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HomeMy WebLinkAbout10132026 BPW Regular Meeting Agenda- FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of September 17, 2026, and September 22, 2026 2.PUBLIC HEARING A.Licenses 1.Type: New Massage Establishment a)Applicant: Room to Rest LLC b)Location: 310 N. Ironwood Dr. c)Favorable Recommendations 2.Type: New Massage Establishment a)Applicant: The Yoga Jar b)Location: 3601 Edison Rd., Suite C c)Favorable Recommendations 3.RESCIND QUOTATION AWARD & CONTRACT A.Main St. Viaduct Beautification – Project No. 126-028 1.Company: Acorn Landscaping LLC 2.Amount: $48,600 3.Description: Scope Changes Resulting in More than a 20% Increase in Cost 4.Funding: PR-00047826 4.OPENING OF BIDS A.Sage Road Sanitary Pump Station Improvements - Project No. 124-057 1.Funding: Sewage Works 5.OPENING OF QUOTATIONS A.Main St. Viaduct Beautification - Fence – Project No. 126-028 1.Award 2.Funding: PR-00047286 B.Main St. Viaduct Beautification - Electric – Project No. 126-028B 1.Award 2.Funding: PR-00050437 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 C. Row at Ward Development – Framing, Lumber, Roofing, Windows, & Exterior Doors – Project No. 126-051 1. Funding: River West TIF D. Row at Ward Development – Underground Plumbing – Project No. 126-051 1. Funding: River West TIF 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. SBPD Explosive Enclosure – Project No. 124-031A 1. Company: Premium Concrete Services 2. Amount: $152,906 3. Funding: PR-00049734 B. Row at Ward Development – Excavation, Foundations, Footings, & Sidewalks – Project No. 126-051 1. Company: Richard Custom Concrete 2. Amount: $90,968.75 3. Funding: River West TIF 7. REJECTION OF BIDS/QUOTATIONS A. Row at Ward Development – Siding & Exterior Trim Materials – Project No. 126-051 1. Description: Quote Did Not Conform to the Project Specifications 2. Funding: River West TIF 8. CHANGE ORDERS A. PW Service Center Salt Dome – Project No. 126-021 1. Company: Alice Homes LLC 2. Change Order No.: 1 3. Increase Amount: $42,778.79 4. Percent of Increase: 17.1% 5. Revised Contract Amount: $292,437.41 6. Funding: PR-00048148 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 B. Center City Place Rehabilitation – Project No. 125-022 1. Company: Slatile Roofing & Sheet Metal 2. Change Order No.: 2 3. Increase Amount: $61,510/Additional One-Hundred and Twenty-Seven Days 4. Percent of Increase: 8.9% 5. Total Percent of Change: 16.1% 6. Revised Contract Amount: $799,486/Completion Date: October 31, 2026 7. Funding: PO-0039101 C. Parking Garage EV Chargers – Project No. 126-038 1. Company: Pemberton Davis 2. Change Order No.: 1 3. Increase Amount: $678.53 4. Percent of Increase: 2.1% 5. Revised Contract Amount: $37,238.53 6. Funding: PR-00049415 D. Marshall Park Tennis and Sidewalk – Project No. 125-026B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $28,590.31 4. Percent of Increase: 6.02% 5. Total Percent of Change: 11.2% 6. Revised Contract Amount: $616,740.46 7. Funding: PO-0041971 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Byer’s Softball Complex Renovation – Project No. 123-072 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 2(Final) 3. Decrease Amount: ($1,600)/Additional Two-Hundred and Fifty-Eight Days 4. Percent of Decrease: (.06%) 5. Total Percent of Change: 2.73% 6. Final Contract Amount: $2,642,163.64/Completion Date June 15, 2026 7. Funding: PO-0036756 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 B. Angela Blvd. Roadway Improvements – Project No. 122-059R 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3(Final) 3. Decrease Amount: ($82,475.18) 4. Percent of Decrease: (2.43%) 5. Total Percent of Change: 2.37% 6. Final Contract Amount: $3,317,684 7. Funding: PO-0024760, PO-0027696, PO-0027675 10. PROJECT COMPLETION AFFIDAVITS A. Demolition of 921 Louise St. (Qualex Building) – Project No. 125-043A 1. Company: Green Demolition Contractors, Inc. 2. Final Contract Amount: $460,800 3. Funding: PO-0043162 B. DTSB to Notre Dame Trail – Notre Dame Ave. – Project No. 122-040A 1. Company: Milestone Contractors, L.P. 2. Final Contract Amount: $5,673,109.40 3. Funding: PO-0030356 C. Walker Field House Restoration Phase 2 - Roofing – Project No. 125-044A 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Final Contract Amount: $88,812 3. Funding: PO-0042368 D. Walker Field House Restoration Phase 2 - Masonry – Project No. 125-044B 1. Company: Berglund Construction Company 2. Final Contract Amount: $77,000 3. Funding: PO-0044918 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Nexus Center Elevator – Project No. 125-016 1. Title Sheet 2. Funding: PR-00040873 B. Sale of City-Owned Property 1. Location: 310 E. Calvert St. C. 2026 Salt Materials Bid – Project No. 126-062 1. Funding: Funds: 202, 251, 266, 412, 640, 641 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 D. Cascades Phase 2 – CIP Concrete Materials – Project No. 126-012A 1. Title Sheet 2. Funding: PR-00050458 12. RESOLUTIONS A. Resolution No. 27-2026 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Assistant Chief Daniel Skibin’s Firearm B. Resolution No. 28-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Centre Township (Hoosierland Annexation Area) 1. Description: Adoption of a Fiscal Plan and Establishing Provision of Services for Hoosierland Annexation Area C. Resolution No. 29-2026 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment 1. Description: Donation of Two (2) 2016 Ford Taurus Police Vehicles no Longer Needed by SBPD to the Shirley Police Department 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding – BUILT- South Bend, LLC 1. Description: Record and Memorialize Agreement to Construct Sidewalk Along Their Frontage When Neighboring Parcels Develop and Construct Sidewalk or at Any time the City Deems is Appropriate for the 4340 W. Cleveland Development, Project No. DP26-030 B. Amendment No. 2 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Construction Administration Services for the Design of the Madison Street Trail Connector, Project No. 125-031 2. Amount: $5,000; New Adjusted Amount: $68,300 3. Funding: PR-00050264 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 C. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC 1. Description: Transfer of City-Owned Property at 529 Allen St. for the Development of Affordable Housing D. Authorization for Entry for Environmental Remediation – Jones Petrie Rafinski 1. Description: Agreement Authorization Entry upon Private Property/Right of Way for Drilling and Environmental Remediation Purposes 2. Location: 921 S. 26th St. E. Sewer and Water Extension Agreement – Fox Creek LLC 1. Description: Extension of Water and Sewer Mains to Serve Thirty-Eight Residential Units for the Iron Creek Villas Development, Project DP24- 043 2. Title Sheet F. Contract – Shiel Sexton Company, Inc. 1. Description: Pre-Construction Contract for Chosen CM from the RFP Process for the Howard Park Bandshell, Project No. 125-052 2. Amount: $20,000 3. Funding: PR-00050441 G. Professional Services Agreement – United Consulting 1. Description: Design Engineering, Bidding Assistance, and Construction Administration for the Rehabilitation and Site Improvements to the Ireland Tank, Project No. 126-057 2. Amount: $125,200 3. Funding: PR-00050445 H. Amendment No. 2 to Professional Services Agreement – KW Garner Consulting & Design 1. Description: Additional Construction Administration Services for the Walker Field Shelterhouse Restoration Phase 2, Project No. 125-044 2. Amount: $1,390 3. Funding: PO-0035818 I. Sewer and Water Service Agreement – Heritage Trails South Bend LP 1. Description: Extend Public Sewer and Water Mains Through the New Development at 314 W. Chippewa Ave. (Heritage Trails) Project No. DP25-039 2. Title Sheet CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 J. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design Services for Facility Infrastructure Improvements at the Potawatomi Conservatory, Project No. 126-056 2. Amount: $113,000 3. Funding: TBD K. Professional Services Agreement – Egis BLN USA, Inc. 1. Description: Phase 2 Design of the Howard Park Pedestrian Bridge Improvements, Project No. 125-067 2. Amount: $259,300 3. Funding: PR-00050451 L. INDOT/LPA Contract – Indiana Department of Transportation 1. Description: Agreement to Manage Construction Contract and Facilitate 80% of the Eligible Federal Funds Project Cost for the Bendix Phase 2 Construction, Project No. 121-047 M. Contract – Northern Indiana Commuter Transportation District (NICTD) 1. Description: Signal Improvements on Railroad Crossing at Bendix and the Airport as Necessary for the Bendix Phase 2 Construction, Project No. 121-047 2. Amount: Estimated $180,916 3. Funding: PR-00050455 N. Avigation Easement – St. Joseph County Airport Authority 1. Description: The Airport Requires the Avigation Easement in the Right- of-Way to be Updated as a Result of the Land Acquisition for the Bendix Construction, Project No. 121-047 O. Contract – Automation & Control Services, Inc. 1. Description: Agreement for the Procurement of Hardware Kits for all Sewer Lift Stations and Associated Installation for the Wastewater SCADA Update, Project No. 124-003 2. Amount: $1,445,664 3. Funding: PR-00050457 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 14. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Guadalupe Procession a) Date/Times: December 12, 2026/4:30 p.m. to 6:00 p.m. b) Location: Ford St. (Guadalupe Statue) to St. Adalbert Church) c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Comcast Corporation a) Location: Across the street from 24440 Adams Rd. the City’s ROW (North Side of Adams Rd.) b) Description: Power Supply with UG Conduit Installation c) Favorable Recommendations 2. Applicant: Colliers Engineering & Design for Verizon Wireless a) Location: 1044 E. Angela Blvd. (Eastbound) b) Description: Replacement of Street Light Pole with Small Cell Equipment c) Favorable Recommendations 3. Applicant: Ivy Court Inn & Suites a) Location: 1404 Ivy Court (On Edison Rd.) b) Description: Monument Sign Relocation due to New Sidewalk Installation for the Edison Rd. and SR23 Sidewalk Improvements, Project No. 125-078 c) Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. New Installation – Eight (8) No Parking Except by Court Restricted Permit Signs & One (1) Police Parking Only Signs 1. Location(s): a) Main St. & Washington St. in front of the St. Josephy County Court b) All Criteria Met B. New Installation –Two (2) 15 Minute Parking Sign & One (1) No Parking from Here to Corner Sign 1. Location(s): a) 1912 Main St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 9 C. New Installation - Accessible Parking Space Sign 1. Location(s): a) 916 California Ave. b) 1422 Wilber St. c) 427 S. Grant St. d) All Criteria Met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 21558 Moyer Drive – Water 17. RATIFY BONDS A. Contractor Bonds 1. Martin Forestry and Excavating, Approved effective September 17, 2026 2. TX Group Solutions Inc., Approved effective September 22, 2026 3. Novati Construction LLC, Approved effective October 6, 2026 B. Excavation Bonds 1. Martin Forestry and Excavating, Approved effective September 17, 2026 2. TX Group Solutions Inc., Approved effective September 22, 2026 C. Occupancy Bonds 1. TX Group Solutions Inc., Approved effective September 22, 2026 2. American Waste Systems Inc., Approved effective September 17, 2026 3. ICC Group, Inc., Approved effective October 1, 2026 4. Novati Construction LLC, Approved effective October 6, 2026 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0145601; GBLN-0145988; GBLN-0145994 a) Date: 9/15/2026 b) Amount: $9,078,224.99 2. Claim No.: GBLN-0146264; GBLN-0146268; GBLN-0146584 a) Date: 9/22/2026 b) Amount: $4,411,535.90 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 13, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 10 3. Claim No.: GBLN-0146748; GBLN-0146938; GBLN-0147512 a) Date: 9/29/2026 b) Amount: $4,384,664.95 B. Approve Sewer Billing Refund (Credit to Account) 1. Steel Warehouse a) Amount: $99,465.09 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.