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Home My WebLink About09172026 BPW Agenda Review Meeting - FinalCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 17, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of September 3, and September 8, 2026 2.APPROVE 2027 CITY EMPLOYEE HOLIDAY SCHEDULE 3.OPENING OF BIDS A.Sale of City Owned Property – 1118 N. Hill St. 4.OPENING OF QUOTATIONS A.Row at Ward Development - Excavation, Foundations, Footings, & Sidewalks – Project No. 126-051 1.Funding: River West TIF B.Row at Ward Development- Siding & Exterior Trim Materials – Project No. 126-051 1.Funding: River West TIF C.Row at Ward Development – Underground Plumbing – Project No. 126-051 1.Funding: River West TIF D.SBPD Explosive Enclosure – Project No. 124-031A 1.Funding: PR-00049734 5.AWARD BIDS AND APPROVE CONTRACTS A.Ireland Rd. Sidewalk Extension – Project No. 125-036 1.Company: Milestone Contractors, L.P. 2.Amount: $352,015 3.Funding: PR-00049414 B.Marion St. Trail – Project No. 125-070 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $313,852 3.Funding: PR-00049413 6.REJECTION OF BIDS/QUOTATIONS A.Cleveland South and Pinhook Well Replacements – Project No. 125-033 1.Description: Bids Exceeded Available Budget 2.Request to Re-Bid 3.Funding: PR-00048991 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 17, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 7. CHANGE ORDERS A. Streets Department Locker Room – Project No. 126-004 1. Company: Ziolkowski Construction 2. Change Order No.: 1 3. Increase Amount: $5,126 4. Percent of Increase: 3.67% 5. Revised Contract Amount: $144,671 6. Funding: PR-00048438 B. West Washington Mid-Block Crossing – Project No. 124-070 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $11,312.50 4. Percent of Increase: 10.08% 5. Revised Contract Amount: $123,510.50 6. Funding: PR-00047509 C. Wastewater Treatment Plant Access Road Milling and Paving – Project No. 125-081 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $22,610 4. Percent of Increase: 18.3% 5. Revised Contract Amount: $145,865 6. Funding: PO-0043221 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Demolition of 747-749 Harrison Avenue – Project No. 124-062 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 2(F) 3. Increase Amount: $17,865/Additional Sixty-One Days 4. Percent of Increase: 4.0% 5. Total Percent of Change: 24.6% 6. Final Contract Amount: $552,788/ Completion Date: August 30, 2026 7. Funding: PO-0042853 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 17, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. LaSalle Storm Sewer Extension Phase I – Outfall Improvement – Project No. 125-075A 1. Funding: PR-00050124 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to CMc Contract – F.A. Wilhelm 1. Description: Remainder of the Guaranteed Maximum Price for the New Parking Garage, for the Madison Lifestyle District, Project No.123-074 2. Amount: $26,987,824; Revised Total: $34,927,000 3. Funding: PO-0037917 B. Release of Temporary Easement – GAA Investments LLC 1. Description: Release of Temporary Construction Easement at 4301 S. Michigan St., Construction is Completed and the Easement is no longer Needed, DP26-039 C. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC 1. Description: Transfer of City-Owned Property at 1202 Lincoln Way for the Development of Affordable Housing D. Professional Services Agreement – Abonmarche Consultants 1. Description: Survey and Geotech Service for Howard Park Bandshell Design, Project No. 125-052 2. Amount: $26,500 3. Funding: River East TIF E. Amendment No. 3 to Professional Services Agreement – Jones Petrie Rafinski Corp 1. Description: Assigning a Not to Exceed Amount for the Construction Administration Line Item for the Colfax Ave. Streetscape, Project No. 123-010 2. Amount: $36,000 3. Funding: PO-0013624 F. Temporary and Permanent Right of Way – St. Joseph County Airport Authority 1. Description: Temporary and Permanent Right-of-Way for the Construction of the Bendix Phase 2 Project at the Properties Owned by the Airport Authority, Project No. 121-047 2. Amount: $130,100 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 17, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 3. Funding: PR-00050110 G. Amendment No. 2 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. 1. Description: Additional Design Services for Glulam and Fencing for the Howard Park Bandshell, Project No. 125-052 2. Amount: $42,000 3. Funding: River East TIF H. Amendment No. 3 to Professional Services Agreement – Hammel, Green, and Abrahamson, Inc. 1. Description: Additional Design Services to Advance the Project from 40% Design through Final Design for the Howard Park Bandshell, Project No. 125-052 2. Amount: $386,964 3. Funding: River East TIF 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Back to School Picnic a) Date/Times: September 25, 2026/3:00 p.m. to 8:00 p.m. b) Location: Howard St. between St. Louis Blvd. & St. Peter St. c) Favorable Recommendations 2. Event: Black Party Ice Cream Social a) Date/Times: October 3, 2026/2:00 p.m. to 9:00 p.m. b) Location: Colfax Ave. between Esther St. & Twyckenham Dr. c) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: Miguel Hernandez a) Location: W Sample St. & Chapin St. /South Bend Ave. & Charles St. /Edison Rd. & Ironwood Dr. b) Description: Advertising Benches c) Unfavorable Recommendations Due to City Previously Requested Removal as they have been Identified as out of Compliance with the City Zoning Ordinance CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION SEPTEMBER 17, 2026 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 12. RATIFY BONDS A. Occupancy Bonds 1. Alpha Wasteworks LLC, Approved/Released effective September 14, 2026 13. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,120 (Total # of Accountholders) as of the 3rd Quarter of 2026 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0143723; GBLN-0144150 a) Date: 8/18/2026 b) Amount: $1,254,812.30 2. Claim No.: GBLN-0144171; GBLN-0144524 a) Date: 8/25/2026 b) Amount: $4,714,161.43 3. Claim No.: GBLN-0144598; GBLN-0144645; GBLN-0144946 a) Date: 9/1/2026 b) Amount: $6,899,334.91 4. Claim No.: GBLN-0144955 a) Date: 9/8/2026 b) Amount: $1,900,936.17 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.