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HomeMy WebLinkAboutHPC Minutes 1978HISTORIC PRESERVATION COMMISST OTAL BUDGET $16,525.00 Treasurer's Rep rtffnuary 16 1978 Budgeted f Balance Line Item .111 Historic Preservation Planner $105000.00 $10,000.00 212 Postage 300.00 300.00 213 Travel Expenses 800.00 800.00 215 Books 125.00 125.00 241 Printing, other than office supplies 400.00 400.00 242 Publication of Legal Notices 200.00 200.00 243 Photographing and Blue Printing 200.00 200.00 244 Stationery and Printing 100.00 100.00 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 263 Technical Assistance 500.00 500.00 264 Technical Assistance 1,950.00 1,950.00 265 Publication 300.00 300.00 360 Office Supplies 100.00 100.00 371 Publication of C. of A. 250.00 250.00 372 Plaques 500.00 500.00 570 Dues and Subscriptions 150.00 150.00 $16,525.00 $16,525.00 historic preservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) A'G E N D A Regular Meeting January 16, 1978' Roam 323, depending on attendance -otherwise Council Chambers, �+th Floor 7:30 P.M. 1. Call to Order 2. Roll Call 3;. Approval of ,Minutes 4. Treasurer`s Report 50 Correspondence 6. Committee Reports City Survey Budget and Finance Historic Districts :a. North Shore``Triangle report b. West Washington District zoning Historic Landmarks Legal Public Relations and Community Education Standards and Historic Plan Presidential Report Staff ,Report a. Ironwood Corridor E. I. b. Community Development 'Grant .Application for Preservation Grant Program '7`. Old Business Main Street Commercial Historic Dlstrict Newsletter 8. New Business Election of Commission Officers Union Square E.I.S. 9. Announcements 10. Hearing;of,Visitors 11. Adjournment January 16, 1978 Page 2 that the December minutes be approved as submitted. Mr. Al Stivers se- conded this motion and it passed unanimously. Mrs. Ruth. Price made a motion and resolution that the courtesy of the floor be extended to Peter J. Nemeth, Mayor of South Bend, at this time. Mr. Nimtz seconded this motion, and it passed unanimously. Mr. Oxian then stated that the floor is hereby open for all discussion of the Main Street Commercial Historic District. Mr. Nemeth introduced himself as the Mayor of South Bend and thanked the Commission members for giving him the opportunity of speaking. He reminded the Commission that he had sent a letter, dated December 29, 1977, asking..the Commission to withdraw the application for designation of an historic district in downtown South Bend, specifically involving the Odd Fellows Building, the JMS Building and the Oliver Building. He felt this application was creating stumbling blocks for the adminis- tration in getting approval for the federal financing they were attempt- ing to obtain to proceed with the Century Mall prograih. He said he was here tonight in view of the action taken by the City Council on Thursday to withdraw his request for the Commission to withdraw the application. He then read a portion of the content of a letter Common Council Pres- ident Parent sent to Joseph Cloud, State Historic Preservation Officer, to wit: "The South Bend City Council finds the proposed Century Mall has no adverse effect on any properties which may be listed, which may be eligible to be listed on the National Register for Historic Places. Conversely, the proposed Century Mall could have a beneficial effect on historic properties in South Bend through general economic strength- ening of the downtown." Mr Nemeth noted that the above statement should not be construed as City Council support of downtown buildings which may or may not have historic value. He hoped the Commission would adopt those statements. Mayor Nemeth again respectfully requested that the Commission consider and approve the foregoing statement. Mr. Roger O. Parent then spoke and commended the Commission for its role in historic preservation and said he was instrumental in working on the ordinance which initially set up the Commission. He felt that the fore- going statement, adopted by the Council in a 95fl vote, was the best kind of action the Common Council could take. He, likewise, urged the Commis- sion to accept the statement. He wanted the Commission to know that the Council did not, at its last meeting, say that there were no buildings of historic value downtown. Ms. Deloris Davisson then addressed the Commission and thanked the Mayor for the stand he has taken and that the Council has recognized the value of the three buildings in question. She felt education of the public was important and that these buildings were representative of events that happened in the community and of people that lived in the community. They related to the Olivers, the Studebakers, and also to the Chicago School of Architecture; She said she was happy to hear that these buildings are not in the redevelopment area and added she would like to have the public informed about what buildings are in the redevelopment area and what are not. She again commended the Mayor for rescinding his appeal to the Commission to withdraw the nomination. She said preservation groups January 16, 1978 Page 3 were excited about restoring cities and keeping the past so that some kind of identity could be had. Wo Mr. Nemeth informed the Commission that, as part of an amendment made by the Redevelopment Commission, the Oliver Building is on the redevelopment list. Mrs. Sporleder thanked the Mayor and Mr. Parent for their considera- tion of this matter and made a proposal that the Commission accept this part of the letter that Mr. Parent sent to Mr. Oxian: "The South Bend City Council finds that the proposed Century Mall has no adverse effect on any properties that may be listed or may be eligible to be listed on the National Register for Historic Places. Conversely, the proposed Century Mall would have a beneficial effect on historic properties in South Bend through its general economic strengthening of the downtown." Mrs. Spordeder moved that the Commission adopt this as its official position as well. Mr. Wasielewski seconded this motion. Mr. Oxian said Mr. Allsop had a alight change in this statement and the statement should be emphasized as coming from the Commission, not just the City Council. Mrs. Sporleder then wanted the statement amended to read: The Historic Preservation Commission of South Bend and St. Joseph County finds .... Mr. Wasielewski seconded this amendment. Mr. Nemeth remarked that he hoped the Commission would consider adopting the whole letter rather than just part of it. Mr. Parent remarked that the Council approved the entire letter and he extracted what he considered to be the essence of that letter in urging the Commission to adopt it. He said some persons are concerned that the letter he had written might be interpreted to mean that the Council - is saying that the buildings either have or have not historic value in the downtown. He hoped the statement will be taken in the spirit in which it was written and another statement is not neceeaary. There was some discussion on just which letter was in question. The letter of Mr. Parent to Mr. Oxian or the letter of Mr. Parent to Mr. Cloud. Mr. Nimtz then addressed Mr. Oxian and declared that the letter of Mr. Parent to Mr. Joseph Cloud is an excellent resume and statement of the situation, and he sees nothing wrong in the Commission approving the letter of Mr. Parent sending the resolution as passed by the City Council, and he would move that the motion be amended to add the following: that a letter of Council President Roger 0. Parent of January 12, 1978 to Mr. Joseph Cloud be approved as far as the Historic Preservation Commission is concerned. And that the letter of Roger 0. Parent, president of the City Council, sent to Joseph Clotd citing the official action of the South Bend City Council be approved by the Historic Preservation Commission. Mr. Rothermel seconded this motion. Both Mrs. Sporleder and Miss Peck announced that the letter had not been read. Thereupon Mr. Oxian read the letter from Roger 0. Parent to January 16, 1978 Page 4 Mr. Joseph Cloud, dated January 12, 1978. This letter was also sent to Mr. Gantz, the City Council members, Mayor Nemeth, to Mr. Oxian, and to Kathy Cekanski, Council attorney. Mr. Parent mentioned that he did not included the whole letter but only the initial request for the statement. Ms. Kopczynski took the floor and said that the approval of the letter is saying in essence that the Commission agrees that the buildings might or might not have historical or architectural significance and by submit- ting the National Register nomination already voted that the Commission believes in the historical and architectural significance of these build- ings. She said to support the entire letter is to go contrary to which it was originally stated. She also wanted clarification on the redevel- opment list of buildings. Mr. Nemeth clarified the issue by saying the amendment made by the Re- development Commission confirmed by them in October, 1977, not only in- cluded all the properties in the two blocks bound by Main, Jefferson, St. Joe and Washington, excluding the Derkson garage and Sherland Building and the Odd Fellows Building. It also included the old Wymans property, the American Bank Building and the Oliver Building. He stressed that of the three buildings in question, the Oliver Building is definitely on the list. Mr. Nimtz then spoke as the president of the Redevelopment Commission. He said at the tire the acquisition list was to be amended, the Odd Fellows oBuilding was put on because it would be part of the parking area for Century Mall. The Oliver Theatre Building and the American Bank Building were also included because of an inquiry from a developer who wanted the old Wyman's property in order to have an opening on Main Street. After a discussion, the Redevelopment Commission deleted the Odd Fellows Building because it was felt the parking problem could be solved without takiing this build- ing although they have not satisfied HUD to that effect. The Oliver Theatre Building and the American Bank Building were left on the acquisi- tion list, but these two buildings are not involved with Century Mall. Mayor Nemeth concurred Mr. Nimt's statements. Mr. Wasielewski then said it is iortant to know whether these buildings may or may not be eligible as landmarks or districts. Although the Com- mission is a leader in establishing landmarks and districts in the City and County, it does not have the authority to do so other than recommend that either to the City Council, the County Council or the Federal Govern- ment, in this case, the National Register. He said the state has to get involved as well as the Federal Government. He concurred with the Mayor that the Century Mall has an effect on these buildings and if it is limited to the Century Mall, he sees no problem in that respect. Mr. Richard Dombrowski, vice president of the Common Council, then took the floor and likewise urged the Commission to adopt the January 12th letter which the South Bend Common Council voted on. • Mr. P�=.rent then again clarifed the matter of the letters. He stressed that there is no statement in the original letter that said anything January 16, 1978 Page 5 about not being construed to mean that there are or there are not buildings of historic value in the downtown area. The Council feels that the pro- posed Century Mall, as it is now conceived, will have no effect on that. He said that if the Commission approves the letter the Council approved or whether it just goes along with the statement, there is really very little difference. He said once you get into the process of determining whether there are historic values or not, and asking the state people and those on the national level to make that determination, that takes much more time. He felt that perhaps the easiest and most logical approach at this time to help the release of federal funds is to not address oneself to that issue but to adopt the paragraph that Mrs. Sporleder read earlier. Mr. Oxian then remarked that Mr. Allsop wanted a change in the statement to include the part, "...please note that the above statement is not to be construed as the Historic Preservation Commission of South Bend and St. Joseph County's support that downtown buildings may or may not have historic value, " There was some discussion by Mr. Oxian and Mrs. Price regarding this matter. Mr. Allsop addressed the Commission and said he had adopted basically the same language as the City Council, particulary the last paragraph because it doesn't say that there are any buildings that have established signi- ficance in the downtown area or that there aren't. That would be left for a later determination. He said what you are saying now is that you are • taking the Odd Fellows Building really out of the way of the progress of Century Mall. He said the Commission could still deal with the JMS Build- ing , the Oliver Theatre or any other buildings at a later date. Mrs. Sporleder then said she would withdraw her motion, as she had read it, if Mr. Nimtz's amendment were included. She wanted the Commission to only adopt the paragraph in Mr. Parent's letter to Mr. Oxian. She said one paragraph in Mr. Parent's letter to Mr. Cloud sums it up and it says in essence what the Commission needs to say. It was pointed out that Mr. Nimtz's amendment was seconded by Mr. Rothermel. Mr. Nimts then suggested that he and Mr. Rothermel withdraw their motion for the amendment and start clean with what Mr. Allsop has proposed. Mr. Oxian interjected the Mr. Wasielewski had seconded the motion read by Mrs. Sporleder. Mrs. Sporleder said she does not want the second paragraph included. Mr. Nimtz then addressed Mr. Oxian and stated that they are withdrawing the amendment which he had originally made. He allowed that the original motion be amended to read as follows: The Historic Preservation Commission of South Bend and St. Joseph County finds that the proposed Century Mall has no adverse effect on any properties which may be listed or may be eligible to be listed on the National Register of Historic Places. Con- versely, the proposed Century Mall can have a beneficial effect on historic properties in South Bend through the general economic strengthening of the Downtown. We resolve that the above statement is not to be construed as the Historic Preservation Commission of South Bend and St. Joseph County's support that downtown buildings may or may not have historic value." Mr. Nimtz said that was his amendment to the motion. Mr. Eckerle seconded this motion. January 16, 1978 Page 6 Miss Peck then introduced herself as the Preservation Planner and stated that what Mr. Nimts's amendment does not say the proposed Century Mall "as we know it," meaning now. She is afraid that the letter can be con- strued to mean we give our o-kay on the whole development and not as we know it at this particular stage. Mrs. Sporleder emphasized that what the Commission is trying to do with this particular piece of proposal is support what the City Council has done. Mr. Oxian then asked the Commission to vote on the amendment. The motion was passed unanimously. Mr Oxian then asked for a vote for the motion with its amendment. This, too, passed unanimously. This motion incorporated the wording: Historic Preservation Commission of South Bend and St. Joseph..." Mrs. Sporleder then continued and read a proposal which the Commission itself made: "Be it resolved that the Historic Preservation Commission is a duly constituted Commission created by the Common Council of South Bend and the Board of Commissioners of St. Joseph County, and the Com- mission is charged with identifying the historic and architectural heri- tage of the city and county as part of the planning procedure, and the Commission does resolve to write and support the following statement as the request of the City of South Bend or Redevelopment Department: 'This Commission has seen the drawings done by James Childs for the Re- development Department for a proposed mall to be located on Blocks 8 and 9 in Urban Renewal Project -R-66. Parcels to be placed on the acquisition hist include 9-29,__9-28, 9-27, 9-27A, 9-26, 9-25, 9-24, 9-23, 9-22, 9-21, 9-201, 9-19, 8-7, 8-81 MA, 8-9, 8 -lo, 8-11, 8-12. It is the opinion of this Commission that the current mall proposal will not have an adverse effect on the West Washington Historic District listed on the National Register, nor on the proposed Main Street Commercial District. This Commission is also of the opinion that the proposed mall would not have adverse effect on thirteen other downtown structures which may eventually be considered for landmark status. These buildings are as follows: School Administration Building, Old American Bink Building, State Theatre, Colfax Theatre, J.M.S. Building, Morris Civic Auditorium, Lafayette Building, Union Station, National Bank Building, First B!nnk Building, Telephone Building (the old one), Tower Building and the Palais Royale." Mrs. Sporleder wanted this accepted as a resolution by the Commission. Mrs. Price seconded this resolution. Mr. Eckerle mentioned that Block 7, a triangular piece including Parcels 1, 2, 3, and 4, should be included and offered this an an amendment to the motion. Mr. Nimtz seconded this amendment. There was a good deal of discussion on this issue. The motion was then put to a vote, and it passed unanimously. Mr. Eckerle then wished another amendment to the motion and that was to delete the words "James Childs" from the resolution. He felt the name was out of place since the actual architectural work on the proposed mall will be subject to impartial contract, and the developers will get to choose an architect. Mr. Nimtz seconded this amendment. Mr. Was- January 16, 1978 Page 7 ielewski said he was confused as to the merit of the proposal, and Mrs. Sporleder assured him that it is a statement to the effect that the Commission supports this in terms of an enviornmental impact statement. Mr. Oxian then clarified this further and said adopting this resolution puts the Commission on a positive footing. Then the motion to adopt this resolution with the two amendments was put to a vote and passed unanimously. Ms. Davisson then informed the audience that the Historic Preservation Commission does have available to the public, documents done by the consultants and architect on the Main Street Commercial Historic District, and these are free to the public. Mr. Oxian mentioned that a number of these forms are on the front desk. 4. Treaurer's Report Mr. Wasielewski distributed copies of the January, 1978 Treasurer's Report. He made a --motion that the following bills be approved for payment: Postage $16.71; Duplicating - $3.24; for Candy Peck for January services - $833.33, and likewise for February services - $833.33. Mr. Eckerle seconded this motion and it passed unanimously. 5. Correspondence Miss Peck discussed a..letter to the Commission from the Mayor concerning the Downtown. She also discussed a letter from the National Advisory Council to Mr. Wayne Brownell, head of the Redevelopment Commission, concerning historic build. ings in the downtown area that would be affected by the Century Mall or not affected by the Century Mall. ,R*hp flirtlhPr r3i scvaser3 a letter sent out to the American M4&Ci Corn. con- cerning the sealer used on the Leeper Bridge so that the Commission can get assistance from Technical Preservation Services on the best methods to treat the fabric of the bridge in the future. As soon as the Commis- sion gets the designation of the chemical breakdown of the sealer, a letter will be sent to the Technical Preservation Services Division of the National Trust Service. She mentioned that the had written a letter to the Office of Archeology and Historic Preservation under the National Park Service requesting information on the basic financial benefits for which owners of historic landmarks or National Register properties could qualify. Also a letter was sent to a Mr. Reeves concerning a book that had to do with the LaSalle Expedition II. A Mr. Stump wrote a book about the`ex- pedition, sent it to Mr. Reeves, and wondered what had happened to it. There was discussion as to which letters received or sent by the Commission should be attached to the Minutes. No motion was made on this action and Mr. Oxian said that he felt the Commission members would go along with the method adopted up to now. • 6. Committee Reports City Survey Mr. Ted Wasielewski introduced Mr. Brian Crumlish of the firm January 16, 1978 Page 8 of Crumlish/Sporleder & Associates who wished to make a presen- tation. Mr. Crumlish apoke about the survey, of which the first part was completed December 31, 1977. He said they conducted a survey of a detailed list of eight, later expanded to ten, target areas within the city. They evaluated over 4,000 buildings and these -were rated on a system' -that the Commission has used in the past - a zero to fourteen rating which is based on the architect- ural significance of the building, its fit in the neighborhood and its structual conditions. Any structure that accrued either 12 or 13 would be designated as a very superior building. Of the 4,267 buildings appraised, 142 were considered very superior. He said that the Commission had asked him to record in some detail, the characteristics of 250 to 300 structures of those that accrued 11, 12, or 13 points. Mr. Crumlish then presented the file of cards to the Commission. He said he was submitting it all in re- producible form and urged the Commission to make copies of these cards, He also showed the Commission some bound books of these target areas and likewise urged the Commiss.Lon to reproduce them for office use. He said there were a few minor details and the Commission has allowed the firm 60 days to make any corrections or omissions. Mrs. Price felt this survey was a valuable tool for all the Planners, the County, the City, the State and the National. Budget and Finance There was no report from this committee. Historic Districts Mr. Oxian Telated that a meeting had been held with the people in the two -block area on North Shore Drive and felt it was very productive in beginning an Historic District there. Mrs. Charlotte Whittaker then informed the Commission that it was indeed a very productive meeting of the North Shore Triangle and stated that a copu of the historic preservation ordinance would be mailed out to those persons in the proposed district living out of town. She said there was no opposition to having the dist- rict declared a historic district. A steering committee was ap- pointed to begin working on standards, which then will be pre- sented at another meeting. She then presented a resume of the meeting to the Commission. Mr. Ted Wasielewski then spoke about the proposed zoning for the West Washington District. He said there was inability to obtain variances or occupancy other than what is incorporated in Resi- dential B Zoning at this time for this area. He said two meetings had been held and the consensus was that some kind of expanded zoning may or may not be desirable. However, Area Plan Commission must be consulted on this. And so he sent Mr. Gaylen Allsop to this Commission to see if the problem can be clarified. Mr. Allsop informed the Commission that he felt that the residents who live dthere should have a very strong input as to what happens in that neighborhood. In going to Area Plan, there was some dis- January 16, 1978 Page 9 cussion about perhaps having a historical overlay in certain areas and changing the zoning and occupancy in that area. The Area Plan Commission is doing something called an Office Professional District, Mr Allsop suggested that the Commission folllow along in the existing channels for such zoning changes that you normally have to do through the Area Plan then by ordinnee and make a strong inp t as to what is wanted both in writing and orally, especially from the residents of the West Washington area. The he suggested that the Historic Preservation Commission may consider setting up a local historic district within that area which would affect external structures and keep them historically significant; He further said Tippecanoe worries a lot of people and all sorts of sug- gestions for it have peen made. He said each avenue should be explored thoroughly. He again stressed that zoning is being worked on, and it is important to work with the Area Plan Commission on any changes that meeded to be done., Mrs. Price asked about a time table for this zoning and was informed that it would be done by the end of the year. Mrs. Sporleder asked if Mr. Allsop would be willing to work along with this project and was told that Mr. Allsop would be pleased to work on it. Mr. Wasielewski wondered if the investigation of this work was under the jurisdidtion of the Historic Districts and was informed that it was. Historic Landmarks Mr. Oxian made a motion that the Historic Preservation Commission declare Tippecanoe Place a historic landmark with the standards being left open to the Southhold Restoration to decide in a forthcoming letter. Mr. Al Stivers seconded this motion. Mr. Oxian read the letter from the Board of Southhold Restorations requesting this designation. Mr. Nimtz also supported this motion. Mrs. Price wished to amend the motion that the landmarks status be granted with "A" standards. Mr. Oxian stressed that the type of standards were always left to the owners to adopt. Mrs. Price moved that the Commission amend the motion that it be re- stricted to "A". Mr Stivers sedonded this motion. Mrs. Price then stated her reasons for the restriction. She felt the building should be protected in every way possible and should be guarded by "A" standards. There was discussion cin thiel issue. Mr. Jack Smith, as president of Southhold, then addressed the Commission and told that he was not authorized to indicate the standards for Tippe= canoe. He said a public meeting is scheduled for Feburary 2nd where this problem will be discussed. He felt the citizens and members of the Board should make the decision of the standards. Mr. Wasielewski suggested that the motion might be put off until the February meeting, until Southhold has had its meeting with the Board of Directors and with the public. He said he would definitely like to see "A" standards on Tippecanoe but the decision must be theirs. Mrs. Price again stated that standard designation could have a bearing on future owners and the taxation of the building, to Mr. Nimtz then moved that the amendment, the motion and the amendment thereto be ladi on the table until the February meeting, Mr, Rothermel January 16, 1978 Page 10 seonded this motion. There was further discussion on this issue. The motion to table both the motion and the amendment was voted on and passed unanimously. Mrs. Sporleder suggested that a letter be sent to Southhold informing them of the Commission's action in this matter. Miss Peck informed the Commission that the landmark designation for the Leeper Bridge and the Darden Road Bridge are slated for first read- ing, and she further stated that funds for rehab for these bridges is available from the Federal Register if the bridges are nominated for the National Register of Historic Places. The Podell house at 1608 Devon Circle will have second reading either the 23rd of January or the 13th of February. Mr. Eckerle was clarified as to why the Leeper Bridge was introduced at the County Council. Mr. 0xian informed him that it comes under the jurisdiction of the County Engineer since it is on the State Highway. Mr. Nimtz informed the Commission that a former classmate of his, Helen Miller, delivered a most striking night photograph of the Leeper Bridge with its original lights to him. The lights were manufactured by the George Cutter Works. Legal Committee There was no report from this committee. Public Relations and Community Education Miss Peck said the topic of the grant would be discussed at the next meeting. Standards and Historic Plan There was no report from this committee. Presidential Report Mr. 0xian reported that he felt the Commission should start certifi- cation procedures of the city ordinance so that it -could qualify under the Tax Reform Act of 1976 if there would be a historic district. The historic district would then be entitled to tax benefits if the certification of the ordinance is so approved. Mr. Nimtz felt this subject sho.-ld be referred to an appropriate committee, and it was decided to refer this to the Legal Committee. Staff Report Miss Peck reported on a letter received from TenEch Environmental Consultants. They are currently working with St. Joseph County in the preparation of an environmental impact statement for the Ironwood - Corridor in the metropolitan South Bend - Mishawaka area. Miss Peck replied that the only complaint is the 124 trees that must be removed between Jefferson and McKinley, between Northside and Mishawaka Avenue, and between Corby and Edison Road. It was suggested that an alternative be sought that would decrease the amount of effect on the natural January 16, 1978 Page 11 environment, Mr. Eckerle asked if these were historic trees. Mr. Oxian felt Mr. Eckerle did not have to make that sort of comment. Mrs. Sporleder informed Mr. Eckerle that trees could, in effect, be historic, es- pecially if planted along corridors. They make up part of our built and man-made and man -controlled environment. Mr. Eckerle remarked that he stood corrected. Miss Peek next informed the Commission that a preservation grant program was submitted to Community Development that would provide money for ex- terior detailing and services that normally housing rehab projects don't cover. She said she had copies of the proposal for Commission members to see. She then requested that an evaluation - such aswasdone on the appli- cants for the position of Preservation Planner - be done on herself, for her personal records. She further said she would like an evaluation up -date about every four months or so. Mr. Oxian said he would do this for her. 7. Old Business Miss Peck spoke about the proposed Newsletter and although she had an application from the Indiana Arts Commission she was not going to complete it for this purpose because she felt a committee should be set up. She said she had questions about who's going to do it, who has time, etc. etc. Mr. Oxian assigned this task to the Public Relations and Community Educa- tion Committee. 8. New Business Mr. Hurd, who represents the development company for Union Square then addressed the Commission. He said they are currently filing a development that he would like the Commission to take under advisement. He said they might, in the future, become involved with some type of governmental participation and there might be a potential input from. the Commission as far as the en- vironmental impact qualities are concerned. He said they are trying to restore the Union Station Train Terminal and along with this are proposing a large shopping complex. He remarked that he wanted the Commission to be- come familiar with this district which included,, in addition to Union Station, two church buildings. He said his request is for the Commission to appoint a committee for consideration of any input that would be needed for this project in the near future. Mrs. Sporleder asked about a time limit and was informed by Mr. Hurd they world request this statement within thirty to sixty days. Mrs. Price re- minded Mr. Hurd that the Committee that is set up for such an environmental impact statement must be prepared to visualize the material. Mr. Oxian asked for a motion that a special.committee be set up to review this proposal. Mr. Al Stivers made such a motion. The possible name for this committee was discussed and it was decided to call it Union Square. Mrs. Price seconded this motion. Mr. Wasielewski discussed the functions of the committee since the Commission January 16, 1978 Page 12 was becoming more involved in environmental impact studies. He proposed that this would be an environmental impact committee and remain permanent. In effect, it would become a standing committee. The motion was put to a vote and Commission members voted "aye" with Mr. Eckerle casting a dis- senting vote. Mr. Oxian remarked that this committee should be appointed by the next president. Mr. Oxian then took up the question of election of officers. He remarked that inasmuch as there was no nominating committee, he, as presiding officer, would entertain nominations from the floor. Mr. Nimtz nominated Mr. Ted Wasielewski for president. Mr. Eckerle seconded this nomination. Mr, Stivers nominated John Oxian as president. TvTrs. Sporleder seconded this nomination. Mr. Oxian then said he wished to step down as president inasmuch as he had done the job for a year and now wished someone else to be voted. He, there- fore, withdrew his name from the nomination. Ms. Davisson wished to commend Mr. Oxian's term of office. Mr. Oxian went on to say that his being in the headlines was not exactly fully supported by hardly any of the other Commission members. He said he did not see anyone speak up in his behalf and perhaps a new president could get more co-operation and be more successful. Mr. Smith also wished to say that Mr. Oxian had done a fine job as president. He said that it should not appear that Mr. Oxian was being blamed or being taken out of office because of the Odd Fellows Building. He felt Mr. Oxian had done a tremendous job under pressure and hated to see him step down under these circumstances. He said it (the Odd Fellows situation) was a vote the entire Commission took. Mr. Nimtz then moved the nominations be closed and the secretary be in- structed to cast a unanimous ballot for Ted Wasielewski. Mr. Eckerle seconded that motion. It was put to a vote and members voted unanimously for Mr. Wasielewski. Mr. Nimtz then nominated John Oxian for the position of vice president. Mr. Wasielewski seconded this motion. There were no other nominations and Mrs. Price moved that the nominations be closed. It was seconded and a un- animous ballot was cast for Mr. John Oxian for vice president. Mr. Nimtz nominated Tim Eckerle as Treasurer. Mrs. Price seconded this nomination. Mrs. Sporleder nominated Ruth Price for this position. There were no other nominations. The members had to openly vote for their candi- date respectively. Mrs. Price abstained from voting. Mr. Stivers, Mrs. Sporleder, Mr. Wasielewski and Mr. Oxian voted for Mrs. Price. Mr. Nimtz, Mrs. Torzewski, and Mr. Rothermel voted for Mr. Eckerle. Mrs. Price by a majority vote became the new treasurer. Mr. Nimtz nominated Tim Eckerle for Secretary. Mr. Rothermel seconded this nomination. Mr. Wasielewski nominated Joann Sporleder for Secretary. January 16, 1978 Page 13 Mrs. Price seconded this nomination. Mr. Wasielewski, Mrs. Torzewski, Mr. Rothermel, Mr. Stivers, Mrs. Price and Mr. Oxian voted for Mrs. Spor- leder. Mrs. Sporleder abstained and Mr. Eckerle voted for himself. Mrs. Sporleder, by a majority vote, became the new secretary. Mr. Wasielewski then wished to make a few remarks as the new president of the Commission. He said it might be construed in the press as a slap against Mr. Oxian for the recent transaction of the Commission. He said he voted against the Odd Fellows Building but, nonetheless, admired the determination and intestinal fortitude of Mr. Oxian. He said he will not tolerate any slaps against Mr. Oxian personally in the future concerning this particular problem. He said the Commission will work with the City Administration and any department of the administration for the further betterment of the city and county. He said if there are any questions, then Commission members should come to him, not try another way. Mrs. Price then asked if this were Mr. Rothermel's last meeting with the Commission and wished to thank him for the great contribution he made to historic preservation. Mr Ni.mtz moved that it would be appropriate to pass a resolution to be read into the record that the Commission thanks Mr. Rothermel's activities as charter member of the Commission and for his work on the Commission. Mrs. Price seconded this motion. The motion passed unanimously. Mr. Rothermel thanked -.'the Commission and remarked that he was not eligible to be re -appointed as he no longer resided in the city but he wished the Commission to know that his tenure with the Commission has been an enjoy- able experience. Mrs. Sporleder wished to suggest that the Commission make a motion to commend John Oxian for his very long and difficult year without a Planner and the "troubles that just sort of befell him." She thought he had done an excellent job. Mrs. Price seconded this motion and it passed with Mr. Oxian abstaining. 9. Announcements and Miscellaneous Matters There were no further announcements. 10. Hearing of Visitors There were no remarks 11. Adjournment Mr. Nimtz moved that the January meeting stand adjourned. Mr. Stivers seconded this motion. The motion passed and the meeting adjourned at 10:25 p.m. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, February 20, 1978 _7:30 P.M. Room 323 - County -City Building historic preservation commission February 20, 1978 Page 2 5. Correspondence Ms. Candace Peck read Thomas J. Brunner's letter to the Commission as well as a letter to Mr. Cloud from the Commission regarding the downtown area. She then mentioned that she had sent information on landmarks, landmark ordinances, resolutions, etc. to Ellen Kettler, National Trust counsel in the Mid -West office, Ms. Kettler is checking over this ma- terial and eventually it would be advisable to have her come here and speak to neighborhoods and preservation groups establishing historic districts. Ms. Peck then said she had written letters to Jeff Gibney of Southold Heritage and Jack Smith of Southhold Restorations requesting permission as a representative of this Commission, to attend their res- pective meetings. A letter was written to Paul Miller, thanking him for the picture he donated of the Leeper Bridge with its lights. Further, a letter was written to Carl Ellison regarding the $8,000. needed for Brian Crumlish to complete the city survey within the 1875 boundaries and sur- vey all the area within 1925 boundaries for significant structures. She said there has been no reply to this letter. 6. Committee Reports City Survey Mr. Wasielewski reported that he had spoken to two members of the Com- munity Development Dept. concerning the funding of the city survey and he needs to speak to the administration as well. He said the Commis- sion has not obtained the $8,000 at this point. He asked Mr. Nimtz 40 about this and Mr. Nimtz said he was not at liberty to speak on this matter. Mr. Wasielewski said he would have a report on this at the next meeting. Ms. Peck suggested that all city survey cards be sent out to be du- plicated. She mentioned that it could be done at Notre Dame for 50,, a copy, and it was figured out there are 510 survey cards, which would amount to $25.50, if done once. Ms. Sporleder moved that two copies be made of the city survey cards. Mrs. Price seconded this motion. Ms. Sporleder also moved that the Commission duplicate the county sur- vey cards twice. Mrs. Price seconded this motion. Both motions pas- sed unanimously. Mr. Wasielewski said the Commission is doing the on- going research for the historic aspects on the city survey and Jeanne Denham is doing this work. Budget and Finance Mr. Oxian reported that another letter was sent in January asking that the city reconsider the money requested from them. To date, there has been no reply. Historic Districts Ms. Peck informed the Commission that the North Shore Triangle Historic District held a neighborhood meeting February 15, 1978. She said the February 20, 1978 Page 3 Mr. Wasieleski said he would keep everyone appraised of the situation: Historic LAndmarks Mr. Oxian informed the Commission that the 1608 Devon Circle house was declared a landmark at the last council meeting. The Darden and Leeper bridges were tabled at a committee meeting mainly because there were no standards concerning the two bridges. The county engineer, Mr. William Richardson, and the Commission representative, in this case, the Planner, Candy Peck, would get together to write up the standards. Mr. Oxian had spoken to Mr. Richardson and he is quite an- xious to see the Darden bridge declared a landmark and perhaps start the procedures to get it on the National Register to be eligible for federal funding. He is _likewise interested in the Leeper bridge with standards ;,written up to implement the jurisdiction. Ms. Peck mentioned that af- ter a talk with Mr. Eckerle it might also be a good idea to go to the Planning Committee will meet three times a month. They want a list of the advantages and disadvantages of all aspects of setting up a histor- c district. She said the North Shore Triangle Neighborhood Association itr is behind this venture 100%. She said the Planning Committee was sel- ected from volunteer residents of the district and Tom Broden, head of the Urban Institute at Notre Dame was one of the committee members. It was mentioned that there were 22 houses involved in this potential dis- trict, in a two -block area. Ms. Peck said that on the Events Calendar, which she distributed, the Planning Committee would meet every Wednes- day night and suggested that at least two of the Commission should go to these meetings. Mr. Wasielewski then spoke about the West Washington Historic District and said that a meeting had been held Jan. 24th at Mr. and Mrs. Bock- stanz/s house on West Colfax. Mr. Dick Johnson from Area Plan was pre- sent at that meeting. Basically, the consensus of opinion was that there were a number of people interested in pursuing the possibility of establishing an historic district in the West Washington area. Mr. Was- ielewski said he would pull together the preliminaries and get a list of property owners for the present district that is listed on the National Register. A letter should then be written to these property owners and a general meeting should be held to inform them of the procedures and the operation of an historic district. Mr. Wasielewski envisions a series of meetings with them. However, there has been no action since January 24th in this area. It was pointed out there were a large group of renters in this district, but the actual declaration of the district is up to the property owners. Mr. Charles Lahey then spoke to the Commission and said he would be careful in associating the historic district movement with the Bockstanz's in particular since the Bockstanz's have taken a very hard stand in regards to residential versus commercial zoning issue. He said one would get a cold shoulder from the Bockstanz's if one would call the meeting at Mr. Child's house and likewise if held at Mr. Bockstanz's house. It was then mentioned that the meetings would be held in "a neutral site." Mr. Wasieleski said he would keep everyone appraised of the situation: Historic LAndmarks Mr. Oxian informed the Commission that the 1608 Devon Circle house was declared a landmark at the last council meeting. The Darden and Leeper bridges were tabled at a committee meeting mainly because there were no standards concerning the two bridges. The county engineer, Mr. William Richardson, and the Commission representative, in this case, the Planner, Candy Peck, would get together to write up the standards. Mr. Oxian had spoken to Mr. Richardson and he is quite an- xious to see the Darden bridge declared a landmark and perhaps start the procedures to get it on the National Register to be eligible for federal funding. He is _likewise interested in the Leeper bridge with standards ;,written up to implement the jurisdiction. Ms. Peck mentioned that af- ter a talk with Mr. Eckerle it might also be a good idea to go to the February 20, 1978 Page 4 City council, at least for the Leeper bridge, because the city is res- ponsible for the approaches to the bridge and the lighting on the bridge. There was discussion on just what constitutes the approaches to a bridge and the maintenance of these. Mr. Eckerle maintained that the city is in charge of all maintenance of road surfaces and approaches, and the county is in charge of the actual structure. Mrs. Price questioned the idea of placing the bridges on the National Register to qualify for funding. She felt the potential for getting such funding is practically nil. Ms. Peck said she had made some inquiries and that the Leeper bridge was worthy of the Register. She felt the Leeper bridge should be considered because it was the "gateway or entrance into South Rend." Mr. Wasielewski then spoke about the background of re- questing landmark status for this bridge and clarified the issue. He said specifically the idea was to get some monetary help on the lighting of the Leeper bridge. After inquiry, Ms. Sporleder was informed that nothing thus far has been done about this bridge in regard to the national level. Mr. Oxian then moved to have the quest -.on of Tippecanoe brought back on the table again. Ms. Sporleder seconded this motion. Mr. Eckerle asked if any communication had been received from Mr. Smith at-Southhold and was told yes. The motion to bring the motion back on the table was put to a vote and passed unanimously. Mr. Oxian said he would like to see the amendment taken off because he had received a letter from Mr. Smith and also from the board. Mr. Wasielewski then read from the January minutes regarding declaration of Tippecanoe Place as a landmark with the standards left open along with Mrs. Price's addition • of an amendment stating that the standards be dalssified as "A". Ms. Spor- leder requested that the letter be read and Mr. Oxian responded by reading the letter which stated that Southhold wanted "B" standards for Tippecanoe. As stated in the letter, Southhold wanted to make alterations necessary to achieve commercial adaptive use of the building. Mr. Oxian said the amend- ment (for "A" standards) would be against the wishes of the owners of Tip- pecanoe Place. Mr. Nimtz suggested that perhaps members of Southhold, who were in the audience, be allowed to speak. A member of the neighborhood wanted clarification of "A" and "B" standards, and Mr. Oxian read a des- cription of what each entailed. He explained that the "A" standards were quite a bit more stringent in the exterior aspects of the building and also the landscaping. "A" standards stress the word "shall",whereas the "B" standards stress the word "should". Ms. Sporleder then clarified that under "B" standards the owner is under his own discretion in making alterations, and under "A" standards almost every change that is contem- plated could be looked at by the preservation commission. Mr. Lahey then spoke again and said that the basic reasons for requesting "B" standards is that Southhold Restorations is working on a contract for Cafe Jonell to use Tippecanoe Place. Some alterations on the exterior may be necessary for a restaurant to be put in the two lower floors of the building. He felt it was not prudent to subject the building to a very stringent form of control, as every small alteration would then have to be submitted to the Historic Preservation Board. He said it would cause many problems to have Tippecanoe come under "A" standards. He said • the Commission does not have to worry about Southhold destroying the in- tegrity of the building, and he further mentioned that after alterations had been made, Southhold might then want to up -grade the standards. February 20, 1978 Page 5 There was further discussion and a member of the audience was told by Ms. Sporleder that with "B" standards the Commission exercises prac- tically no control. Mr Oxian then said the owners would still have to come to the Commission for a Certificate of Appropriateness. Mr. Lahey then spoke of the adaptive use of Tippecanoe Place and how bene ifcial it would be. Ms. Sporleder then asked him why Southhold Restor- ations wants local landmark status for that building when it is already on the National Register in its own right as well as being in the his- toric district. He replied that they wanted that because they wanted to demonstrate their good faith to everyone else in the community and because it was necessary to appeal for commercial zoning to the pro- perty. roperty. Southhold wanted everyone to know that they intended to main- tain the integrity of the property and that they wanted to get some protection over the exterior of the building. He did not want to de- stroy the faith of those people in the neighborhood who want to see "residential" zoning. He said Southhold is applying for local land- mark status to demonstrate good faith that Southhold is not in favor of wholesale commercial zoning for the entire neighborhood. Mrs. Price then wanted it placed on the record that she is not opposed to the restaurant operation if it can be adequately shown that the res- taurant operation will serve the purposes of preservation. She felt that a study should be made to determine what is best for the area. Mr. Oxian then said that the only thing the Commission is interested in is the exterior preservation of Tippecanoe under a landmark status. Mr. Wasielewski said the only thing the Commission can fall back on for the protection of any exterior of any building is the "A" stand- ards, He personally felt the owners should decide whether or not they want their building to be a landmark, and what type of standards should apply. He was puzzled why Southhold would ask for a reduced standard. There was further discussion from the floor. Ms. Sporleder interjected that the Commission has allowed the property owner to choose the stand- ards, but that the Commission has always had the right to decide whether or not to make something a landmark, and to determine what standard to apply. She said Tippecanoe is a specific and individualistic building and merits special consideration. She said the Commission can decide whether to make this building a local landmark or not. Ms. Peck said there were federal regulations that applied to Tippecanoe that had more restrictions than the local designation. Mr. Wasielewski again stressed the importance of Tippecanoe and felt that it should be guarded by the highest possible standards. Ms. Spor- leder said because of the uniqueness of the building it should have A" standards. If the owners do not want to do that, then the Commission also has the right to say that it will do nothing at this time. The question was asked why there were different standards, and Mr. Oxian explained the reasons. He said the Commission should be consistent in following its own precedent. Ms. Sporleder said the Commission wanted to give recognition to a rea- sonably large number of buildi.ngs. The Commission would not have been able to administer large numbers of "A" standard structures, hence the February 20, 1978 Page 6 the "B" designation in the past, but an outstanding structure like Tippecanoe should have "A" standards applied to it. Mrs. Price asked if it were possible to hold a meeting with Southhold in order to work out the possibility of using "A" standards. Mr. Lahey replied that there were problems inherent in "A" landmark status and again could not see these being adopted. Mrs. Price then clarified the problem by saying the Commission has not yet organized itself to where it could handle Certificates of Appropriateness. She again said she would like to sit with Southhold to discuss this. There was further discussion on this.. Mr.Nimtz then said there was federal money involved,and he thought Southhold was under federal regulations right now. Ms. Sporleder then suggested that this whole thing be put off until Southhold has done the renovation and then come back for landmark status under whatever circumstances they wanted to discuss at that time. Mr. Lahey felt this would cause problems. If they are not successful in getting landmark status, the zoning they wish to aquire would be in jeopardy. Mrs. Price then said she would like to see this motion tabled again until the following meeting when the Commission could determine whether it could legally offer standards. Ms. Sporleder seconded the motion • to table this matter once more. Ms. Derbeck asked what effect tabling this matter would have on the time table of Tippecanoe's application for re -zoning and was told that it might kill the idea. There was discussion regarding this matter of re -zoning. Mr. Lahey remarked that Tippecanoe must have "C" zoning in order to survive. Mr. Wasielewski then said he was concerned that the Commission would get involved in determining whether or not commercial zoning was going to apply to Tippecanoe Place, which he preferred we not get involved in as it was not an issue which this Commision could make a determination on. The motion was put to a vote and Mr. Wasielewski asked for a roll call. Mr. Oxian voted not to table, Ms. Sporleder to table, Mr. Nimtz voted not to table, Mrs. Price voted yes, and Mr. Wasielewski voted to table. Mr. Eckerle abstained and said he was "completely torn on this issue," and that he needed more time to study the problem. Mr. Eckerle then suggested that a special meeting be held in regard to the immediacy of this problem. It was decided to have a special meeting • on March 13, and Mr. Eckerle so moved with Mr. Oxian seconding this mo- tion. It passed unanimously. Mr. Oxian then brought up the building at 322 West Washington, the Mark- February 20, 1978 Page 7 maker Building, suggesting its nomination for landmark status. Mr. Oxian said he would not object to postponing a decision on the build- in4f it was going to be included as part of the West Washington local historic district. Ms. Sporleder suggested that this be tabled until the status is clarified. Permission of the owner to have this build- ing declared a landmark has already been received. Ms. Peck asked about the history of the building. She mentioned that a portfolio of every landmark should be made, including each one's educational, historical, and architectural value, along with photos and a survey card. Mr. Wasielewski said that in the past, a copy of the survey card was circulated among Commission members, and agreed we should revive this process. Mr. Oxian then brought up the house on 405 West Wayne. He said the owner was going to send the paper in giving permission to declare the house a landmark, but she passed away. He feels that the only way to guarantee that the house will not be destroyed is to declare it a landmark. Mr. Oxian received a verbal yes but no written permission. He has tried to get in touch with the daughter regarding this house. He said this-is.one situation where the Commission doesn't have time to ask the owners as the building is for sale. Mr. Oxian then made a motion to have it declared a landmark. It was suggested that the solid brick building would probably cost $30,000 to move. Since the motion was not seconded, it was suggested that Mr. Oxian try again,to contact the current owner. • Legal There was not a rgoart from this committee. Mr. Oxian. asked Mr. Nimtz if he had talked to Gaylen Allsop concerning the certification of statutes. Mr. Nimtz replied that he had not talked to him. Public Relations and Community Education Ms. Candy Peck reported that she is in the process of writing an interim report to Richard Haupt, the Director of Education Services at the National Trust concerning our grant from them. She said the Commission has already received $2,400, one half of the grant funds. She said she has bids for part of the packet. The architectural drawings are ready for printing and the text that goes with the drawings will be done soon, The game board should be done by the mid- dle of next month. She said April 22, a Saturday, was chosen for a workshop for teachers of civics, government, history, and art in the middle and high schools. A letter and registration form for the work- shop will be sent out to them. Mrs. Price then wished to present some material to the Commission which involved taking advantage of a fund from the Cornelius O'Brien Founda- tion and administered by Indiana University which is available to bring in speakers. She had in mind bringing Carl Westmoreland here to speak before a public assembly and maybe to the neighborhood associations for Historic Preservation Week. He is from Cincinnati where he has done a great deal on neighborhood preservation. She received a committment from this Foundation to bring a speaker in, all expenses will be paid, plus a $500,00 honorarium. Mr. Nimtz was highly in favor of this, February 20, 1978 Page 8 saying it is something the Commission should be doing for it brought stature to the Commission and helps the Community. Mrs. Price asked Ms. Peck to follow through. Ms. Peck said then that she had to speak to Jeanne Derbeck about the pro- posed newsletter. She said that instead of the Commission publishing a newsletter, her idea was to ask if the Commission could go to the -Tribune and maybe a spot could be allocated in the paper every week for preserva- tion news, etc. Ms. Derbeck, although not speaking for the Tri, felt the policy of that newspaper was not to grant such a request of committing space to groups. Mr. Wasielewski suggested that perhaps the Peery Sggvgr might be more apt to do something like this. Ms. Peck then spoke about the money that, at one time, was allocated to do a permenent slide carousel. She said there were quite a. few slides that were missing and that, of those we had, several we had were not very good. Some of these slides need to be re -taken and at the next meeting she would bring up getting technical assistance for this. Standards and Historic Plan Mr. Oxian then said four months ago he brought up a proposal for a Review Board procedure which the Commission was going to pursue. He said the proposal was given to Commission members for their opinions. It was tentatively adopted that the Commission would go ahead and set up an architectural Review Board, and thus far, no action has been taken, He felt it was something the Commission should do very soon. Mr. Wasiel- ewski said he would cover this topic in his report. Presidential Report Mr. Wasielewski informed the Commission that A CETA secretary position had been approved. Ms. Peck interviewed one person last week. This person did not take shorthand and was not hired. Mr. Wasielewski said a person with stenography skills may be hard to find, so perhaps a tape recorder may have to be utilized. Space has been provided in the Area Plan office for the -new --secretary and, hopefully, eventually the Com- mission will get more space, based on MACOG's remodeling. Mr. Wasielewski then spoke about Committee appointments and distributed copies of the new appointments. He said he would like the names of any who would be willing to serve on the Plan Committee. Further, Mr. Wasielewski distributed copies of a list of the goals he hoped the Commission could accomplish in 1978. He then read these goals. Mrs. Price brought up the fact that, on the committee list, the City Sur- vey Committee was omitted. Mr Wasielewski apologized and said Hers. Price would serve as chairperson on this committee with members Tim Eckerle, and Al Stivers. Ms. Derbeck questioned the completion of the City Survey and was told that the Commission was promised $20,000 to complete it. We have re- ceived $12,000 and were waiting for the additional $8,000. Mr. Wasielewski then said his strongest desire for 1978 is to have very strong and active committees. Much of the lengthy discussion could be aired at committee meetings, and thusly, shorten the regular monthly February 20, 1978 Page 9 meetings. He said he would like to make the following resolution: which should be incorporated into the by-laws: "The Commission is not to take action on any business brought in front of the Commission unless a committee recommendation concerning the item first is given. The committee that has jurisdiction in the matter shall be as-' signed to the item as determined by the President or a majority of members of the Commission. This procedure may be voided by the agreement of a majority of the members." (Resolution #8). Mrs. Price seconded this resolution. It was put to a vote and passed unanimously.. Mr. Wasielewski said that in the future as these items come up, and he will assign them to the committees, and hopefully, they will be brought out of committee, and there will be committee recommen- dation on every item. A question was raised from the floor that if all decisions are made in committee, then a feeling of "what's going on" would be lost. Ms. Sporleder said that the committees would be making studies and recommendations for the Commission as a whole to act upon. It was further clarified by Mr. Wasielewski. Mrs. Price then submitted a short form that could be used for the re- porting of notes of committee meetings. She suggested that the staff consider using it and every time there is a meeting of the committee that this form be filled out. She said it was a simple form listing the attendance, what the agenda was and what actions were taken. It then is signed and becomes part of the file. • Mr. Wasielewski remarked that he did some changing on the committee listings. He listed "Landmarks and Standards" and "Districts and Standards." Staff Report Ms. Peck said she was informed by County CETA that it is difficult to get someone with stenography skills. She wanted to know how important the Commission thinks shorhand is. She discussed the qualifications of the applicant that came in last week, saying she was qualified except for not having shorthand. It was brought up that perhaps the person co; -,1d learn this skill in school while working for the Commission. There was discussion on this topic. Ms. Peck suggested that the Com- mission allocate money for either a tape recorder or a Dictaphone as th one being used now belongs to Community Development. Mr. Was- ielewski stated that this would beworked out further. Ms. Peck then said that although the Commission had slide carousels, it did not have a slide projector. She felt that if these carousels are to be used in the community, then the Commission should think in terms of getting a slide projector. Mr. 0xian suggested that estimates be obtained on these items. Ms. Peck then brought up the topic of travel. She again informed the Commission that she had applied for the Community Preservation Workshop in Galveston, Texas from the 18th to the 25th of March. She said, if chosen, she would like the Commission to pay for her room, air travel February 20, 1978 Page 10 and car storage, a total of $350.00. She said $800.00 was allocated for travel this year, and since the National Trust's annual meeting this year is in Chicago, the expenses for that won't be so high. She then brought up another conference on the 6th and 7th of March by the Preservation Action group in Washington to which Mrs. Price and she would like to go. Discussion ensued as to the merits of attending; a conference of what was essentially a lobbying group. Mrs. Price was prepared to ask for $100.00 with the stipulation that any other expenses would come out of her own pocket. Ms. Peck asked for $162.00 for the trip to Washington, but then withdrew her request. Mrs. Price then urged that Mr. Oxian go to the Preservation Action confer- ence. Mr. Wasielewski then proposed that Mrs. Price be granted $100. to go to Washington and he also made a motion that Ms. Peck, if chosen, be granted $350.00 to go to Galveston. Ms. Sporleder seconded this motion. Mr. Wasielewski further said that if Mr. Oxian wished to go to Washington, he would be allowed $100.00 also. Mrs. Price suggest- ed that perhaps Ms. Peck could be sent to Evansville to study the pro- gram there. Mrs. Price further said that in March there is to be a conference for the Main Street program for the National Trust, and someone from the Commission ought to go to that, as well as the Landmarks Foundation state meeting in April. Mr. Oxian suggested that perhaps a portion of the $5,000 turned in to the county could be used for picking up the tabs for these items. The procedure would be to go before the County Council and make specific requests. The motion was finally put to a vote and unanimously approved. Ms. Peck then reported that the Commission has been asked to help with the National Register nomination for Union Station. Mr. Don Sporleder is going to record the visual information for the nomination form and one of Mr. Sporleder's architectural students at N.D., John DeMarre, is doing the historical research on that building. The Commission was also requested by the North Shore Triangle to have survey cards for each one of the buildings in that district and Mr. DeMarre will also be doing those. Ms. Peck then spoke about the Historic Landmarks Foundation of Indiana's tours called Your Town Past and Future. The Foundation chooses four towns and in cooperation with Ball State does a tour of commercial or downtown areas. They are looking for towns to do this in in the north- ern part of Indiana. A letter must be written saying the Commission has an interest in this. The Landmark's staff person who was contacted did not know if they would take on a residential district or two - like the North Shore Triangle and the West Washington districts. Mr. Oxian then made a motion that this matter be pursued with the cooperation of SouthAold Heritage Foundation. Mr. Nimtz seconded this motion. This motion was unanimously approved. Ms. Peck said the question of books and subscriptions would be covered at the next meeting. Mrs. Price informed the Commission that J. Reid Williamson will be coming to South Bend the latter part of the week, and she would like to make the opportunity for any Commission member to talk to him. February 20, 1978 Page 11 Mrs. Price then said that she has been asked to serve on the Advisory Panel for the Indiana Arts Commission that reviews the architectural and environmental art grants. 7. Old Business Mr. Wasielewski brought up the corrections of the Century Mall resolution. (Resolution #6) Ms. Peck said that the resolution listed Parcels 7-1, 2, 3, and 4, when in reality only Parcel 7-1 exists. Also, the parcels listed in Block 8- 8-1, 8-2, 8-3, 8-4, 8-5 and 8-6, have already been acquired. Mr. Eckerle said the parking garage acquisition parcel is 8-15 and 8-14. Mr. Eckerle moved that the Commission correct the re- solution by deleting 7-1, 7-2, 7-3, and 7-4 aquisition parcels set forth in the R-66 plan. Mr. Nimtz seconded this motion and it passed unani- mously. 8. New Business There was no new business brought forth. 9. Hearing of Visitors There were no remarks. 10. Announcements and Miscellaneous Matters No announcements 4 11. Adjournment Mr. Nimtz moved that the Commission adjourn its February meeting. It was seconded by Ms. Sporleder and the motion passed unanimously. The meeting was adjourned at 10:45 p.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, March 20, 1978 Room 323 County -City Building 7:30 p.m. 0 HISTORIC PRESERVATION COMMISSIONAL BUDGET $16,525.00 Treasurer's Report February 20, 1978 $16,525.00 $14,838.39 • 1978 .Budgeted Balance Line Item ill $istoric Preservation Planner $10,000.00 $8,333.34 212 Postage 300.00 283.29 213 Travel Expenses 800.00 800.00 215 Books 125.00 125.00 241 Printing, other than office supplies 400.00 400.00 242 Publication of Legal Notices 200.00 200.00 243 Photographing and Blue Printing 200.00 200.00 244 Stationery and Printing 100.00 96.76 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 263 Technical Assistance 500.00 500.00 264 Technical Assistance 1,950.00 1,950.00 265 Publication 300.00 300.00 360 Office Supplies 100.00 100.00 371 Publication of C. of A. 250,00 250,00 372 Plaques 500.00 500.00 570 Dues and Subscriptions 150.00 150.00 $16,525.00 $14,838.39 • historic preservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) A'GE -NDA Regular Meeting March 20, 1978 7.30 P.M. 3rd Floor Conference Room 1„ Call to Order 2. Roll.,Cn.11 3. Approval of Minutes 4'. Treasurer's Report 5. Correspondence 6. Committee Reports City 'Survey Budget and Finance Historic Districts and Standards Historic Landmarks and Standards Legal Public Relations and:Community Education Environmental Impact Presidential Report Staff Report 7. Old 'Business 8.New Business 9.` Hearing of Visitors 10. Announcements and Miscellaneous Matters, 11. ' Adjournment 0 HISTORIC PRESERVATION COMMISSI*TOTAL BUDGET $16,525.00 Treasurer's Report March 20, 1978 j J-978' Pudgeted Balance Line Item 111 Historic Preservation Planner $10,000.00 $7,500.01 212 Postage 300.00 283.29 213 Travel Expenses 800,00 498,00 215 Books 125,00 125,00 241 Printing, other than office supplies 400,00 400,00 242 Publication of Legal Notices 200.00 200.00 243 Photography and Blue Printing 200.00 200.00 244 Stationery and Printing 100.00 96.76 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 263 Technical Assistance 500.00 500.00 264 Technical Assistance 1,950.00 1,950.00 265 Publication 300.00 300.00 360 Office Supplies 100.00 74.79 371 Publication of C. of A. 250.00 250,00 372 Plaques 500,00 500.00 570 Dues and Subscriptions 150.00 111.00 $16,525,00 $13,668.85 March 20, 1978 Page 2 will be worth about $50.00. Ms. Davisson said that she and Ms. Sporleder spoke to about 75 teachers regarding this project. She further spoke about the pre -testing in the classroom. She said Mr. Ken Geoffroy has invited. them to be on the program for the National Humanities Educator's Conference at Notre Dame in the fall. She received a letter from the State History Bureau which is intererested in some workshops around the state. The Children's Museum in Indianapolis is interested in the game. The National Trust is considering a presentation at their National Convention in Chicago. She spoke about the many letters she has received regarding this project from around the country. Mr. Richard Balaban, editor of Built Emtironm, sponsored by the National Endowment for the Arts, will list this project in their May issue and do an article on it some time later. Mr. Nimtz asked if the game were patented or copyrighted. She answered that every- body's part is copyrighted. There was some discussion on perhaps selling this game and the marketing of it. Ms. Davisson mentioned that due to the expense of producing this package, only about 50 would be given to the South Bend School teachers, and about 25 would be taken to the state. About 25 would be given to one of each of the persons working on it, as well as the Commission. Mr. Ted Wasielewski suggested that Ms. Davisson work with the Public Relations and Community Education committee on this. Ms. Davisson informed the Commission that this project would be presented to the teachers in their in -training session. Dr. Tom Schlereth will do a piece on above- ground archeology. There was discussion on the funding of this project. Ms. Davisson suggested that perhaps a small honorarium could be given to the people involved in this. Ms. Davisson was asked by Ruth Price as to who actually owns the game. Ms. Davisson clarified this by saying each person who had a copyright on this owns that part of it. Ms. Davisson 0 spoke to Mr. Haupt at the National Trust on this matter, and the Trust gave the money for this presentation to be developed and tested and the Trust "didn't have any strings on it." The Trust owns the first hundred of this package, however. Ms. Davisson was heartily commended by several Commission members for this worthwhile project. 3. Approval of Min1?ter, Mr. Wasielewski asked for approval of the previous month's minutes. Mr. John Oxian objected to the way the minutes were written. He claimed the minutes were censored, parts were left out. He said either all the minutes should be given, or the Commission decides ahead of time what parts should be left out. He said he was completely against this type of minutes. He said it had never happen- ed before and he can't see why it should happen now. He said either the minutes should be re -written or the Commission set up rules and regulations. Mr. Nimtz wished to know specifically what was left out. Mr. Oxian replied that "quite a bit" was left out, specifically under Historic Landmarks. Mr. Oxian continued with his dissatisfaction of these minutes. Ms. Peck then said the reason these minutes are so short is because of a matter of manpower in the office: She said it took a great deal of time to do these minutes. She said they were read over by two people. There was further discussion and Mr. Nimtz remarked that he did't think the minutes were abbreviated and one couldn't have verbatim minutes. Mr. Oxian again remarked that one had previously had verbatim minutes and that they were important to him. He was told he could. come to March 20, 1978 Page 3 the office and listen to the tapes. It was then suggested that Mr. Oxian be given the privilege of reading the draft of the minutes. Mr. Wasielewski said he has to agree with Mr. Oxian on this because he does have a concern about this particular problem. He felt all Commission members should have a say in these minutes, especially when they are their own words, and if they were cut by someone else then Mr. Oxian has a right to review and amend the minutes as required. Mr. Oxian said that if the Commission wanted to leave out parts of the minutes, then they should sit down and decide what parts were to be left out. Mrs. Price said she too finds it a problem and said the original draft of the minutes ran to 21 pages and that was not really adequate reporting of the business of the Commission. She urged the President to establish the procedure. She feels minutes are not verbatim. It should record the action of the Commission and the reasonings or basis for which they took those actions. She realized it was a difficult job and suggested that it should be further looked into to see what exactly the minutes should be. There was further discussion on the concept of the minutes. Either they should be verbatim, or the Commission has to accept someone's interpretation of them. Ms. Torzewski then made a motion that the minutes be accepted as written. Mr. Nimtz seconded the motion. The motion was put to a vote and Mr. Wasielewski and Mr. Oxian voted nay. The vote stood at four ayes and two nays. The minutes were then approved as written, but Mr. Wasielewski definitely took it under advisement that the situation will be corrected. Mr. Nimtz mentioned that the City Council has a Committee on Minutes and suggested that perhaps the Commission do likewise. He felt a basic policy should be established on just what the minutes should be. There was more discussion by Mr. Wasielewski. He again said that Mr. Oxian was justified in that several of his comments were misconstrued or chopped out. Mr. Oxian still felt the situation was unfair because the minutes were approved without corrections and still objected. He felt the matter should have been tabled, because these minutes were not properly presented and not have the corrections have been made in them. Mrs. Gilbert was instructed by Mr. Wasielewski that Mr. Oxian be sent the next month's minutes and the minutes from the February meeting. 4. Treasurer's Report Mrs. Price then distributed the written report of where the Commission stands currently and submitted additional requests for postage charges, January 1 to March 10, $24.51; duplicating charges, January 1 to March 1, $20.60, Office supplies, January 1 to March 15, $17.68, and services rendered for April for Candy Peck, $833.33. She then moved that these bills be paid. Mr. Nimtz seconded this motion, and it passed unanimously. 5. Correspondence Ms. Peck reported that there was no significant correspondence. Mr. Wasielewski then said the only correspondence he received was the appointment of Mr. Gerald Kline and he was apologetic in not introducing this newest member of the Commission and Mr. Wasielewski then welcomed Mr. Kline to the Commission and hoped that he would make a large' contribution to the Commission's efforts in the preservation area. He also said he received a legal notice on Community Development funding on block grants. _,,,rch 20, 1978 6. Committee Reports City Survey leis. Peck reported that the survey cards were at Mr. Crumlish's and then will be sent out to be duplicated at Notre Dame. There will be two sets done. Mr. Wasielewski asked if these would be bound as Mr. Crumlish had had them done and Ms. Peck said the books would come out of the $8,000.00. Mr. Oxian asked if these cards would have the history on them and was told that if there was a history, it would be on the card. Mrs. Price was asked if she had had a meeting of the City Survey Committee, and she replied that there has been no immediate need for a meeting until more is known about the funding. Mr. Wasielewski then said he had spoken to the mayor this morning on this subject,and he was asked if the Community Development Grant proposal had been submitted and it was clarified that it was submitted the first week in January. Mr. Wasielewski was told that the Mayor would check with Mr. Ellison and then report back to him. Mr. Oxian reported that the proposal - the map of which areas would be covered and a specific letter of request was submitted, a copy was likewise sent to Mr. Parent. Mr. Wasielewski remarked that the $8,000.00 was "still up in the air at this particular point", and he will work diligently toward obtaining it. Budget and Finance There was no report from this committee • Historic Districts I ir, r1asielewski wished to have a report from either Ms. Teck or Mr. Oxian concerning North Shore 4evelopments and one from Mrs. Price concerning West Washington. Mrs. Whittaker then took the floor and brought the Commission up-to-date on the North Shore Triangle district. A meeting was held comprising the residents who live in the 100 - 400 block of North Shore Drive. A number of general ideas on what a historic district could do for them, a fact sheet was presented. questions and answers followed. She said that at the next meeting they would start roughing up standards from this proposed historic district, and it was suggested that each resident send in proposed standards for their individual house. She was asked if a name had been chosen for the proposed district, and sle replied that as of now, none had been decided and it was one of the things they will be discussing at their next meeting. Mr. Oxian remarked that there were some real pointed questions asked at the meeting and deep down comments made. He said that in his opinion over 50% were interested in a district as of the present time. He said a number of points were discussed at the general meeting, including governmental agencies that may be involved, street lights, dead ends, the river bank, etc. He said much was being accomplished even before a district was designated. Mrs. Price then reported on the subcommittee for the West it Washington district and stated that it had met once formally and once informally. The consensus of the committee is that we prot eed to respond to the requests of a number of West March 20, 1978 Page 5 Washington neighborhood residents to explain what historic zoning is. A program, therefore, has been set up, a bne-shot" meeting which may be repeated 2 or 3 times. Essentially, it would be discussing the neighborhood, getting the residents informed and what a possible alternative would be if the residents would consider Historic Preservation zoning as an overlay. Mrs. Price remarked that she had worked with Ms. Peck in this area to develop some audio and/or visual material on this. The first meeting is scheduled for April 18th, with the Commission's permission, at 7:30 p.m. at St. Paul's Church. The second meeting will be April 25th, possibly at Tippecanoe Place. It will essentially be the same meeting. She stressed that she didn't wish the residents to feel that a district would be imposed on them, but is just a technique that might be of interest to them. There will be a mailing to every property owner in the district. Further, Mrs. Price would like to hand -carry a message to every one in the neighborhood, because of the renters or leasers, who would ordinarily get the mail. It will announce the two meet- ings and invite them to participate. She then said she had put together an estimated budget, based on first class mail- ing to property owners,--priang, some technical services, photography, transpartA-4s,,,for the presentation and coffee for one night is $132.30. She then asked approval to proceed with this budget. Ms. Torzewski seconded this motion. It was put to a vote. Commission members voted aye, with Mr. Kline voting nay. Mr. Kline explained that there was a very minimal request for materials for the North Shore :[dstrict which was summarily denied. • Mr. Oxian said that he had abstained from that. Mrs. Whittaker then further explained that they had wanted to send out a copy of the Historic Preservation Ordinance for all the people in the - neighborhood. She said she had asked for copies of the ordinance to be made and had been turned down. She said she then had it done and it came to $9.50. She said this tab was picked up by the neighborhood association and any other expenses are met by a committee of five people assigned $5.00 per person for mailing expenses, etc. She was asked if she had fdrmally asked the Commission and she said she had asked Candy Peck. There was some discussion on this and Mr. Kline said if there is going to pry be a policy, then it must be consistent. Mrs. Price then clarified what was being requested. She said the West Washington area is different than the close-knit North Shore and the only way to reach the residents is through a mailing. She explaine&, that one aspect of the presentation is "What is Compatibility" and will be a visual display which can likewise be used in the North Shore area. She said she appropriated $75.00 for this. She said she had not known of the problem. There was further discussion. Mr. Kline said that regardless of the size of the districts., they are both in the process of discussing matters, and of meeting,, and if there is a teaching tool involved 'it should be made available to all., and the policy must be consistent. Mr. Nimtz was asked how this could be rectified. It was decided to leave Mrs. Price's motion stand. Mr. Nimtz felt the Commission -,should rectify the North Shore problem by talking with the chair- man of the North Shore group and bring in a report at the next meeting. Mr. Kline then informed the Commission that the group has on-going postage expenses. Mr. Oxian mentioned that the 0 March 20, 1978 Page limits of the Commission's budget should be considered. Mr. Oxian then wished to make a motion that from now on expenses will be dis- cussed between himself and Mrs. Whittaker and he will make the presentation before the Commission for the approval by the Commission. Whatever is felt are proper expenses to be handled by the Commission will be presented and receive approval or disapproval. Mr. Nimtz then seconded this motion. Mr. Stivers said he felt this would be a way of standardizing policy. Mr. Oxian then further clarified this and said he would be working with Charlotte Whittaker and Gerald Kline. Mr. Kline asked if Mrs. Price would do the same thing for West Washington. She said this would be part of the policy. The motion was put to vote and passed unanimously. Historic Landmarks and Standards Mr. Oxian said he had not called a committee meeting because of some serious problems which must first be aired in a committee meeting. Mr. Oxian said that a letter should have been received regarding Tippecanoe Place, saying that they are withdrawing their request for landmark designation for Tippecanoe. The letter has been written, yet not received. This withdrawing had one person voting against it. Mr. Wasielewski said he had attended a meeting when this had been voted on. Mr. Wasielewski then said he had been asked by several Commission members to draft a comment on Tippecanoe Place in the event that the Commission is requested in public hearing, either in Area Plan, or the council meeting to make a statement. To wit: The Historic Preservation Commission of South Bend and Saint Joseph • County encourages the continued preservation of Tippecanoe Place. This building is one of the finest examples of architecture in our community; it also has a history that is tied closely with important developments in South Bend's evolution as a city. Not only is Tippecanoe Place of local significance, but also it is nationally significant: In fact, Tippecanoe Place was recently honored as a National Landmark, which is the highest distinction that can be attained by a building or site. In addition, this structure is one of three South Bend Buildings on the National Register of Historic Places. Therefore, the Historic Preservation Commission feels it is imperative that the building be preserved With great attention paid to -any changes that may have to be made for an adaptive use. The Historic Preservation Commission commends Southhold Restorations, Inc. for its efforts over the last three years in restoring and preserving this important building for the South Bend community. The Commission urges Southhold to continue its diligence and efforts in the preservation of this building. Mrs. Price seconded this motion to adopt this statement. There was no discussion and it passed unanimously. Legal . Mr. Nimtz wished to report that the Commission's consultant gave a very scholarly dissertion to the Southhold Board on zoning, historic preservation, etc. This committee has not met, but will March 20, 1978 Page 7 meet shortly. Mr. Gaylen Allsop had nothing to report, but he mentioned that he thought the Southhold Board meeting went very well. Ms. Peck informed the Commission that she and Gaylen were meeting the next morning to work on the Grant application for the Trust as a Consultant grant to help him with the legal fees. Ms. Peck then brought up the issue of Ellen Kettler, who is the regional counsel for the Trust in their midwest office. It was suggested that she come to South Bend April 13. She would drive in early that morning and have a tour aroi.znd. South Bend. Ms. Peck said she would get to- gether with numerous committees to gain specifics on what to discuss with Ms. Kettler. There was discussion on this matter and Mrs. Price suggested that the Commission "don't extend this woman too far". The value of a consultant is to zero in on a specific problem or a specific area, and Mrs. Price confine the discussions to the Commission and not talk to neighborhood organizations. Mr. Wasielewski suggested that members of the Commission send Mr. F. Jay Nimtz items on the agenda that they would like to discuss with Ms. Kettler. Mr. Nimtz commented that the best time for the Commission to meet with Ms. Kettler would be in the evening. Ms. Peck then asked Mr. Allsop if he would like to meet with this attorney in the afternoon, and he concurred. Mr. Wasielewski then assigned this matter to the Legal Committee .to coordinate- the activities with Ms. Peck. Mr. Nimtz suggested that Mrs. Price and Ms. Sporleder take Ms. Kettler around the city. Ms. Peck then informed the Commission that she planned to go to the midwest regional office of the Trust on the 29th of March in order to do some research in Chicago. It was suggested that perhaps the agenda would be ready by then, and Ms. Kettler could address herself to those particulars. Mr. Oxian then said if questions would arise about the ordinance, etc., then perhaps some of the Commission could attend the afternoon meeting with Ms. Kettler, Ms. Peck, and W. Gaylen Allsop. Public Relations and Community Education Mrs. Price asked permission to report in liew of Mr. Stivers. She mentioned that she had requested a grant from the Cornelious O'Brien fund to bring in a speaker, Carl Westmoreland who has done extensive work with neighborhood redevelopment in Cincinnati, Ohio. He is a Trustee of the National Trust, as well as on the faculty of the University of Cincinnati, and is the executive head of a housing group in Cincinnati. She said they had arranged to have him speak at Rotary on Wednesday, May 10th, and he will be brought in on the 9th to try to get together all the neighborhood associations in a community meeting. She said she had used her title as advisor to the National Trust and has spoken to him in that capacity. She hopes that all three preservation groups in the city would support him. She suggested that a letter be sent to Southhold and to the Foundation to ask that they participate. She informed the Commission that the date for Mr. Westmoreland's talk would fall within Historic Preservation Week. The neighborhood meetings would be May 9th and he would be available for the Commission the next day. Ms. Derbeck of the T ih conceded that there might be some coverage of the Rotary speech. It was further decided that perhaps Tippecanoe Place would be the ideal March 20, 1978 Page 8 location for Mr. Westmoreland's talk to the neighborhood associations. . His topic would be Neighborhood Conservation. Mr. Oxian stressed that there are only six or seven really active neighborhood associations that would be interested in this endeavor. Mrs. Price spoke a bit further on Mr. Westmoreland's qualifications. Ms. Peck was assigned the task of implementing this, and was further told to invite the Community Development Department. Ms. Peck suggested that a flyer be made up that could be distributed. Ms. Peck then spoke about the possibility of setting up three carousels and stressed that she had discussed this with Ms. Davisson and Ms. Sporleder, and there is a definite lack of suitable slides. She had spoken to Lou Sabo about the possibility of doing more slides. There was discussion as to whether John Stamper could do this. She said it would take about ten hours to do approxiamtely fifty slides. Ms. Sporleder suggested that funds be allocated to have duplicate slides made. Mr. Oxian discussed that some owners of landmarked structures had sent in either photographs or slides of their homes, and further he had slides of some buildings that had come down. Ms. Sporleder suggested that a thorough evaluation of just what slides are available be made and get those duplicated. There was further discussion on this matter. Mr. Oxian spoke about the possibility of using the $3,000.00 of the matching $5,000.00, which was allocated to the Commission from the state. Mr. Wasielewski suggested that no more money be spent until the slides have been sorted and evalued. Environmental Impact Ms. Peck mentioned that she had received a communication from Cole, Engineers and Planners about the Logan Street widening, and she drafted a letter and suggested that this committee meet for about five minutes after the regular meeting to review the letter. There was some discussion on this and Mr. Oxian reported there were no landmarks on this particular area. Mr. Nimtz then reported that the Commission also has a letter from Mr. Cloud of the Department of Natural Resources concerning the Mall and the downtown situation. As a result of the Commission sending its letter down there, that they.,." "found no adverse effect in regard to the Century Mall. Presidential Report Mr. Wasielewski had nothing further to say except that the Commission will continue to pursue the situation of a secretary. Ms. Peck haft been instructed to get someone as quickly as possible. He then spoke about the tape recorders and suggested a simpler one be gotten than the one borrowed from Community Development. There was some discussion on this. lets. Peck said it would be advisable to get one that could be hooked up to the P.A. system in the County Council chambers. She said she would check this out. Ms. Torzewski suggested that perhaps the County Council's recorder could be used under those It circumstances when the meeting is held in the council chambers. Mr. Wasielewski again stressed the various committees "responsibilities and duties," for 1978 on the list that was handed out at a caucus March 20, 1978 Page 9 meeting and wished that the individual committees work in these particular areas or areas that they decide. It, however, can be modified as the committees go along. He also stressed the use of some type of committee report to the Commission, similar to a report Mrs. Price submitted. It would not have to be very detailed, but would let the Commission know what transpired. He again stressed that the work of the Commission would have to be taken care of in committee. Staff Report Ms. Peck reported that she'll be interviewing for a secretary. She contacted CETA last week and said that stenography skills "have gone by the wayside". She will continue to pursue this course this week and next week. She then brought up the question of books for the Commission library, and Mrs. Price had some suggestions for additions. Mrs. Price suggested law books, and submitted a list of about ten books dealing with preservation law. This amounted to about $+5.00. Ms. Peck suggested a volume on Viatoraan Archi+Pr+ e and FxtPrinr l�eenraiinn, Mrs. Price suggested that the list of her books be submitted to Gaylen Allsop for his recommendations. Ms. Peck then spoke about the 'American Preservation'magazine. Mrs. Price asked about a subscription to'progressive Architecturc'and was informed that Notre Dame's library has this. Ms. Sporleder suggested that two specific issues of this magazine be ordered. Ms. Peck said that the November '76 and the • November '77 issue have dealt specifically with preservation. Mrs. Price again spoke about the need for preservation law books in the Commission library. Mr. Oxian made a motion that money be allocated for the"American Preservatian" magazine. Mr. Stivers seconded this motion. The motion passed unanimously. Ms. Sporleder then moved that the two issues, at $3.00 per copy, of "Progressive Architecture" be ordered.. Mr. Nimtz seconded this motion, and it likewise passed unanimously. Mr. Oxian wanted clarification on these publications, and Ms. Peck so informed him. Mr. Ted Wasielewski suggested that perhaps Ms. Peck could check to purchase some of these books by the grant. Ms. Peck informed him that this is a consultant grant and. covers only services, and Mr. Allsop would be doing a job that normally would not be done by the Commission. The grant would not fund a staff person, but 'specific area or project. Ms. Peck then spoke about another grant from Indiana Arts Commission, for Dennis Dillman and Gaylen about facade easements and that dead- line is not until October. Ms. Peck informed the Commission about the Essory History, a series of three books, and said she was told the Commission only needed one - The History of St. Joseph County. The book seller won't break up this set and they are $70.00 for the set. Mr. Nimtz said the author was excellent and these are well-known books. Mrs. Price said she didn't think the Essory history was worth $70.00. There was some discussion March 20, 1978 Page 10 about the allocations of the budget at this point. Ms. Peck then spoke about the MACOG report which she had discussed is at the last meeting. She said the responsibility of this report is no longer that of the Commission,except to oversee their results as to the historic structures and sites in the MACOG region. Jeanne Denham is re-writiig_the history. Ms. Peck said the Commission needs to allocate some travel expense money for Ellen Kettler. She will be charging 15¢ a mile at 180 miles, at a cost of $27.00. She also asked whether a fee was indicated for her appearance. Mrs. Price said she shouldn't receive a fee as each member organization of the Trust is allowed one visit per annum. There was further discussion on this issue. Mr. Oxian made a motion that the only expense the Commission would incur, is on mileage, and that if there are any extra expenditures such as, meals that they be handled separately. The motion was made for these $27.00 be paid Ms. Kettler. Mrs. Price seconded this motion, and it passed unanimously. 7. Old Business There was no old business to discuss at this time. 8. New Business Mr. Oxian brought up a letter which Mr. Smith had given him, which • was sent to the parishoners of St. James Cathedral on February 24th, concerning the former South Bend Art Center building. He read the - letter which stated that the committee recommended that this build- ing be demolished. The status of the Peterson building would be determined next month. He further said he received a call from one of the parishoners, who wanted to know what the Commission could do about the demolition of the St. James Building. He replied that the Commission could do nothing money -wise, but perhaps the parishoners could inquire as to possible landmark status. He felt the Commission should be so informed. The St. James building is the old YWCA build- ing, which is the old Art Center. Mr. Oxian recommended that a survey card be filled out on this building either by John Stamper or Brian Crumlish. He said he would call to see whether a final decision had been made on this building. Mr. Wasielewski authorized that a survey card be made. There was further discussion on this matter. Mr. Stivers mentioned that only the third floor was used.. Mr. Oxian was instructed to contact the owners to find out what their intentions are ;and get a survey card. Mr. Oxian then brought up the house that was bought up by the airport, and also mentioned all those homes that the county is going to buy for the Olive -Sample overpass. He said he would like to suggest to the County Commissioners that possibly have these homes be either given to Southhold Restorations, Inc., or the Foundation to see if people can be found to buy these homes for a dollar and move them to some other lot. He said there were some excellent homes that could be moved. He felt the Commission should find a way to sage as many of these homes as could be done. He would like to recommend this to the Commissioners and also get some of the other groups to act in this. March 20, 1978 Page 11 He then made a motion that the Commission work in cooperation with either Southold Foundation and or Southhold Restorations with a proposal to bring to the County Commissioners to see that as many homes be saved, and to see if they could be moved to some other locations instead of being destroyed. There was some discussion on this regarding the lots that are available for such moves. Mrs. Price suggested that a letter be written to the Foundation suggesting its concern. Mr. Al Stivers seconded this motion and it passed unanimously. Ms. Sporleder asked why the County Commissioners were involved and was told the County Commissioners were buying these homes, and they are now under their jurisdiction. There was discussion about the airport house on Cleveland on the bypass. Letter sent to Airport Authority to sell the house at a minimum cost, so as to move it. Mrs. Price then informed the Commission that she had driven up to Michigan off Portage, and is extremely concerned at the rapid pace of development as one goes out in that area. She talked about the potential of having a rural historic district along the Chicago Trail. She felt the Commission should go out and look in that area, check out the structures, etc. Mr. Oxian said he had done this, and had also written to owners regarding possible landmark status for their homes. He said he had not received a too favorable response. He also wrote to Stephen Dennis and received material on how to have historic districts in the county. Mr. Wasielewski said this should be an action under Districts committee. Mr. Oxian was told to bring this up at the • next committee meeting. Ms. Sporleder then brought up a point that one of these committees could respond to and mentioned that north of New Carlisle there are still some hedgerows which never have been destroyed. She said that originally in the land development of the mid -west, the notion of fencing one's property became a legal matter to claim one's land and before the -advent of the barbed wire fence, these hedgerows were promoted - the osage orange hedgerows. She said that north of New Carlisle, there were several fields which were totally enclosed by hedgerows. She said that over the whole country and the county, these hedgerows are being "yanked out." She would like to see some of these protected if possible. She realized it was not strictly speaking an architectural matter, but in the built environment it was significant. She also mentioned that they are destroying the willow trees in the Kankakee Marsh. She felt the osage orange hedgerows are of a historical significance. Mr. Wasielewski said these hedgerows could be construed as a landmark and assigned it to the Historic Landmark committee. Mrs. Price felt the Commission should inquire how active the nature conservancy is in this area, and she said there are going to be registers of natural phenomena, and this would include these hedgerows. Mr. Oxian said he would go out and see who the property owners are and pursue it from there. 9. Announcements and. Miscellaneous matters There were no announcements, except for the calendar of events, which Ms. Peck distributed. She informed the Commission that the Northern Indiana Historical Society was on March 28. March 20, 1978 Page 12 10. Hearing of Visitors Mrs. Whittaker said she had already given her report. 11. Adjournment It was moved that the March meeting stand adjourned. Mrs. Price seconded this motion, and the meeting was adjourned at 9:35 p.m. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Gertrud C. Gilbert Mary Trevino NEXT REGULAR MEETING Tuesday, April 25 1978 7:30 p.m. Room 323 - County -City Building • • HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,525.0 Treasurer's Report April 25, 1978 1978 Budgeted Balance Line Item 111 Historic Preservation Planner $10,000.00 $6,666.68 212 Postage 300.00 253.94 213 Travel Expenses 800.00 436.50 215 Books 125.00 125.00 241 Printing, other than office supplies 400.00 400.00 242 Publication of Legal Notices 200.00 200.00 243 Photography and Blue Printing 200.00 177.80 244 Stationery and. Printing 100.00 76.16 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 263 Technical Assistance 500.00 500.00 264 Technical Assistance 1,950.00 1,950.00 265 Publication 300.00 300.00 360 Office Supplies 100.00 46.52 371 Publication of C. of A. 250.00 250.00 372 Plaques 500.00 500,00 570 Dues and Subscriptions 150.00 141.00 $16,525.00 $12,673.60 s historic preservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, Indiana 46601 (219.284-9798) Regular Meeting Conference Room Tuesday, April.25, 1978 Room 323 7:30 p.m. < County-City.Building - M I N U T E S 478 1. Call to Order President Wasielewski called the meeting to order at 7:30 p.m. 478 2. Roll Call .MEMBERS PT?ESENT: Mr. Ted Wasielewski9 Mr. Gera14 Kline, Mr. F. Jay Nimtz, Mr. John Oxian Mrs. Ruth Price, Mr. Tim Eckerle MEMBERS ABSENT: Ms. Joann Sporleder, IIx. Al Stivers,`; Ms. Velma . Torzewski - OTHERS PRESENT: W, Gaylen_Allsop, Candace Peck, Gertrud'Gilbert, Mary `Trevino, Charlotte Whitaker, Flo Yeandel, Jeanne Derbeck 478 3. Discussion on Minutes President Wasielewski; appointed a committee of Ms. Price, Mr. Oxian,' and Ms. Sporleder to `investigate and settle the procedures of minutes by the next meeting.. Mr. Oxian made a motion to accept March's minutes. Mrs. Price seconded it. All were in_favor. 478 4. Treasurer's Report Ms. Price,' Treasurer, requested the _staff to include a debit side to the budget, so specific bills paid each month will be listed.next to the corresponding budget line. Ms. Price announced the budget balance was $12,763.00, minus $72.30," for Rink Riverside Printing', $25.00 for Ms. Peck's registration fee, and then askedfora motion to appropriate $25.00 for Candy Peck for her registration fee to a conference (Community Conservation Workshop)`to be taken out of Dues and Subscriptions. This motion was'seconded by Mr. Klein and passed unanimously along with the approval,,of the Trea- .surer's Report. April 25, 1978 Page 2 478 5. Correspondence Ms. Peck introduced Mary Trevino, the Commission's new secre- tary -receptionist. Ms. Peck wrote to the County Commissioner's requesting an Selectric typewriter. No response as of yet. The Commission received a letter from Richard Gantz, Assistant SHPO, Division of Museums and Memorials, Indianapolis, announcing that the Department of Natural Resources was going to help us with a $12,000. grant from the Department of the Inerior, for the City Survey. This grant would match the $12,000 already expended for the City Survey, and we were to decide whether to accept it or not. Re- ferred to City Survey Committee. Ms. Peck wrote to Mr. Gantz concerning the Department of the Interior grant to confirm that it was O.K. to match Department of the Interior and C.D. funds, No reply as of yet. The Commission recieved a letter from the Indiana Arts Commission. They are having a conference concerning the writing of grants and the whole technical part of the grant program; how to do it, how to say it, and things like this. Ms. Price said she'll be going down (to Indianapolis). 478 6. Committee Reports 1. City Survey Ms. Price asked how much of the communication from committee • meetings did the Commission want duplicated for all the Commission members. No response was given. Ms. Price reported that the Commission received an allotment from the state and that the committee met with the consultants who performed last year (Crumlish/Sporleder & Associates). She read a committee report (attached) and a letter of offer to the consultants, dated April 17, 1978: Crumlish/Sporleder & Associates, Dear Brian: "According to our City Survey Guidelines, the firm originally chosen by the Historic Preservation Commission to conduct the architectural/ historical City Survey of South Bend, will receive first option to complete the survey when further funding is received. In the recent discussion we have had with your firm, vie spoke of the work that needs to be done to complete the City Survey thereby satisfying the state and local planning requirements as to where significant structures and districts are located. The following three phases were mentioned. 1. Complete windshield survey of .all land that is under our jurisdiction, identifying all superior structures, and districts, and completing a local survey card, map, and photo of each. 2. Complete a detailed survey and inventory of the area within the 1875 City limits. 3. Complete a detailed survey and inventory of the area within the 1925 City .limits with the exact amount of detail and area to be agreed to in advance. We would like you to submit cost figures on these phases in the event that funds become available. If possible, we would like the figures before our next Commission meeting, Tuesday, April 25, 1978. Thank you for your cooperation, and we look forward to hearing from you. Signed: Candace Peck" Ms. Price then read a response letter from Crumlish/Sporleder, dated April 25, 1978. Dear Ms. Peck. "We have your letter of April April 25, 1978 Page 3 17, 1978 in which you note that our firm will be asked to continue on the historic building survey work of the city of South Bend. You have listed three phases of work and have requested that we submit cost fig- : gures for each phase. Please note that we have modified the description of work in each of the phases to what we think would be a more satisfac- tory project outline. 1. Complete windshield survey of all land with- in the city limits of South Bend identifying all superior structures and locating these structures on a city-wide map as available from the Area Plan Commission: $11,000. 2. Complete a local detailed inventory card of the superior structures within the 1875 City limits: $2,500. 3. Complete a local detailed inventory card of the superior structures within the present City boundaries: $3,000. We look forward to con- tinuing this work in the anticipation of enabling South Bend to prepare a comprehensive plan for the preservation of historic structures. Signed: Brian Crumlish" In response to the Crumlish/Sporleder letter, Mr. Oxian stated that there wasn't $11,000 worth of superior homes out of the areas that we have in South Bend. He also stated that the committee was changing the format which was adopted last year. Ms. Price then recommended to Mr. Wasielewski that the subject of the survey and the consultants contract be tabled until the committee had a chance to study it and make a recommendation. Ms. Peck reported that the City Survey cards were sent out and xeroxed twice, and the county survey cards would hopefully be sent out this month. All would be filed when the office had time. 2. Budget and Finance • Mr. Oxian had no budget and finance report, except he had something to do for Dick (Dombrowski) - City Council. Ms. Price requested that we (the Commission) sit down and review the total budget and grant activity that we are anticipating. She asked for permission to talk with the Committee, whether Legal or Bud- get and Finance, to see where we are concerning some budget line items. Mr. Oxian gave an explanation of our 1978 County Budget. Mr. Wasielewski stated he would like it arranged so that when this grant (the Consultant Service Grant from the National Trust for Histor- ic Prese7rvation, Washington, D.C.) comes in here, he doesn't want it to go to the County Treasurer. He would like the monies set up like the Education Grant from the National Trust where we could draw against it. President Wasielewski said that we need to have the $12,000 grant from the state set aside so we can pay the consultant for the fees for the survey. He asked Mr. Oxian and Nor. Nimtz to get together and work this out for the $12,000. President Wasielewski, upon Mrs. Price's inquiry, stated that we had entered into agreement, as to what our legal counsel's (Mr. Gaylen Allsop) services would be and stated we need to resurrect what we said we do on that concerning payment for services. 3. Historic Districts and Standards Ms. Charlotte Whittaker, 229 W. North Shore Drive, South Bend, introduced Mrs. Flo Yeandel:, 325 W. North Shore Drive, South Bend. Ip Both are members of the neighborhood planning committee for the pro- posed district for West North Shore Drive, and they gave a. report on the progress their cowmittee was making. Ms. Price gave a progress report on the West Washington Street April 25, 1978 Page 4 presentations on Historic Zoning that are scheduled for May 16th and May 23rd. Ms. Peck said that there will be a letter sent out to the residents on the first of May concerning the presentations. 4, Historic Landmarks and Standards Ms. Oxian read a .letter received from Garwood Judah, from the Air- port Authority: "Dear Mr. Oxian: On behalf of Mr. Lloyd S, Taylor, President of the Airport Authority, thank you for your March 29 offer regarding disposition of the structures located at 24030 Cleveland Road. Although the Airport Authority is purchasing the land and pro- perty at that location, possession of the houses and other buildings will not pass to the Authority for a period of eight years. The owner retains the right of possession and use during such time. Your inter- est and offer of assistance for a possible excellent procedure of dis- posal is certainly appreciated by all the members of the Airport Auth- ority. Please convey the thanks of the Authority to your Commission members. Signed: Garwood Judah, A.A.E., Airport Director." He then read a letter from Mr. William Richardson, St. Joseph County Engineer, dated March 31, 1978: "Project M -S-090(1) - Olive -Sample Streets Grade Separation Dear Mr. Oxian: Your letter to the Board of Commissioners has been sent to me for review and investigation. I have not fully been able to research your request but on the surface, it ap- pears that it might be possible. When St. Joseph County purchases these homes, the owner of the home is generally given the option to buy the house back and then having it moved, in which case we assist them in moving. The problem as I see it with a third party entering the ne- gotiations would be the problem of the State Law which regulates sur- plus property disposal by the County. Under the State Law, we must have the property appraised and offer it for public bid to the highest is and best bidder. At this particular time, I do not have any final an- swer for you but we will investigate it. Signed: William J. Richard- son, P.E. County Engineer." Mr. Oxian then read a letter from Mr. Richardson, dated April 21, 1978. Subject: Project M -S-090(1) Olive -Sample Streets Grade Separa- tion. Dear Mr. Oxian: I am enclosing a copy of the letter that we have received from D.E. McGillem & Associates. I believe that the letter is self-explanatory as to what would 'have to be done in order for the Com- mission to purchase any of these homes. John, I have a special favor to ask you that is to allow us to carry though with the planned demolition of these structures. I would have no objection if the Commission would to negotiate separately with the Contractor for the purchase of the homes prior to demolition but when you consider all of the work involved in demolition such as removal of the basement wall, slabs, discontinuing and sealing of utilities and the final cleanup and backfill of the yards, there is more than just removal of the house involved. If we pursued your plan, those expenses and legal responsibilities would also be yours to bear and we could be getting into quite an administrative jungle. If you have your eye on any particular homes in that area, I would be more than happy to work with you. Also, keep in mind that each individual home owner has the option of removing the house from the site and we assist them financially in doing so. The basic fear I have in my mind is one of danger to the neighborhood with having a number of vacant homes sitting there. Vandalism with subsequent arson could be a very serious happening in that neighborhood and could bring serious ramifi- cations. At this time I formally request whether you are interested in It all of the homes or just particular ones and we will then try to reach some kind of method of operation. Signed: William J. Richardson, P.E. County Engineer. April 25, 1978 Page 5 Finally, he read the letter from McGillem & Associates to Mr. Richard- son: Dear Mr. Richardson: Recently, we recieved a copy of a letter to the St. Joseph County Commissioners from the Historic Preservation Commi- ssion of South Bend and St. Joseph County, concerning the County Comm.is- sioners turning over to the Historic Preservation Commission the houses which are situated within the right of way limits of the above referenced project ((Project m -S-090(1) Olive -Sample Grade Separation.) The proposal suggested by the Historic Preservation Committee has been verbally and separately discussed with the Indiana Highway Commission and the Federal Highway Administration. Both of those agencies are of the opinion that there should be held a public auction of the homes on the project. This procedure would afford the Historic Preservation Commission the opportun- ity of purchasing the homes and disposing of them as they see fit. Under State and Federal procedures, if an historical society documents a house is historically significant and they wish to move the home and preserve and maintain the home for the use and benefit of the public, arrangements can then be made to transfer the ownership of the hoar e to the requesting historical group; providing that the historical society certifies that no individual will profit from the transaction. Since this will not be the case, as proposed by the Commission, the State and Federal feels disposal should first come through the public auction of the homes, making them, directly available to any one who can afford to move them. If I may be of additional assistance in this matter, please advise me. Signed: D. E. McGillem & Associates, Samuel M. Cline, Director, Land Acquisition Services." Asked by President Wasielewski if he had had any contact at all with Burroughs, Mr, Oxian replied no he hadn'd done anything because he wanted to see what the letter (Garwood Judah's letter) would say and they said "other buildings will not pass to authority (Airport Authority) for a period of eight years," so Me. Oxian figured there was no use doing anything. President Wasielewski announced that Tippecanoe_ Place received com- mercial zoning last night - April 24, 1978. He also received a letter, dated March 23, 1978, from Jack Smith, President of Southhold Restorations, inc., withdrawing request for landmark status. Mr. Wasielewski also said he thought the Commission could certainly entertain the request from them, (Southhold Restorations, Inc.) for a landmark status at this point if they so desire. There was discussion on natural resources such as trees and hedgerows. Ms. Price said she thought we ought to look into it (identifying natural resources) more simply because of the way the Federal Program is being reorganized and developing a register of natural sites, and is that really under the jurisdiction of the Commission. Mr. Wasielewski thought that it was, and according to our ordinance it is at this point, now whether or not that should be changed or ignored, he thought it was a policy decision. Mr. Gaylen Allsop said his first notion was that the Commission couldn't protect natural resources. Ms. Price felt that the Commission should in- quire how active the Nature Conservency was in this area. Mr. John Stamper was requested to do a survey card and photography on the Art Center Building, the old YWCA, North Lafayette. 5. Legal Mr. Nimtz announced that Ellen Kettler, the regional counsel (for the National Trust Midwest Office - Chicago) was here and spent a day with us. Ms. Price requested Mr. Allsop get in orderly form what he's going to do for us, what he's going to submit opinion on, and what it's going April 25, 1978 Page 6 to cost the Commission. Mr. Allsop said he planned on doing that. 16 6. Public Relations and Community Education Ms. Price gave a report on Mr. Carl Westmoreland and his visit and lecture here on May 9th and May 10th, 1978. - Mr. Eckerle cordially invited all the Commission to a public meet- ing, an informational public meeting, tomorrow night (April 26) at 7:30 p.m. in the City Board of Works - Room 1300 on what a Neighborhood Housing Service is. No report on the National Trust Education Grant - "Project Landmarks". 7. Preservation Plan Ms. Price said she'd like the preservation plan put in the City Survey Committee because it's part of the survey. Mr. Wasielewski said, "I think the Commission as a whole needs an input on that and I would like to have the other three members here for that." 8. Environmental Impact No report 9. Presidential Report President Wasielewski and Gertrud Gilbert discussed servicing the Forbes typewriter, and President Wasielewski said he'd look into it further. 10. Staff Report Ms. Peck discussed Jeanne Denham's contributions to the Commission including a project she is working on Stith a man named Mr. Moe from Cole Associates. It has to do with Shambleau, an architect who did a tremendous amount of buildings in South Bend and the area. Ms. Peck stated that we had to hire Jeanne again because the money (1,000) we paid her for four months runs out at the end of April. It was also asked whether we should have a contract written up because if, at some point, we want to match her salary for funds from the state or somewhere, it should be pointed out that the majority, or 99% of her work has been on the City Survey. Ms. Peck said the proposal for Crumlish/Sporleder on the survey will go back to Committee now and have a final report end recommenda- tion to the Commission. She suggested that we can recommend to the Committee that the research item for Jeanne Denham be a part of that project. Ms. Price said this was out of the $20,000 - $12,000 and $8,000. Ms. Price moved, and Mr. Oxian seconded, that Jeanne Denham will be paid $250.00 out of line item 264 for the month of May, and she is to work on county items, Everyone said aye. Ms. Peck offered the Commission a recommended list of books that the Commission should purchase. Ms. Peck said the office received a letter from the National Trust (Washington) today concerning our subscription. They have services now that you can get for $25.00 more on top of your $25.00 membership April 25, 1978 Page 7 fee. The information, Preservation Legislative Bulletin Information Sheet, Landmark and Historic District Commission Newsletters, Historic Preservation Litigation Charts, and News Service, has been, up to now, distributed free. Ms. Peck stated National Historic Preservation Week is May 7 - 13, and asked if the Commission thought it was worth asking the Mayor to proclaim it. 1,1.r. Eckerle said he would ask the Mayor if the Commission wanted him to. The consensus was that we should not. 478 7. Old Business Ms. Price moved that a personnel committee be appointed to deal with these matters of personnel (referring to evaluations of the Preservation Planner) seconded this. Everyone said aye. President Wasielewski preferred the personnel committee be the officers of the Commission. 478 8. New Business Candy Peck, 803 West Washington, spoke to the Commission as a resident of the Historic Preservation District. She brought up the Orange -Colfax Street Connector to make the Commission aware of what was going on in West Washington. President Wasielewski felt the discussion should go to the districts comrl_ittee for review. Mr. Oxian presented an ordinance from Virginia concerning an Historic District in the County. President Wasielewski adjourned the meeting. Mr. Oxian seconded. The April .meeting stood adjourned at 9:50 p.m. Ms. Peck gave her design presentation prepared for the West Washington District to the Cor,Imission after they adjourned. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Mary Trevino NEXT REGULAR MEETING Monday, May 15, 1978 Room 323 - County -City Building 7:30 p.m. t COMMITTEE REPORT - Committee: Historic Districts and Standards Date: May 8, 1978 7:30 p.m. Place: Area Plan Conference Room - 11th floor-'County/City Building Present: Ted Wasielewski, John Oxia:n, Ruth Price, F.Jay Nimtz, Candy Peck Comments: 1, Orange -Colfax Street Connector. - We looked briefly at the negative declara- tion and Ms„ Peck noted some issues that she thought needed more research: i,e., Page 4: "Upon completion, parking will be prohibited on the Con- nector from Michigan Street west to Meade Street. Each residence is served by an alley or private drive for off street parking." Exhibit A: Map of Orange -Colfax Connector, including O'Brien Paint Co,, Martin Luther King Recreation Center, St. Paul's Memorial Methodist Church, West Washington Historic District, The Committee agreed that Exhibit A, the map, showed the incorrect boudaziLes of the West Washington Historic District and recommended that letters point- ing out this fact, along with a corrected map, be sent to Joseph Cloud, cc: Cole Associates, City Engineer, the Mayor, the National Advisory Council on Historic Preservation, the State Highway Commission, the District Office of the Highway Commission, and MACOG. The Committee also recommended that an official request for all the infor- mation concerning the Connector be sent to the City Engineer The project will be reviewed after the information is obtained and further recommendation following this review. 2. The Main Street Commercial Historic District No conclusions. 3. West Washington Historic District First meetings for presentations on a local district will be: May 16, 1978 7:30 p.m. St. Paul's Church May 31, 1978 7:30 p.m. Tippecanoe Place We went over a brief outline of the presentation: 1. Hist6ry 2. Significance 3, Zoning Both Area Plan and C.D. have been asked to participate in the presentation. • Committee: Minutes Date: May 7, 1978 7:04 P.m. Place: Peter Bognar Agency - 807 West Washington Present: Ted Wasielewski, Gerry Klein, Joann Sporleder, John Oxian, Ruth Price, Candy Peck Comments: 1, Minutes will include all resolutions, amendments, motions for amend- ments, motions and all vote counts on resolutions. 2. Minutes will include all important conversations relating to resolu- tions, amendments, motions and the reasons for the Commission's actions on certain issues, 3 If a Commission member would like his statements in the minutes ver- batim, he must request this specifically. 4. The minutes will include the things specific Commission members were appointed or volunteered to do for the next meeting. 5. The minutes will include the names and addresses of visitors who speak at the meeting or are referred to during the course of con- versation. 6. Committee Reports and correspondence read at the meeting will be in- cluded in the minutes. 7. One verbatim copy of the tapes from the meetings will be typed up in transcript form. Commission members must request this copy, or parts thereof, as it will not be distributed otherwise. 8. The tapes from each meeting will be dated and filed as permanent Commission records. They are always available at the Commission office. 9. Each item of the minutes will be numbered and eventually the old .minutes will also be numbered, and all items will be indexed, so as to be the most accessible, e • L' f CORRaTTEE REPORT Committee: City Survey A rel Date: May 8, 1978 8:00 p.m. Place: MACOG Conference Room - 11th Floor - County/City Building Present: Ruth Price, Brian Crumlish, Tim Eckerle, Candy Peck Comments: Committee recommended that the Commission accept the letter of agreement from Crumlish/Sporleder stating: Part 1 will include a map of the signifigant structures, 12's and 13's and their addresses in all areas of South Bend not yet surveyed.. No survey cads are included in this part. World War II will be used as the cut -off' -date for structures, sites and districts included. However, it will also include extraordinary examples of architectural style built after World War II. 2. Complete a. local detailed inventory card of the superior structures within the 1875 City limits. 3. Complete a local detailed inventory card of the superior structures within the present City boundaries. And the Committee accepted that Parts 1, 2, and 3 will be completed for a price of $16,500, and recommends the Commission accept it too. COMMITTEE REPORT s Committee: Budget and Finance Date: May 7, 1978 7:00 P.M. Place: Peter Bognar Agency - 807 West Washington Present: Ted Wasielewski, Gerry Klein, Joann Sporleder, John Oxian Ruth Price, Candy Peck CITY BUDGET - 1979 111 Preservation Architect $14,500.00 213 Travel Expenses 250,00 23 Instruction - Technical Assistance 1,000.00 241 Printing, Other ThanOffice Supplies 600.00 262 City Plaques for Landmarks 2,000.00 264 Environmental Impact Statements 150.00 321 Gasoline 150.00 723 Used Automobile 2,000.00 TOTAL: $20,650.00 COUNTY BUDGET - 1978 1979 212 Postage $ 300»00 $ 300.00 213 Travel "800.00 1,000.00 215 Books 125.,00 200.00 241 Printing, other than office sup. 1+00.00 200..00 242 Publication of legal notice 200,00 200.00 243 Photography and Blue Printing 200.00 200,00 244 Stationery and printing 100.00 300.00 252 Equipment 50,00 100,00 261 Legal Services 600,00 800.00 263 Technical Assistance 500.00 2,000:00 264 (Technical Assistance) 1,950.00 ---- 265 Publications 300.00 .225.00 360 Office Supplies 100.00 200.00 371 (Inventory & Survey) ------ 500.00 371 (Publication of C.of A.) 250.00 ------ 372 (Plaques) 500.00 ------ 570 Dues and Subscriptions 150.00 175.00 111 Historic Preservation Planner 10,000.00 14' 500.00 (Assistant Planner) ------ 9,000.00 TOTALS $ 16,525.00 $ 29,900.00 s Committee Report - Budget and Finance Page 2 1. Go to areas of government: MACOG, Area Plan, C.D., Building Commission, etc. and find out what's the best way for them to have our information obtained from the County and City Survey - maps, lists of addresses, books, photos, etc. 2. Get in contact with the Public Library, Notre Dame libraries, St. Mary's library, Bethel's and IX.S.B. libraries and get a list of their books that concern us. Attempt to work something out with the Public Library about the books, etc. they purchase - we might suggest. 3. Candy is responsible for breaXing down her salary as is into the categories that she pays, i.e. Social Security, taxes, insurance, etc. 4, We are to account for the $12,000 we got from Community Development, for the City Survey - breaking it down into each allotment paid out, for ghat and to whom, t HISTORIC PRESERVATION CO194ISSI#OTAL BUDGET $16,525.00 - Treasurer's Report May 15, 1978 1978 Budgeted Balance Current Bills Line Item 1 111 Historic Preservation Planner $10,000.00 $5,833.35 $ 833.33 212 Postage 300.00 242,04 -0- 213 Travel Expenses 800.00 405.90 -0- 215 Books 125,00 116.00 -0- 241 Printing, other than office supplies 400.00 327,20 -0- 242 Publication of Legal Notices 200,00 200.00 -0- 243 Photography and Blue Printing 200,00 121,40 -0- 244 Stationery and Printing 100,00 72.06 -0- 252 Equipment 50,00 50.00 -0- 261 Legal Services 600,00 600.00 -0- 263 Technical Assistance 500,00 500-00 -0- 264 Technical Assistance 1,950,00 1,700.00 -0- 265 Publication 300,00 300.00 -0- 36o Office Supplies 100.00 16,08 -0- 371 Publication of C. of A. 250.00 250.00 -:0- 372 Plaques 500.00 500.00 -0- 570 Dues and Subscriptions 150.00 110.00 -0- $16,525-00 $11,344.53 $833.33 historic preservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room May 15, 1978 323, 7:30 p.m. County/City Building A G E N D A 1. Call to Order 2. Roll :Call 3. Approval of Minutes ' Treasurer's Report 5. Correspondence 6. Committee Reports City`Survey 1. Contract for survey 2. Grant, 3, Jeanne Denham Budget and Finance 1. City Budget 2. County Budget Historic Districts and Standards • 1, West Washington.Historic District 2, West ;north Shore Triangle Drive, 3. Orange -Colfax correspondence Historic Landmarks`and Standards 1, Powell House 2. John -Stamper Legal 1. Consultant Service Grant Public Relations and Community Education Historic Plan ; Environmental Impact - Presidential Report Staff Report 1. Conferences 7. Old Business 8. New _Business 9.-14=0 ancements 10. Hearing of Visitors 11. Ad j ournment • r,"eeting Report (1 7 / s 0 -r-ri n e 'R!On -n.m. Name of committee place time date 'Persons in attendance Crumlish, Price, Wasielewski Staff Candy Peck Agenda Consultants report on meeting with state survey staff regarding new state criteria. Decisions B. Crumlish participated in a meeting in Fort Wayne with the City, who has contracted to do survey work there. Brian Leonard from the SPHO office stated the new regulations for state survey. Because of some apparent drastic changes in the state approach, it was recoxmnended that Candy Peck and Ruth Price contact the state in an attempt to penalize our contract agreement. please attach any pertinent correspondence or other information. Recorded by Date Approved b Meeting Report Commission Survey Office 9:00 a.m. 6-12-78 NamO of committee -place time date "rzon,s in attendance Price, Wasielewski, Eckerle, Peck, Crumlish I Agenda Further negotiate city contract. Decisions It was agreed provided the state concurs a. Consultant will complete field work in all load area not already covered, and identify all structures of 9 - 10 - 11 - 12 - 13, and complete a local survey on all superior structures and map all 9 - 13 structures. b. The Commission staff will assist in filling out local cards and will transfer proper information to state cards. ,.�c,. Consultant will provide 3 photos of all superior structures to meet state needs. d. The Commission, assisted by advice from consultant, will identify all potential local, state,and national districts. The 'Historic Preservation Commission will also identify individual landmarks of state or national significance. e. The preservation plan will be based on survey, and inventory and developed by Survey/Pres. Plan Corunittee. f. It would be the intent to publish both city and county inventory and plan. These plans and arrangements are contingent on state's willingness to provide $12,,000.00 in grant funds and the Historic Preservation Commission to provide staff time to complete necessary details of completing survey. This would include historic research. Action Consultant agreed to speak with Richard Gantz about several technical problems which might occur with the state. The staff is then to seek a state comm.ittment with some reasonable time for completion to meet the needs of both the Historic Preservation Commission and State. please attach any pertinent correspondence or other information Recorded by Date Approved b 1-1,y 15, 1978 Page 2 578 4. Treasurer's Report Mars. Ruth Price made a motion to have the Treasurer's Report accepted. Mr. Oxian seconded its and it passed unanimously. 578 5. Correspondence Ms. Peck mentioned a letter from I'.[r. Wasielewski to Joseph Cloud, accepting the $12,000.00 grant from the Department of Interior to help complete the architectural and historical survey, of the City of South Bend. Another letter written to Dick Gantz asked if the Co -=d ssion could match the:12,000.00 with Community Development Block Grant funds, and 11r. Gantz replied in the affirmative. Ms. Peck then mentioned. a letter from a person in charge of the National Trust's annual meeting, in Chicago, regretting that they would be unable to include a tour of St. Joseph County, but would like the Commission to provide complementary literature for the Znfoxmation and Hospitality Room at the Drake Hotel. Ids. Peck sent a letter regarding the Philip Johnson article in the last "Preservation News" to Mayor Peter J. Nemeth, who then wrote a thank you note about it. 578 6. Comrittee Reports City Survey Mrs. Price said there was some disagreement as to the committee report compared to what actually happened at the committee meeting.as far as the conditions of the survey work to be completed by Cruiaish/ Sporleder: Mrs. Price ex-olained the comirlittee had agreed that all superior structures in the city limits, 12's and 13's, are to be mapped and a survey card, including a photograph and history, prepared on each. In addition, those structures in the city which are pre-I�VII are to have 10 and 11 cards, including a photograph, developed on them. I.Irs. Price moved that we enter into agreement with Crumlish/Sporleder to facilitate this contract for their cost of $16,500, she also stated that if these terms were not those agreed on at the committee meeting with PQr. Crumlish, the committee would come back to the Cot:r_dsSion to renegotiate. 'rs. Price then withdrew her motion and made a .neva motion. It stated that we propose to enter into a contract with C.rtuLlish/ Sporleder, based on $20,000.00, and that we write it up, and we pose the question to the Mayor, stating that in order to complete the city survey, in line with the state's agreement, we need the $8,000.00, and ask for a response at that point. An amendment was added to the motion stating that the Committee will write up a history and -proposals for the city survey which shall be presented to the Mayor before the next -,meting. '•r. Oxian seconded the motion with the addition of the amendment. I,btion passed unanit,iously. IJay T5, 1178 Page 3 Mrs. Price moved that we pay Jeann Denham $250.00 for Technical Assistance out of Line 264 for the month of June. PZr. Oxian seconded. is lotion passed unanimously. _=� Budget and Finance 14r. Oxian advised the Comr,-fission to check the committee report showing the 1..979 budget proposals. He further stated the County proposal had to be approved at tonight's meeting. There was discussion on the City Budget concerning the "Preservation Architectf1 and "Used Car", also discussion on the position of "Assistant Planner" under the County Budget. !�Irs. Price then said " . . . I know it's difficult to get all the housekeeping chores done, but you have to, when you have a Comr-fission, and I understand the pressure that they're under to get this city budget in., but it's always been my thought that you establish policy more through your buaget, than any other single thing that the Commission does. This budget did not come to this Conrrission; it was not reviewed by this Commission; and now we are in the position of kind of having to defend it; now why has the Commission ever said that we want a staff of 2 1/2 professional people. What should vie see as our role down through -the years . . . are we serious about this budget, or are we playing gages, . and I just think when we adopted the resolution, when this present administration took over that nothing would come to the Corimission_ until there was a Co-m-ittee report, I think sol-ftehow, we've gotten ourselves in a little trouble because we didn't follow that procedure. I think we could be open to criticism on it. A.ir. Oxian then wished to defend it saying, "first of all there was not enough tine to bring this report before the Commission, there cannot be a Co.-11-_lission called between a Friday and the following Monday, in which I had to do a budget, so that's just plain common sense; it cannot be done. Second of all, the 11,1 ;-,500.00 was suggested by Candy, who gave very good reasons on T-Jby we should have a preservation Architect, so that was her advise. The record was also shown to Ted, who also signed his nar)e to the budget proposal before it was sent in, so not only did Candy see it, not only I write it up, but also Ted read it, and Ted did not see any objection into it before it was sent in. So vie imm there's Committee Reports, and we know that comrfittees have to be brought in, but when there's only three days to have something done, and there is a deadline, then you have no choice, but to do it in that manner. Now if you have any other objections to it, and this thing gets past the 7,.`ayor, and comes dovin before the city council, you could invariably go dorm there and raise your objections again, and state that certain parts be taken out, so, this is not written in gold, it is not written in concrete, and you as a Coma -fission i.'ember, can, invariably, go down in front of the Comfissioner, in front of the Council, and say that certain parts of this shall be taken out, that you object to it. And the parts, you do object, that we should know too, so that is this does come up before the Council, we can go down there.arid say that it should be taken out, 9 because it always sounds nice if you can throw something out." Rlrs. Price made a motion that the position of Preservation Architect be deleted from the budget proposal. However, this motion died for lack of a second. L • ;,Tay 1.5, 1978 Page ZG Tib% Oxian then made a motion to have the Coiiviissio.n accept the city budget as is. Tis. "porleder seconded the motion. It rocas put to a. vote and all voted Aye, except "ss. Price, who voted Nay. I,ir. Oxian then made a motion to accept the county budget as recormlended. TIS. Sporleder seconded this motion and when put to a vote, passed unani).ously. A discussion ensued about setting up accounts for the f)._.2,000.00 from the state grant and the $1,000.00 Consultant Service Grant for Gaylen M -1 -sop. 1,1r. Wasielewski suggested that 1, -Lr. Niratz and 1Jr. Oxian pursue. this. Historic Districts and Standards I,1rs. Price explained about the first of t-wo presentations the committee would be giving to the West Washington Area Residents concerning H.P. zoning. There was discussion on the voting rules for residents of the area being designated as FT. P. District. 1.r. Oxian made a motion that the Cor-xnission type up and print the proposed standards for the West North Shore Drive H.P. District and mail them to the residents of the district a -rid the con nittee mei��bers. Ili.ne seconded. The motion passed unani, usly. r. Kline requested that the word "Triangle" not be used in the. title or any reference to the West North Shore Drive H. P. District. 1.1r. Wasielewski stated that the Coma,?ttee had begun a preliminary, review of the Orange -Colfax Connector, and discovered that the map in the negative declaration of the West Washington National Register District showed the correct boundaries of the District. A letter, noting the error, had been sent out with a corrected ra ap to 1.1r. Icilahon, City .Engineer, and several related government agencies and officials interested in the project. The co:­�ri-i ttee also requested the latest official documentation of the Orange -Colfax Connector from Mr. Patrick `.:rcIIahon, City Engineer, so they could do a complete review of the project. Historic Landmarks and Standards Oxian announced the coiwittee will rn.eet I,Iay 25. 1.1s. Peck annowr ced that despite his tranfer to Chicago, IIr. John Stamper would continue to work, for us on week -ends. "-Ir. Wasielewski suggested a letter be written to Jr. Steeper, thanking him for his service to the Commission. The cwmiittee will 'proceed in drafting up standards for the Darden and Leeper Bridges as potential landmarks. Ar 0 • flay 15, 1978 Page 5 ?,Is. Sporleder requested a survey card on the I'brris Civic Auditorium. 11r. Oxian agreed to do sone background investigation concerning the lJorris Civic Auditori u. _. Legal "Ir. Allsop is continuing his research and reading. The com:_littee ,.net briefly after the formal meeting to sign an acceptance of the Nationa.1 Trust's Consultant Service Grant to be used .for Gaylen's services. W. Public Relations and Conn;unity .Education Peck announced that Iayor Peter J. Nemeth had made a proclaimation declaring National Historic Preservation Week. lir. Wasielewski, with the Co nr .fission' s endorsement, thank ed I-1rs. Price for bringing Carl Westmoreland here to speak and said the Co -mission would be glad to sponsor a speaker like that anytime. NM _�& Preservation _Flan A co --r --ittee was chosen including 1Ir. Oxian, Ixs. Sporleder, IIs. Peck, :''r, Kline, Mrs. Price, and Mr. Himtz. �% Environmental Impact Statements. Ms. Peck announced that William Murtagh, Keeper of the National Register, had declared the Odd Fellows ineligible for the Register. No further Report. 'residential Report No Report. -Ta. Staff Report Ms. Peck suggested the Commission invest $25.00 for the National Trust's additional educational literature and that the Commission_ purchase a hard covered copy of Copshaholm, by Joan Romine. Mr. Oxian made a motion to purchase the National Trust material. It was seconded and passed unanimously. Ms. Sporleder made the motion that vie purchase Copshaholm; Mr. Oxian seconded. The motion passed unanimously. The Commission gave Ms. Peck the go-ahead to allocate $90.00 from line 242 for the purchase of a tape recorder. If the County Commissioner's approved, the Commission would approve the purchase next meeting. 578 7. Old Business No Report ay 15, 1978 Page 6 578 8. New Business No Report 578 9. Announcements No Report 578 10. Hearing of Visitors No Report 578 11. Adjournment I,/fr. Wasiel.ewski made a motion to adjourn. Seconded, passed unanimously. SUR=ED BY: Joann Sporl_eder DRAFT PREPARED BY: Mary Trevino N.L,XT REGULAR MELTING Monday, June 19, 1978 Room 323 - County -City Building 7:30 p.m. 0 C0111,IITTEE REPORT Committee: Personnel Date: June 12, 1978 Place: Area Plan. Conference Room Present: Ted Wasielewski, F. Jay Nimtz, Ruth Price, John Oxian, Candy Peck, Jeff Gibney Comments: IIs. Peck distributed a list of projects that she was involved in to date, or cared to be involved in, in the future. Some members thought a few of the projects should be referred to either Southhold Restorations, Inc. or Southold Foundation, Inc. The committee recommended that Ms. Peck continue with the slide presentation she and Jeff Gibney were putting together and presenting, also she should continue assisting with the Education Grant "Architecture - American Style" with more help coming from. the'Public Relations and Community Education committee. The committee requested Ms. Peck to figure out a time and work schedule for her proposed project on an "Economic Feasibility Study of Rehab and Adaptive Reuse Projects Already Undertaken in South Bend." • By suggestion of Ted Wasielewski, the committee will investigate the possibility of placing the Preservation Planner's salary on the County Payroll vsl the present contractual basis, with the stipulation that the Historic Preservation Commission will have the final word in hiring all future planners. The committee recommended the allocation of $250.00/month, for the next two months, July and August, out of line item 242, for Jeann Denham's Technical Assistance. 1p COMaTTEE REPORT 4 Committee: Historic Districts and Standards Date: June 1.2, 1978 7:30 P.M. Place: Area Plan Conference Room Present: Ted.Wasielewski, F. Jay Nimtz, Ruth Price, John Oxian, Candy Peck, Jeff Gibney Comments: West Washington Historic District: The committee decided that a group of neighborhood members, possibly two from each block, will meet in late July to start coordinating the Historic Preservation District. Mss. Price requested that Trudi Gilbert check the latest City Directory for correct names and addresses in the West Washington Historic District. West North Shore Drive will have a meeting, closed to the Commission, of the residents, on July 12, to take the final vote on whether to accept the Historic Preservation District. The committee reviewed their standards and requested that wherever the word "preferred" appeared, it be changed to "permitted." So, there will be only it and "prohibited" standards. • There was also discussion on how all the standards would be accepted or enforced by us as many crossed over into the jurisdiction of other government agencies. • HISTORIC PRESERVATION C0111ISSION TO*;BUDGET $16,525.00 Treasurer's Report June 19, 1978 1978 $100.00 transferred to Line Item 360 to be reflected in July's report. Budgeted Balance Current Bills Line Item ill Historic Preservation Planner $101000.00 $5,000.02 $ 833.33 212 Postage 300.00 196.69 45.35 213 Travel Expenses 800.00 405.90 -0- 215 Books 125.00 107.05 8.95 241 Printing, other than office supplies 400.00 327.70 -0- 242 Publication of Legal Notices 200.00 144.03 59.97 243 Photography and Blue Printing 200.00 111.50 9.90 244 Stationery and Printing 100.00 57.36 14.70 252 Equipment 50.00 50.00 -0- 261 Legal Services 600.00 600.00 -0- 263 Technical Assistance 500.00 500.00 -0- 264 Technical Assistance 1,950.00 11450.00 250.00 265 Publication 300.00 300.00 -0- 360 Office Supplies 100.00 16-o8 16.48 371 Publication of C. of A. 250.00 250.00 -0- 372 Plaques 500.00 500.00 -0- 570 Dues and Subscriptions 150.00 110.00 -0- $16,525-00 $10,122.33 $1,238.68 $100.00 transferred to Line Item 360 to be reflected in July's report. June 19, 1978 Page 2 678 6, Committee Reports City Surve Mrs. Price made a motion to pay Brian Crumlish a consultant fee of $100.00 out of Technical Assistance, line item 264 for a day trip to Indianapolis to talk with the State H.P. Office and get their city survey recommendations finalized so we can proceed with a contract and the survey. Mr. Eckerle seconded. Motion passed unanimously. Budget and Finance Mr. Oxian reported that he and Ms. Peck had met with the County Commissioners for a budget review. The budget increase for next year was only allowed to be 8%, so our budget request dropped from $29,900.00 to $17,200.00 by eliminating a $9,000.00 Assistant Planner position and dropping the Planner's salary down from the requested $14,500.00 to approximately $10,800.00 Ms. Peck reported that the Consultant Service Grant funds from the National Trust for Historic Preservation, Washington, had been placed.in a special county account not under the auspices of the County Commissioners. • Historic Districts and Standards Mrs. Price referred to the Committee Report from June 12, 1978 and specifically the section on the West North Shore Drive District. She asked that the wording be changed to read "West North Shore Drive will have a meeting closed to the Commission, of the residents, on July 12, to take the final vote on whether to accept the concept of an Historic Preservation District." Concerning the standards for the West North Shore Drive, Mrs. Price stated, "I have no objections to this document (the stan- dards for West North Shore Drive), with the provision that it is clearly stated which is the opinion of the neighborhood group and which is the opinion of the Commission. And so that when this goes to the neighborhood we can talk and say and do things amoung our- selves, but if it is going to be the expressed opinion of the Commission, then I think the Commission ought to be aware: of it when you look at the standards.Then the standards that come to the Commission for our review should be a completely separate document, and the attitudes and the points that you are making in there are al.1 for your good, but they are yourattitudes, they are not the attitudes or the concepts of the Commission." Ms. Peck announced that Patrick McMahon, City Engineer, sent an official copy of the negative declaration for the Orange -Colfax Connector. The copy is at the office for anyone who wants to review it. Ms. Peck announced that a letter came from Joseph Cloud,SHPO, stating that they, the State historic Preservation Office, had reviewed the Orange -Colfax Connector negative declaration, and they ruled, as they did in 1975, that the project will not impact the West Washington Histarie District. June 19, 1978 Page 3 Historic Landmarks and. Standards Mr. Oxian made a motion to declare the house at 53190 Juniper Road,, the home of Mr. and. Mrs. Robert W. O'Connor, a landmark. Mr. Kline seconded the motion and it passed unanimously. Mr. Oxian read a letter from the Division of Continuing Education at IUSB requesting our endorsement of --a grant they are applying for for their project "Science for Energy vise Citizens." Mr. Wasiel- ewski recommended that Ms. Peck write a favorable recommendation. Mrs. Price so moved, Mr. Eckerle seconded. Motion passed unanimously. Mr. Eckerle volunteered to check with Substandard Housing on the state of the house at 701 East Pennsylvania. Mr. Oxian stated that after hearing from Mr. Eckerle, he would write to the owner, Mr. Thomas F. Wigfe-U, and notify him of the landmark designation process, Resolution #3, so Mr. Wigfall would be aware of how to take any action either for or against the designation if he cared to. Mr. Oxian was also going to contact Conrad Damien, Presi- dent of the Southeast PAC, for his suggestions and help. Mr. Oxian asked the Commission how they felt about him asking the County Council to identify by resolution the schoolhouses in the County that have been rehabbed and adapted.for modern uses, and. to send each owner a certificate giving there recognition for their conservation efforts. Each schoolhouse would be brought up indi- vidually again before the Commission for a final vote of approval, and Mr. Oxian would handle all the correspondence and petitioning. There was a favorable response - a second - and.everyone voted to accept the proposal. Mr. Eckerle recommended that the Commission hold off on any actions dealing with landmark status for the Morris Civic Auditorium until after C.D. had received, the final UDAG award. Ms. Peck requested that the Landmarks and Personnel Committee begin work to seek a replacement for John Stamper. Legal No report. Public Relations and Community Education No report. Historic Preservation Plan No report. 9 June 19, 1978 Page 4 isEnvironmental Impact No report. Presidential Report Mr. Wasielewski announced Southhold's Antique Show and Collectibles Show on July 2nd at Tippecanoe Place and Southhold's Tour of Homes on the same day from 10 to 4. Mr. Wasielewski was also going to write a letter to Jack Smith re- questing Southold Restorations, Inc. to take charge of National Historic Preservation Week next year. Staff Report Ms. Peck announced the staff had purchased a tape recorder. Also she stated that her vacation was from July 24 - July 28, and that several books previously ordered had arrived. 7. 678 Old Business 8. 678' New Business Mrs. Price asked if there was a chance that the Commission could have a special meeting to consider only the proposition of the con- tract for the City Survey. The Commission members favored this idea, and Mr. Wasielewski would call the meeting when requested by Mrs. Price. Mr. Oxian asked that a copy of the contract be sent out be- forehand.. 6789 Announcements and Miscellaneous Matters No report. 10. 678 Hearing of Visitors No report. 11 . 678 Adjournment Mr. Wasielewski made a motion to adjourn. Mrs. Price seconded. Meeting adjourned at 9:30 p.m. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Mary Trevino - Gertrud C. Gilbert NEXT REGULAR MEETING July 17, 1978 7:30 p.m. Room 323 County/City Building historicp reservation commission • of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular.Meeting Third Floor Conference Room July 17 1978 Room 323 7:30 P.M. County/City Building AGENDA 1. Call to Order 2 . , Roll ` 0611 3, Approval of Minutes 4„ Treasurer's Report 5 Correspondence' 6 Committee Reports City Survey Budget and Finance Historic Districts and Standard West North Shore Drive. Historic Landmarks and Standards- 65014 US, 31 South: C. of A, 11518 Adams Road: C, of A. 701 East Pennsylvania Legal Public Relations and Community Education Preservation flan Environmental. Impact Presidential Report Staff Report' 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors 11, Adjournment Meeting Report Area Plan Preservation Plan/City Survey Conference Room 7:00 a.m. June 28, 1978 Name of Committee Place Time Date Persons in attendance Gerald Kline F. Jay Nimtz Ted Wasielewski Joann Sporleder Ruth Price Candy Peck Comments: There was much discussion on the new course of action for the City Survey as described by the state representative, Craig Leonard, to our consult- ants, Crumlish/Sporleder, in Fort Wayne. The committee decided to request the Memorandum of Understanding from Joe Cloud, SHPO, before any further action was to be taken or decisions made concerning the City Survey. The committee and consultants will meet again after we receive the Mem- orandum of Understanding. Letter sent to Mr. Joseph Cloud - 6-28-78 Please attach any pertinent correspondence or other information Recorded by Date Approved by_� 9 HISTORIC PRESERVATION COMMISSIONL BUDGET $16,525.00 ,Treasurer's Report July 17, 1978 Current Bills $833.33 42.69 -0- 55,32Tape recorder -0- 59.97 104,00 19.30 ,o- -0- -0- 350-00 23.24 -0- -0- -0- $16,525.00 $8,669.26 $1,487.85 1978 Budgeted Balance Line Item ill historic Preservation Planner $10,000,00 $4,166.69 212 Postage 300.00 154.00 213 Travel Expenses 800.00 405.90 215 Books 125.00 51.73 241 Printing, other than office supplies 400.00 327.70 242 Publication of Legal Notices 200.00 140.03 243 Photography and Blue Printing 200.00 7.50 244 Stationery and Printing 100.00 38.06 252 Equipment 50.00 50.00 261 Legal Services 600.00 600.00 263 Technical Assistance 500.00 500.00 264 Technical Assistance 1,950.00 1,100.00 265 Publication 300.00 300.00 360 Office Supplies 100.00 67.65 371 Publication of C. of A. 250.00 150,00 372 Plaques 500.00 500.00 570 Dues and Subscriptions 150,00 110.00 Current Bills $833.33 42.69 -0- 55,32Tape recorder -0- 59.97 104,00 19.30 ,o- -0- -0- 350-00 23.24 -0- -0- -0- $16,525.00 $8,669.26 $1,487.85 Meeting Report Commission City Survey Office Name of Committee Place Persons in attendance Price, Wasielewski, Eckerle, Peck, Crumlish Agenda Further negotiate city contract. Decisions It was agreed - provided the state concurs - 9:00 a. M. 6-12-78 Time Date a. Consultant will complete field work in -all load area not already covered, and identify all structures of 9 - 10 - 11 - 12 - 13, and complete a local survey on all superior structures and map all 9 - 13 structures, b, The Commission staff will assist in filling out local cards and will transfer proper information to state cards. c. Consultant will provide 3 photos of all superior structures to meet state needs. d. The Commission, assisted by advice from consultant, will identify all potential local, state, and national districts. The Historic Preservation Commission will also identify individual landmarks of state or national significance. e. The preservation plan will be based on survey, and inventory and devel- oped by Survey/Preservation Plan Committee. f. It would be the intent to publish both city and, county inventory and.plan. These plans and arrangements are contingent on state's willingness to provide $12,000.00 in grant funds and the Historic Preservation Commission to provide staff time to complete_necessary details of completing survey. This m uld include historic research. Action Consultant agreed to speak with Richard Gantz about several technical problems which might occur with the state. The staff is then to seek a state committment with some reasonable time for completion to meet the needs of both the Historic Preservation Commission and State. 40 Please attach any pertinent correspondence or other information, Recorded by Date Approved by Meeting Report City Survey CIS Office 3:00 p.m. Name of Committee Place Time Persons in attendance Crumlish, Price, Wasielewski - Staff - Candy Peck Agenda Consult" report on meeting with state survey staff regarding new state criteria. 6-16-78 Date Decisions B. Crumlish participated in a meeting in Fort Wayne with the City, who has contracted to do survey work there. Craig Leonard from the SPHO office stated the new regulations for state survey. Because of some apparent drastic changes in the state approach, it was recommended that Candy Peck and Ruth Price contact the state in an 41 attempt to finalize our contract agreement. Please attach any pertinent correspondence or other information. Recorded by Date Approved by June 26, 1978 ATTENTION: Committee Members: Legal Committee Historic Landmarks & Standards Committee MEETING: July 5, 1978 - Wednesday 7:00 p.m. Area Plan Conference Room AGENDA: 1. The Protection of Natural Features "Can we Should we?" Elizabeth James - visitor 2. 701 East Pennsylvania Avenue 3. Drewry's Brewery 4. Downtown. Clock 5. 65o14 U.S. 31 South Certificate of Appropriateness 6. Hiring a replacement for John Stamper We urge everyone to attend. Thank you! Candace A Peck cc: F. Jay Nimt2 Tim Eckerle Al Stivers John Oxian Joann Sporleder Gerald Kline W. Gaylen Allsop Mrs. Elizabeth James Mrs. Robert E. Rumph, Jr.' July 17, 1978 Page 2 work to be done on the Twykenham Bridge. Ms. Peck wrote a letter to Eleanor Miller at County CETA, stating. that Mary Trevino was, as of June 26, 1978, no longer employed with the Commission but that we requested the position to continue. A thank -you note was sent to Bill Moe at Cole Associates for do- nating Reflections Upon a Century of Architecture: Evansville, IN. 778 6., Committee Reports City Survey A letter requesting the Memorandum of Understanding from SHPO was sent. No response to date. After consultation between Brian Crumlish (Crumlish/Sporleder & Associates) and the SHPO, a completion date of August 29, 1979, was decided upon for the survey work. Budget and Finance No report. Historic Districts Ms. Charlotte Whittaker announced that the majority, or 17 out of Is 19, property owners of the West North Shore Drive proposed Hist- oric District voted in favor of the idea of a district and ac- cepted the preliminary set of standards, including the amendments., as written. Mr. Oxian made a motion that the Commission tentatively approve the West North Shore Drive District's standards and amendments, refer the standards and amendments to the Historic District Committee to be reported on at the next meeting,and that the question of the standards be referred to Gaylen Allsop and the Legal Committee. Mr. Kline seconded. Mrs. Price abstained. All other members voted "aye Mr. Wasielewski and Mr.. Oxian made motions commending the committee which did all the work to set up and write the standards for the members of the North Shore area. (Committee members are Mr. Thomas Broden, Ms. Charlotte Whittaker, Mrs. Winifred Wyatt, and Mrs. Flo Yeandel), Mr. Kline seconded. All voted in favor. 2-778 Certificate of Appropriateness: 6501+ U.S. 31 South. The Commission reviewed the renovation plans. Mr. Peck was to consult with Mrs. Sporleder concerning the building's entranceway and windows. Mr. Oxian stated that a banister should definitely be placed at the front stoop. Mr. Kline requested that, if possible, the signs for the building be placed on standards or a pole 3 or 4 feet away from the exterior wa11. A motion was made July 17, 1978 Page 3 by Mr. Oxian to issue the Certificate of Appropriateness if all the above requests were included. Mr. Kline seconded. All voted in favor. 3-778 Certificate of Appropriateness: 11518 Adams Road The Commission reviewed the renovation plans. Mr. Oxian made a motion to issue a permanent Certificate of Appropriate- ness. Mrs. Price seconded. All voted in favor. Historic Landmarks Mr. Oxian made a motion to have the Commission and County Council recognize, by resolution, the building at 62012 Oak Road as a farmer schoolhouse. Mr. Kline seconded. Al.l. voted in favor. Mr. Oxian made a motion that the house and barn at 19109 Johnson Road be designated as landmarks. Mr. Kline seconded. All voted in favor. Mr Oxian recommended that the house at 710 Park Avenue be des- ignated a landmark. Mr. Kline seconded. All voted in favor. In designating the Leeper and Darden Bridges as landmarks, one alteration in the "B" standards has come about. This change or rather addition, appears in the first paragraph and reads as follows: The Area Plan Commission has the authority to deter- mine the architectural merits and the extent of any proposed treatment, renovation or addition to historic landmarks "in conjunction with the Board of County Commissioners." Legal No report. Public Relations and Community Education Ms. Peck called a Committee Meeting for August 3rd, 7:30 p.m., Area Plan Conference Room. Preservation Plan No Report. Environmental Impact No Report. Presidential Report National Trust for Historic Preservation Annual Conference - Chicago - October 11 - 15• Need to know who is going by August It meeting. Material available at the Commission office. July 17, 1978 Page 4 Staff Report The Commission purchased two new books: Victorian Architecture, as well as a thesis on "Historic Districts,�David Koenig. Mrs. Price made a motion to renew our Newsletter subscription with the National Trust for the amount of $12,00. Mr. Kline seconded, A11 voted in favor. Ms, Peck reported the Historic Preservation Maintenance Workshop occuring in Little Rock, in September. Registration materials available at the Commission office. 778 7, Old Business No report. 778 8. New Business Mrs. Price requested that the staff inquire with the State Historic Preservation office and other sources regarding plaques for National Register properties. Mrs. Price also requested that each Commission member get a copy and respond to the Secretary of the Interior's letter in which he requested recommendations on all kinds of issues of national im- portance that could be included in the National Historic Preser- vation Policy Plan. 778 9. Announcements and Miscellaneous Matters No further announcements. 778 10. Hearing of visitors No further reports. 778 11. Adjournment The July meeting was adjourned at 9:25 p.m. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR =TING Monday, August 21, 1978 7:30 p.m. It Third Floor Conference Room County/City Building Committee Report Committee: Legal Landmarks Date: July 6, 1978 7:00 PM Location: APC Conference Room Members Present: John 0xian, F. Jay Nimtz, Candy Peck, Visitors; Mr. and Mrs, Arthur James, Mrs. Robert Rumph Comments: 1) Because of the Lack of participants there was no discussion concerning "The Protection of Natural Features; Should We -Can We?" 2) Mr Eckerle contacted the Bureau of Substandard Housing concerning 701 E. Penn Ave** They inspected the house and believe it is repair- able, thus the Bureau will initiate repair order proceedings. Mr. Eckerle suggested that the Commission withhold any action until these proceedings have run their course. The owners have still not responded to coorespondence. 3) Candy spent part of the day with Jeff Gibney out at Drewry's Brewery with the awner, Chuck_ Derr, Mr. Derr is interested in possibly getting parts of the Brewery on the National Register of Historic Places and asked for our assistance. 4) The Committee looked at the plans for Mrs, Rumph's alterations to the" G landmark schoolhouse at 65014 U.S. 31 South and recommended that they be accepted for a Certificate of Appropriateness. The Committee, noting that the "B" standards remark "only one appropriate identi- fying sign will be permitted per business", recommended that this section be wavered because of the site's proximity to the road and -ft e lack of --room for an ordinary sign. Too signs will identify the bakery - one at the North and South ends of the Western projection of the building. 5) In hieing a replacement for John Stamper, Candy was asked to in- quire with John Stamper, Crumlish/Sporleder, and the Notre Dame Architecture Dept. for recommendations. 6) The Committee reviewed the alteration and remodelling plans for the Gollatz's house at 11518 Adams Road and recommended that a final Certificate of Appropriateass be issued, A temporary C of A was issued on June 29, 1978 because of emergency reasons. 7) Committee will recommend landmarks to the Commission G historicpreservation commission of south bend and st. joseph _ county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room August 21, 1978` Room 323 7:30 p.m. County/City Building A G E N D A 1. Cai1 to Order 2. Roll. Call 3.'; Approval. of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports0 , City Survey Budget and Finance Historic Districts a.` West North Shore Drive Historic District b. Gaylen Allsop's Report Historic Landmarks a. 701 North:.Cottage Grove b. 10708 Edison Road Legal a. Gaylen Allsop's Report Public Relations and Community Education a. ;Recognition Ceremony Standards and Historic Plan Presidential Report i.Staff Report 7. Old Business 8. New Business 9 Announcements and Miscellaneous Matters 10; Hearing ,of Visitors 11; Adjournment August 21, 1978 Page 2 878 5. Correspondence Pat Osmon, C.D., sent a guide to neighborhood organizations. A letter from John Oxian to Jim Seitz, Park Superintendent, concerning the wanton destruction of tombstones, in the city cemetery. A letter from John Oxian to John DeLee, Building Commissioner, concerning the granting of demolition permits without the Commission being aware of it. A letter from John DeLee to the Commission in response to John Oxian's previous letter. A letter to Paul Klein, Prp-sident of the County Council, from John Oxian concerning the passage of landmark status for schoolhouses, by resolution, in the County. _ A letter from the Trust on the Conference and a special meeting for Landmark and Historic District Commissions in large cities on Thursday, October 12th, 9:00 a.m. to 12:00 p.m. 878 6. Committee Reports City Survey The Survey Committee received the 3 -part contract from the State Historic Preservation Office for the $12,000. Mrs. Price made a motion that the City Survey Committee be charged with the duty of completing and returning the forms. Mr. Oxian seconded. Motion passed unanimously. Budget and Finance Letter to Tom Catanzarite, Chairman of the County Council Budget Administration Committee, requesting a hearing to discuss the $600.00 discrepancy in our budget proposal,decided upon with the County Commissioners. Historic Districts Mr. Oxian made a motion that we send to the City Council the re- commendation that the West North Shore Drive be zoned as an historic district. Mr. Kline seconded. All voted in favor. Mr. Oxian then made a motion that the Commission accept the stand- ards for the West North Shore Drive Historic District as written, to be adopted upon the passage of an ordinance by the City Council officially designating the West North Shore Drive area as an hist- oric district. Mr. Kline seconded. All voted in favor. Mr. Was- ielewski voted for Joann Sporleder by proxy. Historic Landmarks Mr. Oxian made a motion to declare 701 North Cottage Grove a single site City Landmark. Mr. Kline seconded. All voted in favor. t August 21, 1978 Page 3 Mr. Oxian made a motion to declare 10708 Edison Road a single site County Landmark. Mrs. Price seconded. All voted in favor. Mr. Oxian was to report on the standards discussed with the owners of the log cabin at 5+335 Rose Road for the next meeting. Mr. Oxian made a motion to declare the house at 405 West Wayne a single site City Landmark. Mr. Kline seconded. All voted in favor. Committee is looking for a replacement for John Stamper. Legal W. Gaylen Allsop submitted a bill for $600.00 for his services to date. He also stated that his research project report should be completed by the and of the month. Public Relations and Community Education A recognition ceremony, where plaques will be distributed to County Landmark owners, will be held at the County Council's November 14, 1978 meeting. A party will be held afterwards on the 11th Floor. A letter was sent to Bill Richardson, County Engineer, concern- ing the possibility of having a daily bus touring the county landmarks. The Project Landmarks group will hold ten (10) in-service teachers' workshops from 3:45 - 5:00 P.M. every Tuesday, begin- ing October 3, 1978 in Central's Little Theater. Registration materials are available at the Commission office. The grant materials are also being presented at the National Humanities Conference at Century Center, October 21, 1978, 9:00 - 10:00 a.m. Mr. Wasielewski made a motion that the Commission support the printing of a small. pamphlet on the Project Landmarks grant. Mr. Oxian seconded. All voted in favor. Preservation Plan Mrs. Price set a committee meeting for September 11, 1978,in the Area Plan Conference Room at 7:30 p.m. Environmental Impact Statement Mr. Wasielewski is to complete Cole's questionnaire on the Colfax - Bridge project addressing only the bridge reconstruction and stat- ing that more information is needed for us to discuss the impact of the 1.5 mile study area. August 21, 1978 Page 4 Staff Report The Commission has hired Sarah Lynch as a researcher under a City is CETA Title 6 year project. Sarah will take Jeann Denham's place. Commission members are to send cancelled check or some proof of payment for the Trust Conference registration to Candy„so she can reimburse you. The Commission was asked to oversee Larry Dwyer's work at 726 West Washington, as he was receiving a Title I FHA Historic Preservation Loan for renovation work. Commission needs "Auto Tour Map” reprinted. Trudi was to get,an estimate for volume prices to reprint the maps. The issue of whether or not to pursue moving the houses at Olive and Sample Streets was referred to the Landmarks Committee. 878 7. Old Business No report 878 8. New Business Ms. Peck is to check about funding for plaques for National Re- gister properties. • Mr. Wasielewski was to answer the Secretary of the Interior's letter concerning our ideas and recommendations for policy issues to be included in the National Historic Preservation Program. 878 9. Announcements and Miscellaneous Matters No announcements 878 10. Hearing of Visitors No report 878 11. Adjournment The August meeting was adjourned at 9:35 P.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilber NEXT REGULAR MEETING Monday, September 18, 1978 7:30 p.m. Third Floor Conference Room County/City Building 1978 HISTORIC PRESERVATION COMMISSION *AL BUDGET $16,525.00 13alance Current Bills ,Treasurer's Report August 21, 1978 1978 Budgeted 13alance Current Bills Line Item 111 Historic Preservation Planner $10,000.00 $3,333.36 $833.33 212 Postage 300.00 142.54 11.46- 213 Travel Expenses 800.00 381.30 24.60 215 Books 125.00 4.54 47.19- 241 Printing, other than office supplies 400.00 327.70 -0- 242 Publication of Legal Notices 200.00 140.03 -0- 243 Photography and Blue Printing 200.00 7.50 -0- 244 Stationery and Printing 100.00 34.76 3.30- 252 Equipment 50.00 50,00 -0- 261 Legal Services 600.00 600.00 -0- 263 Technical Assistance 500.00 500.00 -0- 264 Technical Assistance 1,950.00 617,25 250,00 - 265 Publication 300,00 300.00 -0- 360 Office Supplies 100.00 63.33 4.32 371 Publication of C. of A. 250.00 150.00 -0- 372 Plaques- 500.00 500.00 -0- 570 Dues and Subscriptions 150.00 98.00 12.00 $16,525.00 $7,250.31 $1,186.20 i COMMITTEE MEETING Landmaxks and Public Relations August 3, 1978 7:30 p.m. Area Plan Conference Room Members Present: John Oxi.an, Gerald Kline, Candy Peck Comments: Recognition ceremony for Landmark owners is tentatively scheduled for November 14, 1978 at the County Council's regular bimonthly meeting, - A slide show will accompany the ceremony and another slide show will be on-going at the party on the 11th floor after the ceremony, at which punch and cookies will be served. - There was discussion about a daily bus tour of landmarks and sites in the county in conjunction with Century Center and the bus company. Candy is to write the draft letter to the bus company. t r Committee: Members Present: Date: Location: Comments: Ip COM I= REPORT Historic Districts Ted Wasielewski John Oxian F. Jay Nimtz Joann Sporleder W. Gaylen Allsop Candy Peck August 14, 1978 7:30 p.m. Area Plan Conference Room - Mr. W. Gaylen Allsop gave his analysis and opinions of the proposed standards for the West North Shore Drive. - The committee recommends that the proposed standards and amendment submitted by and for the West North Shore Drive be accepted as written by the Historic Preservation Commission at the time the Common Council passes the ordinance declaring that area a local his- toric district. - Mr. Wasielewski and Ms. Peck will meet with several city officials to explain the standards and gather all suggestions and comments. - Mr. Allsop spoke of only two problems he saw with the standards. One was with the discussion of things other than architectural features, The second was the problem of enforcement of those things not requiring a building permit. Both problems require constant and open commun- ications with the City Administration and the Neighbor- hood Liaison. Committee, as well as a complete understand- ing of the standards by all property owners. Jhistoricpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284.97981 Regular Meeting Third Floor Conference Room 'September 18, 1978 Room 323 7:30 p.m. County/City Building A G E N D A 1.1 Cail to Order 2. Roll Call 3. Approval of Minutes Treasurer's Report 5. Correspondence 6. Committee Reports City Survey Contract Agreement & approval Progress Report . Additional Funds Budget and Finance Report`'on 1979 County Budget Historic Districts & Standards West North Shore Drive Historic District Historic Landmarks 6061+9 Hickory Road 5+335 Rose Road - Log ,Cabin Legal Public Relations and Community Education -'Project Landmarks Preservation Planning) Progress Report New Developments. Environmental Impact Colfax ` Bridge Presidential Report Staff Report 7. Old Business `$. New Business j Announcements and...Miscellaneous , s Maters 10. Hearing of Visitors 11. Adjournment 40 HISTORIC PRESERVATION COMMISSION TA BUDGET $16,525.00 Treasurer's Report September 18, 1978 1978 Budgeted Balance Current Bills 111 Historic Preservation Planner $10,000.00 $2,500.03 $833.33 212 Postage 300.00 130.20 12.34 213 Travel Expenses 800.00 381.30 -0- 215 Books 125,00 4.54 -0- 241 Printing, other than office supplies 400,00 327.70 -0- 242 Publication of Legal Notices 200,00 140.03 -0- 243 Photography and Blue Printing 200.00 7.50 -0- 244 Stationery and Printing 100.00 33-36 1.40 252 Equipment 50.00 50.00 -0- 261 Legal Services 600.00 -0- 600.00 263 Technical Assistance 500.00 500.00 -0- 264 Technical Assistance 1.950.00 617.25 -0- 265 Publication 300.00 300.00 -0- 360 office Supplies 100.00 55.71 7.62 371 Publication of C. of A. 250.00 150.00 -0- 372 Plaques 500.00 500.00 -0- 570 Dues and Subscriptions 150.00 98.00 -0- $16,525.00 $5,795.62 $1,454.69 W jiistoric,p reservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284-97981 Regular Meeting Conference Room Monday, September 18, 1978 Room 323 7:30 p.m. County/City Building 978 1. Call to Order Vice-president John Oxian called the meeting to order at 7:43 p.m. 978 2.. Rola. Call MEMBERS PRESENT: Mr. John Oxian, Mrs. Ruth Price, Mr. Gerald 'Kline, Mr. F. Jay Nimtz, Ms. Joann Sporl;eder, Mrs..Velma Torzewski MEMBERS ABSENT: Mr. Ted Wasielewski', Mr. Tim Eckerle, Mr. Al Stivers OTHERS PRESENT: Ms.-:Candy Peck, Ms. Jeanne Derbeck, Mrs. Gertrud `. Gilbert, Mr. Jonathan Harris - WSBT 978 3.. Approvalof Minutes Mi.'Nimtz moved that the minutes be approved:as written. Mrs. Spor- leder seconded. All voted in favor. 978 4. Treasurer's Report Balance in the budget for September was $5,795.612 Mr: Nimt2 moved that the Treasurer's Report be accepted as.submtted.' Mrs. Sporleder seconded. All voted in favor. 978 5. Correspondence - Mr. W. Gaylen Allsop, attorney,for the Commission, submitted a letter explaining his services rendered in 1978 and a bi11 for those services totalling `$600.003, or his yearly salary. - A letter was sent to'T. Brooks Bradem4as containing information pertaining`to the National Register of Historic Places. - We received a copy of Notre Dame's application to the National September 18, 1978 Page 2 f Register of Historic Places from Ms. Wendy,C. Schlereth. j- We received a new book from the Technical Preservation Services Division, OAHP, Washington, D.G., concerning Epoxys for Wood Regis on Historic Buildings. 978 6. Committee Reports Agenda was changed so City Survey Committee reported last. Budget and Finance Ms. Peck distributed a finalized breakdown of our 1979 County Budget: $16,600.00 Historic Districts and Standards The Ordinance for the West North Shore Drive Historic District was filed with the City Clerk on October 4, 1978. Historic Landmarks Mr. Oxian made a motion to have the log house, 54335 Rose Road, be declared an historic landmark. Mr. Kline seconded. All voted in favor. . Mr. Oxian was to get in touch with Mr. Bussert who owns the now - dismantled log house at 63951 Miami, concerning where Mr. Bussert could get help to reconstruct the house. Mr. Oxian made a motion to declare the house at 60649 Hickory Road a landmark. Mrs. Sporleder seconded. All voted in favor. Legal No report. Public Relations and Community Education Ms. Peck reported on Project Landmarks and informed all Commission members that they were invited to the in-service teachers' work- shops to be held each Tuesday afternoon from 3:45 - 5:00 p.m. at the Little Theater at Central High School until December 12, 1978. Preservation Planning Mrs. Price recommended that the Committee make a policy statement as to whether or not we want to involve the Commission now or in the future with battles that are primarily neighborhood or use oriented. Environmental Impact Ms. Peck read Mr. Wasielewski's response to Cole Associates' t September 18, 1978 Page 3 1. J environmental assessment questionnaire concerning the Colfax Bridge. Presidential Report No report. Staff Report Ms. Peck reported that the 10th Annual Indiana Historic Preservation Conference was going to be held in Bloomington, Indiana the 5th and 6th of October, 1978. Ms. Peck advised the -Commission that they will not be overseeing the Dwyer's F.H.A. Title I Historic Preservation Loan work because the Dwyers, 725 W. Washington, did not receive the loan. 978 7. Old Business No report. 978 8. New Business No report. 978 9. Announcements and Miscellaneous Matters No announcements 978 10. Hearing of Visitors No report. 978 11. Adjournment Mr. Nimtz moved that the meeting be adjourned at 9:40 p.m. Mrs. Sporleder seconded. All voted in favor. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, October 23, 1978 7:30 p.m. Third Floor Conference Room County/City Building • September 18, 1978 Mrs. Price made a motion not mentioned in these minutes*. The motion asked that we respond and agree to Crumlish/Sporleder & Associates' contract for the City Survey work, that we agree to the Letter of Agreement from the State Historic Preservation Office concerning our $12,000 DNR Grant for City Survey work, and that we submit a bill for 40% of the City Survey work, as described, in a bill from Crumlish/Sporleder, to the State Historic Preservation Office to be paid from our DNR Grant funds. Mrs. Torzewski seconded. Mrs. Sporleder abstained because of con- flict of interest. All others voted in favor of the motion. * See verbatim minutes: September 18, 1978 • HISTORIC PRESERVATION COMMISSION TOL BUDGET $16,525.00 Treasurer's Report October 23, 1978 1978 Budgeted Balance Current Bills Line Item 111 Historic Preservation Planner $10,000.00 $833.37 $1,666.66 212 Postage 300.00 81.89 48.31 213 Travel Expenses 800.00 51.30 330.00 215 Books 125.00 4.54 -0- 241 Printing, other than office supplies 400.00 327.70 -0- 242 Publication of Legal Notices 200.00 1+0.03 -0- 243 Photography and Blue Printing 200.00 7.50 -0- 244 Sationery and Printing 100.00 26.86 6.50 252 Equipment 50,00 50.00 -0- 261 Legal Services 600,00 -0- -0- 263 Technical Assistance 500.00 500.00 -0- 264 Technical Assistance 1,950.00 617.25 -0- 265 Publication 300,00 300.00 -0- 360 Office Supplies 100.00 6.52 49.19 371 Publication of C. of A. 250,00 150.00 -0- 372 Plaques 500.00 500.00 -0- 570 Dues and Subscriptions 150.00 98.00 -0- 0-$16525. $16,525. $396 $2-,1--00-.-g October 23, 1978 Page 2 - A thank -you note came from Mr. James Cook, of Anchor 46 Realty, for information we sent to him concerning the history of 110-112 South Taylor. - A letter was sent to Phil Crone, St. Joseph County Council - Land Use Committee - concerning the slide presentations ac- companying landmark hearings. - The City Survey results for the ironwood Corridor from Jeffer- son to Ewing were sent to Ten Ech Environmental Consultants, Louisville, Kentucky. 1078 6. Committee Reports City Survey No report. Budget and Finance A financial report was given with suggestions of special projects that could be undertaken before the end of the fiscal year. Mrs. Price made a motion that we ask Jeanne Denham to come back to work for the Commission to specifically help Candy prepare • presentations on the Schambleau and Maps of the City's Growth project. Mr. Oxian seconded. All voted in favor. Mr. Oxian made a motion to allocate $453.73 for the purchase of Landmark plaques. Mr. Wasielewski seconded. All voted in favor. Mr. Oxian made a motion that Mr. Wasielewski should write a letter offering the City names of consultants, their credentials, and fees who might be of assistance to do revitalization and de- velopment schemes for the East Race project area. Mrs. Price seconded. All voted in favor. Historic Districts Ms. Peck made a motion that the Commission hire Brian Crumlish to do sketches for the West North Shore Drive Historic District publication and the layout for a fee of $150.00, and that the Commission allocate another $150.00 for the printing of the publication. Mrs. Price seconded. All voted in favor. Mr. Wasielewski requested a meeting with our Historic Districts Committee and The Edgewater Place Historic Committee before the next regular Commission meeting. s October 23, 1978 Page 3 Historic Landmarks 16 Ms. Peck sent a letter to Paul Klein, St. Joseph County Council, concerning the Plaque Ceremony on November 14, 1978, 7:00 p.m., in the 4th Floor Council Chambers. Mr. Klein responded favorably to the idea of a ceremony and was more than willing to cooperate. Legal No report. Public Relations and Community Education Mr. Wasielewski reorganized the committee, adding Mr. Oxian, and making himself Chairman. Preservation Planning No report. Environmental Impact No report. Presidential Report is No report. Staff Report Ms. Peck requested a performance evaluation for herself. Mrs. Price made a motion that the Commission appropriate $100.00 to cover Ms. Peck's registration fees for an IUSB Grant Writing Seminar. Mr. Kline seconded. All voted in favor. Mrs. Price moved that the Commission appropriate $25.00 for mem- bership dues to Indiana Landmarks Foundation, $30.00 for subscrip- tion fees to the Association for Preservation Technology, and $39.95 for all back issues and subscription renewal to the Old House Journal. Mr. Klein seconded. All voted in favor. Mr. Oxian made a motion that the Commission appropriate $297.26 for the reprinting of 2,000 Auto Tour Maps. Mrs. Sporleder seconded. All voted in favor. Mr. Oxian requested that Mr. Sporleder correct and make additions to the map before it is reprinted. 1078 7. Old Business No report. October 23, 1978 Page 4 1078 8. New Business 46 Mr. Oxian suggested that a meeting be called with the Commission and the Board of Public Works concerning the lighting on Leeper Bridge after the West North Shore Drive Historic District is officially established. A letter was to be drafted by Mr. Oxian concerning this. Mrs. Sporleder requested that the staff look into the possible sources of funding for the rehabilitation of the Darden Bridge. 1078 9. Announcements and Miscellaneous Matters 0 No report. 1078 10. Hearing of Visitors No report. 1078 11. Adjournment The October meeting was adjourned at 9:40 p.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, November 20, 1978 7:30 p.m. Third Floor Conference Room County/City Building Jiistoricpreservation commission of =south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219284-9798) Regular Meeting Third Floor Conference Room November 2.0, 1978 Room 323 7;30 P.M. County/City Building AGEN=DA 1. Call to Order 2. Roll Call 3, Approval of >Minutes 4. Treasurer's` Report 5. Correspondence 6-. Committee Reports City Survey Budget and Finance 1978 Projects Historic Districts and Standards West: North Share Drive Historic District;`and publication Historic Landmarks Legal Public Relations "and Community Educat1o'n Environmental -impact Presidential Report Attendance Staff Report T. Old Business' 8. New Business' Personnel Committee 9. Announcements and Miscellaneous Matters Tippecanoe Christmas Party - December 1, 8-12 p.m. $5.00 / person Tippecanoe Place Sunday Tour -.December 3, 1-4:30 p.m. $1.00;/ person 10. Hearing of Visitors 11. Adjournment HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,525.00 .Treasurer's Report November 20, 1978 1978 Budgeted Current Bills Balance Line Item 111 Historic Preservation Planner $10,000.00 $ 833.37 -0- 212 Postage 300.00 39.17 42.72 213 Travel Expenses 800.00 51.30 -0- 215 Books 125.00 -0- 4.54 241 Printing, other than office supplies 400.00 300.00 27.70 242 Publication of Legal Notices 200.00 48.70 91.33 243 Photography and Blue Printing 200.00 -0- 7.50 244 Stationery and Printing 100.00 2.00 24.86 252 Equipment 50.00 -0- 6.80 261 Legal Services 600.00 -0- -0- 263 Technical Assistance 500.00 500.00 -0- 264 Technical Assistance 1,950.00 -0- 617.25 265 Publication 300.00 150.00 150.00 360 Office Supplies 100.00 2.78 3.74 371 Publication of C. of A. 250.00 37.18 112.82 372 Plaques 500.00 453.73 46.27 570 Dues and Subscriptions 150.00 94.95 3.05 $16,525.00 $2,513.18 $1,138.58 November 20, 1978 Page 2 Mrs. Price moved that the Commission allocate $1,138.45 from the County budget to cover the costs to be incurred in 1978 and that the Commission set up a meeting to allocate the funds for the Preservation Plan Publication and to make a firm commitment at that time. Mrs. Sporleder seconded. All voted in favor. Mr. Oxian made a motion that Certificates be published and sent to all owners on record of Landmarks established under ordinance and resolutions when funds are available. Mrs. Price seconded. All voted in favor. 1178 5. Correspondence A letter was sent to Mr. Crumlish concerning his correcting and add- ing to the Auto Tour map, and asking permission of Crumlish/Sporleder & Associates to reprint the Auto Tour. Map as they owned the copy- right. A contract was drafted up between the Commission and Mrs. Robert Denham for her work for us between October 23, 1978 and December 31, 1978• We received a thank -you letter from Mr. Ken Geoffroy, Chairman of the Board of the National Association for Humanities Education, for contributing our time at their October conference in South Bend. . 1178 6. Committee Reports City Survey No Report Budget and Finance No Report Historic Districts and Standards Mrs. Price announced a meeting between the Commission, South- old Heritage Foundation, Inc., and City Officials on Wednes- day, December 6, 1978, concerning the West Washington National Historic District. Ms. Peck was to again to speak with the people in Edgewater Place concerning an historic district. Historic Landmarks Mr. Oxian announced the success of the Landmark Plaque Cere- mony. Several landmark owners expressed interest in forming a landmark homeowners organization. Mr. Wasielewski suggested that their survey forms be sent to all landmark owners. November 20, 1978 Page 3 Legal Mr. Allsop will give his report concerning all aspects of his review of our ordinance. - Public Relations and Community Education Mr. Wasielewski complemented everyone involved in the Plaque Ceremony for their fine job. Mrs. Deloris Davisson gave an update report on Project Land- marks at the Commission's caucus. She was to give a finan- cial rundown on the Grant Project to the Commission in the near future, as well as coming back to us with a proposal on the pos- sibility of her conducting anther session. Environmental Impact Statement Ms. Peck sent a follow-up letter to Ten-Ech Environmental Consultants in Louisville, Kentucky, concerning the Ironwood Corridor and informing them that the survey results she sent them for that area were preliminary. Presidential Report Mr. Wasielewski asked the Commission members to contemplate • an idea he had that could be reflected either in a resolution or in the By-laws. The idea was to replace Commission members, possibly by going back to the person(s) that appointed him/her, and saying that this Commission member has not attended our meetings for a certain period of time and that we would like a new nominee. Commission members were to report on their opin- ions of this change at the next Commission meeting. Mr. Was- ielewski was to talk to the various appointing agencies and people concerning their opinions or legislation on this idea. Staff Report Ms. Peck announced that she had submitted two C.D. Block Grant proposals for (FY 1979) one requesting money for the publica- tion of the Preservation Plan, and the second for individual publications on three potential Historic Preservation District areas. Ms. Peck announced that the I,U.S.B Grant Writing Seminar was excellent and thanked the Commission. She also announced that a report and all seminar materials would be filed in the Com- mission office. Mrs. Price made a motion that an annual report be written. Mr. Oxian seconded. All voted in favor. -0 November 20, 1978 Page 4 Ms. Peck announced that she will not be renewing her contract for 1979. Her date of termination is December 21st, although she will be around the South Bend area until spring to assist and ease in a new Director. A personnel meeting will be called to discuss the job description and hiring techniques. 1178 7. Old Business No report 1178 8. New Business No report 1178 9. Announcements and Miscellaneous Matters No report 1178 10. Hearing of Visitors No report 1178 11. Adjournment Mrs. Sporleder moved that the meeting be adjourned at 9:00 p.m. Mr. Oxian seconded and all voted in favor. • SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, December 18, 1978 7:30 p.m. Third Floor County/City Building n gNstori.c. p reservation commission of ,south bend and st. 1'oseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219.284-9798) Regular Meeting Third Floor Conference Room December 18 1978 Room 323 7:30 P.m. County/City Building A G E N D A 1. Call t020rder 2. Roll Call 3; Approval of Minutes - correction to September minutes - 4. Treasurer's Report Correspondence 6 Committee Reports • City Survey - contracts with Crumlish/Sporleder t ComMun'ity Development - correspondence- DNR Grant Budget and Finance - 1978 Report Historic Districts and Standards' - West North Shore Drive Historic District Edgewater Place - West Washington Report Historic Landmarks 18075 Roosevelt Road;- Certificate of Appropriateness Legal Public Relations and Community Education - Project Landmarks: Packaging, Budget, Evaluation, Copyrights - School City Report - education curriculum' - H. Roy Shambleau & Associates - .An Inventory of the Published Studies of the South Bend Area and Contract- - Auto Tour Map Environmental Impact Presidential Report Stuff Report -'Personnel -;Annual Report - Publ,ications ordered -.Trust subscription 1 r Agenda December 18, 1978 Page 2 7. Old Business 8. New Business - Personnel procedures - Tax Incentive Cincinnat - National Trus - CETA conferen 9. Announcements and M 10. Hearing of Visitors 11. Adjournment • 0 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,525.00 Treasurer's Report December 18, 1978 1978 Budgeted Current Bills Balance Llne Item 111 Aistoric Preservation Planner $10,000.00 -0- -0- 212 Postage 300.00 $ 42.72 -0- 213 Travel Expenses 800.00 -0- -0- 215 Books 125.00 4.54 -0- 241 Printing, other than office supplies 400.00 27.70 -0- 242 Publication of Legal Notices 200.00 91.33 -0- 243 Photography and Blue Printing 200.00 7.50 -0- 244 Stationery and Printing 100.00 24.86 -0- 252 Equipment 50.00 6.80 -0- 261 Legal Services 600.00 -0- -0- 263 Technical Assistance 500.00 -0- -0- 264 Technical Assistance 1,950.00 603.16 14.09 265 Publication 300.00 148.80 1.20 360 Office Supplies 100.00 3.74 -0- 371 Publication of C. of A. 250.00 112.82 -0- 372 Plaques 500.00 46.27 -0- 570 Dues and Subscriptions 150.00 -0- 3.05 $ 16,525::00 $ 1,120.24 $ 18.34 • December 18, 1978 Page 2 1278 4. Treasurer's Report it There is $18.34 in undesignated funds, and it will be returned to the Commissioners. Mr. Nimtz moved the Treasurer's Report be accepted, it was seconded by Mr. Oxian and approved. 1278 5. Correspondence "Thank you" letters were sent to Chester Collier and Reverend Weber at St. Paul's Church. A letter was sent to Sam Marcantini who requested information about a barn on Dragoon Trail. A letter was sent to Allen E. Schrager, attorney for the JMS Building about the Clock in front of Fannie May's, as was a letter to Brownstone Biographies in Brooklyn, N.Y. requesting their publication on, "How to do Your House's History." A letter was received from Craig Leonard, sent to him from James Fahs, president of Develop- ment Associates, concerning adaptive reuse of older buildings that may qualify as certified historic structures under state guidelines. A copy of these letters were sent to Mayor Nemeth, Steven Queior, Carl Ellison and Jon Hunt. A commendation from Donald Truex on Project Landmarks was received. A letter was sent to Betty Burch, City Building Department, with a list of all properties on West North Shore Drive that now have to go through a Certificate of Appropriateness review before a building permit is issued. A letter, received from Pat Osman, stated that Community Develop- ment will be reviewing and presenting proposals on January 11, at 7:00 p.m., Fourth Floor of the County Council Chambers, for 1979 Community Development Block Grants. 1278 6. Committee Reports City Survey A motion was made by Mr. Nimtz and seconded by Mr. Oxian to make an amendment to the contract with Crumlish/Sporleder, to put in a provision saying that if there is insufficient funds to pay the con- sultants, that such balance shall be due and payable ($16,500) to the consultants upon receipt by the Commission of these funds (from CD) and any such delay in payment shall not constitute a breach of contract. This motion was passed when quorum arrived. A letter was sent to Barb Radican outlining the sources of all City Survey monies, how they have been spent, the amount of work done and what still needs to be done, for both Phase I and II. Another letter was sent to Cande Marin, Fiscal Officer of Community Devel- opment, obligating the $8,000.00 (for the City Survey) by Decem- ber 15th. A separate contract between Crumlish/Sporleder and the Commission for $500.00 to do a nine to ten thousand word factual history of South Bend and St. Joseph County. They will consult with the Com- December 18, 1978 Page 3 mission in acquiring a person to write it. This history is to be part of the book which will also include the City and County Surveys. Mr. Crumlish submitted a bill for $6,600.00 which is for the 40% of the survey work completed. An account was set up in the County budget to receive the $6,600.00 from the State Historic Preserva- tion Officer, and Crumlish/Sporleder were paid $6,500.00, leaving $100.00 to keep the account open. Budget and Finance No report Historic Districts and Standards Mr. Oxian said that the Council voted for the West North Shore Historic District 9-0. Charlotte Whittaker presented the work done by the neighborhood, there were a few friendly questions, and the District was approved .... Our First! Mr. Wasielewski commended the Commission and the Districts Committee for a job well done. Mr. Oxian moved that we ''accept the standards as written in the book and adopted, as done by the committee, as being the official standards for the West North Shore Drive Historic District.'' Mr. is Kline seconded the motion. It was approved when quorum arrived. Mr. Wasielewski attended a meeting between Southhold Heritage Foundation, the Historic Preservation Commission, and two repre- sentatives of the Near West Side Neighborhood Organization, and a representative from the Community Development Program, to dis- cuss the boundaries of the National Register District of West Washington Street, to see what advantages or disadvantages might be in enlarging or contracting the area for a local district. Some kinds of money may be available for development only in a district. The concensus of the meeting seemed to be to do nothing right away, but to continue discussion about it. Historic Landmarks and Standards No report, but Mr. Oxian mentioned the house.,:on 51991 Ash Road, a superior house, but not a landmark, which is up for sale. There was also some discussion about the Clock, which we would like to consider for landmark status. Legal W. Gaylen Allsop is still working on the ordinances. Public Relations and Community Education • The boxes came to package and mail Project Landmarks, and that will be done in January. There was a report on the financial status of the Project, and it was suggested to meet with Deloris December 18, 1978 Page 4 1278 7. 0 1278 8. Davisson and Rita Kopczynski in January for a wrap-up report, and to discuss the possibility of continuing the Project with School City. Northern Indiana Chapter of the AIA was asked if they would sup- port the Shambleau Project. Bill Brown expressed an interest, but preferred to defer it to the new board which would be elected in January. A motion was made by Mr. Wasielewski, seconded and approved to draw up a contract between Jeann Denham and the Commission to pay her $100.00 for services, materials and .publishing costs incur- red to print the Bibliography of Published Studies of South Bend, 200 copies, to be completed by January 30th, 1979. John Oxian had the Auto Tour Map corrected and four more pictures added. A new plate was made and the map reprinted for $351.00. Environmental Impact Statement No report Presidential Report Mr. Wasielewski thanked Candy Peck 'For her services to the Com- mission for the year. He appointed Jerry Kline as chairperson of the Nominating Committee with F. JFy Nimtz and Tim Eckerle as members, to prepare a slate of officers for the election to be held at, our first re;ularly scheduled meeting in January. He th3nked all members of the Commission for their work and help this past year. There was an inconclusive discussion of what could be done about totally inactive members. Staff Report Mr. Nimtz moved that ''as soon as the money is available, we renew our subscription to the National Trust.'' Seconded by Mrs. Spor- leder, passed unanimously. Mr. Oxian made a motion that we buy a book called ''The House Research Guide,'' by Brownstone Biographies, seconded by Mr. Nimtz and passed unanimously. Old Business Mrs. Sporleder expressed appreciation to Candy and Trudi for get- ting the minutes down to a readable size, and suggested that some system be instituted to file, reference and cross reference the minutes, especially the resolutions, so that important information is easily retrievable. New Business Ms. Peck suggested someone should go to the seminar on the Tax Reform Act held in Cincinnati in April. The National Trust is December 18, 1978 Page 5 sponsoring several workshops across the country dealing with a variety of preservation issues which members of the Commission might want to become more informed about. John Oxian was asked to investigate which ones we might be interested in sending some- one to and to make an informal report at the January meeting. Mrs. Sporleder raised the question of whether the Commission wanted to address itself to the Tippecanoe situation. A lively discussion ensued in which Jeanne Derbeck participated. Ques- tions of selling, leasing, landmark status and standards, cove- nants, possible demolition by subsequent owners, selling price, access to general public, etc., were discussed. No decision was reached, but it was agreed to watch the situation carefully. 1278 9,. Announcements and Miscellaneous Matters No announcements. 1278 10. Hearing of Visitors No report. 1278 11. Adjournment John Oxian made the motion to adjourn, seconded by Ms. Sporleder, • and passed. The meeting was adjourned at 9:11 p.m. NOTE: The meeting was reconvened after adjournment in order to hire Jeann Denham for the month of January for the fee of $250.00 to co-ordinate and manage the Shambleau Project as well as assist with other office work. Motion made by John Oxian, seconded by Joann Sporleder. All voted in favor. SUBMITTED BY: Joann Sporleder, Secretary Draft Prepared by: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, January 29, 1979 7:30 p.m. Third Floor County/City Building • 40 # W HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,600.00 Treasurer's Report January 29, 1979 $16,600.00 $324.05 $16,275.95 Budgeted Current Bills Balance Line Item 111 Historic Preservation Planner $10,500.00 -0- $10,500.00 212 Postage 300.00 -0- 300.00 213 Travel Expenses 800.00 -0- 800.00 215 Books 150.00 3.00 147.00 241 Printing, other than office supplies 200.00 26.61 173.39 242 Publication of Legal Notices 200.00 -0- 200.00 243 Photography and Blue Printing 200.00 -0- 200.0 244 Stationery and Printing 300.00 19.44 280.56 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 2,000.00 250.00 1,750.00 265 Publication 200.00 -0- 200.00 360 Office Supplies 200.00 -0- 200.0 371 Publication of C. of A. 500.00 -0- 500.00 570 Dues and Subscriptions 150.00 25.00 - 125.00 $16,600.00 $324.05 $16,275.95 historicp reservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING South bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room January 15, 1979 Room 323 7:30 p.m. County/City Building A G E N D A L. Cal 1' to Order Roll Cal l 3. Approval of Minutes . 'Treasurer's Report 5. f Correspondence • 6. Committee Reports _ City, Survey Budget and Finance Historic Districts and Standards Historic Landmarks Legal Public :Relations and Community Education Environmental 'Impact Presidential Report Staff Report 7. Old Business 8. New Business Election of Officers 9. Announcements and Miscellaneous Matters'. 10. 'Hearing of Visitors 11. Adjournment - istoricp reservat ion commission of south bend and st. joseph county ROOM 1123: COUNTY CITY BUILDING south bend, indiana 46601 (219.284-9798) Regular Meeting Third Floor Conference Room Monday, January 29; 1979 Room 323, 7:30 p. m'. County/City Building M 1 N U'T E S 179' 1'. Call to Order President Wasielewski.called the meeting to order at `7:30 -p.m. Ro11 Ca. 11 MEMBERS PRESENT: Mr. Ted .WasieIewski, Mr. 'John"Oxian, Ms. Joann Sporleder, Mr. F. Jay Nimtz,Mr. Gerald Kline, Mr. Tim Eckerle • MEMBERS ABSENT: Mrs-. Ruth°Price, Mrs. Velma Tarzewski,'Mr. Al Stivers OTHERS PRESENT: Ms. Jeanne Derbeck,,'Mr. Jim Connoly,, Mrs. Gertrud Gilbert 179 3• Approval of Minutes Mr. Nimtz moved the minutes be approved as'mailed. Mr. K1'ine seconded. Motion carried. 179 4. Treasurer's Report Mr. Eckerle ,moved we,accept.the treasurer's report. =Mr. Nimtz seconded it ThermotJ`on carried. 179 5. Correspondence Mr. Wasielewski announced,the.21st Annual Seminar for Historic Administration in Williamsburg, July 9th through 17th. .w. fA',tter was received sfrom Car:] Ellison saying our Community Development -request has been denied. There is a Survey Form from Creative Socio -Medic's o€Vienna, Virginia, to be filled out. January 29, 1979 Page 2 179 6. Committee Reports City Survey Ted sent a letter to Carl Armstrong and Dick Gantz inviting them up to one of our meetings to discuss the survey, and its relation- ship to state or federal criteria, impact statements, etc. Budget and Finance Mr. Wasielewski reminded the commission that we need to review the budget before it goes to the appropriate governing body. Historic Districts and Standards John Oxian spoke before Council Caucus on the Monroe -Sample area, and explained our map to them. John brought up the two houses on West Washington area which the owners want declared landmarks: Lord's and Markmaker's... and possibly Tippecanoe. A discussion ensued about landmarks within districts, and the relation of the Tax Reform Act of 1976 and the Revenue Reform Act of 1978 to standards required in districts and landmarks. The discussion was finally referred to a Combined Districts and Landmarks Committee. Mrs. Gilbert sent back a second set of wrong plaques. More discussion on making Tippecanoe a landmark with "A" standards. Apparently both Southhold and the potential new owners are amenable to the notion. Legal A letter was received from W. Gaylen Allsop outlining the prin- cipal areas which he was reveiewing relative to our ordinance, and state legislation, and proposed legislation by Rep. DuComb. Public Relations and Community Education Mr. Nimtz moved and Mr. Oxian seconded a motion to proceed with an application to the Indiana Arts Commission for getting an Artist -in -Residence grant, for Deloris Davisson. South Bend School Corporation has agreed to fund $3,000.00 matching grant money. The Commission would be the facilitator and fiscal officer. The motion carried. For Preservation Week, Mr. N.imtz moved and Ms. Sporleder seconded"that we proceed to co-operate with the other organi- zations (Southhold and Southold Heritage Foundation) in devel- oping Historic Preservation Week and inviting this gentleman (Arthur P. Ziegler) as a guest speaker." Ruth Price had made the contact and will pursue the project. The motion passed. Environmental Impact An Environmental Review Board statemtn for the Pine -Fellows January 29, 1979 Page 3 project is available for review. There are no historic structures in that area. Presidential Report The Auto Tour map has been brought up-to-date, and will be going into its fourth printing. CETA called to see if we were going to promote Sarah into our Planner's position. Sarah would have the right to apply for the position, but that and how we go about filling the position should be taken up at a Personnel Committee meeting. Staff Report There was no report. 179 7. Old Business The problem of the legnth of the minutes, and the large amount of time spent to make the transcript and reduce it down, and the in- efficiency of the retrieval system was discussed, but no action taken. Mr. Wasielewski said that Ruth Price would like expenses for the Governor's Conference on Downtown Revitalization. Ms. Sporleder . said she would also like to go. Paul Kline would like to appoint Feda Noble to the Commission to replace Velma. However, we would have to change our meeting night to accommodate Mrs. Noble's schedule. Mr. Wasielewski and Ms. Sporleder are to go over the work Jeanne Denham has done for the bibliography of published material about the South Bend area. Mr. Wasielewski said that the Advisory Council inquired whether the Jefferson Hotel could be used for the Federal Building. There was some discussion as to what that was all about, and no decision was reached. Mr. Oxian mentioned the National Trust 1979 Preservation Workshops. One in Lancaster, Penn. from April 28th to May 5th looked good. They are limited to 30 people. 179 8. New Business Mr. Kline presented a slate of officers: Ted Wasielewski, Presi- dent; John Oxian, Vice President; Joann Sporleder, Secretary; Ruth Price, Treasurer. Mr. Nimtz moved "that the nominations be closed and the secretary be directed to cast a unanimous ballot for the nominees." Mr. Eckerle seconded the motion. The motion passed. IP 179 9• Announcements and Miscellaneous Matters No announcements. • • January 29, 1979 Page 4 179 10. Hearing of Visitors No report. 179 kk, Adjournment Mr. Eckerle made a motion to adjourn, Mr. Nimtz seconded it. Passed. Meeting adjourned at 8:49 p.m. Submitted By: Joann Sporleder, Secretary Draft Prepared By: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, February 19, 1979 7:30 p.m. Third Floor County/City Building iA 0 ow HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,600.00 Treasurer's Report February 19, 1979 •1979 ,Budgeted Current Bills 'Balance Line Item ill Historic Preservation Planner $10,500.00 -0- $10,500.00 212 Postage 300.00 19,45 280.55 213 Travel Expenses 800.00 -0- 800.00 215 Books 150.00 -0- 147.00 241 Printing, other than office supplies 200.00 -0- 173,39 242 Publication of Legal Notices 200.00 -0- 200.00 243 Photography and Blue Printing 200.00 -0- 200.00 244 Stationery and Printing 300.00 6.00 - 274.56 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -0- 800.00 263 Techincal Assistance 2,000.00 -0- 1,750.00 265 Publication 200.00 -0- 200.00 360 Office Supplies 200.00 2.80 d 197.20 371 Publication of C. of A. 500.00 -0- 500,00 570 Dues and Subscriptions 150.00 -0- 125.00 $16,600.00 28.25 $16,247.70 historic preservation commission of south bend and st. 'oseph county Y ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room February 19, 1979 Room 323 7:30 P.M. County/City Building A G E VI) A 1. Call to Order 2. Roll Call 3. Approval ,of Minutes 4. Treasurer's Report 5.Correspondence 6.' Committee Reports City Survey Budget and Finance Historic Districts and Standards Historic Landmarks and Standards Leg,a l Public Relations and Community Education Environmental- Impact Statement Presidential 'Report Staff Report 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10.: Hearing of Visitors 11 . Adjournment February 19, 1979 Page 2 Eric Mewys of the Advisory Council would be in South Bend April 16 and will look into the Tippecanoe Restaurant situation than, " A letter was received from Linda Bronston, who is interested in our Planner's position' 279 6Reports Cit Survey Mrs- Price announced that a meeting had been held with the Crum- lish/Sporleder consultants, Carl Armstrong and Dick Gantr from the 6HPO/s office in Indianapolis, Tim, Tad, Joann, and Ruth, and Jon Hunt, and that a report would be made. The typing of the state forms can be dome in our office, and should be done by the end of 1979. There was some discussion of the filing, availability, and security of the survey forms which are supposed to be in the office. Some of the cards are apparently missing or misfiled, and Mr. Wasielawskl suggested that Sarah look into what can be done. Budget�and Finance Mr. WaslelewakY appointed John OuVan to head up that committee. Historic Districts John has sent the Edgewater people information on historic districts. A discussion of districts and information about then was given out at a Northwest Property Owners Association meeting, which John attended. Mrs. Price suggested they also investigate the possibilities of a Conservation district. Thera was discussion concerning the possibil- ities of amending our ordinance to accommodate conservation district concepts, the importance of labels relative to NH3 districts and the fact that we can establish particular standards to particular districts, as needs and desires indicate, with our overlay type of historic dis- trict zoning Historic Landmarks John made a motion to have Tippecanoe Place declared a local landmark with the strictest, or /YY/ standards. Ns. Spor/ader seconded. Dis- cussion of standards followed. These motions were withdrawn and Mr. Eokarle moved that the ''/Y/ standards be amended to include "site plans// in the appropriate places in the //A// standards as John indicated. Ms. Sporleder seconded and it was passed unanimously. John than re -sub- mitted his motion for landmark status for Tippecanoe Place under ///Y' standards, and Mrs. Price seconded this motion. It was passed unani- mously. There was some dYac&ssYcw on the merits of 530 South Carroll Street, whose owners were requesting landmark status under '/B" standards' /t was finally moved by John, seconded by Mr. Kline and passed. Mrs. Price abstaining. — Ms. Spmrleder suggested that Mr. Waylelawski write a letter to City Council to inquire of the status of the ordinance which the Commission February 19,.1979 Page 3 passed in September 1977 declaring the Odd Fellows' Building a local landmark. Public Relations and Community Education Jeanne Denham has commitments of support from the St. Joseph Valley Architects, the Northern Indiana Chapter of the AIA, and the Archi- tecture Department of Notre Dame for the Shambleau Project, but no money. The Indiana Arts Commission and the Indiana Humanities Commission both have matching grants programs which could be used for publishing this paper, but the matching grants applications must be in before March 1, 1979 (or October 1, 1979). Publication is estimated to be $2,600 for 200 copies, and the Commission currently feels it does not have that kind of matching funds for a project which may have limited interest. Other suggestions for funds included asking the Chamber of Commerce, Board of Realtors, the Northern Indiana Historical Society, and the owners of Shambleau homes. Mr. Oxian made a motion to refer the problem to committee, seconded by Mrs. Price, passed unanimously. Mrs. Price said that Mr. Ziegler had made a commitment to be here May 9th for Preservation Week. His planned appearances have not been firmed up yet, so any suggestions will be welcome. Mrs. Price presented a proposal of an Indiana Arts Council grant possibility to do a brochure about the West Washington Street District, which would explain the National Register District standards, restric- tions, benefits, describe the area, including more than the Register District, to begin to lay the ground work for a local district in • this approximate area, and acquaint the people in the area with themselves and their neighbors. A slide presentation would also be included. Mrs. Price moved that the application be submitted with the final figures not to exceed two thousand dollars. Mr. Nimtz seconded it. More discussion, in which it was agreed that no boundary lines defining or suggesting a local distric would be drawn, only the National District boundaries could be printed. Mr. Oxian also sug- gested that an attempt be made to acquire city money for this project, before any county money is used. The motion was passed. Mr. Time Eckerle abstaining. Environmental Impact Statement No report Presidential Report Jim Wicks would be interested in serving on the Commission, but has no political affiliations. Al Stivers still needs to be contacted. There was some discussion of what was going on with the Bendix Estate, but no action was taken. Staff Report 10 No report Mrs. Price said that she and Joann Sporleder were going to the February 19, 1979 Page 4 279 7. 279 8. 279 9. 279 10. 279 11. Governor's Conference on Urban Revitalization, and would like $25.00 each for hotel and $10.00 each for registration, plus $.15 per mile for 274 miles. F. Jay is also going, but was not asking for reimbursement. The motion by Mr. Wasielewski was for $125.00, seconded by Mr. Kline and passed unanimously. Mr. Nimtz moved that we renew our subscription to American Preser- vation magazine. Ms. Sporleder seconded; passed unanimously. Mrs. Price said that the St. Paul Insurance Company has a reason- able fire insurance policy for architecturally and historically significant homes in historic districts, in 23 states, Indiana being one of the 23. Old Business No report New Business No report Announcements and Miscellaneous Matters No announcements Hearing of Visitors No report Adjournment Mr. Nimtz moved, and Ms. Sporleder seconded that the meeting be adjourned; passed. Meeting adjourned at 9:37 p.m. Submitted by: Joann Sporleder Draft prepared by: Gertrud Gilbert NEXT REGULAR MEETING Monday, March, 19, 1979 7:30 p.m. Third Floor County/City Building historicpreservation commission of south bend and st. joseph county . ROOM 1123 -COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room - April 16, 1979 Room 323 7:30 p.m.` County/City Building A -GENOA 1. Call to Order 2. Rol, 1 Call 3. Approval of Minutes 4., Treasurer's Report 5. Correspondence 6. Committee -Reports City Survey Progress; Report from Con 'su1tants: Cruml i sh/Spo r I ede r & Asso. Budget and Finance Historic Districts ,and Standards Historic Landmarks and Standards Legal Public Relations and Community Education Environmental Impact Statement Presidential Report Staff Report 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of, Visitors 11. Adjournment ,HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,600.00 T,reasurer's Report March 19, 197.9 1979 Budgeted Current Bills Balance line Item 111 Historic Preservation Planner $10,500.00 -0- $10,500.00 212 Postage 300.00 19.70 260.85 213 Travel Expenses 800.00 -O- 800.00 215 Books 150.00 -0- 147.00 241 Printing, other than office supplies 200.00 -0- 173.39 242 Publication of Legal Notices 200.00 -0- 200.00 243 Photography and Blue Printing 200.00 -0- 200.00 244 Stationery and Printing 300.00 1.40 273.16 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -O- 800.00 263 Technical Assistance 2,000.00 -0- 1,750.00 265 Publication 200.00 -0- 200.00 360 Office Supplies 200.00 2.17 195.03 371 Publication of C. of A. 500.00 -0- 500.00 570 Dues and Subscriptions 150.00 .1.2..00 1-13..00 $16,600.00 $35.27 $16,212.43 March lq, 1979 Page 2 A memo to Roger Parent regarding the present status of the ordinance declaring the Odd Fellows Building a landmark was read. 379 6Committee Reports, ' ���������u CitySurva Mrs. Price reported that Community Development requested a monthly status report on the City Survey. These are routine reports which must be forwarded to their department. She mentioned the City Survey meeting held with Mr. Richard Gantz and Mr. Car( Armstrong of SHPO held on February lq, 1979. Budget and Finance Mr. John Oxian read revised figures for a tentative County Budget. Thera will be a meeting of the Budget Committee to further gm over these figures' Historic Districts and Standards Mr, 0xian reported that he had had no further contact with the Edge- water people regarding a possible district. Mrs. Price reported that she had submitted a grant application to the Indiana Arts Commission for the brochure on the West Washington Historic District. Historic Landmarks and Standards Mr, 0xian spoke about three structures in the County that are now residences but had been former schoolhouses. These are: 12768 Dragoon Trail, 84015 Dogwood Trail and 69039 Beech Road, Mr. Dxian made a motion that these three structures be declared landmarks, not by ordinance, but by resolution. Mr. Tim Eckerle seconded this motion and it passed unanimously. Mr. Oxyan then made a motion to declare 59101 Apple Road a historic landmark by ordinance. Mr, Al Styvers seconded this mot/on and it passed unanimously. Mr. Oxian than reported that Marty Kleva, who owns a landmarked structure on the corner of Brick and Grape Roads had contacted him with the news that his barn had collapsed and wanted to know if there were any funds available for its repair. Mrs' Price and Ms. Sporledar said they would pursue this further. No report. 0 March lg, 1979 Page ] Public Relations and Community Development Mr. Ted Waslelawskl reported that he had appointed Mr' Tim Eckarle I# to be the chairman of this committee. Environmental Impact Statement No report. Presidential Report Mr. Ted Was[wlewski reported that John Stamper has accepted the po- sition of Historic Preservation Planner and will begin his duties May Ist. Mr. Wasielewskl then distributed copies of the new committee assign- ments. He also reported on possible staff problems connected with the CETA funded position now held by Mrs. Qertrud Gilbert. ���S ff Report � No report. Old Business No old business was discussed. New Business Mrs. Price reported on the coming visit of Arthur Ziegler. She then mentioned a conference on Revitalization in Evansville on May 16 through May 18, and requested that the new Planner be sent to attend it. The registration is $10.00 and he would need expenses for transportation. No action was taken on this request. Mrs. Price then said she was concerned about the covenants that will be placed on Tippecanoe Place' Ms. 3porleder said she was //nervous/` about selling Tippecanoe Place. There was discussion on this matter' Announcements and Miscellaneous Matters Ms. Sporlader asked about the status of the Odd Follows Building. Mr. Wasielowsk7 mentioned that he had written a memo to Roger Parent requesting the status of the ordinance declaring it a historic land- mark but had not received a reply. He said he would call Mr. Parent on this matter, LI March 19, 1979 Page 4 Hearing of Visitors No report. Adjournment Ms. Sporleder moved that the March meeting be adjourned. Mr. Al Stivers seconded it and the meeting stood adjourned at 9:30 p.m. Submitted by: Joann Sporleder Draft prepared by: Gertrud Gilbert NEXT REGULAR MEETING Monday, April 16, 1979 7:30 p.m. Third Floor County/City Building 0- 91 • / / 40 ' HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,6OO,00 Treasurer's Report April 16, 1979 Line Item lll Historic Preservation Planner 212 Postage 213 Travel Expenses 215 Books 241 Printing, other than office supplies 242 Publication of Legal Notices 243 Photography and Blue Printing 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication 360 Office Supplies 371 Publication of C. of A. 570 Dues and Subscriptions lg7� BudgetedCurrent Bills Balance $10,500.00 -O- $10,500,00 300.00 3,22 257.63 8OO.00 -U- 800.00 150.00 -D- 147.00 200.00 -O- 173,39 280-00 -O- 200'00 200.00 -0- 200.00 300.00 l.4O 271.76 100.00 -O- 100,00 800.00 -0- 800,00 2,800,00 -O- 1,750.00 200,00 -O- 200.00 200.00 6,43 188.60 580.00 -O- 508.00 150.00 -0- 113.00 April 16, 1979 Page 3 Budget and Finance iMrs. Price reported that two members of this committee met recently with Mr. Oxian making recommendations for both City and County budget proposals. The City budget must be submitted by May 1st. She then mentioned the continuing need for secretarial help. She didn't know the status of the CETA program under which the secretary currently operates. She suggested, under County budget, a one -slot item for $9.000, plus fringes, for a secretary -researcher. She suggested asking City for additional $5,000 for the Planner. She discussed various expenses requested from the City. Mr. Wasielewski stated that he would make contact with Mr. Mullen, City Controller. Mrs. Price remarked that the application for Community Development funds should be started. A possibility is funding the Shambleau Project. Historic Districts and Standards Mr. Kline reported that Mr. Oxian will be meeting with the North Shore District during the next week. Mrs. Price had no report on the West Washington District. Historic Landmarks and Standards _ Mr. Oxian reported that he had written to the owners of the structures • of Pennsylvania Ave. and also on Pine Road. And under the stipulations of Resolution A, they can appear before the Commission as to why their home should not be declared a landmark. He has had no further contact. Mr. Wasielewski said he and John Oxian had attended a Council meeting at which the question of 530 Carroll Street was tabled, 6 - 3. Mr. Wasielewski then read the memo from Roger Parent concerning the Odd Fellows Building and which read in part that the bill proposing to declare this structure a landmark was struck from the Council's record and that it would have to be filed again. He then read a letter from Dick Johnson to John Oxian regarding the same matter. There was discussion by the Commission. Ms. Sporleder then made a motion to re -submit to the City Council the ordinance recommending the declaration of the Odd Fellows Building a local landmark after the results of the Rouse Market Study have been completed. Mr. Al Stivers seconded this motion. Mr. Kline, Mr. Oxian, Mr. Stivers, and Ms. Sporleder voted aye. Mr. Wasielewski, Mrs. Price, and Mr. Nimtz voted nay. Mr. Al Stivers made a motion that a letter be sent from the Commission to Rouse, giving them supplementary information concerning the surveys done on the Odd Fellows Building.. This motion was seconded and passed unanimously. It Legal No report. Public Relations and Community Education April 16, 1979 Page 4 • No report. Environmental Impact Statement Mr. Wasielewski reported that he would bring up the Colfax Bridge matter at the next meeting. Presidential Report Mr. Wasielewski asked John Stamper to report. Mr. Stamper remarked that he was looking forward to working with the Commission and men- tioned that Brian's survey is a "marvelous:th,i:ng"- a most significant survey. He said he would be available to work for the Commission after May 14th. Mrs. Price reported that Arthur Ziegler would be in South Bend May 9th. She also discussed the upcoming conference on New Resources for Urban Design and Historic Preservation, May 16 - May 18, sponsored by the City of Evansville and held in that city. She said she wished John Stamper would attend this conference. Mr. Wasielewski recommended that Mrs. Gilbert type up a contract for John Stamper's employment as a Historic Preservation Planner. • Staff Report Mrs. Gilbert informed the Commission that Area Plan wished us to buy more Xerox paper as we have used 758 sheets since December. Mr. Al Stivers moved that this paper be purchased. John Oxian seconded. Motion passed. National Trust for Historic Preservation has a primer called, "Pre- servation for the Property Owner/" Mr. Oxian made a motion that this primer, and another book that Mrs. Price feels the Commission should have, be purchased. This book is on redevelopment of commercial properties. Ms. Sporleder seconded and the motion passed. It was suggested that the price of bulk rate copies be investigated for the primer. A motion to pay the $50.00 technical assistance bill forw,an update of the Auto Tour map by Crumlish/Sporleder was made by John Oxian. Al Stivers seconded. Motion passed. Mrs. Gilbert mentioned that John Embrickson, head of maintenance, needs some further information from Joann Sporleder concerning court - windows, as well as from Ruth Price concerning funding. The St. Joseph Hospital wing will be demolished, probably in August, and bids are being accepted for salvage materials. It 479 7. Old Business No report. 479 8. New Business April 16, 1979 Page 2 479 4. Treasurer's Report Mrs. Price reported that she had discussed the Treasurer's Report over the 'phone, found no errors and moved that it be accepted as submitted. Mr. Al Stivers seconded and the motion passed. Mr. Wasielewski reported that a response must be drafted to the Board of County Commissioners regarding the 12% cut in the budget. There was quite a bat of discussion on this matter. Mr. Wasielewski, Mr. Kline, Mr. Oxian, and Mr. Stivers voted that the Commission make a 12% cut or $1,992.00 in the 1979 Commission budget. Mrs. Price and Mr. Nimtz voted for a larger cut. 479 5. Correspondence Mr. Wasielewski reported receiving two letters from Cole Associates concerning the reconstruction of the Colfax Avenue bridge. In es- sence, they stated that the proposed action will have no adverse im- pact upon the West Washington Historic District. Mr. Wasielewsk sug- gested that the Commission members receive a copy of the report and an environmental impact committee meeting should be set upregarding this matter. The Commission received an announcement of a Community Conservation Workshop "Saving Urban Neighborhoods" at I.U.S.B on May 18th. Mr. • Wasielewski suggested that he would write them a letter to point out that several local organizations were overlooked in setting up the panel on preservation. Mr. Nimtz moved that Mrs. Price and Mr. Stam- per attend this conference and their fees be paid. Ms. Sporleder seconded this motion. Motion passed with John Oxian abstaining. 479 6. Committee Reports City Survey Mr. Brian Crumlish gave a very comprehensive p pdate of the progress of the City Survey. He mentioned that his firm has been working 6-8 months on the survey and hopefully will be finished by May 31st. He demonstrated on a rr,ap what had been done in photographing, listing and mapping. He discussed the various factors that would be typed on survey cards. If a structure ranks 11, 12, or 13, it will be photographed and these should number under 1,000. State cards will be done by August 31st. Mr. Crumlish said a conservative estimate of the survey's completion to date would be around 60%. Mr. Crumlish was asked how many 12's and 13's there were and said that there were about 500, about 100 - very fine buildings which rated 13. Mr. Crum- lish was requested to submit a bill itemizing his work to date and re- questing 60% of his total bill. Mr. Crumlish mentioned that his firm has agreed to consult .with the Commission regarding the matter of dis- tricts. Mrs. Price felt that perhaps at the July meeting, the decision could be made as to where the "study areas" should be. Mr. Crumlish was thanked for his lucid presentation. Mrs. Price moved that John Stamper be instructed to look at the system of survey card filing for City and County and to buy a lock file for City Survey cards. Joann S.porlede.r-seconded.and the .motion passed. April 16, 1979 Page 5 Arthur P. Ziegler, Jr. is coming to South Bend, May 9th. He will give a presentation at the Rotary Club and also Tippecanoe. Tippecanoe was declared a local landmark by City Council. Ms. Sporleder spoke about the March minutes and suggested that Mrs. Gilbert abstract the minutes from her shorthand notes and not do a verbatim transcript from the tapes. Mrs. Ruth Price made a motion that this procedure be followed. Ms. Sporleder seconded. Passed. Mrs. Price remarked that the procedures for the Advisory Council of the National Trust have been revised. She requested that the Commission write for a copy of the revised procedures. 479 9. Announcements and Miscellaneous Matters There were no further announcements. 479 10. Hearing of Visitors No report. 479 11. Adjournment Mrs. Price moved that the April meeting stand adjourned. Ms. Sporleder seconded and the motion passed. Meeting adjourned at 10:15 p.m. SUBMITTED BY: Joann Sporleder DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, May 21, 1979 7:30 P.M. Third Floor County/City Building • 0 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $16,600.00 Treasurer's Report May 21, 1979 ME Budgeted Current Bills Balance Line Item 111 Historic Preservation Planner $10,500.00 507.50 $9,992.50 212 Postage 300.00 21.80 235.83 213 Travel Expenses 800.00 -0- 800.00 215 Books 150.00 -0- 147.00 241 Printing, other than office supplies 200.00 -0- 173.39 242 Publication of Legal Notices 200.00 -0- 200.00 243 Photography and Blue Printing 200.00 58.00 142.00 244 Stationery and Printing 300.00 5.00 286.20 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 2,000.00 -0- 1,750.00 265 Publication 200.00 -0- 200.00 360 Office Supplies 200.00 2.88 185.72 371 Publication of C. of A. 500.00 -O- 500.00 570 Dues and Subscriptions 150.00 -0- 113.00 $16,600.00 $595.18 $15,625.64 May 21, 1979 Page 2 completion of the City Survey, based on John Stamper's judgment of the work. Ms. Sporleder seconded. All voted in favor with Ms. Spor- leder abstaining. Mr. Stamper was advised to confer with Crumlish/ Sporleder regarding the numbering system. Mr. Crumlish was thanked for coming. 579 3• Approval of Minutes Mrs. Price moved that the April minutes be approved as corrected. John Oxian seconded. Motion passed. 579 4. Treasurer's Report Mrs. Price stated she had reviewed the current bills, found them to be in order and moved the Treasurer's Report be accepted as submitted. Tim Eckerle seconded and the motion passed unanimously. Mrs. Price then moved that the Commission reflect the $2,000.00 manda- tory budget cut under Line Item 111. Ms. Sporleder seconded. All voted in favor. Mrs. Price informed the Commission that she and John Stamper had at- tended a New Resources for Urban Design and Histori-c Preservation conference in Evansville, May 16-18. She said there had not been time to request Commission approval for attendance, but that it had been a most worthwhile and excellent conference. She moved that Stamper's $35.00 Registration fee and three nights at $35.00 total be author- ized for reimbursement by the Commission. Ms. Sporleder seconded and the motion passed unanimously. The order of the agenda was again altered to allow Tim Eckerle to be present while Mr. Oxian discussed 701 East Pennsylvania Avenue. He said the owner had not replied to his letter and had not indicated one way or another as to whether he wanted his property declared a his- toric landmark. Mr. Eckerle suggested that perhaps a certified letter would bring results after the Commission declares the building a land- mark. Substandard has found code violations which have since been rectified. It is a superior structure. Mr. Oxian moved that 701 E. Pennsylvania be declared a historic landmark under "B" standards. Ms. Joann Sporleder seconded. All voted in favor. Mr. Oxian said that he would send a certified letter to the owners of the Commision's recom- mendation to the City Council what action he may take at the same time. Mr. Oxian then discussed 68437 Pine Road and again said he had not re- ceived any answer from the owner, Mrs. Collins. Mr. Stamper was ad- vised to go to the owner and try once more to get agreement on having the property declared a historic landmark. Mr. Oxian moved that 68437 Pine Road be declared a historic landmark by the County Council. Mr. Eckerle seconded the motion. An amendment was proposed by Joann Spor- leder to this motion that a third attempt to contact the owner be un- dertaken before the ordinance is submitted to County Council. There was further discussion on this matter. It was then seconded and Ms. It Sporleder and Mrs. Price voted for the amendment. Mr. Wasielewski, Mr. Oxian, Mr. Eckerle, and Mr. Kline voted against the amendment. There was heated debate regarding this matter. Mr. Oxian said that May 21, 1979 Page 3 he would send a certified letter to Mrs. Collins. 579 5. Correspondence There was no significant correspondence 579 6. Committee Reports City Survey This was covered by Mr. Brian Crumlish's presentation. Enviornmental Impact -Mr. Wasielewski said he had not called a meeting of this committee in regard to the Colfax Bridge reconstruction. He, however, had asked John Stamper to review the Cole Associates report on projected traffic counts and noise levels. Mr. Stamper reiterated that the widening of the Colfax Bridge will not adversely affect the West Washington His- toric District. Mr. Eckerle said this project was not tied to the Orange -Colfax Connector. After further discussion, Ms. Joann Spor- leder moved that a letter be sent, stating that no adverse effect was foreseen. Tim Eckerle seconded this motion and it passed unan- imously. However, if any further work such as on the segment between William and LaPorte were undertaken, then a separaterulingmust be • made by the Commission. Budget and Finance Mr. Wasielewski reported that the tentative 1980 budget proposals had been submitted to the City and Mr. Mullen indicated that no money is available, but he had not formally notified the Commission. The County has not set a date for submission of budget proposals. Ruth Price said the committee will do everything possible to provide secretarial help for the Commission and contacts should be made with CETA. She said there will be a meeting of the committee regarding the matter. Historic Districts and Standards Mr. Kline reported that a meeting of the West North Shore formative steering committee will be meeting early next week. John Oxian then spoke about various aspects that concerned this committee such as the street lighting, the river side barrier at Lafayette and North Shore Drive, etc. Mr. Wasielewski reported that he was visited by John Solbeck, president of the Park Avenue Neighborhood Association and he asked the Commission to make contact with P.A.N.A. concerning establishing a local Historic District. It Mr. Oxian reported that tentative standards for homes have been drawn up for the Edgewater area, but they have not been sent to the May 21, 1979 Page 4 sub -committee to puruse. Tentative standards must also be drawn up for commercial structures. There was no report on the West Washington Historic District. Legal Mrs. Price requested that the Commission write Gaylen W. Allsop for his report. Mr. Wasielewski said he would take care of this very soon. Mr. Wasielewski then said he would entertain recommendations as to the possibility of getting another attorney for the Commission. Ms. Joann Sporleder suggested asking F. Jay Nimtz or Gaylen himself for recommendations. Public Relations and Community Education Mr. Wasielewski asked for volunteers to correspond with Mr. Godellei regarding the exhibit this fall on architects. Mr. Stamper said he would pursue this matter. Ms. Sporleder said she would work with Mr. Godellei. Mrs. Price talked about the fine reaction Mr. Zeigler obtained from the community in his recent visit. It was noted that his presenta- tions were very informative. • Presidential Report Mr. Wasielewski informed the Commission that a contract needs to be authorized between the Commission and John Stamper. The contract, with some changes, has been drawn up. Mrs. Price felt John Stamper should draw up a list of priorities and scope of services. Mr. John Oxian then made a motion that the sum of $1,330.00 be assigned to John Stamper to be used as supplemental payment for extra hours spent on various projects. Mrs. Price seconded and the motion passed. Staff Report John Stamper discussed his attendance at the recent conference in Evansville and mentioned that adaptive reuse of transportation facil- ities was one topic discussed. He spoke about possibly applying for grant money for publication of the Survey. He also mentioned the possibility of a number of different grant possibilities for adaptive reuse of the Palais Royale. Mr. Oxian recommended that this project be held off. There was further discussion on the maritime heritage program concerning inland waterways and the East Race. Mr. Stamper spoke about the need for -a lock -file cabinet. He said the entire set-up, with frames and hangers would come to approximately $200.00 Mr. Wasielewski suggested he get three bids on this item. Mr. STamper then suggested to the Commission that a high quality book be perhaps considered for publication after the City Survey is done, and showed an example from the Nashville Historic Preservation Commis- sion. Mrs. Price suggested setting up a meeting with Crumlish/Sporleder and perhaps come back with some recommendations. Mr. Oxian then dis- cussed the matter of cemeteries. He made a motion thata record of • • 11 May 21, 1979 Page 5 every cemetery throughout St. Joseph County be made and perhaps one could apply for federal funds for their survey and maintenance. MR. Kline seconded and all voted in favor. 579 7• Old Business Ms. Sporleder brought up the matter of the Darden Road Bridge. She suggested that perhaps the Commission could find funds for its reno- vation. She stressed that it is a current liability to the County. Mr. Oxian said the Commission could pursue potential funding for this project. There were no objections. 579 8. New Business Mr. Oxian mentioned that the budget is going to be extremely tight and suggested that perhaps a system of fees could be set up to charge home owners who want their house surveyed. There was no action taken on this proposal. 579 9• Announcements and Miscellaneous Matters There were no further announcements. 579 10. Hearing of Visitors Several of the Social Studies students asked about landmark desig- nation and Ted Wasielewski explaineAthe ramifications to their satis- faction. 579 11. Adjournment Ms. Sporleder moved that the meeting stand adjourned. Mr. Oxian seconded. All voted in favor and the May meeting adjourned at 10:15 p.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, June 18, 1979 7:30 P.M. Third Floor County/City Building HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 (To reflect mandatory $2,000 Budget Cut) Treasurer's Report June 18, 1979 Line Item 111 Historic Preservation Plannner 212 Postage 213 Travel Expenses 215 Books 241 Printing, other than office supplies 242 Publication of Legal Notices 243 Photography and Blue Printing 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication 360 Office Supplies 371 Publication of C. of A. 570 Dues and Subscriptions .1979 Budgeted Current Bills Balance $ 8,500.00 $ 974.00 $ 7,018.50 300.00 10.20 225.63 800.00 191.10 608.90 150.00 -0- 147.00 200.00 -O- 173.39 200.00 -0- 200.00 200.00 -0- 142.00 300.00 2.20 284.00 100.00 -0- 100.00 800.00 -0- 800.00 2,000.00 50.00 1,700.00 200.00 -0- 200.00 200.00 -0- 185.72 500.00 -0- 500.00 150.00 -0- 113.00 $14,600.00 $1,227.50 $12,398.14 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report July 16, 1979 Line Item 111 Historic Preservation Planner 212 Postage 213 Travel Expenses 215 Books 241 Printing, other than office supplies 242 Publication of Legal Notices 243 Photography and Blue Printing 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication 360 Office Supplies 371 Publication of C. of A. 570 Dues and Subscriptions •1979 Budgeted Current Bills Balance $ 8,500.00 $ 978.13 $ 6,040.37 300.00 18.37 207.26 800.00 63.75 545.15 150.00 14.00 133.00 200.00 -0- 173.39 200.00 -0- 200.00 200.00 65.85 76.15 300.00 2.70 281.30 100.00 -0- 100.00 800.00 -0- 800.00 2,000.00 -0- 1,700.00 200.00 -0- 200.00 200.00 1.74 183.98 500.00 -0- 500.00 150.00 -0- 113.00 $14,600.00 $1,144.54 $11,253.60 W June 18, 1979 Page 2 A letter was received from the Park Avenue Neighborhood Association asking for information on the next Commission meeting so that a re- presentative can be present express/ng PANA's views on the planned expansion of nearby medical facilities. A memo from the Board of County Commissioners was received spelling out the regulations governing business travel expenses to conferences and conventions. All such travel must have prior approval, 679 6^ Committee �Reports . City Survey Mrs. Price informed the Commission that she and john Oxlan talked about scheduling a caucus meeting in July with the Consultants to identify districts. Mr. Stamper felt that by July 16' Mr. Crum7ish should have all his district rmcommdations mode, and then the Com- mission could meet with the city and make final recommendations as far as boundaries for potential districts are concerned. Mrs. Price then said final approval for the total survey would b' given in July and the material for the state should be ready at the end of August, Mr, Wasielewski then asked permission to suspend the agenda to hear the comments of the group present from the Park Avenue Neighborhood Association. There were no objections. Mr. James Conley spoke for the group a"Jvoloed its concern on what's going on on Lafayette between Navarre and Marlon concerning the mod/cal foundation expansion. Mr. Wasie}ewski noted that the survey highlights these areas and they should be protected in the future. He then explained thoscupe of the City Survey and said the only way areas can be protected is through ordinance either as landmarks or districts. He said the Commission has some power in that area but, is, nonetheless, quite limited. Probably the most feasible solution is to make that a district and he mentioned that some years before that had been consid- ered. There was some discussion on overlay zoning of a historic dis- trict. Mr. DxYan then said that he had sent a latter in August to Dr. Louis Gallup of the Medical Center concerning a neo-classical house to be declared a landmark, It is owned by the Foundation and they stated that nothing would happen to it ''in the near future." for approximately 5 years, Regarding having it moved' there was no response either way. Mr' Oxlan said that he spoke to Jeff Gibney with the idea that possibly Southold Foundation would be interested in moving the house. Mr. F. Jay Nimtz declared that Southold didn't have any money but they would be of assistance in moving those houses, and they do have 3 or 4 lots. Mr' Oxian felt the Mod/cal Foundation would not consent to having this house declared a landmark. Mr. Stam- per said the plan is to take the houses north of the neo-classical and either move them or tear them down. Thera was more discussion from the Park Avenue group. Mr. Conley/s concern is the encroachment of the development in that neighborhood, Mr. Nlmtz said the opportunity to make that area a district was there two years ago, and it was decided ~- not to. Mr. Conley said the Association needs to ask an opinion from the National Advisory Council. Mrs. Price said the question before the Commission is 6mas it wish to get into the issue. It was decided that June 18, 1979 Page 3 there was not enough-ti.me for the district to be nominated nor was there sufficient time to declare that neo-classical house a landmark. Mr. Wasielewski said that he felt a large portion of the Park Avenue area would qualify for National Register status. Mrs. Price sug- gested that perhaps the Commission or a subcommittee could meet with PANA to discuss their district boundaries. There was further dis- cussion on use and zoning. Mr. Conley then thanked the Commission for allowing him and PANA to express their views. Budget and Finance Mrs. Price reported that she and Ted, as well as John Stamper, have worked on the budget but the committee hadn't really met. Mr. Was- ielewski read a memo from the Commissioners which requested that the budget proposals be submitted no later than June 22, and to use the amended 1979 figures. A review will then be set up by the Commission- ers to make final recommendations to the Council. Mr. Wasielewski and Mr. Stamper drew up two tentative budgets. The basic totals $22,510.00. Last year's budget was $16,600. which was cut $2,000.00. The basic reason for the increase is Trudi Gilbert's position which would be approximately $9,000.00. This position, funded by CETA will be lost in September. The rest of the budget reflects very little change from last year. The position of Preservation Planner has been under discussion as to whether that is a contractual job or should it be on salary. Mr. Kevin Butler, County Attorney, stated that there is no way we can prove that John Stamper is an independent contractor and the county would be liable for violating the employer-employee rela- tionship in not witholding taxes and social security. This will have to be corrected in the Auditor's office. John Stamper will have to be put on payroll, regardless. Mr. Wasielewski said the position of planner and research assistant were entered in the statement of sal- ary and wages. Mrs. Price stated that everything possible was cut down in order to put the money into staff. A second proposal was also prepared. The total on this would be $17,455.00. Mrs. Price spoke about the crucial need for secretarial help. There was some discussion on the two proposals and the C ETA position of research assistant. The stipend for legal services was changed back to $800.00. Mrs. Price then asked the Commission to consider either Budget Propo- sal #1, which was bare-boneing it and included the two staff positions and totaled approximately 22 thousand, the other is one staff, hoping to get a position thru CETA, not bare-boneing it and it totaled ap- proximately $17,000.00. A discussion ensued. Mrs. Price then moved that Proposal #1 be submitted. The total would be $22,810.00 with both positions funded by the county. Mr. Stivers seconded. All in favor. Historic Districts and Standards No report Historic Landmarks and Standards Mr. Oxian reported that APC gave favorable approval to 701 East Op Pennsylvania Avenue as a historic landmark. He mentioned that he had sent out certified letters to owners of 701 E. Pennsylvania and 68437 Pine Road and received signatures from both. June lO, 1979 Page 4 No report Public Relations and Community Education There was no report on Project Landmarks Environmental_lmpact Statement No report Presidential Report Nr. Was|e(ewoki reported that Tim Eckarle informed him that the City is doing an extensive survey on the Monroe -Sample area. James Chis has been hired as a consultant and a presentation will be made at /n executive session July 5th, at 7;30 p.m. in the Child's office. At that time, Childs will outline what the City's plans are for housing stock that is being threatened. Mr. F. Jay NYmtz clarified this matter. He said the Redevelopment Commission felt the Historic Pre- servation Commission should be appraised of the situation. Old Business Mrs, Price spoke about securing the certification of the ordinance of the Commission, and the Commission needs .o schedule the acceptance of this study. Mr. WaalalawskY reported that the Commission duaa not yet have Gaylen Allsop/s report on this matter. Mr. Wasielawskl said he would follow up on this matter. Staff Report Mr. Stamper reported that CETA requested a Time Card for the next City CETA person. He made up such a card for himself and City CETA. The Commission was monitored recently by City CETA and the need arose for relating what the City CETA person actually did. Mr. Stamper said he had talked with Mrs. Gordon Swan, of State Road 23, who bought the old Martens house - an |tallanate structure with asbestos siding. They are interested in having it declared a county landmark and they will take off the asbestos siding. Mr. Stamper said the Commission might then consider it a landmark, Marty Kleva, who owns aoounty landmark on Grape Road, complained that he isn't getting any benefits by having his housma landmark. He cites the need fora tax break, or low interest loans. He sa-id it coats him more money to keep it historic. He said he is going to come in and re- quest his house be taken off the landmark status. There was some dis- cussion on the possibility of applying for a facade easement to ' this structure. Mrs. Price reiterated that the property owner gives up certain rights and he also agrees to maintain a certain quality, once the house is declared a landmark. There was no futher action on `' this matter. Mr. Stamper then requested permission to purchase a book, "Business • t June 18, 1979 Page 5 and Preservation." It has excellent case studies of rehabilitation of commercial buildings, and costs $14.00. Mr. Oxian is doing a re- view of this book. Mrs. Price stated another purchase to be consid- ered is "Buildings Reborn" for which John Brademas wrote the preface. Mr. Nimtz made a motion that the first book be purchased. Mrs. Price seconded and all voted in favor. Mr. Stamper said that Mr. Crumlish stressed the importance of making a copy of the City Survey, and use the xeroxed copy as working copy and lock the originals away. He would like to make a copy of the County Survey as well. There was discussion on this point. Mr. Was- ielewski and Mr. Oxian recommended that this be done and the expense put under Line Item "Photography and Blue Printing. 679 8. New Business No report 679 9. Announcements and Miscellaneous Matters Mr. Wasielewski then said, "Duke, are you going to be with us?" And Mr. Newburn replied, "Yeah". Then Mr. Wasielewski added, "I welcome you very highly..." and gave him information on time and place of Commission meetings. 679 10. Hearing of Visitors There was no further comment. 679 11. Adjournment Mrs. Price moved the meeting by adjourned. Mr. F. Jay Nimtz seconded. All in favor. Meeting was adjourned at 9:15 p•m• SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, July 16, 1979 7:30 P.M. Third Floor County/City Building August 20, 1979 Page 2 £379 6. Committee Reports City Survey John Stamper explained the lists and the numbering system for the City Survey. He said building numbers had to be Changed from a two - digit number to a three -digit number and an eleven -digit identify- ing number had to be typed on each survey card. Mrs. Price wanted to know if the State had made these numbering changes. Mr. Stamper explained that in his discussion with Dick Gantz's office in Indi- anapolis, it was decided to use the three -digit house numbering system on our cards because that is what the State uses in its computer. The two -digit number originally used had been established a number of years earlier by the Indiana Landmarks Foundation, and was the numbering system used by Crumlish/Sporleder and agreed to by the Commission. In the interest of maintaining consistent sur- vey information at both the Spate and local levels, Mr. Stamper agreed with Dick Gantz's office that the three -digit number should now be used. In addition, the number 9 was removed from the list numbers since it had been based on an earlier computer program. Because this number will not be used in the State computer system, Mr. Stamper did not want it to appear on our lists because it only causes confusion. Mr. Stamper then said we are going to send to the State copies of all survey cards ranked 11 or above. The survey cards need to be duplicated and the lists are being duplicated now. Mrs. • Price then asked if the State would pay for duplicating. Mr. Stam- per asked if Brian Crumlish would pay for them since he had received the grant money. Both Mrs. Price and Mr. Wasielewski said the whole contract for the City Survey should be reviewed in this context. Mr. Oxian remarked that whatever the Commission does for the State, the State should pay for it. It was agreed that we will look further into the matter and that the duplicating should be done and that it will be paid for. Budget and Finance John Stamper distributed the balance sheet for the City Survey which reflected double -entry accounting. He explained the various entries. He mentioned that the Commission will still receive from the State $5,400. Crumlish/Sporleder is holding $500.00 in abeyance for the publication of a history. The cost of the entire survey will be known only when the final balance sheet is made. Mr. Stamper said that the $1,000.00 account for Gaylen Allsop's grant for Project Revise is now closed out. Deloris Davisson had provided the Commission with a complete ac- count of Project Landmarks and this account is now closed out, also. Mrs. Price said she would like to have Gaylen's report sent to the National Trust in Washington to Frank Gilbert and one copy to the Midwest Regional Office to Mary Means. Regarding the County Survey, Mr. Stamper said this entails the $5,000 that were previously discussed. This would be in Accounts Receivable from the County General Fund. He said $5,000 had been August 20, 1979 Page 3 spent from the Commission budget of 1976 for the County Survey, and the Commission had received from the State the grant of $5,000. The total amount involved in the County Survey is $10,000.00, and that's what the balance sheet shows. Mr. Oxian reported that the County Commissioners had come up with the sum of $19,000.00 in response to the budget proposal submit- ted to the County Council. Historic Districts and Standards Mr. Gerald Kline contributed a photograph, circa 1895, of the structure at 113 West North Shore Drive, showing the Leeper Brick- yard building. It was sent to Mr. and Mrs. Kline by Congressman Sam Leeper Devine of Ohio. Mr. Oxian mentioned that he had had communication with some of the people in the St. Joe Street area who inquired about possible land - marked structures. Mr. Oxian informed them that the question was not of individual structures, but of a possible district. Mr. Conley, a visitor, informed the Commission that Deloris Davi- sson was working on the application of a possible National Register district in the Park Avenue area. Mrs. Price then said she had brought in some material for John Stamper to peruse regarding Conservation Districts as an alterna- tive to Historic Preservation Districts. She feels that such a district may have a lot to offer in some areas. She hopes, with this material, that a summary could be made of what a Conservation District really is. She clarified that a Conservation District would not have architectural control of buildings; it would not have control over old construction but would have control over new con- struction. Mr. John Stamper then mentioned that he had to do a Certificate of Appropriateness for Charlotte Whittaker's house at 229 West North Shore Drive for replacing of the slate on the front porch roof. He showed an example of Colorbestos which was remarkably similar to the original slate. Mr. Oxian moved that the Commission review favorably on this Certificate of Appropriateness. Mr. Kline se- conded this motion. It passed unanimously. Historic Landmarks and Standards Mr. Stamper said he would like to get recommendations from the Commission for the review of the adaptive re -use of Tippecanoe Place to Dick Johnson of the Area Plan Commission. The first recommenda- tion was that the twelve parking spaces in front of the building should be eliminated. The integrity of the front of the building and grounds facing Washington and Taylor should be maintained. There • was discussion on this issue. Mr. Nimtz mentioned that he had talked to Bob Kuehl, the manager of the Oliver Estate and that Mr. Kuehl had said no contact had been made with him regarding his objections or non -objections of this adaptive re -use. Another recommendation was for the lighting fixtures for the parking area. It was specifically August 20, 1979 Page 4 recommended that a lighting fixture, "Mattoon Street" made by Wels- bach which consisted of a decorative pole wtih a covered globe be used and that the light intensity on the parking lot be no greater than one footcandle. Next, the surfacing of the parking lot was discussed and it was re- commended that a suitable paving, in keeping with the historic char- acter of the building be used. It was felt that a monolithic sur- face such as asphalt or concrete was ugly and out of keeping with the historic character. Ms. Sporleder suggested a type of concrete blocks with grass growing in between or bricks or cobblestones. Special emphasis should be made on the driveway. The Commission recommended that a study be made of the impact on the West Washington Street Historic District of the total parking requirements for the restaurant, including on -street parking. This study should look at presently proposed and future commercial de- velopment within the District. No future additional off-street_park- ing should be allowed to affect another historic house in the area. Input from neighborhood residents should be included in this study. Mr. Stamper then reiterated this list of recommendations, and everyone concurred. September 4th is the date these plans will be reviewed. Signage was then discussed and it was agreed to wait un- til there were some sign proposals to look at before any recommen- dations were made. Mr. Oxian then said the two items on the agenda would first be dis- cussed in committee rather than at a regular Commission meeting. Legal No report. However, Mrs. Price reported that the Historic Land- marks Foundation is trying to put together another "Law Day" in which a legal staff from throughout the State is going to work on state legislation. She would hope that the Commission would be involved. She will have details later. Public Relations and Community Education No report. Environmental Impact Statement No report. Presidential Report No report. August 20, 1979 Page 5 Staff Report • Mr. Stamper requested the Commission to fund - from Line Item Technical Assistance for some 13 hours overtime for Trudi Gilbert who had come in on Saturday and Sunday to do some urgent typing on the City Survey cards. Mrs. Price so moved that this expenditure be authorized. Mr. Gerald Kline seconded and the motion passed. Should the need arise, it was agreed that Trudi could work some further weekends. Mr. Stamper then requested the purchase of the volumes listing the National Register of Historic Places. There was discussion. on just how necessary these volumes are. Mr. Nimtz asked that no action be taken on this at this point. Mr. Stamper then brought up the review of the proposed Southern Alternate Route of the U.S. 20 Bypass. Mr. Stamper demonstrated on a map he had prepared showing the various structures that would be affected b�( this route. He explained that the black dots on the map indicated homes that are ranked 10 or above, some of which are superior. Mr. Oxian explained that some of the structures would be in jeopardy. Mr. Oxian rpade a motion that a letter should be writ- ten and sent to McMillem, objecting to the Southern Route because of the distruction and adverse effect that route would have on his- toric structures. Discussion centered on whether the president of the Commission should sign the letter, as well as John Oxian and • John Stamper. It was also suggested that a copy of the letter be sent to the Governor, and all other people or agencies that might have an interest in this project. Mr. F. Jay nimtz then seconded the motion and it passed unanimously. 879 7. Old Business There was no old business to discuss. 879 8. New Business Mrs. Price then spoke about certain enforcement of legislation and said she has always questioned the enforcement of federal and state regulations in relation to preservation projects. She said there was a meeting of the National Association of Attorneys General - the Midwest group - in Mackinaw Island in July at which time they passed a resolution that had to do with the enforcement of covenants and the regulations that are present in the Federal program. She said the great question is: Who enforces these things? Is it SHPO? If anyone is in error or non-compliance, to whom does one turn? The Attorneys General are saying there should be a person in the Attorneys General's office specifically concerned with en- vironment and thus they have passed this resolution. She said there is an Assistant Attorney General in the State Attorney General's office, Michael Schaefer, who will concern himself with questions of non-compliance with Federal regulations. 0 August 20, 1979 Page 6 Mrs. Price then said that she had a copy of the new preservation bill which has been submitted to Congress. She cited several problems that occurred when working with the preservation program. She said Seiberling is the Congressman from Ohio who has intro- duced a new bill, called, New Directions for the 1980's, which will deal with a.number of these problems. It may not get any action this year, but Mrs. Price wanted to apprise the Commission of this matter. She said that in addition they suggest setting up a Nation- al Center for the Building Arts in Washington, having to do with crafts. Mr. Stamper then informed the Commission that the services of Trudi Gilbert will be terminated by CETA at the end of September and he wondered what the Commission wants to do in this regard. It was decided to have a personnel committee, consisting of the officers of the Commission, meet Monday, August 27, in the Area Plan Conference Room at 7:30 p.m. Mrs. Price commended John Stamper for all the reports he has been submitting. Mr. Oxian then brought up the matter of a fee schedule. He felt the Commission should charge for the services of writing up the Certificates of Appropriateness. He discussed this with Mr. Lar- rison about other services the Commission does and what it costs to do such work. It would have to be brought up before the Council • and the Commissioners would support such action. Mr. Oxian then made a suggestion that John Stamper write up a fee schedule. A motion was made by Joann Sporleder that John Stamper write up a proposal for a fee schedule for various services. Mr. Nimz second- ed this motion, but said it would be difficult to decide whether such fees would go into the city or the county general fund.• Mr. Stamper said he had a good book from HCRS which dealt with fee schedules. All voted in favor. 879 9. Announcements and Miscellaneous Matters No further announcements. 879 10. Hearing of Visitors Mr. Conley spoke about some possible hospital rezoning in the Park Avenue area, but said no landmark or district is involved. This would involve "C" to "F" rezoning. There was some discussion on this matter. 879 11. Adjournment Mr. Nimtz moved that the meeting stand adjourned. Ms. Sporleder seconded and all voted in favor. The August meeting adjourned at 9:35 p.m. SUBMITTED BY: Joann Sporleder, Secretary NEXT REGULAR MEETING DRAFT PREPARED BY: Gertrud C. Gilbert Monday, September 17, 1979 7:30 p.m. Room 323 County/City Building historic preservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Third Floor Conference Room Regular Meeting, Room 323 September 17, 1979` County/City Building 7:30 P.M. A G E N D A !. Call to order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. 'Committee Reports City Survey 1. Progress report on City Survey information to be sent to the 'State 'Historic Preservation Office. Budget and Finance Historic Districts and Standards 1. Certificate of Appropriateness for 107 North Shore Boulevard. Historic Landmarks and Standards 1. 66251 Cedar Road, Landmark designation approved by owner. Legal Public Relations and.Community 'Education 1. Report on "Celebration of Architects".exhib`it and slide program. Environmental Impact Statement Presidential Report Staff Report 1. Report on U.S. 20 Bypass. 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors 11. Adjournment • HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report September 17, 1979 dine Item 111 Historic Preservation Planner 212 Postage 213 Travel Expenses 215 Books 241 Printing, other than office supplies 242 Publication of Legal Notices 243 Photography and Blue Printing 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication 360 Office Supplies 371 Publication of C. of A. 570 Dues and Subscriptions .1979 .Budgeted Current Bills Balance $ 8,500.00 $ 990.50 $ 3,947.99 300.00 16.86 174.42 800.00 -0- 545.15 150.00 26.25 106.75 200.00 -0- 162.69 200.00 -0- 200.00 200.00 -0- 76.15 300.00 35.00 241.80 100.00 -0- 100.00 800.00 -0- 800.00 2,000.00 82.38 1.372.69 200.00 -0- 200.00 200.00 30.86 139.77 500.00 -0- 294.86 150.00 -0- 113.00 $ 14,600.00 $ 1,181.85 $ 8,475.27 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report July 16, 1979 MW Budgeted Current Bills Balance Line Item 111 Historic Preservation Planner $ 8,500.00 $ 978.13 $ 6,040.37 212 Postage 300.00 18.37 207.26 213 Travel Expenses 800.00 63.75 545.15 215 Books 150.00 14.00 133.00 241 Printing, other than office supplies 200.00 -0- 173.39 242 Publication of Legal Notices 200.00 -0- 200.00 243 Photography and Blue Printing 200.00 65.85 76.15 244 Stationery and Printing 300.00 2.70 281.30 252 Equipment 100.00 -0- 100.00 261 Legal Services 800.00 -0- 800.00 263 Technical Assistance 2,000.00 -0- 1,700.00 265 Publication 200.00 =0-i 200.00 360 Office Supplies 200.00 1.74 183.98 371 Publication of C. of A. 500.00 -0- 500.00 570 Dues and Subscriptions 150.00 -0- 113.00 $ 14,600.00 $ 1,144.54 $ 11,253.60 historic r � ' p eservation comm�ssion of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 1219 284-9798! Regular Meeting Conference Room - Monday, July 16, 1979 Room 323 7:30 p.m. County/City Building M I N U T E S 779 1. Call to ;Order Vice President John Oxian called the meeting to.order at 7:40 p.m. 779 2. Roll Call MEMBERS PRESENT: Mr. John Oxian, Mr. _Tim Eckerle,-Mr. Gerald Kline, Mr. F, Jay Nimtz, Mr. Odell Newburn, Ms. Joann Sporleder, Mrs. Ruth Price MEMBERS ABSENT: Mr. Ted'Wasie,lewski, Mr. Al Stivers OTHERS PRESENT: Mr. John Stamper, Mrs. Gertrud Gilbert, Ms. Jeanne Derbeck, Ms. Barbara Schankerman, Mr. Gaylen Allsop, Mr. Jim Conley, 'Mrs. F. Jay Nimtz, Mr. Brian Crunlish, Ms.'Deloris Davisson, Ms. Rita Kopczynsk 779 3. Approval of Minutes Mrs. Price moved that the May minutes be approved as submitted. Mr. Eckerle'seconded. All voted in favor. Mr. Oxian then said that his statement, in the June minutes, at the top of page three, should read, "there was sufficient time to declare the neo-classical house a landmark." Mrs. Price then moved that the June minutes be accepted with this one correction.` Ms. Sporleder seconded and all voted in favor. 779 4. Treasurer's Report Copies of ,the July Treasurer's` Report were distributed and Mrs. Price moved it be accepted as presented. Ms. Sporleder seconded. All voted in favor. Mrs. Price then asked John Stamper to prepare a written report of the following items for the next meeting. 1. The status of $5,000 re- imbursed to the; Commission for the survey done in the County which was deposited in the General Fund of the County. 2. The status of the money appropriated last year for city plaques. The Commission was to be reimbursed. Regarding this, Mr. Oxian replied, No, not yet, but that will be done." 3. The status of the grant for Consultant services which involved the work Gaylen Allsop did on ordinances, pro- July 16, 1979 Page 2 cedures and recommendations. 4. The status of the grant from the National Trust for the educational project. Mr. Oxian said that since there was no special account for the $5,000, and since there was no program to spend it on, it was put into the County General Fund with the stipulation that the Commission would write up a pro- gram, when the Commission wanted the money and go before the County Council to use the $5,000. Mr. Oxian said the $5,000 is still there. Mrs. Price then reiterated that she wants an up-to-date written re- port at the next meeting on these matters. 779 5• Correspondence Mr. Stamper reported that the Commission had received the regis- trations forms for the National Trust's annual meeting and conven- tion in San Francisco. A letter from the County Council that Odell Nuewburn was unanimously appointed to the Commission was received. A letter was sent to Mr. and Mrs. Vergil Meisner regarding their house on which they are doing a lot of work. Hopefully, in a year or so, the house could be declared a county historic landmark. A letter from Paul Godollei, of Cole Associates, who is working on the Celebration of Architects exhibit in October was received. He wants • John Stamper and/or Joann Sporleder to work with him to help set it up. A letter from French Realty, upon request, for information of a house on Walnut Road in New Carlisle which is now for sale was received. Mr. Oxian reported that a superior house on Grape Road, north of University Mall has been sold, and perhaps this could be another landmark. Mr. Oxian read a letter he wrote to Robert E. Hittle, Director of En- vironmental Services, of McGillem & Associates concerning the pro- posed U.S. 20 Bypass, and stated that the Landmarks Committee of the Commission is very much opposed to having the southern alternate route become the U.S. 20 Bypass because of the probable distruction of sev- eral county landmarks. There was discussion on this matter and Ms. Sporleder felt that it was a good letter, but should have come from the Commission. She also said that she would like to see a map of the proposed route, the landmarks that are involved, etc. Mrs. Price said that, in essence, the Commission has not taken a position and has not made a decision in this matter. Mr. Oxian replied that the matter was discussed at the June meeting; no one objected and, therefore, the let- ter was written. A list of landmarks, potential landmarks and all other buildings involved on the proposed route were read by Mr. Oxian. Mr. Stamper also mentioned about the letter he had sent to Mr. Hittle and that he had asked Mr. Oxian to write the letter. These letters were personal opinions not H.P.C. policy. 0 July 16, 1979 Page 3 • 779 6. Committee Reports City Survey Mrs. Price said she had requested a general caucus with the Consultant with the specific purpose of going over the proposed historic districts. A tentative date for this meeting was set up for Wednesday, August 1st, at 7:30 p.m. on the 14th Floor. Mrs. Price wanted all the Commission members to have maps from Brian with the scored in areas. The Commission members can then study them and make recommendations. Mr. Brian Crumlish then discussed the preliminary draft he had execu- ted which divided the city into neighborhoods, and explained the vari- ous symbols in this draft. A black dot on the map denotes a very su- perior structure, and a circle an above-average, interesting structure. The maps indicated historic district recommendations. The double cross- hatching is a district that is strongly recommended, and the single cross hatching indicates an area of historic context.and not necessari- ly a complete district. Mr. Crumlish then concluded his remarks and was thanked for his "heroic efforts." Budget and Finance John Stamper mentioned that he had sent all Commission members a copy of the submitted budget proposal and stated that they were staying • within the 7% increase over the amended budget which then amounts to $15,670. In addition, the county was requested to fund the position of secretary/research assistant for an additional $9,000. Mr. Newburn had a few questions which were then clarified. Mrs. Price then stated that the Commission probably will have to pay fringe benefits for John Stamper. Mr. Stamper said that all indica- tions are that they won't approve it. There was discussion on this matter. Historic Landmarks and Standards Mr. Oxian informed the Commission that the Rouse Report on the Odd Fellows building was publicised in the paper and said Ms. Sporleder had made a motion to have the building nominated for landmark status as soon as the report was completed. Mr. Oxian wanted to know what action the H.P.C. should take on Ms. Sporleder's motion. Mr. Eckerle suggested that the Commission wait a bit until the building is sold because three potential buyers were looking at the building and only one was interested in its historic aspect. Mr. Eckerle suggested that no action be taken for 45 days. Mr. Oxian asked every commission mem- ber his opinion on what action to taken on submitting to City Council for landmark status on Odd Fellows Building. Mr. Stamper said he would supply Mr. Newburn with copies of all the material on the Odd Fellows Building. The consensus was reached that the Commission would wait 30 days before taking any further action on the Odd Fellows Building. Historic Districts and Standards No report. Mr. Conley did not have any report on PAHA. July 16, 1979 Page 4 Legal Mr. Gaylen W. Allsop stated that the H.P.C. had requested a National Trust Grant to do some work on what the status of this Commission was legally. He report dealt with the South Bend, St. Joseph County His- toric Preservation Commission ordinances. Six areas were dealt with within that context: Enforcement as to the preservation of historic structures, sites and districts; Possible formulation of a Design Re- view Board to handle Certificates of Appropriateness procedures; Appli- cability and legality of landmark and district standards; Certification of the enabling ordinances; Examination of state enabling legislation as it pertains to legal authority and local ordinances; and Facade Easements. He explained a bit about each one of these areas. He men- tioned that the Commission could in no way come under the present His- toric District Enabling Act. A copy of his complete report will be made available to each Commission member and a copy of the entire report should be considered as an adendum to these minutes. Mr. Allsop could see nothing absolutely wrong in the Commission accepting gifts. He felt it might be a good idea to put in an amendment, that Mr. Oxian had given him, that would allow that specifically. Questions were raised as to buying real estate and Mr. Allsop said this could be work- ed out. Mr. Allsop was then thanked for his comprehensive presentation. Mr. Nimtz informed the Commission that there was an upcoming confer- ence on Historic Preservation Law in Chicago, which Gaylen might attend. He then moved that the report be accepted and the fee for payment be authorized. Mr. Newburn seconded. All voted in favor. Public Relations and Community Education Ms. Deloris Davisson and Ms. Rita Kopczynski then spoke about the National Trust grant, Project Landmarks. She distributed copies of the evaluation which were sent to the press. She discussed the budget and how this money was spent. She mentioned the various components of the project and the ten inservice training session for school teachers which were held last year at Central High School which were well at- tended. It was so successful that there is a possibility it would be done again. Ms. Davisson related that the State funded a grant for her in the school corporation for a project: "Architect -in -schools". Ms. Davisson mentioned how enthusiastic the teachers were and that they en- joyed getting the free materials. Ms. Kopczynski spoke about the book- let, "What is Preservation All About?'' Ms. Davisson stressed that one of the goals was to make people more visually aware of their living area and their neighborhood. At the end of the presentation, Mr. Nimtz sug- gested that perhaps this project could be written up to get some recog- nition either from the National Trust or the Historic Landmarks Founda- tion for them and this project. He suggested appointing a special a- wards committee of Ruth Price, Joann Sporleder and himself to look into getting this recognition. Mr. Newburn then made a motion that such a committee be formed. Mr. Tim Eckerle seconded. All voted in favor. Joann Sporleder was appointed chairman of this committee. Ms. Davisson mentioned that regarding her "Architect -in -schools" grant, a steering committee with Ken Geoffrey would be called. Ms. Sporleder made a motion that Ms. Davisson's and Ms. Kopczynski's final report on Pro- ject Landmarks be accepted by the Commission. Mr. Kline seconded and it passed unanimously. July 16, 1979 Page 5 Environmental Impact Statement No report. Presidential Report Mr. Oxian declared that there are at least 6 houses on the Auto Tour Map that are not shown as landmarks. He will mark them on the map and send it up to the office. He spoke about a certificate that would be given to people whose homes, former schoolhouses, were declared landmarks by resolution. He showed a sample of the proclamation and the wording to be included and asked if any Commission members recommended any changes - none was forth- coming. Mr. Oxian then stated that he will call a committee meeting to take final action on this issue. Staff Report Mr. Stamper spoke about 2 Project Proposals, copies of which had been mailed to Commission members. In conjunction with Deloris Davisson, one project calls for 3 carousel slide trays, one of General Intro- duction of the History of South Bend and St. Joseph County, the second will be on 19th c. architecture, and the third on 20th c. architecture. The second Project Proposal was to take further photographs which were not taken on the County Survey. Mrs. Price moved that both these pro- jects be approved and the funding would come from the Line Item, Tech- nical Assistance. Mr. Nimtz seconded and the motion passed. Mr. Stamper then mentioned that he was working with Doug Rice on nominating the Chapin House to the National Register of Historic Places. Mr. Stamper stated that he had checked out another log house in the County, this one at 66251 Cedar Road, and that he was going to talk with the owners about it. Mr. Oxian saw the log house on tour of county homes for possible future landmarks. Mr. Oxian spoke about some other county homes which could be declared landmarks but which had had some additions or deletions, and the owners wanted some architectural opinion before they could be declared landmarks. He said Mr. Stamper has been working on these matters. 779 7• Old Business Ms. Sporteder brought up the matter of the Darden Bridge. She said she would like to start the process for nomination of this bridge to the National Register of Historic Places, in order to get some "help" for it. It is a locally declared landmark. Mrs. Price moved that Ms. Spor- leder prepare an application for nomination of the Darden Bridge to the National Register of Historic Places. Mr. Nimtz seconded this motion and the motion passed. • 779 8. New Business Mrs. Price stated that the funding at the national level for the De- partment of the Interior was cut by the sub -committee of the House to 50 million. July 16, 1979 Page 6 Mrs. Price spoke about pending legislation in Washington and the amendment to the 1980 Appropriation bill which would require the spe- cific consent of the owner to list a property on the National Register of Historic Places. Joann Sporleder moved that the Commission send letters to various members of the Senate in support of removing this amendment mandating owner's approval of landoark status. Ruth Price seconded. There was some discussion by Mr. Nimtz and others on this matter. All members voted "aye" to this motion, with Mr. F. Jay Nimtz voting "nay". Mr. Oxian then brought up the proposed wording on the certificate which will be given to home owners of resolution -declared landmarks. There were no objections and Mr. Eckerle moved that it be accepted. Mr. Nimtz seconded and the motion passed. Mr. Oxian, however, will still refer this matter to committee. Ms. Sporleder asked if anything had ever been done about hedgerows. Mr. Oxian said he had not tackled this problem because he wanted to finish off all the landmark structures first in the southeast side of town. He said he'll get to the hedgerows eventually. 779 9• Announcements and Miscellaneous Matters Mr. Nimtz informed the Commission that Ruth Price had made an excel- lent presentation at the Kiwanis Club on the West Washington -Colfax • area. Mrs. Price asked when, or if the Commission was going to examine the Monroe/Sample Street project. Mr. Eckerle said Redevelopment Commis- sion will draw up final plans which then will be presented to the City Council. He further clarified this issue. Nothing has been officially drawn up. Mr. Nimtz said Redevelopment would be pleased to have any in- put from the Commission. Mr. Stamper then presented a most interesting slide presentation, in- cluding the Downtown Mall of Columbus. He further included slides of North Manchester, Evansville, and Vincennes and an overview of preser- vation projects being done in South Bend. 779 10. Hearing of Visitors Ms. Barbara Schankerman then took the floor and read a letter from the Advisory Council for Historic Preservation to Carl Ellison on No- vember 30, 1978. She was researching the development of the Century Mall. She is still concerned about the status of the Odd Fellows Build- ing, and asked if the stipulation of the Advisory Council was complied with. If not, she would like to see the Commission contact the Advis- ory Council and/or HUD to make that compliance. Mrs. Price stated that the City does not yet have a design for Century Mall. Mr. Eckerle clarified the issue, and said that Gruen is going to work with the National Advisory Council to have their input into the total design stage. He further stated that he can provide substantial documentation that the City is in compliance. Mr. Oxian asked Mr. Eckerle to send a r-opy of all correspondence between the Advisory Council and C.D. and Re- development and on the Odd Fellows Building to himself and the H.P.C. office and also to Ms. Schankerman. July 16, 1979 Page 7 • 779 11. Adjourment 40 f Mrs. Price made a motion to adjourn. Ms. Sporleder seconded and the July meeting stood adjourned at 10:30 p.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING Monday, August 20, 1979 7:30 p.m. Room - 323 County/City Building historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room August 20, 1979 - Room 323 7:30 p.m. County/City Building AGENDA< 1. Call to Order 2 Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports City Survey 1. Progress report on City Survey information to be sent to the State Historic Preservation Office. Budget and Finance . 1. Report on accounts for the City Survey, Project Revise, Project Landmarks, and the County ;Survey. 2. Report on status of budget proposal submitted to County. Commissioners. Historic Districts and Standards 1. Local District Reports 2. Review of Certificate of Appropriateness for 229 North Shore Drive. Historic Landmarks and Standards 1. Review and recommendations for the plans for the adaptive re -use, of Tippecanoe Place. 2. Review and recommendations for request for zoning change for house at 53597 Ironwood. 3. Review and recommendations for action on 52060 Quince Road. Legal Public Relations and Community Education Environmental Impact Statement Presidential Report Staff Report: 1 . Request for tec; ,n i ca l assistance funding for Trud i Gilbert for City Survey State forms. 2. Request for funds for purchase of National Register of Historic Places listing. 3. Review of Proposed Southern Alternate Route of the U.S. 20 ByPass. 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of Visitor's 11. Adjournment ,HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 _Treasurer's Report August 20, 1979 Line Item 111 Historic Preservation Planner 212 Postage 213 Travel Expenses 215 Books 241 Printing, other than office supplies 242 Publication of Legal Notices 243 Photography and Blue Printing 244 Stationery and Printing 252 Equipment 261 Legal Services 263 Technical Assistance 265 Publication 360 Office Supplies 371 Publication of C. of A. 570 Dues and Subscriptions 1979 Budgeted Current Bills Balance $ 8,500.00 $ 1,101.88 $ 4,938.49 300.00 15.98 191.28 800.00 -0- 545.15 150.00 -0- 133.00 200.00 10.70 162.69 200.00 -0- 200.00 200.00 -0- 76.15 300.00 4.50 276.80 100.00 -0- 100.00 800.00 -0- 800.00 2,000.00 244.93 1,455.07 200.00 -0- 200.00 200.00 13.35 170.63 500.00 205.14 294.86 150.00 -0- 113.00 $14,600.00 $1,596.48 $9,657.12 historicpreservation commission • of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room August 20, 1979 Room 323 7:-30 p.m. County/City Building M1 NUTES` 879 1. Call to Order President Wasielewski called the meeting to order at 7:40 p.m. 879 2. Roll Call MEMBERS PRESENT: Mr. Ted Wasielewski, Mr. John Oxian Mrs.' Ruth Price, Ms.'Joann Sporleder, Mr. Gerald Kline, Mr. F. Jay Nimtz MEMBERS ABSENT: Mr. Al Stivers, Mr. Tim Eckerl;e, Mr. Odell Newburn i OTHERS PRESENT: Ms. Jeanne Derbeck, Mr. James Conley, Mr. John Stamper, Mrs. Gertru;d Gilbert 879 3. Approval of Minutes Mr. Nimtz moved that the July minutes be approved 'as submitted. Mr. Oxian seconded this motion, ;and it passed unanimously. 879 4. Treasurer's Report Mrs. Ruth Price said that the question of withholding and Social Security' deductions for John Stamper should be taken up with'the County Auditor. She also mentioned the $5,000 which was placed in the County General Fund. Mrs. Price then moved that the Treasurer's' Report be accepted as submitted. Mr. F. Jay Nimtz seconded and the motion passed. 879 5• Correspondence Mr. Wasielews'ki said the up -coming 33rd Annual Meeting of the Nation- al Trust in October in San Francisco. 'Mrs. Price moved that John Oxian, who will be the only, Commission member attending, be reim- bursed for his registration fee of $105-00. Mr. Kline, seconded and the motion passed. Historic Preservation Commission called to order 7:30, 19 November, 1979 by Ted Wasielewski. 2. Roll Call: Members present, F. Kline, John Oxian, Jay Nimtz, Odell Newburn, Ted Wasielewski, R. Price, Joann Sporleder and John Stamper, planner. Others present: Bill Brown and members of Southhold Restoration. 3. Approval of Minutes: The minutes of the October meeting had not been completed before the secretary left, therefore there were no minutes read or approved. The order of buiness was waived so that Bill Brown could make a present- ation of alternatives on Tippecanoe Place, for a Certificate of Appropriateness. It was moved and seconded to do the front window as a door to look like a window, keeping the original sill. It was moved and seconded that the porte-cochere remain an open space. This also passed with two abstensions. The architects must now take their proposal to city council because the Certificate of Appropriateness was denied because of the porte-cochere. 4. Treasurerb Report: Ruth Price presented a line item review to see where we could get money to pay John Stamper to the end of this year, and to get him a full time research assistant for the month of December. John Oxian moved and Jay Nimtz seconded moving line items into technical assistance it was passed unanimously. It was further agreed to return to the county all unused monies for the 1979 budget year. Ruth Price requested that the budget committee meet in December to review again the probable rearraingement of line items in the 1980 budget so that John Stamper's salary could be set finally at $12,600. It was moved by John Oxian. Seconded by Joann Sporleder that John's salary be $12,600 passed unanimously. Duke Newburn suggested that all budget matters be discussed with Nagy before or with the County Commissioners. A part time CETA typist student for at least 3 hours a day. 5. Correspondence: no report 6. Committee Reports: A.City Survey - Ruth reported that she is working with John Stamper on the maps and typing. B.Historic Districts and Standards - John Oxian will set up a meeting with Mrs. Delaurelle to work through the standards thatwerepresented. to the commission for the Edgewater Place Historic District. The West North Shore Historic District wants to apply for National Register designation and they will do --the work. The city has put out for bids for new lighting on West Washington Street. C. Landmarks and Standards - The house at 66963 Cedar will come up next month for landmark status. The forms for the Odd Fellows Building landmark status were sent to Indianapolis November 15, 1979 and a letter was sent to the State Preservation Officer and the Keeper of the Register for determination of eligibility on the National Re giste r. D. Legal - F. Jay Nimtz introduced Gaylen Allsopwho is again going to be our legal council. Galen presented 4 areas which he felt neededinnmediate attention. 1 . nforcement of our ordinance 2. Problems of facade easements. 3. The problems of where we do or do not fit into the state enabling act of 1975. 4. Other matters to be considered on a project to project basis. F. Jay Nimtz moved that Gaylen be instructed to work on enforcement, facade easement, and reception of monies and properties; and the exact amount of renumeration he is to receive be worked out by the budget committee and,Gaylen Alsop Duke Newburn seconded and it was passed unanimously . Gaylen said that he would help draft enabling ordinance and amendments, also. E . Public Relations: no report F . Environmental Report: no report G . Presidents Report: Ted Wasielewski received a letter from T. Brooks Brademus in regard of rennovation of the Odd Fellows Building. H.Staff Report: John Stamper reported that Trudy has gone and he needs help in the office, both a typist and research assistant. It was suggested that county CETA might help. 8. New Business: Applications for CD grants must be in by December 14. It was suggested that an application be made to secure help in administering districts and making environmental reviews and $5,000 should cover that. Another CD application could be made to help with the publication of the city survey and history, including mapping, research, photography, and writing. Ruth Price said that the advisory council could give us respon- siblity to do the environmental impact statements for all historic structures and we would need additional help to do that. John Oxian has talked with Mullen about getting part time hlp or personal from CD. Ten Wasielewski will call a special meeting after Thanksgiving to help John Stamper write applications for CD grants. John Oxian said he would set up a meeting with Kelsenburgj Mullen, and John Hunt to see about the possibility of personal from CD - It was suggested the CETA should be contacted again to see if we can get a secretary now. 9. Announcements: None 10. Hearing of Visitors: Gone 11. Meeting was ajourned at 9:57 p.m. Respectfully Submitted Joann Sporleder Secretary 71 kL,.j h historicpreservation commission of south bend and st. joseph county ROOM 1123 COUNTY CITY BUILDING south bend, Indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room September 17, 1979 Room 323 7:30 P.M. County/City Building M I N U T E S 979 1. Call to Order President Wa-sielewski called the meeting to order at 7:40 p.m. 979 2. Roll Call MEMBERS PRESENT: Mr. Ted''Wasielewski, Mr. John Ox'i'an, Mr. F. Jay Nimtz, Mr. Gerald Kline, Ms Joanne Spor- leder MEMBERS ABSENT: Mrs. Ruth Price, Mr. Timothy Eckerle, Mr. Al Stivers, Mr. Odell Newburn OTHERS P-RESENT: Ms. Jeanne Derbeck, Mr. Steven Compton, Mr. Jon' Taylor, Mr. John Stamper, Mrs. Gertrud Gilbert Mr. Ted Wasielewski asked, with the Commission's approval, for sus- pension of the agenda in order to allow Mr.Steven Compton, Assis- tant Director for Planning, Community Development Program, to give a presentation regarding lighting on the West Washington Street District. There were no objections. Mr. Compton then read a memo he had sent to John Stamper regarding the City's use of some 197$' C.D. program monies for lighting on West Washington Street which would have to be under contract be- fore December 31, 1979. He outlined the procedures necessary to take advantage of these monies and showed the type of lighting that would be used,- nineteen individual street lamps, each having a 350 watt high pressure sodium vapor light, located from William Street on the east to Chapin Street on the west. Twelve old lights and posts will be removed to provide,a unified appearance and'main- tain the character of the neighborhood. The new lamp fixtures will be of a colonial or traditionaire design, black in color, and placed atop fourteen foot hexongonal precast concrete posts. Mr. Compton said that his agency in consultation with the State Historic Pre- servation Officer has the responsibility of determining whether an undertaking will have an effect upon National Register or eligible properties. He ;then summarized that 'his 'agency ,is asking the Com- mission to concur with the 'decision of his agency that this project September 17, 1979 Page 2 will not affect, but rather maintain the character of the West Wash- ington Street -Area. There was some discussion of this project. Mr. Nimtz then moved, subject to the appearance of a quorum, that the Com- mission approve the request of the City for this project -and maintain the existing character of the neighborhood. Mr. Oxian seconded this motion. Mr. Compton then requested the Commission draft a letter to his agency reviewing this project and stating that it had no adverse effect on the West Washington Historic District. 979 3. Approval of Minutes Mr. Nimtz moved, subject to a quorum appearing, that the August Min- utes be approved as submitted. Mr. Oxian seconded. The vote was de- layed. 979 4. Treasurer's Report Copies of the Treasurer's Report were distributed. Mr. Oxian moved, subject to the appearance of a quorum, that the September Report be accepted as presented. Mr. Nimtz seconded. A vote on this motion was delayed. 979 5• Correspondence Mr. Ted Wasielewski then read a letter received from Senator Birch Bayh regardingthe fiscal 1980 Interior appropriation bill requiring the consent of the owner to list a property on the National Register. In essence, he stated that he would continue to study this bill and keep in mind the Commission's objections. 979 6. Committee Reports City Survey Mr. Stamper reported that Janice Hosier, the Research Assistant, has been working on the Edgewater and Monroe -Sample Street areas for his- tories of structures. She has found that, in many cases, the con- struction dates of the structures did not agree with the dates given on the Crumlish/Sporleder lists. Many dates were as much as 30 years off. Particularly disturbing are errors on houses which had histories done. For instance, Tippecanoe Place was estimated at 1870 on the lists. The card had the history on it, showing a date of 1886. This information should have been used by Crumlish/Sporleder when they typed the dates on the lists. Mr. Stamper feels quite uncomfortable sending lists with such discrepancies to the State, so he is now having Janice check the 1932 assessment records for the dates they have. Where large discrepancies exist, further research will be done, and where necessary, Mr. Stamper said he may have to go out and look at these structures him- self, to determine the construction date. He said this work would take some time but that it needs to be done. Mr. Nimtz then said this in- deed should be brought to Brian Crumlish's attention. Mr. Stamper said most of the downtown quadrants seem to be in error. Ms. Sporleder said the construction date of a Vernacular style house was very hard 9 to pinpoint. September 17, 1979 Page 3 Budget and Finance Mr. Oxian reported that he had had a talk with Mr. Peter Mullen, at which time he brought up some proposals, none of which are, at this time, definite. Mr. Oxian will keep the Commission informed on this matter. Historic Districts and Standards The Certificate of Appropriateness for 107 North Shore Drive was brought up. Mr. Stamper wanted to bring to the Commission's at - tion that the owner, a Mrs. Looney, wanted a Certificate prior to making some landscaping changes. This Certificate was approved by the Landmarks Committee. Historic Landmarks and Standards Mr. Oxian wished to bring up 66251 Cedar Road for landmark desig- nation. This address includes a summer house, a barn and a log house, as well as the residence and other outbuildings. Mr. Oxian moved that this group of buildings be designated an historic land- mark by ordinance of the County Council. Mr. Gerald Kline seconded this motion. The owners have signed the consent form. Due to lack of a quorum, it was not, at this time, put to a vote. Another structure which the Landmarks Committee wished to bring up for landmark designation was 26191 Quinn Road. The owner of the house had wanted landmark designation, but after her husband died, she moved out of the house and never sent the letter of approval. The house is now vacant. Mr. Oxian said the next person who might buy this house may need some help in restoring it. No letter of .approval has been received, but Mr. Oxian made a motion that this house be declared a landmark. Mr. Oxian believes the house still belongs to Mrs. Paul Mangus. Mr. Gerald Kline seconded this motion, yet, due to lack of quorum, it was not put to a vote. Mr. Oxian then discussed some of the matters brought up in the Land- marks Committee meeting of August 29th; The U.S. 20 Bypass was dis- cussed in that a public hearing had been set for September 12, with John Stamper attending and making a presentation with the map and a letter. Discussion centered on the house and church at 916 Lindsey for which the Bureau of Sub -standard Housing hasrecommended demoli- tion. Calls have been received on this matter and Mr. Oxian believes the church has been sold. Regarding the matter of Women in Construc- tion, Mr. Oxian sent a letter to the park department regarding the Powell House; a Ms. Nola Jeffreies is searching for materials for the Powell House. The church may be an appropriate source. Mr. Ger- ald Kline is working on the Zion Church as a possible landmark. An amendment to the Ordinance was likewise discussed in which it could be proposed to establish Conservation Districts as long as such a district is not used in an area which should be an historic district. Mr. Ted Wasielewski then asked for a vote to approve the Minutes, since a quorum was now present. All voted in favor of approving • the Minutes for August. Likewise, all voted in favor of approving September 17, 1979 Page 4 the Treasurer's Report as submitted. Next there was a vote to approve the proposed lighting for West Washington Street. All voted in favor. Next the motion to designate 26651 Cedar Road a County Landmark was voted on and all voted in favor. The discussion then reverted to 26191 Quinn Road and Mr. Nimtz declared there must be some heirs someplace who could consent to having this structure designated a landmark. Ms. Sporleder made an amendment to the original motion to have this structure de- clared a landmark, that a registered letter, return receipt re- quested, be sent to the owner asking for a consent to this action before it is submitted to County Council. Mr Nimtz seconded this amendment. All voted in favor of the amendment, and all voted in favor of the motion. Legal Mr. Oxian then read a letter sent to Gaylen W. Allsop, and signed by him, Mr. F. Jay Nimtz, and John Stamper, to have Mr. Allsop consider serving as attorney for the Commission for the remainder of this year and thereafter. The salary for this position would be in accordance with the time spent in service to the Commission. A reply, would be appreciated as soon as possible. It was sent September 11, 1979• No response to this letter has been received. Public Relations and Community Education Mr. Stamper then briefly discussed the Celebration of Architects' exhibit, scheduled for October 22-28 in Century Center. He men- tioned that the photography for the slide program was finished and Paul Godallei is putting together the exhibit. There will be an exhibit, slide show, tours, etc. Ms. Sporleder informed the Commission that John Stamper had appear- ed on Public Television, Cheannel 34, and did an excellent job on the history and architecture of the Odd Fellows Building. It was informative and did not delve into controversial matters. Environmental Impact Statement No report. Presidential Report There were no further remarks. Staff Report Mr. Stamper reported that regarding the U.S. 20 By-pass, a letter was written to McGillem Associates, signed by him and John Oxian which included a map showing the structures along the Southern Route which would be in jeopardy. The letter essentially said that the Commission wished to express its opposition to the Southern A1- . ternate Route based on the large numberof historic houses within the route. Mr. Stamper suggested that a similar letter be sent to the State Highway Commission. Mr. Stamper then said.since this.has stirred up a lot of publicity, a couple of people have talked to him September 17, 1979 Page 5 about it, one was the owner of 19251 Roosevelt. He said he would go out there and talk to him and make suggestions about possible landmark status. Mr. Oxian informed Mr. Stamper that the owner has the set of standards and the consent form. Mr. Stamper informed the Commission that virtually everyone present at the meeting regarding this By-pass was against the Southern Route. Mr. Stamper then said that it was agreed in caucus that Trudi Gil- bert be paid, out of budget, for an extra month during October. Mr. Nimtz moved that this expenditure of $750.00 on a consulting basis for Mrs. Trudi Gilbert for October be authorized. Ms. Joann Spor- leder seconded this motion and all voted in favor. Mr. Stamper brought up the matter of the West Washington Street area; he got a call from David DeWolf, who is a landscape archi- tect from Niles, and he is doing a project on the office building at 509 West Washington Street. Hunzinkers are proposing that the grassy area between the building and the sidewalk, one of two al- ternatives for that area: pave that entire area with concrete or pave the areas with paving brick, plus a couple of planters. Mr. Stamper showed a drawing of this proposed project. Mr. Stamper made a site inspection and strongly recommended paving brick. There was some discussion on this matter and the Commission con- curred that paving brick and planters would be the best solution. 979 7. Old Business 0 There were no old business matters at this point. 979 8. New Business No report. 979 9• Announcements and Miscellaneous Matters Mr. F. Jay Nimtz wished to announce and have it incorporated into the record that Ms. Joann Sporleder is now a duly qualified and registered architect in the State of Indiana. There were congrat- utlations from the Commission. Mr. Oxian announced that he had received a brochure announcing the lith Annual Indiana Conference of Historic Preservation on October 12 and 13, in Indianapolis. He mentioned the various sponsoring agencies. 979 10. Hearing of Visitors No comments. September 17, 1979 Page 6 979 11. Adjournment Mr. Nimtz moved that the September meeting be adjourned. Ms. Sporleder seconded. All voted in favor. The meeting stood adjourned at 8:42 p.m. SUBMITTED BY: Joann Sporleder, Secretary DRAFT PREPARED BY: Gertrud C. Gilbert NEXT REGULAR MEETING October 22, 1979 7:30 p.m. County/City Building r� U -�historier p eservation commission of south bend and st. ose h j p county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room October 22, 1979 Room 323 7.30 p.m. County/City Building A G E N D A I. Call to order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5• Correspondence 6. -Committee Reports City Survey 1. Progess report on City Survey Budget and Finance Historic Districts and Standards 1. The Odd fellows Building - 104 S. Main St. - Nomination to National Register for addition to the West Washington Street Historic District Historic Landmarks and Standards 1. The Odd Fellows Building- 104 S. Main St.`- Local Land- mark designation 2. 16327 Cleveland Road Change from Resolution to Ordinance 3. 19251 'Roosevelt Road - Landmark designation approved by owner 4. 59375 Myrtle. Road - Landmark designation approved by ,owner Legal 1. Letter from Gaylen W. Allsop Public Relations and Community Education 1. "Celebration of Architects Week" - October 21 - 28 Environmental Impact Statement Presidential Report Staff Report 1., West Washington Street Lighting Project 7. OldBusiness 8.' New Business 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors' 11, Adjournment - Balance $260.44 80.65 352.25 106.75 0 0 0 0 74.08 0 .72 0 13.31 0 113.00 Total $14,600.00 $3,971.98 $1,001.20 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report December 17,1979 Line Item Budgeted Line Item Changes Current Bills 111 Historic Preservation Planner $8,500.00 - $603.43 $1000.00 212 Postage 300.00 - 52.26 10.53 213 Travel 800.00 24.45 215 Books 150.00 0 241 Printing, other than office supplies 200.00 125.39 242 Publication of Legal Notices 200.00 200.00 243 Photography and Blue Printing 200.00 + 52.26 162.34 + 57.63 244 Stationery and Printing 300.00 235.31 252 Equipment 100.00 + 484.12 469.04 261 Legal Services 800.00 800.00 263 Techinical Assistance 2,000.00 + 119.31 629.28 265 Publication 200.00 200.00 360 Office Supplies 200.00 52.65 371 Publication of C.of A. 500.00 - 57.63 62.99 570 Dues and subscriptions 150.00 0 Balance $260.44 80.65 352.25 106.75 0 0 0 0 74.08 0 .72 0 13.31 0 113.00 Total $14,600.00 $3,971.98 $1,001.20 � istoric. commission of south bend and st. Joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) December 17, 1979 Page 2 6^ 5. Correspondence Mr' Wasielawskl reed into the record a letter dated December g, 1979, to Mr WosYelewsk{, from Jordan E. Tannebaum, Chief: Eastern Division Project Review, Advisory Council on Historic Preservation. The letter was in regard to the status of the Odd Fallows Building (appendix 1\. The letter acknowledged the application by the Historic Preservation Commission and recommended further procaedura} steps the Commission should take. Mr. Waaielawski read into the record a second latter dated December 13, 1979" concerning the proposed historic landmark designation for the Powell House, from the Area Plan Commission (appendix 2\. The Area Plan Commission gave its approval, since there would be no proposed capital improvements that would be in conflict with the structure. Mr- Ox[an stated that there will be three ordinances pending for January of next year: Morris Civic, North Pumping Station, and the' Powell House. Three letters of favorable recommendation have been received on these sites. Mr. WaslelmwskY also read into the record two letters from the Area Plan Commission dated November 21,1979. These letters also found no conflict in designating the North Pumping, and the Morris Civic (appendix 3,4), Mrs. Sporlodarqueatloned if approval was given for the whole block, or just the Morris Civic. Mr, Was7e)awsk7 stated that approval was only given for the Morris Civic. There was no further correspondence. 6. Committee Reports City Survey Mr. Stamper stated that there were two further quadrants to be checked and revised. One quadrant located by Indiana University and the river, and the other being Twyckunham-Ridgadale are yet to be completed. Two-thirds of all survey cards have been copied at Kwik Print. Three sets of all cards were made; one going to the state, one to the Commission, and one to Crumllsh/Sporlador, CrumlYsh will reimburse the Commission for his set. When all corrections are complete, the last one-third of the cards will be copied. Lists have been duplicated but corrections on some are still to be made. Those corrected lists will then be duplicated. Next, definition of quadrants, descriptions of proposed historic districts and their maps will be done, All state negatives need to be processed and labeled for each quadrant. Budget and Finance Mr. Wasielewsk7 read briefly the Commission's Community Development Application. The application is designed to establish a program in the Monroe/Sample and Edgewater Place areas. The purpose being to develop plans and implement programs to preserve significant architecture in the Monroe/Sample Edgewater Placa areas. It will concentrate on the establishment of a historic district on Edgewater Place, and the identification and planning of the move of significant structures from the clearance area. The homes are to be moved into the 500 and 600 block of S. 5t, Joseph 8t. and December 17, 1979 Page 3 • into Edgewater Place. It will also have an educational component 9 P for homeowners involved (appendix 5) Mr. Oxian expressed concern that the CD application would delay the forming of an Edgewater Historic District, and that he would be opposed to the application if this were the case. Since much of the work on the district has been started, it was felt it would move at its own pace regardless of the CD application, and that CD could be viewed as a source of funds for the district, especially in getting information to each household in the district. Mr. Oxian also felt the wording of the CD application implied the possibility that St. Joseph St. would not be designated an historic district. He was adamantly opposed to any such implication, and he stated that Mayor Nemeth had already agreed to the St. Joseph St. Historic District. Mr. Oxian moved that the CD application be accepted with a letter of clarification ( stating that the Commission does not approve of moving any houses out of the St. Joseph St. area). Mr. Nimtz seconded, passed subject to approval of a fifth member. Historic Districts is No Report Historic Landmarks and Standards Mr. Oxian moved that 66963 Cedar Road be declared a County landmark, seconded by Mrs. Sporleder. The owners have given their consent. The motion was passed. Mr. Oxian stated that he wrote to McGillem Associates to find out if any of the homes to be designated stood in the way of the proposed southern alternate route of U.S. 20. None, he said,with the exception of one farmstead would be in the of the bypass. Mr. Oxian said he read McGillem`s letter to the County Council, and based upon this, his designation for landmark status was approved by the Council. Mr. Wasielewski requested, on the behalf of Bill Brown, concerning Tippecanoe Place, that a conditional Certificate of Appropriateness be granted for all work except the porte-cochere. Such work is subject to the approval of the Common Council, or by its resolution. The Building Department should be aware of the conditional status of the building permit. Mrs. Sporleder questioned the proceedure of granting a conditional permit and how it should be drawn up. Mr. Wasielewski said that the conditions would be stated on the building permit, and monitoring could be done by the staff. Mr. Oxian moved that a conditional Certificate of Appropriateness be granted, seconded by Mrs. Sporleder, approved subject to a fifth vote. Legal No Report December 17,1979 Page 4 Public Relations and Community Education No Report Environmental Impact Statement No Report Presidential Mr. Wasielewski reported that there would be elections of officers next month. A nominating committee will be made with Mr. Wasielewski as chairperson, Mr. Newburn, Mr. Nimtz. Mr. Nimtz moved and Mrs. Sporleder seconded, the motion carried. Staff Report Mr. Stamper reported on an article in the South Bend Tribune by the Indiana Council on the Humanities requesting proposals for $20,000 matching grants to be used for publications. Would this be a possible source of funding for the guidebook on architecture in St. Joseph County? Mr. Oxian stated that Southhold's Project Committee is in the early planning stages and that now would be the proper time to approach them on the matter. Mr. Wasielewski asked what the Commission's role in the book should be? Mr. Oxian said that money and outside research work could be done by Southhold, along with its publication, since they are a non-profit group. Mr. Stamper stated that the staff should write the book since they collected the materials over the last five years.lt was agreed that Mr. Stamper and Mrs. Sporleder would meet with Martha Choitz and her Projects Committee. 7. Old Business Mr. Oxian stated that he sent a letter to the Sister's. and to the Holladay Corporation concerning historic designation of the Bendix Estate. The Holladay Corporation stated they didn't want the designation since there have been changes in the facades and additions have been added (appendix 6,7). Mr. Wasielewski said the lights for the West Washington district was approved. 8. New Business No Report 9. Announcements and Miscellaneous Matters No Report 10. Hearing of Visitors No Report December 17, 1979 Page 5 11. Adjournment Mrs. Sporleder moved for adjournment, Mr. Oxian seconded, meeting adjourned 9:03 p.m. is Advisory Council On . Historic Preservation 1522 K Street NW, Washington D.C. 20005 December 7, 1979 Mr. Ted Wasielewski South Bend Redevelopment Department County/City Building 227 West Jefferson Boulevard South Bend, Indiana 46601 Dear Mr. Wasielewski: We have been informed that the acquisition of the Odd Fellows Building, South Bend, Indiana, with a Community Development Block Grant, an undertaking of the City of South Bend may have 41 an effect on that property. The Odd Fellows Building may possess cultural and architectural significance and therefore may be eligible for inclusion in the National Register of Historic Places. Section 800.4(a) of the Council's regulations, "Protection of Historic and Cultural Properties" (36 CFR Part 800), sets forth the method of evaluating the significance of such properties. We understand that you have initiated this evaluation and request that you inform us of the results of the process. If the evaluation results in a determination by the Secretary of the Interior that the property is eligible for inclusion in the National Register, you should follow the remaining steps in Section 800.4 to evaluate the effect of the undertaking on the property and, if appropriate, request the Council's comments. Should you have any questions or require additional assistance, please call Patrick H. Steele at 202- 254-3967. Thank you for your cooperation. Sincerely, Jordan E. Tannenbaum Chief, Eastern Division of Project Review _ �PARESATPLAN C0NN1SS|ON JOS OF � �EPH COUNTY, /N Roorn 1140 County City Building December 13, 1379 Mr. Ted Wasielewsk7, President Historic Preservation Commission llth Floor, County -City Building South Bend, IN 46601 South Bend, Indiana 46601 RICHARD S. JOHNSON Executive Director (219) 284'9571 RE: Proposed designation of property located within Leaper Park, "The Powell House" Dear Mr. Waslalewsk7: The staff of the Area Plan Commission has reviewed the Historic Preservation Commission's proposed designation of the above property as an historic land- mark with respect to the relationship of said property to any capital improve- ments proposed for nearby rights-of-way, easements or properties. We find no proposed improvements that will conflict with this structure; and, therefore, we return a favorable recommendation to the Historic Preservation Commission and the Common Council. Sincerely, / David B. Behr Planner D88/}st CC: City Clerk i,,'oseland & St. Joseph. County, IN 693 AREA PLAN COMMISSION OF ST. JOSEPH COUNTY, IN Room 1140 County -City Building November 21, 1979 South Bend, Indiana 46601 RICHARD S. JOHNSON Executive Director ( 219) 284-9571 Mr. Ted Wasielewski, President Historic Preservation Commission 11th Floor, County -City Building j South Bend, IN 46601 RE: Proposed designation of property located at 830 North Michigan Avenue, North Pumping Station 0 • Dear Mr. Wasielewski The staff of the Area Plan Commission has reviewed the Historic Preservation Commission's proposed designation of the above property as an historic land- mark with respect to the relationship of said property to any capital improve- ments proposed for nearby rights-of-way, easements or properties. We find no proposed improvements that will conflict with this structure; and, therefore, we return a favorable recommendation to the Historic Preservation Commission and the Common Council. Sincerely, David B. Behr Planner DBB/1st CC: Common Council Serving: South Bend, Lakeville, New Carlisle, North Liberty, Roseland & St. Joseph, County, IN i OWTO , 9 ARE9PLAN COMMISSIONRICHARD S. JOHNSON OF PH COUNTY, IN Executive Director Room 1140 County -City Building South Bend, Indiana 46601 (219) 284-9571 November 21, 1979 Mr. Ted Wasielewski, President Historic Preservation Commission 11th Floor, County -City Building South Bend, IN 46601 RE: Proposed designation of property located at 211-217 N. Michigan Street`$ Morris Civic Auditorium Dear Mr. Wasielewski: The staff of the Area Plan Commission has reviewed the Historic Preservation Commission's proposed designation of the above property as an historical land- mark with respect to the relationship of said property to any capital improve'. ments proposed for nearby rights-of-way, easements or properties. We find no proposed improvements that will conflict with this structure; and, therefore, we return a favorable recommendation to the Historic Preservation Commission and the Common Council. Sincerely, David B. Behr Planner DBB/1st CC: Common Council Serving: South Bend, Lakeville, New Carlisle, North Liberty, Roseland & St. Joseph, County, IN The Sisters of St. Joseph of the Third Order of St. Francis 107 S. Greenlawn Avenue, South Bend, Indiana 46617 (219) 233-1166 November 20, 1979 Historic Preservation Commission Room 1123 County City Building South Bend, IN 46601 Dear Mr. Oxian: We have received your letter describing the intent of the Historic Preservation Commission to designate the property of the Sisters of St. Joseph of the Third Order of St. Francis, located at 107 South Greenlawn Avenue, as an historic landmark. Presently we are under contract with the Holladay Corporation and are negotiating for the sale of this property. Any plans by your commission to change its status should be taken up with their represent- ative, Mr. John Phair. I have forwarded your letter to him and suggest that future contacts be made directly with him. Your request for meeting with our representatives, therefore, seems inopportune at this time. If you have any questions regarding this matter I can be reached at the above address. Sincerely yours, SBD/slc cc: Mr. John Phair E Sister Bernardine Dominick President J 3043 N. Norway Maple Court November 20, 1979. iO K i" The Holladay p Cor oration 219-232-4845 South Bend, Indiana 46628 Mr. John H. Ox:ian Vice -President Iiist:oric Pre-;ervat ion Commission Room 411.23 County -City Building South Rend, Indiana 46601 Dear Mr. Oxian: In .response to your letter dated November 9, 1979, we thank you for your interest in the Bendix Estate. How -ver, we must decline your request to have the 1.07 Green lawn ,\venue property an his- toric landmark. I think a little background information may be helpful. The property commonly known as the Bendix Estate, includes three separate and distinct structures. The first and certainly the most. interesting, is the old estate itself. It was com- pleted in 1910 and is basically in first rate condition on the interior. The second building completed in 1959 was the ad- jacent chane] and recreation area, and the third building is the classroom and dormitory section completed in 1.962. Since most of your standards appear to deal with the exterior treatment of the buildings in question, I think it is important to point out that the exterior of the old estate, as well as the new buildings were added in 1862. That is, the original exterior of the estate itself was completely changed at that time. Its original finish was a light brown stucco, with a minimum of limestone trim. This was changed in 1962 to a blonde brick, completely surrounding the facility and changing its look considerably. This was added by the nuns that cur- rently own the property. Therefore, the current look of the building is less than twenty years old. Mr. John H. Oxian ,,,Otii�mber 20, 1979. Page 42 I think it. is also significant that our proposal calls for virtual Ly no exterior changes, other than adding a few windows, particularly in the institutional type buildings that are on the site currently. We are very cognizant of the historical interest in our projoct and have every intention of utilizing that significance in our overall plan. Since your standards provided with the referenced letter were new to us, we would welcome the opportunity to meet with the r.enresc�nt.-itivo from your Tlowever, we cin intend. to proceed ahead with our current plan. Thank you in advance for your cooperation. Sinrerg3 y John T. Phai.r ct� Whit cup and Stein Cayle,n Allsop 0 16 0 HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report October 22, 1979 1979 Budgeted Current Bills Line Item 111 Historic Preservation Planner $ 8,500.00 212 Postage 300.00 213 Travel 800.00 215 Books 150.00 241 Printing, other than office supplies 200.00 242 Publication of Legal Notices 200.00 243 Photography and Blue Printing 200.00 244 Stationery and Printing 300.00 252 Equipment 100.00 261 Legal Services 800.00 263 Technical Assistance 2,000.00 265 Publication 200.00 360 Office Supplies 200.00 371 Publication of C. of A. 500.00 570 Dues and Subscriptions 150.00 1,077.12 4.99 168.45 -0- -0- -0- -0- 3.34 -0- -0- 833.20 -0- 57.63 145.89 -0- Balance $ 2,870.87 169.43 376.70 106.75 162.69 200.00 76.15 238.46 100.00 800.00 539.49 200.00 82.14 148.97 113.00 $ 14,600.00 $ 2,290.62 $ 6,184.65 W, Amhistoric preservation commission Lpl of ;south bend and st. Joseph county ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room October 22, 1979 Room 323 7:30 P.m. County City Building M I N, U T F S " 1. -Call to Order President'Wasielewski called the meeting to order at 7:55 p. M. 2. Roll Cali MEMBERS PRESENT: Mr. Ted Wasiel-ewski, Mr. John Oxian;, Mrs. Ruth Price, Mrs. Joann Sporleder, Mr.' Odell Newburn, Mr. F. Jay Nimtz. MEMBERS ABSENT: Mr, Gerald Kline Mr. Tim Eckerle Mr. Al Stivers.' Kline, , ALSO PRESENT: Mrs. Jeanne Derbeck, Mr. John `Stamper, Mrs. Gertrude Gilbert, Mr. Charles Hayes, Mrs. Janet Berman, Mrs. Gay Eades, Mr. `and Mrs. James Ha11,`Ms. Debbie Goldstein, Ms. Barbara Schankerman, Mr. Duke Jones. 3• Approval of Minutes Mr. Oxian'made a motion that the September minutes be accepted as submitted. Mr. Newburn seconded, and the motion passed 4. Treasurer's Report Mrs. Ruth Price moved the Treasurer's Report be approved.as submitted. Mrs. Sporleder seconded. All voted in favor. 5. Correspondence Mr. Stamper reported that a letter from Mr. Gaylen Allsop had `been received in which he stated he would consider being the legal counselfor the Commission again, ,for the remainder of the year. He submitted his suggestions for a framework of duties. A letter was received from the 'City of Evansville which included a'Memorandum of Agreement in managing Community Development Programs. Mr. Stamper explained that it could be used as a model for our Commission. October 22, 1979 Page 2 Mr. Stamper read a memorandum sent to the Board of County Commissioners commending them for their action in declaring the week of October 22-28 as "Celebration of Architecture Week//. Mr, Stamper reported he sent a letter to Mr, Dick Cahtz, Assistant to the State Historic Preservation Officer concerning the status of the City Survey, and enclosing the signed vouchers for reimbursement. Mr. WaslmlmwskY read the letter of resignation from Mr. Tim Eckerle, which is to be effective November 1, 1979. 6. Committee Reports City Survey Mr' Stamper stated he still had two lists that needed redatYng of construction dates, these should be checked and them he can start on district maps. Budget and Finance Mrs. Price said there was nothing to report, but the Budget Committee needs to meet to review the CETA situation. Historic Districts and Standards Mr. WaslalewskY brought up the matter of the Odd Fellows 8/6o., 104 S. Main St, He said since the Odd Fallows 8ldg, continues to be /n jeopardy of demolition he would like to nominate the Odd Fellows Bldg. to the National Register as a contingency to the West Washington Historic District. Mrs. Price moved the Commission prooede with the application. Mrs. Spurledar seconded. A vote was taken and all voted in favor except Mr. N|mtz who voted nay.- Mr. Nimtz felt the action was taken without the owners consent ('City of South Bend and the Redevelopment Dept' \ and was inconsistent. There was further discussion on the Odd Fellows Bldg, by Commission members. Historic Landmarks and Standards Mr. WamYelewskY reiterated that the Odd Fellows Bldg. ordinance for landmark designation will be sent to the Common Council. Mr' 8uian raised the issue of 16327 Cleveland Road which was declared a historic landmark as the first such landmark in SL. Joseph County. At that time, there was no precendanma for such action and it was declared .a landmark by resolution. He proposed that this structure be declared a historic landmark by Ordinance of the County Counc!l. He moved, Mrs. - Price seconded, and it passed unanimously. October 22, 1979 - Page 3 Mr. Oxian moved that the house and out buildings at 19251 Roosevelt Road be designated a County Historic Landmark' Mrs. Price seconded, all voted in favor. Mr. Ox/an proposed historic designation of the house and out buildings at 59375 Myrtle Road. Mr, NYmtz seconded the motion, and the motion passed unanimously. Mr. 8xYan made a motion that the Morris Civic Auditorium, and the North Pumping Station be designated landmarks. Mr. Nimtz seconded the motion. All voted in favor. Mr. Uxlan then announced that guests were present who wanted to be heard at this time, and present a proposal, which they had. There were no objections and Mr. Charles Hayes of 1734 E. Jefferson Blvd., spoke for concerned citizens of the East Jefferson area. He discussed the Bend7x Estate development, and the possibilities of its designation and the area as a landmark, to preserve the status quo of the neighborhood. Mr. 0xian moved that a latter be sent to the Sisters of St. Joseph and the Holladay Corp., in regards to their position on declaring the BandYx Estate historic landmark. It was seconded 6v Mr. Nimt� The ' . , motion passed. Mr. Nimtz and Mr. Dxian presented discussion ona letter by Mr. Gaylen Allsop, outlining duties of the Counsel of the Historic Preservation Commission. It was mpved that these duties be accepted by Mr. Nlmtz seconded by Mr. OxYan. The motion carried Public Relations and Community Education No further report Environmental Impact Statement No Report Presidential Report Mr, Wasielewski stated that the CETA position, was denied due to funding problems Staff Report Mr. Stamper presented a discussion on the Wast Washington Street Lighting Project. After talks with Mr. Dick Gantz-at the state office, it was felt that a more appropriate style of lights be found. October 22, 1979 Page 4 7, Old Business No Report 8. New Business Mrs, 8pmrleder presented a discussion on the possibility of declaring the Union Station a national landmark. Mr. Ox}an stated that the Union Station was already declared a local landmark. He moved that it be reviewed for the natfonal register, seconded by Mrs. Price, the motion carried. Mrs. Spor/ader opened discussion on the proceedure for declaring landmarks in New Carlisle and other small communtlj*mas, Mrs. Sporlader felt that smaller communities be brought into Commission activities, Mr. DxYan suggested that wooded areas in the city be brought to the attention of the Park Dept., in particular that by Prairie and Locust Roads, Mrs, Price stated this can be effectively reviewed by the Nature Conservancy. Mrs. Price stated a Memorandum of Understanding with the Advisory Council should be studied. She also discussed the issue of the City Cemetery fence. What are the currant plans for lLY Mrs. Price moved, seconded by Mrs. 8porleder that a letter be sent to Mr. Mullen, requesting information on the recommendation -~~ for the fence. Motion carried. 9. Announcements and Miscellaneous Matters No Report lO. Hearing of Visitors No Report 11. Adjournment Mrs, Price moved, and seconded by Mr. Nimto that meeting be adjournad. The motion passed, historicp reservation commission of south bend and st. joseph county • ROOM 1123: COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room ,November 19, 1979 Room 323 7:30 PM County/City Building A G E N D A. 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports City Survey 1. Report on 'City Survey information to be sent to the State Historic Preservation Office. Budget and Finance Historic Districts and Standards Historic Landmarks "and Standards 2. ,Review for Certificate of Appropriateness for • Tippecanoe Place • Legal Public Relations and Community Education Environmental Impact Statement Presidential Report Staff Report 1. Request to, refill City CETA position, which will be vacated Nov. 27, 1979. 2. Request for Technical Assistance funding for a Research Assistant for the remainder of 1979• 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of Visitors 1'1 • Adjournment HISTORIC PRESERVATION COMMISSION TOTAL BUDGET $14,600.00 Treasurer's Report November 19, 1979 Line Item 1979 Budgeted Current Bills 111 Historic Preservation Planner $ 8,500.00 $ 1007.00 212 Postage 300.00 6.55 213 Travel 800.00 0 215 Books 150.00 0 241 Printing, other than office supplies 200.00 23.40 242. Publication of Legal Notices 200.00 0 243 Photography and Blue Printing 200.00 0 244 Stationery amd Printing 300.00 3.15 252 Equipment 100.00 41.00 261 Legal Services 800.00 0 263 Technical Assistance 2,000.00 112.00 265 Publication 200.00 0 360 Office.Supplies 200.00 17.18 371 Publication of C.of A. 500.00 28.38 570 Dues and Subscriptions 150.00 0 Balance $ 1863.87 143.44 376.70 106.75 139.29 200.00 76.15 235.31 59.00 800.00 510.69 200.00 64.96 120.62 113.00 $14,600.00 1,238.63 5.009.78 • historicpreservation commission of south bend and st. joseph county - ROOM 1123 COUNTY CITY BUILDING south bend, indiana 46601 (219 284-9798) Regular Meeting Third Floor Conference Room December 17, 1979 Room 323 County/City Building 7:30 PM AGE"NDA 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Treasurer's Report 5. Correspondence 6. Committee Reports City Survey 1. Report on City Survey information to be sent to the State Historic Preservation Office. Budget and Finance Historic Districts and Standards Historic Landmarks and Standards 2. Proposal to designate 66963 Cedar Road as a County Landmark. Legal Public Relations and Community Education Environmental Impact Statement Presidential Report Staff Report 7. Old Business 8. New Business 9. Announcements and Miscellaneous Matters 10. Hearing of. Visitors' 11. Adjournment