Agreement - DCI - Admin of Supportive Housing Rental Assistance Grant

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SCOPE OF SERVICES - PROJECT DESCRIPTION 2015 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT Department of Community Investment - Administration March 1, 2016 - February 28, 2017 HUD Grant # IN0012L5H001508 STATEMENT OF PURPOSE AND INTENT: The primary purpose of the Department of Community Investment grant is to fund the administration of Continuum of Care Program Grant funds as contracted to agencies that deliver services to the homeless, in accordance with the requirements in 24 CFR 578, 24 CFR 578.7(a)(8) and 24 CFR 578(a)(9). PROPOSED GOAL(S): The targeted goal for the Department of Community Investment is to administer the 2015 Continuum of Care Program Grant. TIMETABLE: The activity shall commence as of March 1, 2016 and shall continue to and include February 28, 2017. COST CATEGORIES: Costs must be necessary, reasonable and directly related to the grant in accordance with the Statement of Purpose and Intent. Eligible cost categories are: Administration. PROGRAM BUDGET: The total cost of the Department of Community Investment 2015 Continuum of Care Program Grant Agreement Activity shall not exceed $2,000.00. PRIOR APPROVAL: To expend funds for cost categories, types of activities, or locations not listed above will require prior written approval from the Department of Community Investment. Prior written approval must be obtained for any reductions, deletions, or additions to the approved line item budget. NON -EXPENDABLE PROPERTY: Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property (equipment, furniture, fixtures, etc.) without obtaining written approval from the Department of Community Investment. FINANCIAL AND ADMINISTRATIVE REPORTS: The Agency shall utilize the Monthly Reimbursement and Program Report (R & P Report) supplied by the City for submission of claims and activity status reports to the City. The Agency understands that: 1) Claims for reimbursement of expenses (goldenrod forms) shall be accompanied by an R & P Report and by proper documentation (check copies, invoices, staff time distributions, etc.) and 2) R&P reports shall be due with each request for reimbursement. The final report is due at the completion of the activity. The City reserves the right to refuse any or all claims not properly supported with adequate and proper documentation of claims and activity progress. 14