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Home My WebLink About09222026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION SEPTEMBER 17, 2026 208 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on September 17, 2026, by Board Vice President Joseph Molnar and Board Members Murray Miller, Breana Micou, Abigail Magas (virtual) and Board Attorney Michael Schmidt present. Board President Elizabeth Maradik was unable to attend. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. Zach Hurst, Engineering, shared item 8A: Demolition of 747-749 Harrison Avenue – Project No. 124-062. He explained that the change order increase of $17,865, for a total percent change of 24.6%, was due to additional asbestos discovered in a crawlspace that had not previously been inspected. The second cause of the change order was a vault discovered underneath the alley behind the church, which had to be demolished to the property line. The entire percent change of 24.6%, including previous change orders, was due to unforeseen conditions discovered during demolition. For MWBE guidelines, Ritschard Bros., Inc. has met WBE goals. The MBE goal was 1.3%, but Ritschard Bros., Inc. committed to 5.0% and only reached roughly 3.8%. Hurst is in communications with them over this discrepancy and stated that if he does not get a valid response by the end of the day, he would request pushing forward the change order, but delaying the project completion affidavit until the MBE confusion is settled. Jacob Klosinski, Engineering. shared item 7C: Wastewater Treatment Plant Access Road Milling and Paving – Project No. 125-081. He clarified that the values presented in the agenda had been recently outdated. The change order amount is increasing from $22,610 to $26,370, with a percent increase change from 18.3% to 21.4%. This update pushes the change order over the 20% threshold. The reason for this increase was the decision to include additional trucking costs. The project had originally intended to dispose of milled materials in a landfill, but it was decided for environmental and cost-related reasons that it would be more efficient to recycle the milled materials into roadway edging and stabilization at the Organic Resources facility. Murray Miller asked about item 10A: Amendment No. 2 to CMc Contract – F.A. Wilhelm – Remainder of the Guaranteed Maximum Price for the New Parking Garage, for the Madison Lifestyle District, Project No. 123-074. He stated he saw the bid tabulation provided in the file but asked for the complete overall bid tabulation. Zach Hurst confirmed that this was the complete bid tabulation provided by F.A. Wilhelm, and he also confirmed that an MBE waiver will be needed. Abigail Magas asked about items 10G: Amendment No. 2 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. – Additional Design Services for Glulam and Fencing for the Howard Park Bandshell, Project No. 125-052 and 10H: Amendment No. 3 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. – Additional Design Services to Advance the Project from 40% Design through Final Design for the Howard Park Bandshell, Project No. 125-052. She asked why 10G and 10H had been listed as separate amendments despite being for the same professional services agreement. Lidya Abreha, Engineering, explained that although both amendments involve the Howard Park Bandshell project, 10G was a scope adjustment, while 10H was advancing the project from 40% to 100%. These could have been condensed into one amendment, but it was decided that keeping the scope adjustment separate would prevent future confusion. Abigail Magas asked about item 7B: West Washington Mid-Block Crossing – Project No. 124-070. She asked why the change order occurred and if it was at the request of the owner. Lidya Abreha, Engineering, clarified that it was an owner-directed change at that the change order was an increase of scope area. The walk-through was scheduled for later that day but may be postponed due to rain. Michael Schmidt shared item 11B: Encroachments/Revocable Permits – Advertising Benches – Miguel Hernandez. He explained that the applicant had requested to remove REGULAR MEETING SEPTEMBER 22, 2026 209 the item from the agenda, and that the Board would not need to make any motions regarding the application at its September 22, 2026, meeting. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, VP Molnar adjourned the meeting at 10:43 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member REGULAR MEETING SEPTEMBER 22, 2026 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, September 22, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Breana Micou, Abigail Magas, and Board Attorney Michael Schmidt, with a roll call. Murray Miller was unable to attend. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on September 3, 2026, and September 8, 2026, were approved. APPROVE 2027 CITY EMPLOYEE HOLIDAY SCHEDULE Upon a motion by VP Molnar, seconded by Ms. Magas and carried by a roll call, the Board approved the city employee holiday schedule for 2027. OPENING OF BIDS – SALE OF CITY OWNED PROPERTY – 1118 N. HILL ST. This was the date set for receiving and opening sealed bids for the above-referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: GREATER LOWELL HOLDINGS LLC PO Box 148 South Bend, IN 46624 October 13, 2026 REGULAR MEETING SEPTEMBER 22, 2026 210 rellingsen@earthdesignsed.com BID: $20,001 Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above bids were referred to Public Works and DCI for review and recommendation. OPENING OF QUOTATIONS – ROW AT WARD DEVELOPMENT – EXCAVATION, FOUNDATIONS, FOOTINGS, & SIDEWALKS – PROJECT NO. 126-051 (RIVER WEST TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above-referenced project. The following quotations were opened and read: RICHARD CUSTOM CONCRETE 410 N. Baltimore St. Bremen, IN 46506 Tony.richard18@gmail.com Bid was signed by Tony Richard Non-Collusion, Non-Discrimination Affidavit Form was not submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote $90,968.75 Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above quotations were referred to Public Works and DCI for review and recommendation. OPENING OF QUOTATIONS – ROW AT WARD DEVELOPMENT – SIDING & EXTERIOR TRIM MATERIALS – PROJECT NO. 126-051 (RIVER WEST TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above-referenced project. The following quotations were opened and read: CARTER LUMBER COMPANY PLYMOUTH 1400 Markley Drive Plymouth, IN 46563 Jeff.carroll@carterlumber.com Quotation was submitted by Jeff Carroll Non-Collusion, Non-Discrimination Affidavit Form was not completed. QUOTE: Siding - Hardie $49,146 Siding – LP Smartside $53,196 Framing $198,983 Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above quotations were referred to Public Works and DCI for review and recommendation. OPENING OF QUOTATIONS – ROW AT WARD DEVELOPMENT – UNDERGROUND PLUMBING – PROJECT NO. 126-051 (RIVER WEST TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above-referenced project. NO QUOTES RECEIVED OPENING OF QUOTATIONS – SBPD EXPOLOSIVE ENCLOSURE – PROJECT NO. 124- 031A (PR-00049734) REGULAR MEETING SEPTEMBER 22, 2026 211 President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above-referenced project. The following quotations were opened and read: PREMIUM CONCRETE SERVICES 712 Richmond St. Elkhart, IN 46516 Austin@premiumservices.group Bid was signed by Rob Becker Non-Collusion, Non-Discrimination Affidavit Form was completed. One (1) of One (1) Addendum Acknowledgements received. QUOTE: Base Quote $152,906 R. YODER CONSTRUCTION, INC. 27453 County Road 150, PO Box 69 Nappanee, IN 46550 brad@ryoderconstruction.com Bid was signed by Jason Yoder Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. One (1) of One (1) Addendum Acknowledgements not received. QUOTE: Base Quote $180,630 Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above quotations were referred to Public Works and SBPD for review and recommendation. AWARD BID AND APPROVE CONTRACT – IRELAND RD. SIDEWALK EXTENSION – PROJECT NO. 125-036 (PR-00049414) Caitlin Wyant, Engineering, advised the Board that on September 8, 2026, bids were received and opened for the above-referenced project. After reviewing those bids, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors, L.P., in the amount of $352,015. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Magas seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – MARION ST. TRAIL. – PROJECT NO. 125-070 (PR-00049413) Caitlin Wyant, Engineering, advised the Board that on September 22, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., in the amount of $313,852. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Ms. Magas seconded the motion, which carried by roll call. REQUEST TO REJECT BIDS/QUOTATIONS – CLEVELAND SOUTH AND PINHOOK WELL IMPROVEMENTS – PROJECT NO.125-033 (PR-00048991) In a memorandum to the Board, Rolf Seh, Engineering, requested permission to reject all bids for the above-referenced project due to the bids exceeding the available budget, and approved the request to readvertise. Therefore, upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NO. 1 – STREETS DEPARTMENT LOCKER ROOM – PROJECT NO. 126-004 (PR-00048438 REGULAR MEETING SEPTEMBER 22, 2026 212 President Maradik advised that Zak Tebell, Engineering has submitted change order number 1 on behalf of Ziolkowski Construction, indicating the contract amount be increased by $5,126 for a new contract sum, including this change order, in the amount of $144,671. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 – WEST WASHINGTON MID-BLOCK CROSSING – PROJECT NO. 124-070 (PR-00047509) President Maradik advised that Lidya Abreha, Engineering, has submitted change order number 1 on behalf of Premium Concrete Services, Inc., indicating the contract amount be increased by $11,312.50 for a new contract sum, including this change order, in the amount of $123,510.50. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 – WASTEWATER TREATMENT PLANT ACCESS ROAD MILLING AND PAVING – PROJECT NO. 125-081 (PO-0043221) President Maradik advised that Jacob Klosinski, Engineering, has submitted change order number 1 on behalf of Ritschard Bros., Inc., indicating the contract amount be increased by $26,370 for a new contract sum, including this change order, in the amount of $149,625. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – DEMOLITION OF 747-749 HARRISON AVENUE – PROJECT NO. 124-062 (PO-0042853) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 2 on behalf of Ritschard Bros., Inc., indicating the contract amount be increased by $17,865 for a new contract sum, including this change order, in the amount of $552,788. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the change order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – LASALLE STORM SEWER EXTENSION PHASE I – OUTFALL IMPROVEMENT – PROJECT NO. 125-075A (PR-00020124 In a memorandum to the Board, Lidya Abreha, Engineering, requested permission to advertise for the receipt of bids for the above-referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Amendment No. 2 to CMc Contract F.A. Wilhelm Remainder of the Guaranteed Maximum Price for the New Parking Garage, for the Madison Lifestyle District, Project No.123- 074 $26,987,824/ Revised $34,927,000 (PO- 0037917) Molnar/Magas Release of Temporary Easement GAA Investments LLC Release of Temporary Construction Easement at 4301 S. Michigan St., Construction is Completed and the Easement is no longer Needed, DP26-039 N/A Molnar/Magas REGULAR MEETING SEPTEMBER 22, 2026 213 Real Property Transfer Agreement Affordable HomeMatters Indiana, LLC Transfer of City-Owned Property at 1202 Lincoln Way for the Development of Affordable Housing N/A Molnar/Magas Professional Services Agreement Abonmarche Consultants Survey and Geotech Service for Howard Park Bandshell Design, Project No. 125-052 $26,500 (River East TIF) Molnar/Magas Amendment No. 3 to Professional Services Agreement Jones Petri Rafinski Corp Assigning a Not to Exceed Amount for the Construction Administration Line Item for the Colfax Ave. Streetscape, Project No. 123-010 NTE $36,000 (PO- 0013624) Molnar/Magas Temporary and Permanent Right of Way St. Joseph County Airport Authority Temporary and Permanent Right-of- Way for the Construction of the Bendix Phase 2 Project at the Properties Owned by the Airport Authority, Project No. 121-047 $130,100 (PR- 00050110) Molnar/Magas Amendment No. 2 to Professional Services Agreement Hammel, Green, and Abrahamson, Inc. Additional Design Services for Glulam and Fencing for the Howard Park Bandshell, Project No. 125-052 $42,000 (Rive East TIF) Molnar/Magas Amendment No. 3 to Professional Services Agreement Hammel, Green, and Abrahamson, Inc. Additional Design Services to Advance the Project from 40% Design through Final Design for the Howard Park Bandshell, Project No. 125-052 $386,964 (River East TIF) Molnar/Magas APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Back to School Picnic Street Closure for Special Event September 25, 2026/ 3:00 p.m. to 8:00 p.m. Howard St. between St. Louis Blvd. & St. Peter St. Molnar/Magas Black Party Ice Cream Social Street Closure for Special Event October 3, 2026/2:00 p.m. to 9:00 p.m. Colfax Ave. between Esther St. & Twyckenham Dr. Molnar/Magas RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Alpha Wasteworks LLC Occupancy Approved September 14, 2026 REGULAR MEETING SEPTEMBER 22, 2026 214 KLS Underground, Inc. Occupancy Approved September 17, 2026 KLS Underground, Inc. Excavation Approved September 17, 2026 QC Communications, Inc. Excavation Released September 16, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Ms. Magas seconded the motion, which carried by roll call. RATIFY REDUCED SENIOR TRASH RATE In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the approval of reduced trash collection rates for the following residents, per Municipal Code 16-6: 1. 3,120 (Total # of Accountholders) as of the 3rd Quarter of 2025 In her memo, she stated Water Works customer service staff verified that all the applicants are head of the households and have submitted proof of age sixty-five (65) or older. There being no further discussion, upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the approval of reduced rates was ratified. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0143723; GBLN-0144150 8/18/2026 $1,254,812.30 City of South Bend Claims GBLN-0144171; GBLN-0144524 8/25/2026 $4,714,161.43 City of South Bend Claims GBLN-0144598; GBLN-0144645; GBLN-0144946 9/1/2026 $6,899,334.91 City of South Bend Claims GBLN-0144955 9/8/2026 $1,900,936.17 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Ms. Magas, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:52 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member