01/28/2015 Board of Public Works Meeting

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REGULAR MEETING JANUARY 27, 2015 18 APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ January 15, 2015 Funding Second Release of South Gateway Releases Temporary (SSDA TIF) Relos/ Temporary Properties, Easement along the East Side Henthorn Easement LLC of South Main Street needed for Main/Lafayette Connector Construction (Sears Home Store on South Michigan St.) Professional New Avenues, Employee Assistance $3.40 per Relos/ Services Inc. Program (EAP) for 2015 Employee per Henthorn Contract Month plus an additional $2,500 (Health Insurance Fund) Amendment INDOT Amended Amounts for $796,000 Relos/ to Project Coquillard Primary School ($636,800 Henthorn Coordination Safe Routes to Schools Federal Funding; Contract $159,200 City of South Bend)(LRSA) Letter of Bit Mat Street and Sewer Material Bid 20% Reduction Relos/ Settlement Products, Inc. Settlement in Total Cost of Henthorn Agreement $170,000 Professional DTSB 2015Downtown $565,000 Relos/ Services Beautification and (EDIT) Henthorn Agreement Programming APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Relos, seconded by Mr. Henthom and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 729 S. Phillipa Street REMARKS: Has met all requirements. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following amended irrevocable Letter of Credit to the Board and recommended approval: NO.: 2544726682 ISSUED BY: Mutual Bank FOR: Cleveland Woods Development Co., LLC — Fernwood — Phase Three AMOUNT: $61,870.00 EXPIRES: January 31, 2016 IMPROVEMENT: Sanitary Sewer and Municipal Water in Fernwood — Phase Three Mr. Relos made a motion that the Letter of Credit, as outlined above, be approved. Mr. Henthorn seconded the motion, which carried. RATIFY APPROVAL OF EXCAVATION BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Bond be ratified pursuant to Resolution 100 -2000 as follows: Business Bond Type Approved/ Released Effective Date KEPS Technologies dba ACD.net Excavation Approved January 15, 2015 Mr. Henthorn made a motion that the Bond's approval as outlined above be ratified. Mr. Relos seconded the motion, which carried.