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Home My WebLink AboutAward Quote - The Pointe at Riverwalk Exterior Doors & Siding Proj No 124-069I September 8, 2026 Christian Hurley Big C Lumber 50860 Princess Way Granger, IN 46530 Christian.hurley@bigclumber.com RE: Quotation Award – The Pointe at Riverwalk – Exterior Door and Siding – Project No. 124-069I Dear Christian: At its September 8, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $99,531.76. Please forward the following documents in one submittal by September 22, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 3) One (1) signed original of the Contract (enclosed); and 4) Certificate of Insurance naming the City of South Bend as an additional insured. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk September 8, 2026 Kristin Marquardt ABC Supply Co., Inc. 815 Oliver Plow Ct. South Bend, IN 46601 Andrew.obren@abcsupply.com RE: Quotation Award – The Pointe at Riverwalk – Exterior Doors & Siding – Project No. 124-069I Dear Kristin: At its September 8, 2026 meeting, the Board of Public Works awarded the above referenced quotation to Big C Lumber in the amount of $99,531.76. We thank you for quoting and hope you will quote with us again in the future. Sincerely, /s/Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 8th September, 2026, by and between Big C Lumber, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-069I DESCRIPTION: THE POINTE AT RIVERWALK – EXTERIOR DOORS & SIDING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $99,531.76 FUNDING: PR-00049668 The unit prices for this improvement were those prices as received and accepted by the Board on the 8th Day of September, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS BIG C LUMBER President Member Printed Name Member Member Signature Member Attest: Clerk Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 124-069I The Pointe at Riverwalk – Exterior Doors & Siding Materials DATE: September 8, 2026 On AUGUST 25, 2026, the Board of Public Works opened and read bids for the above project, which consisted of a base bid. The bidders ranked as follows: Bidder Amount Affidavit? 1.ABC Supply Co.$90,330.46 No 2.Big C Lumber $99,531.76 Yes 3.Richards Supply $(no response) N/A I recommend award of a contract to the lowest responsive / responsible bidder, Big C Lumber, in the amount of $99,531.76. ABC Supply Co is considered non-responsive in this case because they failed to provide the signed & notarized Non-Collusion Affidavit. Sufficient funds have been appropriated from River East TIF via development agreement. Please email with your questions. Enc. Bid Tabulation BID TABULATION THE POINTE AT RIVERWALK - EXTERIOR DOORS SIDING MATERIALS Project No: 124-069I THE POINTE AT RIVERWALK - EXTERIOR DOORS & SIDING MATERIALS BASE BID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 1 Building B, Units 7-10 - Entry Doors 6 EA 2,086.80$ 12,520.80$ 1,378.82$ 8,272.92$ 2 Building B, Units 7-10 - Storage/ Service Doors 4 EA 2,562.07$ 10,248.28$ 920.00$ 3,680.00$ 3 Building B, Units 7-10 - Added Storage Doors 4 EA 957.03$ 3,828.12$ 860.02$ 3,440.08$ 4 Building B, Units 7-10 - Garage-to-House Fire Doors 4 EA 1,556.87$ 6,227.48$ 1,490.00$ 5,960.00$ 5 Building B, Units 7-10 - Soffit/ Fascia/ Aluminum Trim 1 LS 7,925.44$ 7,925.44$ 13,189.80$ 13,189.80$ 6 Building B, Units 7-10 - LP Smartside Siding 1 LS 43,079.10$ 43,079.10$ 56,457.64$ 56,457.64$ 7 Building B, Units 7-10 - LP Smart Trim 1 LS 6,501.24$ 6,501.24$ 8,531.32$ 8,531.32$ TOTAL 90,330.46$ 99,531.76$ I hereby certify that the above truly and accurately represents bids received for this project on AUGUST 25, 2026 CAITLIN WYANT, PROJECT ENGINEER ABC Supply Co Big C Lumber C:\Users\hhorvath\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\00YG0LW6\2026.09.08 Agenda Request - 124-069I Bid Tabulation Review BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 08/25/2026 Name: Caitlin Wyant, EI Department of Public Works – Engineering Division BPW Date: 09/08/2026 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Big C Lumber New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name The Pointe at Riverwalk – Exterior Doors & Siding Project Number 124-069I Funding Source River East TIF Account No. PR #49668 Amount $99,531.76 Terms of Contract Special Contract Provisions Purpose/Description For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: