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HomeMy WebLinkAbout2300 Portage Avenue_AA 2024-1211Sarah Andrews, President HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY CERTIFICATE OF APPROPRIATENESS The Historic Preservation Commission of South Bend and St. Joseph County has approved the following work: Removal of existing asphalt shingle roof and installation of new EDCO Steel Slate shingles in Classic Red Blend per manufacturer's specifications. South Bend Roofing and Siding Co, Contractor for the following location: 2300 PORTAGE AVE South Bend, IN, 46616 Application No. 2024-1211 in the County of St. Joseph; State of Indiana; which is: Located in a Local Historic District A Local Historic Landmark and found this application to be appropriate according to the Standards pertaining to Local Historic Landmarks and/or Local Historic Districts. Regulations pertaining to the Historic Preservation Commission are found in Chapter 21 (Zoning), South Bend Municipal Code and Chapter 26 of the St. Joseph County Code. The issuance of this certificate does NOT in any manner, release the recipient from the responsibility of complying with the requirements of the zoning ordinances, building codes, safety codes, ADA or other requirements of the City of South Bend, the County of St. Joseph, the State of Indiana, or the United States Federal Government. This certificate is good for one year from the date of issuance and is effective from the date entered herein. Plans are on file and open for public inspection at the office of the Historic Preservation Commission of South Bend and St. Joseph County, 227 West Jefferson Blvd., Suite 1400 S, South Bend, Indiana, during normal business hours. THIS CERTIFICATE IS NOT TRANSFERABLE NAME OF APPLICANT:Stonemor Indiana LLC CERTIFICATE ISSUED BY: Kate Himick Historic Preservation Specialist POST IN A CONSPICUOUS PLACE ON THE STREET SIDE OF THE PROJECT UNTIL COMPLETION OF ALL WORK. Phone: (574) 235-9371 E-mail: SBSJCHPC@southbendin.gov ROSS VAN OVERBERGHE Historic Preservation Administrator 12/11/2024DATE CERTIFICATE TAKES FORCE:12/11/2025DATE CERTIFICATE EXPIRES: ADMINISTRATIVE APPROVAL Wednesday, December 11, 2024 Application for Cer tificate of Appropriateness Important Information Regarding this Request REQUIRED DOCUMENTATION AND SITE PLANS The Historic Preservation Commission of South Bend and St. Joseph County cannot process an Application without required documentation. Comprehensive documentation provides a complete understanding of the project. Problems often occur during a project review or during the execution of the project when the property owner, staff or commissioners are unclear as to project specifics. Applications will NOT be processed without required documentation. Photographs may be submitted in digital format or in photographic print. When a project involves blueprints and/or site plans, one (1) set shall be submitted with the Application. Any documentation submitted to this office cannot be returned to the applicant. APPLICATION FEE The application processing fee for any Application for a Certificate Of Appropriateness is $20 Payment must accompany the application at the time of submission. For an electronically submitted application, payment must reach the HPC office within 48 hours following transmission. Payment can be made by credit card by contacting Business License Administrator Michelle Adams at (574) 235-5912; by cash in person in the Department of Community Investment on the 14th floor of the County City Building; or by check made out to City of South Bend. Applications will NOT be processed without the required fee. MEETING ATTENDANCE When an Application has been scheduled for any meeting, the owner, architect or contractor(s) retained for the project shall attend the meeting where their project will be reviewed and a decision rendered. Failure by the owner, architect, or contractor to attend such meetings may result in denial of the Application due to insufficient representation. CERTIFICATE ISSUANCE Certificates of Appropriateness will be filed with the Building Department of South Bend and St. Joseph County. A copy of the Certificate will be emailed directly to the owner and/or contractor(s) listed on the application. INSPECTION AUTHORITY All projects will be inspected during and following execution for compliance with the decision(s) rendered by the Historic Preservation Commission of South Bend and St. Joseph County. Owner acknowledges that while the Historic Preservation Commission only considers Certificates of Appropriateness for exterior features, under certain circumstances it may be necessary for the Commission Staff to have access to the interior of the building in order to accurately assess the condition of the exterior feature and that the lack of access to the interior may prevent the Commission Staff from making a favorable recommendation. Any work performed on a historic landmark or in an historic district which does not conform to the Certificate of Appropriateness certificate shall be immediately halted by the Historic Preservation 1 Commission and the Building Department of South Bend and St. Joseph County. Fines may be levied for projects not in compliance. I read and understand the information above:Yes, Continue Date Wednesday, December 11, 2024 2 Property Information Property Address for Proposed Work:2300 Portage Avenue Property City South Bend Property Zip Code 46616 Property Owner Information:Stonemor Indiana LLC Owner Email Owner Address 955 Keller Rd. | Suite 1500 | Altamonte Springs, FL 32714 Proposed Work and Project Information All projects must comply with applicable building and zoning codes. South Bend Zoning Ordinance St. Joseph County Zoning Ordinance Does your project involve any of the following? (Check all that apply):Roofs Contractor Information South Bend Roofing & Siding Co. Roof James Spillman Contractor Phone Number (574) 288-4764 Contractor Email sales@southbendroofing.com Description of Proposed Work: Removal of existing asphalt shingle roof and installation of new EDCO Steel Slate Shingles in Classic Red Blend per manufacturer’s specifications. File Upload Site Plans, Aerial Views, and/or Blueprints: One (1) set shall be submitted with the Application. Uploaded documentation must show existing property lines, buildings, structures, and proposed project location(s). Hand Drawn Plans/Elevations are ok Photographs to include: each area affected by project, close up detail of project areas. Windows, Siding, and/or Door projects must include photographs of each window/door/siding affected by the project and detailed close up of condition Applications will not be processed if the required photographs and/or documentation are not included. Any documentation submitted to this office cannot be returned to the applicant. Project Type - List:Roofs 3 KH 12/11/24 $20.00 PayPal ID 3BF85771M9731060P Overhead View of Proposed Project Location(s): 234.68 KB Quote/Evaluation(s) by Repair Professional (Optional): PDF Riverview Cemetary _ 2300 ….pdf Photographs: 1.22 MB 2.35 MB 2.5 MB 1.99 MB 4 2.33 MB 2.18 MB Payment Invoice ID # INV-000114 Payment Method Pay via Card or PayPal 5 Page 1 of 5 Initial here: _____ 1138 W. Washington St., South Bend, IN 46619 Ph. 574.288.4764 sales@southbendroofing.com Keeping You Covered For Over 100 Years! - COMMERCIAL ROOFING DIVISION - 10/25/24 Everstory Partners Attn: Timothy Rogers 955 Keller Rd., Suite 1500 Altamonte Springs, FL 32714 Contact: Timothy Rogers Phone: Email: Project: Riverview Cemetery - 2300 Portage Ave, South Bend, IN Building Section: AREAS: Shingle Roof Areas only. PROPOSAL: SS-2053 Proposed to Timothy Rogers: In accordance with manufacturer specifications, we are pleased to submit our quotation for the above referenced project. We propose to furnish all labor, material, and necessary equipment to complete the work in full compliance with the preparation and application standard specifically listed below. Customer is responsible to move all items from the work area (under the roofing area, in the loading area and any other area designated for relocation) prior to the start of the project. Due to market volatility, pricing is current only. OBJECTIVE Prepare, provide, and install new EDCO Arrowline Steel Slate roof per Manufacturer Specifications. SCOPE OF WORK The areas and/or items listed below are specifically meant to include only those items within the area outlined in the SCOPE. Page 2 of 5 Initial here: _____ 1. Roof Replacement (Riverview Cemetery – Currently Shingled Building at Entrance of Property - (SCOPE AS FOLLOWS): 2. Set up in areas approved by owner. We will require access to areas around perimeter of building as well as areas for staging trucks/trailers/dumpsters/telehandler/etc. 3. Remove existing roof and inspect decking for any issues. 4. Re-nail any loose wood. Any unforeseen conditions such as, but not limited to, decking replacement after tear-off will be performed on a time & material cost basis only after notifying owner of conditions. 5. Install Certainteed WinterGuard ice and water shield to 24" past interior walls per code. 6. Winterguard will also be installed along walls, around all penetrations, and centered in all valleys as applicable. 7. Install Certainteed synthetic felt to remaining areas of decking. 8. Install EDCO Products Arrowline Slate Steel Roofing in CLASSIC RED BLEND color per manufacturer’s specifications. 9. Install all proper accessories including flashings, ridge caps, and edge metals to achieve manufacturer’s warranty. 10. Install all applicable flashings at all chimneys. 11. If removing & resetting a satellite dish and/or antenna, signal loss could occur. 12. We will keep a clean jobsite during construction and clean up all debris to pre -work conditions. We will also use our Equipter mobile hopper to help with keep ing the jobsite clean at all times. 13. Provide 10 yr workmanship warranty and provide owner with a EDCO Material Warranty which includes lifetime non-prorated limited warranty, 30 year fade protection, lifetime hail and impact protection, as well as being transferable. 14. Any additional work that may be requested outside of the scope listed above will be completed on a time and material basis after receiving a written change order. PRICE For and in consideration of the above described services, we are to receive upon completion, the sum of……………………TOTAL JOB = $85,289 OPTIONS / ALTERNATES 1. Install EDCO Arrowline Sno Gem Snow Guards to the eaves of the roof to prevent snow/ice fall areas. – ADD $3,252 to contract price. Page 3 of 5 Initial here: _____ TERMS 50% Due upon contract acceptance with Progress Payments and Balance Due Upon Completion of project Subject to the attached Terms and Conditions, incorporated herein. NOT INCLUDED - Yard/Landscape repairs. - Special Colors - Interior Protection - Any mechanical, electrical, plumbing, or structural projects required. - Lifting or altering of mechanical curbs and/or equipment. - Removal of any abandoned rooftop curbs, equipment, etc. - FM Insurance Guidelines unless otherwise stated above. - Any additional fall protection requirements outside of OSHA guidelines. BID NOTE Due to current market volatility: If there is an increase in the actual cost of the labor or materials charged to the Contrac tor in excess of 2.5% subsequent to making this Agreement, the price set forth in this Agreement shall be increased without the need for a written change order or amendment to the contract to reflect the price increase and additional direct cost to the Contractor. Contractor will submit written documentation of the increased charges to the Owner upon request. As an additional remedy, if the actual cost of any line item increases more than 10% subsequent to the making of this Agreement, Contractor, at its sole discretion, may terminate the contract for convenience. Thank you for considering South Bend Roofing Co. (SBR) for your roofing project! We sincerely appreciate the opportunity you have provided for us to display our experience and skillsets required to properly complete this project. We request the opportunity to discuss any possible changes or adjustments that would promote a contract award. Prepared By, James Spillman Vice President / Project Manager james@southbendroofing.com Acceptance of Proposal SS-2053: The above prices, specifications, and conditions are satisfactory and hereby accepted. You are authorized to commence work as specified. Signature________________________________________ Date_____________________________ Printed Name_____________________________________ Title_____________________________ Page 4 of 5 Initial here: _____ Attachment to Proposal SS-2053 (Terms and Conditions) Responsibility: We will maintain responsible supervision to control the proper finishing of all work, as well as coordinate the completion of these proposal requirements. Materials: The material requirements will be in accordance with the manufacturer’s standards. Product data sheets are available upon request. OSHA Compliance: All work practices, materials and equipment used will be in full compliance with applicable OSHA regulations and in full compliance with South Bend Roofing Co.’s (SBR) Safety Standards. Workmen's Compensation: South Bend Roofing Co. (SBR) personnel are fully covered by Workmen's Compensation Insurance. Equal Employment Opportunity Compliance: South Bend Roofing Co. is an equal opportunity employer operating in compliance with applicable federal and state laws. Deviations from Agreement: Any deviations from the work plan, materials, schedule or other terms and conditions described herein are subject to additional charges. Re-Roofing: A. South Bend Roofing Co. shall not be liable for claims or damages arising from or related to deficiencies in roof drainage and consequences of water accumulating on the roof. It is the customer’s responsibility prior to commencement of re-roofing to retain a licensed architect or mechanical engineer to determine and evaluate drainage design and compliance with applicable codes, including potential need for additional drains, scuppers, or overflow drains and it is the Customer’s responsibility to maintain drains so that they are not clogged and function properly. SBR’s work does not include evaluation of existing drainage, proper location or size of roof drains, drainage design, or adequacy of drainage. B. South Bend Roofing Co. is not liable for fireproofing that may detach, fall or spall from the underside of the roof deck during roofing operations, including costs of clean-up and replacement of fireproofing. C. Interior Protection - Customer acknowledges that re-roofing of an existing building may cause disturbance, dust, debris or fireproofing to fall into the interior. Customer Agrees to remove or protect property directly below the roof in order to minimize potential interior damage. SBR shall not be responsible for disturbance, damage, clean up or loss to interior property that Customer did not remove or protect prior to commencement of the roofing project. D. Fumes - Customer is aware that roofing products emit fumes, vapors and odors during the application process. Customer shall be responsible for interior air quality, including controlling mechanical equipment, HVAC units, intake vents, wall vents, windows, doors and other openings to prevent fumes and odors from entering the building. Some people are more sensitive to the emissions than others. Customer shall hold SBR harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process, including reasonable attorney’s fees. E. Asbestos – SBR’s price and this contract are based upon SBR not coming into contact with asbestos or asbestos containing or toxic materials at building. If asbestos or asbestos containing or toxic materials are encountered, the contract price and time to complete the contract will be adjusted based upon the additional costs and time resulting from the presence of asbestos or toxic materials in the building. F. Deck Sufficiency - Customer represents that they are not presently aware of any hazard or condition in, at or on the building which would endanger the life and safety of SBR’s personnel and equipment on the roof performing roof removal and replacement operations and they are not presently aware of any area of deteriorated, rusted or unattached roof decking that present a safety hazard to SBR personnel or individuals and property within the building. If Customer deems it necessary, Customer will retain a structural engineer to evaluate the safety of the structure prior to commencement of re-roofing operations. G. Existing conditions - SBR is not responsible for damages or leaks due to existing conditions or existing sources of leakage simply because South Bend Roofing start work on a building or performed repair work. Maintenance and/or Repair Contracts: This maintenance and service contract does not include an evaluation for code compliance or adequacy of existing roof drainage. If roof drains or scuppers are clogged at the time SBR performs its maintenance inspection and work, SBR will unclog drains at that time. South Bend Roofing is not responsible if and when drains become clogged at other times. Customer should regularly inspect roof drains to see that flow through drains are not impeded. SBR shall not be liable for claims or damages arising from or related to deficiencies in roof drainage and consequences of water accumulating on the roof. Customer should retain an Architect, Mechanical Engineer or other design professional to evaluate and determine proper drainage design and compliance with applicable plumbing codes, including secondary drainage. SBR’s work does not include evaluation of drainage, proper location or size of roof drains, or code compliance. It is the Customer’s responsibility to maintain drains so that they are not clogged and function properly. SBR is not responsible for ponding, standing or accumulation of water on the roof. Page 5 of 5 Initial here: _____ Hazardous Materials and Conditions: South Bend Roofing Co. is not responsible for the identification, detection, abatement, encapsulation or removal of asbestos or any other materials deemed to present a hazard to its employees including any materials considered to be special waste. If hazardous materials or other hazardous conditions are encountered at the job site during the course of work, SBR reserves the right to remove its employees from the job site until such hazardous materials are abated, encapsulated or removed, or the hazardous conditions are corrected. Pursuit to any delays resulting from such situation and correction SBR shall receive an extension of time to complete its work, and compensation for all expenses associated with such delays, or conditions. Force Majeure: South Bend Roofing Co. assumes no responsibility for costs or delays due to storms, fire, flood, or other natural disasters, nor for accidents, strikes, or other events beyond its control. Cancellation: If this agreement is canceled by customer at any time prior to project completion for reasons other than non-performance by South Bend Roofing Co. then all charges accrued to the date of cancellation become immediately due and payable to South Bend Roofing Co. Entire Agreement: This agreement is the complete and entire agreement between South Bend Roofing Co. and the customer, and supersedes any other communication, whether oral or written. This agreement cannot be modified by either party except in writing, and with the written consent of the other party. Coating Performance Responsibility: South Bend Roofing Co. is not responsible for the coating performance in primary and/or secondary containment linings, or Other critical performance areas. Non-Payment: Non-payment will warrant your account to be forwarded to a collection agency and/or attorney. It is agreed upon that the customer will pay all costs and expenses of collection, including but not limited to attorney’s fees and expenses, plus interest on past due amounts equal to 12% per annum, on all amounts due. Limited Warranty: Customer acknowledges that South Bend Roofing Co. is not the manufacturer of any Products. Other than expressly set forth in the proposal, any warranty with respect to the products must come from the manufacturer. Also, any warranty for workmanship must be expressly set forth in the proposal. South Bend Roofing Co. disclaims all express or implied warranties and product liability, specifically including warranties of merchantability and fitness for a particular purpose. Limits of Liability: To the maximum extent permitted by law and not withstanding any other provision of this Agreement, the aggregate liability under this Agreement of South Bend Roofing Co, will be limited to the total amount paid to SBR pursuant to this Agreement. The parties acknowledge that such an aggregate liability is a fair and reasonable estimate of any loss or damage likely to be suffered in the event of a breach of this Agreement. Neither party shall be liable to the other for any indirect, incidental, special, consequential or punitive damages arising out of or related to this Agreement. In no event shall SBR’s aggregate liability arising out of or related to this Contract, whether arising out of or related to breach of contract, tort (including negligence), or otherwise, exceed the total of the amounts paid to South Bend Roofing Co. for the goods and services sold hereunder. The limitation of liability set forth in this provision shall not apply to (i) liability resulting from South Bend Roofing Co.’s gross negligence or willful misconduct and (ii) death or bodily injury resulting from acts or omissions.