HomeMy WebLinkAbout2018-09 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
22 Special Revenue Funds
60 City Debt Service Funds
66 City Capital Funds
81 Enterprise Funds
104 Internal Service Funds
112 Trust Funds
115 Tax Increment Financing Funds
123 Redevelopmemt Commission Funds
128 Redevelopmemt Debt Service Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
September 30, 2018
Controller
1
September 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of September 30, 2018, total revenue for the year was $263,069,507, 72% of estimated revenue. As of
September 30, 2017, total revenue received was $256,008,701. Revenue is higher than this time last year
due to the issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are
received in June and December each year and are budgeted at $78 million in 2018. Local income tax (LOIT,
COIT and EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments
of $2.44 million.
As of September 30, 2018, total expenditures were $246,875,408 and outstanding encumbrances were
$59,807,367, a total of $306,682,774 which represents 62% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 50% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $233,955,188 as of September 30, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
2
Page # General Fund Page # Enterprise Funds
8 101 General Fund 81 287 Emergency Medical Services Capital
82 288 Emergency Medical Services Operating
General Fund Departments 83 600 Consolidated Building Fund
9 101-0101 Mayor 84 601 Parking Garages
10 101-0201 City Clerk 85 610 Solid Waste Operations
11 101-0301 Common Council 86 611 Solid Waste Capital
12 101-0302 WNIT Contract 87 620 Water Works Operations
13 101-0401 Administration & Finance 88 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 89 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 90 625 Water Works Sinking
16 101-0501 Legal Department 91 626 Water Works Bond Reserve
17 101-0602 Engineering 92 629 Water Works Reserve Operations & Maintenance
18 101-0628 AmeriCorps Grant Program 93 640 Sewer Repair Insurance
19 101-0801 Police Department 94 641 Sewage Works Operations
20 101-0901 Fire Department 95 642 Sewage Works Capital
21 101-1008 Human Rights 96 643 Sewage Works Reserve Operations & Maint.
97 649 Sewage Sinking
Special Revenue Funds 98 653 Sewage Debt Service Reserve
22 102 Rainy Day 99 659 Sewer Bond 2011
23 201 Parks & Recreation 100 661 Sewer Bond 2012
24 202 Motor Vehicle Highway 101 670 Century Center
25 203 Recreation Nonreverting 102 671 Century Center Capital
26 209 Studebaker-Oliver Revitalizing Grants 103 672 Century Center Energy Conservation Debt Svc
27 210 Economic Development State Grants
28 211 Department of Community Investment (DCI)Internal Service Funds
29 212 Dept of Community Investment Grants 104 222 Central Services
30 216 Police State Seizures 105 224 Central Services Capital
31 217 Gift, Donation, Bequest 106 226 Liability Insurance
32 218 Police Curfew Violations 107 278 Take Home Vehicle Police
33 219 Unsafe Building 108 279 IT / Innovation / 311 Call Center
34 220 Law Enforcement Continuing Education 109 711 Self-Funded Employee Benefits
35 221 Landlord Registration 110 713 Unemployment Compensation
36 227 Loss Recovery 111 714 Parental Leave
37 244 Emergency Phone System
38 249 Public Safety LOIT Trust Funds
39 251 Local Roads & Streets 112 701 Firefighters Pension
40 252 Excess Welfare Distribution 113 702 Police Pension
41 257 LOIT Special Distribution 114 730 City Cemetery
42 258 Human Rights Federal Grant
43 265 Local Road & Bridge Grant Tax Increment Financing Funds
44 271 Eastrace Waterway 115 324 TIF - River West Development Area (Airport)
45 273 Morris PAC / Palais Royale Marketing 116 422 TIF - West Washington
46 274 Morris PAC / Self-Promotion 117 425 TIF - Leighton Plaza (Redevelop Retail)
47 280 Police Block Grants 118 429 TIF - River East Development Area (NE Dev)
48 281 Economic Develop Commission-Revenue Bonds 119 430 TIF - Southside Development #1
49 289 HAZMAT 120 432 TIF - Southside Development #3
50 291 Indiana River Rescue 121 435 TIF - Douglas Road
51 292 Police Grants 122 436 TIF - River East Residential (NE Res)
52 294 Regional Police Academy
53 295 COPS MORE Grant Redevelopmemt Commission Funds
54 299 Police Federal Drug Enforcement 123 433 Redevelopment General
55 404 County Option Income Tax 124 439 Certified Technology Park
56 408 Economic Development Income Tax 125 452 2018 TIF Park Bond Capital
57 410 Urban Development Action Grant 126 454 Airport Urban Enterprise Zone
58 655 Project Releaf 127 754 Industrial Revolving Fund
59 705 Police K-9 Unit
Redevelopmemt Debt Service Funds
City Debt Service Funds 128 315 Redevelopment Bond - Airport Taxable
60 312 2017 Parks Bond Debt Service 129 317 Coveleski Debt Service Reserve
61 313 Football Hall of Fame Debt Service 130 328 Redevelopment Bond - Palais Royale
62 755 South Bend Building Corp 131 351 2018 TIF Park Bond Debt Service Reserve
63 757 2015 Parks Bond Debt Service 132 752 South Bend Redevelopment Authority
64 377 Professional Sports Development 133 756 Smart Streets Debt Service
65 760 Eddy Street Commons Debt Service 134 758 Erskine Village Debt Service
City Capital Funds
66 401 Coveleski Stadium Capital
67 403 Zoo Endowment
68 405 Park Nonreverting Capital
69 406 Cumulative Capital Development
70 407 Cumulative Capital Improvement
71 412 Major Moves Construction
72 416 Morris Performing Arts Center Capital
73 450 Palais Royale Historic Preservation
74 451 2018 Fire Station #9 Capital
75 471 2017 Parks Bond Capital
76 677 Football Hall of Fame Capital
77 750 Equipment/Vehicle Leasing
78 751 2015 Parks Bond Capital
79 753 Smart Streets Bond Capital
80 759 Eddy Street Commons Capital
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
September 30, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 61,535,227 1,709,768 37,371,312 35,613,108 24,163,915 61%
Special Revenue
102 Rainy Day 160,000 18,858 132,286 80,578 27,714 83%
201 Parks & Recreation 16,321,848 589,735 8,967,631 8,779,881 7,354,217 55%
202 Motor Vehicle Highway 11,424,697 1,549,747 8,419,210 7,469,668 3,005,487 74%
203 Recreation Nonreverting 1,651,205 56,542 847,736 826,290 803,469 51%
209 Studebaker-Oliver Revitalizing Grants 213,014 1,751 151,590 322,082 61,424 71%
210 Economic Development State Grants 752,744 18,658 61,349 41,464 691,395 8%
211 Department of Community Investment (DCI)2,665,181 511,928 1,831,777 1,325,187 833,404 69%
212 Dept of Community Investment Grants 6,905,528 39,606 2,050,087 1,680,753 4,855,441 30%
216 Police State Seizures 32,100 26,475 39,516 41,660 (7,416) 123%
217 Gift, Donation, Bequest 57,250 694 55,840 182,031 1,410 98%
218 Police Curfew Violations 360 25 1,042 248 (682) 289%
219 Unsafe Building 918,523 188,537 628,805 586,259 289,718 68%
220 Law Enforcement Continuing Education 285,280 18,678 179,692 207,848 105,588 63%
221 Landlord Registration 6,070 18 397 4,905 5,673 7%
227 Loss Recovery 8,000 1,271 9,455 7,524 (1,455) 118%
249 Public Safety LOIT 7,641,439 638,467 6,593,769 5,608,497 1,047,670 86%
251 Local Roads & Streets 2,300,960 213,288 2,111,168 989,352 189,792 92%
257 LOIT Special Distribution 1,164,687 4,421 757,319 388,234 407,368 65%
258 Human Rights Federal Grant 169,400 6,374 78,697 146,694 90,703 46%
265 Local Road & Bridge Grant 1,345,000 1,340,000 1,344,077 2,000,000 923 100%
271 Eastrace Waterway - - - 9 - 0%
273 Morris PAC / Palais Royale Marketing 20,750 109 9,704 8,871 11,046 47%
274 Morris PAC / Self-Promotion 131,000 122 68,639 - 62,361 52%
280 Police Block Grants 35 7 50 31 (15) 144%
281 Economic Develop Commission-Revenue Bonds 425 - 259 218 166 61%
289 HAZMAT 10,280 44 344 3,252 9,936 3%
291 Indiana River Rescue 78,500 6,667 92,033 68,988 (13,533) 117%
294 Regional Police Academy 28,000 180 22,387 15,990 5,613 80%
295 COPS MORE Grant 118,923 1,135 50,686 53,741 68,237 43%
299 Police Federal Drug Enforcement 51,700 246 14,726 3,366 36,974 28%
404 County Option Income Tax 11,826,998 929,870 10,326,594 8,386,675 1,500,404 87%
408 Economic Development Income Tax 11,958,596 922,162 10,339,230 9,168,848 1,619,366 86%
410 Urban Development Action Grant 43,618 735 33,764 4,242 9,854 77%
655 Project Releaf 453,259 38,792 345,809 339,815 107,450 76%
705 Police K-9 Unit 2,035 5 37 23 1,998 2%
Special Revenue Total 78,747,405 7,125,147 55,565,704 48,743,222 23,181,700 71%
City Debt Service
312 2017 Parks Bond Debt Service 705,751 - 405,306 - 300,445 57%
313 Football Hall of Fame Debt Service 726,667 - 497,409 474,978 229,258 68%
755 South Bend Building Corp 2,641,925 1,850 2,652,553 2,652,285 (10,628) 100%
757 2015 Parks Bond Debt Service 381,107 63,879 284,730 258,907 96,377 75%
760 Eddy Street Commons Debt Service 1,283,972 650,635 1,282,323 2,500,000 1,649 100%
City Debt Service Total 5,739,422 716,363 5,122,320 5,886,169 617,101 89%
Capital Project
377 Professional Sports Development 620,000 - 7,468 258,581 612,532 1%
401 Coveleski Stadium Capital 44,250 100 702 42,469 43,548 2%
403 Zoo Endowment - - - 151 - 0%
405 Park Nonreverting Capital 145,600 28,037 33,026 270,698 112,574 23%
406 Cumulative Capital Development 479,130 826 265,109 262,642 214,021 55%
407 Cumulative Capital Improvement 278,500 582 140,720 294,679 137,780 51%
412 Major Moves Construction 518,178 5,228 530,055 1,050,784 (11,877) 102%
416 Morris Performing Arts Center Capital 131,000 725 73,852 56,696 57,148 56%
450 Palais Royale Historic Preservation 18,000 222 14,300 12,410 3,700 79%
451 2018 Fire Station #9 Capital 5,025,758 8,585 5,040,693 - (14,935) 100%
471 2017 Parks Bond Capital 110,000 24,569 119,568 - (9,568) 109%
677 Football Hall of Fame Capital 5,000 775 5,580 3,768 (580) 112%
750 Equipment/Vehicle Leasing 10,821,960 6,369 6,234,840 4,552,435 4,587,120 58%
751 2015 Parks Bond Capital 4,500 431 3,432 4,454 1,068 76%
753 Smart Streets Bond Capital 1,500 18 989 67,865 511 66%
759 Eddy Street Commons Capital 2,000 6 84 22,500,000 1,916 4%
Capital Project Total 18,205,376 76,471 12,470,419 29,377,631 5,734,958 68%
Enterprise
287 Emergency Medical Services Capital 1,761,008 9,888 1,703,191 3,242,454 57,817 97%
288 Emergency Medical Services Operating 5,196,584 508,084 4,663,477 4,072,451 533,107 90%
600 Consolidated Building Fund 2,968,544 398,220 2,281,632 3,041,864 686,912 77%
601 Parking Garages 1,271,842 88,942 972,368 950,145 299,474 76%
610 Solid Waste Operations 5,548,409 463,751 4,134,846 4,079,103 1,413,564 75%
611 Solid Waste Capital 1,077,506 233,347 964,028 694,508 113,478 89%
620 Water Works Operations 17,155,047 1,718,263 12,522,732 11,567,380 4,632,315 73%
622 Water Works Capital 380,000 5,311 244,142 18,486 135,858 64%
624 Water Works Customer Deposit 15,000 2,745 19,432 11,994 (4,432) 130%
625 Water Works Sinking 2,009,217 167,467 1,498,809 1,330,838 510,408 75%
626 Water Works Bond Reserve 16,000 2,603 18,222 11,233 (2,222) 114%
629 Water Works Reserve Operations & Maintenance 75,250 4,851 86,230 171,682 (10,980) 115%
640 Sewer Repair Insurance 636,535 56,342 503,858 493,688 132,677 79%
641 Sewage Works Operations 38,009,411 3,422,062 29,440,533 28,913,093 8,568,878 77%
642 Sewage Works Capital 10,658,000 32,787 3,972,979 3,392,463 6,685,021 37%
643 Sewage Works Reserve Operations & Maint.315,226 9,809 306,202 556,040 9,024 97%
649 Sewage Sinking 9,232,029 775,010 7,694,220 6,892,497 1,537,809 83%
653 Sewage Debt Service Reserve 51,700 6,129 39,011 14,243 12,689 75%
659 Sewer Bond 2011 5 - 1 154 4 27%
661 Sewer Bond 2012 10,000 - 3,229 18,092 6,771 32%
670 Century Center 4,557,114 395,300 3,323,102 3,169,156 1,234,012 73%
671 Century Center Capital 900 70 643 648 257 71%
672 Century Center Energy Conservation Debt Svc 420,124 85,913 362,452 137,722 57,672 86%
Enterprise Total 101,365,451 8,386,894 74,755,336 72,779,933 26,610,113 74%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
September 30, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,786,603 645,629 6,309,633 5,702,073 2,476,970 72%
224 Central Services Capital 79,000 77,206 78,874 287,370 126 100%
226 Liability Insurance 2,753,356 811,647 2,256,337 2,259,230 497,019 82%
278 Take Home Vehicle Police 12,500 1,663 12,093 7,069 407 97%
279 IT / Innovation / 311 Call Center 6,988,576 571,199 5,249,673 3,875,589 1,738,903 75%
711 Self-Funded Employee Benefits 18,611,602 1,582,758 13,947,552 13,519,200 4,664,050 75%
713 Unemployment Compensation 2,000 378 2,786 2,089 (786) 139%
714 Parental Leave 155,854 12,498 121,423 - 34,431 78%
Internal Service Total 37,389,491 3,702,977 27,978,371 25,652,620 9,411,120 75%
Trust & Agency
701 Firefighters Pension 5,222,552 2,236,234 4,485,553 4,921,423 736,999 86%
702 Police Pension 6,005,500 3,110,977 6,231,198 6,221,557 (225,698) 104%
730 City Cemetery 250 52 366 228 (116) 147%
Trust & Agency Total 11,228,302 5,347,264 10,717,117 11,143,208 511,185 95%
City Funds Total 314,210,674 27,064,885 223,980,580 229,195,891 90,230,092 71%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,261,108 60,370 15,730,291 10,708,436 7,530,817 68%
422 TIF - West Washington 357,264 4,156 202,232 214,107 155,032 57%
425 TIF - Leighton Plaza (Redevelop Retail)197,814 280 75,090 88,257 122,724 38%
429 TIF - River East Development Area (NE Dev)3,111,574 17,369 1,626,143 1,647,303 1,485,431 52%
430 TIF - Southside Development #1 2,425,549 16,234 1,362,358 2,728,754 1,063,191 56%
432 TIF - Southside Development #3 - - - 8,519 - 0%
435 TIF - Douglas Road 3,150 368 2,470 219,010 680 78%
436 TIF - River East Residential (NE Res)4,423,294 - 2,621,588 2,320,763 1,801,706 59%
Tax Increment Financing Total 33,779,753 98,777 21,620,171 17,935,150 12,159,581 64%
Redevelopment
433 Redevelopment General 28,261 607,365 635,620 62 (607,359) 2249%
439 Certified Technology Park 10,000 1,125 7,890 261,849 2,110 79%
452 2018 TIF Park Bond Capital 11,007,782 - 11,007,782 - - 100%
454 Airport Urban Enterprise Zone 6,000 709 4,976 3,031 1,024 83%
754 Industrial Revolving Fund 230,000 19,527 140,432 73,738 89,568 61%
Redevelopment Total 11,282,043 628,726 11,796,700 338,680 (514,657) 105%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,890 13,320 8,187 680 95%
317 Coveleski Debt Service Reserve 9,000 949 6,656 4,055 2,344 74%
328 Redevelopment Bond - Palais Royale 20,000 3,160 22,268 13,694 (2,268) 111%
351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100%
752 South Bend Redevelopment Authority 3,370,000 1,236,072 2,919,456 3,692,675 450,544 87%
756 Smart Streets Debt Service 1,716,500 571 1,716,858 858,588 (358) 100%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 6,122,995 1,242,642 5,672,053 8,538,980 450,942 93%
Redevelopment Commission Controlled Funds Total 51,184,791 1,970,145 39,088,924 26,812,810 12,095,866 76%
Grand Total 365,395,465 29,035,030 263,069,504 256,008,701 102,325,958 72%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
September 30, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 67,086 644,700 589,466 953 262,489 71%
101-0201 City Clerk 573,553 41,578 384,125 341,185 20,786 168,642 71%
101-0301 Common Council 670,013 43,207 414,429 336,273 33,773 221,811 67%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,639,826 177,971 1,760,052 1,786,819 34,503 845,271 68%
101-0404 Morris Performing Arts Center 1,320,791 83,329 705,766 577,248 29,664 585,361 56%
101-0405 Palais Royale 541,428 36,645 285,330 179,757 34,365 221,733 59%
101-0501 Legal Department 1,200,973 80,816 775,340 815,654 169 425,464 65%
101-0602 Engineering 1,750,084 126,155 1,098,778 877,246 132,213 519,093 70%
101-0628 AmeriCorps Grant Program 366,188 - - - - 366,188 0%
101-0801 Police Department 29,626,242 2,503,003 21,495,764 19,856,655 115,837 8,014,641 73%
101-0901 Fire Department 21,743,343 1,567,670 15,680,327 14,546,995 216,410 5,846,606 73%
101-1008 Human Rights 447,133 23,546 290,774 308,711 3,337 153,022 66%
General Fund Total 61,830,716 4,751,005 43,578,386 40,259,009 622,010 17,630,320 71%
Special Revenue
201 Parks & Recreation 16,282,061 943,796 10,115,653 9,607,281 577,271 5,589,137 66%
202 Motor Vehicle Highway 12,393,981 711,923 6,683,404 6,721,469 1,440,147 4,270,431 66%
203 Recreation Nonreverting 1,740,403 62,529 760,915 793,540 95,572 883,915 49%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 15,026 76,971 254,522 58,158 943,469 13%
210 Economic Development State Grants 929,990 18,003 109,670 54,008 81,000 739,320 21%
211 Department of Community Investment (DCI)3,077,096 261,902 2,155,384 1,671,193 136,550 785,162 74%
212 Dept of Community Investment Grants 6,874,598 320,034 2,387,240 1,481,951 3,070,800 1,416,559 79%
216 Police State Seizures 32,000 2,053 2,053 - - 29,947 6%
217 Gift, Donation, Bequest 48,428 7,945 21,278 194,856 13,148 14,002 71%
218 Police Curfew Violations 1,000 - 250 - 604 146 85%
219 Unsafe Building 972,413 69,932 450,606 600,341 307,700 214,107 78%
220 Law Enforcement Continuing Education 594,624 19,817 194,230 407,504 49,239 351,155 41%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 10,149 164,708 121,212 110,615 240,000 53%
244 Emergency Phone System - - - 33,671 - - 0%
249 Public Safety LOIT 7,622,970 578,034 5,723,152 5,565,768 - 1,899,818 75%
251 Local Roads & Streets 3,418,508 313,973 1,526,289 901,580 406,749 1,485,469 57%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 3,253,349 1,448,735 2,066,278 1,369,562 971,877 215,193 93%
258 Human Rights Federal Grant 163,234 12,810 113,161 105,258 8,937 41,136 75%
265 Local Road & Bridge Grant 2,100,000 - 1,706,289 64 424,053 (30,342) 101%
271 Eastrace Waterway - - - 1,353 - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 2,225 5,083 5,673 1,606 11,311 37%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
281 Economic Develop Commission-Revenue Bonds 28,100 - 28,126 - - (26) 100%
289 HAZMAT 10,000 - 3,636 5,768 5,641 723 93%
291 Indiana River Rescue 101,800 1,245 37,513 93,733 6,093 58,194 43%
292 Police Grants - - 21,735 27,952 - (21,735) 0%
294 Regional Police Academy 22,500 465 10,446 7,288 - 12,054 46%
295 COPS MORE Grant 112,785 6,857 70,805 136,345 3,370 38,610 66%
299 Police Federal Drug Enforcement 51,000 - - 69,710 22,100 28,900 43%
404 County Option Income Tax 12,001,673 1,489,759 7,791,876 8,635,136 828,208 3,381,589 72%
408 Economic Development Income Tax 12,214,594 1,405,754 6,964,169 7,909,700 614,538 4,635,887 62%
410 Urban Development Action Grant 486,081 - 99,017 94,329 - 387,064 20%
655 Project Releaf 702,042 150,215 474,233 350,532 115 227,695 68%
705 Police K-9 Unit 2,020 - - - 592 1,428 29%
Special Revenue Total 86,900,171 7,853,183 49,764,175 47,221,306 9,234,683 27,901,312 68%
City Debt Service
312 2017 Parks Bond Debt Service 595,304 - 593,304 - - 2,000 100%
313 Football Hall of Fame Debt Service 632,315 - 631,315 1,143,420 - 1,000 100%
755 South Bend Building Corp 2,636,025 1,200,394 2,634,525 2,642,214 - 1,500 100%
757 2015 Parks Bond Debt Service 380,107 188,766 379,106 390,481 - 1,001 100%
760 Eddy Street Commons Debt Service 3,779,472 650,000 1,278,472 - 2,500,000 1,000 100%
City Debt Service Total 8,023,223 2,039,159 5,516,722 4,176,115 2,500,000 6,501 100%
Capital Project
377 Professional Sports Development 814,870 - 814,870 827,955 - - 100%
401 Coveleski Stadium Capital 90,000 - - 17,000 - 90,000 0%
403 Zoo Endowment - - - 50,049 - - 0%
405 Park Nonreverting Capital 277,872 3,871 77,956 418,861 23,454 176,462 36%
406 Cumulative Capital Development 459,200 0 456,964 430,173 - 2,236 100%
407 Cumulative Capital Improvement 278,500 - 249,500 371,250 - 29,000 90%
412 Major Moves Construction 2,573,799 - 596,094 417,732 695,328 1,282,378 50%
416 Morris Performing Arts Center Capital 184,100 18,050 106,109 17,878 31,550 46,441 75%
450 Palais Royale Historic Preservation 45,000 - - 627 31,537 13,463 70%
451 2018 Fire Station #9 Capital 5,045,000 246,464 585,884 - 3,205,191 1,253,925 75%
453 2018 Zoo Bond Capital - - - - - - 0%
471 2017 Parks Bond Capital 10,309,100 14,400 476,744 - 54,945 9,777,411 5%
677 Football Hall of Fame Capital 129,227 1,524 28,099 38,582 3,254 97,873 24%
750 Equipment/Vehicle Leasing 9,457,649 253,092 5,766,830 2,327,286 2,063,232 1,627,588 83%
751 2015 Parks Bond Capital 3,136,530 8,595 1,591,782 905,316 1,432,546 112,202 96%
753 Smart Streets Bond Capital 2,101,500 - 970,862 4,501,472 - 1,130,638 46%
759 Eddy Street Commons Capital 39,103,750 1,335,948 5,007,330 396,250 16,103,750 17,992,670 54%
Capital Project Total 74,006,097 1,881,946 16,729,024 10,720,431 23,644,787 33,632,286 55%
Enterprise
287 Emergency Medical Services Capital 3,389,730 6,431 1,888,358 2,356,897 224,762 1,276,610 62%
288 Emergency Medical Services Operating 6,431,746 430,925 4,119,275 3,964,747 77,086 2,235,386 65%
600 Consolidated Building Fund 4,643,250 334,687 3,018,435 2,594,036 63,312 1,561,503 66%
601 Parking Garages 1,252,344 142,064 893,450 643,562 49,617 309,277 75%
610 Solid Waste Operations 5,496,049 539,884 4,427,076 3,952,290 159,643 909,330 83%
611 Solid Waste Capital 1,076,706 218 767,928 971,870 - 308,778 71%
620 Water Works Operations 18,070,280 1,278,748 11,975,387 11,473,843 646,053 5,448,839 70%
622 Water Works Capital 1,578,570 - 415,833 404,549 289,579 873,158 45%
624 Water Works Customer Deposit 15,000 2,745 17,090 11,708 - (2,090) 114%
625 Water Works Sinking 2,009,217 1,872 293,377 311,498 - 1,715,840 15%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
September 30, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
626 Water Works Bond Reserve 16,000 - - 10,000 - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 4,851 29,945 19,955 - (6,945) 130%
640 Sewer Repair Insurance 632,224 31,652 404,893 403,069 95,985 131,347 79%
641 Sewage Works Operations 50,120,338 2,437,173 29,660,905 27,793,553 2,904,797 17,554,636 65%
642 Sewage Works Capital 12,314,553 148,582 1,510,564 3,547,308 1,932,401 8,871,587 28%
643 Sewage Works Reserve Operations & Maint.35,000 9,809 60,018 38,429 - (25,018) 171%
649 Sewage Sinking 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
659 Sewer Bond 2011 150 - 146 51,687 - 4 98%
661 Sewer Bond 2012 649,686 - 645,350 2,028,061 - 4,336 99%
670 Century Center 4,557,114 415,905 3,139,287 3,043,983 23,438 1,394,389 69%
671 Century Center Capital 20,000 - 10,016 - - 9,984 50%
672 Century Center Energy Conservation Debt Svc 306,737 - 95,748 95,128 - 210,989 31%
Enterprise Total 121,794,073 5,785,547 64,376,233 64,797,801 6,466,673 50,951,167 58%
Internal Service
222 Central Services 8,807,688 699,548 6,271,517 5,902,110 646,411 1,889,760 79%
224 Central Services Capital 155,036 - 82,521 174,112 13,311 59,204 62%
226 Liability Insurance 4,392,241 211,761 3,166,455 2,458,900 213,567 1,012,219 77%
278 Take Home Vehicle Police 10,000 396 396 972 - 9,604 4%
279 IT / Innovation / 311 Call Center 7,155,112 306,267 3,930,534 2,385,893 1,539,698 1,684,880 76%
711 Self-Funded Employee Benefits 18,145,518 1,518,276 11,827,073 11,316,201 437,112 5,881,333 68%
713 Unemployment Compensation 80,000 594 20,480 49,947 - 59,520 26%
714 Parental Leave 155,694 11,146 83,755 - - 71,939 54%
Internal Service Total 38,901,289 2,747,987 25,382,731 22,288,133 2,850,098 10,668,460 73%
Trust & Agency
701 Firefighters Pension 5,112,457 380,807 3,540,005 3,485,806 - 1,572,453 69%
702 Police Pension 6,583,452 501,553 4,656,390 4,614,086 - 1,927,062 71%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 882,360 8,196,394 8,099,892 - 3,524,515 70%
City Funds Total 403,176,478 25,941,187 213,543,666 197,562,687 45,318,251 144,314,562 64%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)48,356,182 1,647,828 21,854,649 13,813,468 9,059,054 17,442,479 64%
422 TIF - West Washington 2,285,916 394,812 579,140 68,583 907,158 799,617 65%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 (25) 110,404 96,618 - 47,762 70%
429 TIF - River East Development Area (NE Dev)9,587,691 1,110 777,019 1,477,306 590,957 8,219,715 14%
430 TIF - Southside Development #1 8,556,026 22,402 305,805 352,377 3,386,317 4,863,904 43%
432 TIF - Southside Development #3 - - - 4,866,784 - - 0%
435 TIF - Douglas Road 204,650 - - 335,608 4,200 200,450 2%
436 TIF - River East Residential (NE Res)4,320,000 - 4,242,300 3,164,253 - 77,700 98%
Tax Increment Financing Total 73,468,631 2,066,126 27,869,318 24,174,997 13,947,686 31,651,627 57%
Redevelopment
433 Redevelopment General 32,600 - 1,894 1,133 - 30,706 6%
439 Certified Technology Park - - - 1,800,000 - - 0%
452 2018 TIF Park Bond Capital 10,932,782 8,163 263,409 - 541,430 10,127,943 7%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 7,260 63,143 61,033 - 93,857 40%
Redevelopment Total 11,172,382 15,423 328,446 1,862,166 541,430 10,302,506 8%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 1,890 11,715 7,995 - 2,285 84%
328 Redevelopment Bond - Palais Royale 20,000 3,160 19,586 13,373 - 414 98%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 1,234,153 3,392,233 4,561,503 - (26,404) 101%
756 Smart Streets Debt Service 1,710,444 855,909 1,710,444 1,249,569 - 0 100%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,110,273 2,095,113 5,133,978 10,355,338 - (23,705) 100%
Redevelopment Commission Controlled Funds Total 89,751,286 4,176,663 33,331,742 36,392,501 14,489,116 41,930,428 53%
Grand Total 492,927,764 30,117,850 246,875,408 233,955,188 59,807,367 186,244,990 62%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 40,735,612 - 22,407,607 21,820,143 - 18,328,005 55%
Other Taxes 4,237,259 - 2,624,231 2,527,961 - 1,613,028 62%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 235,586 19,271 217,102 194,581 - 18,484 92%
Charges for Services 941,358 1,525 557,840 541,789 - 383,518 59%
Fines, Forfeitures, and Fees 8,920 948 11,857 6,784 - (2,937) 133%
Interest Earnings 240,000 61,828 345,046 218,251 - (105,046) 144%
Donations 337,500 607,302 937,302 330,000 - (599,802) 278%
Other Income 8,785,939 566,487 6,198,657 6,240,868 - 2,587,282 71%
Interfund Allocation Reimb 5,454,725 452,408 4,071,672 3,732,732 - 1,383,053 75%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 61,535,227 1,709,768 37,371,312 35,613,108 - 24,163,913 61%
Expenditures by Dept
101-0101 Mayor's Office 908,142 67,086 644,700 589,466 953 262,489 71%
101-0201 City Clerk 573,553 41,578 384,125 341,185 20,786 168,642 71%
101-0301 Common Council 670,013 43,207 414,429 336,273 33,773 221,811 67%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,639,826 177,971 1,760,052 1,786,819 34,503 845,271 68%
101-0404 Morris PAC 1,320,791 83,329 705,766 577,248 29,664 585,361 56%
101-0405 Palais Royale 541,428 36,645 285,330 179,757 34,365 221,733 59%
101-0501 Legal Dept 1,200,973 80,816 775,340 815,654 169 425,464 65%
101-0602 Engineering Dept 1,750,084 126,155 1,098,778 877,246 132,213 519,093 70%
101-0628 AmeriCorps Program 366,188 - - - - 366,188 0%
101-0801 Police Dept 29,626,242 2,503,003 21,495,764 19,856,655 115,837 8,014,641 73%
101-0901 Fire Dept 21,743,343 1,567,670 15,680,327 14,546,995 216,410 5,846,606 73%
101-1008 Human Rights 447,133 23,546 290,774 308,711 3,337 153,022 66%
Total Expenditures by Dept 61,830,716 4,751,005 43,578,386 40,259,009 622,010 17,630,321 71%
Expenditures
Personnel
Salaries & Wages 34,854,681 2,914,139 25,322,186 23,078,976 - 9,532,495 73%
Fringe Benefits 14,303,986 1,126,465 9,813,624 9,437,151 376 4,489,986 69%
Total Personnel 49,158,667 4,040,604 35,135,811 32,516,127 376 14,022,481 71%
Supplies 1,604,238 19,872 1,014,578 402,591 133,026 456,634 72%
Services & Charges
Professional Services 1,634,092 23,064 751,958 721,000 299,062 583,072 64%
Printing & Advertising 324,541 8,076 86,036 53,270 16,166 222,339 31%
Utilities 658,250 53,432 514,945 438,879 25,992 117,313 82%
Education & Training 153,970 21,138 129,646 80,686 3,087 21,237 86%
Travel 97,693 5,056 50,977 42,303 2,159 44,557 54%
Repairs & Maintenance 1,445,501 89,094 1,080,769 2,939,237 80,563 284,169 80%
Other Interfund Allocations 5,063,218 421,769 3,810,921 1,323,918 - 1,252,297 75%
Debt Service - Principal 435,461 697 158,514 166,173 1,810 275,137 37%
Debt Service - Interest & Fees 10,978 57 9,082 12,746 134 1,762 84%
Grants & Subsidies 39,000 28 15,098 3,724 497 23,405 40%
Insurance 670,112 55,842 502,578 1,250,685 - 167,534 75%
Other Services & Charges 502,467 12,277 316,974 307,670 27,110 158,383 68%
Transfers Out 500 - 500 - - - 100%
Total Services & Charges 11,035,783 690,529 7,427,997 7,340,291 456,581 3,151,205 71%
Capital 32,028 - - - 32,028 - 100%
Total Expenditures 61,830,716 4,751,005 43,578,386 40,259,009 622,010 17,630,320 71%
Net (295,489) (3,041,236) (6,207,074) (4,645,901) 6,533,593
Cash Balance 30,023,559 29,784,255
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 3
101-0201 City Clerk 5 5 101-0201 City Clerk 3
101-0301 Common Council 9 9 101-0301 Common Council -
101-0401 Admin & Finance 24 23 101-0401 Admin & Finance 1
101-0404 Morris PAC 7 8 101-0404 Morris PAC 4
101-0405 Palais Royale 2 3 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 1
101-0602 Engineering Dept 21 21 101-0602 Engineering Dept 3
101-0801 Police Dept 248 244 101-0801 Police Dept 24
101-0901 Fire Dept 178 175 101-0901 Fire Dept -
101-1008 Human Rights 3 3 101-1008 Human Rights -
Total 514 508 Total 39
Fund Purpose:
- The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
- The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 67,086 644,700 589,396 - 263,342 71%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - 70 - 100 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 67,086 644,700 589,466 - 263,442 71%
Expenditures
Personnel
Salaries & Wages 516,518 38,004 355,779 322,837 - 160,739 69%
Fringe Benefits 219,758 16,278 149,776 141,434 - 69,982 68%
Total Personnel 736,276 54,282 505,556 464,272 - 230,721 69%
Supplies 1,002 17 548 940 311 143 86%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 20,925 577 22,841 18,746 642 (2,558) 112%
Utilities - - - - - - 0%
Education & Training 1,800 - 3,525 2,591 - (1,725) 196%
Travel 2,190 246 3,691 2,100 - (1,501) 169%
Repairs & Maintenance 1,000 - 361 90,633 - 639 36%
Other Interfund Allocations 140,562 11,714 105,426 7,065 - 35,136 75%
Debt Service - Principal 1,084 92 806 816 - 278 74%
Debt Service - Interest & Fees 225 17 176 178 - 49 78%
Grants & Subsidies - - - - - - 0%
Insurance 1,478 123 1,107 1,242 - 371 75%
Other Services & Charges 1,600 17 664 884 - 936 42%
Transfers Out - - - - - - 0%
Total Services & Charges 170,864 12,787 138,596 124,254 642 31,625 81%
Capital - - - - - - 0%
Total Expenditures 908,142 67,086 644,700 589,466 953 262,489 71%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 3
Total 7 10
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Mayor's Office
City Funds
General Fund
This department is funded by property tax revenue collected in the
General Fund.
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 41,578 384,125 341,185 - 189,428 67%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 41,578 384,125 341,185 - 189,428 67%
Expenditures
Personnel
Salaries & Wages 256,044 20,188 184,464 167,266 - 71,580 72%
Fringe Benefits 117,970 8,127 74,470 71,548 - 43,500 63%
Total Personnel 374,014 28,315 258,934 238,814 - 115,080 69%
Supplies 9,407 - 2,692 2,432 1,489 5,226 44%
Services & Charges
Professional Services 40,466 3,219 24,096 24,224 7,572 8,798 78%
Printing & Advertising 28,210 2,234 18,958 12,518 7,495 1,757 94%
Utilities - - - - - - 0%
Education & Training 4,500 - 3,233 2,385 230 1,037 77%
Travel 6,950 - 586 551 - 6,364 8%
Repairs & Maintenance 14,000 47 5,344 56,635 4,000 4,656 67%
Other Interfund Allocations 89,863 7,489 67,401 720 - 22,462 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,043 87 783 774 - 260 75%
Other Services & Charges 5,100 187 2,098 2,133 - 3,002 41%
Transfers Out - - - - - - 0%
Total Services & Charges 190,132 13,263 122,500 99,939 19,297 48,336 75%
Capital - - - - - - 0%
Total Expenditures 573,553 41,578 384,125 341,185 20,786 168,642 71%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 5 5
Part-Time /Seasonal/Temporary N/A 3
Total 5 8
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and
common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $9000 for new lighting
Encumbrances for 2018: law books, legal counsel, Cintas rug cleaning, Municode, Ricoh copier maintenance, agenda translations, AT&T iPad data plans, legal notices
published in the South Bend Tribune and Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
City Clerk
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 43,207 414,429 336,273 - 255,584 62%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 43,207 414,429 336,273 - 255,584 62%
Expenditures
Personnel
Salaries & Wages 211,539 16,319 139,188 125,527 - 72,351 66%
Fringe Benefits 154,752 9,594 89,238 86,661 - 65,514 58%
Total Personnel 366,291 25,914 228,426 212,188 - 137,865 62%
Supplies 11,707 115 6,635 1,963 744 4,328 63%
Services & Charges
Professional Services 187,366 10,318 105,382 40,148 31,232 50,752 73%
Printing & Advertising 10,119 1,454 6,102 4,240 360 3,657 64%
Utilities - - - - - - 0%
Education & Training 1,000 - 465 675 - 535 46%
Travel 5,000 - 242 452 - 4,758 5%
Repairs & Maintenance 20,051 - 17,991 72,791 238 1,822 91%
Other Interfund Allocations 60,257 5,021 45,189 360 - 15,068 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,877 156 1,404 1,377 - 473 75%
Other Services & Charges 6,345 230 2,594 2,080 1,200 2,551 60%
Transfers Out - - - - - - 0%
Total Services & Charges 292,015 17,179 179,369 122,123 33,029 79,616 73%
Capital - - - - - - 0%
Total Expenditures 670,013 43,207 414,429 336,273 33,773 221,809 67%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: office supplies, water cooler, legal counsel, additional legal services, and copier maintenance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Common Council
General Fund
City Funds
This department is funded by property tax revenue collected in the
General Fund.
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 43,000 - 43,000 43,000 - - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 43,000 - 43,000 43,000 - - 100%
Capital - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - -
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
This department is funded by property tax revenue collected in the General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 177,971 1,747,251 1,774,557 - 880,525 66%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 177,971 1,760,052 1,786,819 - 879,774 67%
Expenditures
Personnel
Salaries & Wages 1,581,515 112,670 1,106,194 1,034,678 - 475,321 70%
Fringe Benefits 698,935 44,764 424,844 423,427 - 274,091 61%
Total Personnel 2,280,450 157,434 1,531,038 1,458,105 - 749,412 67%
Supplies 23,530 504 8,582 20,190 6,923 8,025 66%
Services & Charges
Professional Services 73,200 - 37,427 76,749 25,942 9,831 87%
Printing & Advertising 1,100 - 936 780 - 164 85%
Utilities - - - - - - 0%
Education & Training 10,210 1,235 7,716 10,160 - 2,494 76%
Travel 11,100 997 3,266 11,071 - 7,834 29%
Repairs & Maintenance 5,700 516 2,633 166,590 457 2,610 54%
Other Interfund Allocations 190,598 15,883 142,947 8,658 - 47,651 75%
Debt Service - Principal 3,501 183 2,889 3,585 - 612 83%
Debt Service - Interest & Fees 348 26 275 431 - 73 79%
Grants & Subsidies - - - - - - 0%
Insurance 6,150 513 4,617 3,528 - 1,533 75%
Other Services & Charges 33,439 679 17,226 26,972 1,181 15,032 55%
Transfers Out 500 - 500 - - - 100%
Total Services & Charges 335,846 20,033 220,432 308,524 27,579 87,834 74%
Capital - - - - - - 0%
Total Expenditures 2,639,826 177,971 1,760,052 1,786,819 34,503 845,271 68%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 24 23
Part-Time /Seasonal/Temporary N/A 1
Total 24 24
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Other income is procurement-card commissions.
Encumbrances: office supplies, outstanding contract for diversity consulting
The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of 2017 and the transfer of the Code Enforcement
Director of Finance to Admin & Finance in 2018. The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the
City.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 195,791 78,328 - - - 195,791 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 547,500 - 374,472 299,686 - 173,028 68%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 577,500 5,001 404,045 327,792 - 173,455 70%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 83,329 778,516 627,478 - 542,274 59%
Expenditures
Personnel
Salaries & Wages 460,147 27,890 265,320 214,692 - 194,827 58%
Fringe Benefits 232,858 15,327 140,397 108,141 - 92,461 60%
Total Personnel 693,005 43,217 405,716 322,833 - 287,288 59%
Supplies 29,796 4,306 16,976 3,472 9,240 3,580 88%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 172,990 963 21,971 5,023 2,379 148,640 14%
Utilities 124,000 12,840 89,951 78,200 - 34,049 73%
Education & Training 6,000 199 1,308 1,394 1,090 3,602 40%
Travel 16,450 1,067 2,260 5,203 1,950 12,240 26%
Repairs & Maintenance 85,363 4,902 26,364 102,504 13,883 45,116 47%
Other Interfund Allocations 160,522 13,378 120,402 36,936 - 40,120 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 19,065 1,589 14,301 15,570 - 4,764 75%
Other Services & Charges 13,600 868 6,516 6,114 1,122 5,962 56%
Transfers Out - - - - - - 0%
Total Services & Charges 597,990 35,806 283,074 250,943 20,424 294,493 51%
Capital - - - - - - 0%
Total Expenditures 1,320,791 83,329 705,766 577,248 29,664 585,361 56%
Net - - 72,750 50,230
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 4
Total 8 12
Explanation of Revenue Sources:
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
- Started extensive work in front of the Morris PAC to enable residents and visitors to safely enjoy the Morris Performing Arts Center and Jon Hunt Plaza
- Extended Navarre contract for catering and concession services for another three years (through 2020)
- Continue to provide various ticketed (shows) and non-ticketed events (ex: Fridays by the Fountain)
This department is funded by property tax revenue collected in the General Fund and from charges for services including facility rental, concessions, ticket handling
fees, and more.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00 deposited into Morris/Palais Self-Promotion Fund (274), and
$1.00 deposited into Morris PAC Capital Fund (416).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 36,645 99,809 - - 42,647 70%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 - 170,337 229,896 - 204,235 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 - 15,183 18,379 - 9,217 62%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 541,428 36,645 285,330 248,274 - 256,099 53%
Expenditures
Personnel
Salaries & Wages 143,386 9,349 88,971 51,285 - 54,415 62%
Fringe Benefits 92,432 6,723 61,575 31,886 - 30,857 67%
Total Personnel 235,818 16,072 150,545 83,170 - 85,272 64%
Supplies 23,014 4,826 9,832 794 4,832 8,350 64%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 81,197 2,849 14,440 9,583 4,962 61,795 24%
Utilities 86,500 5,609 64,996 55,235 - 21,504 75%
Education & Training 1,400 - - - - 1,400 0%
Travel - - - - - - 0%
Repairs & Maintenance 66,019 4,316 22,603 8,197 9,571 33,845 49%
Other Interfund Allocations 19,646 1,638 14,742 14,310 - 4,904 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 10,034 836 7,524 7,641 - 2,510 75%
Other Services & Charges 2,800 500 648 826 - 2,152 23%
Transfers Out - - - - - - 0%
Total Services & Charges 267,596 15,747 124,953 95,793 14,533 128,110 52%
Capital 15,000 - - - 15,000 - 100%
Total Expenditures 541,428 36,645 285,330 179,757 34,365 221,732 59%
Net - - - 68,517
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
- Installed new awning on the façade of the Palais Royale
- Continuing the rebranding of the Palais Royale
- Extended Navarre contract for catering and concession services for another three years (through 2020)
- Continue to provide a clean, attractive space for a variety of events for residents and visitors
This department is funded by property tax revenue collected in the
General Fund and from charges for services including concessions.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 80,816 737,203 758,555 - 386,885 66%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 - 38,138 57,099 - 38,747 50%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 80,816 775,340 815,654 - 425,632 65%
Expenditures
Personnel
Salaries & Wages 760,139 50,984 495,879 483,181 - 264,260 65%
Fringe Benefits 321,864 22,762 198,598 184,954 - 123,266 62%
Total Personnel 1,082,003 73,746 694,476 668,135 - 387,526 64%
Supplies 3,626 275 2,085 3,421 169 1,372 62%
Services & Charges
Professional Services 2,550 - 405 45,522 - 2,145 16%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 9,520 - 6,917 5,251 - 2,603 73%
Travel 3,450 - 1,315 226 - 2,135 38%
Repairs & Maintenance 3,320 - - 76,122 - 3,320 0%
Other Interfund Allocations 75,858 6,321 56,889 1,962 - 18,969 75%
Debt Service - Principal 1,232 - - 940 - 1,232 0%
Debt Service - Interest & Fees 40 - - 14 - 40 0%
Grants & Subsidies - - - - - - 0%
Insurance 2,294 191 1,719 1,683 - 575 75%
Other Services & Charges 17,080 283 11,533 12,379 - 5,547 68%
Transfers Out - - - - - - 0%
Total Services & Charges 115,344 6,795 78,778 144,098 - 36,566 68%
Capital - - - - - - 0%
Total Expenditures 1,200,973 80,816 775,340 815,654 169 425,464 65%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
This department is funded by property tax revenue collected in the
General Fund. This department also collects a reimbursement for legal
services to other city departments.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 109,007 968,977 792,303 - 428,940 69%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 15,973 98,436 76,030 - 21,564 82%
Charges for Services 12,000 1,175 9,200 8,002 - 2,800 77%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 - 22,164 911 - 198,003 10%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 126,155 1,098,778 877,246 - 651,307 63%
Expenditures
Personnel
Salaries & Wages 725,101 61,268 489,423 401,196 - 235,678 67%
Fringe Benefits 246,683 23,271 184,029 143,959 130 62,524 75%
Total Personnel 971,784 84,539 673,452 545,155 130 298,202 69%
Supplies 23,630 712 11,587 14,099 2,640 9,403 60%
Services & Charges
Professional Services 292,559 7,439 69,056 71,573 122,569 100,934 65%
Printing & Advertising 7,000 - 726 389 328 5,946 15%
Utilities - - - - - - 0%
Education & Training 24,500 872 23,673 5,997 - 827 97%
Travel 14,900 2,040 10,838 10,138 - 4,062 73%
Repairs & Maintenance 21,245 578 18,277 154,595 1,873 1,095 95%
Other Interfund Allocations 331,860 27,488 247,392 31,572 - 84,468 75%
Debt Service - Principal 26,644 - 16,063 25,032 1,810 8,771 67%
Debt Service - Interest & Fees 1,365 - 538 903 134 693 49%
Grants & Subsidies - - - - - - 0%
Insurance 14,772 1,231 11,079 11,052 - 3,693 75%
Other Services & Charges 19,825 1,255 16,096 6,741 2,729 1,000 95%
Transfers Out - - - - - - 0%
Total Services & Charges 754,670 40,903 413,738 317,992 129,443 211,489 72%
Capital - - - - - - 0%
Total Expenditures 1,750,084 126,155 1,098,778 877,246 132,213 519,094 70%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 22 21
Part-Time /Seasonal/Temporary N/A 3
Total 22 24
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances: various contractors for a variety of projects, such as; Northshore Trails, East Race repairs, water system evaluation, West Race
Gate repair, among others.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0628
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 366,188 - - - - 366,188 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 366,188 - - - - 366,188 0%
Expenditures
Personnel
Salaries & Wages 47,500 - - - - 47,500 0%
Fringe Benefits 37,675 - - - - 37,675 0%
Total Personnel 85,175 - - - - 85,175 0%
Supplies 72,420 - - - - 72,420 0%
Services & Charges
Professional Services 196,500 - - - - 196,500 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 4,900 - - - - 4,900 0%
Travel 4,853 - - - - 4,853 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,340 - - - - 2,340 0%
Transfers Out - - - - - - 0%
Total Services & Charges 208,593 - - - - 208,593 0%
Capital - - - - - - 0%
Total Expenditures 366,188 - - - - 366,188 0%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic
engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing
for disasters. AmeriCorps help communities recover from damage caused by natural and other disasters, as well as, assist to build affordable housing units for families
to increase economic opportunity for those living in poverty.
In 2018, an additional appropriation was approved to establish a budget for the City's AmeriCorps program. The City will hire two new employees: Program Director and
Manager-Operations. Expenses include: employee wages & benefits, office and computer supplies, living allowances for members.
This department is funded by property tax revenue collected in the
General Fund and the AmeriCorps grant.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
AmeriCorps Grant Program
General Fund
City Funds
18
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,064,442 2,469,238 21,291,098 19,280,135 - 7,773,344 73%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 554,300 33,765 204,666 576,520 - 349,634 37%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,503,003 21,495,764 19,856,655 - 8,130,478 73%
Expenditures
Personnel
Salaries & Wages 17,121,476 1,609,423 12,808,488 11,605,836 - 4,312,988 75%
Fringe Benefits 6,750,673 554,655 4,687,245 4,578,405 - 2,063,428 69%
Total Personnel 23,872,149 2,164,078 17,495,733 16,184,241 - 6,376,416 73%
Supplies 821,557 27,967 609,049 159,077 60,441 152,067 81%
Services & Charges
Professional Services 543,500 721 364,469 282,027 1,338 177,693 67%
Printing & Advertising - - - - - - 0%
Utilities 212,750 17,606 142,003 132,575 1,474 69,273 67%
Education & Training 5,000 - 4,785 - - 215 96%
Travel 1,700 - 1,433 - - 267 84%
Repairs & Maintenance 333,147 21,594 201,411 1,094,949 14,319 117,417 65%
Other Interfund Allocations 2,428,100 202,341 1,836,069 706,068 - 592,031 76%
Debt Service - Principal 403,000 423 138,756 135,801 - 264,244 34%
Debt Service - Interest & Fees 9,000 14 8,093 11,220 - 907 90%
Grants & Subsidies 39,000 28 15,098 3,724 497 23,405 40%
Insurance 612,148 51,012 459,108 950,454 - 153,040 75%
Other Services & Charges 328,163 17,220 219,756 196,519 20,741 87,666 73%
Transfers Out - - - - - - 0%
Total Services & Charges 4,915,508 310,958 3,390,982 3,513,337 38,368 1,486,158 70%
Capital 17,028 - - - 17,028 - 100%
Total Expenditures 29,626,242 2,503,003 21,495,764 19,856,655 115,837 8,014,641 73%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 248 244
Part-Time /Seasonal/Temporary N/A 24
Total 248 268
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 202 of the 245 budgeted Police officers and 46 civilian staff. Fund 249 contains the funding for 43 of the 245 Police officers that
are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment for 215K for
body cameras running through supplies.
This department is funded by property tax revenue collected in the
General Fund. The department also receives reimbursement for officers
working at various events.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,596,379 1,567,670 15,678,313 14,504,613 - 5,918,066 73%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,850 - 2,013 42,382 - (163) 109%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 21,743,343 1,567,670 15,680,327 14,546,995 - 6,063,017 72%
Expenditures
Personnel
Salaries & Wages 12,825,291 958,818 9,247,726 8,520,002 - 3,577,565 72%
Fringe Benefits 5,325,371 420,436 3,750,521 3,606,120 246 1,574,604 70%
Total Personnel 18,150,662 1,379,254 12,998,247 12,126,123 246 5,152,169 72%
Supplies 583,512 (18,890) 345,728 195,816 46,237 191,547 67%
Services & Charges
Professional Services 254,951 1,366 108,122 137,757 110,409 36,420 86%
Printing & Advertising 3,000 - 62 1,992 - 2,938 2%
Utilities 235,000 17,377 217,995 172,868 24,518 (7,513) 103%
Education & Training 82,640 18,832 76,563 52,234 1,767 4,310 95%
Travel 30,500 705 26,720 12,130 - 3,780 88%
Repairs & Maintenance 884,881 56,413 777,874 1,072,221 33,232 73,775 92%
Other Interfund Allocations 1,498,972 124,914 1,124,226 505,782 - 374,746 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - 256,446 - - 0%
Other Services & Charges 19,225 (12,302) 4,790 13,627 - 14,435 25%
Transfers Out - - - - - - 0%
Total Services & Charges 3,009,169 207,306 2,336,352 2,225,057 169,927 502,891 83%
Capital - - - - - - 0%
Total Expenditures 21,743,343 1,567,670 15,680,327 14,546,995 216,410 5,846,607 73%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 178 175
Part-Time /Seasonal/Temporary N/A -
Total 178 175
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 257 sworn firefighters. 175 firefighters are paid out of the General Fund (101-0901), 35 firefighters are paid out of
the Public Safety LOIT Fund (249-0905) and 47 are paid out of the EMS Operating Fund (288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Fire Department
General Fund
City Funds
20
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 23,546 269,040 308,711 - 178,093 60%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 21,734 - - (21,734) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 23,546 290,774 308,711 - 156,359 65%
Expenditures
Personnel
Salaries & Wages 206,025 9,224 140,756 152,475 - 65,269 68%
Fringe Benefits 105,015 4,528 52,932 60,617 - 52,083 50%
Total Personnel 311,040 13,752 193,688 213,092 - 117,352 62%
Supplies 1,037 43 864 388 - 173 83%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 2,500 - 1,461 - - 1,039 58%
Travel 600 - 628 431 209 (237) 140%
Repairs & Maintenance 10,775 727 7,910 44,001 2,991 (126) 101%
Other Interfund Allocations 66,980 5,582 50,238 10,485 - 16,742 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 1,251 104 936 918 - 315 75%
Other Services & Charges 52,950 3,338 35,051 39,396 137 17,762 66%
Transfers Out - - - - - - 0%
Total Services & Charges 135,056 9,751 96,223 95,231 3,337 35,495 74%
Capital - - - - - - 0%
Total Expenditures 447,133 23,546 290,774 308,711 3,337 153,020 66%
Net - - - -
Staffing Budget Actual Explanation of Revenue Sources:
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Department Purpose:
Explanation of Expenditures and Significant Changes/Variances:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
This department is funded by property tax revenue collected in the
General Fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Human Rights
General Fund
City Funds
21
Fund Name Fund Number 102
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160,000 18,858 132,286 80,578 - 27,714 83%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 160,000 18,858 132,286 80,578 - 27,714 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 160,000 18,858 132,286 80,578 27,714
Cash Balance 10,410,551 10,264,951
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages
and the advances must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Rainy Day
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings
revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General
Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
22
Fund Name Fund Number 201
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 9,584,472 - 5,271,460 4,976,456 - 4,313,012 55%
Other Taxes 670,000 - 410,872 379,124 - 259,128 61%
Grants/Intergovernmental 2,050,000 - 458,708 - - 1,591,292 22%
Charges for Services 2,346,475 210,990 1,533,393 1,549,273 - 813,082 65%
Interest Earnings 60,000 10,995 61,811 24,204 - (1,811) 103%
Donations 20,000 - 1,500 1,500 - 18,500 8%
Other Income 303,301 45,850 264,187 1,323,977 - 39,114 87%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,287,600 321,900 965,700 525,347 - 321,900 75%
Total Revenue 16,321,848 589,735 8,967,631 8,779,881 - 7,354,217 55%
Expenditures by Dept
201-1100 Administration 1,227,968 96,744 963,182 1,042,533 3,949 260,837 79%
201-1101 Maintenance 7,184,730 444,894 4,511,269 4,560,777 300,763 2,372,698 67%
201-1102 Golf Courses 1,588,326 122,532 1,123,567 1,121,368 91,237 373,522 76%
201-1103 Recreation 2,181,005 147,429 1,456,397 1,568,994 33,405 691,203 68%
201-1104 Potawatomi Zoo 700,000 - 712,660 694,825 - (12,660) 102%
201-1106 Potawatomi Greenhouse 46,602 217 35,248 32,840 - 11,354 76%
201-1108 Graffiti Removal 106,459 7,160 71,169 75,824 3,397 31,893 70%
201-1110 Marketing & Events 1,133,376 52,099 618,399 510,118 37,906 477,071 58%
201-1111 Regional Cities Grant 2,113,595 72,721 623,762 - 106,615 1,383,218 35%
Total Expenditures by Dept 16,282,061 943,796 10,115,653 9,607,281 577,271 5,589,136 66%
Expenditures
Personnel
Salaries & Wages 5,806,202 426,646 4,081,827 4,101,681 - 1,724,375 70%
Fringe Benefits 2,560,224 178,075 1,712,843 1,700,049 40 847,341 67%
Total Personnel 8,366,426 604,720 5,794,670 5,801,730 40 2,571,716 69%
Supplies 1,330,972 65,459 780,271 714,917 249,031 301,670 77%
Services & Charges
Professional Services 1,258,773 4,710 1,077,067 634,834 21,775 159,931 87%
Printing & Advertising 38,575 337 35,230 35,128 13,506 (10,161) 126%
Utilities 652,267 58,992 489,992 502,906 6,473 155,802 76%
Education & Training 9,710 273 3,794 5,680 2,809 3,107 68%
Travel 8,700 434 6,901 9,041 462 1,337 85%
Repairs & Maintenance 899,552 26,830 322,761 1,094,114 40,894 535,897 40%
Other Interfund Allocations 930,402 77,335 696,015 285,291 - 234,387 75%
Debt Service - Principal 317,042 1,377 161,232 160,488 - 155,810 51%
Debt Service - Interest & Fees 29,257 145 9,870 12,372 - 19,387 34%
Grants & Subsidies 29,560 - 15,000 15,100 - 14,560 51%
Insurance 136,460 11,372 102,348 93,976 - 34,112 75%
Other Services & Charges 569,515 23,802 328,668 241,704 157,441 83,406 85%
Transfers Out 104,850 - - - - 104,850 0%
Total Services & Charges 4,984,663 205,607 3,248,879 3,090,634 243,360 1,492,425 70%
Capital 1,600,000 68,011 291,834 - 84,840 1,223,326 24%
Total Expenditures 16,282,061 943,796 10,115,653 9,607,281 577,271 5,589,137 66%
Net 39,787 (354,062) (1,148,023) (827,399) 1,765,080
Cash Balance 5,050,036 3,677,431
Staffing Budget Actual
Full Time 94 90
Part-Time /Seasonal/Temporary N/A 104
Total 94 194
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
VPA's capital needs, other than the Regional Cities grant, are being addressed through bonds. Please see Funds 452, 471, and 751 for details.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Parks & Recreation
Special Revenue Funds
City Funds
This fund's main sources of revenue is property taxes. Property tax and other tax revenues are received in June and December of the year. It also receives a portion
of auto excise and motor vehicle taxes. Some revenue is derived from charged for services such as pavilion rental, golf course fees, concessions, and fees for camps,
leagues, fitness center, special events, and other activities. It will be received through 2023. Interfund transfers from the EDIT Fund 408 help subsidize the Parks
operations. This fund also receives revenue from interest earned on the fund's cash balance.
23
Fund Name Fund Number 202
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 550,231 5,240,281 4,269,158 - 1,979,719 73%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 10,509 156,933 114,139 - 66,432 70%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 116,213 14,705 96,969 52,626 - 19,244 83%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 77,369 27,364 84,214 60,014 - (6,845) 109%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,787,750 946,938 2,840,813 2,973,731 - 946,937 75%
Total Revenue 11,424,697 1,549,747 8,419,210 7,469,668 - 3,005,487 74%
Expenditures by Dept
202-0607 Street Department 10,789,090 491,104 6,003,644 5,812,666 934,926 3,850,520 64%
202-0619 Curb & Sidewalk Program 1,604,891 220,820 679,760 908,803 505,221 419,910 74%
Total Expenditures by Dept 12,393,981 711,923 6,683,404 6,721,469 1,440,147 4,270,430 66%
Expenditures
Personnel
Salaries & Wages 3,146,192 202,773 2,057,400 1,868,541 - 1,088,792 65%
Fringe Benefits 1,601,025 99,223 998,145 921,861 - 602,880 62%
Total Personnel 4,747,217 301,996 3,055,545 2,790,401 - 1,691,672 64%
Supplies 2,648,084 85,424 1,110,117 1,329,000 312,639 1,225,328 54%
Services & Charges
Professional Services 848,474 161,612 232,304 452,272 501,780 114,390 87%
Printing & Advertising 850 - 156 214 369 325 62%
Utilities 51,900 1,773 35,149 33,066 3,426 13,325 74%
Education & Training 8,000 475 4,425 5,710 - 3,575 55%
Travel 5,110 - 1,716 2,575 - 3,394 34%
Repairs & Maintenance 1,961,030 69,217 880,140 892,252 619,464 461,426 76%
Other Interfund Allocations 630,165 51,681 465,129 273,528 - 165,036 74%
Debt Service - Principal 831,871 - 516,648 620,603 - 315,223 62%
Debt Service - Interest & Fees 42,958 - 21,564 33,384 - 21,394 50%
Grants & Subsidies - - - - - - 0%
Insurance 398,568 33,214 298,926 225,459 - 99,642 75%
Other Services & Charges 191,886 6,531 45,587 47,011 2,470 143,829 25%
Transfers Out - - - - - - 0%
Total Services & Charges 4,970,812 324,503 2,501,744 2,586,073 1,127,508 1,341,559 73%
Capital 27,868 - 15,998 15,995 - 11,870 57%
Total Expenditures 12,393,981 711,923 6,683,404 6,721,469 1,440,147 4,270,429 66%
Net (969,284) 837,824 1,735,806 748,198 (1,264,942)
Cash Balance 8,893,671 6,883,171
Staffing Budget Actual
Full Time 56 54
Part-Time /Seasonal/Temporary N/A 7
Total 56 61
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Expenditures: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
New printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from
COIT to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the
City. This fund also receives revenue from interest earned on the fund's cash balance.
24
Fund Name Fund Number 203
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 51,449 828,774 773,812 - 687,431 55%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,604 11,100 7,366 - (1,100) 111%
Debt Proceeds - - - - - - 0%
Donations 120,000 2,023 2,023 44,700 - 117,977 2%
Other Income 5,000 1,466 5,840 412 - (840) 117%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,651,205 56,542 847,736 826,290 - 803,468 51%
Expenditures by Dept
203-1103 Recreation 1,435,893 55,519 638,866 743,832 78,715 718,312 50%
203-1110 Marketing & Events 304,510 7,010 122,049 49,707 16,858 165,603 46%
Total Expenditures by Dept 1,740,403 62,529 760,915 793,540 95,572 883,915 49%
Expenditures
Personnel
Salaries & Wages 457,526 18,396 241,968 257,269 - 215,558 53%
Fringe Benefits 58,891 1,705 20,259 24,061 - 38,632 34%
Total Personnel 516,417 20,101 262,227 281,330 - 254,190 51%
Supplies 294,708 10,325 94,479 127,290 44,103 156,126 47%
Services & Charges
Professional Services 142,176 8,672 86,046 92,690 - 56,130 61%
Printing & Advertising 119,268 4,165 56,743 6,257 11,903 50,622 58%
Utilities - - - - - - 0%
Education & Training 17,047 578 6,528 2,705 110 10,409 39%
Travel 21,099 2,356 5,395 6,587 769 14,935 29%
Repairs & Maintenance 13,672 - 168 8,100 - 13,504 1%
Other Interfund Allocations 110,146 9,179 82,611 65,007 - 27,535 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 73,885 - - - - 73,885 0%
Insurance - - - - - - 0%
Other Services & Charges 306,985 3,927 159,621 147,524 37,574 109,790 64%
Transfers Out - - - - - - 0%
Total Services & Charges 804,278 28,878 397,112 328,870 50,356 356,810 56%
Capital 125,000 3,225 7,098 56,050 1,113 116,789 7%
Total Expenditures 1,740,403 62,529 760,915 793,540 95,572 883,915 49%
Net (89,198) (5,987) 86,821 32,750 (80,447)
Cash Balance 872,720 844,053
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 26
Total 1 27
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities.
$20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior room.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
This fund collects revenue from fees for camps, leagues, fitness center, special events, and other activities. This fund also receives revenue from interest earned on
the fund's cash balance.
25
Fund Name Fund Number 209
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 215,598 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 12,000 1,751 11,536 6,484 - 464 96%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - 100,000 100,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 213,014 1,751 151,590 322,082 - 61,424 71%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,078,598 15,026 76,971 254,522 58,158 943,469 13%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,078,598 15,026 76,971 254,522 58,158 943,469 13%
Capital - - - - - - 0%
Total Expenditures 1,078,598 15,026 76,971 254,522 58,158 943,469 13%
Net (865,584) (13,275) 74,619 67,560 (882,045)
Cash Balance 949,682 922,645
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from
year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
26
Fund Name Fund Number 210
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 675,232 - 2,375 2,696 - 672,857 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,919 2,199 9,965 7,176 - 1,954 84%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 16,459 49,009 31,592 - 16,584 75%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 752,744 18,658 61,349 41,464 - 691,395 8%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 50,000 - - - - 50,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 65,593 16,459 49,009 47,566 - 16,584 75%
Debt Service - Interest & Fees 6,420 1,544 4,998 6,442 - 1,422 78%
Grants & Subsidies 622,857 - - - - 622,857 0%
Insurance - - - - - - 0%
Other Services & Charges 185,120 - 55,662 - 81,000 48,458 74%
Transfers Out - - - - - - 0%
Total Services & Charges 929,990 18,003 109,670 54,008 81,000 739,321 21%
Capital - - - - - - 0%
Total Expenditures 929,990 18,003 109,670 54,008 81,000 739,321 21%
Net (177,246) 655 (48,321) (12,544) (47,926)
Cash Balance 361,798 338,451
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
27
Fund Name Fund Number 211
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 336,000 44,027 257,358 173,083 - 78,642 77%
Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0%
Interest Earnings 16,000 1,085 11,153 9,510 - 4,847 70%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,525 310 3,553 118 - 972 79%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,866,020 466,505 1,399,515 1,142,005 - 466,505 75%
Total Revenue 2,665,181 511,928 1,831,777 1,325,187 - 833,404 69%
Expenditures
Personnel
Salaries & Wages 1,500,262 114,969 1,078,975 872,135 - 421,287 72%
Fringe Benefits 675,443 59,507 499,228 379,340 - 176,215 74%
Total Personnel 2,175,705 174,477 1,578,203 1,251,475 - 597,502 73%
Supplies 24,968 1,223 16,558 8,325 1,823 6,587 74%
Services & Charges
Professional Services 408,046 50,162 231,054 67,055 126,155 50,837 88%
Printing & Advertising 19,982 41 8,726 2,308 2,655 8,601 57%
Utilities - - - - - - 0%
Education & Training 12,000 1,740 6,454 3,633 - 5,546 54%
Travel 16,700 538 9,369 7,411 2,413 4,918 71%
Repairs & Maintenance 16,788 392 3,801 143,513 893 12,094 28%
Other Interfund Allocations 317,469 26,500 238,500 74,619 - 78,969 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 73,069 6,089 54,801 106,875 - 18,268 75%
Other Services & Charges 12,369 742 7,917 5,978 2,612 1,840 85%
Transfers Out - - - - - - 0%
Total Services & Charges 876,423 86,203 560,622 411,392 134,728 181,073 79%
Capital - - - - - - 0%
Total Expenditures 3,077,096 261,902 2,155,384 1,671,193 136,550 785,162 74%
Net (411,915) 250,026 (323,606) (346,006) 48,242
Cash Balance 789,300 1,016,543
Staffing Budget Actual
Full Time 25 24
Part-Time /Seasonal/Temporary N/A -
Total 25 24
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment (DCI).
Expenditures include DCI employee wages & benefits, contractuals, economic empowerment activities.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis. This fund also receives
revenue from federal grants and staff contracts.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
28
Fund Name Fund Number 212
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 6,687,141 38,158 1,954,851 1,297,427 - 4,732,290 29%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 40 - 1,000 0%
Interest Earnings 2,000 83 845 543 - 1,155 42%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 1,366 94,391 382,743 - 120,996 44%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,905,528 39,606 2,050,087 1,680,753 - 4,855,441 30%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 6,874,598 320,034 2,387,240 1,481,951 3,070,800 1,416,558 79%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 6,874,598 320,034 2,387,240 1,481,951 3,070,800 1,416,558 79%
Capital - - - - - - 0%
Total Expenditures 6,874,598 320,034 2,387,240 1,481,951 3,070,800 1,416,558 79%
Net 30,930 (280,428) (337,153) 198,802 3,438,883
Cash Balance 111,238 440,514
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a
suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also
be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs
of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that
are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at
least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house
individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-
income persons whose income does not exceed 120 percent of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through
other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness,
chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
29
Fund Name Fund Number 216
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 26,000 36,737 15,003 - (6,737) 122%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 375 2,579 1,817 - (579) 129%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 100 200 24,840 - (100) 200%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,100 26,475 39,516 41,660 - (7,416) 123%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 20,000 - - - - 20,000 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 12,000 2,053 2,053 - - 9,947 17%
Transfers Out - - - - - - 0%
Total Services & Charges 32,000 2,053 2,053 - - 29,947 6%
Capital - - - - - - 0%
Total Expenditures 32,000 2,053 2,053 - - 29,947 6%
Net 100 24,422 37,463 41,660 (37,363)
Cash Balance 231,630 259,265
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property.
Expenditures are to be used to support the Police Department's effort to combat drug activity.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police State Seizures
Special Revenue Funds
City Funds
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent
upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash
balance.
30
Fund Name Fund Number 217
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 20,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,600 259 1,692 1,114 - (92) 106%
Debt Proceeds - - - - - - 0%
Donations 55,650 435 54,148 160,918 - 1,502 97%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 57,250 694 55,840 182,031 - 1,410 98%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 5,000 - 322 - - 4,678 6%
Services & Charges
Professional Services 34,000 7,945 17,146 3,000 12,948 3,906 89%
Printing & Advertising 2,500 - - - - 2,500 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,000 - 1,014 - - (14) 101%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 5,928 - 2,795 191,856 200 2,933 51%
Transfers Out - - - - - - 0%
Total Services & Charges 43,428 7,945 20,956 194,856 13,148 9,325 79%
Capital - - - - - - 0%
Total Expenditures 48,428 7,945 21,278 194,856 13,148 14,003 71%
Net 8,822 (7,252) 34,562 (12,825) (12,593)
Cash Balance 135,304 103,949
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to South Bend Animal Care &
Control are held in this fund.
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for animal shelter as well as bike signage.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. This fund also
receives revenue from interest earned on the fund's cash balance. In 2017, Animal Care & Control started receiving an annual donation of approximately $22,300 from
the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions thru 2/24/2023.
31
Fund Name Fund Number 218
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - 125 148 - 75 63%
Interest Earnings 160 25 167 100 - (7) 104%
Debt Proceeds - - - - - - 0%
Donations - - 750 - - (750) 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 360 25 1,042 248 - (682) 289%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,000 - 250 - 604 146 85%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 - 250 - 604 146 85%
Capital - - - - - - 0%
Total Expenditures 1,000 - 250 - 604 146 85%
Net (640) 25 792 248 (828)
Cash Balance 13,632 12,811
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
This fund receives monies from Juvenile Positive Assistance. This fund also receives revenue from interest earned on the fund's cash balance.
32
Fund Name Fund Number 219
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 14,134 89,055 100,624 - 110,445 45%
Fines, Forfeitures, and Fees 68,250 11,506 49,984 50,818 - 18,266 73%
Interest Earnings 2,500 829 3,561 - - (1,061) 142%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 648,273 162,068 486,205 434,818 - 162,068 75%
Total Revenue 918,523 188,537 628,805 586,259 - 289,718 68%
Expenditures
Personnel
Salaries & Wages 190,001 11,434 119,759 127,710 - 70,242 63%
Fringe Benefits 104,906 5,333 63,284 71,899 - 41,622 60%
Total Personnel 294,907 16,767 183,043 199,610 - 111,864 62%
Supplies 26,650 1,874 20,540 12,569 664 5,446 80%
Services & Charges
Professional Services 59,000 - 24,725 29,078 35,500 (1,225) 102%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 350,503 41,680 134,116 213,213 191,532 24,855 93%
Other Interfund Allocations 31,481 2,624 23,616 24,462 - 7,865 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 26,435 2,203 19,827 29,358 - 6,608 75%
Other Services & Charges 183,437 4,785 44,739 92,051 80,004 58,694 68%
Transfers Out - - - - - - 0%
Total Services & Charges 650,856 51,291 247,023 388,163 307,036 96,797 85%
Capital - - - - - - 0%
Total Expenditures 972,413 69,932 450,606 600,341 307,700 214,107 78%
Net (53,890) 118,605 178,199 (14,082) 75,611
Cash Balance 562,346 358,912
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement. Expenses
include employee wages & benefits, attorney fees for code hearings (2 hearings/week, 50 weeks/year), city-wide centralized mowing through Venues, Parks & Arts
(VPA), city-wide graffiti removal program through VPA, landfill dumping fees, and tire disposal fees.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Unsafe Building
Special Revenue Funds
City Funds
Neighborhood Enforcement Action Team (NEAT) derives its income from fees charged to homeowners and/or businesses for environmental clean-ups. These clean
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for
failure to comply upon notification. Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were
deemed uncollectible, and therefore turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines
levied against property owners for certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund
408 (EDIT) in the amount of $648,273. This fund also receives revenue from interest earned on the fund's cash balance.
33
Fund Name Fund Number 220
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 9,912 96,261 92,253 - 43,739 69%
Fines, Forfeitures, and Fees 106,886 6,946 61,661 91,575 - 45,225 58%
Interest Earnings 6,000 1,020 7,288 5,341 - (1,288) 121%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - 1,125 - 2,000 0%
Other Income 30,394 800 14,482 17,554 - 15,912 48%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 285,280 18,678 179,692 207,848 - 105,588 63%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 322,091 4,311 89,705 84,515 38,926 193,460 40%
Services & Charges
Professional Services - - - 180,000 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 90,000 6,995 56,928 52,640 2,280 30,792 66%
Travel 83,000 6,836 31,292 30,180 - 51,708 38%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 99,533 1,676 16,306 60,168 8,033 75,194 24%
Transfers Out - - - - - - 0%
Total Services & Charges 272,533 15,506 104,525 322,988 10,313 157,694 42%
Capital - - - - - - 0%
Total Expenditures 594,624 19,817 194,230 407,504 49,239 351,154 41%
Net (309,344) (1,139) (14,539) (199,656) (245,566)
Cash Balance 557,627 594,542
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established for the continuing education and supplies for the police department.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash
balance.
34
Fund Name Fund Number 221
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 - 310 4,905 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings 70 18 87 - - (17) 125%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,070 18 397 4,905 - 5,673 7%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,000 - 5 10 - 995 1%
Transfers Out - - - - - - 0%
Total Services & Charges 1,000 - 5 10 - 995 1%
Capital - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,070 18 392 4,895 4,678
Cash Balance 10,077 6,120
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016.
Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program; however, the Landlord Registration Program is currently under State legal
review.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Landlord Registration
Special Revenue Funds
City Funds
The proceeds from the registration, $5 registration fee per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for
failure to comply with the ordinance. This fund also receives revenue from interest earned on the fund's cash balance.
35
Fund Name Fund Number 227
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 8,000 1,271 9,455 7,524 - (1,455) 118%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 8,000 1,271 9,455 7,524 - (1,455) 118%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 113,308 3,975 15,435 9,952 57,873 40,000 65%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 375,333 - 125,000 98,400 50,333 200,000 47%
Transfers Out - - - - - - 0%
Total Services & Charges 488,641 3,975 140,435 108,352 108,206 240,000 51%
Capital 26,682 6,174 24,273 12,860 2,409 - 100%
Total Expenditures 515,323 10,149 164,708 121,212 110,615 240,000 53%
Net (507,323) (8,878) (155,254) (113,688) (241,455)
Cash Balance 691,365 856,877
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Loss Recovery
Special Revenue Funds
City Funds
At this time, the only revenue comes from interest earned on the fund's cash balance.
36
Fund Name Fund Number 244
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - 33,671 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 33,671 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 33,671 - - 0%
Net - - - (33,671) -
Cash Balance - -
Fund Purpose:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP (public-safety answering point) system. The remaining funds were used towards the 2017
payment for the county-wide PSAP system.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Emergency Phone System
Special Revenue Funds
City Funds
37
Fund Name Fund Number 249
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 6,579,951 5,600,714 - 1,049,588 86%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,900 2,672 13,818 7,783 - (1,918) 116%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,641,439 638,467 6,593,769 5,608,497 - 1,047,670 86%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 340,116 3,325,183 3,268,551 - 943,508 78%
249-0905 Fire PS LOIT 3,354,279 237,917 2,397,969 2,297,218 - 956,310 71%
Total Expenditures by Dept 7,622,970 578,034 5,723,152 5,565,768 - 1,899,818 75%
Expenditures
Personnel
Salaries & Wages 5,364,960 402,770 4,190,582 4,031,764 - 1,174,378 78%
Fringe Benefits 2,258,010 175,263 1,532,570 1,534,005 - 725,440 68%
Total Personnel 7,622,970 578,034 5,723,152 5,565,768 - 1,899,818 75%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 7,622,970 578,034 5,723,152 5,565,768 - 1,899,818 75%
Net 18,469 60,434 870,616 42,729 (852,148)
Cash Balance 1,857,996 983,177
Staffing - Full Time Budget Actual Fund Purpose:
Sworn Police Officers 43 42
Sworn Firefighters 35 31
Total 78 73
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund covered the costs of wages and fringe benefits for 43 police officers and 35 firefighters.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by
property taxes. Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
The Public Safety Local Option Income Tax (LOIT) Fund was
established in 2010 due to Indiana's property tax "circuit breaker"
system that effectively limited property tax receipts.
38
Fund Name Fund Number 251
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 197,527 1,372,547 827,193 - 197,453 87%
Grants/Intergovernmental 280,000 - 276,978 129,966 - 3,022 99%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 48,000 7,580 50,298 23,197 - (2,298) 105%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 402,960 8,181 411,344 8,996 - (8,384) 102%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,300,960 213,288 2,111,168 989,352 - 189,793 92%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 670,364 211,280 515,385 449,636 40,015 114,964 83%
Services & Charges
Professional Services 374,000 - - - 14,000 360,000 4%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,315,606 55,039 621,363 118,842 177,677 516,566 61%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,689,606 55,039 621,363 118,842 191,677 876,566 48%
Capital 1,058,538 47,654 389,541 333,102 175,058 493,939 53%
Total Expenditures 3,418,508 313,973 1,526,289 901,580 406,749 1,485,469 57%
Net (1,117,548) (100,686) 584,878 87,773 (1,295,676)
Cash Balance 3,920,423 2,917,806
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects.
The fund is used predominantly for street capital projects. Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive
Sample Overpass, and the Boland bicycle trail.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
This fund receives gas taxes as its primary revenue source. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202).
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved
projects. This fund also receives revenue from interest earned on the fund's cash balance.
39
Fund Name Fund Number 252
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 257
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 1,070,000 - 670,000 - - 400,000 63%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 4,421 32,632 27,046 - 7,368 82%
Debt Proceeds - - - - - - 0%
Donations - - - 100,000 - - 0%
Other Income 54,687 - 54,687 261,189 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,164,687 4,421 757,319 388,234 - 407,368 65%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 648,058 5,315 352,477 147,799 214,080 81,501 87%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 1,340,000 1,340,000 1,340,000 1,000,000 - - 100%
Total Services & Charges 1,988,058 1,345,315 1,692,477 1,147,799 214,080 81,501 96%
Capital 1,265,291 103,420 373,801 221,762 757,797 133,693 89%
Total Expenditures 3,253,349 1,448,735 2,066,278 1,369,562 971,877 215,194 93%
Net (2,088,662) (1,444,314) (1,308,960) (981,327) 192,174
Cash Balance 972,378 3,043,739
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total
distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was
deposited into the Rainy Day Fund (102).
The capital budget for 2018 is comprised of 3 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
This fund receives revenue from interest earned on the fund's cash balance.
In 2018, the Community Crossings Matching Grant of $670,000 was incorrectly recorded in Fund 257. It was then transferred to the correct fund, Local Road & Bridge
Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265.
41
Fund Name Fund Number 258
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 49,150 130,390 - 95,850 34%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 877 6,244 3,562 - (2,244) 156%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 5,497 23,303 12,742 - (2,903) 114%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 169,400 6,374 78,697 146,694 - 90,703 46%
Expenditures
Personnel
Salaries & Wages 53,397 4,068 38,648 39,261 - 14,749 72%
Fringe Benefits 26,616 2,085 19,112 19,119 - 7,504 72%
Total Personnel 80,013 6,153 57,760 58,381 - 22,253 72%
Supplies 2,000 354 1,152 6,020 648 200 90%
Services & Charges
Professional Services 36,621 3,939 24,381 20,415 8,289 3,951 89%
Printing & Advertising 21,000 - 15,369 12,603 - 5,631 73%
Utilities - - - - - - 0%
Education & Training 3,500 - 15 551 - 3,485 0%
Travel 9,300 2,364 5,605 4,015 - 3,695 60%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 10,800 - 8,879 3,274 - 1,921 82%
Transfers Out - - - - - - 0%
Total Services & Charges 81,221 6,303 54,249 40,857 8,289 18,683 77%
Capital - - - - - - 0%
Total Expenditures 163,234 12,810 113,161 105,258 8,937 41,136 75%
Net 6,166 (6,436) (34,464) 41,436 49,567
Cash Balance 537,515 521,501
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A -
Total 1 1
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund tracks the portion of the Human Rights Department that is funded by the federal government. The Human Rights Department's mission is to educate and
promote fair housing as well as ensure that all citizens receive equal employment opportunity.
In 2018, the Human Rights Commission promoted the Investigator VI to Housing Manager (new position).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity
Commission (EEOC).
42
Fund Name Fund Number 265
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 - 4,077 - - 923 82%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,340,000 1,340,000 1,340,000 1,000,000 - - 100%
Total Revenue 1,345,000 1,340,000 1,344,077 2,000,000 - 923 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,800,000 - 1,706,289 64 424,053 (330,342) 118%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 300,000 - - - - 300,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,100,000 - 1,706,289 64 424,053 (30,342) 101%
Capital - - - - - - 0%
Total Expenditures 2,100,000 - 1,706,289 64 424,053 (30,342) 101%
Net (755,000) 1,340,000 (362,212) 1,999,936 31,265
Cash Balance 630,731 1,999,936
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts. Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to
invest in infrastructure projects that catalyze economic development, create jobs, and strengthen local transportation networks.
Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and traffic signal modernization.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from LOIT 2016 Special Distribution Fund
257 to match the grant revenue.
Community Crossings Matching Grant is based on available pooled resources by the State and the number of municipalities requesting the grant money. In 2018, the
Community Crossings Matching Grant of $670,000 was incorrectly recorded in LOIT 2016 Special Distribution Fund 257. It was then transferred to the correct fund,
Local Road & Bridge Grant Fund 265. The City's matching $670,000 was also transferred from Fund 257 to Fund 265.
This fund also receives revenue from interest earned on the fund's cash balance.
43
Fund Name Fund Number 271
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 9 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 9 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 1,353 - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 1,353 - - 0%
Net - - - (1,344) -
Cash Balance - 3
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
44
Fund Name Fund Number 273
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 - 8,977 8,509 - 11,023 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 109 727 362 - 23 97%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,750 109 9,704 8,871 - 11,046 47%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 18,000 2,225 5,083 5,673 1,606 11,311 37%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 18,000 2,225 5,083 5,673 1,606 11,311 37%
Capital - - - - - - 0%
Total Expenditures 18,000 2,225 5,083 5,673 1,606 11,311 37%
Net 2,750 (2,116) 4,621 3,199 (265)
Cash Balance 59,775 50,286
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to
help fund the advertising displayed on them.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also
receives revenue from interest earned on the fund's cash balance.
45
Fund Name Fund Number 274
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 130,000 - 68,206 - - 61,794 52%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 122 433 - - 567 43%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 122 68,639 - - 62,361 52%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 50,000 - - - - 50,000 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 81,000 122 68,639 - 12,361
Cash Balance 68,639 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
46
Fund Name Fund Number 280
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 7 50 31 - (15) 144%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 7 50 31 - (15) 144%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 7 50 31 (15)
Cash Balance 3,972 3,916
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund has been used to account for certain Police grants.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Block Grants
Special Revenue Funds
City Funds
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
47
Fund Name Fund Number 281
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 425 - 259 218 - 166 61%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 425 - 259 218 - 166 61%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 28,100 - 28,126 - - (26) 100%
Total Services & Charges 28,100 - 28,126 - - (26) 100%
Capital - - - - - - 0%
Total Expenditures 28,100 - 28,126 - - (26) 100%
Net (27,675) - (27,867) 218 192
Cash Balance - 27,831
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
The remaining cash balance was transferred to the Redevelopment General Fund 433.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
48
Fund Name Fund Number 289
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - 3,060 - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 280 44 344 192 - (64) 123%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,280 44 344 3,252 - 9,936 3%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 10,000 - 3,636 5,768 5,641 723 93%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 10,000 - 3,636 5,768 5,641 723 93%
Net 280 44 (3,292) (2,516) 9,213
Cash Balance 24,172 24,258
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
HAZMAT
Special Revenue Funds
City Funds
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned
on the fund's cash balance.
49
Fund Name Fund Number 291
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 77,000 1,200 85,020 67,800 - (8,020) 110%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 315 1,861 1,188 - (361) 124%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 5,152 5,152 - - (5,152) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 78,500 6,667 92,033 68,988 - (13,533) 117%
Expenditures
Personnel
Salaries & Wages 13,000 231 2,192 2,192 - 10,808 17%
Fringe Benefits 2,500 - - 777 - 2,500 0%
Total Personnel 15,500 231 2,192 2,969 - 13,308 14%
Supplies 17,800 (3,750) 5,021 15,549 5,878 6,901 61%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising 1,000 - - - - 1,000 0%
Utilities - - - - - - 0%
Education & Training 9,000 - 2,054 4,289 216 6,730 25%
Travel 14,500 1,014 7,633 5,629 - 6,867 53%
Repairs & Maintenance 43,400 3,750 20,013 65,298 - 23,387 46%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 600 - 600 - - - 100%
Transfers Out - - - - - - 0%
Total Services & Charges 68,500 4,764 30,300 75,215 216 37,984 45%
Capital - - - - - - 0%
Total Expenditures 101,800 1,245 37,513 93,733 6,093 58,193 43%
Net (23,300) 5,422 54,520 (24,745) (71,726)
Cash Balance 178,188 117,276
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration.
Expenditures are for the maintenance and repair of rescue equipment.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
This fund collects tuition fees for students attending the Indiana River Rescue School. Funding relies on the number of Indiana River Rescue School (IRRS) courses
offered in any given year. In recent years, demand from the fire departments of Chicago and New York has increased the need for additional dedicated classes. In those
years, revenue can increase dramatically. In 2017, the Fire Department held 4 river rescue schools and anticipates at least 6 schools in 2018. This fund also receives
revenue from interest earned on the fund's cash balance.
50
Fund Name Fund Number 292
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - 21,735 27,952 - (21,735) 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - 21,735 27,952 - (21,735) 0%
Capital - - - - - - 0%
Total Expenditures - - 21,735 27,952 - (21,735) 0%
Net - - (21,735) (27,952) 21,735
Cash Balance 26,716 48,676
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Grants
Special Revenue Funds
City Funds
51
Fund Name Fund Number 294
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 25,000 - 21,167 15,275 - 3,833 85%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 180 1,221 665 - (221) 122%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 28,000 180 22,387 15,990 - 5,612 80%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 1,500 - 190 574 - 1,310 13%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training 10,000 - 6,150 3,150 - 3,850 62%
Travel 1,500 - - - - 1,500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 9,500 465 4,106 3,564 - 5,394 43%
Transfers Out - - - - - - 0%
Total Services & Charges 21,000 465 10,256 6,714 - 10,744 49%
Capital - - - - - - 0%
Total Expenditures 22,500 465 10,446 7,288 - 12,054 46%
Net 5,500 (285) 11,942 8,702 (6,442)
Cash Balance 99,280 84,777
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Regional Police Academy
Special Revenue Funds
City Funds
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the
fund's cash balance.
52
Fund Name Fund Number 295
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 79,173 - 25,422 - - 53,751 32%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 217 1,647 1,394 - 353 82%
Debt Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 917 23,616 52,347 - 10,884 68%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 118,923 1,135 50,686 53,741 - 68,238 43%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 67,785 - 19,215 23,860 1,570 47,000 31%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 45,000 6,857 51,590 112,485 1,800 (8,390) 119%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 6,857 51,590 112,485 1,800 (8,390) 119%
Capital - - - - - - 0%
Total Expenditures 112,785 6,857 70,805 136,345 3,370 38,610 66%
Net 6,138 (5,723) (20,119) (82,604) 29,628
Cash Balance 115,037 154,820
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE)
program. This fund also receives revenue from interest earned on the fund's cash balance.
53
Fund Name Fund Number 299
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 1,823 - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,700 246 1,848 1,543 - (148) 109%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 6,677 - - (6,677) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 246 14,726 3,366 - 36,974 28%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - 16,372 - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 16,372 - - 0%
Capital 45,000 - - 19,000 22,100 22,900 49%
Total Expenditures 51,000 - - 69,710 22,100 28,900 43%
Net 700 246 14,726 (66,344) 8,074
Cash Balance 145,455 159,715
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
This fund receives the Police Department's share of money acquired in drug enforcement activity. This fund also receives revenue from interest earned on the fund's
cash balance.
54
Fund Name Fund Number 404
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Local Income Taxes 10,906,293 908,858 9,613,161 7,844,449 - 1,293,132 88%
Interest Earnings 95,000 20,372 124,241 70,887 - (29,241) 131%
Other Income 501,534 640 265,021 471,339 - 236,513 53%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 324,171 - 324,171 - - - 100%
Total Revenue 11,826,998 929,870 10,326,594 8,386,675 - 1,500,404 87%
Expenditures by Dept
Goodwill Strategic Outreach 150,000 - 130,000 - - 20,000 87%
Debt Service & Other 1,644,112 2,430 1,026,696 956,611 224,975 392,441 76%
South Bend Art Museum 65,000 - 65,000 65,000 - - 100%
Studebaker Museum 277,864 23,156 208,400 204,761 - 69,464 75%
Light Up South Bend 234,202 36,667 46,800 102,691 162,623 24,779 89%
Local Roads & Streets 13,353 - 12,755 291,639 598 - 100%
Utilities & Services 2,525,800 132,319 1,956,967 2,242,878 17,954 550,879 78%
Curb & Sidewalk 1,500,000 375,000 1,125,000 1,257,918 - 375,000 75%
Information Technology 614,958 - 2,874 590,217 12,117 599,967 2%
Police Department 1,229,400 91,222 1,007,447 969,692 - 221,953 82%
Fire Department & EMS 277,855 16,475 142,812 187,251 - 135,043 51%
Neighborhood Engage.1,512,429 341,840 715,890 195,776 380,841 415,698 73%
Community Investment 1,650 - - 350,347 1,650 - 100%
Parks Administration 1,287,600 321,900 965,700 1,061,255 - 321,900 75%
Corridor Ambassadors 140,000 148,751 385,534 143,902 - (245,534) 275%
Vacant & Abandoned 527,450 - - 15,200 27,450 500,000 5%
Total Expenditures by Dept 12,001,673 1,489,759 7,791,876 8,635,136 828,208 3,381,590 72%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 827,697 68,113 595,905 663,972 154,266 77,526 91%
Services & Charges
Professional Services 1,447,353 36,667 152,053 590,603 263,365 1,031,935 29%
Printing & Advertising - - - 1,372 - - 0%
Utilities 1,652,000 130,972 1,261,824 1,168,923 - 390,176 76%
Education & Training - - - 12,430 - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,324,218 40,889 1,037,203 1,048,179 5,616 281,399 79%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 993,679 2,152 864,587 1,219,077 - 129,092 87%
Debt Service - Interest & Fees 60,933 277 57,459 57,974 - 3,474 94%
Grants & Subsidies 1,344,575 351,504 949,478 414,406 227,733 167,364 88%
Insurance 6,873 573 5,157 5,355 - 1,716 75%
Other Services & Charges 1,122,900 148,793 752,939 722,067 50,036 319,925 72%
Transfers Out 2,787,600 696,900 2,090,700 2,669,520 - 696,900 75%
Total Services & Charges 10,740,131 1,408,727 7,171,400 7,909,905 546,750 3,021,981 72%
Capital 433,845 12,919 24,572 61,258 127,193 282,080 35%
Total Expenditures 12,001,673 1,489,759 7,791,876 8,635,136 828,208 3,381,587 72%
Net (174,675) (559,889) 2,534,718 (248,461) (1,881,183)
Cash Balance 11,136,010 8,726,964
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights
and traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
County Option Income Tax
Special Revenue Funds
City Funds
This fund receives County Option Income Tax (COIT) revenue. The COIT tax rate is 0.6% of gross wages in St Joseph County and the City of South Bend receives an
allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local Government Finance (DLGF). The growth rate of COIT
revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban Development Action Grant
(UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project. Transfers In: After the 2011B Century Center Bonds were paid off, the remaining
cash balance in Fund 752 was transferred to COIT. This fund also receives revenue from interest earned on the fund's cash balance.
55
Fund Name Fund Number 408
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 9,205,250 7,833,359 - 1,515,715 86%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 150,000 28,749 181,138 94,452 - (31,138) 121%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 582,971 - 598,182 1,137 - (15,211) 103%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,958,596 922,162 10,339,230 9,168,848 - 1,619,366 86%
Expenditures by Dept
Debt Service & Other 2,567,127 498,537 1,697,710 1,956,218 - 869,417 66%
Street Department 1,937,750 484,438 1,453,313 1,453,313 - 484,437 75%
PSAP 2,545,506 - 1,397,249 1,506,922 - 1,148,257 55%
Neighborhood Engage.2,623,669 11,611 572,590 469,545 416,078 1,635,001 38%
Community Investment 297,371 1,711 123,850 175,876 84,203 89,318 70%
Parks Administration 21,094 - - 1,468 21,094 - 100%
Parks Maintenance - - - 57,617 - - 0%
Potawatomi Zoo 100,000 - 100,000 100,000 - - 100%
Code Enforcement 1,301,415 204,291 1,003,961 1,642,092 93,163 204,291 84%
Animal Care & Control 820,662 205,166 615,497 546,649 - 205,165 75%
Total Expenditures by Dept 12,214,594 1,405,754 6,964,169 7,909,700 614,538 4,635,886 62%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 83 - - - 83 - 100%
Services & Charges
Professional Services 3,274,815 8,976 1,566,257 1,882,547 207,008 1,501,550 54%
Printing & Advertising - - - - - - 0%
Utilities 10,899 139 847 8,685 1,431 8,621 21%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 36,351 41 2,642 7,453 400 33,309 8%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 175,833 - - 0%
Debt Service - Interest & Fees 2,000 - - 147,305 - 2,000 0%
Grants & Subsidies 2,349,513 4,167 637,490 411,978 256,192 1,455,831 38%
Insurance - - - - - - 0%
Other Services & Charges 525,230 - 392,542 199,959 99,594 33,094 94%
Transfers Out 5,825,703 1,392,431 4,364,392 5,015,622 - 1,461,311 75%
Total Services & Charges 12,024,511 1,405,754 6,964,169 7,849,382 564,625 4,495,716 63%
Capital 190,000 - - 60,317 49,830 140,170 26%
Total Expenditures 12,214,594 1,405,754 6,964,169 7,909,700 614,538 4,635,886 62%
Net (255,998) (483,591) 3,375,061 1,259,149 (3,016,520)
Cash Balance 16,125,610 12,419,934
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue.
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic development initiatives,
and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the consolidated county-wide 911
call center.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within
St. Joseph County. Also, the final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the
company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million.
TJX, the parent company of A.J. Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts. This
fund also receives revenue from interest earned on the fund's cash balance.
56
Fund Name Fund Number 410
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 735 5,633 4,242 - 477 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 37,508 - 28,131 - - 9,377 75%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,618 735 33,764 4,242 - 9,854 77%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 486,081 - 99,017 94,329 - 387,064 20%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 486,081 - 99,017 94,329 - 387,064 20%
Capital - - - - - - 0%
Total Expenditures 486,081 - 99,017 94,329 - 387,064 20%
Net (442,463) 735 (65,253) (90,087) (377,210)
Cash Balance 405,958 502,390
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project. The final
payment is due in 2022 (debt schedule #82). Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also
receives revenue from interest earned on the fund's cash balance.
57
Fund Name Fund Number 655
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,354 335,257 332,956 - 104,423 76%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,579 1,437 10,551 6,859 - 3,028 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 453,259 38,792 345,809 339,815 - 107,451 76%
Expenditures
Personnel
Salaries & Wages 47,124 - - - - 47,124 0%
Fringe Benefits 3,605 - - - - 3,605 0%
Total Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - 876 115 4,229 3%
Services & Charges
Professional Services 13,734 1,145 10,305 10,305 - 3,429 75%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 10,606 9,606 9,606 10,591 - 1,000 91%
Other Interfund Allocations 17,647 1,471 13,239 13,689 - 4,408 75%
Debt Service - Principal 48,405 - 24,107 46,742 - 24,298 50%
Debt Service - Interest & Fees 577 - 384 987 - 193 66%
Grants & Subsidies - - - - - - 0%
Insurance - - - 306 - - 0%
Other Services & Charges 6,000 493 4,092 4,537 - 1,908 68%
Transfers Out 550,000 137,500 412,500 262,500 - 137,500 75%
Total Services & Charges 646,969 150,215 474,233 349,656 - 172,736 73%
Capital - - - - - - 0%
Total Expenditures 702,042 150,215 474,233 350,532 115 227,694 68%
Net (248,783) (111,424) (128,424) (10,717) (120,243)
Cash Balance 693,621 862,899
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs. During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of
leaves. 2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic
yards.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Project ReLeaf
Special Revenue Funds
City Funds
The leaf pickup program is financed by a $0.99 per month charge on residents' utility bills. There are approximately 37,000 customers who pay for this service. This
fund also receives revenue from interest earned on the fund's cash balance.
58
Fund Name Fund Number 705
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 5 37 23 - (2) 106%
Debt Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,035 5 37 23 - 1,998 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,020 - - - 592 1,428 29%
Transfers Out - - - - - - 0%
Total Services & Charges 2,020 - - - 592 1,428 29%
Capital - - - - - - 0%
Total Expenditures 2,020 - - - 592 1,428 29%
Net 15 5 37 23 570
Cash Balance 2,922 2,881
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
59
Fund Name Fund Number 312
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 669,551 - 386,442 - - 283,109 58%
Local Income Taxes - - - - - - 0%
Other Taxes 36,200 - 18,100 - - 18,100 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - 763 - - (763) 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 705,751 - 405,306 - - 300,446 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 350,000 - 350,000 - - - 100%
Debt Service - Interest & Fees 245,304 - 243,304 - - 2,000 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 595,304 - 593,304 - - 2,000 100%
Capital - - - - - - 0%
Total Expenditures 595,304 - 593,304 - - 2,000 100%
Net 110,447 - (187,998) - 298,446
Cash Balance (187,998) -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15, 2033. Property
taxes are assumed to come in to cover the debt service payments through the life of the bond.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the College Football
Hall of Fame debt service (final payment February 1, 2018).
60
Fund Name Fund Number 313
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 406,758 - 234,467 451,820 - 172,291 58%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - 14,078 22,945 - 30,922 31%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 141 - 141 213 - - 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 274,768 - 248,724 - - 26,044 91%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 726,667 - 497,409 474,978 - 229,257 68%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 620,000 - 620,000 1,090,000 - - 100%
Debt Service - Interest & Fees 12,315 - 11,315 53,420 - 1,000 92%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 632,315 - 631,315 1,143,420 - 1,000 100%
Capital - - - - - - 0%
Total Expenditures 632,315 - 631,315 1,143,420 - 1,000 100%
Net 94,352 - (133,906) (668,442) 228,257
Cash Balance (109,688) (375,649)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving the total property tax disbursement for 2018.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Football Hall of Fame Debt Service
City Debt Service
City Funds
This fund received property tax revenue (distributions received in June and December) from a special levy. Now that the debt is paid off, the property tax levy from this
fund will be repurposed and collected in Fund 312.
61
Fund Name Fund Number 755
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,900 1,850 6,553 1,785 - 347 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,635,025 - 2,646,000 2,650,500 - (10,975) 100%
Total Revenue 2,641,925 1,850 2,652,553 2,652,285 - (10,628) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,100,000 945,000 2,100,000 2,040,000 - - 100%
Debt Service - Interest & Fees 536,025 255,394 534,525 602,214 - 1,500 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 2,636,025 1,200,394 2,634,525 2,642,214 - 1,500 100%
Capital - - - - - - 0%
Total Expenditures 2,636,025 1,200,394 2,634,525 2,642,214 - 1,500 100%
Net 5,900 (1,198,544) 18,028 10,071 (12,128)
Cash Balance 789,614 772,159
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August. The 2010 Public Works Building refunding bonds are scheduled to be paid
off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013 EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR). Revenue and expenditures are one month in arrears because the City receives the trustee bank statements
after the books are closed. Thus, changes are entered in the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
South Bend Building Corp
City Debt Service
City Funds
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
62
Fund Name Fund Number 757
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 386 1,843 965 - 157 92%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 379,107 63,493 282,887 257,941 - 96,220 75%
Total Revenue 381,107 63,879 284,730 258,907 - 96,377 75%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 210,000 105,000 210,000 215,000 - - 100%
Debt Service - Interest & Fees 170,107 83,766 169,106 175,481 - 1,001 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 380,107 188,766 379,106 390,481 - 1,001 100%
Capital - - - - - - 0%
Total Expenditures 380,107 188,766 379,106 390,481 - 1,001 100%
Net 1,000 (124,887) (94,377) (131,575) 95,376
Cash Balance 463,392 430,368
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service principal and interest semi-annually
to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment is due August 1, 2035.
The principal and interest payments are set forth in the 20 year debt amortization schedule (#141) with the first payment made on February 1, 2016 and the final
payment on August 1, 2035. Capital expenditures of this bond are tracked in Fund 751.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
The bond requires semi-annual payments and the City EDIT Fund (408) transfers money into this fund on a monthly basis, as per the bond ordinance. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
63
Fund Name Fund Number 760
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 635 3,851 - - 649 86%
Debt Proceeds - - - 2,500,000 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,279,472 650,000 1,278,472 - - 1,000 100%
Total Revenue 1,283,972 650,635 1,282,323 2,500,000 - 1,649 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 2,475,000 625,000 625,000 - 2,450,000 (600,000) 124%
Debt Service - Interest & Fees 1,304,472 25,000 653,472 - 50,000 601,000 54%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 3,779,472 650,000 1,278,472 - 2,500,000 1,000 100%
Capital - - - - - - 0%
Total Expenditures 3,779,472 650,000 1,278,472 - 2,500,000 1,000 100%
Net (2,495,500) 635 3,851 2,500,000 649
Cash Balance 2,505,330 2,500,000
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds
were closed on August 14, 2017 and the par amount was $25 million.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital
expenditures related to the project are tracked in Fund 759.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt
service fund at the time of the closing. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
64
Fund Name Fund Number 377
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 224,912 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 1,345 - 1,963 2%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - 7,431 32,324 - 10,569 41%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 7,468 258,581 - 612,532 1%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 770,000 - 770,000 750,000 - - 100%
Debt Service - Interest & Fees 44,870 - 44,870 77,955 - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 814,870 - 814,870 827,955 - - 100%
Capital - - - - - - 0%
Total Expenditures 814,870 - 814,870 827,955 - - 100%
Net (194,870) - (807,402) (569,374) 612,532
Cash Balance (783,696) (172,096)
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81). This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South
Bend’s Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes
generated in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Professional Sports Development
Capital Project
City Funds
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue ended in August 2018.
With the sale of the former College Football Hall of Fame in 2018, the remaining cash balance in the Hall of Fame Capital Fund 677 will be transferred to this fund.
65
Fund Name Fund Number 401
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - 41,814 - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 100 702 655 - 48 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 100 702 42,469 - 43,548 2%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 35,000 - - 17,000 - 35,000 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 35,000 - - 17,000 - 35,000 0%
Capital 55,000 - - - - 55,000 0%
Total Expenditures 90,000 - - 17,000 - 90,000 0%
Net (45,750) 100 702 25,469 (46,452)
Cash Balance 55,229 116,004
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Coveleski Stadium Capital
Capital Project
City Funds
Revenues are in the form of compensation received by the City based on stadium attendance.
66
Fund Name Fund Number 403
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 151 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 151 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 1,049 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 1,049 - - 0%
Capital - - - 49,000 - - 0%
Total Expenditures - - - 50,049 - - 0%
Net - - - (49,898) -
Cash Balance - -
Fund Purpose:
Explanation of Significant Revenue and Expenditure Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017.
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Zoo Endowment
Capital Project
City Funds
67
Fund Name Fund Number 405
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 350 4,562 5,540 - 12,538 27%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 87 864 1,158 - 636 58%
Debt Proceeds - - - - - - 0%
Donations 25,000 27,600 27,600 75,000 - (2,600) 110%
Other Income 22,000 - - 4,000 - 22,000 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 80,000 - - 185,000 - 80,000 0%
Total Revenue 145,600 28,037 33,026 270,698 - 112,574 23%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 86,372 - 31,992 48,713 10,279 44,101 49%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 30,000 3,871 14,464 159,217 1,520 14,016 53%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 54,000 - - 4,954 - 54,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 84,000 3,871 14,464 164,172 1,520 68,016 19%
Capital 107,500 - 31,500 205,976 11,655 64,345 40%
Total Expenditures 277,872 3,871 77,956 418,861 23,454 176,462 36%
Net (132,272) 24,165 (44,930) (148,163) (63,888)
Cash Balance 131,775 162,546
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures. The cash balance includes
$60,300 that is restricted to expenditures in Voorde Park.
Encumbrances: various repair parts
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Park Non-Reverting Capital
Capital Project
City Funds
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
68
Fund Name Fund Number 406
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 436,330 - 239,982 240,635 - 196,348 55%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - 18,718 18,332 - 18,382 50%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,700 826 6,409 3,675 - (709) 112%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 479,130 826 265,109 262,642 - 214,021 55%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 447,941 - 445,789 420,150 - 2,152 100%
Debt Service - Interest & Fees 11,259 - 11,175 10,023 - 84 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 459,200 - 456,964 430,173 - 2,236 100%
Capital - - - - - - 0%
Total Expenditures 459,200 - 456,964 430,173 - 2,236 100%
Net 19,930 826 (191,856) (167,531) 211,785
Cash Balance 429,202 412,783
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time. Current leases include the 2013 PNC Vehicle & Equipment Lease (debt schedule #110 - final payment in 2018), 2013 SunTrust Vehicle Lease (#113 - final
payment in 2018), 2015 Vehicle/Equip Lease 1 (#140 - final payment in 2020), 2016 Vehicle/Equip Lease 1 (#149 - final payment in 2021), and 2018 Vehicle/Equip
Lease 1 (#171 - final payment in 2023).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Cumulative Capital Development
Capital Project
City Funds
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development
(CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-
established.
69
Fund Name Fund Number 407
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - 111,715 266,697 - 138,785 45%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 582 4,006 2,982 - (1,006) 134%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - 25,000 25,000 - - 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 582 140,720 294,679 - 137,779 51%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 356,250 - - 0%
Debt Service - Interest & Fees 1,000 - - 15,000 - 1,000 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 249,500 - 249,500 - - - 100%
Total Services & Charges 250,500 - 249,500 371,250 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Total Expenditures 278,500 - 249,500 371,250 - 29,000 90%
Net - 582 (108,780) (76,571) 108,779
Cash Balance 321,504 301,674
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to pay debt service on a Century Center bond. The final payment on the 2011 Century Center Bond Refunding is due February 1, 2018.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Cumulative Capital Improvement
Capital Project
City Funds
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December. The
final payment ($150,000) of hotel/motel tax revenue was in 2017.
70
Fund Name Fund Number 412
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 5,228 36,727 21,923 - (11,727) 147%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - 493,328 1,028,861 - (150) 100%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 518,178 5,228 530,055 1,050,784 - (11,877) 102%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 1,593,881 - 596,094 396,032 427,457 570,330 64%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,593,881 - 596,094 396,032 427,457 570,330 64%
Capital 979,918 - - 21,700 267,871 712,047 27%
Total Expenditures 2,573,799 - 596,094 417,732 695,328 1,282,377 50%
Net (2,055,621) 5,228 (66,038) 633,052 (1,294,254)
Cash Balance 2,840,354 2,997,142
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. In recent years this fund has been used in connection with the City's Smart Streets program.
Initial funding in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private
company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle
Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal
amortization schedules.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Major Moves Construction
Capital Project
City Funds
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by TIF Fund 436. This fund also receives revenue from
interest earned on the fund's cash balance.
71
Fund Name Fund Number 416
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 - 68,525 51,850 - 56,475 55%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 725 5,327 4,846 - 673 89%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 131,000 725 73,852 56,696 - 57,148 56%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 25,000 - 6,690 3,603 - 18,310 27%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 81,400 - 53,678 14,143 2,800 24,922 69%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 81,400 - 53,678 14,143 2,800 24,922 69%
Capital 77,700 18,050 45,742 133 28,750 3,208 96%
Total Expenditures 184,100 18,050 106,109 17,878 31,550 46,440 75%
Net (53,100) (17,325) (32,257) 38,818 10,708
Cash Balance 383,316 628,650
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC). This fund was established for the purpose of renovating, remodeling, or otherwise
improving the facilities and / or service to the patrons of the Morris Performing Arts Center.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement.
The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
Dimmer Rack Upgrades (Lighting 1/3) and Marquee Upgrade
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Morris Performing Arts Center Capital
Capital Project
City Funds
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (101), $1.00
deposited into Morris/Palais Self-Promotion Fund (274), and $1.00 deposited into Morris PAC Capital Fund (416). This fund also receives revenue from interest
earned on the fund's cash balance.
72
Fund Name Fund Number 450
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 222 1,487 764 - 13 99%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 - 12,814 11,645 - 3,686 78%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,000 222 14,300 12,410 - 3,699 79%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 45,000 - - 627 31,537 13,463 70%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 45,000 - - 627 31,537 13,463 70%
Capital - - - - - - 0%
Total Expenditures 45,000 - - 627 31,537 13,463 70%
Net (27,000) 222 14,300 11,783 (9,764)
Cash Balance 123,902 104,693
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
Repairs/Improvements needed:
- Masonry repairs
- Small repairs of the plaster/decorative paint
- Replacement or repair of windows
- Curtain replacement (part one of three) in the amount of $25,000.00 - existing curtains are 15 years old and showing signs of excessive wear and dry rot
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Palais Royale Historic Preservation
Capital Project
City Funds
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue
from interest earned on the fund's cash balance.
73
Fund Name Fund Number 451
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 8,585 34,935 - - (14,935) 175%
Debt Proceeds 5,005,758 - 5,005,758 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,025,758 8,585 5,040,693 - - (14,935) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 138,575 - 138,575 - - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 138,575 - 138,575 - - - 100%
Capital 4,906,425 246,464 447,309 - 3,205,191 1,253,925 74%
Total Expenditures 5,045,000 246,464 585,884 - 3,205,191 1,253,925 75%
Net (19,242) (237,879) 4,454,809 - (1,268,860)
Cash Balance 4,454,809 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square
feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the
grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the
capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest
rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital
projects. This fund also receives revenue from interest earned on the fund's cash balance.
74
Fund Name Fund Number 471
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 24,569 119,568 - - (9,568) 109%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 110,000 24,569 119,568 - - (9,568) 109%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - 129,892 - - (129,892) 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - 17,750 - - (17,750) 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - 147,642 - - (147,642) 0%
Capital 10,309,100 14,400 329,101 - 54,945 9,925,054 4%
Total Expenditures 10,309,100 14,400 476,744 - 54,945 9,777,412 5%
Net (10,199,100) 10,169 (357,175) - (9,786,980)
Cash Balance 13,531,783 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The
bond closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first
debt service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2017 Parks Bond Capital
Capital Project
City Funds
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the
fund's cash balance.
75
Fund Name Fund Number 677
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 775 5,580 3,768 - (580) 112%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 775 5,580 3,768 - (580) 112%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities 42,460 1,524 27,644 31,136 1,249 13,567 68%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 86,767 - 455 7,446 2,006 84,306 3%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 129,227 1,524 28,099 38,582 3,254 97,873 24%
Capital - - - - - - 0%
Total Expenditures 129,227 1,524 28,099 38,582 3,254 97,873 24%
Net (124,227) (750) (22,520) (34,814) (98,453)
Cash Balance 425,095 460,625
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since.
After years of trying to lease it or sell it, the City was finally able to strike a deal. The South Bend Redevelopment Commission amended an agreement in July 2018,
selling the building for $525,000 to a subsidiary of JSK Development, the group that owns the new downtown Courtyard by Marriott hotel located right next to the
building.
2018 expenditures were for the utilities and maintenance of the building until the time it was sold.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Football Hall of Fame Capital
Capital Project
City Funds
The fund received distributions from the PSDA Tax Fund (377) through 2010.
76
Fund Name Fund Number 750
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 3,000 6,369 17,631 3,935 - (14,631) 588%
Debt Proceeds 10,717,184 - 6,115,434 4,548,500 - 4,601,750 57%
Other Income - - - - - - 0%
Transfers In 101,776 - 101,776 - - - 100%
Total Revenue 10,821,960 6,369 6,234,840 4,552,435 - 4,587,119 58%
Capital Expenditures by Dept
Unassigned/Bank Fees 161,154 500 161,654 2,327,286 - (500) 100%
(0607) Streets/Traffic & Lighting 910,990 27,592 638,548 - 44,526 227,916 75%
(0610) Solid Waste 1,563,546 - 1,432,467 - 44,132 86,947 94%
(0630) Wastewater 25,138 - - - - 25,138 0%
(0631) Organic Resources 353,910 - - - - 353,910 0%
(0640) Water Works 604,087 - 448,156 - 155,931 - 100%
(0672) Information Technology 217,124 - 83,919 - 15,120 118,085 46%
(0801) Police Department 2,596,350 - 1,098,714 - 1,453,523 44,113 98%
(0901) Fire Department 1,550,534 - 1,064,653 - - 485,881 69%
(1101) Parks & Recreation 1,223,351 225,000 700,422 - 350,000 172,929 86%
(1201) Code Enforcement 104,495 - - - - 104,495 0%
(1207) Animal Care & Control 72,627 - 72,627 - - - 100%
(1306) Building Department 74,343 - 65,670 - - 8,673 88%
Total Capital Expenditures by Dept 9,457,649 253,092 5,766,830 2,327,286 2,063,232 1,627,587 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Debt Service - Principal - - - 186 - - 0%
Debt Service - Interest & Fees - 500 500 - - (500) 0%
Other Services & Charges - - - - - - 0%
Transfers Out 161,154 - 161,154 - - - 100%
Total Services & Charges 161,154 500 161,654 186 - (500) 100%
Capital 9,296,495 252,592 5,605,176 2,327,100 2,063,232 1,628,087 82%
Total Expenditures 9,457,649 253,092 5,766,830 2,327,286 2,063,232 1,627,587 83%
Net 1,364,311 (246,724) 468,011 2,225,149 2,959,532
Cash Balance 4,066,635 5,403,042
Fund Purpose:
Explanation of Revenue Sources:
Accounting Methodology:
Explanation of Significant Spending on Capital Projects:
Solid Waste - 4 trash trucks | tote washer 1,432,467$
W ater Works - water meters 448,156
IT - laptops 83,919
Police Dept - police cars & equipment 1,098,714
Fire Dept - fire truck down payment 581,547
Fire Dept - turnout gear 483,106
Parks Dept - experiential vehicle | trucks 700,422
Animal Control - pickup truck with animal box 72,627
Street Dept - pickup trucks | asphalt milling machine | 5 foot milling drum 638,548
Bldg Dept - 3 passenger vehicles 65,670
2018 capital expenditures YTD 5,605,176$
City Funds
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. Debt service payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Equipment/Vehicle Leasing
Capital Project
77
Fund Name Fund Number 751
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 431 3,432 4,454 - 1,068 76%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 431 3,432 4,454 - 1,068 76%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - 47,218 35,091 (35,091) 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - 18,515 - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 72,663 725 87,827 180,274 191,205 (206,369) 384%
Transfers Out - - - - - - 0%
Total Services & Charges 72,663 725 87,827 198,789 191,205 (206,369) 384%
Capital 3,063,867 7,870 1,503,955 659,310 1,206,250 353,662 88%
Total Expenditures 3,136,530 8,595 1,591,782 905,316 1,432,546 112,202 96%
Net (3,132,030) (8,165) (1,588,350) (900,862) (111,134)
Cash Balance 1,682,873 3,436,336
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The City
submits pay requests for costs incurred under the bond to US Bank.
This bond is expected to be fully spent by the end of 2018 Major projects included the renovation of the Charles Black Rec Center and the upgrade of the Martin Luther
King Recreation Center HVAC system. Minor projects included the Niles Avenue Dog Park, Rum Village Dog Park, Experience Lodge, Fremont Park splash pad,
Potawatomi Park splash pad, replacement of various park equipment, and other improvements to parks.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The original bond was issued in 2015 for $5,605,000. Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2015 Parks Bond Capital
Capital Project
City Funds
78
Fund Name Fund Number 753
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 18 989 4,286 - 511 66%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 63,579 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 18 989 67,865 - 511 66%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 1,500 - - 1,500 - 1,500 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,500 - - 1,500 - 1,500 0%
Capital 2,100,000 - 970,862 4,499,972 - 1,129,138 46%
Total Expenditures 2,101,500 - 970,862 4,501,472 - 1,130,638 46%
Net (2,100,000) 18 (969,873) (4,433,606) (1,130,127)
Cash Balance 70,283 1,495,847
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Initial revenues were bond proceeds from the $25 million Smart Streets Bond issued in 2015. Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank. Other Income is reimbursements from developers.
This fund accounts for the remaining expenditures of the bond proceeds from the $25 million Smart Streets Bond issued in 2015 (debt schedule #135; expected to pay
off January 2037). The bond proceeds are held by a trustee bank.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Smart Streets Bond Capital
Capital Project
City Funds
79
Fund Name Fund Number 759
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 6 84 - - 1,916 4%
Debt Proceeds - - - 22,500,000 - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 6 84 22,500,000 - 1,916 4%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - 396,250 - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - 396,250 - - 0%
Capital 39,103,750 1,335,948 5,007,330 - 16,103,750 17,992,670 54%
Total Expenditures 39,103,750 1,335,948 5,007,330 396,250 16,103,750 17,992,670 54%
Net (39,101,750) (1,335,942) (5,007,246) 22,103,750 (17,990,754)
Cash Balance 11,122,068 22,103,750
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, City debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. Revenue and expenditures are one month in arrears because the City receives the trustee bank
statements after the books are closed. Thus, changes are entered in the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was recorded in Fund 759 and $2.5 million was recorded in Fund
760. The cost of issuance was $396,250, paid out of Fund 759.
Expenditures for Eddy Street Commons Project, Phase II
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Eddy Street Commons Capital
Capital Project
City Funds
80
Fund Name Fund Number 287
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,616,583 - 1,616,582 3,210,349 - 1 100%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 44,000 7,573 58,868 32,106 - (14,868) 134%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 2,315 2,315 - - (2,315) 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 25,425 - 25,425 - - - 100%
Total Revenue 1,761,008 9,888 1,703,191 3,242,454 - 57,818 97%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services & Charges
Professional Services 207,203 6,305 191,896 140,854 163,863 (148,556) 172%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 104,450 - 96,500 - - 7,950 92%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 321,795 106 154,811 343,919 - 166,984 48%
Debt Service - Interest & Fees 106,533 20 49,824 186,355 - 56,709 47%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - 471,088 - - 0%
Transfers Out 497,006 - 505,276 - - (8,270) 102%
Total Services & Charges 1,236,987 6,431 998,306 1,142,216 163,863 74,817 94%
Capital 2,093,993 - 850,102 1,214,682 42,099 1,201,792 43%
Total Expenditures 3,389,730 6,431 1,888,358 2,356,897 224,762 1,276,609 62%
Net (1,628,722) 3,457 (185,168) 885,557 (1,218,791)
Cash Balance 4,122,302 4,515,091
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services and the Fire Department. Capital purchases include fire
apparatuses, ambulances, and major construction projects.
The Fire Department purchases much of its equipment through 5 year capital leases. This fund pays the principal and interest for some of the leases. Some of the
architectural and engineering professional services for the new fire stations have been charged to this fund.
$497k - final payment for 2 pumper trucks, $110k - cars for the Fire Department, $206k - cardiac monitors
The fund receives revenues from Medicaid settlements and interfund transfers from the EMS Operating Fund (288). This fund also receives revenue from interest
earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
81
Fund Name Fund Number 288
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 508,530 4,608,573 4,036,274 - 555,311 89%
Fines, Forfeitures, and Fees 2,500 - 225 1,400 - 2,275 9%
Interest Earnings 25,000 4,706 33,319 20,740 - (8,319) 133%
Debt Proceeds - - - - - - 0%
Donations 200 - 200 1,070 - - 100%
Other Income 5,000 (5,152) 21,159 12,967 - (16,159) 423%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,196,584 508,084 4,663,477 4,072,451 - 533,108 90%
Expenditures
Personnel
Salaries & Wages 3,794,500 261,161 2,560,685 2,455,515 - 1,233,815 67%
Fringe Benefits 1,489,833 111,632 972,398 961,147 - 517,435 65%
Total Personnel 5,284,333 372,793 3,533,082 3,416,661 - 1,751,250 67%
Supplies 395,167 17,205 208,296 222,387 55,263 131,608 67%
Services & Charges
Professional Services 84,125 427 27,158 7,333 18,525 38,442 54%
Printing & Advertising - - - - - - 0%
Utilities 30,500 750 6,557 6,285 - 23,943 21%
Education & Training 17,000 989 6,540 799 - 10,460 38%
Travel - - - - - - 0%
Repairs & Maintenance 253,256 1,712 39,912 165,622 623 212,721 16%
Other Interfund Allocations 200,294 16,691 150,219 - - 50,075 75%
Debt Service - Principal 1,044 - - 304 1,044 - 100%
Debt Service - Interest & Fees 49 - - 14 49 - 101%
Grants & Subsidies - - - - - - 0%
Insurance 20,162 1,680 15,120 15,021 - 5,042 75%
Other Services & Charges 126,005 18,679 112,578 130,322 1,581 11,846 91%
Transfers Out - - - - - - 0%
Total Services & Charges 732,435 40,927 358,085 325,699 21,822 352,529 52%
Capital 19,811 - 19,811 - - - 100%
Total Expenditures 6,431,746 430,925 4,119,275 3,964,747 77,086 2,235,387 65%
Net (1,235,162) 77,159 544,202 107,703 (1,702,279)
Cash Balance 2,457,610 1,896,699
Staffing Budget Actual
Full Time 51 56
Part-Time /Seasonal/Temporary N/A 1
Total 51 57
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program.
This Fund captures personnel and operating expenses primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating
ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
82
Fund Name Fund Number 600
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Licenses & Permits 91,850 6,093 71,173 67,871 - 20,677 77%
Charges for Services 1,551,365 125,881 1,320,081 1,244,911 - 231,284 85%
Fines, Forfeitures, and Fees 286,900 6,982 94,833 74,565 - 192,067 33%
Interest Earnings 35,000 4,378 35,375 22,018 - (375) 101%
Donations 3,500 - - - - 3,500 0%
Other Income 10,376 7,498 18,005 7,011 - (7,629) 174%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 989,553 247,388 742,165 1,625,487 - 247,388 75%
Total Revenue 2,968,544 398,220 2,281,632 3,041,864 - 686,912 77%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 126,061 1,255,750 1,044,907 35,443 544,635 70%
600-1207 Animal Care & Control 968,596 74,866 623,131 590,326 19,970 325,495 66%
600-1208 Rental Unit Inspection 180,000 6,954 25,766 - 5,269 148,965 17%
600-1306 Building Department 1,658,827 126,807 1,113,787 958,803 2,631 542,409 67%
Total Expenditures by Dept 4,643,250 334,687 3,018,435 2,594,036 63,312 1,561,503 66%
Expenditures
Personnel
Salaries & Wages 2,005,087 157,158 1,323,818 1,257,011 - 681,269 66%
Fringe Benefits 991,361 67,887 617,491 617,395 - 373,870 62%
Total Personnel 2,996,448 225,046 1,941,308 1,874,406 - 1,055,139 65%
Supplies 156,031 17,016 99,587 79,368 16,111 40,333 74%
Services & Charges
Professional Services 71,049 1,962 72,681 31,170 24,347 (25,979) 137%
Printing & Advertising 18,242 504 6,688 9,645 4,077 7,477 59%
Utilities 32,900 1,630 27,240 25,448 704 4,956 85%
Education & Training 23,790 - 7,136 12,200 1,440 15,214 36%
Travel 7,253 399 4,308 1,223 - 2,945 59%
Repairs & Maintenance 102,883 14,198 65,441 318,060 1,335 36,107 65%
Other Interfund Allocations 743,480 61,956 557,604 105,759 - 185,876 75%
Debt Service - Principal 132,618 276 87,442 49,935 442 44,734 66%
Debt Service - Interest & Fees 13,368 29 8,275 3,384 29 5,064 62%
Grants & Subsidies - - - - - - 0%
Insurance 54,100 4,467 40,203 16,209 - 13,897 74%
Other Services & Charges 211,088 7,204 100,521 67,229 14,828 95,739 55%
Transfers Out - - - - - - 0%
Total Services & Charges 1,410,771 92,625 977,540 640,262 47,201 386,030 73%
Capital 80,000 - - - - 80,000 0%
Total Expenditures 4,643,250 334,687 3,018,435 2,594,036 63,312 1,561,502 66%
Net (1,674,706) 63,533 (736,803) 447,828 (874,590)
Cash Balance 2,400,335 3,066,965
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 25 15 14
Part-Time /Seasonal/Temporary N/A 7 N/A -
Total 26 32 15 14
Explanation of Revenue Sources:Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:Explanation of Significant Spending on Capital Projects:
Total
Code Enforcement (600-1201)/Animal Control (600-1207)
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South
Bend and all properties with a 5 digit address within St. Joseph County.
Staffing
Building Department (600-1306)
Full Time
Part-Time /Seasonal/Temporary
Encumbrances: Code Enforcement- Primarily set up for vendors providing
recurring monthy operational services. Animal Care & Control- various
institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off
over a period of 5 years.
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a transfer
from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
The Building Department receives revenue from contractor registrations
and licenses, reviewing and enforcing design review standards, and all
permits issued for construction, demolition, occupancy and signage
within the City of South Bend and St. Joseph County.
83
Fund Name Fund Number 601
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,165,035 82,248 899,200 891,338 - 265,835 77%
Fines, Forfeitures, and Fees 89,717 4,269 54,853 45,199 - 34,864 61%
Interest Earnings 15,890 2,367 16,709 8,889 - (819) 105%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 58 1,606 4,719 - (406) 134%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,271,842 88,942 972,368 950,145 - 299,474 76%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 670,000 119,136 740,578 420,286 - (70,578) 111%
Printing & Advertising - - - - - - 0%
Utilities 77,000 7,010 73,958 6,443 - 3,042 96%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 300,000 11,704 41,770 183,062 49,617 208,613 30%
Other Interfund Allocations 32,880 2,740 24,660 23,733 - 8,220 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 8,064 672 6,048 6,534 - 2,016 75%
Other Services & Charges 4,400 802 6,437 3,505 - (2,037) 146%
Transfers Out - - - - - - 0%
Total Services & Charges 1,092,344 142,064 893,450 643,562 49,617 149,276 86%
Capital 160,000 - - - - 160,000 0%
Total Expenditures 1,252,344 142,064 893,450 643,562 49,617 309,276 75%
Net 19,498 (53,122) 78,918 306,583 (9,802)
Cash Balance 1,302,341 1,277,154
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
Occupancy levels continue to increase with downtown density. The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block
contract, for maintaining the garages and assisting patrons. In addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to
reimburse for the City's expenditures to a third party for the Downtown Ambassador program.
There are many capital improvement needs.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council
approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Parking Garages
Enterprise Funds
City Funds
84
Fund Name Fund Number 610
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,365,291 462,709 4,051,459 4,001,413 - 1,313,832 76%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 11,360 1,042 7,873 3,524 - 3,487 69%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 171,758 - 75,513 74,166 - 96,245 44%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,548,409 463,751 4,134,846 4,079,103 - 1,413,564 75%
Expenditures
Personnel
Salaries & Wages 1,112,889 84,088 783,918 776,687 - 328,971 70%
Fringe Benefits 608,180 38,018 375,202 417,749 - 232,978 62%
Total Personnel 1,721,069 122,106 1,159,119 1,194,437 - 561,949 67%
Supplies 374,159 16,566 227,249 182,945 42,901 104,009 72%
Services & Charges
Professional Services 171,435 14,286 128,574 232,784 - 42,861 75%
Printing & Advertising 250 - - 43 - 250 0%
Utilities - - - - - - 0%
Education & Training 12,712 8,233 11,509 2,444 1,202 1 100%
Travel 9,168 - 2,556 1,520 - 6,612 28%
Repairs & Maintenance 662,368 51,552 795,552 737,031 3,665 (136,849) 121%
Other Interfund Allocations 573,717 47,809 430,281 149,895 - 143,436 75%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 105,956 8,830 79,470 57,303 - 26,486 75%
Other Services & Charges 788,509 37,192 629,306 700,288 111,875 47,328 94%
Transfers Out 1,076,706 233,310 963,460 693,600 - 113,246 89%
Total Services & Charges 3,400,821 401,213 3,040,708 2,574,908 116,742 243,371 93%
Capital - - - - - - 0%
Total Expenditures 5,496,049 539,884 4,427,076 3,952,290 159,643 909,329 83%
Net 52,360 (76,134) (292,231) 126,813 504,235
Cash Balance 248,567 329,656
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A -
Total 24 22
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers.
Funds are transferred out to the Solid Waste Capital Fund (611) for the payment of debt service obligations as needed.
Services: landfill fees, Supplies: CNG and yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund (611).
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at area landfills and recycling centers. A rate increase is being considered
due to the dwindling cash balance. "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Solid Waste Operations
Enterprise Funds
City Funds
85
Fund Name Fund Number 611
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 37 568 908 - 232 71%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,076,706 233,310 963,460 693,600 - 113,246 89%
Total Revenue 1,077,506 233,347 964,028 694,508 - 113,478 89%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,009,386 205 721,678 933,320 - 287,708 71%
Debt Service - Interest & Fees 67,320 14 46,250 38,550 - 21,070 69%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,076,706 218 767,928 971,870 - 308,778 71%
Capital - - - - - - 0%
Total Expenditures 1,076,706 218 767,928 971,870 - 308,778 71%
Net 800 233,129 196,099 (277,361) (195,300)
Cash Balance 236,033 59,086
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for debt service and capital expenditures related to the Solid Waste Department.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
This fund receives transfers from the Solid Waste Operations Fund #610. Transfers in from the Solid Waste Operating Fund (610) are done as needed to have funds
available for debt service payments, per City debt payment schedules.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Solid Waste Capital
Enterprise Funds
City Funds
86
Fund Name Fund Number 620
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,978,666 1,703,899 12,404,242 11,441,408 - 4,574,424 73%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,853 35,050 22,104 - (50) 100%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 78,381 44 27,995 56,125 - 50,386 36%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 63,000 9,468 55,445 47,742 - 7,555 88%
Total Revenue 17,155,047 1,718,263 12,522,732 11,567,380 - 4,632,315 73%
Expenditures
Personnel
Salaries & Wages 3,783,323 273,152 2,543,151 2,527,713 - 1,240,172 67%
Fringe Benefits 1,931,253 131,879 1,264,901 1,257,212 - 666,352 65%
Total Personnel 5,714,576 405,031 3,808,052 3,784,925 - 1,906,524 67%
Supplies 1,683,424 110,739 1,002,654 870,472 216,557 464,213 72%
Services & Charges
Professional Services 2,332,880 76,837 1,093,966 897,562 329,096 909,818 61%
Printing & Advertising 2,480 - 469 193 135 1,876 24%
Utilities 745,550 72,716 584,278 532,638 - 161,272 78%
Education & Training 33,676 965 9,941 10,232 1,712 22,023 35%
Travel 18,750 337 2,652 3,468 - 16,098 14%
Repairs & Maintenance 464,114 28,224 277,164 699,075 63,682 123,268 73%
Other Interfund Allocations 1,181,266 98,439 885,951 438,858 - 295,315 75%
Debt Service - Principal 398,010 991 390,531 207,045 (0) 7,479 98%
Debt Service - Interest & Fees 35,916 76 35,446 14,927 (1) 471 99%
Grants & Subsidies - - - - - - 0%
Insurance 158,252 13,188 118,692 121,149 - 39,560 75%
Other Services & Charges 1,518,088 161,374 916,809 926,584 34,874 566,405 63%
Payment In Lieu of Taxes 1,730,831 144,236 1,298,124 1,339,443 - 432,707 75%
Transfers Out 2,052,467 165,595 1,550,657 1,627,272 - 501,810 76%
Total Services & Charges 10,672,280 762,978 7,164,682 6,818,446 429,497 3,078,102 71%
Capital - - - - - - 0%
Total Expenditures 18,070,280 1,278,748 11,975,387 11,473,843 646,053 5,448,839 70%
Net (915,233) 439,515 547,345 93,537 (816,524)
Cash Balance 3,634,054 3,433,203
Staffing Budget Actual
Full Time 67 62
Part-Time /Seasonal/Temporary N/A 5
Total 67 67
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund (622).
Effective March 7, 2018, new water service rates and charges were approved by the utility regulatory commission. New tariff schedule includes two phased in
increases twelve months apart. A slight increase in the water leak program charge was also approved.
Additional sources consist of reimbursements, sale of fixed assets, interest earnings from cash investment and other miscellaneous type revenues.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Operations
Enterprise Funds
City Funds
87
Fund Name Fund Number 622
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 195,000 1,758 210,045 - - (15,045) 108%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 3,553 26,044 18,486 - (1,044) 104%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 160,000 - 8,053 - - 151,947 5%
Total Revenue 380,000 5,311 244,142 18,486 - 135,858 64%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 11,899 - 8,267 46,199 3,633 (1) 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 11,899 - 8,267 46,199 3,633 (1) 100%
Capital 1,566,671 - 407,566 358,350 285,946 873,159 44%
Total Expenditures 1,578,570 - 415,833 404,549 289,579 873,158 45%
Net (1,198,570) 5,311 (171,691) (386,063) (737,300)
Cash Balance 1,974,521 2,201,452
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
Truck 3/4 Ton Ext Cab 4WD (1)
Hydro-Excavator Vactor (1)
North Station Well #1 Replacement Project
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Capital
Enterprise Funds
City Funds
88
Fund Name Fund Number 624
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 2,745 19,432 11,994 - (4,432) 130%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 2,745 19,432 11,994 - (4,432) 130%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 15,000 2,745 17,090 11,708 - (2,090) 114%
Total Services & Charges 15,000 2,745 17,090 11,708 - (2,090) 114%
Capital - - - - - - 0%
Total Expenditures 15,000 2,745 17,090 11,708 - (2,090) 114%
Net - - 2,342 285 (2,342)
Cash Balance 1,505,243 1,503,025
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are dependent on the frequency of new customers and terminations of service.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives revenue in the form of security deposits collected from utility customers.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
89
Fund Name Fund Number 625
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,872 8,454 6,088 - 546 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 12,750 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 2,000,217 165,595 1,490,355 1,312,000 - 509,862 75%
Total Revenue 2,009,217 167,467 1,498,809 1,330,838 - 510,408 75%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,431,617 - - - - 1,431,617 0%
Debt Service - Interest & Fees 568,600 - 284,967 305,419 - 283,633 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 9,000 1,872 8,411 6,079 - 589 93%
Total Services & Charges 2,009,217 1,872 293,377 311,498 - 1,715,839 15%
Capital - - - - - - 0%
Total Expenditures 2,009,217 1,872 293,377 311,498 - 1,715,839 15%
Net - 165,595 1,205,432 1,019,340 (1,205,431)
Cash Balance 1,233,494 1,069,498
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of
June and December. June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
The 2012B Refunding Bonds are scheduled to retire on 01/01/2023 with final payment being made in December 2022.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives interfund transfers from the Water Works Operations Fund (620).
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
90
Fund Name Fund Number 626
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 2,603 18,222 11,233 - (2,222) 114%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 2,603 18,222 11,233 - (2,222) 114%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 16,000 - - 10,000 - 16,000 0%
Total Services & Charges 16,000 - - 10,000 - 16,000 0%
Capital - - - - - - 0%
Total Expenditures 16,000 - - 10,000 - 16,000 0%
Net - 2,603 18,222 1,233 (18,222)
Cash Balance 1,442,730 1,428,597
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206. A portion of the cash balance is held in a separate account at Bank of NY Mellon Trust. The
account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (620).
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
91
Fund Name Fund Number 629
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 4,851 33,981 20,410 - (10,981) 148%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 4,851 86,230 171,682 - (10,980) 115%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 23,000 4,851 29,945 19,955 - (6,945) 130%
Total Services & Charges 23,000 4,851 29,945 19,955 - (6,945) 130%
Capital - - - - - - 0%
Total Expenditures 23,000 4,851 29,945 19,955 - (6,945) 130%
Net 52,250 - 56,286 151,727 (4,035)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the
risk of revenue shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (620).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund
(620) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
92
Fund Name Fund Number 640
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 52,832 479,486 479,500 - 136,199 78%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,850 3,510 24,372 14,189 - (3,522) 117%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 636,535 56,342 503,858 493,688 - 132,677 79%
Expenditures
Personnel
Salaries & Wages 150,324 11,429 110,460 105,554 - 39,864 73%
Fringe Benefits 75,774 5,567 52,539 50,211 - 23,235 69%
Total Personnel 226,098 16,996 163,000 155,765 - 63,099 72%
Supplies 46,948 435 27,690 13,979 9,573 9,685 79%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 335,239 12,149 196,272 200,321 86,411 52,556 84%
Other Interfund Allocations 17,763 1,480 13,320 14,130 - 4,443 75%
Debt Service - Principal - - - 14,112 - - 0%
Debt Service - Interest & Fees - - - 106 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 105 9 81 81 - 24 77%
Other Services & Charges 6,071 583 4,530 4,575 - 1,541 75%
Transfers Out - - - - - - 0%
Total Services & Charges 359,178 14,221 214,202 233,325 86,411 58,564 84%
Capital - - - - - - 0%
Total Expenditures 632,224 31,652 404,893 403,069 95,985 131,348 79%
Net 4,311 24,690 98,965 90,619 1,329
Cash Balance 1,963,554 1,846,353
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500.00
deductible toward the cost of the repair and the City pays the rest.
As of June 2017, 31 "digs" has been completed. The total cost was $209,412.81, averaging $6,755.25 per "dig". As of June 2018, 27 "digs" had been completed. The
total cost was year is $204,888.09, averaging $7,588.45 per "dig". With an increased customer base, costs are estimated to rise.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
93
Fund Name Fund Number 641
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Charges for Services 37,342,110 3,330,574 28,823,024 28,639,017 - 8,519,086 77%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 186,000 21,153 167,548 113,060 - 18,452 90%
Donations - - - - - - 0%
Other Income 90,147 10,526 78,790 122,588 - 11,357 87%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 391,154 59,809 371,172 38,429 - 19,982 95%
Total Revenue 38,009,411 3,422,062 29,440,533 28,913,093 - 8,568,878 77%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 400,509 4,823,656 3,959,988 923,180 4,127,855 58%
641-0625 Concrete Crew 484,265 29,152 284,786 237,097 15,391 184,088 62%
641-0630 Wastewater Department 38,090,598 1,933,032 23,337,962 22,586,154 1,914,447 12,838,189 66%
641-0631 Organic Resources 1,670,534 74,480 1,213,733 1,009,540 51,779 405,022 76%
641-0650 Clay Sewage 250 - 769 775 - (519) 307%
Total Expenditures by Dept 50,120,338 2,437,173 29,660,905 27,793,553 2,904,797 17,554,636 65%
Expenditures
Personnel
Salaries & Wages 5,449,274 357,144 3,708,885 3,580,699 - 1,740,389 68%
Fringe Benefits 2,611,412 169,968 1,693,770 1,618,669 - 917,642 65%
Total Personnel 8,060,686 527,112 5,402,655 5,199,368 - 2,658,031 67%
Supplies 2,556,060 98,809 1,276,951 990,935 295,765 983,344 62%
Services & Charges
Professional Services 3,993,486 126,133 1,680,785 2,102,597 1,168,939 1,143,762 71%
Printing & Advertising 3,506 29 535 938 305 2,666 24%
Utilities 1,110,063 72,819 795,635 809,946 12,904 301,524 73%
Education & Training 31,635 1,928 10,968 9,226 190 20,477 35%
Travel 32,249 2,526 14,019 6,827 465 17,765 45%
Repairs & Maintenance 2,011,946 109,261 940,750 1,674,842 353,617 717,579 64%
Other Interfund Allocations 2,285,266 190,401 1,713,969 983,997 - 571,297 75%
Debt Service - Principal 596,534 875 549,483 630,484 - 47,051 92%
Debt Service - Interest & Fees 40,863 106 39,282 36,851 - 1,581 96%
Grants & Subsidies - - - - - - 0%
Insurance 329,283 27,440 246,960 229,356 - 82,323 75%
Other Services & Charges 6,651,771 133,231 2,366,180 1,477,447 1,072,613 3,212,978 52%
Payment In Lieu of Taxes 4,601,656 383,471 3,451,239 3,316,806 - 1,150,417 75%
Transfers Out 17,815,334 763,032 11,171,496 10,323,933 - 6,643,838 63%
Total Services & Charges 39,503,592 1,811,252 22,981,299 21,603,250 2,609,032 13,913,258 65%
Capital - - - - - - 0%
Total Expenditures 50,120,338 2,437,173 29,660,905 27,793,553 2,904,797 17,554,633 65%
Net - - - - 3
Cash Balance 12,565,143 14,420,180
Staffing Budget Actual
Full Time 90 87
Part-Time /Seasonal/Temporary N/A 3
Total 90 90
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
City Funds
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund (642).
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Misc Supply orders and chemicals. Open services orders for the some of the following: engineering (multiple projects including LTCP renegotiation,
electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout program, CSO metering
service), repairs for wall leaks at pipe penetration, and waste hauling.
Organic Resources – trucking of biosolids
Sewers – Supply orders: street materials, sewer construction materials. Open services orders: sewer manhole lining, old clay utility sewer lining, LTCP green storm
water infrastructure master plan development, and hazardous waste disposal.
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay
Township and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewage Works Operations
Enterprise Funds
Nominal change in charges for services is projected. Sewer user rate will not change but the outside surcharge will increase slightly.
94
Fund Name Fund Number 642
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 688,000 14,542 649,964 - - 38,036 94%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 115,000 18,245 103,086 50,463 - 11,914 90%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 9,855,000 - 3,219,930 2,942,000 - 6,635,070 33%
Total Revenue 10,658,000 32,787 3,972,979 3,392,463 - 6,685,020 37%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital 12,314,553 148,582 1,510,564 3,547,308 1,932,401 8,871,588 28%
Total Expenditures 12,314,553 148,582 1,510,564 3,547,308 1,932,401 8,871,588 28%
Net (1,656,553) (115,795) 2,462,415 (154,846) (2,186,568)
Cash Balance 9,809,531 7,062,167
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater
Division, Sewer Division, Organic Resources Division, and Concrete Crew.
Sewer rehabilitation projects are funded in the Sewage Works Operations Fund (641) in 2018.
This fund receives interfund transfers from the Sewage Works Operations Fund (641).
Charges For Services is a System Development Fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewage Works Capital
Enterprise Funds
City Funds
95
Fund Name Fund Number 643
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 77,000 9,809 67,976 39,285 - 9,024 88%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 315,226 9,809 306,202 556,040 - 9,024 97%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 35,000 9,809 60,018 38,429 - (25,018) 171%
Total Services & Charges 35,000 9,809 60,018 38,429 - (25,018) 171%
Capital - - - - - - 0%
Total Expenditures 35,000 9,809 60,018 38,429 - (25,018) 171%
Net 280,226 - 246,184 517,611 34,042
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve. This serves as
fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund (641).
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund
(641) will transfer funds to increase the cash reserves.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
96
Fund Name Fund Number 649
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 58,000 11,978 46,622 27,319 - 11,378 80%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 9,174,029 763,032 7,647,598 6,865,178 - 1,526,431 83%
Total Revenue 9,232,029 775,010 7,694,220 6,892,497 - 1,537,809 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 7,147,038 - - - - 7,147,038 0%
Debt Service - Interest & Fees 2,009,341 - 1,003,151 1,081,626 - 1,006,190 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Capital - - - - - - 0%
Total Expenditures 9,156,379 - 1,003,151 1,081,626 - 8,153,228 11%
Net 75,650 775,010 6,691,069 5,810,871 (6,615,419)
Cash Balance 7,547,630 6,626,533
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Wastewater and Sewers.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
This fund is currently repaying for the following bonds:
- 2009 Sewage Works Revenue Bonds, final payment in 2028
- 2010 Sewage Works Revenue Bonds, final payment in 2030
- 2011 Sewage Works Revenue Bonds, final payment in 2031
- 2012 Sewage Works Revenue Bonds, final payment in 2032
- 2013A Sewage Works Revenue Bonds, final payment in 2024
- 2015 Sewage Works Refunding Bonds, final payment in 2025
This fund receives mandatory transfers from Sewage Works Operating Fund (641) each month to satisfy bond covenants and pay for debt service principal and interest
on outstanding debt.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
97
Fund Name Fund Number 653
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 51,700 6,129 39,011 14,243 - 12,689 75%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,700 6,129 39,011 14,243 - 12,689 75%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 51,700 6,129 39,011 14,243 12,689
Cash Balance 4,177,360 4,125,876
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for required debt service reserves as required by bond documents. This Debt Reserve fund is held in a separate account at Bank of NY Mellon
Trust. The account was fully funded for existing debt in 2013. A reconciliation of this account is done on a monthly basis.
This fund receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
98
Fund Name Fund Number 659
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5 - 1 154 - 4 27%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5 - 1 154 - 4 27%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 150 - 146 - - 4 98%
Total Services & Charges 150 - 146 - - 4 98%
Capital - - - 51,687 - - 0%
Total Expenditures 150 - 146 51,687 - 4 98%
Net (145) - (145) (51,533) -
Cash Balance - 145
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2011 Sewer Bond proceeds. The remaining funds were transferred to Fund 649 in 2018.
This Sewage Works Revenue Bond closed in October of 2011.
The significant projects this bond has funded are listed below:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
99
Fund Name Fund Number 661
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 - 3,229 18,092 - 6,771 32%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 - 3,229 18,092 - 6,771 32%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 17,500 - 17,136 - - 364 98%
Total Services & Charges 17,500 - 17,136 - - 364 98%
Capital 632,186 - 628,214 2,028,061 - 3,972 99%
Total Expenditures 649,686 - 645,350 2,028,061 - 4,336 99%
Net (639,686) - (642,121) (2,009,969) 2,435
Cash Balance - 876,387
Fund Purpose:
Explanation of Significant Spending on Capital Projects:
This fund accounts for expenditures of the 2012 Sewer Bond proceeds. Bond proceeds fully spent as of April 2018. Remaining interest earnings were transferred to the
Sewage Sinking Fund 649.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
100
Fund Name Fund Number 670
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 956,250 956,250 - 318,750 75%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 292,760 2,363,262 2,211,906 - 906,336 72%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 (3,710) 3,589 1,000 - 8,927 29%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 395,300 3,323,102 3,169,156 - 1,234,013 73%
Expenditures
Personnel
Salaries & Wages 1,952,374 (172,912) 1,007,135 1,401,854 - 945,239 52%
Fringe Benefits 445,408 54,473 323,750 280,522 - 121,658 73%
Total Personnel 2,397,782 (118,439) 1,330,885 1,682,376 - 1,066,897 56%
Supplies 799,598 282,585 867,535 423,852 7,193 (75,130) 109%
Services & Charges
Professional Services 310,471 (83,450) 72,270 373,845 - 238,201 23%
Printing & Advertising 40,000 (16,333) 99 31,672 - 39,901 0%
Utilities 325,164 31,734 247,584 243,301 5,818 71,762 78%
Education & Training 5,000 (833) 299 2,164 - 4,701 6%
Travel 34,250 (23,811) - 18,775 - 34,250 0%
Repairs & Maintenance 101,600 (11,538) 52,613 41,461 9,543 39,444 61%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 85,996 7,365 68,017 79,421 - 17,979 79%
Other Services & Charges 175,244 262,715 414,077 64,947 884 (239,717) 237%
Transfers Out 89,175 85,909 85,909 82,167 - 3,266 96%
Total Services & Charges 1,166,900 251,759 940,867 937,755 16,245 209,787 82%
Capital 192,834 - - - - 192,834 0%
Total Expenditures 4,557,114 415,905 3,139,287 3,043,983 23,438 1,394,388 69%
Net - (20,605) 183,814 125,172 (160,375)
Cash Balance 1,756,816 1,764,996
Staffing Budget Actual
Full Time 8 8
Part-Time /Seasonal/Temporary N/A 6
Total 8 14
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
This fund receives Hotel/Motel tax and collects revenue for charges for services such as rent, catering, parking etc.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Century Center
Enterprise Funds
City Funds
101
Fund Name Fund Number 671
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 70 643 648 - 257 71%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 70 643 648 - 257 71%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 4,800 - 4,800 - - - 100%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 4,800 - 4,800 - - - 100%
Capital 15,200 - 5,216 - - 9,984 34%
Total Expenditures 20,000 - 10,016 - - 9,984 50%
Net (19,100) 70 (9,373) 648 (9,727)
Cash Balance 855,980 866,634
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. This fund also receives
revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Century Center Capital
Enterprise Funds
City Funds
102
Fund Name Fund Number 672
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 55,106 55,555 - 54,406 50%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 89,175 85,909 85,909 82,167 - 3,266 96%
Total Revenue 420,124 85,913 362,452 137,722 - 57,672 86%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 162,702 - 24,021 22,585 - 138,681 15%
Debt Service - Interest & Fees 144,035 - 71,727 72,543 - 72,308 50%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 306,737 - 95,748 95,128 - 210,989 31%
Capital - - - - - - 0%
Total Expenditures 306,737 - 95,748 95,128 - 210,989 31%
Net 113,387 85,913 266,703 42,594 (153,317)
Cash Balance 325,585 99,647
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to
make improvements at the Century Center including a new roof and other energy efficiency projects.
The bonds will be paid off over a 15 year period and the final payment is due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
103
Fund Name Fund Number 222
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 3,130 1,064 1,828 4,943 - 1,302 58%
Charges for Services 3,539,580 217,013 2,194,071 2,125,133 - 1,345,509 62%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 1,027 7,696 7,995 - 1,304 86%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,842,516 399,275 3,809,293 3,354,327 - 1,033,223 79%
Interfund Allocation Reimb 392,377 27,251 296,744 209,675 - 95,633 76%
Transfers In - - - - - - 0%
Total Revenue 8,786,603 645,629 6,309,633 5,702,073 - 2,476,971 72%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 244,501 1,958,309 2,135,250 23,844 1,090,459 65%
222-0606 Building Maintenance 213,832 13,461 154,956 144,798 20 58,857 72%
222-0612 Central Stores 236,428 18,846 180,213 68,749 1 56,214 76%
222-0613 Print Shop 192,329 14,606 107,001 96,338 163 85,165 56%
222-0614 Radio Shop 336,927 21,853 203,913 197,854 796 132,218 61%
222-0616 Energy/Sustainability 380,560 29,912 228,861 184,925 5,805 145,893 62%
222-0617 Electric & Gas Utilities 4,375,000 356,369 3,438,264 3,074,196 615,782 320,953 93%
Total Expenditures by Dept 8,807,688 699,548 6,271,517 5,902,110 646,411 1,889,760 79%
Expenditures
Personnel
Salaries & Wages 2,274,325 158,002 1,525,474 1,413,783 - 748,851 67%
Fringe Benefits 1,185,288 70,412 701,972 681,726 - 483,316 59%
Total Personnel 3,459,613 228,414 2,227,446 2,095,509 - 1,232,167 64%
Supplies 166,144 (25,549) 68,108 82,312 20,830 77,206 54%
Services & Charges
Professional Services 65,365 17,536 27,536 3,092 4,176 33,653 49%
Printing & Advertising 8,173 245 3,857 3,599 142 4,174 49%
Utilities 4,450,045 359,746 3,483,383 3,110,812 615,782 350,880 92%
Education & Training 23,551 1,150 5,043 12,995 810 17,698 25%
Travel 6,355 - 711 1,761 - 5,644 11%
Repairs & Maintenance 94,579 5,523 51,232 171,185 3,490 39,857 58%
Other Interfund Allocations 380,380 31,438 282,942 106,434 - 97,438 74%
Debt Service - Principal 14,317 729 10,129 10,094 - 4,188 71%
Debt Service - Interest & Fees 1,642 106 1,217 1,601 - 425 74%
Grants & Subsidies 19,460 - 5,320 - - 14,140 27%
Insurance 33,965 2,831 25,479 13,995 - 8,486 75%
Other Services & Charges 7,099 379 2,115 2,022 1,180 3,804 46%
Transfers Out 77,000 77,000 77,000 286,700 - - 100%
Total Services & Charges 5,181,931 496,683 3,975,963 3,724,290 625,581 580,387 89%
Capital - - - - - - 0%
Total Expenditures 8,807,688 699,548 6,271,517 5,902,110 646,411 1,889,760 79%
Net (21,085) (53,919) 38,116 (200,037) 587,211
Cash Balance 1,082,005 1,155,602
Staffing Budget Actual
Full Time 43 39
Part-Time /Seasonal/Temporary N/A 4
Total 43 43
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
Expenses: Employee wages & benefits, repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments,
Print Shop machine leases.
Capital spending is accounted for in Central Services Capital Fund (224).
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
Purchasing/Stores and Print Shop are funded by allocation, Facility Management is funded by the Utility usage charge and all other cost centers are funded through
internal labor rates.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Central Services
Internal Service Funds
City Funds
104
Fund Name Fund Number 224
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 206 1,874 670 - 126 94%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 77,000 77,000 77,000 286,700 - - 100%
Total Revenue 79,000 77,206 78,874 287,370 - 126 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 12,000 - - 23,273 8,995 3,005 75%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 55,000 - 4,650 36,659 4,315 46,035 16%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 55,000 - 4,650 36,659 4,315 46,035 16%
Capital 88,036 - 77,871 114,180 1 10,164 88%
Total Expenditures 155,036 - 82,521 174,112 13,311 59,204 62%
Net (76,036) 77,206 (3,647) 113,259 (59,078)
Cash Balance 190,652 225,420
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for capital expenditures for the Central Services department.
This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Central Services Capital
Internal Service Funds
City Funds
105
Fund Name Fund Number 226
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 40,000 5,884 52,707 36,063 - (12,707) 132%
Other Income 652,097 636,931 657,027 36,642 - (4,930) 101%
Interfund Allocation Reimb 2,061,259 168,832 1,546,603 2,186,525 - 514,656 75%
Transfers In - - - - - - 0%
Total Revenue 2,753,356 811,647 2,256,337 2,259,230 - 497,019 82%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 17,220 164,496 158,467 5,609 92,619 65%
226-0412 Liability Insurance 2,058,406 61,422 1,122,969 1,030,505 - 935,437 55%
226-0417 Business Insurance 690,694 - 693,736 520,862 16,966 (20,008) 103%
226-0418 Workers' Compensation 1,180,717 102,722 1,142,393 749,066 29,242 9,081 99%
226-0419 Catastrophic Events 199,700 30,397 42,861 - 161,750 (4,910) 102%
Total Expenditures by Dept 4,392,241 211,761 3,166,455 2,458,900 213,567 1,012,219 77%
Expenditures
Personnel
Salaries & Wages 183,988 14,492 137,200 132,014 - 46,788 75%
Fringe Benefits 93,457 6,860 63,040 68,025 - 30,417 67%
Total Personnel 277,445 21,352 200,241 200,040 - 77,205 72%
Supplies 26,982 228 3,924 9,322 2,926 20,132 25%
Services & Charges
Professional Services 188,929 - 164,732 177,481 - 24,197 87%
Printing & Advertising - - - - - - 0%
Education & Training 23,595 1,082 11,706 10,805 1,388 10,501 55%
Travel 6,050 - 2,114 1,342 611 3,325 45%
Repairs & Maintenance 13,200 0 11,076 19,075 - 2,124 84%
Other Interfund Allocations 111,929 9,327 83,943 42,759 - 27,986 75%
Grants & Subsidies - - - - - - 0%
Insurance 1,512,835 97,754 1,529,230 1,087,796 5,461 (21,856) 101%
Other Services & Charges 2,015,851 51,621 1,100,871 910,280 41,432 873,548 57%
Transfers Out 25,425 - 25,425 - - - 100%
Total Services & Charges 3,897,814 159,784 2,929,098 2,249,538 48,892 919,825 76%
Capital 190,000 30,397 33,192 - 161,750 (4,942) 103%
Total Expenditures 4,392,241 211,761 3,166,455 2,458,900 213,567 1,012,220 77%
Net (1,638,885) 599,886 (910,118) (199,670) (515,201)
Cash Balance 3,760,479 4,407,624
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,152,820 in 2018 for expected liability claims. At the end of September, $513,929 had been spent.
The City budgeted $1,071,386 for expected workers compensation activities. At the end of September, workers compensation activities totaled $1,069,307. Year-to-date
activity exceeds prior year to date activity due to several large claims.
City Funds
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Liability Insurance
Internal Service Funds
Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
106
Fund Name Fund Number 278
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,383 9,688 5,949 - 312 97%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,500 280 2,404 1,120 - 96 96%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 12,500 1,663 12,093 7,069 - 408 97%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 10,000 396 396 972 - 9,604 4%
Transfers Out - - - - - - 0%
Total Services & Charges 10,000 396 396 972 - 9,604 4%
Capital - - - - - - 0%
Total Expenditures 10,000 396 396 972 - 9,604 4%
Net 2,500 1,267 11,697 6,097 (9,196)
Cash Balance 763,461 758,949
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. This fund pays for police vehicle off duty accident claims.
Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
Claims have been minimal in this fund since it was created.
The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease in revenue is the result of suspending the payroll deduction for
sworn officers as outlined in the agreement between the Police Department and the FOP. The agreement calls for the suspension of the deduction based on the price of
gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police vehicle off duty accident claims. Current receipts are from
Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
107
Fund Name Fund Number 279
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Interest Earnings 53,424 4,473 18,360 - - 35,064 34%
Donations 100,000 - 100,000 - - - 100%
Other Income 46,200 980 39,599 - - 6,601 86%
Interfund Allocation Reimb 6,788,952 565,746 5,091,714 3,875,589 - 1,697,238 75%
Transfers In - - - - - - 0%
Total Revenue 6,988,576 571,199 5,249,673 3,875,589 - 1,738,903 75%
Expenditures by Dept
279-0104 311 Call Center 595,066 41,431 388,990 368,158 1,476 204,600 66%
279-0672 Information Technology 6,430,317 264,835 3,436,811 1,783,781 1,513,225 1,480,280 77%
279-0673 Innovation 129,729 - 104,733 233,954 24,996 - 100%
Total Expenditures by Dept 7,155,112 306,267 3,930,534 2,385,893 1,539,698 1,684,880 76%
Expenditures
Personnel
Salaries & Wages 1,629,235 121,070 1,116,460 966,956 - 512,775 69%
Fringe Benefits 744,584 49,883 454,672 397,014 - 289,912 61%
Total Personnel 2,373,819 170,952 1,571,131 1,363,970 - 802,687 66%
Supplies 107,877 24,394 77,607 47,612 86,774 (56,504) 152%
Services & Charges
Professional Services 1,462,278 16,309 620,950 149,970 683,681 157,647 89%
Printing & Advertising 298 - 298 - - - 100%
Utilities - - - - - - 0%
Education & Training 75,939 2,000 13,883 10,836 902 61,154 19%
Travel 58,692 664 15,790 26,879 2,302 40,600 31%
Repairs & Maintenance 2,455,571 33,391 1,357,539 686,050 738,134 359,898 85%
Other Interfund Allocations 144 12 108 18 - 36 75%
Debt Service - Principal 189,900 11,695 83,891 84,323 27,805 78,204 59%
Debt Service - Interest & Fees 40,403 2,340 8,664 10,216 - 31,739 21%
Grants & Subsidies - 25,000 25,000 - - (25,000) 0%
Insurance 5,067 422 3,798 3,420 - 1,269 75%
Other Services & Charges 385,124 19,087 151,875 2,599 100 233,149 39%
Transfers Out - - - - - - 0%
Total Services & Charges 4,673,416 110,921 2,281,796 974,311 1,452,924 938,696 80%
Capital - - - - - - 0%
Total Expenditures 7,155,112 306,267 3,930,534 2,385,893 1,539,698 1,684,879 76%
Net - - - - 54,024
Cash Balance 2,908,222 1,489,696
Staffing Budget Actual
Full Time 27 25
Part-Time /Seasonal/Temporary N/A 1
Total 27 26
Fund Purpose:
Explanation of Revenue Sources:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explanation of Significant Spending on Capital Projects:
IT's capital projects are paid out of COIT Fund 404.
This internal service fund was established to track the cost of the Department of Innovation & Technology. The 311 Call Center is a division of the Department of
Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner. It provides citizens with a "one-stop" shop to contact
city departments with inquiries and service requests. The Information Technology division provides technical services to the various departments within the City and
maintains the City's IT infrastructure.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered and
not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set at
the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting, VoIP
Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
City Funds
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
311 Call Center - 7 full-time employees and 1 part-time employee
Innovation & Technology - 19 full-time employees
Staffing by Division
108
Fund Name Fund Number 711
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,491,596 1,483,702 13,600,344 13,346,932 - 4,891,252 74%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 110,000 22,598 147,282 67,368 - (37,282) 134%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,006 76,458 199,925 104,900 - (189,919) 1998%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 18,611,602 1,582,758 13,947,552 13,519,200 - 4,664,051 75%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 163,000 - 62,101 81,464 17,257 83,642 49%
Services & Charges
Professional Services 1,359,000 268,826 980,696 864,304 366,125 12,179 99%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance 16,201,194 1,249,216 10,777,366 10,368,073 53,730 5,370,098 67%
Other Services & Charges 8,610 234 6,910 2,360 - 1,700 80%
Transfers Out 413,714 - - - - 413,714 0%
Total Services & Charges 17,982,518 1,518,276 11,764,972 11,234,737 419,855 5,797,691 68%
Capital - - - - - - 0%
Total Expenditures 18,145,518 1,518,276 11,827,073 11,316,201 437,112 5,881,333 68%
Net 466,084 64,482 2,120,479 2,202,999 (1,217,282)
Cash Balance 12,041,162 8,933,815
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
109
Fund Name Fund Number 713
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 378 2,786 2,089 - (786) 139%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 378 2,786 2,089 - (786) 139%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits 60,000 594 20,480 44,966 - 39,520 34%
Total Personnel 60,000 594 20,480 44,966 - 39,520 34%
Supplies - - - - - - 0%
Services & Charges
Professional Services 20,000 - - 2,200 - 20,000 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - 2,781 - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 20,000 - - 4,981 - 20,000 0%
Capital - - - - - - 0%
Total Expenditures 80,000 594 20,480 49,947 - 59,520 26%
Net (78,000) (216) (17,693) (47,857) (60,306)
Cash Balance 207,935 238,695
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item is for potential
outplacement services. In 2018, nothing has been paid so far for outplacement services.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and
will resume in 2020.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Unemployment Compensation
Internal Service Funds
City Funds
110
Fund Name Fund Number 714
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,431 121,165 - - 34,529 78%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 160 67 258 - - (98) 162%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,854 12,498 121,423 - - 34,431 78%
Expenditures
Personnel
Salaries & Wages 131,000 11,146 83,755 - - 47,245 64%
Fringe Benefits 24,694 - - - - 24,694 0%
Total Personnel 155,694 11,146 83,755 - - 71,939 54%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures 155,694 11,146 83,755 - - 71,939 54%
Net 160 1,352 37,668 - (37,508)
Cash Balance 37,668 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
Expenditures are the wages and benefits associated with the additional paid time off for employees for the child or adoption of a child.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Parental Leave Fund
Internal Service Funds
City Funds
111
Fund Name Fund Number 701
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 2,236,234 4,475,669 4,920,712 - 736,969 86%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 2,539 711 - 1,961 56%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 5,414 - 7,345 - - (1,931) 136%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,222,552 2,236,234 4,485,553 4,921,423 - 736,999 86%
Expenditures
Personnel
Salaries & Wages 5,105,307 380,742 3,535,948 3,482,146 - 1,569,359 69%
Fringe Benefits - - - - - - 0%
Total Personnel 5,105,307 380,742 3,535,948 3,482,146 - 1,569,359 69%
Supplies 200 - 67 10 - 133 34%
Services & Charges
Professional Services 5,000 - 3,202 3,000 - 1,798 64%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 350 - - - - 350 0%
Repairs & Maintenance 100 - - - - 100 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,500 65 788 649 - 712 53%
Transfers Out - - - - - - 0%
Total Services & Charges 6,950 65 3,990 3,649 - 2,960 57%
Capital - - - - - - 0%
Total Expenditures 5,112,457 380,807 3,540,005 3,485,806 - 1,572,452 69%
Net 110,095 1,855,427 945,548 1,435,617 (835,453)
Cash Balance 1,409,577 1,603,189
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. In 2018, the first payment was received in June in the amount of $2,239,434. For 2017, the total amount received was $4,920,712.
Personnel expenses increased due to one DROP payment of $124,915 and adding two new retired firefighters to the 1937 Convertee Fund.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Fire Pension
Trust Funds
City Funds
112
Fund Name Fund Number 702
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 3,110,329 6,223,858 6,204,179 - (230,858) 104%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 574 5,960 2,810 - (1,460) 132%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 74 1,380 14,568 - 6,620 17%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 3,110,977 6,231,198 6,221,557 - (225,698) 104%
Expenditures
Personnel
Salaries & Wages 6,571,535 501,465 4,652,124 4,609,843 - 1,919,411 71%
Fringe Benefits 3,717 - 261 512 - 3,456 7%
Total Personnel 6,575,252 501,465 4,652,385 4,610,355 - 1,922,867 71%
Supplies 800 - - - - 800 0%
Services & Charges
Professional Services 5,500 - 3,200 3,000 - 2,300 58%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel 500 - - - - 500 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 1,400 87 805 731 - 595 57%
Transfers Out - - - - - - 0%
Total Services & Charges 7,400 87 4,005 3,731 - 3,395 54%
Capital - - - - - - 0%
Total Expenditures 6,583,452 501,553 4,656,390 4,614,086 - 1,927,062 71%
Net (577,952) 2,609,424 1,574,808 1,607,471 (2,152,760)
Cash Balance 2,459,808 2,400,025
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This
fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash
balance.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. In 2018, the first payment was received in June in the amount of $3,113,529. For 2017, the total amount received was $6,204,179.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Police Pension
Trust Funds
City Funds
113
Fund Name Fund Number 730
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 52 366 228 - (116) 147%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 52 366 228 - (116) 147%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 25,000 - - - - 25,000 0%
Transfers Out - - - - - - 0%
Total Services & Charges 25,000 - - - - 25,000 0%
Capital - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 52 366 228 (25,116)
Cash Balance 28,836 29,031
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This trust fund is designated for expenses specifically for the City Cemetery.
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through West Washington TIF Fund (422). See Fund 422 for details.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little
burial activity. This fund is managed by the Parks Department.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
City Cemetery Trust
Trust Funds
City Funds
114
Fund Name Fund Number 324
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 17,289,104 - 10,603,198 8,932,881 - 6,685,906 61%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - 196,500 197,500 - 198,500 50%
Grants/Intergovernmental 365,000 - 22,988 244,301 - 342,012 6%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 1,080 2,140 - - 2,180 50%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 450,000 54,239 370,209 222,227 - 79,791 82%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,723,684 1 4,503,954 1,090,159 - 219,730 95%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 34,000 5,051 31,302 21,369 - 2,698 92%
Total Revenue 23,261,108 60,370 15,730,291 10,708,436 - 7,530,817 68%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 3,964,952 145,719 890,174 601,001 1,276,527 1,798,251 55%
Printing & Advertising - - - 24,071 - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 3,236,409 69,047 2,806,409 5,597,706 - 430,000 87%
Debt Service - Interest & Fees 1,054,109 30,953 1,025,682 1,924,810 - 28,427 97%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 2,457,718 179,080 2,163,396 288,653 294,321 1 100%
Transfers Out 4,267,975 - 4,069,475 - - 198,500 95%
Total Services & Charges 14,981,163 424,799 10,955,137 8,436,241 1,570,849 2,455,179 84%
Capital 33,375,019 1,223,028 10,899,512 5,377,227 7,488,205 14,987,302 55%
Total Expenditures 48,356,182 1,647,828 21,854,649 13,813,468 9,059,054 17,442,481 64%
Net (25,095,074) (1,587,457) (6,124,358) (3,105,031) (9,911,664)
Cash Balance 27,385,953 29,419,590
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area.
This fund makes payments on the following debt: 2011 Downtown Central Dev Area TIF (debt schedule #5), 2011 Airport Dev Area TIF (#6), 2014 TJX Special Taxing
District (DS-012), 2006 Main/Colfax Garage (#13), 2001 Public Works Service Center Bonds (#36), 2012 Fire Station/Police Dept Renovations (#39), 2013 Century
Center Special Tax Bonds (#62), 2010 Interfund Loan from Fund 209 (#86), 2015 Smart Streets Bond (#135), 2018 TIF Park Bond (#169).
This fund is used to pay for various capital projects within the TIF district. Significant projects underway in 2018 are: Ameritech Drive Improvements, Berlin Place,
Charles Black Center Improvements, Cleveland Wellfield, Coal Line Trail, Downtown Streetscape Improvements, Fire Station #4, Gateway Center, Hibberd Development,
Historic Lincolnway Homes, JMS Building, Lafayette Building, Lincolnway East/933 Improvements, Lincolnway West/Charles Martin Intersection Improvements, Olive
GAC Plant Improvements, Parking Garage Deck Coating, Portage Prairie Infrastructure, Patel Plaza, Renaissance Phase III, Southeast Master Plan Implementation,
Tucker Drive, West Bank Trail Improvements, Western Avenue Streetscapes, and Ziker Project.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance, sale of properties, and other miscellaneous
sources.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 422
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 323,264 - 173,583 198,152 - 149,681 54%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 34,000 4,156 28,649 15,955 - 5,351 84%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 357,264 4,156 202,232 214,107 - 155,032 57%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 687 - - 2,805 479 208 70%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 687 - - 2,805 479 208 70%
Capital 2,285,229 394,812 579,140 65,778 906,680 799,409 65%
Total Expenditures 2,285,916 394,812 579,140 68,583 907,158 799,617 65%
Net (1,928,652) (390,656) (376,909) 145,524 (644,585)
Cash Balance 1,899,515 2,106,582
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area,
a stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks
throughout its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United
States.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 425
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,506 280 2,001 1,317 - 505 80%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 - 73,089 86,940 - 122,219 37%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 197,814 280 75,090 88,257 - 122,724 38%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies 10,342 134 2,423 5,867 - 7,919 23%
Services & Charges
Professional Services 7,000 - - 7,000 - 7,000 0%
Printing & Advertising - - - - - - 0%
Utilities 4,500 - 19,491 3,335 - (14,991) 433%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance 85,834 (234) 51,681 54,625 - 34,153 60%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 50,490 75 36,809 25,791 - 13,681 73%
Transfers Out - - - - - - 0%
Total Services & Charges 147,824 (159) 107,981 90,751 - 39,843 73%
Capital - - - - - - 0%
Total Expenditures 158,166 (25) 110,404 96,618 - 47,762 70%
Net 39,648 305 (35,314) (8,361) 74,962
Cash Balance 141,420 178,449
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for South Bend downtown retail space property management.
The property sold in June of 2018. On-going maintenance of the Leighton Courtyard will continue until transferred to Venues, Parks & Arts. Then the fund will be closed.
Revenue and expenditures are reported one month in arrears.
This funds received revenue from the rental of property in downtown South Bend.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 429
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,905,018 - 1,442,090 1,428,046 - 1,462,928 50%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 2,450 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 132,000 17,369 111,948 60,742 - 20,052 85%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 74,556 - 72,104 156,065 - 2,452 97%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,111,574 17,369 1,626,143 1,647,303 - 1,485,432 52%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 401,795 1,110 294,174 220,530 104,654 2,967 99%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 13,617 - 7,417 - - 6,200 54%
Transfers Out - - - - - - 0%
Total Services & Charges 415,412 1,110 301,591 220,530 104,654 9,167 98%
Capital 9,172,279 - 475,429 1,256,776 486,303 8,210,547 10%
Total Expenditures 9,587,691 1,110 777,019 1,477,306 590,957 8,219,714 14%
Net (6,476,117) 16,259 849,124 169,996 (6,734,282)
Cash Balance 9,526,266 8,045,646
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the
Northeast TIF.
This TIF funds projects including:
- River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of
South Bend’s shared green spaces.
- Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
- East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the
City’s redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
- Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will
be renamed The Armory.
- Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 430
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,549 - 1,258,579 1,216,824 - 1,041,970 55%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 125,000 16,234 103,779 45,583 - 21,221 83%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 1,466,348 - - 0%
Total Revenue 2,425,549 16,234 1,362,358 2,728,754 - 1,063,191 56%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 474,638 13,028 206,019 49,117 250,982 17,637 96%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 474,638 13,028 206,019 49,117 250,982 17,637 96%
Capital 8,081,388 9,374 99,786 303,260 3,135,335 4,846,267 40%
Total Expenditures 8,556,026 22,402 305,805 352,377 3,386,317 4,863,904 43%
Net (6,130,477) (6,168) 1,056,553 2,376,377 (3,800,713)
Cash Balance 8,893,136 6,998,265
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible
development projects for this TIF area.
Major project in 2017 was Chippewa Roundabout. Significant commitments in 2018 are: Miami Street Basin Drainage Improvements (including Bowen Street, Erskine,
and small miscellaneous related areas), Erskine Golf Course Improvements, St. Joseph Streetscape, and South Well Field Improvements.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 432
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,519 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,519 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 3,800,000 - - 0%
Debt Service - Interest & Fees - - - 161,667 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 905,117 - - 0%
Total Services & Charges - - - 4,866,784 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 4,866,784 - - 0%
Net - - - (4,858,265) -
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 435
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - 218,280 - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,150 368 2,470 730 - 680 78%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,150 368 2,470 219,010 - 680 78%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 144,650 - - - 4,200 140,450 3%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 323,006 - - 0%
Debt Service - Interest & Fees - - - 12,602 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 144,650 - - 335,608 4,200 140,450 3%
Capital 60,000 - - - - 60,000 0%
Total Expenditures 204,650 - - 335,608 4,200 200,450 2%
Net (201,500) 368 2,470 (116,598) (199,770)
Cash Balance 203,268 40,136
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible
development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The remaining cash will be spent on additional projects or returned to St.
Joseph County. Then the fund will be closed.
Expect to work with St Joseph County to complete work on northbound right turn lane from State Road 23 onto Douglas Road.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 436
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,413,977 - 2,616,136 2,320,321 - 1,797,841 59%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,250 - 5,385 442 - 3,865 58%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 67 - 67 - - - 100%
Total Revenue 4,423,294 - 2,621,588 2,320,763 - 1,801,706 59%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 76,697 - - - - 76,697 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 376,417 - 376,417 1,871,080 - - 100%
Debt Service - Interest & Fees 117,914 - 116,911 1,293,173 - 1,003 99%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 3,748,972 - 3,748,972 - - - 100%
Total Services & Charges 4,320,000 - 4,242,300 3,164,253 - 77,700 98%
Capital - - - - - - 0%
Total Expenditures 4,320,000 - 4,242,300 3,164,253 - 77,700 98%
Net 103,294 - (1,620,712) (843,490) 1,724,006
Cash Balance 1,866,531 1,552,863
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on
eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly
known as the Northeast Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. Property tax
revenue is received in June and December. This fund also receives revenue from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. The budgeted transfers out relate to debt service which needs to be
funneled to Trustee Fund which will pay the actual debt.
This fund is used for debt service.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 433
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 64 193 62 - (58) 143%
Debt Proceeds - - - - - - 0%
Donations - 607,302 607,302 - - (607,302) 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 28,126 - 28,126 - - - 100%
Total Revenue 28,261 607,365 635,620 62 - (607,360) 2249%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 32,600 - 1,894 1,133 - 30,706 6%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 32,600 - 1,894 1,133 - 30,706 6%
Capital - - - - - - 0%
Total Expenditures 32,600 - 1,894 1,133 - 30,706 6%
Net (4,339) 607,365 633,726 (1,071) (638,066)
Cash Balance 641,118 7,382
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
- The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
- There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Beginning in 2018, the City of South Bend will receive payments from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the
Four Winds Casino built on tribal land adjacent to the City (this is not technically PILOT for financial reporting purposes). In 2019, this fund will receive the South Bend
Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. In 2018, the remaining cash balance in the Economic Development
Commission Revenue Bonds Fund 281 was transferred to this fund when the bonds were paid off. This fund also receives revenue from interest earned on the fund's
cash balance.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 439
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 252,625 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 1,125 7,890 9,224 - 2,110 79%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 1,125 7,890 261,849 - 2,110 79%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - 1,800,000 - - 0%
Total Expenditures - - - 1,800,000 - - 0%
Net 10,000 1,125 7,890 (1,538,151) 2,110
Cash Balance 620,956 612,272
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's two
certified technology parks.
This fund receives a special state tax distribution. This fund also receives revenue from interest earned on the fund's cash balance.
Funding can be used in Ingition Park to continue build-out and expand the infrastructure of that industrial park in the City of South Bend.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 452
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds 11,007,782 - 11,007,782 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,007,782 - 11,007,782 - - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 1,347,628 8,163 93,462 - 541,430 712,736 47%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 182,782 - 169,947 - - 12,835 93%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,530,410 8,163 263,409 - 541,430 725,571 53%
Capital 9,402,372 - - - - 9,402,372 0%
Total Expenditures 10,932,782 8,163 263,409 - 541,430 10,127,943 7%
Net 75,000 (8,163) 10,744,373 - (10,127,943)
Cash Balance 10,744,373 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski
Park.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2018 TIF Park Bond Capital
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 454
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 709 4,976 3,031 - 1,024 83%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 709 4,976 3,031 - 1,024 83%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies 50,000 - - - - 50,000 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 50,000 - - - - 50,000 0%
Capital - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (44,000) 709 4,976 3,031 (48,976)
Cash Balance 391,603 386,126
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. $50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 754
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 203,000 12,516 121,665 68,914 - 81,335 60%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 7,011 18,767 4,824 - 8,233 70%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 230,000 19,527 140,432 73,738 - 89,568 61%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services 142,000 6,854 56,325 55,606 - 85,675 40%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees 14,550 856 6,818 5,427 - 7,732 47%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges 450 (450) - - - 450 0%
Transfers Out - - - - - - 0%
Total Services & Charges 157,000 7,260 63,143 61,033 - 93,857 40%
Capital - - - - - - 0%
Total Expenditures 157,000 7,260 63,143 61,033 - 93,857 40%
Net 73,000 12,267 77,289 12,705 (4,289)
Cash Balance 2,548,717 2,812,585
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by Centier Bank.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 315
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 1,890 13,320 8,187 - 680 95%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 1,890 13,320 8,187 - 680 95%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 14,000 1,890 11,715 7,995 - 2,285 84%
Total Services & Charges 14,000 1,890 11,715 7,995 - 2,285 84%
Capital - - - - - - 0%
Total Expenditures 14,000 1,890 11,715 7,995 - 2,285 84%
Net - - 1,604 192 (1,605)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule #6; due to pay off 8/1/2024) for the airport taxable project.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on the fund balance is transferred out to River West TIF Fund 324.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
128
Fund Name Fund Number 317
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 949 6,656 4,055 - 2,344 74%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 9,000 949 6,656 4,055 - 2,344 74%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 9,000 949 6,656 4,055 2,344
Cash Balance 523,848 516,521
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule #81).
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 328
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 3,160 22,268 13,694 - (2,268) 111%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 3,160 22,268 13,694 - (2,268) 111%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 20,000 3,160 19,586 13,373 - 414 98%
Total Services & Charges 20,000 3,160 19,586 13,373 - 414 98%
Capital - - - - - - 0%
Total Expenditures 20,000 3,160 19,586 13,373 - 414 98%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Explanation of Significant Spending on Capital Projects:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5; due to pay off 8/1/2024) for the Palais Royale project.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on the fund balance is transferred out to River West TIF Fund 324.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
130
Fund Name Fund Number 351
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Debt Proceeds 993,495 - 993,495 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 993,495 - 993,495 - - - 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - - - - 0%
Debt Service - Interest & Fees - - - - - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges - - - - - - 0%
Capital - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 993,495 - 993,495 - -
Cash Balance 993,495 -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund 452 and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 752
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 72 2,956 2,175 - 2,544 54%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 3,364,500 1,236,000 2,916,500 3,690,500 - 448,000 87%
Total Revenue 3,370,000 1,236,072 2,919,456 3,692,675 - 450,544 87%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 1,915,000 685,000 1,915,000 2,605,000 - - 100%
Debt Service - Interest & Fees 1,190,829 549,153 1,153,013 1,221,263 - 37,816 97%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out 260,000 - 324,220 735,240 - (64,220) 125%
Total Services & Charges 3,365,829 1,234,153 3,392,233 4,561,503 - (26,404) 101%
Capital - - - - - - 0%
Total Expenditures 3,365,829 1,234,153 3,392,233 4,561,503 - (26,404) 101%
Net 4,171 1,918 (472,777) (868,827) 476,948
Cash Balance 49,455 363,942
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting
system. Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are
entered in the general ledger the following month.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017 - The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018 - The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee
bank ($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
132
Fund Name Fund Number 756
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 571 2,858 2,088 - (358) 114%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In 1,714,000 - 1,714,000 856,500 - - 100%
Total Revenue 1,716,500 571 1,716,858 858,588 - (358) 100%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal 940,000 475,000 940,000 460,000 - - 100%
Debt Service - Interest & Fees 770,444 380,909 770,444 789,569 - - 100%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - - - - 0%
Total Services & Charges 1,710,444 855,909 1,710,444 1,249,569 - - 100%
Capital - - - - - - 0%
Total Expenditures 1,710,444 855,909 1,710,444 1,249,569 - - 100%
Net 6,056 (855,339) 6,414 (390,981) (358)
Cash Balance 1,725,060 1,717,460
Fund Purpose:
Accounting Methodology:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037 (debt schedule #135). The Smarts Streets project converted a number of downtown streets from one-way to two-way traffic and added amenities
such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City lease rental payments are received from the River West TIF Fund 324.
Expenditures are principal and interest payments on the 2015 Smart Streets bond.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
133
Fund Name Fund Number 758
Fund Type Date Updated 9/17/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Debt Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Interfund Allocation Reimb - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel
Salaries & Wages - - - - - - 0%
Fringe Benefits - - - - - - 0%
Total Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services & Charges
Professional Services - - - - - - 0%
Printing & Advertising - - - - - - 0%
Utilities - - - - - - 0%
Education & Training - - - - - - 0%
Travel - - - - - - 0%
Repairs & Maintenance - - - - - - 0%
Other Interfund Allocations - - - - - - 0%
Debt Service - Principal - - - 3,800,000 - - 0%
Debt Service - Interest & Fees - - - 161,668 - - 0%
Grants & Subsidies - - - - - - 0%
Insurance - - - - - - 0%
Other Services & Charges - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Services & Charges - - - 4,522,898 - - 0%
Capital - - - - - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue. The accounting records were
maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Debt was paid off in early 2017 and the fund was closed.
City of South Bend, Indiana
Monthly Financial Report
September 30, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
134