Loading...
HomeMy WebLinkAboutAmendment No 2 to PSA - Howard Park Bandshell Glulam and Fencing Proj No 125-052 - HGA September 22, 2026 Kevin Allebach Hammel, Green and Abrahamson, Inc. 333 East Erie Street Milwaukee, WI 53202 kallebach@hga.com RE: Amendment No. 2 to Professional Services Agreement Dear Kevin: At its September 22, 2026 meeting, the Board of Public Works approved the above referenced agreement for additional design services for glulam and fencing for the Howard Park Bandshell Project No. 125-052 in the amount of $42,000. Please find enclosed the agreement. Kindly sign and return it to hhorvath@southbendin.gov and retain a copy for your records. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated September 22, 2026. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2 1. Background Data: a. Effective Date of Owner-Engineer Agreement: 2/24/2026 b. Owner: Board of Public Works, City of South Bend c. Engineer: Hammel. Green and Abrahamson, Inc. (HGA) d. Project: Howard Park Bandshell 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: • Glulam Pricing Set for CM to provide to glulam fabricators for bidding. The glulam pricing set will establish the overall form and shape of the bandshell, initial sizing of members and key details, along with structural loading for the foundations to support the bandshell. • Structural and civil engineering for stone gateway element, selection of permanent and temporary fencing, fencing locations identified and detailed on final civil/site plans, with specifications for all materials. d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: • Glulam Design Add-Service: $30,000 • Fencing Design Add-Service: $12,000 • Total Project Budget: $42,000 f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: Please see attached: Howard Park Bandshell HGA Proposal for Schematic Design through Construction Administration Add-Service Request 01: Fencing & Glulam Design Engineering 5. Agreement Summary (Reference only) a. Original Agreement amount: $31,934________ b. Net change for prior amendments: $113,608_______ c. This amendment amount: $42,000________ d. Adjusted Agreement amount: $187,542 ______ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is ____September 22, 2026______________ Owner: Engineer: City of South Bend, Indiana Board of Public Works Hammel, Green and Abrahamson, Inc. By: By: Title: Elizabeth A. Maradik, President Title: Kevin Allebach, RA – Vice President By: Title: Joseph R. Molnar, Vice President By: Title: Breana N. Micou, Member By: Title: Abigail Magas, Member By: Title: Murray Miller, Member Attest: Title: Hillary Horvath, Executive Assistant Date: Date: Engineer License or Firm's Certificate No. State of: Address for giving notices: Address for giving notices: 215 S. Dr. Martin Luther King Jr. Blvd., Suite 400, South Bend, Indiana 46601 333 East Erie Street Milwaukee, WI 53202 Designated Representative (Paragraph 8.03.A): Designated Representative (Paragraph 8.03.A): Abigail Magas, P.E. Kevin Allebach, RA Title: City Engineer Title: Vice President Phone Number: (574) 235-9206 Phone Number: (414) 278-3342 Facsimile Number: (574) 235-9206 Facsimile Number: (414) 278-7734 E-Mail Address: amagas@southbendin.gov E-Mail Address: kallebach@hga.com September 22, 2026 August 28, 2026 WRITER’S CELL 414-520-6513 Patrick Sherman, Director of Project Management Lidya Abreha, Project Engineer City of South Bend 215 S. Dr. Martin Luther King Jr. Blvd, Suite 400 South Bend, IN 46601 Re: Howard Park Bandshell HGA Proposal for Schematic Design through Construction Administration Add-Service Request 01: Fencing & Glulam Design Engineering Dear Patrick and Lidya: We are pleased to be working with the City of South Bend to add a bandshell in Howard Park. We are excited for the opportunity to be your partner in planning a new performance venue at this dynamic park located along the St. Joseph River in South Bend, Indiana. Hammel, Green and Abrahamson, Inc. (HGA) is honored to continue our conceptual design work with several additional scope of work items that are being proposed for Howard Park and the band shell. This proposal will outline the scope and fee for Add Service Request (ASR) 01. PROJECT UNDERSTANDING Howard Park, located at 219 S St. Louis Blvd, South Bend, Indiana, already features a great network of trails, play spaces, community buildings, public house, café, several memorials, and events lawns. This project will expand the lawn with a new performance bandshell and supporting site work. Our project will provide design, documentation, and construction administration for the new bandshell. We are currently advancing project work to complete a construction documents package this fall. This proposal is for an Add Service for two components of the project: • Fencing o At previous core team meetings, we discussed adding a fencing component, including a gateway element by the Experience Lodge on South Saint Louis Boulevard, with a combination of permanent and mobile fencing throughout Howard Park to enclose the park during major events. • Glulam Design Engineering o We also discussed multiple options on how best to incorporate the glulam structural engineering into the project. Per our last conversation, as part of this Add Service, HGA will complete the engineering to create a glulam pricing set for bidding by the construction manager. SCOPE AND EXPECTED DELIVERABLES • Structural and civil engineering for stone gateway element, selection of permanent and temporary fencing, fencing locations identified and detailed on final civil/site plans, with specifications for all materials. City of South Bend Bandshell Design for Howard Park - HGA Proposal for ASR 01 August 28, 2026 Page 2 of 3 • HGA’s structural engineering team will be providing Schematic Design and engineering for a ‘Glulam Bid Set’ which would be delivered on September 25, 2026, so it could be bid our earlier than the full 100% CD Set. This set will lock in the approximate shape and form of the bandshell. It will also provide the typical glulam member and deck sizes and lock in important elements such as heights, widths, and the locations where the three (3) glulam support points will be located. HGA will also calculate the support reactions for the points where glulam structures touch the ground. Determining those reactions is critical for engineering the foundation systems that will support both the glulam roof and concrete stage and walls that form the back of house spaces and planters. This Glulam Bid Set will establish the overall shape, form and sizes of individual members for the structure. The Pricing Set allows multiple glulam manufacturers/fabricators to price the exact same glulam structural pieces giving you an ‘apples to apples’ system and cost comparison. Where the different glulam manufacturers often differ from each other is the way that glulam members are spliced and connected at joints – so the bid set establishes a comparable and fair price, and then allows the winning bidder to complete the detailing and final connections based on their manufacturing process and typical connections. HGA also expects there may be slight tweaks to the approximate shape and form of the roof structure based on the specific manufacturing/fabrication equipment and processes. The glulam subcontractor will produce the shop drawings, which aligns with the general shape, form, and member sizes shown in our original set, but go much further to detail all of the connections based on their proprietary systems. HGA will review and will ultimately approve their shop drawings. HGA is the engineer of record for the foundations and wall systems, however, the glulam fabricator will complete both the final member designs and the connections and therefore they become the producer of the shop drawings and the engineer of record for the glulam structure. HGA oversees and works with the glulam manufacturers from start to finish – design to installation and construction. COMPENSATION HGA’s proposed Conceptual and Pricing Package Fee is outlined below: Budget Component: Amount/ $ Allocated: A/E Glulam Design Add-Service $30,000 A/E Fencing Design Add-Service $12,000 Total Project Budget $42,000 Assumptions. HGA has made the following assumptions in preparation of this proposal: • HGA will not be the Engineer of Record (EOR) for the glulam structure. The selected glulam fabricator will provide the final engineered and stamped drawings. City of South Bend Bandshell Design for Howard Park - HGA Proposal for ASR 01 August 28, 2026 Page 3 of 3 • HGA can provide the following additional services if requested: o Requested Photorealistic Rending of Fencing/ Gateway $1,850 CONCLUSION Thank for continuing to include us in the success of your Howard Park improvements. Please let me know if you have any questions. Sincerely, Kevin Allebach, RA Vice President Cc: Brian Wolff, Designer Summer Stetzik, Project Manager \\milwaukee\Project\5400\5491\002-00\02 Contracts\Additional Services\20260828 ASR 01\2026-08-28 City of South Bend - Howard Park Bandshell_Add Service 01.docx BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/15/2026 Name Lidya Abreha Department Public Works BPW Date 09/22/2026 Phone Extension 5961 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovey Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Hammel, Green and Abrahamson, Inc (HGA) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Howard Park Bandshell Project Number 125-052 Funding Source TIF River East Account No. Amount $42,000 Terms of Contract Amendment No. 2 Purpose/Description Amendment No.2 for additional design services for Glulam and Fencing. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: