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Home My WebLink AboutAward Bid - Ireland Rd Sidewalk Proj No 125-036 - Milestone Contractors LP September 22, 2026 Lynn Bauer Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 tschlosser@milestonelp.com ; akrueger@milestonelp.com RE: Award Bid – Ireland Rd. Sidewalk Extension – Project No. 125-036 Dear Lynn: At its September 22, 2026 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $352,015. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by October 13, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1. One (1) signed Public Works Contract (enclosed) 2. Labor & Material Payment Bond 3. Performance Bond (125% of Bid Amount) 4. Certificate of Insurance naming the City of South Bend as an additional insured 5. Item #4 for all subcontractors that you use Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 22nd Day of September 2026, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-036 DESCRIPTION: IRELAND RD. SIDEWALK EXTENSION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $352,015 FUNDING: PR-00049414 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of September 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk September 22, 2026 Matthew D. Cain HRP Construction Inc. 7775 Old Cleveland Rd., PO Box 266 South Bend, IN 46624 mattc@hrpconstruction.com RE: Bid Award – Ireland Rd. Sidewalk Extension – Project No. 125-036 Dear Matthew: At its September 22, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $352,015. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk September 22, 2026 Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com RE: Bid Award – Ireland Rd. Sidewalk Extension – Project No. 125-036 Dear Mark: At its September 22, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractor, L.P. in the amount of $352,015. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk September 22, 2026 Jacob Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 hgritton@rieth-riley.com RE: Bid Award – Ireland Rd. Sidewalk Extension – Project No. 125-036 Dear Jacob: At its September 22, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $352,015. Thank you for bidding, and we hope you bid with us in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 125-036 Ireland Rd Sidewalk Extension DATE: September 22, 2026 On September 8, 2026, the Board of Public Works opened and read bids for the above project, which consisted of a base bid. The bidders ranked as follows: Bidder Amount 1. Milestone Contractors LP $352,015.00 2. HRP Construction $355,860.00 3. Indiana Earth $378,675.00 4. Rieth-Riley Construction $399,800.00 I recommend award of a contract to the lowest responsive / responsible bidder, Milestone Contractors LP in the amount of $352,015.00. They have expressed their intent to meet the stipulated MBE and WBE goals for this project. Sufficient funds have been appropriated from the Storm Sewer Fund and Southside TIF. Please email with your questions. Enc. Bid Tabulation BID TABULATION IRELAND RD SIDEWALK EXTENSIONProject No: 125-036 IRELAND RD SIDEWALK EXTENSION BASE BID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost1MOBILIZATION & DEMOBILIZATION 1 LS 15,000.00$ 15,000.00$ 19,500.00$ 19,500.00$ 30,000.00$ 30,000.00$ 17,740.08$ 17,740.08$ 38,193.42$ 38,193.42$ 2 CLEARING RIGHT OF WAY 1 LS 7,600.00$ 7,600.00$ 37,000.00$ 37,000.00$ 10,500.00$ 10,500.00$ 27,050.00$ 27,050.00$ 24,983.43$ 24,983.43$ 3 EXCAVATION, COMMON 115 CYS 50.16$ 5,768.40$ 150.00$ 17,250.00$ 46.00$ 5,290.00$ 79.00$ 9,085.00$ 80.67$ 9,277.05$ 4 BORROW 80 CYS 46.05$ 3,684.00$ 15.50$ 1,240.00$ 224.00$ 17,920.00$ 84.50$ 6,760.00$ 126.82$ 10,145.60$ 5 SEDIMENT, REMOVE 750 DOL 1.00$ 750.00$ 1.00$ 750.00$ 1.00$ 750.00$ 1.00$ 750.00$ 1.00$ 750.00$ 6 TEMPORARY INLET PROTECTION 11 EA 130.00$ 1,430.00$ 750.00$ 8,250.00$ 400.00$ 4,400.00$ 280.00$ 3,080.00$ 336.67$ 3,703.37$ 7 FILTER SOCK 274 LFT 6.50$ 1,781.00$ 10.00$ 2,740.00$ 5.00$ 1,370.00$ 4.00$ 1,096.00$ 4.50$ 1,233.00$ 8 SUBGRADE TREATMENT, TYPE II 334 SYS 30.99$ 10,350.66$ 50.00$ 16,700.00$ 60.00$ 20,040.00$ 32.00$ 10,688.00$ 45.54$ 15,210.36$ 9 HMA SURFACE, TYPE B 10 TON 196.16$ 1,961.60$ 575.00$ 5,750.00$ 640.00$ 6,400.00$ 575.00$ 5,750.00$ 724.55$ 7,245.50$ 10 HMA INTERMEDIATE, TYPE B 16 TON 184.42$ 2,950.72$ 485.00$ 7,760.00$ 540.00$ 8,640.00$ 485.00$ 7,760.00$ 477.32$ 7,637.12$ 11 HMA BASE, TYPE B 80 TON 139.67$ 11,173.60$ 246.00$ 19,680.00$ 275.00$ 22,000.00$ 246.00$ 19,680.00$ 229.43$ 18,354.40$ 12 JOINT ADHESIVE 1002 LFT 1.30$ 1,302.60$ 1.00$ 1,002.00$ 1.00$ 1,002.00$ 0.75$ 751.50$ 0.96$ 961.92$ 13 ASPHALT FOR TACK COAT 334 SYS 0.80$ 267.20$ 3.00$ 1,002.00$ 4.00$ 1,336.00$ 3.00$ 1,002.00$ 0.24$ 80.16$ 14 SIDEWALK, CONCRETE, 4 IN 554 SYS 84.54$ 46,835.16$ 83.00$ 45,982.00$ 121.00$ 67,034.00$ 110.00$ 60,940.00$ 75.28$ 41,705.12$ 15 CURB, CONCRETE, TYPE B 100 LFT 59.77$ 5,977.00$ 57.00$ 5,700.00$ 130.00$ 13,000.00$ 55.00$ 5,500.00$ 54.63$ 5,463.00$ 16 CURB AND GUTTER, CONCRETE, TYPE B 506 LFT 74.91$ 37,904.46$ 39.00$ 19,734.00$ 50.00$ 25,300.00$ 37.00$ 18,722.00$ 45.22$ 22,881.32$ 17 RIPRAP, REVETMENT 13 TON 117.60$ 1,528.80$ 250.00$ 3,250.00$ 231.00$ 3,003.00$ 450.00$ 5,850.00$ 270.24$ 3,513.12$ 18 GEOTEXTILE FOR RIPRAP, TYPE 1A 26 SYS 4.58$ 119.08$ 15.00$ 390.00$ 27.00$ 702.00$ 18.00$ 468.00$ 23.94$ 622.44$ 19 MULCHED SEEDING, TYPE R 847 SYS 3.00$ 2,541.00$ 20.00$ 16,940.00$ 10.00$ 8,470.00$ 12.86$ 10,892.42$ 19.05$ 16,135.35$ 20 STORM SEWER PIPE, CIRCULAR, 15 IN 596 LFT 103.00$ 61,388.00$ 65.00$ 38,740.00$ 70.50$ 42,018.00$ 80.00$ 47,680.00$ 123.76$ 73,760.96$ 21 INLET, TYPE M10 5 EA 3,936.62$ 19,683.10$ 4,500.00$ 22,500.00$ 5,280.00$ 26,400.00$ 5,000.00$ 25,000.00$ 5,387.68$ 26,938.40$ 22 INLET, TYPE E7 1 EA 3,513.57$ 3,513.57$ 4,500.00$ 4,500.00$ 3,800.00$ 3,800.00$ 4,350.00$ 4,350.00$ 4,785.75$ 4,785.75$ 23 INLET, TYPE F7 1 EA 3,537.35$ 3,537.35$ 4,500.00$ 4,500.00$ 4,300.00$ 4,300.00$ 4,350.00$ 4,350.00$ 5,498.59$ 5,498.59$ 24 1800 GAL DRYWELL STRUCTURE 2 EA 9,930.00$ 19,860.00$ 14,000.00$ 28,000.00$ 15,600.00$ 31,200.00$ 17,100.00$ 34,200.00$ 18,925.31$ 37,850.62$ 25 MAINTAINING TRAFFIC 1 EA 19,100.00$ 19,100.00$ 12,000.00$ 12,000.00$ 8,800.00$ 8,800.00$ 7,870.00$ 7,870.00$ 7,870.00$ 7,870.00$ 26 UTLIITY ALLOWANCE 15000 DOL 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ TOTAL 301,007.30$ 355,860.00$ 378,675.00$ 352,015.00$ 399,800.00$ I hereby certify that the above truly and accurately represents bids received for this project on SEPTEMBER 8, 2026 CAITLIN WYANT, PROJECT ENGINEER Engineer's Estimate Indiana EarthHRP Construction Milestone Contractors Rieth-Riley Construction S:\Public Works\Projects\Projects by Year\2025 Projects\125-036 Irish Hills Sidewalk Connector\1 - Admin\1 - BPW Documents\2026.09.22 Bid Tabulation & Review - 125-036 Award Bids BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 09/08/2026 Name: Caitlin Wyant, EI Department of Public Works – Engineering Division BPW Date: 09/22/2026 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors LP New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Ireland Rd Sidewalk Extension Project Number 125-036 Funding Source Southside TIF; Storm Sewer Fund Account No. PR #49414 Amount $352,015.00 Terms of Contract Special Contract Provisions Purpose/Description Award bid for construction of a new sidewalk + storm sewer extension on Ireland Rd from approximately Ironwood Dr to Irish Hills Dr to Milestone Contractors LP For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: