PART TIME LEVEL TEXT BURG PART TIME OFFICE STAFF OFFICE STAFF - COMPUTER TECH - NffSCELLANEOUS PART TIME- 27TH PAYROLL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 518,489 506,892 533,791 564,834 437,450 444,173 444,173 268,429 225,058 407,676 TEXT AMP 91,800 59,902 41,111 36,753 36,753 45,857 35,124 45,277 15,099 407,676 90,864 91,769 71,338 52,389 65,800 67,086 67,086 40,920 33,211 71,060 TEXT AMP 68,428 2,632 71,060 47,135 49,418 61,050 53,874 59,063 22,400 52,400 33,079 23,442 22,400 TEXT AMP 22,400 22,400 21,558 20,895 14,493 16,083 16,265 10,000 10,000 6,111 3,588 10,000 TEXT AMP 10,000 10,000 0 0 0 0 65 0 0 0 0 0 0 0 0 0 0 43,020 13,020 0 0 44,675 TEXT AMP 16,120 16,900 10,000 1,655 44,675 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201- 1100 - 452.10 -11 PARK BOARD STIPEND 1,200 1,200 1,175 1,200 1,200 2,000 2,000 0 0 2,000 LEVEL TEXT TEXT AMP BUDG PARK BOARD STIPEND - 4 X $500.00 PER YEAR 2,000 PAID IN DECEMBER 2,000 201 -1100- 452.11 -01 FICA - REGULAR 49,773 49,923 50,410 50,819 43,063 45,034 45,034 25,842 21,186 42,673 LEVEL TEXT TEXT AMP BUDG REGULAR SALARIES $538,425 X 7.650= 41,190 27TH PAYROLL 1,483 42,673 201 -1100- 452.11 -04 PERF - REGULAR 37,940 38,675 43,358 55,415 51,952 58,381 58,381 35,332 29,328 54,739 LEVEL TEXT TEXT AMP BUDG REGULAR, HOURLY, OVERTIME SALARIES $471,005 X 11.2 % = 52,753 27TH PAYROLL 1,986 54,739 201 -1100- 452.11 -07 UNEMPLOYMENT COMP 0 7,302 2,058 7,053 4,152 2,943 2,943 858 736 2,789 LEVEL TEXT TEXT AMP BUDG ESTIMATED UNEMPLOYMENT COMPENSATION FOR ADMINISTRATION DIVISION BASED ON 0.5% OF PAYROLL 2,789 2,789 201- 1100 - 452.11 -08 GROUP INSURANCE - HEALTH 120,592 81,472 122,312 113,747 98,783 112,139 112,139 57,799 46,124 110,465 LEVEL TEXT TEXT AMP BUDG - -LONG TERM DISABILITY- - 9 EMP X $3.77 X 24 PAY PERIODS 905 - -GROUP HEALTH- - INS COVERAGE- 9 EMP X $500 X 24 PAY PERIODS 108,000 1 EMP X $65 X 24 PAY PERIODS 1,560 110,465 201 - 1100 - 452.11 -09 GROUP INSURANCE - LIFE 1,800 1,680 1,650 1,640 1,367 1,320 1,320 805 655 1,200 LEVEL TEXT TEXT AMr BURG 10 EMP X $5 X 24 PAY PERIODS 1,200 1,200 201- 1100 - 452.11 -18 FLEX. SPENDING ACCOUNT 7,500 0 0 0 0 0 0 0 0 0 LEVEL TEXT TEXT AMT N O CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BURG 10 EMP X $0 /YEAR 201 -1100- 452.11 -24 CELL PHONE ALLOWANCE 1,210 1,320 1,320 1,320 715 660 660 385 330 660 LEVEL TEXT TEXT AMP BURG 1 EMPLOYEES @ $660 /YR 660 660 ------ * PERSONNEL SERVICES - - - - -- 898,061 ------ - - - - -- ------ 850,546 - - - - -- ------ 902,955 - - - - -- ------ 918,374 - - - - -- ------ 779,875 - - - - -- ------ 809,156 - - - - -- ------ 809,156 - - - - -- ------ 469,560 - - - - -- ------ 383,658 - - - - -- 770,337 SUPPLIES 201 - 1100 - 452.21 -02 STATIONERY & PRINTING 519 295 2,768 603 2,677 3,448 3,448 1,724 1,305 3,066 LEVEL TEXT TEXT AMP BURG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP 2,116 MATERIALS AND SUPPLIES 950 3,066 201 -1100- 452.21 -03 CENTRAL STORES - OFFICE 5,654 6,353 2,723 3,520 2,723 4,000 4,000 1,806 1,509 4,000 201 - 1100 - 452.21 -04 OTHER - OFFICE SUPPLIES 4,228 4,922 6,627 8,655 10,133 9,000 9,000 3,748 3,060 9,000 201 -1100- 452.21 -05 SMALL OFFICE EQUIPMENT 0 0 265 0 2,237 30,000 30,000 5,335 3,297 0 201 -1100- 452.22 -05 UNIFORMS 473 0 1,009 1,842 2,413 2,945 2,945 0 0 1,500 LEVEL TEXT TEXT AMP BUDG UNIFORMS FOR PARK RANGERS- FULL AND PART TIME 1,500 1,500 201 - 1100 - 452.22 -23 RECREATION SUPPLIES 0 0 0 62 0 0 0 0 0 0 201- 1100 - 452.22 -24 OPERATION /MAINT. SUPPLIES 1,953 3,514 6,859 6,882 10,834 24,125 24,142 2,440 2,202 7,125 LEVEL TEXT TEXT AMP BUDG MISC COMPUTER, OTHER SUPPLIES 7,125 7,125 201 -1100- 452.23 -01 BUILDING MATERIALS 0 0 0 0 0 20,000 20,000 850 850 0 201 - 1100 - 452.23 -20 SMALL TOOLS & EQUIPMENT 0 0 0 0 0 7,000 26,000 19,164 19,164 0 201 -1100- 452.23 -99 REPAIR & MAINT. MATF.RrALS 0 0 0 0 0 4,000 4,000 8,450 5,321 0 ------ * SUPPLIES - - - - -- 12,827 ------ - - - - -- ------ 15,084 - - - - -- ------ 20,251 - - - - -- ------ 21,564 - - - - -- ------ 31,017 - - - - -- ------ 104,518 - - - - -- ------ 123,535 - - - - -- ------ 43,517 - - - - -- ------ 36,707 - - - - -- 24,691 OTHER SERVICES & CHARGES 201 - 1100 - 452.31 -01 LEGAL 0 0 1,826 0 0 0 0 400 400 0 201- 1100 - 452.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 282 0 0 67,465 58,753 42,894 0 201 -1100- 452.31 -70 ADM FEE ALLOCATION 0 0 0 0 19,488 31,234 31,234 18,220 15,617 44,616 LEVEL TEXT TEXT AMP BUDG 2015 FIXED COST ALLOCATION #1 44,616 ADMINISTRATIVE FEE 44,616 N CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1100 - 452.31 -71 CENTRAL STORES ALLOCATION 0 0 0 0 4,116 2,284 2,284 1,330 1,140 2,476 LEVEL TEXT TEXT AMT BURG 2015 FIXED COST ALLOCATION #4 2,476 CENTRAL STORES 2,476 201- 1100- 452.31 -72 GIS ALLOCATION 0 0 0 0 2,004 10,297 10,297 6,006 5,148 10,811 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #6 10,811 GIS ADM FEE 10,811 201 - 1100 - 452.32 -02 POSTAGE 4,006 1,154 1,113 2,367 1,548 2,375 2,375 1,025 0 2,375 201 -1100- 452.32 -03 TRAVEL -PARK DEPARTMENT 1,955 4,017 3,578 3,575 0 0 0 0 0 0 201 - 1100 - 452.32 -04 TELEPHONE 0 0 780 0 0 0 0 0 0 0 201- 1100 - 452.32 -21 TRAVEL - MILEAGE 0 0 0 0 75 0 0 0 0 0 201 -1100- 452.32 -22 TRAVEL - AIRFARE 0 0 0 0 1,665 2,850 2,850 1,244 542 2,850 201 - 1100 - 452.32 -23 TRAVEL - HOTEL 0 0 0 0 2,029 1,425 1,425 980 980 1,425 201 -1100- 452.32 -24 TRAVEL - MEALS 0 0 0 0 660 475 475 0 0 475 201 - 1100 - 452.32 -25 TRAVEL - OTHER 0 0 0 0 1,425 0 0 0 0 0 201 - 1100 - 452.33 -01 PROMOTIONAL SUPPLIES 0 0 0 374 0 0 0 0 0 0 201- 1100 - 452.33 -02 PUBLICATION LEGAL NOTICE 0 0 0 0 367 0 0 0 0 0 201 - 1100 - 452.33 -03 PROMOTIONAL - PARK DEPT. 26,463 18,549 21,643 24,074 2,344 0 1,043 400 400 0 201 -1100- 452.34 -02 LIABILITY INSURANCE 214,152 219,248 160,728 191,544 186,360 225,697 225,697 131,656 112,848 0 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #7 LIABILITY INSURANCE - $261,355 WAIVE FOR ONE YR 201 -1100- 452.36 -04 COMPUTER EQUIPMENT 20,772 18,797 12,288 36,420 38,244 40,454 40,454 23,597 20,226 34,187 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #2 34,187 INFORMATION TECHNOLOGY 34,187 201 - 1100 - 452.39 -01 REFNDS,AWARDS,IMDEMNITIES 3,332 1,374 630 864 1,555 950 950 1,550 513 950 LEVEL TEXT TEXT AMT BURG REFUNDS 2,000 2,000 201 - 1100 - 452.39 -10 SUBSCRIPTIONS -REC 655 759 888 2,010 1,288 0 0 1,250 1,250 0 201 - 1100 - 452.39 -11 DUES 125 0 408 628 360 1,900 1,900 360 360 1,900 LEVEL TEXT TEXT AMT BUDG INDIANA PARKS AND RECREATION ASSOC N N CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION NATIONAL RECREATION AND PARKS ASSOC 201- 1100 - 452.39 -38 BAD DEBT /UNCOLLECT NSF CK 201 - 1100 - 452.39 -70 EDUCATION & TRAINING 201 -1100- 452.39 -89 CONTRACT SERVICES /CHARGES LEVEL TEXT BURG VER40NT SYSTEMS RECTRAC SOFTWARE MAINTNENANCE AGREEMENT VARIOUS SERVICES AND REPAIRS- VENDORS UNKNOWN 311 CALL CENTER 201 -1100- 452.39 -99 MILEAGE REIMBURSEMENT * OTHER SERVICES & CHARGES CAPITAL 201 - 1100 - 452.43 -02 MOTOR EQUIPMENT 201- 1100 - 452.43 -07 PARK EQUIPMENT * CAPITAL OTHER USES 201 - 1100 - 452.50 -05 ADMINISTRATIVE COST * OTHER USES ** ADMINISTRATION 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 14 0 0 0 0 0 0 288 830 1,185 1,011 699 1,900 1,900 0 0 1,900 3,377 4,216 7,429 9,281 34,054 154,113 153,773 54,977 23,024 33,915 TEXT AMT 5,400 5,000 23,515 33,915 0 0 93 90 0 0 0 0 0 0 275,125 268,944 212,589 272,534 298,281 475,954 544,122 301,748 225,342 137,880 0 0 0 0 0 82,000 82,000 0 0 0 0 0 0 0 0 25,000 6,000 0 0 0 --- - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- 107,000 ------ - - - - -- ------ 88,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 20,819 20,333 27,132 28,896 0 0 0 0 0 0 20,819 20,333 27,132 28,896 0 0 0 0 0 0 1,206,832 1,154,907 1,162,927 1,241,368 1,109,173 1,496,628 1,564,813 814,825 645,707 932,908 N W CITY OF SOUTH BEND 2015 BUDGET 2014 6/30/14 2014 2014 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET PERSONNEL SERVICES 231,655 495,469 201- 1101 - 452.10 -01 REGULAR 461,817 419,937 419,227 413,751 444,443 465,518 465,518 LEVEL TEXT TEXT AMP BUDG 1 PARK MAINTENANCE SUPERINTENDENT 62,730 1 PARK GROUNDS MANAGER 59,156 1 FACILITIES MANAGER 59,156 1 SUPERINTENDENT IV 52,020 1 SUPERINTENDENT IV 52,020 1 OPERATIONS MANAGER- FORESTER (FORMERLY FORESTER) 59,156 1 SUPERINTENDENT III 49,416 1 FOREMAN V 45,277 1 ADMINISTRATIVE ASSISTANT I 38,187 27TH PAYROLL 18,351 495,469 201 - 1101 - 452.10 -02 HOURLY 1,405,616 1,261,071 1,260,171 1,286,678 1,300,997 1,327,331 1,327,331 LEVEL TEXT TEXT AMT BURG 2 ARBORIST II ($20.57 /HR) 85,571 1 BUILDING & STRUCTURAL MAINTENANCE II ($20.57/HR) 42,786 1 CONSTRUCTION MAINT. /CARPENTER III ($20.57 /HR) 42,786 1 ELECTRICIAN ($20.57 /HR) 42,786 2 PLUMBER IV ($20.57 /HR) 85,571 1 BUILDING & STRUCTURAL MAINTENANCE ($19.84/HR) 41,267 1 CONSTRUCTION MAINT. /CARPENTER II ($19.84/HR) 41,267 1 CONSTRUCTION MAINT /MASON ($19.84/HR) 41,267 2 JOB LEADER ($19.45/HR) 80,912 3 ARBORIST I ($18.93/HR) 118,123 2 MECHANIC IV ($18.69/HR) 77,750 1 PAINTER IV ($18.69/HR) 38,875 1 HEAVY EQUIPMENT OPERATOR I($18.48 /HR) 38,438 1 ARBORIST /WEED CONTROL ($18.21 /HR) 37,877 5 GROUP LEADER ($18.21 /HR) 189,385 2 ATHLETIC FIELD MAINTENANCE ($17.24/HR) 71,718 2 EQUIPMENT OPERATOR II ($17.05 /HR) 70,928 1 OPERATOR I ($16.56/HR) 34,445 4 HEAD CUSTODIAN ($16.40 /HR) 136,448 1 BUILDING MAINTENANCE- CUSTODIAN & LABORER ($15.72 /HR) 32,698 27TH PAYROLL 51,958 1,402,856 201 -1101- 452.10 -03 PART -TIME STAFF 297,458 319,220 354,638 387,946 383,568 345,580 345,580 LEVEL TEXT TEXT AMP BUDG SEASONAL EMPLOYEES - ATHLETIC FIELD MAINTENANCE 36,000 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 285,325 231,655 495,469 829,850 676,681 1,402,856 218,150 125,768 389,580 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION COVELESKI MAINTENANCE EAST RACE MAINTENANCE FORESTRY KENNEDY POOL MAINTENANCE CENTRALIZED MOWING (CITY OWNED PROPERTIES) PLAZA MAINTENANCE POTAWATCMI POOL MAINTENANCE GROUNDS MAINTENANCE (PARK PROPERTIES) SKILLED TRADES 201 -1101- 452.10 -04 OVERTIME LEVEL TEXT BUDG OVERTIME FOR FULL AND PART TIME 201- 1101 - 452.10 -05 TEMPORARY SERVICES 201 - 1101 - 452.10 -09 PERMANENT PART TIME N A LEVEL TEXT BURG FORESTRY SECRETARY- 0.60 FTE 27TH PAYROLL 201- 1101 - 452.11 -01 FICA - REGULAR LEVEL TEXT BURG ALL SALARIES $2,292,596 X 7.650 = 27TH PAYROLL 201- 1101 - 452.11 -04 PERF - REGULAR LEVEL TEXT BURG REGULAR, HOURLY. OVERTIME SALARIES $1,890,016 X 11.20= 27TH PAYROLL 201- 1101 - 452.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BURG ESTIMATED UNEMPLOYMENT COMPENSATION FOR MAINTENANCE DIVISION BASED ON 0.5% OF PAYROLL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 5,500 10,300 7,060 4,320 80,000 27,500 7,500 201,400 10,000 389,580 46,574 50,468 44,263 45,622 47,539 62,000 62,000 51,711 31,758 62,000 TEXT AMP 62,000 62,000 0 0 0 0 3,302 0 0 0 0 0 7,854 8,663 11,989 12,850 13,514 13,000 13,000 8,207 6,507 13,500 TEXT AMP 13,000 500 13,500 164,244 155,062 157,592 162,237 163,968 169,327 169,327 103,169 79,323 180,801 TEXT AMP 175,384 5,417 180,801 114,587 107,237 119,737 152,169 178,464 207,743 207,743 130,142 105,023 219,557 TEXT AMP 211,682 7,875 219,557 77,187 69,804 11,069 22,515 16,918 11,067 11,067 3,228 2,767 11,817 TEXT AMP 11,817 11,817 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1101 - 452.11 -08 GROUP INSURANCE - HEALTH 382,695 275,379 322,323 316,001 350,585 392,612 392,612 259,843 207,398 500,661 LEVEL TEXT TEXT AMT BUDG LONG TERM DISABILITY 44 EMPLOYEES X $3.77 X 24 PAY PERIODS 3,981 GROUP HEALTH INSURANCE :........................... 41 EMP X $500.00 X 24 PAY PERIODS 492,000 INS REBATE 3 EMP X $65.00 X 24 PAY PERIODS 4,680 (EMPLOYEE COVERED BY NON CITY POLICY) (1 EMPLOYEES COVERED BY CITY EMPL SPOUSE- NO COST) 500,661 201 - 1101 - 452.11 -09 GROUP INSURANCE - LIFE 6,135 5,295 5,266 5,220 5,260 5,280 5,280 3,321 2,661 5,280 LEVEL TEXT TEXT AMT BUDG LIFE: 44 EMPLOYEES $5 X 24 PAY PERIODS 5,280 5,280 N) 201- 1101 - 452.11 -10 CLOTHING \SHOE ALLOWANCE 4,066 4,841 3,908 7,806 10,131 7,000 7,000 3,715 2,791 7,000 cn LEVEL TEXT TEXT AMT BUDG CLOTHING ALLOWANCE FOR 35 UNION EMPLOYEES PER CONTRACT 7,000 7,000 201 -1101- 452.11 -11 TOOL ALLOWANCE 3,597 2,773 3,040 3,182 3,071 3,250 3,250 1,446 1,201 3,250 LEVEL TEXT TEXT AMP BUDG PER TEAMSTERS CONTRACT: 10 POSITIONS QUALIFY FOR TOOL ALLOWANCE @ $325 3,250 3,250 201 - 1101 - 452.11 -18 FLEX. SPENDING ACCOUNT 27,500 0 0 0 0 0 0 0 0 0 201 - 1101 - 452.11 -24 CELL PHONE ALLOWANCE 1,575 1,995 3,100 3,170 3,240 3,240 3,240 1,890 1,620 3,240 LEVEL TEXT TEXT AMT BURG 3 EMPLOYEES @ $35/MO 1,260 3 EMPLOYEES @ $55 /MO 1,980 3,240 201 - 1101 - 452.11 -99 OTHER FRINGE BENEFITS 3,536 2,600 2,500 2,375 1,880 2,500 2,500 1,786 0 2,500 LEVEL TEXT TEXT AMP BURG ADDITIONAL RETIREMENT FUNDING BY EMPLOYER FOR 2,500 TEAMSTERS 2,500 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET * PERSONNEL SERVICES 3,004,441 2,684,345 2,718,823 2,821,522 2,926,880 3,015,448 3,015,448 1,901,783 1,475,154 3,297,511 SUPPLIES 201 -1101- 452.21 -02 STATIONERY & PRINTING 136 539 1,089 1,217 1,466 1,665 1,665 999 718 1,952 LEVEL TEXT TEXT AMT BUDG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP 1,287 MATERIALS AND SUPPLIES 665 1,952 201 - 1101 - 452.21 -03 CENTRAL STORES - OFFICE 1,233 1,573 293 267 423 380 380 0 0 380 201 -1101- 452.21 -04 OTHER - OFFICE SUPPLIES 578 725 3,259 3,128 2,694 3,325 3,325 874 742 3,325 201 - 1101 - 452.21 -05 SMALL OFFICE EQUIPMENT 98 0 4,477 5,464 14,863 0 6,947 6,947 6,947 0 201 - 1101 - 452.22 -01 CENTRAL SERVICE GASOLINE 148,932 178,783 234,941 238,004 237,283 194,500 194,500 134,256 110,135 194,500 LEVEL TEXT TEXT AMT BURG 56,377 GALLONS X $3.45 PER GALLON 194,500 194,500 N 201 -1101- 452.22 -03 OIL rn 0 0 0 0 97 0 0 0 0 0 201 - 1101 - 452.22 -05 UNIFORMS 20,327 21,824 18,017 13,217 4,785 0 2,469 2,041 2,041 0 201 - 1101 - 452.22 -15 OTHER - CLEANING SUPPLIES 295 446 288 304 401 475 475 123 0 475 201 -1101- 452.22 -20 C.S.- MEDICAL /SAFETY 627 714 877 367 219 970 970 0 0 970 LEVEL TEXT TEXT AMT BUDG REGULAR SUPPLIES 2,100 2,100 201 - 1101 - 452.22 -21 HOUSEHOLD,LAUNDRY,CLEAN 0 0 0 582 0 0 0 0 0 0 201 -1101- 452.22 -22 OTHER - MEDICAL /SAFETY 0 0 9 22 69 0 0 190 0 0 201 - 1101 - 452.22 -24 OPERATION /MAINT. SUPPLIES 77,614 81,690 121,062 110,709 117,695 101,584 138,578 58,556 50,129 100,395 LEVEL TEXT TEXT AMT BURG REGULAR SUPPLIES 100,395 100,395 201 - 1101 - 452.22 -25 PLANTS CHEM. SEED & FERT. 12,112 11,974 14,254 13,575 8,487 18,750 18,750 6,887 6,158 18,750 201 -1101- 452.22 -99 GAS OTHER 3,078 9,769 606 1,760 1,084 2,905 3,884 1,446 1,212 2,905 LEVEL TEXT TEXT AMT BURG 897 GALLONS X $3.45 PER GALLON 3,000 3,000 201 - 1101 - 452.23 -01 BUILDING MATERIALS 37,756 48,524 41,255 43,486 98,188 47,975 65,191 30,139 22,281 50,450 201 - 1101 - 452.23 -10 REPAIR PARTS 29,097 31,144 36,242 38,581 40,558 39,575 39,643 20,828 15,650 40,275 LEVEL TEXT TEXT AMT CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDG REGULAR 201 - 1101 - 452.23 -20 SMALL TOOLS & EQUIPMENT 201 -1101- 452.23 -30 CONCRETE & ASPHALT 201 - 1101 - 452.23 -99 REPAIR & MAINT. MATERrALS * SUPPLIES OTHER SERVICES & CHARGES 201- 1101 - 452.31 -06 OTHER PROFESSIONAL SVCS 201- 1101 - 452.31 -70 ADM FEE ALLOCATION LEVEL TEXT BUDG ADMIINISTRATIVE FEE - 201- 1101 - 452.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT BURG 2015 FIXED COST ALLOCATION #4 N CENTRAL STORES V 201 -1101- 452.32 -01 FREIGHT 201 - 1101 - 452.32 -02 POSTAGE 201 - 1101 - 452.32 -03 TRAVEL -PARK DEPARTMENT 201 - 1101 - 452.32 -04 TELEPHONE LEVEL TEXT BUDG VOIP- 89 PHONES @ $20 /MO X 12 MONTHS NON VOIP PHONES /HOT SPOTS 201 -1101- 452.32 -05 OTHER CORM /TRANS LEVEL TEXT BUDG BUILDING ALARMS 201 - 1101 - 452.32 -23 TRAVEL - HOTEL 201 - 1101 - 452.32 -24 TRAVEL - MEALS 201 -1101- 452.32 -25 TRAVEL - OTHER 201 - 1101 - 452.33 -01 PROMOTIONAL SUPPLIES 201 -1101- 452.33 -02 PUBLICATION LEGAL NOTICE 201 - 1101 - 452.33 -03 PROMOTIONAL - PARK DEPT. 201 - 1101 - 452.35 -01 ELECTRIC 201 -1101- 452.35 -02 GAS 201 - 1101 - 452.35 -03 TRASH REMOVAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 40,275 40,275 9,847 7,589 30,646 26,374 21,062 22,448 35,478 21,010 18,070 22,448 0 0 0 0 25,856 0 0 0 0 0 54,368 87,553 73,613 79,517 94,605 73,345 79,189 37,551 25,208 73,345 396,098 482,847 580,928 576,574 669,835 507,897 591,444 321,847 259,291 510,170 0 14,420 0 0 0 0 1,600 0 0 0 0 0 0 0 89,688 150,657 150,657 87,883 75,329 143,784 TEXT AMP 143,784 143,784 0 0 0 0 444 11,789 11,789 6,874 5,892 13,597 TEXT AMP 13,597 13,597 103 0 0 0 0 0 0 1- 1- 0 1,885 1,463 1,571 1,148 2,430 2,090 490 345 345 500 91 975 74 505 0 0 0 0 0 0 39,606 38,171 44,391 39,929 31,351 27,360 27,360 18,451 15,613 33,624 TEXT AMT 21,360 12,264 33,624 8,094 7,839 6,477 9,222 12,141 11,050 11,050 7,616 5,045 11,050 TEXT AMP 9,750 9,750 0 0 0 0 637 500 500 0 0 500 0 0 0 0 45 500 500 41 41 500 0 0 0 0 53 0 0 0 0 0 0 809 434 448 346 0 0 0 0 0 0 0 0 142 0 380 380 0 0 380 0 297 2,500 0 364 0 0 0 0 0 239,506 250,680 268,124 264,538 282,029 260,000 260,000 158,900 134,633 260,000 121,227 55,367 72,620 63,949 78,817 70,000 75,000 74,648 73,647 80,000 2,323 2,795 3,064 4,929 5,179 4,750 4,750 3,130 2,649 5,500 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1101 - 452.35 -04 WATER 30,333 37,012 37,150 56,468 63,667 37,000 37,000 31,703 17,266 50,000 201 -1101- 452.36 -01 BUILDINGS 7,250 196,099 66,918 9,487 3,328 3,000 3,397 3,396 3,396 3,000 LEVEL TEXT TEXT AMT BURG OTIS ELEVATOR- COVELESKI STADIUM MAINTENANCE 2,800 MAINTENANCE FOR VARIOUS BUILDINGS 7,200 10,000 201 - 1101 - 452.36 -02 OFFICE EQUIPMENT 8,107 10,017 12,020 12,126 13,216 7,312 7,412 7,334 7,334 7,312 LEVEL TEXT TEXT AMP BURG COPIER LEASE MOVED TO 37 -11 AND 37 -12 7,312 7,312 201 - 1101 - 452.36 -03 AUIY71=VE EQUIPMENT 235,483 228,407 293,374 305,436 210,000 254,500 254,500 122,302 94,300 254,500 LEVEL TEXT TEXT AMT BURG PM FLEET ALLOCATION, PARTS AND LABOR 254,500 254,500 N 201 -1101- 452.36 -06 RADIO MAINTENANCE co 11,652 11,976 11,148 11,688 12,528 12,648 12,648 3,238 2,328 7,000 LEVEL TEXT TEXT AMP BURG 2015 RADIO SHOP BUDGET 7,000 7,000 201 - 1101 - 452.36 -09 LAND IMPROVEMENTS 0 19,338 22,352 0 0 0 0 0 0 0 201 - 1101 - 452.36 -10 EXTERMINATING 4,856 4,611 5,174 4,049 1,648 4,275 4,327 919 702 4,275 201 - 1101 - 452.37 -02 CAPITAL LEASE PAYMENTS 205,597 205,578 95,692 244,745 0 0 0 0 0 0 201 - 1101 - 452.37 -11 CAPITAL LEASE PRINCIPAL 0 0 0 0 273,719 281,222 281,222 140,245 140,069 300,806 LEVEL TEXT TEXT AMP BURG SUNTRUST EQUIPMENT LEASE THRU 6/16 195,790 SUNTRUST GOLF CAR LEASE THRU 4/16 87,557 GE CAPITAL RICOH COPIERS (3) LEASE THRU 2/18 3,184 AUTOMATIC VEHICLE LOCATION SYSTEM THRU 9/20 14,275 300,806 201 -1101- 452.37 -12 CAPITAL LEASE INTEREST 0 0 0 0 17,531 11,872 11,872 6,514 6,477 8,451 LEVEL TEXT TEXT AMP BUDG SUNTRUST EQUIPMENT LEASE THRU 6/16 4,294 SUNTRUST GOLF CART LEASE THRU 4/16 1,766 GE CAPITAL RICOH COPIERS (3) LEASE THRU 2/18 503 AUTOMATIC VEHICLE LOCATION SYSTEM THRU 9/20 1,888 8,451 201 - 1101 - 452.38 -03 PAYING AGENT FEES 1,500 1,850 0 0 0 0 0 0 0 0 N m CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 - 1101 - 452. 39 -01 REFNDS,AWARDS,IMDEM IITIES 201 - 1101 - 452.39 -10 SUBSCRIPTIONS -REC 201 - 1101 - 452.39 -11 DUES 201 -1101- 452.39 -70 EDUCATION & TRAINING LEVEL TEXT BUDG FORESTRY TRAINING AND EDUCATION CIPHER TRAINING 201 - 1101 - 452.39 -89 CONTRACT SERVICES /CHARGES LEVEL TEXT BURG PERFORMANCE PLUS - JANITORIAL SERVICES JOY JOHNS- VARIOUS PARKS AND LOCATIONS HAVEL BROS- COVELESKI STADIUM MAINTENACE SAFETY KLEEN- HAZARDOUS WASTE REMOVAL CEMETERY MAINTENANCE MIISC VENDDRS- REPAIRS AND SERVICES * OTHER SERVICES & CHARGES CAPITAL 201 -1101- 452.42 -01 LAND ID4PROVEMENTS 201 -1101- 452.42 -02 BUILDINGS 201 -1101- 452.43 -02 MOTOR EQUIPMENT 201 -1101- 452.43 -03 OFFICE EQUIPMENT 201 - 1101 - 452.43 -07 PARK EQUIPMENT 201 - 1101 - 452.43 -08 COMPUTER EQUIP. & NETWORK 201 - 1101 - 452.43 -10 MISCELLANEOUS EQUIPMENT * CAPITAL OTHER USES 201 -1101- 452.50 -02 INTER -FUND OPER. TRANSFRS LEVEL TEXT BUDG NON- REVERTING FEES MAINTENANCE - TRANSFER TO FUND 405 201 - 1101 - 452.50 -05 ADMINISTRATIVE COST * OTHER USES ** PARK MAINTENANCE 2009 ACTUAL 0 155 1,085 1,193 121,243 2010 ACTUAL 10 210 0 6,442 TEXT AMP 2,500 1,000 3,500 114,520 TEXT AMP 16,000 8,000 15,000 1,000 40,000 53,815 133,815 180,664 186,422 393,938 133,815 168,257 151,036 76,869 133,815 1,041,289 1,208,886 1,128,157 2014 2014 2014 6/30/14 PROPOSED 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 0 0 0 0 252 0 252 0 0 0 0 0 1,116 126 983 1,847 1,847 0 0 1,847 3,042 3,139 2,748 3,325 4,325 2,975 1,610 3,325 180,664 186,422 393,938 133,815 168,257 151,036 76,869 133,815 1,041,289 1,208,886 1,128,157 1,218,496 1,497,082 1,289,892 1,330,883 827,549 663,543 1,323,766 6,372 124,409 377,603 182,246 28,250 0 0 0 0 0 8,531 59,546 135,839 157,240 35,654 0 0 0 0 0 0 60,590 27,734 90,093 169,292 0 0 0 0 0 5,163 0 1,046 0 0 0 0 0 0 0 3,029 31,449 25,904 104,752 13,970 0 0 0 0 0 0 48,590 62,330 25,764 8,922 0 0 0 0 0 0 66,499 0 0 92,475 0 0 0 0 0 23,095 391,083 630,456 560,095 348,563 0 0 0 0 0 10,000 7,500 10,000 0 5,000 10,000 10,000 0 0 10,000 TEXT AMT 10,000 10,000 94,942 67,998 87,936 86,208 0 0 0 0 0 0 104,942 75,498 97,936 86,208 5,000 10,000 10,000 0 0 10,000 4,569,865 4,842,659 5,156,300 5,262,895 5,447,360 4,823,237 4,947,775 3,051,179 2,397,988 5,141,447 w 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 201- 1102 - 452.10 -01 REGULAR LEVEL TEXT BUDG 1 DIRECTOR GOLF OPERATIONS 1 CLUB PRO MUNICIPAL GOLF COURSE 1 CLUB PRO MUNICIPAL GOLF COURSE 0.5 GOLF COURSE /RINK MANAGER (SHARED WITH RECREATION DIVISION) 1 GREENSKEEPER 1 SUPERINTENDENT V 27TH PAYROLL 201 - 1102 - 452.10 -02 HOURLY LEVEL TEXT BURG 2 MECHANIC IV ($18.69/HR) 1 ASST. GREENS SUPT.($18.48 /HR) 27TH PAYROLL 201 - 1102 - 452.10 -03 PART -TIME STAFF LEVEL TEXT BUDG STUDEBAKER: MAINTENANCE STAFF PRO SHOP STAFF ERSKINE: MAINTENANCE STAFF PRO SHOP STAFF CONCESSIONS ELBEL: MAINTENANCE STAFF PRO SHOP STAFF CONCESSIONS 201- 1102 - 452.10 -04 OVERTIME LEVEL TEXT BUDG OVERTTIME FOR FULL TIME AND PART TIME 201 -1102- 452.10 -09 PERMANENT PART TIME 201 - 1102 - 452.11 -01 FICA - REGULAR LEVEL TEXT BURG ALL SALARIES $670,6945 X 7.65° % = 27TH PAYROLL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 261,301 280,487 276,144 271,423 268,146 271,519 271,519 179,023 134,616 292,615 TEXT AMP 60,481 48,257 48,257 26,860 43,677 54,245 10,838 292,615 171,330 147,514 142,311 144,519 147,780 113,901 113,901 65,001 54,614 120,658 TEXT AMP 77,314 38,875 4,469 120,658 218,151 244,280 257,202 270,699 259,453 262,728 247,728 119,471 68,945 262,728 TEXT AMP 15,750 15,950 40,756 38,850 33,515 43,020 41,132 33,755 262,728 10,305 8,481 12,664 10,609 15,840 10,000 10,000 9,805 6,169 10,000 TEXT AMT 10,000 10,000 25,875 11,700 0 0 0 0 15,000 9,956 7,273 0 50,912 52,005 51,447 52,088 51,944 50,349 50,349 28,429 20,077 52,479 TEXT AMT 51,308 1,171 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201- 1102 - 452.11 -04 PERF - REGULAR LEVEL TEXT BUDG REGULAR, HOURLY, OVERTIME SALARIES $407,216 X 11.2 % = 27TH PAYROLL 201- 1102 - 452.11 -07 UNEMPLOYMENT COMP LEVEL TEXT BUDG UNEMPLOYMENT ADdMINISTRATIVE FEE 0.5% OF PAYROLL 201 - 1102 - 452.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT Ca BURG LONG TERM DISABILITY INSURANCE: 8.5 EMPLOYEES X $3.77 X 24 PAY PERIODS ................. ............................... GROUP HEALTH INSURANCE: 8.5 EMP X $500 X 24 PAY PERIODS 201 - 1102 - 452.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BURG 8.5 EMPLOYEES @ $5 X 24 PAY PERIODS 201 - 1102 - 452.11 -10 CLOTHING \SHOE ALLOWANCE LEVEL TEXT BUDG CLOTHING ALLOWANCE FOR 8.5 EMPLOYEES @ $200 /EMPLOYEE 201 - 1102 - 452.11 -11 TOOL ALLOWANCE LEVEL TEXT BURG PER TEAMSTERS CONTRACT: 2 @ $325 201- 1102 - 452.11 -18 FLEX. SPENDING ACCOUNT LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 52,479 26,626 27,273 30,027 37,048 42,960 44,203 44,203 28,311 21,813 47,322 TEXT AMP 45,608 1,714 47,322 20,333 33,305 3,404 6,799 5,088 3,291 3,291 960 823 3,430 TEXT AMP 3,430 3,430 90,689 60,659 79,617 80,215 87,196 76,547 76,547 51,514 41,312 102,769 TEXT AMP 769 102,000 102,769 1,385 1,315 1,270 1,155 1,145 1,020 1,020 612 482 1,020 TEXT AMP 1,020 1,020 51 169 0 200 597 1,700 1,700 106 106 1,700 TEXT AMP 1,700 1,700 633 627 650 635 629 650 650 325 99 650 TEXT AML' 650 650 5,500 0 0 0 0 0 0 0 0 0 TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG CAFETERIA PLAN: 10 EMPLOYEES AT $0 201 - 1102 - 452.11 -24 CELL PHONE ALLOWANCE 605 660 660 660 660 660 660 385 330 660 LEVEL TEXT TEXT AMT BUDG 1 EMPLOYEE 660 660 201 - 1102 - 452.11 -99 OTHER FRINGE BENEFITS 270 400 320 200 200 350 350 230 0 350 LEVEL TEXT TEXT AMT BUDS EMPLOYER CONTRIBUTION TO TEAMSTER RETIREMENT PLAN 350 350 * PERSONNEL SERVICES 883,966 868,875 855,716 876,250 881,638 836,918 836,918 494,128 356,658 896,381 SUPPLIES 201- 1102 - 452.21 -02 STATIONERY & PRINTING 331 217 543 610 1,236 809 609 412 371 844 LEVEL TEXT TEXT AMT Ca BUDG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP N 523 MATERIALS AND SUPPLIES 321 844 201 - 1102 - 452.21 -03 CENTRAL STORES - OFFICE 1,045 1,780 501 703 0 800 800 56 56 800 201 -1102- 452.21 -04 OTHER - OFFICE SUPPLIES 122 184 1,127 1,397 2,097 1,500 1,600 1,106 1,106 1,500 201 - 1102 - 452.21 -05 SMALL OFFICE EQUIPMENT 0 0 540 1,384 372 0 292 212 212 0 201 - 1102 - 452.22 -01 CENTRAL SERVICE GASOLINE 411 975 1,381 1,122 510- 1,380 1,380 941 769 1,380 LEVEL TEXT TEXT AMT BURG 400 GALLONS X $3.45 PER GALLON 1,380 1,380 201 -1102- 452.22 -03 OIL 1,304 1,651 482 1,867 2,493 2,000 2,000 1,357 505 2,000 201 - 1102 - 452.22 -05 UNIFORMS 3,939 2,437 1,338 1,303 282 0 0 0 0 0 201 -1102- 452.22 -15 OTHER - CLEANING SUPPLIES 0 40 0 0 0 0 0 0 0 0 201 - 1102 - 452.22 -24 OPERATION /MAINT. SUPPLIES 13,498 16,182 20,494 22,946 16,545 19,000 18,808 8,512 6,034 19,000 201 - 1102 - 452.22 -25 PLANTS CHEM. SEED & FERT. 116,648 124,422 122,302 123,743 127,198 118,000 120,457 112,063 105,731 118,000 201 -1102- 452.22 -29 INVENTORY "FOR SALE" 114,941 126,542 118,023 162,262 144,639 96,000 96,000 108,379 99,752 96,000 201 - 1102 - 452.22 -30 CONCESSIONS INVENTORY 76,480 91,160 93,909 106,312 109,788 80,000 80,000 71,017 44,052 80,000 201 -1102- 452.22 -99 GAS OTHER 27,172 27,539 49,549 43,578 45,646 41,400 41,400 18,705 13,904 41,400 LEVEL TEXT TEXT AMT BUDG 11,710 GALLONS X $3.45PER GALLON 41,400 41,400 201 -1102- 452.23 -10 REPAIR PARTS 31,948 37,562 36,251 39,142 44,250 39,000 39,080 31,853 20,660 39,000 201 - 1102 - 452.23 -99 REPAIR & MAINT. MATERIALS 4,047 3,897 3,636 3,570 4,995 4,500 4,500 5,977 5,935 4,500 w w CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION * SUPPLIES OTHER SERVICES & CHARGES 201 - 1102 - 452.31 -06 OTHER PROFESSIONAL SVCS 201 - 1102 - 452.31 -70 ADM FEE ALLOCATION LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 201 - 1102 - 452.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT BURG 2015 FIXED COST ALLOCATION #4 CENTRAL STORES 201 -1102- 452.32 -02 POSTAGE 201 - 1102 - 452.32 -03 TRAVEL -PARK DEPARTMENT 201 - 1102 - 452.32 -04 TELEPHONE LEVEL TEXT BUDG VOIP PHONES- 30 PHONE @ $20 /MO X 12 MONTHS ATT PHONES /LINES 201 - 1102 - 452.32 -05 OTHER COMK /TRANS LEVEL TEXT BUDG BUILDING ALARMS 201 - 1102 - 452.33 -01 PROMOTIONAL SUPPLIES 201 - 1102 - 452.33 -02 PUBLICATION LEGAL NOTICE 201 - 1102 - 452.33 -03 PROMOTIONAL - PARK DEPT. 201- 1102 - 452.35 -01 ELECTRIC 201 - 1102 - 452.35 -02 GAS 201 - 1102 - 452.35 -03 TRASH REKOVAL 201- 1102 - 452.35 -04 WATER 201 - 1102 - 452.36 -03 AUTOMOTIVE EQUIPMENT 201 - 1102 - 452.36 -10 EXTERMINATING 201 - 1102 - 452.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT BURG GPS LEASE COMPLETED 2014 201 -1102- 452.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET - - - - - -- 391,886 ------ - - - - -- ------ 434,588 - - - - -- ------ 450,076 - - - - -- ------ 509,939 - - - - -- ------ 499,031 - - - - -- ------ 404,389 - - - - -- ------ 406,926 - - - - -- ------ 360,590 - - - - -- ------ 299,088 - - - - -- 404,424 0 0 0 0 0 0 1,200 0 0 0 0 0 0 0 25,344 43,776 43,776 25,536 21,888 45,435 TEXT AMP 45,435 45,435 0 0 0 0 756 1,430 1,430 833 714 1,306 TEXT AMP 1,306 1,306 209 136 13 0 70 150 150 7 7 150 2,150 263 961 0 0 0 0 0 0 0 14,438 15,071 14,188 10,497 8,905 8,000 8,000 5,255 4,575 9,000 TEXT AMP 7,200 800 8,000 3,696 3,820 3,696 3,788 4,104 4,754 4,754 2,772 2,772 4,754 TEXT AMP 4,254 4,254 0 493 0 176 0 0 0 0 0 0 0 0 0 35 46 0 50 45 45 0 1,498 2,840 500 2,705 47 0 0 0 0 0 37,514 38,886 34,742 45,374 40,061 35,100 33,900 20,248 15,624 40,000 37,457 18,127 26,798 20,941 22,330 30,000 30,000 22,183 21,662 30,000 3,159 3,996 4,801 3,638 3,758 4,000 4,000 2,333 1,912 4,000 0 200 141 0 150 0 50 50 50 0 2,416 2,481 3,612 5,349 2,786 3,700 3,700 687 353 3,700 2,104 1,918 2,060 994 470 2,075 2,075 831 603 2,075 0 0 0 0 0 19,995 19f995 19,994 19,994 0 TEXT AMP 0 0 0 0 0 256 256 256 256 0 TEXT AMT W A CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BURG GPS LEASE COMPLETED 2014 201 - 1102 - 452.39 -10 SUBSCRIPTIONS -REC 850 1,079 971 1,314 680 1,560 1,560 1,096 1,096 1,560 201 - 1102 - 452.39 -11 DUES 436 0 0 0 0 0 0 0 0 0 201 -1102- 452.39 -38 BAD DEBT /UNCOLLECT NSF CK 0 0 185 0 0 0 500 500 500 0 201 - 1102 - 452.39 -39 BANK CREDIT CARD CHARGES 16,396 17,890 15,376 17,572 18,748 18,000 18,000 9,463 6,621 18,000 201 - 1102 - 452.39 -70 EDUCATION & TRAINING 770 470 535 861 0 800 800 0 0 800 201 -1102- 452.39 -89 CONTRACT SERVICES /CHARGES 120,055 117,902 112,605 122,594 128,648 39,200 38,600 22,836 18,248 39,200 LEVEL TEXT TEXT AMT BUDG GPS MAINTENANCE AGREEMENT 7,200 POS SOFTWARE MAINTENANCE AGREEMENT 2,850 JOY JOHNS 1,500 SAFETY KLEEN- HAZARDOUS WASTE REMOVAL 2,500 IRRIGATION COMPUTER SOFTWARE MAINTENANCE AGREEMENT 3,450 VARIOUS REPAIRS AND SERVICES - VENDORS UNKNOWN 21,700 39,200 * OTHER SERVICES & CHARGES ------ - - - - -- 243,148 ------ - - - - -- ------ 225,572 - - - - -- ------ 221,184 - - - - -- 235,838 ------ - - - - -- ------ 256,903 - - - - -- 212,796 ------ - - - - -- ------ 212,796 - - - - -- ------ 134,925 - - - - -- 116,918 ------ - - - - -- 199,980 CAPITAL 201 - 1102 - 452.43 -09 GOLF COURSE EQUIPMENT 0 0 39,075 0 0 0 0 0 0 0 * CAPITAL 0 0 39,075 0 0 0 0 0 0 0 OTHER USES 201 -1102- 452.50 -02 INTER -FUND OPER. TRANSFES 80,162 77,528 69,964 71,226 91,048 70,000 70,000 0 0 70,000 LEVEL TEXT TEXT AMP BUDG GOLF NON- REVERTING FEES - TRANSFER TO FUND 405 70,000 70,000 201 - 1102 - 452.50 -05 ADMIINISTRATIVE COST 34,992 31,266 30,372 30,504 0 0 0 0 0 0 * OTHER USES 115,154 108,794 100,336 101,730 91,048 70,000 70,000 0 0 70,000 ** GOLF COURSES ------ - - - - -- 1,634,154 ------ - - - - -- ------ 1,637,829 - - - - -- 1,666,387 ------ - - - - -- 1,723,757 ------ - - - - -- 1,728,620 ------ - - - - -- 1,524,103 ------ - - - - -- ------ 1,526,640 - - - - -- ------ 989,643 - - - - -- 772,664 ------ - - - - -- 1,570,785 C.) cn CITY OF SOUTH BEND 2015 BUDGET 2014 2009 2010 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL PERSONNEL SERVICES 2013 ORIGINAL 201 -1103- 452.10 -01 REGULAR 645,932 656,872 LEVEL TEXT BUDGET TEXT AMP BUDG 1 DEPUTY DIRECTOR 826,309 69,707 1 ASSISTANT DIRECTOR- RECPEATION 1,049,351 56,100 1 ATHLETIC SUPERVISOR 42,822 2 CENTER SUPERVISOR @ $42,822 85,644 2 PROGRAM SUPERVISOR @ $42,822 85,644 1 YOUTH SUPERVISOR 42,822 1 RUM VILLAGE CENTER SUPERVISOR 39,648 8 PROGRAM COORDINATOR @ $33,937 271,496 1 FROM VIOLENCE PREVENTION COORD II 2 NEW POSITIONS FOR MLK CTR PROGRAM 1 CENTER SUPERVISOR- HOWARD PARK 42,822 1 VIOLENCE PREVENTION COORDINATOR II- POSITION CHANGED TO PROGRAM COORDINATOR 1 NATURALIST 34,930 0.5 GOLF COURSE /RINK MANAGER (SHARED POSITION) 26,860 2 ASSISTANT PROGRAM SUPERVISOR @ $33,937 67,874 1 ADMINISTRATIVE ASSISTANT SUPERVISOR 35,190 1 FITNESS /WELLNESS SUPERVISOR 33,937 1 ASSISTANT PROGRAM SUPERVISOR (POSITION ELIM) 1 DIRECTOR OF DEVELOPMENT (POSITION ELIMINATED) 1 DIRECTOR OF MARKETING & PROMOTIONS 53,610 1 PROJECT MANAGER 51,209 27TH PAYROLL 37,402 1,077,717 201 - 1103 - 452.10 -03 PART -TIME STAFF 201,823 199,072 LEVEL TEXT TEXT AMP BUDG SPECIAL EVENTS- 4,000 AQUATICS- 115,245 ATHLETICS- 64,602 PROGRAMS- 37,665 MARK<ETING- 2,592 CENTERS- 77,726 301,830 201 -1103- 452.10 -04 OVERTIME 0 0 201 -1103- 452.10 -05 TEMPORARY SERVICES 994 3,731 LEVEL TEXT TEXT AMP BUDG AQUATICS 3,300 CENTERS 2,400 5,700 2014 6/30/14 PROPOSED 2014 2014 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL BUDGET BUDGET 812,723 826,309 961,857 1,049,351 1,049,351 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 604,439 492,585 1,077,717 187,489 217,621 204,277 247,161 247,161 172,448 49,922 301,830 0 1,320 73 0 0 11 0 0 2,464 3,001 2,070 4,700 4,700 1,928 1,193 5,700 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1103 - 452.10 -09 PERMANENT PART TIME 51,744 83,374 80,445 85,926 97,966 68,618 68,618 46,462 36,812 94,309 LEVEL TEXT TEXT AMP BURG ADMINISTRATION 26,430 CHARLES BLACK CENTER 22,720 MARTIN LUTHER KING, JR CENTER 22,720 HOA7 PARK SENIOR CENTER 11,220 M K SENIORS 7,726 27TH PAYROLL 3,493 94,309 201 - 1103 - 452.11 -01 FICA - REGULAR 66,722 69,945 81,451 85,332 94,589 104,432 104,432 61,740 43,443 112,750 LEVEL TEXT TEXT AMP BUDG REGULAR SALARIES - $1,040,315 X 7.65 % = 109,622 27TH PAYROLL 3,128 112,750 201 -1103- 452.11 -04 PERF - REGULAR 38,726 41,048 56,890 72,248 96,198 117,526 117,526 67,683 55,170 120,704 w rn LEVEL TEXT TEXT AMP BURG REGULAR SALARIES $1,040,961 X 11.2% 116,515 27TH PAYROLL 4,189 120,704 201 -1103- 452.11 -07 UNIIMPLOYMENT COMP 7,290 12,216 5,418 11,791 10,146 6,849 6,849 1,998 1,712 7,398 LEVEL TEXT TEXT AMP BUDG UNEMPLOYMENT FEE- 0.5% OF PAYROLL 7,398 7,398 201- 1103 - 452.11 -08 GROUP INSURANCE - HEALTH 136,117 94,061 146,788 142,245 182,135 217,237 217,237 124,582 100,812 266,547 LEVEL TEXT TEXT AMP BUDG LONG TERM DISABILITY: 25.5 EMP X $3.77 X 24 PAY PERIODS 2,307 GROUP HEALTH: 21.5.5 EMP X $500.00 X 24 PAY PERIODS 258,000 INS REBATE 4 EMP X $65.00 X 24 PAY PERIODS 6,240 266,547 201 -1103- 452.11 -09 GROUP INSURANCE - LIFE 2,102 2,088 2,670 2,620 2,900 3,060 3,060 1,775 1,435 3,060 LEVEL TEXT TEXT AMP BUDG 25.5 EMPLOYEES X $5 X 24 PAY PERIODS 3,060 3,060 w V CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 - 1103 - 452.11 -18 FLEX. SPENDING ACCOUNT LEVEL TEXT BURG 6 EMP X $0 201 - 1103 - 452.11 -24 CELL PHONE ALLOVLMNCE LEVEL TEXT BUDG 2 EMPLOYEES * PERSONNEL SERVICES SUPPLIES 201 - 1103 - 452.21 -02 STATIONERY & PRINTING LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP MATERIALS AND SUPPLIES 201 - 1103 - 452.21 -03 CENTRAL STORES - OFFICE 201 -1103- 452.21 -04 OTHER -OFFICE SUPPLIES 201- 1103 - 452.21 -05 SMALL OFFICE EQUIPMENT 201 - 1103 - 452.22 -05 UNIFORMS LEVEL TEXT BURG AQUATICS ATHLETICS PROGRAMS UNIFORMS FOR PROGRP,NLS AND PARTICIPANTS 201 -1103- 452.22 -20 C.S.- MEDICAL /SAFETY LEVEL TEXT BUDG AQUATICS 201 - 1103 - 452.22 -22 OTHER - MEDICAL /SAFETY LEVEL TEXT BURG AQUATICS 201 - 1103 - 452.22 -23 RECREATION SUPPLIES LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 10,000 0 0 0 0 0 0 0 0 0 TEXT AMP 990 1,135 1,740 1,685 2,015 2,400 2,400 630 540 1,080 TEXT AMP 1,080 1,080 1,162,440 1,163,542 1,378,078 1,450,098 1,654,226 1,821,334 1,821,334 1,083,696 783,623 1,991,095 1,968 3,543 5,836 4,346 6,728 7,066 7,066 3,898 3,459 7,666 TEXT AMT 7,666 7,666 641 2,062 0 613 552 1,000 1,000 0 0 4,500 1,597 240 3,873 1,387 2,423 2,150 2,150 210 210 2,100 106 2,752 0 931 639 0 0 347 347 0 1,390 773 503 545 1,809 1,900 2,300 653 0 1,900 TEXT AMT 600 1,300 1,900 1,412 1,336 1,020 1,430 1,604 1,810 1,810 1,434 1,434 1,810 TEXT AMP 1,810 1,810 1,258 8,190 4,937 6,144 1,117 1,856 1,856 0 0 1,856 TEXT AMP 1,856 1,856 44,978 53,848 58,283 42,077 60,877 56,130 59,654 24,243 11,592 83,930 TEXT AMP CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG ATHLETICS 2,200 CENTERS 70,300 REC A IN 2,000 PROGRAMS 6,645 SPECIAL EVENTS 2,785 83,930 201 -1103- 452.22 -24 OPERATION /MAINP. SUPPLIES 8,394 13,543 10,764 7,275 14,513 13,560 13,560 5,607 4,633 13,660 LEVEL TEXT TEXT AMP BUDG AQUATICS 10,910 ATHLETICS 1,300 CENTERS 1,300 M9U<ETING & DEVELOPMENT 150 13,660 201 - 1103 - 452.22 -30 CONCESSIONS INVENTORY 3,540 6,901 9,092 8,198 5,250 6,000 6,000 2,589 2,452 6,000 201 -1103- 452.23 -99 REPAIR & MAINT. MATERIALS 79 242 0 52 1,564 1,200 1,200 0 0 1,300 * ------ SUPPLIES - - - - -- 65,363 ------ - - - - -- ------ 93,430 - - - - -- ------ 94,308 - - - - -- ------ 72,998 - - - - -- ------ 97,076 - - - - -- ------ 92,672 - - - - -- ------ 96,596 - - - - -- ------ 38,981 - - - - -- ------ 24,127 - - - - -- 124,722 Ca co OTHER SERVICES & CHARGES 201 - 1103 - 452.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 0 0 0 3,600 0 0 0 201 - 1103 - 452.31 -70 ACM FEE ALLOCATION 0 0 0 0 25,344 55,145 55,145 32,168 27,572 62,668 LEVEL TEXT TEXT AMP BUDG 2014 FIXED COST ALLOCATION #1 62,668 ADMINISTRATIVE FEE 62,668 201 - 1103 - 452.32 -02 POSTAGE 378 145 88 234 102 200 210 207 207 200 201 -1103- 452.32 -03 TRAVEL -PARK DEPARTMENT 266 0 63 366 65 0 0 0 0 0 201 - 1103 - 452.32 -21 TRAVEL - MILEAGE 0 0 0 0 2,071 5,667 5,667 1,043 473 5,667 LEVEL TEXT TEXT AMP BUDG USE OF PERSONAL VEHICLES FOR RECREATION PROGRAMS SPECIAL EVENTS 1,225 AQUATICS 1,500 CENTERS 1,000 PROGRAMS 1,942 5,667 201 -1103- 452.32 -22 TRAVEL - AIRFARE 0 0 0 0 0 500 710 0 703 500 201 - 1103 - 452.32 -23 TRAVEL - HOTEL 0 0 0 0 0 500 500 0 0 500 201 -1103- 452.32 -24 TRAVEL - DAIS 0 0 0 0 0 300 300 24 24 300 201 - 1103 - 452.32 -25 TRAVEL - OTHER 0 0 0 0 0 0 30 10 10 0 201 - 1103 - 452.33 -01 PRCMOTIONAL SUPPLIES 322 0 0 0 0 0 0 0 0 0 201 -1103- 452.33 -02 PUBLICATION LEGAL NOTICE 0 445 0 0 0 0 0 0 0 0 201 - 1103 - 452.33 -03 PROMOTIONAL - PARK DEPT. 2,710 3,348 2,942 4,391 18,354 35,522 43,922 13,623 11,067 41,122 CITY OF SOUTH BEND 2015 BUDGET 6/30/14 PROPOSED YTD 2015 ACTUAL BUDGET 22 200 138 1,811 0 0 2014 2014 2014 9,500 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL LEVEL TEXT TEXT AMP BUDG ATHLETICS 1,250 CENTERS 700 REC ADMINISTRATION 1,764 SPECIAL EVENTS 2,400 MA=TING & PROMOTION 35,008 41,122 201 -1103- 452 .39 -01 REFNDS,AWARDS,IMDEM (TIES 150 492 130 0 52 200 200 22 201 - 1103 - 452.39 -10 SUBSCRIPTIONS -REC 297 220 100 178 523 1,211 1,211 138 201 -1103- 452.39 -11 DUES 0 0 120 95 0 0 0 0 201- 1103 - 452.39 -38 BAD DEBT /UNCOLLECT NSF CK 0 0 50 0 0 0 0 0 201 - 1103 - 452.39 -39 BANK CREDIT CARD CHARGES 5,815 6,592 7,254 7,882 9,280 8,000 8,000 5,918 201 - 1103 - 452.39 -70 EDUCATION & TRAINING 0 0 0 297 0 1,000 1,000 65 201 - 1103 - 452.39 -89 CONTRACT SERVICES /CHARGES 19,219 25,363 38,008 57,727 65,489 64,437 60,587 33,452 Ca LEVEL TEXT TEXT AMP BUDG AQUATICS 11,955 ATHLETICS 200 CENTERS 9,550 REC ADMINISTRATION 2,000 REC PRCGRAMS 1,000 SPECIAL EVENTS 41,932 66,637 201 - 1103 - 452.39 -99 MILEAGE REIMBURSEMENT 1,532 2,074 2,526 4,025 109 0 0 0 * OTHER SERVICES & CHARGES 30,689 38,679 51,281 75,195 121,389 172,682 181,082 86,670 OTHER USES 201 -1103- 452.50 -02 INTER -FUND OPER. TRANSFRS 11,204 10,753 11,313 12,362 11,005 15,500 15,500 0 LEVEL TEXT TEXT AMP BUDG NON- REVERTING FEES - TRSFR TO FUND 405 - ICE RINK 6,500 NON- REVERTING FEES - TRSFR TO FUND 405 - EAST RACE 9,000 15,500 201 - 1103 - 452.50 -05 ADMIINISTRATIVE COST 27,158 ------ - - - - -- 21,542 ------ - - - - -- ------ 21,588 - - - - -- 23,124 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- * OTHER USES 38,362 32,295 32,901 35,486 11,005 15,500 15,500 0 ** RECREATION 1,296,854 1,327,946 1,556,568 1,633,777 1,883,696 2,102,188 2,114,512 1,209,347 6/30/14 PROPOSED YTD 2015 ACTUAL BUDGET 22 200 138 1,811 0 0 0 0 4,822 9,500 147 1,000 20,483 66,637 0 0 65,668 190,105 0 15,500 0 0 - - - - - -- ------ - - - - -- 0 15,500 873,417 2,321,422 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 201 -1104- 452.10 -01 REGULAR 247,923 257,115 254,644 237,668 215,778 343,452 283,452 33,664 29,569 0 201 - 1104 - 452.10 -02 HOURLY 415,647 436,020 509,528 513,969 484,464 564,595 75,837 64,470 55,746 42,854 LEVEL TEXT TEXT AMP BURG 1 BLDG & STRUCTURE MAINT. ($19.84/HR) 41,267 27TH PAYROLL 1,587 ZOO OPERATED BY POTAWATOMI ZOOLOGICAL SOCIETY THIS EMPLOYEE WILL REMAIN A CITY EMPLOYEEE UNTIL REACHING 10 YEARS OF EMPLOYMENT 42,854 201 -1104- 452.10 -03 PART -TIME STAFF 148,431 123,872 99,870 124,541 125,493 163,000 3,000 808 808 0 201 - 1104 - 452.10 -04 OVERTIME 10,656 14,993 14,551 13,660 13,947 14,900 14,900 2,542 2,038 1,000 LEVEL TEXT TEXT AMP BURG ANTICIPATED OVERTIME FOR CITY EMPLOYEE 1,000 1,000 A 201- 1104 - 452.10 -05 TEMPORARY SERVICES 0 0 0 0 3,543 0 0 0 0 0 201 -1104- 452.10 -09 PERMANENT PART TIME 102,277 95,395 84,931 90,522 127,638 18,000 18,000 4,648 4,648 0 201 - 1104- 452.10 -15 ZOO SEPARATION PAYOUTS 0 0 0 0 0 0 98,758 98,757 98,757 0 LEVEL TEXT TEXT AMP BUDG ZOO OPERATED BY POTAWATCMI ZOOLOGICAL SOCIETY PAYOUTS COMPLETED IN 2014 201 - 1104- 452.11 -01 FICA - REGULAR 69,544 69,238 72,570 74,005 72,911 84,451 84,451 15,609 14,628 3,274 LEVEL TEXT TEXT AMP BURG ALL SALARIES $42,306 X 7.650= 3,236 27TH PAYROLL 38 3,274 201 - 1104 - 452.11 -04 PERF - REGULAR 40,244 44,341 54,374 67,968 73,590 103,259 68,259 14,969 13,477 4,920 LEVEL TEXT TEXT AMP BURG $42,308 X 11.20= 4,738 27TH PAYROLL 182 4,920 201- 1104 - 452.11 -07 UNEMPLOYMENT COMP 12,003 18,715 4,905 10,158 7,834 5,520 5,520 1,610 1,380 219 LEVEL TEXT TEXT AMP BUDG UNEMPLOYMENT ADMIN FEE 0.5% OF PAYROLL 219 219 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1104 - 452.11 -08 GROUP INSURANCE - HEALTH 150,349 123,218 176,055 166,229 162,130 215,824 25,824 28,583 24,760 12,090 LEVEL TEXT TEXT AMP BURG ZOO OPERATED BY POTAWATONII ZOOLOGICAL SOCIETY LONG TERM DISABILITY: 1 EMPLOYEES X $3.77 X 24 PAY PERIODS 90 ................... ............................... GROUP HEALTH INSURANCE :........................... 1 EMP X $500.00 X 24 PAY PERIODS 12,000 12,090 201 - 1104- 452.11 -09 GROUP INSURANCE - LIFE 2,205 2,200 2,605 2,520 2,460 2,760 2,760 377 332 120 LEVEL TEXT TEXT AMT BUDG Z00 OPERATED BY POTAWATONII ZOOLOGICAL SOCIETY LIFE INSURANCE: 1 EMPLOYEE X $5 X 24 PAY PERIODS 120 120 201- 1104 - 452.11 -10 CLOTHING \SHOE ALLOWANCE 761 1,641 3,315 2,441 3,188 3,200 3,200 0 0 200 A LEVEL TEXT TEXT AMP BURG CLOTHING ALLOWANCE PER UNION AGREEMENT 1 EMPLOYEES X $200= 200 200 201 -1104- 452.11 -11 TOOL ALLOWANCE 637 324 323 0 325 325 325 0 0 325 LEVEL TEXT TEXT AMP BURG TOOL ALLOWANCE PER TEAMSTERS CONTRACT: 1 @ $325 325 325 201 - 1104 - 452.11 -12 AUTO ALLOWANCE 0 0 3,250 4,200 0 0 0 0 0 0 201- 1104 - 452.11 -18 FLEX. SPENDING ACCOUNT 9,000 0 0 0 0 0 0 0 0 0 201- 1104 - 452.11 -24 CELL PHONE ALLOWANCE 0 0 35 945 950 1,260 1,260 125 125 0 201 - 1104 - 452.11 -99 OTHER FRINGE BENEFITS 765 1,800 1,680 1,800 1,600 1,800 1,800 280 0 500 LEVEL TEXT TEXT AMT BUDG EMPLOYER RETIREMENT CONTRIBUTION FOR TEAMSTERS 500 500 * PERSONNEL SERVICES 1,210,442 1,188,872 1,282,636 1,310,626 1,295,851 1,522,346 687,346 266,442 246,269 65,502 SUPPLIES 201 - 1104 - 452.21 -02 STATIONERY & PRINTING 679 819 972 1,200 1,551 1,628 1,628 511 438 0 201 - 1104 - 452.21 -03 CENTRAL STORES - OFFICE 1,272 1,080 495 133 360 500 500 0 0 0 201 - 1104- 452.21 -04 OTHER -OFFICE SUPPLIES 2,275 2,191 2,915 2,772 1,985 3,000 3,000 85 85 0 201 -1104- 452.22 -01 CENTRAL SERVICE GASOLINE 1,180 2,122 4,192 3,253 2,786 3,105 3,105 1,036 672 0 201 - 1104- 452.22 -05 UNIFORMS 5,831 5,392 2,478 2,786 2,837 2,500 2,500 0 0 0 A N CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 201 - 1104 - 452.22 -06 ZOO FEED 103,733 100,058 121,214 117,987 132,824 115,000 115,158 16,070 16,070 0 201 -1104- 452.22 -15 OTHER - CLEANING SUPPLIES 987 1,990 882 0 0 0 0 0 0 0 201 -1104- 452.22 -20 C.S.- MEDICAL /SAFETY 4 100 66 0 1,172 200 200 0 0 0 201 - 1104 - 452.22 -21 HOUSEHOLD,LAUNDRY,CLEAN 7,924 5,843 7,758 12,855 13,540 9,000 9,000 242 242 0 201 -1104- 452.22 -22 OTHER - 111EDICAL /SAFETY 23,635 17,444 18,567 19,130 19,469 25,000 25,303 100 100 0 201 - 1104 - 452.22 -24 OPERATIONMAINT. SUPPLIES 16,201 19,388 25,101 18,259 25,275 25,000 25,727 737 737 0 201 - 1104 - 452.22 -25 PLANTS CHEM. SEED & FERT. 573 99 919 811 1,281 1,000 1,000 0 0 0 201 -1104- 452.22 -29 INVENTORY "FOR SALE" 77,088 62,504 80,573 88,753 79,803 80,000 80,372 0 0 0 201 - 1104 - 452.22 -30 CONCESSIONS INVENTORY 58,799 58,267 84,020 91,202 106,977 80,000 80,000 150- 150- 0 201 -1104- 452.22 -99 GAS OTHER 4,630 5,468 6,287 9,531 7,356 6,038 6,038 0 0 0 201 -1104- 452.23 -10 REPAIR PARTS 0 0 0 2,120 445 2,500 2,500 0 0 0 201 - 1104 - 452.23 -20 SMALL TOOLS & EQUIPMENT 829 1,575 2,441 2,159 1,776 2,500 2,500 0 0 0 201 -1104- 452.23 -30 CONCRETE & ASPHALT 0 0 0 579 0 0 0 0 0 0 201 - 1104- 452.23 -99 REPAIR & MAINT. MATERIALS 20,718 27,804 36,323 27,357 32,546 29,000 29,915 1,356 704 0 * SUPPLIES 326,358 312,144 395,203 400,887 431,983 385,971 388,446 19,987 18,898 0 OTHER SERVICES & CHARGES 201- 1104- 452.31 -09 VETERINARIAN SERVICES 19,527 14,269 22,733 22,148 30,225 20,000 20,140 1,240 1,240 0 201- 1104 - 452.31 -20 ZOOLOGICAL SOCIETY 0 0 0 0 0 0 835,000 833,307 833,307 784,498 LEVEL TEXT TEXT AMP BUDG ZOO OPERATED BY POTAVIATOMI ZOOLOGICAL SOCIETY PER MQKORANDUM OF UNDERSTANDING FOR 2015 - CONTRIBUTION OF $850,000 BY CITY 850,000 LESS EXPENSE OF CITY EMPLOYEE 65,502- 784,498 201 - 1104- 452.31 -70 ADM FEE ALLOCATION 0 0 0 0 31,200 59,380 59,380 34,638 29,690 0 201 - 1104- 452.31 -71 CENTRAL STORES ALLOCATION 0 0 0 0 756 5,542 5,542 3,234 2,772 0 201 - 1104- 452.32 -02 POSTAGE 618 499 770 849 453 1,000 1,000 0 0 0 201 -1104- 452.32 -03 TRAVEL -PARK DEPARTMENT 7,426 6,090 6,685 4,045 2 0 0 0 0 0 201 - 1104 - 452.32 -04 TELEPHONE 7,632 6,664 9,844 8,729 7,347 7,320 7,320 1,778 1,778 0 201 -1104- 452.32 -05 OTHER COIN /TRANS 3,288 3,549 3,371 3,847 4,131 4,720 4,720 0 0 0 201 -1104- 452.32 -21 TRAVEL - MILEAGE 0 0 0 0 436 0 0 0 0 0 201 - 1104 - 452.32 -22 TRAVEL - AIRFARE 0 0 0 0 0 3,000 3,000 0 0 0 201 -1104- 452.32 -23 TRAVEL - HOTEL 0 0 0 0 3,764 3,000 3,000 0 0 0 201 - 1104 - 452.32 -24 TRAVEL - MEALS 0 0 0 0 898 1,000 1,000 0 0 0 201 - 1104 - 452.32 -25 TRAVEL - OTHER 0 0 0 0 753 0 0 0 0 0 201 -1104- 452.33 -01 PROMOTIONAL SUPPLIES 1,011 353 3,292 386 1,440 1,500 1,500 0 0 0 201 - 1104 - 452.35 -01 ELECTRIC 54,492 55,459 67,766 68,096 80,748 67,000 62,000 7,825 7,825 0 201 - 1104 - 452.35 -02 GAS 55,120 27,958 41,482 33,548 36,612 40,000 40,000 6,007 6,007 0 201 -1104- 452.35 -03 TRASH REMOVAL 1,389 1,862 1,194 2,863 1,168 2,000 2,000 308 308 0 201 - 1104 - 452.35 -04 VOTER 0 0 454 475 350 0 0 0 0 0 201- 1104 - 452.36 -02 OFFICE EQUIPMENT 1,648 1,236 2,139 1,093 2,829 2,000 2,000 0 0 0 201 - 1104 - 452.36 -03 AUTOMOTIVE EQUIPMENNT 3,040 5,902 3,918 6,062 7,804 6,500 6,500 706 244 0 201 - 1104 - 452.36 -10 EXTERMINATING 2,985 2,984 3,281 3,702 2,594 3,000 3,000 232 232 0 201 - 1104 - 452 .39 -01 REFNDS,AVZSRDS,IMDEM IITIES 8,489 6,684 8,155 8,410 6,907 6,000 6,000 0 0 0 201 - 1104- 452.39 -10 SUBSCRIPTIONS -REC 10,510 2,042 2,652 281 35 0 0 0 0 0 A W CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 -1104- 452.39 -11 DUES 201 - 1104 - 452.39 -38 BAD DEBT /UNCOLLECT NSF CK 201 -1104- 452.39 -39 BANK CREDIT CARD CHARGES 201 -1104- 452.39 -70 EDUCATION & TRAINING 201 - 1104 - 452.39 -71 EDUCATIONAL SERVICES 201 -1104- 452.39 -89 CONTRACT SERVICES /CHARGES * OTHER SERVICES & CHARGES CAPITAL 201 - 1104- 452.42 -01 LAND IMPROVEMENTS * CAPITAL OTHER USES 201 -1104- 452.50 -02 INTER -FUND OPER. TRANSFRS 201 - 1104 - 452.50 -05 ADMINISTRATIVE COST * OTHER USES ** POTANIaTOMI ZOO 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 6,342 10,717 8,763 4,015 10,600 10,600 0 0 0 0 0 234 236 0 0 0 0 0 0 8,715 10,012 10,650 11,345 13,207 12,000 12,000 276 276 0 2,164 2,460 2,820 2f622 1, 898 3,000 3,850 0 0 0 1,629 56 320 0 846 0 0 0 0 0 12,331 --- - - - - -- ------ 10,069 - - - - -- 15,593 ------ - - - - -- ------ 10,621 - - - - -- ------ 15,367 - - - - -- 18,200 ------ - - - - -- ------ 23,320 - - - - -- ------ 23,208 - - - - -- ------ 23,208 - - - - -- ------ 0 - - - - -- 202,014 164,490 218,070 198,121 255,785 276,762 1,112,872 912,759 906,887 784,498 0 0 0 0 0 0 5,000 5,000 5,000 0 0 0 0 0 0 0 5,000 5,000 5,000 0 93,617 92,520 95,000 104,019 102,771 95,000 90,000 0 0 0 34,188 30,675 33,120 33,744 0 0 0 0 0 0 127,805 --- - - - - -- 123,195 ------ - - - - -- 128,120 ------ - - - - -- ------ 137,763 - - - - -- 102,771 ------ - - - - -- 95,000 ------ - - - - -- 90,000 ------ - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 1,866,619 1,788,701 2,024,029 2,047,397 2,086,390 2,280,079 2,283,664 1,204,188 1,177,054 850,000 A A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PERSONNEL SERVICES 201- 1106 - 452.10 -02 HOURLY 201- 1106 - 452.10 -03 PART -TIME STAFF 201 - 1106 - 452.10 -04 OVERTIME 201- 1106 - 452.10 -09 PERMANENT PART TIME 201 - 1106 - 452.11 -01 FICA - REGULAR 201 - 1106 - 452.11 -04 PERF - REGULAR 201- 1106 - 452.11 -07 UNEMPLOYMENT COMP 201 - 1106 - 452.11 -08 GROUP INSURANCE - HEALTH 201- 1106 - 452.11 -09 GROUP INSURANCE - LIFE 201 - 1106 - 452.11 -18 FLEX. SPENDING ACCOUNT 201 - 1106 - 452.11 -24 CELL PHONE ALLOWANCE 201- 1106 - 452.11 -99 OTHER FRINGE BENEFITS * PERSONNEL SERVICES SUPPLIES 201 - 1106 - 452.22 -05 UNIFORMS 201- 1106 - 452.22 -25 PLANTS CHEM. SEED & FERT. 201 -1106- 452.23 -99 REPAIR & MAINT. MATERIALS * SUPPLIES OTHER SERVICES & CHARGES 201 - 1106 - 452.31 -70 ACM FEE ALLOCATION LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 201 - 1106 - 452.32 -05 OTHER COMM /TRANS 201 -1106- 452.35 -01 ELECTRIC LEVEL TEXT BUDG BUILDING AND NOTRE DAME COMPUTER POD 201 - 1106 - 452.35 -02 GAS LEVEL TEXT BUDG HEATING FOR YEAR 201 - 1106 - 452.35 -03 TRASH REMOVAL 201 - 1106 - 452.36 -10 EXTERMINATING 201 - 1106 - 452.39 -01 REFNDS,AWARDS,INIDEMNITIES 201 - 1106 - 452.39 -89 CONTRACT SERVICES /CHARGES LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 30,688 0 0 0 0 0 0 0 0 0 4,400 0 0 0 0 0 0 0 0 0 2,024 0 0 0 0 0 0 0 0 0 2,523 0 0 0 0 0 0 0 0 0 3,401 0 0 0 0 0 0 0 0 0 1,960 0 0 0 0 0 0 0 0 0 552 5,992 0 0 0 0 0 0 0 0 4,499 0 0 0 0 0 0 0 0 0 110 0 0 0 0 0 0 0 0 0 1,000 0 0 0 0 0 0 0 0 0 140 0 0 0 0 0 0 0 0 0 320 0 0 0 0 0 0 0 0 0 - - - - - -- 51,617 ------ - - - - -- ------ 5,992 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 530 70 0 0 0 0 0 0 0 0 1,613 0 0 0 0 0 0 0 0 0 2,652 336 644 0 72 750 750 0 0 750 4,795 406 644 0 72 750 750 0 0 750 0 0 0 0 1,956 2,258 2,258 1,317 1,129 1,623 TEXT AMT 1,623 1,623 923 624 624 624 624 624 624 312 312 624 916 6,322 6,297 4,634 3,541 7,000 7,000 72 62 7,000 TEXT AMT 8,400 8,400 70,384 36,049 46,939 16,299 18,795 20,000 20,000 20,112 20,080 20,000 TEXT AMT 20,000 20,000 1,252 1,353 1,601 1,733 1,904 1,800 1,800 1,249 1,071 2,000 544 0 0 80 40 0 0 0 0 0 1,000 0 0 0 0 0 0 0 0 0 983 2,451 0 2,562 24,415 22,000 27,182 23,365 21,509 22,000 TEXT AMP A U7 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG OTHER REPAIRS AND SERVICES TO MAINTAIN BUILDING 7,000 STIPEND TO BOTANICAL SOCIETY PER MEMO OF 15,000 UNDERSTANDING WITH BOTANICAL SOCIETY 22,000 ------ * OTHER SERVICES & CHARGES - - - - -- ------ 76,002 - - - - -- ------ 46,799 - - - - -- ------ 55,461 - - - - -- ------ 25,932 - - - - -- ------ 51,275 - - - - -- ------ 53,682 - - - - -- ------ 58,864 - - - - -- ------ 46,427 - - - - -- ------ 44,162 - - - - -- 53,247 OTHER USES 201 -1106- 452.50 -05 ADMINISTRATIVE COST 3,084 4,110 1,608 1,932 0 0 0 0 0 0 * OTHER USES 3,084 4,110 1,608 1,932 0 0 0 0 0 0 ------ ** POTAWATOMI GREENHOUSE - - - - -- ------ 135,498 - - - - -- ------ 57,307 - - - - -- ------ 57,713 - - - - -- ------ 27,864 - - - - -- ------ 51,347 - - - - -- ------ 54,432 - - - - -- ------ 59,614 - - - - -- ------ 46,427 - - - - -- ------ 44,162 - - - - -- 53,997 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION A PERSONNEL SERVICES 201 - 1107 - 452.10 -03 PART -TIME STAFF 201 - 1107 - 452.10 -04 OVERTIME 201- 1107 - 452.11 -01 FICA - REGULAR 201 - 1107 - 452.11 -07 UNEMPLOYMENT COMP * PERSONNEL SERVICES ** COW= SVC BLOCK GRANT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 208,225 0 0 0 0 0 0 0 0 0 381- 0 0 0 0 0 0 0 0 0 15,899 0 0 0 0 0 0 0 0 0 1,141 0 0 0 0 0 0 0 0 0 224,884 0 0 0 0 0 0 0 0 0 224,884 0 0 0 0 0 0 0 0 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 201 -1108- 452.10 -01 REGULAR 0 0 17,107 32,631 33,281 39,385 39,385 23,967 19,423 47,018 LEVEL TEXT TEXT AMP BUDG 1 FOREMAN V 45,277 27TH PAYROLL 1,741 47,018 201 - 1108 - 452.10 -03 PART -TIME STAFF 0 0 26,415 18,341 20,650 26,100 26,100 8,649 6,556 15,000 LEVEL TEXT TEXT AMP BUDG PART TIME GRAFFITI WORKER 15,000 15,000 201 -1108- 452.10 -04 OVERTIME 0 0 47 57 3 1,000 1,000 38 38 0 201 - 1108 - 452.11 -01 FICA - REGULAR 0 0 2,355 3,852 4,070 5,086 5,086 2,460 1,960 4,744 LEVEL TEXT TEXT AMP BUDG $62,018 X 7.650= 4,611 A 27TH PAYROLL 133 v 4,744 201 -1108- 452.11 -04 PERF - REGULAR 0 0 1,197 2,855 3,328 4,523 4,523 2,684 2,175 5,266 LEVEL TEXT TEXT AMP BUDG $47,018 X 11.20= 5,071 27TH PAYROLL 195 5,266 201 - 1108 - 452.11 -07 UNEMPLOYMENT COMP 0 0 0 598 447 332 332 97 83 310 LEVEL TEXT TEXT AMP BURG UNEMPLOYMENT =N FEE 310 0.5% OF PAYROLL 310 201 - 1108 - 452.11 -08 GROUP INSURANCE - HEALTH 0 0 3,788 8,298 9,138 10,194 10,194 6,372 5,097 12,090 LEVEL TEXT TEXT AMP BUDG-------------------------------------------------- LONG TERM DISABILITY 1 EMPLOYEES X $3.77 X 24 PAY PERIODS 90 GROUP HEALTH INSURANCE :........................... 1 EMP X $500.00 X 24 PAY PERIODS 12,000 INS REBATE 0 EMP X $65.00 X 24 PAY PERIODS 12,090 A W CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 201 - 1108 - 452.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT BURG LIFE: 1 EMPLOYEES $5 X 24 PAY PERIODS * PERSONNEL SERVICES SUPPLIES 201- 1108 - 452.21 -02 STATIONERY & PRINTING LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #5 PRINT SHOP 201 - 1108 - 452.22 -24 OPERATION /MAINT. SUPPLIES 201 -1108- 452.22 -25 PLANTS CHEM. SEED & FERT. 201 - 1108 - 452.22 -99 GAS OTHER 201 -1108- 452.23 -10 REPAIR PARTS 201 -1108- 452.23 -20 SMALL TOOLS & EQUIPMENT * SUPPLIES OTHER SERVICES & CHARGES 201 - 1108 - 452.31 -70 ACM FEE ALLOCATION LEVEL TEXT BURG 2015 FIXED COST ALLOCATION #1 ADMINISTRATIVE FEE 201 - 1108 - 452.32 -04 TELEPHONE LEVEL TEXT BURG HOT SPOTS, 201 -1108- 452.32 -24 TRAVEL - MEALS * OTHER SERVICES & CHARGES CAPITAL 201 - 1108 - 452.43 -02 MOTOR EQUIPMENT 201 - 1108 - 452.43 -07 PARK EQUIPMENT 201 -1108- 452.43 -08 COMPUTER EQUIP. & NETWORK * CAPITAL ** GRAFFITI REMOVAL * ** PARK DEPARTMENT FUND 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 45 120 120 120 120 75 60 120 TEXT AMP 120 120 0 0 50,954 66,752 71,037 86,740 86,740 44,342 35,393 84,548 0 0 116 6 120 122 122 76 66 0 TEXT AMP 0 0 10,364 7,384 10,880 9,000 9,000 6,393 5,008 8,000 0 0 0 1,249 1,895 2,500 2,500 1,039 1,039 0 0 0 0 0 0 1,000 1,000 0 0 1,000 0 0 326 0 0 0 0 0 0 0 0 0 587 396 0 1,000 1,000 0 0 1,000 0 0 11,393 9,035 12,895 13,622 13,622 7,508 6,113 10,000 0 0 0 0 1,956 2,748 2,748 1,603 1,374 3,096 TEXT AMP 3,096 3,096 0 0 0 0 448 750 750 338 275 730 TEXT AMP 730 730 0 0 0 0 18 0 0 0 0 0 ---- - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 0 ------ - - - - -- 2,422 ------ - - - - -- 3,498 ------ - - - - -- 3,498 ------ - - - - -- ------ 1,941 - - - - -- 1,649 ------ - - - - -- 3,826 0 0 46,879 0 0 0 0 0 0 0 0 0 22,681 0 0 0 0 0 0 0 0 0 2,695 0 0 0 0 0 0 0 0 0 72,255 0 0 0 0 0 0 0 ---- - - - - -- 0 ---- - - - - -- ------ - - - - -- 0 ------ - - - - -- ------ - - - - -- 134,602 ------ - - - - -- ------ - - - - -- 75,787 ------ - - - - -- ------ - - - - -- 86,354 ------ - - - - -- ------ - - - - -- 103,860 ------ - - - - -- ------ - - - - -- 103,860 ------ - - - - -- ------ - - - - -- 53,791 ------ - - - - -- ------ - - - - -- 43,155 ------ - - - - -- ------ - - - - -- 98,374 ------ - - - - -- 10,709,822 11,034,233 11,758,526 12,012,845 12,392,940 12,384,527 12,600,878 7,369,400 5,954,148 10,968,933 49 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name RECREATION - NONREVERTING Fund Number 203 2014 2015 Budget 2012 2013 Amended 6/3012014 Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - ChargesforServices 1,039,835 1,003,318 1,449,592 512,679 1,578,935 1,464,088 1,478,729 1,493,516 1,508,451 129,343 8.9% Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income Transfers In Total Revenue 1,039,835 1,003,318 1,449,592 512,679 1,578,935 1,464,088 1,478,729 1,493,516 1,508,451 129,343 8.9% EXPENDITURES Expenditures by Cost Center Recreation Nonreverting Fund 977,654 896,201 1,479,064 384,975 1,680,262 1,493,855 1,508,793 1,523,881 1,539,120 201,198 13.6% Total Cost Center Expenditures 977,654 896,201 1,479,064 384,975 1,680,262 1,493,855 1,508,793 1,523,881 1,539,120 201,198 13.6% Expenditures by Account Type Personnel Salaries & Wages 451,957 408,131 572,409 175,408 688,391 578,133 583,914 589,754 595,651 115,982 20.3% Fringe Benefits 33,918 30,749 41,218 13,270 49,451 41,630 42,046 42,467 42,892 8,233 20.0% Total Personnel 485,875 438,880 613,627 188,678 737,842 619,763 625,961 632,221 638,543 124,215 20.2% Su lies 178,685 219,805 274,095 74,140 277,645 326,836 330,104 333,405 336,739 3,550 1.3% Services & Charges Professional Services - 24,264 46,708 21,003 44,003 47,175 47,647 48,123 48,605 (2,705) -5.8% Printing & Advertising 53,770 42,749 102,194 14,275 87,356 103,216 104,248 105,291 106,343 (14,838) -14.5% Utilities - - - - - - - - - - Education & Training - - - - - - - - - - - Travel 18,773 18,397 70,091 11,685 74,406 70,792 71,500 72,215 72,937 4,315 6.2% Repairs & Maintenance - - - - - - - - - - - Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 202,059 152,106 273,349 75,193 315,010 1 276,082 278,843 281,632 284,448 41,661 15.2% Total services & Charges 274,602 237,516 492,342 122,156 520,775 497,265 502,238 507,260 512,333 28,433 5.8% Capital 38,492 99,000 (99,000) - 100.0% Total Expenditures by Type 977,654 896,201 1,479,064 384,974 1,536,262 1,443,865 1,458,303 1,472,886 1,487,615 57,198 3.9% Net Surplus /(Deficit) 62,181 107,117 (29,472) 127,705 42,673 20,223 20,426 20,630 20,836 Beginning Cash Balance 617,553 670,317 777,434 777,434 747,962 790,635 810,858 831,284 851,914 Cash Adjustments (9,417) - - - - - - - - Ending Cash Balance 670,317 777,434 747,962 905,139 790,635 810,858 831,284 851,914 872,750 Cash Reserves Target 244,414 224,050 369,766 96,244 384,066 360,966 364,576 368,222 371,904 F 25.00% Explain Significant Revenue and Expenditure Changes Below: The International Softball Congress 10 day world championship tournament is responsible for the bulk of the increase in revenue and expense. 49 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name RECREATION - NONREVERTING Fund Number 203 Fund Description & Purpose rccounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. 2014 Accomplishments & Outcomes The first Country Music Fest was held at Coveleski Stadium . Attendance was 3,408. The 2014 ASA Men's Major Softball National Tournament will be held again at Belleville Park. This is one of the country's top softball tournaments. Implementation of the "Job Corps" program at Martin Luther Jr. Center and Charles Black Center began in June and ends in August. 25 teens are employed. Funding through EDIT. Two Part time employees were hired for the "Made Men" Program at Martin Luther King Jr Center. This program is funded through EDIT. In June of this year, USA Fitness closed. A special membership rate was offered to their members through August.225 have joined to date. Rum Village Nature Center celebrates its 40th anniversary this September with a celebration. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Diverse programming offered to local residents Sustainable recreation programs Good Government (GG) Community Outreach programming Job Corps training and youth mentoring programs Pursue sponsors and grants to assist with programs, events and leagues Economic Development (ED) National Championship Softball Tournament at Belleville Softball Complex International World Softball Tournament in 2015 Partner with South Bend Silver Hawks to offer the Second Annual Country Music Fest Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target River City Basketball League 2,3 Outcome 420 teams 397 420 420 Softball Leagues 2,3 Outcome 288 teams 284 284 286 Daddy- Daughter Dance 2,3 Outcome 1,200 participants 1183 1200 1200 Kid's Triathlon 2,3 Outcome 300 participants 303 288 300 Recreation Centers 2,3 Outcome 151,500 150,775 151,000 151,200 Pool Attendance 2,3 Outcome 12,000 10,016 8,000 10,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) The significant challenge with this fund is always to maintain its sustainability as a user fee based enterprise. The surplus revenues allow staff training and education that would otherwise be unaffordable.ln order to maintain profitablity, staff need to be more efficient in their programs. The pursuit of grants, donors, and sponsors of events and programs is important to the overall sustainability of this fund. 50 City of South Bend, Indiana 2015 Fund Summary Full -Time Employees Fund Name RECREATION - NONREVERTING Fund Number 203 Report ONLY Full -Time positions 2014 2015 2013 Amended 6/30/2014 Proposed Forecast 2016 2017 2018 2019 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Fitness Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Bargaining Total Bargaining - - - - - - - - Total Full -Time Employees 1.0 1.0 1.0 1.01 1.0 1.0 1.0 1.0 Explain Significant Staffing Changes Below: 51 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name :CREATION - NONREVERTING Fund Number 203 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Replace Fitness Equipment cash 40,000 - - O'Brien Fitness Center- Replacement of fitness equipment Replace Softball Concessions Equipn cash 25,000 - - - - - Belleville Concessions- Equipment and Facility upgrade /replacements Belleville Softball Complex Improvemi cash 34,000 - - - - - - Softball Complex facility improvements Project Capital Total 99,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital W CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET RECREATION- NONREVERTING 203 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 6,223 1,863 0 0 0 0 0 0 0 0 ------ * - - - - -- ------ 6,223 - - - - -- ------ - - - - -- ------ 1,863 0 - - - - -- ------ 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ 0 0 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ** RECREATION- NONREVERTING 6,223 1,863 0 0 0 0 0 0 0 0 Cil A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 203 - 1103 - 347.01 -35 FOOD SALES 203 -1103- 347.01 -36 SNACK SALES 203 - 1103 - 347.01 -37 NON - ALCOHOLIC BEVERAGES 203 - 1103 - 347.01 -90 RECREATION LEVEL TEXT BUDG AQUATICS ATHLETICS CENTERS REC A=NISTRATION PROGRAMS SPECIAL EVENTS 203 -1103- 347.99 -00 CASH OVER /SHORT * 203 - 1103 - 360.00 -00 MISCELLANEOUS REVENUE 203 -1103- 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT BUDG INTEREST EARNINGS ON FUND BALANCES * 203 - 1103 - 380.10 -99 MISC. REIMBURSEMENTS LEVEL TEXT BURG WELLNESS REIMBURSEMENTS * ** RECREATION * ** RECREATION - NONREVERTING 2014 6/30/14 PROPOSED Y -T -D YTD 2014 2014 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 29,489 19,942 25,563 25,387 28,409 25,000 25,000 0 0 0 54 419 0 0 19,829 13,018 18,061 17,710 17,079 18,000 18,000 971,670 955,059 943,363 948,990 840,822 1,357,592 1,357,592 TEXT AMP 22,900 694,063 184,954 48,500 297,955 239,563 1,487,935 253 99 9 48 10 0 0 --- - - - - -- 1,021,241 ------ - - - - -- ------ 988,118 - - - - -- 986,996 ------ - - - - -- 992,189 ------ - - - - -- ------ 886,739 - - - - -- 1,400,592 ------ - - - - -- 1,400,592 0 3,950 26,660 40,088 111,893 40,000 40,000 0 3,950 26,660 40,088 111,893 40,000 40,000 0 1,036 2,006 3,332 2,692 4,000 4,000 TEXT AMP 2,500 2,500 --- - - - - -- 0 ------ - - - - -- ------ 1,036 - - - - -- 2,006 ------ - - - - -- 3,332 ------ - - - - -- 2,692 ------ - - - - -- 4,000 ------ - - - - -- 4,000 0 1,128 7,972 4,226 1,995 5,000 5,000 TEXT AMP 5,000 5,000 0 --- - - - - -- 1,128 ------ - - - - -- ------ 7,972 - - - - -- 4,226 ------ - - - - -- 1,995 ------ - - - - -- 5,000 ------ - - - - -- 5,000 ------ - - - - -- 1,021,241 --- - - - - -- 994,232 ------ - - - - -- ------ 1,023,634 - - - - -- 1,039,835 ------ - - - - -- 1,003,319 ------ - - - - -- ------ 1,449,592 - - - - -- 1,449,592 ------ - - - - -- 1,027,464 996,095 1,023,634 1,039,835 1,003,319 1,449,592 1,449,592 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 24,639 13,609 25,000 0 0 0 13,097 7,738 18,000 610,110 468,520 1,487,935 29 18 0 - - - - - -- ------ 647,875 - - - - -- 489,885 ------ - - - - -- 1,530,935 28,927 21,182 40,000 28,927 21,182 40,000 1,699 1,612 3,000 1,699 1,612 3,000 0 0 5,000 0 0 5,000 - - - - - -- ------ - - - - -- ------ - - - - -- 678,501 512,679 1,578,935 - - - - - -- ------ - - - - -- ------ - - - - -- 678,501 512,679 1,578,935 cn CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET RECREATION- NONREVERTING CAPITAL 203 - 1101 - 452.42 -02 BUILDINGS 0 1,520 0 0 0 0 0 0 0 0 * CAPITAL ------ - - - - -- ------ 0 - - - - -- ------ 1,520 - - - - -- ------ - - - - -- ------ 0 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ 0 0 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 ** PARK MAINTENANCE 0 1,520 0 0 0 0 0 0 0 0 rn CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET PERSONNEL SERVICES 203 -1103- 452.10 -01 REGULAR 36,600 71,200 32,596 33,369 33,889 41,982 41,982 21,193 17,213 44,535 LEVEL TEXT TEXT AMT BUDG 1 - FITNESS SUPERVISOR 42,822 27TH PAYROLL 1,713 44,535 203 - 1103 - 452.10 -03 PART -TIME STAFF 251,001 165,312 134,119 147,291 98,920 204,415 202,415 74,794 25,773 202,276 LEVEL TEXT TEXT AMP BUDG PART TIME EMPLOYEES FOR SELF FUNDED RECREATION ATHLETIC PROGRAMS 95,635 RECREATION CENTERS 850 YOUTH /ADULT PROGRAMS 101,791 SPECIAL EVENTS 2,000 RECREATION MANAGEMENT 2,000 202,276 203 - 1103 - 452.10 -04 OVERTIME 0 0 228 0 26 500 500 213 0 500 203 -1103- 452.10 -05 TEMPORARY SERVICES 138,690 133,288 128,826 133,225 118,851 153,485 153,485 68,895 46,374 164,547 LEVEL TEXT TEXT AMP BUDG CONTRACTORS USED FOR RECREATION PROGRAMS AQUATICS- 15,156 ATHLETICS- 122,471 YOUTH /ADULT PROGRAMS- 22,710 CENTERS- 820 SPECIAL EVENTS- 2,190 RECREATION MANAGEMENT- 1,200 164,547 203 -1103- 452.10 -09 PERvJANENT PART TIME 135,009 145,452 140,400 138,072 156,445 174,027 174,027 106,539 86,048 276,533 LEVEL TEXT TEXT AMT BURG ATHLETIC PROGRAMS 201,387 YOUTH /ADULT PROGRAMS 37,390 RECREATION CENTERS 27,120 27TH PAYROLL 10,636 276,533 203 -1103- 452.11 -01 FICA - REGULAR 31,965 29,301 23,448 24,461 22,174 32,201 32,201 15,631 9,931 40,074 LEVEL TEXT TEXT AMP BUDG ALL SALARIES $511,495 X 7.650= 39,129 27TH PAYROLL 945 40,074 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 203 - 1103 - 452.11 -04 PERF - REGULAR 2,192 4,449 2,273 2,898 3,379 4,702 4,702 2,374 1,928 4,988 LEVEL TEXT TEXT ANTI' BURG REGULAR $42,822 X 11.20 4,796 27TH PAYROLL 192 4,988 203 - 1103 - 452.11 -07 UNEMPLOYMENT COMP 5,656 7- 2,340 4,789 3,426 2,105 2,105 614 526 2,619 LEVEL TEXT TEXT AMP BUDG ESTIMATED UNEMPLOYMENT COMPENSATION FOR RECREATION NONREVERTING BASED ON 0.5 o OF PAYROLL 2,619 2,619 203 -1103- 452.11 -08 GROUP INSURANCE - HEALTH 8,063 2,939 1,828 1,650 1,650 90 2,090 1,032 825 1,650 LEVEL TEXT TEXT AMP BUDG GROUP HEALTH INSURANCE :........................... Cil 1 EMPLOYEE X $65.00 X 24 PAY PERIODS 1,560 v-------------------------------------------------- LONG TERM DISABILITY 1 EMPLOYEES X $3.77 X 24 PAY PERIODS 90 1,650 203 - 1103 - 452.11 -09 GROUP INSURANCE - LIFE 115 186 120 120 120 120 120 75 60 120 LEVEL TEXT TEXT AMP BUDG LIFE INS: 1 EMPLOYEE $5 X 24 PAY PERIODS 120 120 203 - 1103 - 452.11 -12 AUTO ALLOWANCE 707 21 0 0 0 0 0 0 0 0 * PERSONNEL SERVICES 609,998 552,141 466,178 485,875 438,880 613,627 613,627 291,360 188,679 737,842 SUPPLIES 203 - 1103 - 452.21 -02 STATIONERY & PRINTING 3,208 4,188 9,849 5,841 11,206 13,821 13,821 6,091 5,027 21,604 LEVEL TEXT TEXT AMP BURG 2015 FIXED COST ALLOCATION #5 - PRINT SHOP 16,016 MATERIALS AND SUPPLIES 5,588 21,604 203 - 1103 - 452.21 -03 CENTRAL STORES - OFFICE 0 0 0 0 678 5,000 5,000 57 28 2,000 203 -1103- 452.21 -04 OTHER - OFFICE SUPPLIES 2,538 1,330 702 585 807 1,908 1,908 828 255 1,908 203 - 1103 - 452.21 -05 SNL9LL OFFICE EQUIPMENT 1,234 4,618 0 500 6,473 2,500 2,500 310 310 1,500 203 -1103- 452.22 -05 UNIFORMS 1,458 2,281 54 0 5,490 8,450 8,658 208 208 6,975 LEVEL TEXT TEXT AMT Cil OD CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION BURG ATHLETICS CENTERS REC ADIINISTRATION PROGRAMS 203 - 1103 - 452.22 -23 RECREATION SUPPLIES LEVEL TEXT BURG ATHLETICS CENTERS REC ADMINISTRATION PROGRAMS SPECIAL EVENTS 203 -1103- 452.22 -24 OPERATION /MAINT. SUPPLIES LEVEL TEXT BURG ATHLETICS CENTERS PROGRAMS 203 - 1103 - 452.22 -29 INVENTORY "FOR SALE" 203 - 1103 - 452.22 -30 CONCESSIONS INVENTORY LEVEL TEXT BUDG BELLEVILLE CONCESSIONS TEEN CONCESSIONS 203 - 1103 - 452.23 -99 REPAIR & MAINT. MATERIALS * SUPPLIES OTHER SERVICES & CHARGES 203 -1103- 452.31 -70 ADM FEE ALLOCATION LEVEL TEXT BUDG 2015 FIXED COST ALLOCATION #1 ADiIINISTRATIVE FEE 203 - 1103 - 452.31 -71 CENTRAL STORES ALLOCATION 203 -1103- 452.32 -02 POSTAGE 203 - 1103 - 452.32 -03 TRAVEL -PARK DEPARTMENT 203- 1103 - 452.32 -21 TRAVEL - MILEAGE LEVEL TEXT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 3,050 250 1,100 2,575 6,975 137,689 118,759 152,877 109,771 128,132 180,657 179,073 69,566 45,640 185,342 TEXT AMP 80,122 29,665 6,860 31,635 37,060 185,342 1,114 5,378 9,618 4,582 3,679 4,900 7,945 7,156 7,056 5,400 TEXT AMP 2,500 400 2,500 5,400 0 0 0 2,561 3,047 0 0 0 0 0 45,086 57,978 53,638 54,845 59,951 54,307 54,307 28,965 15,616 52,033 TEXT AMP 35,000 17,033 52,033 0 782 112 0 342 883 883 0 0 883 192,327 195,314 226,850 178,685 219,805 272,426 274,095 113,181 74,140 277,645 0 0 0 0 24,264 42,007 42,007 24,504 21,003 44,003 TEXT AMP 44,003 44,003 0 0 0 0 0 4,701 4,701 0 0 0 2,817 2,545 1,627 1,389 1,991 4,701 4,701 525 522 3,951 7,767 14,606 12,144 17,384 0 0 0 0 0 0 0 0 0 0 219 6,297 6,297 106 0 5,787 TEXT AMT CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET BUDG ATHLETICS 789 PROGRAMS 4,898 REC CENTERS 100 5,787 203 - 1103 - 452.32 -22 TRAVEL - AIRFARE 0 0 0 0 6,223 21,000 21,000 7,962 6,012 24,650 LEVEL TEXT TEXT AMP BUDG AQUATICS 1,000 ATHLETICS 2,200 CENTERS 15,500 REC AISIINSITRATION 2,850 PROGRAMS 2,400 SPECIAL EVENTS 700 24,650 203 - 1103 - 452.32 -23 TRAVEL - HOTEL 0 0 0 0 6,484 24,530 24,530 4,936 4,313 25,560 LEVEL TEXT TEXT AMP BURG AQUATICS 950 Cil ATHLETICS cc 3,760 CENTERS 13,850 REC ADMINISTRATION 3,700 PROGRAMS 2,600 SPECIAL EVENTS 700 25,560 203 -1103- 452.32 -24 TRAVEL - MEALS 0 0 0 0 1,754 11,475 11,475 1,000 800 11,710 LEVEL TEXT TEXT AMP BURG AQUATICS 500 ATHLETICS 2,750 CENTERS 4,450 REC ADMINISTRATION 2,350 PROGRAMS 1,260 SPECIAL EVENTS 400 11,710 203 -1103- 452.32 -25 TRAVEL - OTHER 0 0 0 0 1,726 2,088 2,088 119 38 2,748 LEVEL TEXT TEXT AMP BUDG AQUATICS 50 ATHLETICS 1,100 CENTERS 1, 070 REC ADMINISTRATION 100 PROGRAMS 400 SPECIAL EVENTS 28 2,748 CITY OF SOUTH BEND 2015 BUDGET 2014 6/30/14 PROPOSED Y -T -D YTD 2015 2014 2014 BUDGET 2009 2010 2011 2012 2013 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET 203 - 1103 - 452.33 -01 PROMOTIONAL SUPPLIES 321 17 55 0 0 1,500 1,500 203 - 1103 - 452.33 -02 PUBLICATION LEGAL NOTICE 0 18 0 174 0 0 0 203 - 1103 - 452.33 -03 PROMOTIONAL - PARK DEPT. 29,636 26,231 34,641 53,596 42,749 99,388 100,694 LEVEL TEXT TEXT AMT BURG ATHLETICS 6,700 CENTERS 700 REC ADMINISTRATION 23,500 PROGRAMS 10,400 SPECIAL EVENTS 44,556 85,856 203 - 1103 - 452.34 -02 LIABILITY INSURANCE 0 0 72 0 0 0 0 203 -1103- 452.39 -01 REFNDS,AKI RDS,IMDEMQITIES 5,914 9,051 26,659 12,617 8,482 10,000 20,000 203 -1103- 452.39 -10 SUBSCRIPTIONS -REC 6,027 7,454 6,668 5,345 5,413 0 0 203 - 1103 - 452.39 -11 DUES 1,260 160 0 1,080 0 14,805 14,805 LEVEL TEXT TEXT AMP BUDG AQUATICS 700 O ATHLETICS O 5,890 CENTERS 7,500 REC ADMINISTRATION 1,020 PROGRAMS 785 SPECIAL EVENTS 285 16,180 203 -1103- 452.39 -38 BAD DEBT /UNCOLLECT NSF CK 0 0 291 837 0 0 0 203 - 1103 - 452.39 -70 EDUCATION & TRAINING 646 9,816 5,367 12,196 7,069 18,043 18,043 LEVEL TEXT TEXT AMT BURG AQUATICS 1,200 ATHLETICS 2,720 CENTERS 5,670 REC ADMINISTRATION 4,765 PROGRAMS 5,000 SPECIAL EVENTS 828 20,183 203 - 1103 - 452.39 -89 CONTRACT SERVICES /CHARGES 103,627 102,048 101,918 142,411 120,757 230,501 220,501 LEVEL TEXT TEXT AMT BURG ATHLETICS 75,207 CENTERS 49,525 REC ADMINISTRATION 9,450 PROGRAMS 19,990 SPECIAL EVENTS 114,475 268,647 2014 6/30/14 PROPOSED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET 0 0 1,500 0 0 0 21,023 14,275 85,856 0 0 0 20,458 18,304 10,000 2,790 0 0 0 0 16,180 0 0 0 1,841 1,009 20,183 78,934 55,880 268,647 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 203 - 1103 - 452.39 -99 MILEAGE REIMBURSEMENT * OTHER SERVICES & CHARGES CAPITAL 203 - 1103 - 452.42 -01 LAND IMPROVEMENTS LEVEL TEXT BURG BELLEVILLE SOFi'BALL, FIELD IMPROVEMENTS 203- 1103 - 452.43 -03 OFFICE EQUIPMENT 203 - 1103 - 452.43 -07 PARK EQUIPMENT LEVEL TEXT BURG TBD * CAPITAL OTHER USES 203 - 1103 - 452.50 -02 INTER -FUND OPER. TRANSFRS 203 - 1103 - 452.50 -05 AavIINISTRATIVE COST * OTHER USES ** RECREATION * ** RECREATION- NONREVERTING 2009 2010 2011 ACTUAL ACTUAL ACTUAL 262 --- - - - - -- 1,393 ------ - - - - -- ------ 1,416 - - - - -- 158,277 173,339 190,858 22,650 17,474 0 ACTUAL TEXT AMT BUDGET 2,529 0 1,641 40,000 59,085 19,000 0 TEXT AMP 0 65,179 76,559 20,641 0 0 7,400 22,763 24,486 154,530 22,763 24,486 161,930 1,048,544 --- - - - - -- 1,021,839 ------ - - - - -- ------ 1,066,457 - - - - -- 1,048,544 1,023,359 1,066,457 38,492 0 2014 2014 2014 6/30/14 PROPOSED 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 1,413 10 0 0 0 0 0 - - - - - -- ------ 248,442 - - - - -- ------ 227,141 - - - - -- ------ 491,036 - - - - -- ------ 492,342 - - - - -- ------ 164,198 - - - - -- ------ 122,157 - - - - -- 520,775 0 0 34,000 34,000 0 0 0 0 0 0 0 0 0 0 38,492 0 65,000 65,000 0 0 0 38,492 0 99,000 99,000 0 0 0 0 10,375 0 0 0 0 0 26,160 0 0 0 0 0 0 26,160 10,375 0 0 0 0 0 977,654 - - - - - -- ------ 896,201 - - - - -- 1,476,089 ------ - - - - -- 1,479,064 ------ - - - - -- ------ 568,739 - - - - -- ------ 384,975 - - - - -- 1,536,262 ------ - - - - -- 977,654 896,201 1,476,089 1,479,064 568,739 384,975 1,536,262 62 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name EASTRACE WATERWAY Fund Number 271 2014 2015 Budget 2012 2013 Amended 613012014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations 98 49 100 27 (100) - 100.0% Other Income - - - - - Transfers In Total Revenue 98 49 100 27 (100) - 100.0% EXPENDITURES Expenditures by Cost Center East Race Waterway 8,009 - 10,346 9,092 4,000 - - - - (6,346) -61.3% Total Cost Center Expenditures 8,009 10,346 9,092 4,000 (6,346) -61.3 Expenditures by Account Type Personnel Salaries & Wages - - - - Fringe Benefits Total Personnel Su lies 8,009 10,346 9,092 4,000 6,346 -61.3 Services & Charges Professional Services - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel Repairs & Maintenance - - - - - - - - - - - Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out Other Services & Charges Total Services & Charges Capital Total Expenditures by Type 8,009 10,346 9,092 4,000 (6,346) -61.3 Net Surplus / (Deficit) (7,911) 49 (10,246) (9,065) (4,000) - - - Beginning Cash Balance 22,233 14,322 14,371 14,371 4,125 125 125 125 125 Cash Adjustments - - - - - - - - - Ending Cash Balance 14,322 14,371 4,125 5,306 125 125 125 125 125 Cash Reserves Target 2,002 - 2,587 2,273 1.000 - - - - F 25.00 Explain Significant Revenue and Expenditure Changes Below: 62 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name EASTRACE WATERWAY Fund Number 271 Fund Description & Purpose Eccounts for revenues and expenditures for the East Race Waterway. Revenues were derived from race event entry fees.At this time, no races are anticipated being held. 2014 Accomplishments & Outcomes 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) 63 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION EASTRACE WATERWAY 271 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS rn A LEVEL TEXT BUDG INTEREST EARNINGS ** EASTRACE WATERWAY * ** EASTRACE WATERWAY 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 283 118 TEXT AMP 100 100 283 118 283 118 - -- ------ - - - - -- 283 118 78 99 49 100 100 27 27 0 78 99 49 100 100 27 27 0 78 99 49 100 100 27 27 0 -- ------ - - - - -- ------ 78 99 - - - - -- ------ 49 - - - - -- ------ 100 - - - - -- ------ 100 - - - - -- ------ 27 - - - - -- ------ - - - - -- 27 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION EASTRACE WATER?aY SUPPLIES 271- 1101 - 452.22 -24 OPERATION/MAINT. SUPPLIES LEVEL TEXT BUDG EAST RACE EQUIPMENT 0) * SUPPLIES CAPITAL 271 -1101- 452.43 -07 PARK EQUIPMENT * CAPITAL OTHER USES 271- 1101 - 452.50 -05 ADMINISTRATIVE COST LEVEL TEXT BURG 2012 ADMINISTRATIVE FEE 2012 CENTRAL STORES FEE * OTHER USES ** PARK MAINTENANCE * ** EASTRACE WATERWAY 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 9,843 8,009 0 10,000 10,346 9,092 9,092 4,000 TEXT AMT 4,000 4,000 0 0 9,843 8,009 0 10,000 10,346 9,092 9,092 4,000 1,275 0 0 0 0 0 0 0 0 0 - - - - -- 1,275 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 228 204 72 0 0 0 0 0 0 0 TEXT AMT - - - - - -- 228 ------ - - - - -- ------ 204 - - - - -- ------ 72 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 1,503 204 9,915 8,009 0 10,000 10,346 9,092 9,092 4,000 1,503 204 9,915 8,009 0 10,000 10,346 9,092 9,092 4,000 66 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name COVELESKI STADIUM CAPITAL Fund Number 401 2014 2015 Budget 2012 2013 Amended 6/3012014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - Donations - - - - - - - - - - Other Income 327 92 500 52 15,100 15,100 15,100 15,100 15,100 14,600 2920.0% Transfers In Total Revenue 327 92 500 52 15,100 15,100 15,100 15,100 15,100 14,600 2920.0% EXPENDITURES Expenditures by Cost Center Coveleski Stadium Capital Fund 56,162 - 2,002 - - - - - - (2,002) - 100.0% Total Cost Center Expenditures 56,162 2,002 (2,002) - 100.0% Expenditures by Account Type Personnel Salaries & Wages - - Fringe Benefits Total Personnel Su lies 4,985 2,002 (2,002 ) - 100.0% Services & Charges Professional Services - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - Repairs & Maintenance 33,462 - 1,538 - - - - - (1,538) - 100.0% Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out Other Services & Charges Total Services & Charges 33,462 1,538 (1,538) - 100.0% Capital 17,715 Total Expenditures by Type 56,162 3,540 (3,540) - 100.0% Net Surplus / (Deficit) (55,835) 92 (3,040) 52 15,100 15,100 15,100 15,100 15,100 Beginning Cash Balance 26,758 (29,077) (28,985) (28,985) (32,025) (16,925) (1,825) 13,275 28,375 Cash Adjustments - - - - - - - - - Ending Cash Balance (29,077) (28,985) (32,025) (28,933) (16,925) (1,825) 13,275 28,375 43,475 Cash Reserves Target 14,041 - 885 - - - - - - 25.00 Explain Significant Revenue and Expenditure Changes Below: This fund is dedicated to providing capital funds for the improvement of Coveleski Stadium. It is important to enhance revenues through increased attendance or find alternate sources of revenue for this purpose. 66 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name COVELESKI STADIUM CAPITAL Fund Number 401 Fund Description & Purpose Fund accounts for capital projects for Coveleski Stadium 2014 Accomplishments & Outcomes - Major improvements were done to the stadium and surrounding area to enhance the fans' experience. -These improvements were funded by the City and Swing Batter, LLC 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Increased attendance, bringing people to downtown South Bend Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Attendance GG, ED Outcome 300,000 245,271 265,000 275,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) This fund's revenues are derived through payments by the Team's owner as proscribed in the Stadium Lease Agreement. For several years, the amount has been reduced to $75,000 per year plus attendance incentives. Traditionally, $75,000 has been deposited in fund 201, Parks Special Revenue. Revenues in excess of $75,000 were deposited in this fund. No expenditures are budgeted in this fund for 2015. Increased attendance will help grow the balance of this fund. 67 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET COVELESKI STADIUM 401- 0000 - 347.01 -40 LEASE OF STADIUM 1,529 0 0 0 0 0 0 0 0 15,000 LEVEL TEXT TEXT AMP BUDG REVENUE FROM ATTENDANCE BONUS 15,000 15,000 rn co------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- * 1,529 0 0 0 0 0 0 0 0 15,000 401 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 1,593 370 261 327 92 500 500 55 52 100 LEVEL TEXT TEXT AMP BUDG ESTIMATED INTEREST EARNED ON FOND BALANCES 500 500 * 1,593 370 261 327 92 500 500 55 52 100 ------ ** COVELESKI STADIUM - - - - -- 3,122 ------ - - - - -- ------ 370 - - - - -- ------ 261 - - - - -- ------ 327 - - - - -- ------ 92 - - - - -- ------ 500 - - - - -- ------ 500 - - - - -- ------ 55 - - - - -- ------ 52 - - - - -- 15,100 ------ *** COVELESKI STADIUM - - - - -- 3,122 ------ - - - - -- ------ 370 - - - - -- ------ 261 - - - - -- ------ 327 - - - - -- ------ 92 - - - - -- ------ 500 - - - - -- ------ 500 - - - - -- ------ 55 - - - - -- ------ 52 - - - - -- 15,100 rn m CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION COVELESKI STADIUM SUPPLIES 401 - 0401 - 452.22 -24 OPERATION/MAINT. SUPPLIES 401 -0401- 452.23 -20 SMALL TOOLS & EQUIPMENT * SUPPLIES OTHER SERVICES & CHARGES 401 - 0401 - 452.34 -02 LIABILITY INSURANCE 401 -0401- 452.36 -01 BUILDINGS 401 - 0401 - 452.39 -89 CONTRACT SERVICES /CHARGES * OTHER SERVICES & CHARGES CAPITAL 401 -0401- 452.42 -02 BUILDINGS 401 - 0401 - 452.43 -07 PARK EQUIPMENT 401 - 0401 - 452.43 -10 MISCELLANEOUS EQUIPMENT * CAPITAL OTHER USES 401 - 0401 - 452.50 -02 INTER -FUND OPER. TRANSFRS * OTHER USES ** CONTROLLER 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 0 0 0 2,002 0 0 0 0 0 0 4,985 0 0 0 0 0 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 4,985 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 2,002 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 0 264 0 0 0 0 0 0 0 0 0 7,464 0 0 0 0 0 0 0 0 0 3,030 0 0 0 0 0 0 0 0 0 10,758 0 0 0 0 0 0 0 56,605 9,790 0 0 0 0 0 0 0 0 0 0 4,232 0 0 0 0 0 0 0 6,683 0 0 17,715 0 0 0 0 0 0 63,288 9,790 4,232 17,715 0 0 0 0 0 0 75,000 0 0 0 0 0 0 0 0 0 - - - - - -- ------ 75,000 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 - - - - - -- ------ 138,288 - - - - -- ------ 9,790 - - - - -- ------ 14,990 - - - - -- ------ 22,700 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 2,002 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION v OTHER SERVICES & CHARGES 401 - 1101 - 452.36 -01 BUILDINGS * OTHER SERVICES & CHARGES ** PARK MAINTENANCE * ** COVELESKI STADIUM 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 0 33,462 0 0 1,538 0 0 0 - - - - - -- ------ 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ 0 0 33,462 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 1,538 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 0 - - - - - -- ------ 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ 0 0 33,462 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 1,538 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 0 - - - - - -- ------ 138,288 - - - - -- ------ - - - - -- ------ - - - - -- ------ 9,790 14,990 56,162 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 3,540 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 0 71 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name Zoo Endowment Fund Number 403 2014 2015 Budget 2012 2013 Amended 613012014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations 13,000 8 2,700 - - (2,700) - 100.0% Other Income 211 168 200 95 200 - - - - - 0.0% Transfers In Total Revenue 13,211 176 2,900 95 200 (2,700) -93.1 EXPENDITURES Expenditures by Cost Center Zoo Endowment Fund - - - - - - - - - - - Total Cost Center Expenditures Expenditures by Account Type Personnel Salaries & Wages Fringe Benefits Total Personnel Su lies Services & Charges Professional Services Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel Repairs & Maintenance - - - - - - - - - - - Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out Other Services & Charges Total services & Charges Capital 49.000 49,000 Total Expenditures by Type 49,000 49,000 Net Surplus / (Deficit) 13,211 176 2,900 95 (48,800) Beginning Cash Balance 35,635 48,846 49,022 51,922 51,922 3,122 3,122 3,122 3,122 Cash Adjustments - - - - - - - - - Ending Cash Balance 48,846 49,022 51,922 52,017 3,122 3,122 3,122 3,122 3,122 Cash Reserves Target - - - - 12,250 - - - - 25.00 Explain Significant Revenue and Expenditure Changes Below: This fund's revenue was derived from donations from trust funds that have disolved. Because the Potawatomi Zoological Society has taken over operation of the Zoo, it is unlikely there will be additional donations made to this fund in the foreseeable future. It is possible this fund will be used to fulfill Park's obligation for additional Zoo capital as stated in the memorandum of understanding and be closed. 71 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name Zoo Endowment Fund Number 403 Fund Description & Purpose End is intended for donations specifically restricted to Potawatomi Zoo 2014 Accomplishments & Outcomes The Potawatomi Zoological Society took operation of the Zoo through a public - private partnership beginning in January of 2014. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) The more efficient operation of a public facility by a private entity Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) - Fund may be closed due to privatization of Zoo operations and dissolution of donor trusts. 72 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name Zoo Endowment Fund Number 403 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Zoo Capital cash - 49,000 - - - - 49,000 Zoo capital obligation per MOU Project Capital Total 49,000 49,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET ZOO ENDOWMENT 403- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 249 112 96 211 168 200 200 100 95 200 LEVEL TEXT TEXT AMT v BUDG INTEREST EARNINGS ON FUND BALANCES 200 A COAMUN COUNCIL ORDINANCE 10197 -12, PASSED 10 -29 -12 200 * ------ - - - - -- 249 ------ - - - - -- ------ 112 - - - - -- ------ 96 - - - - -- ------ 211 - - - - -- ------ 168 - - - - -- ------ 200 - - - - -- ------ 200 - - - - -- ------ 100 - - - - -- ------ 95 - - - - -- 200 403- 0000 - 367.00 -00 DONATION PRIVATE SOURCES 0 1,982 3,659 13,000 8 2,700 2,700 0 0 0 * 0 1,982 3,659 13,000 8 2,700 2,700 0 0 0 ** ZOO ENDOWMENT 249 2,094 3,755 13,211 176 2,900 2,900 100 95 200 * ** ZOO ENDCYu+Z= 249 2,094 3,755 13,211 176 2,900 2,900 100 95 200 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION ZOO ENDOWMENT CAPITAL 403 - 1101 - 452.43 -07 PARK EQUIPMENT v cn LEVEL TEXT BUDG ZOO CAPITAL IMPROVEMENTS * CAPITAL ** PARK MAINTENANCE * ** ZOO ENDOWMENT 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 TEXT AMP 49,000 49,000 0 0 0 0 0 0 0 0 0 0 0 0 0 49,000 0 0 0 0 0 0 0 49,000 0 0 0 0 0 0 0 49,000 0 0 0 0 0 0 0 49,000 76 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name PARK NONREVERTING CAPITAL Fund Number 405 2014 2015 Budget 2012 2013 Amended 6/3012014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - ChargesforServices 16,223 17,510 3,000 14,068 46,000 50,000 50,000 52,000 52,000 43,000 1433.3% Interfund Allocations - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - Donations - - - - - - - - - - - Other Income 1,772 1,386 2,200 829 2,200 2,200 2,200 2,200 2,200 0.0% Transfers In 185,747 209,824 190,500 95,500 1 100,000 100,000 102,000 102,000 (95,000) -49.9% Total Revenue 203,742 228,720 195,700 14,897 143,700 1 152,200 152,200 156,200 156,200 (52,000) -26.6% EXPENDITURES Expenditures by Cost Center Maintenance Division 16,128 14,120 9,000 10,392 25,000 30,000 30,000 30,000 30,000 16,000 177.8% Golf Division 75,496 63,085 79,775 31,184 98,000 125,000 85,000 85,000 85,000 18,225 22.8% Recreation Division - - - - 60,000 10,000 10,000 10,000 10,000 60,000 - Zoo Division 86,763 71,009 116,442 108,414 - - - - (116,442) - 100.0% Total Cost Center Expenditures 178,387 148,214 205,217 149,990 183,000 165,000 125,000 125,000 125,000 (22,217) -10.8% Expenditures by Account Type Personnel Salaries & Wages - - - - Fringe Benefits Total Personnel Su lies 48,090 104,634 58,417 42,570 58,000 26,000 45,000 45,000 45,000 (417) -0.7% Services & Charges Professional Services - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - Repairs & Maintenance 12,735 - 10,000 6,500 - - - - - (10,000) - 100.0% Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - Other Services & Charges 1,770 6,850 30,000 5,920 50,000 1 20,000 66.7% Total services & Charges 14,505 6,850 40,000 12,420 50,000 10,000 25.0% Capital 115,792 36,730 106,800 95,000 75,000 139,000 80,000 80,000 80,000 (31,800) -29.8% Total Expenditures by Type 178,387 148,214 205,217 149,990 183,000 165,000 125,000 125,000 125,000 (22,217) -10.8% Net Surplus /(Deficit) 25,355 80,506 (9,517) (135,093) 39,300) (12,800) 27,200 31,200 31,200 Beginning Cash Balance 406,730 432,085 512,591 512,591 503,074 463,774 450,974 478,174 509,374 Cash Adjustments - - - - - - - - - Ending Cash Balance 432,085 512,591 503,074 377,498 463,774 450,974 478,174 509,374 540,574 Cash Reserves Target 44,597 37,054 51,304 37,498 45,750 41,250 31,250 31,250 31,250 25.00% Explain Significant Revenue and Expenditure Changes Below: Funding for this fund is through a portion of user fees from various venues and and must be dedicated to that particular venue. These are picnic sites at Potawatomi and Rum Village Parks, Forestry, the East Race Waterway, Howard Park Ice Rink, and the golf courses. Potawatomi Zoo revenues are now retained by the Potawotomi Zoological Society per the memorandum of understanding. Revenues are dependent on attendance at the various locations. 76 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name PARK NONREVERTING CAPITAL Fund Number 405 Fund Description & Purpose Fund accounts for capital improvement projects for park venues, including picnic facilities, forestry, East Race, Howard Park Ice Rink, City Golf Courses, and Potawatomi Zoo. For 2015, capital for Central Mowing will be accounted for in this fund. Funding provided by user fees collected and deposited directly or in Fund 201 and transferred to this fund. 2014 Accomplishments & Outcomes - Provide additional revenue for major repairs and equipment for designated facilities and operations Central Mowing capital will be accounted for in this fund 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Provide additional revenue for major repairs and equipment for designated facilities and operations Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Elbel Golf Course- Customer Service Index (CSI) GG Quality 4.25 3.9 3.9 4.0 Erskine Golf Course- CSI GG Quality 4.0 3.9 3.5 3.75 Nonreverting Golf Revenue GG Outcome 100,000 91,048 90,000 95,000 East Race Waterway Nonreverting Revenue GG Outcome 7,000 6,390 6,000 6,500 Howard Park Ice Rink Nonreverting Revenue GG Outcome 6,000 4,615 5,000 5,500 Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) - The additional revenue provided by this fund is increasingly more significant due to the dwindling capital provided from the Parks Special Revenue fund due to decreased property tax revenues. Because the revenues in this fund are based on attendance, it is important to offer the public a quality entertainment choice for their dollar. 77 City of South Bend, Indiana 2015 Fund Summary Five -Year Capital Improvement Plan Fund Name IRK NONREVERTING CAPITAL Fund Number 405 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2014 2015 2016 2017 2018 2019 Name Source Budget Budget Projection Projection Projection Projection Total Justification Replacement Capital Various projects cash 76,800 - - - - - - Mower (Cent Mowing) cash - 15,000 30,000 30,000 30,000 30,000 135,000 Replace mower(s) Greens Mowers cash - 60,000 - - - - 60,000 Replacement of equipment Golf equipment cash - - 109,000 50,000 50,000 50,000 259,000 Various equipment replacement Project Capital Total 76,800 75,000 139,000 80,000 80,000 80,000 454,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PARK NONREVERTING CAPITAL -4 405- 0000 - 361.00 -00 INTEREST ON INVESTMENTS m LEVEL TEXT BUDG INTEREST EARNINGS ON FUND BALANCES * ** PARK NONREVERTING CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 2,502 1,318 1,020 1,772 1,386 2,200 2,200 866 829 2,200 TEXT AMP 2,200 2,200 - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 2,502 1,318 1,020 1,772 1,386 2,200 2,200 866 829 2,200 2,502 1,318 1,020 1,772 1,386 2,200 2,200 866 829 2,200 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 405 - 1101 - 347.01 -11 PICNIC AREA NONREVERTING 2,770 3,072 3,721 3,180 4,105 3,000 3,000 2,791 1,924 4,000 405 - 1101 - 347.01 -71 SITE MOWING 0 0 0 0 0 0 0 3,978 0 30,000 LEVEL TEXT TEXT AMP BURG CAPITAL RECOVERY FROM MOWING FESS 30,000 30,000 * 2,770 3,072 3,721 3,180 4,105 3,000 3,000 6,769 1,924 34,000 405 -1101- 360.00 -00 MISCELLANEOUS REVENUE 0 2,505 0 12,764 13,405 0 0 12,144 12,144 12,000 co LEVEL TEXT TEXT AMP BUDG NON- REVERTING MAINTENANCE FEES MISCELLANEOUS FORESTRY REVENUE 12,000 12,000 * 0 2,505 0 12,764 13,405 0 0 12,144 12,144 12,000 405 -1101- 391.04 -00 SALE OF LAND 0 0 60,300 0 0 0 0 0 0 0 * 0 0 60,300 0 0 0 0 0 0 0 405 - 1101 - 392.00 -00 INTER -FUND OPER. TRANSFER 10,000 7,500 10,000 0 5,000 10,000 10,000 0 0 10,000 LEVEL TEXT TEXT AMP BURG NON- REVERTING FORESTRY FEES - TRANSFER FUND 201 10,000 10,000 * 10,000 7,500 10,000 0 5,000 10,000 10,000 0 0 10,000 ------ ** PARK MAINTENANCE - - - - -- 12,770 ------ - - - - -- ------ 13,077 - - - - -- ------ 74,021 - - - - -- ------ 15,944 - - - - -- ------ 22,510 - - - - -- ------ 13,000 - - - - -- ------ 13,000 - - - - -- ------ 18,913 - - - - -- ------ 14,068 - - - - -- 56,000 CITY OF SOUTH BEND 2015 BUDGET 2009 2010 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL 405 -1102- 392.00 -00 INTER -FUND OPER. TRANSFER 80,162 77,528 LEVEL TEXT TEXT AMP BUDG GOLF NON- REVERTING FEES - TRANSFER FROM FUND 201 75,000 (FORMERLY TO ACCOUNT NO. 405 -1102- 347- 01 -21) 75,000 ------ - - - - -- ------ - - - - -- * 80,162 77,528 ** GOLF COURSES 80,162 77,528 2014 2014 2014 6/30/14 PROPOSED 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 69,964 71,226 91,048 70,000 70,000 0 0 70,000 69,964 71,226 91,048 70,000 70,000 0 0 70,000 69,964 71,226 91,048 70,000 70,000 0 0 70,000 OD N CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 405 -1103- 392.00 -00 INTER -FUND OPER. TRANSFER 11,204 10,753 10,485 10,502 11,005 15,500 15,500 0 0 15,500 LEVEL TEXT TEXT AMP BURG NON- REVERTING FEES - TRSFR FROM FUND 201 - ICE RNK 6,500 NON- REVERTING FEES - TRSFR FROM FUND 201 - E. RACE 9,000 15,500 * ------ - - - - -- 11,204 ------ - - - - -- ------ 10,753 - - - - -- ------ 10,485 - - - - -- ------ 10,502 - - - - -- ------ 11,005 - - - - -- ------ 15,500 - - - - -- ------ 15,500 - - - - -- ------ - - - - -- ------ - - - - -- 0 0 15,500 ** RECREATION 11,204 10,753 10,485 10,502 11,005 15,500 15,500 0 0 15,500 OD w CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION 405 -1104- 360.00 -00 MISCELLANEOUS REVENUE 405 - 1104 - 392.00 -00 INTER -FUND OPER. TRANSFER LEVEL TEXT BUDG ZOO OPERATED BY POTAWATOMI ZOOLOGICAL SOCIETY GATE REVENUE RETAINED BY PZS * ** POTAWATOMI ZOO * ** PARK NONREVERTING CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 200 279 0 0 0 0 0 0 0 0 200 279 0 0 0 0 0 0 93,617 92,520 95,000 104,019 102,771 95,000 95,000 0 0 0 TEXT AMT 93,617 92,520 95,000 104,019 102,771 95,000 95,000 0 0 0 93,617 92,520 95,200 104,298 102,771 95,000 95,000 0 0 0 200,255 195,196 250,690 203,742 228,720 195,700 195,700 19,779 14,897 143,700 00 A CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION PARK NONREVERTING CAPITAL SUPPLIES 405 -1101- 452.22 -24 OPERATION /MAINT. SUPPLIES 405 -1101- 452.22 -25 PLANTS CHEM. SEED & FERT. * SUPPLIES OTHER SERVICES & CHARGES 405- 1101 - 452.34 -02 LIABILITY INSURANCE 405 -1101- 452 .39 -01 REFNDS,AWARDS,IMCEMNITIES * OTHER SERVICES & CHARGES CAPITAL 405 - 1101 - 452.42 -01 LAND IMPROVEMENTS 405 -1101- 452.43 -03 OFFICE EQUIPMENT 405 - 1101 - 452.43 -07 PARK EQUIPMENT LEVEL TEXT BUDG REPLACEMENT OF MOWER * CAPITAL ** PARK MAINTENANCE 0 0 0 6,937 0 0 0 0 0 0 0 2,471 0 0 0 0 0 0 0 0 9,715 0 0 0 0 9,000 9,000 0 0 15,000 TEXT AMP 15,000 15,000 9,715 2,471 0 6,937 0 9,000 9,000 0 0 15,000 - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 9,760 16,370 2,917 16,128 14,120 9,000 9,000 10,528 10,392 25,000 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 10,728 2,749 4,500 9,269 0 0 1,451 1,375 0 0 3,150 0 4,691 4,801 0 0 9,005 9,005 10,000 - - - - -- ------ 0 - - - - -- ------ 13,878 - - - - -- ------ 2,749 - - - - -- ------ 9,191 - - - - -- ------ 14,070 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 10,456 - - - - -- ------ 10,380 - - - - -- 10,000 0 0 168 0 0 0 0 0 0 0 45 21 0 0 50 0 0 72 12 0 - - --- -- --- 45 -- -- --- -- --- 21 --- - - -- -- --- 168 --- -- ---- - -- 0 --- -- -- -- - 50 --- -- -- - --- -- 0 -- -- ------ - ----- 0 --- --- -- 72 --- -- -- --- -- 12 --- -- --- -- 0 0 0 0 6,937 0 0 0 0 0 0 0 2,471 0 0 0 0 0 0 0 0 9,715 0 0 0 0 9,000 9,000 0 0 15,000 TEXT AMP 15,000 15,000 9,715 2,471 0 6,937 0 9,000 9,000 0 0 15,000 - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 9,760 16,370 2,917 16,128 14,120 9,000 9,000 10,528 10,392 25,000 00 cn CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION SUPPLIES 405 - 1102 - 452.21 -05 SMALL OFFICE EQUIPMENT 405 - 1102 - 452.22 -24 OPERATION/MAINT. SUPPLIES LEVEL TEXT BURG MOWER DECKS UTILITY CART REFURBISH GREENS COLLARS 405- 1102 - 452.23 -10 REPAIR PARTS 405 -1102- 452.23 -20 SMALL TOOLS & EQUIPMENT 405 - 1102 - 452.23 -99 REPAIR & MAINT. MATERIALS * SUPPLIES OTHER SERVICES & CHARGES 405- 1102 - 452.36 -01 BUILDINGS 405- 1102 - 452.36 -05 OTHER EQUIPMENT REPAIRS 405- 1102 - 452.39 -89 CONTRACT SERVICES /CHARGES * OTHER SERVICES & CHARGES CAPITAL 405 -1102- 452.42 -01 LAND IMPROVEMENTS 405 - 1102 - 452.42 -02 BUILDINGS 405- 1102 - 452.43 -03 OFFICE EQUIPMENT 405- 1102 - 452.43 -07 PARK EQUIPMENT LEVEL TEXT BUDG GOLF CAPITAL (TBD) * CAPITAL ** GOLF COURSES 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 2,594 0 0 0 0 0 0 0 0 0 0 0 0 28,417 0 31,975 15,997 14,997 38,000 TEXT AMT 15,000 8,000 15,000 38,000 0 12,374 324- 0 0 0 0 0 0 0 0 0 0 0 5,932 0 0 0 0 0 0 6,559 21,127 5,677 3,921 0 10,000 5,128 3,779 0 0 21,527 20,803 5,677 38,270 0 41,975 21,125 18,776 38,000 0 5,579 12,955 5,183 0 0 0 0 0 0 0 35,408 3,900 1,600 0 0 10,000 6,500 6,500 0 0 0 0 0 0 0 25,000 7,648 5,908 0 - - - - -- 0 ------ - - - - -- ------ 40,987 - - - - -- ------ 16,855 - - - - -- ------ 6,783 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 35,000 - - - - -- ------ 14,148 - - - - -- ------ 12,408 - - - - -- 0 46,891 0 28,856 36,608 0 37,800 2,800 0 0 0 0 0 0 5,290 0 0 0 0 0 0 0 2,690 0 0 0 0 0 0 0 0 47,135 0 0 21,138 24,815 35,000 0 0 0 60,000 TEXT AMT 60,000 60,000 94,026 2,690 28,856 63,036 24,815 72,800 2,800 0 0 60,000 - - - - - -- 94,026 ------ - - - - -- ------ 65,204 - - - - -- ------ 66,514 - - - - -- ------ 75,496 - - - - -- ------ 63,085 - - - - -- ------ 72,800 - - - - -- ------ 79,775 - - - - -- ------ 35,273 - - - - -- ------ 31,184 - - - - -- 98,000 CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION SUPPLIES 405 - 1104- 452.21 -04 OTHER - OFFICE SUPPLIES 405- 1104 - 452.21 -05 SMALL OFFICE EQUIPMENT 405 - 1104 - 452.22 -24 OPERATION /MAINT. SUPPLIES LEVEL TEXT BUDG RAFT REPLACEMENT 405 - 1104 - 452.23 -99 REPAIR & MAINT. MATERIALS * SUPPLIES OTHER SERVICES & CHARGES 405 -1104- 452.36 -01 BUILDINGS 405 - 1104- 452.36 -09 LAND IMPROVEMENTS 00 405 - 1104 - 452.39 -89 CONTRACT SERVICES /CHARGES rn LEVEL TEXT BUDG HOWARD PARK ICE RINK REPAIRS * OTHER SERVICES & CHARGES CAPITAL 405 - 1104 - 452.42 -01 LAND IMPROVEMENTS 405- 1104 - 452.42 -02 BUILDINGS 405 -1104- 452.43 -03 OFFICE EQUIPMENT LEVEL TEXT BUDG OFFICE EQUIPMENT 405 - 1104- 452.43 -07 PARK EQUIPMENT * CAPITAL ** POTAWATOMI ZOO * ** PARK NONREVERTING CAPITAL 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 587 0 0 0 0 0 0 0 0 0 253 167 707 0 0 0 0 0 0 0 8,282 35,070 19,235 37,856 0 3,621 2,225 2,225 10,000 TEXT AMT 10,000 10,000 0 3,892 8,597 13,280 14,438 0 12,821 11,189 11,189 0 0 13,014 43,834 33,222 52,294 0 16,442 13,414 13,414 10,000 0 3,503 0 0 0 0 0 0 0 0 0 0 0 5,952 0 0 0 0 0 0 0 0 4,276 1,770 6,800 0 5,000 5,000 0 50,000 TEXT AMT 50,000 50,000 - - - - - -- 0 ------ - - - - -- ------ 3,503 - - - - -- ------ 4,276 - - - - -- ------ 7,722 - - - - -- ------ 6,800 - - - - -- ------ 0 - - - - -- ------ 5,000 - - - - -- ------ 5,000 - - - - -- ------ 0 - - - - -- 50,000 0 48,630 0 0 0 73,000 95,000 95,000 95,000 0 53,661 34,500 72,606 6,865 0 0 0 0 0 0 214 4,404 0 0 0 0 0 0 0 0 TEXT AMP 3,000 3,000 79,970 7,856 30,800 38,954 11,915 22,000 0 0 0 0 133,845 - - - - - -- 95,390 ------ - - - - -- ------ 103,406 - - - - -- ------ 45,819 - - - - -- ------ 11,915 - - - - -- ------ 95,000 - - - - -- ------ 95,000 - - - - -- ------ 95,000 - - - - -- ------ 95,000 - - - - -- ------ 0 - - - - -- 133,845 - - - - - -- 111,907 ------ - - - - -- ------ 151,516 - - - - -- ------ 86,763 - - - - -- ------ 71,009 - - - - -- ------ 95,000 - - - - -- ------ 116,442 - - - - -- ------ 113,414 - - - - -- ------ 108,414 - - - - -- ------ 60,000 - - - - -- 237,631 193,481 220,947 178,387 148,214 176,800 205,217 159,215 149,990 183,000 87 City of South Bend, Indiana 2015 Fund Summary Operating & Capital Budget Summary Fund Name CITY CEMETERY TRUST Fund Number 730 2014 2015 Budget 2012 2013 Amended 6/30/2014 Proposed Forecast Variance Description Actual Actual Budget Actual Budget 2016 2017 2018 2019 2014 -2015 Chg REVENUE Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services Interfund Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - Donations - - - - - - - - - - Other Income 202 138 250 71 150 100 100 100 100 (100) -40.0% Transfers In Total Revenue 202 138 250 71 150 100 100 100 100 (100) -40.0% EXPENDITURES Expenditures by Cost Center City Cemetery - 4,316 20,595 20,000 - - - - (595) -2.9% Total Cost Center Expenditures 4,316 20,595 20,000 (595) -2.9% Expenditures by Account Type Personnel Salaries & Wages - - - - - - - - - - - Fringe Benefits Total Personnel - Supplies 4,316 10,595 10,595 - 100.0% Services & Charges Professional Services - - Printing & Advertising - - - - - - - - - - - Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel Repairs & Maintenance - - - - - - - - - - - Interfund Allocations - - - - - - - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - Other Services & Charges 20,000 20,000 Total Services & Charges 20,000 1 20,000 Capital 10.000 (10,000) - 100.0% Total Expenditures by Type 4,316 20,595 20,000 (595) -2.9% Net Surplus / (Deficit) 202 (4,178) (20,345) 71 (19,850) 100 100 100 100 Beginning Cash Balance 41,112 41,314 37,136 37,136 16,791 (3,059) (2,959) (2,859) (2,759) Cash Adjustments - - - - - Ending Cash Balance 41,314 37,136 16,791 37,207 (3,059) (2,959) (2,859) (2,759) (2,659) Cash Reserves Target - 1,079 5,149 - 5,000 Explain Significant Revenue and Expenditure Changes Below: Revenue for this fund was originally derived from the sale of burial plots. Very few plots remain and the revenues have decreased as a result. This fund is no longer self sustaining. Cash adjustment is for expenditures originally budgeted for that will not happen in 2014. 87 City of South Bend, Indiana 2015 Fund Summary Description, Accomplishments, Goals, KPI's Fund Name CITY CEMETERY TRUST Fund Number 730 Fund Description & Purpose Erpose of this fund is to provide capital spending for the City Cemtery. 2014 Accomplishments & Outcomes Schuyler Colfax Celebration Database South Bend Monument repaired 220 markers and gravestones Stonehugger Restoration restored the Colfax monument Numerous scrub trees and bushes, stumps and trees were removed. 2015 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Key Performance Indicators (KPI's) 2016 City Long Term 2013 2014 2015 Measure Goal Type Goal Actual Estimated Target Types: output, efficiency, effectiveness, quality, outcome, technology 2015 Significant Changes /Challenges /Opportunities (with a focus on solutions) 88 CITY OF SOUTH BEND 2015 BUDGET 2014 2014 2014 6/30/14 PROPOSED 2009 2010 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET CITY CEMETERY TRUST FUND 730- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 356 149 117 202 138 250 250 75 71 150 OD LEVEL TEXT TEXT AMP co BUDG ESTIMATED INTEREST EARNED ON FUND BALANCES 250 COMMON COUNCIL ORDINANCE 10197 -12, PASSED 10 -29 -12 250 * 356 149 117 202 138 250 250 75 71 150 ** CITY CEMETERY TRUST FUND 356 149 117 202 138 250 250 75 71 150 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- *** CITY CEMETERY TRUST FUND 356 149 117 202 138 250 250 75 71 150 283,950,664 289,354,740 286,754,784 305,320,398 272,732,819 288,404,697 267,233,338 150,739,538 131,730,939 274,138,639 C) CITY OF SOUTH BEND 2015 BUDGET ACCOUNT NUMBER ACCOUNT DESCRIPTION CITY CEMETERY TRUST FUND SUPPLIES 730- 0000 - 452.22 -24 OPERATION /MAINT. SUPPLIES * SUPPLIES OTHER SERVICES & CHARGES 730 - 0000 - 452.39 -89 CONTRACT SERVICES /CHARGES LEVEL TEXT BURG CEMETERY IMPROVEMENTS * OTHER SERVICES & CHARGES CAPITAL 730- 0000 - 452.43 -07 PARK EQUIPMENT * CAPITAL ** CITY CEMETERY TRUST FUND * ** CITY CEMETERY TRUST FUND 2009 2010 ACTUAL ACTUAL 0 0 0 0 0 0 TEXT AMT 20,000 20,000 0 0 0 0 0 0 10,595 7,236 0 20,000 1,500 0 0 0 0 10,000 10,000 0 0 0 ----- - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 1,500 0 0 0 0 10,000 10,000 0 0 0 1,500 0 0 0 4,316 10,000 20,595 7,236 0 20,000 1,500 0 0 0 4,316 10,000 20,595 7,236 0 20,000 231,199,066 254,065,622 283,221,452 282,887,107 279,658,063 344,136,252 386,573,261 161,362,533 127,261,196 311,863,303 2014 2014 2014 6/30/14 PROPOSED 2011 2012 2013 ORIGINAL AMENDED Y -T -D YTD 2015 ACTUAL ACTUAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL BUDGET 0 0 4,316 0 0 0 0 0 0 0 4,316 0 0 0 0 0 0 0 0 0 10,595 7,236 0 20,000 0 0 0 0 0 0 10,595 7,236 0 20,000 1,500 0 0 0 0 10,000 10,000 0 0 0 ----- - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 1,500 0 0 0 0 10,000 10,000 0 0 0 1,500 0 0 0 4,316 10,000 20,595 7,236 0 20,000 1,500 0 0 0 4,316 10,000 20,595 7,236 0 20,000 231,199,066 254,065,622 283,221,452 282,887,107 279,658,063 344,136,252 386,573,261 161,362,533 127,261,196 311,863,303