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08-26-13 Common Council Meeting Minutes
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08-26-13 Common Council Meeting Minutes
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City Council - City Clerk
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REGULAR MEETING AUGUST 26, 2013 <br /> <br /> <br /> <br /> <br /> <br />Council President Dieter stated that they will get on task once the budget is over for the Officers <br />of the Council to meet with the Mayor more regularly. He thanked everyone for their input. <br /> <br />RESOLVE INTO THE COMMITTEE OF THE WHOLE <br />At 7:33 p.m. Councilmember Schey made a motion to resolve into the Committee of the Whole. <br />Councilmember Varner seconded the motion which carried by a voice vote of nine (9) ayes. <br />Councilmember Oliver Davis, Vice-President, presiding. <br /> <br />Councilmember Oliver Davis, explained the procedures to be followed for tonight’s meeting in <br />accordance with Article 1, Section 2-11 of the South Bend Municipal Code. <br /> <br />Councilmember Oliver Davis stated that a brochure may be found on the railing in the Council <br />Chambers explaining those procedures. <br /> <br />PUBLIC HEARINGS <br /> <br />BILL NO. 33-13 PUBLIC HEARING ON A BILL OF THE <br /> COMMON COUNCIL OF THE CITY OF SOUTH <br /> BEND, INDIANA, FOR BUDGET TRANSFERS <br /> FOR VARIOUS DEPARTMENTS WITHIN THE <br /> CITY OF SOUTH BEND, INDIANA FOR THE <br /> YEAR 2013 <br /> <br /> <br />Councilmember Dieter made a motion to hear the substitute version of this bill. Councilmember <br />Varner seconded the motion which carried by a voice vote of eight (8) ayes. <br /> <br />Councilmember Dr. David Varner, Chairperson, Personnel & Finance Committee reported that <br />this committee met this afternoon and recommended to continue this substitute bill until <br />November 11, 2013. <br /> <br />th <br />Mark Neal, City Controller, 12 Floor County-City Building, 227 W. Jefferson Blvd., South <br />Bend, Indiana, made the presentation for this bill. <br /> <br /> <br />Mark Neal during the past 4 or 5 years it has been a practice of the City to request department <br />heads, fiscal staff, and city administration to submit mid-year adjustments as we do an extensive <br />review for our budgets in compliance with the adopted city budget and proposed necessary <br />adjustments. We have submitted an amended version of Bill No. 33-13 having added some <br />budget transfers within the parks department to cover the Park’s Master Plan as well as to pay <br />half the cost of a Zoo Master Plan. It is necessary to move those efforts forward in the Parks <br />Master Plan case looking at a parks bond in the future and for the Zoo Master Plan as part of its <br />AZA Accreditation. As you look through the list that they provided he noted that it is rather <br />lengthy for which he apologized, however, they had asked for an extensive review and do the <br />same thing at the end of the year to make sure that they are fully in compliance with the statutory <br />requirements and ordinance requirements of the city. He noted that many of the adjustments that <br />you see in this transfer reflect the change in our fixed asset policy, in which fixed assets the <br />minimum level of fixed assets has been increased so consequently those things that would have <br />normally been budgeted to go through fixed assets are now going through a services or goods <br />category, an equipment category, and therefore there are a number of transfers that talk about <br />budget transfers from capital accounts to other purchases accounts. There are a number of other <br />transfers that have been put forth based upon the department heads review again making <br />determinations of what the priorities are of the city. What are the issues that they are confronted <br />with and what they need to resolve and so they make those difficult decisions as department <br />leaders to determine what monies they will not spend for certain things that they can in fact take <br />care of all matters that have been deemed appropriate. <br /> <br />6 <br /> <br /> <br />
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