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Home My WebLink AboutRatify Emergency Works - PW Service Center Overhead Door - 4T DOOR September 8, 2026 Matt Cranny 4T Door Systems 1620 W. Bristol St. Elkhart, IN 46514 matt@4tdoor.com RE: Ratify Emergency Work Dear Matt: At its September 8, 2026 meeting, the Board of Public Works approved the above referenced contract to ratify time and materials for the emergency work at the Public Works Service Center in the amount of $9,070. Enclosed please find a copy of the contract for your records. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk Page 1 of 1 Invoice Date Invoice # 08/25/26 19414 Description Amount Bill to #9593 Service Location #10446 City of South Bend City of South Bend - Street Department 227 West Jefferson 12N 731 South Lafayette Blvd Net 15 DaysTerms Salesman 29-Matthew CrannyCall #19414PO #Verbal Per Larry P South Bend, IN 46614 SOUTH BEND, IN 46601 4T Door Systems 1620 West Bristol St. Elkhart, IN 46514 574-262-0247 WORK DESCRIPTION TOTAL $ SUB TOTAL 570.00 SALES TAX 570.00 0.00 Per Larry: Has a door that was hit and is stuck open. Tech #33 Pantea - Jason Service Date: 08/20/2026 Checked in with Larry. Found door hit with rollers out and hinges damaged. Got door down and reinstalled bottom rollers. Hit door to bend back sections. Installed other rollers and replaced bad hinges. Through bolted section. Will need quote to replace 4 sections. A bottom and three intermediate Clopay 3200 16'2"x24" double end stile and 2 two inch struts one on the first and one on the 3rd section. Third section has 4 25"x13" lights in it. 28' of white clip seal. Also replace hinges as needed up to 12 number 1 hinges. Larry would also like a quote for a new door as well door is 16'2"x14' double end stile standard headroom with 3" track. Would like quotes ASAP Invoiced for service call and compelted repairs. 4T DOOR SYSTEMS, INC. Elkhart’s Only Accredited Door Dealer 1620 W. Bristol St ELKHART, IN 46514 Office(574) 262-0247 Fax (574) 262-0541 E-Mail matt@4tdoor.com Visit us at www.4tdoor.com City of South Bend Street Garage Coby Deal 126 N Main St. cdeal@southbendin.gov South Bend, IN 46601 574-245-6001 Project: Replace Overhead Door that was hit Location: Main Building Replace complete door 4T Door Systems to come onsite and remove door. Sectional Door (1) 16’2” x 14’0” Series 616 ** Urethane injected foam 13. R-Value ** 26 gauge steel inside and out ** Galvanized steel roller hinges ** 4- 25 x12 windows in 3rd section “insulated” ** Double end stiles with double 11 gauge hinges ** Prefinished using urethane primer and polyester baked on finish from color choices ** Standard headroom track ** Heavy duty angle mount 3” track mounting to steel jambs ** Galvanized roller hinges with 10 ball steel rollers ** All steel tracks and hardware are galvanized to prevent corrosion/rust ** Clip on vinyl perimeter weather seal ** 10,000 cycle springs ** Reconnect operator onsite Your cost for above installed………………………..…..$8,500.00 Thank you, Matt Cranny 4 T DOOR SYSTEMS Payment to be made as follows: net upon 15 days; this proposal may be withdrawn by us if not accepted within 30 days openings are to be prepared by others according to our specifications. The above cost does not include painting, glazing, or wiring to electric operators unless specified in proposal. Agreements are contingent upon accidents, strikes or any conditions beyond our control. We carry contractors’ manufactures’ and employers’ liability, with workers compensation insurance. Acceptance of proposal, pricing, specifications and conditions are satisfactory and are hereby accepted. Payment will be made as outlined above. Signature____________________________________ Date_______________________ Proposal August 28, 2026 ATTN: Larry South Bend Street Department 731 S Lafayette Blvd. South Bend, IN 46601 Project: Door A – Replacement Sectional Door We propose to furnish and install the following: One (1) commercial insulated steel door MODEL # 3200 as manufactured by “Clopay” measuring: 16’2” x 14’0”, to include the following:  26-gauge flush stucco embossed steel exterior with light ribbed pattern, baked on WHITE finish.  Flush stucco embossed (.016” min.) steel interior, baked-on WHITE finish.  2” thick sections with full 1-13/16” of polystyrene insulation pressure laminated between the interior and exterior steel skins: “R” Value - 10.29 “U” Value - .10  3rd section to have Full row of 24” x 12” lites, with ½” CTIG.  Tongue-in-groove section joint with silicone filled thermal break.  Heavy-duty 20-gauge steel Double-end stiles, galvanized.  Oil Tempered 10,000 cycle Torsion Spring Counterbalance System.  3” Angle mounted track.  Standard lift, 15” radius.  Full perimeter seals.  Removal & disposal of existing material.  Operation: Re-connect existing operator. For the sum of Eight Thousand Nine Hundred Thirty-Five Dollars 00/100: ($8,935.00) Terms & Conditions: Amount due: 30 days Electrical: conduit, wiring, and hook-ups by others at no cost to Industrial Door of Northern Indiana. Openings ready to receive our product to be finished and prepared by others at no cost to us. Unloading of doors upon arrival at job site by: others X Industrial Door of Northern Indiana. All work to be performed during regular daytime working hours of the trade. All permits if required are to be taken out and paid by others. Our standard coverage and limits of insurance apply. The above prices X includes do not include sales tax. Delivery shall be 3-4 weeks after receipt of final approved drawings guaranteeing design and dimensions or final field verification of the openings. Material guaranteed for one year against defects in material and workmanship (if installed). Quote good for 30 days. Proposal Submitted By: Noah Devine Assistant Service Manager / Automatic & Entry Door Division Please sign below to acknowledge acceptance of this proposal X____________________ 3839 South Main Street, South Bend, IN 46614 Phone: 888-653-3667 Fax: 574-289-4587 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: August 27, 2026 Name: Larry Parker Jr. Department of Public Works – Engineering Division BPW Date: September 8, 2026 Phone Extension: Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ratify Emergency Work Ease./Encroach Required Information Company or Vendor Name 4T Door Systems, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Replace Overhead Door – Public Works Service Center Project Number Funding Source PR-00049826 Account No. Amount $9,070 Terms of Contract Special Contract Provisions Purpose/Description Replace Overhead Door A that was hit by outside vendor truck. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: