06-24-74 Council Meeting Minutes

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REGULAR MEETING JUNE 24, 1974 IIREGULAR MEETING - RECONVENED (CONTINUED) 1I REPORT FROM THE AREA-PLAN COMMISSION (CONTINUED) "A motion by Ted Sharp was seconded by Joseph Simeri to favorably recommend the petition of Larry L. Nifong to the Common Council. Ralph Stonebraker said since a year ago when the Plan Commission recommended this be approved by the Common Council they have essentially an unaltered plan and the staff maintains its recommen- dation for approval. The Department of Public Works sees no objection to the public hearing, and if approved, expects site plan review. The Health Department recommends that the site be served by public utilities. Mr. Sharp's motion was then carried, with Roger Parent abstaining. The deliberations of the Area Plan Commission and points considered in arriving at the above decision are shown in the minutes of that public hearing and will be for- warded to you at a later date to be made a part of this report. The Staff Report of the Area Plan Commission is also attached. RSJ:lari cc: Nifong Dunfee Attachment Very truly yours, s /Richard S. Johnson. Executive Director Staff Report June 13, 1974 A proposed ordinance and site development plan of Larry L. Nifong to zone from "A" Residential, "A" Height and Area, to "B Residential, "A" Height and Area, property located at 3027 McKinley Avenue, City of South Bend. On May 15, 1973, the same request was heard and approved by the Area Plan Commission. The proposed rezoning was then forwarded to the Common Council and defeated. The site of the proposed rezoning is located on the north side of McKinley Avenue, one lot east of Manchester Drive. The properties to the east, north and west of the site are developed residential lots with "A" Residential zoning. Directly south of the site is a vacant woodlot that is also zoned "A" Residential. The existing single family house is used as a combined residence and real estate office. The proposed rezoning seeks to have the property utilized solely as an office location. On the proposed site plan, the existing structure will remain as the real estate office. An asphalt parking area will be added to the rear of the house. The parking area will have six (6) spaces and will b'e screened by a six -foot fence. Storm water runoff will be retained on the site by means of a 1,800 gallon dry well. Since the request is unaltered from what had formerly been approved, the staff maintains its recommendation for approval. The Department of Public Works sees no objection to the public hearing and, if approved, expects site plan review. The Health Department recommends that the site be served by public utilities. (Councilman Miller made a motion to set the ordinance referred to in the report for public hearing land second reading on July 8, 1974, seconded by Councilman Taylor. The motion carried. If REPORT FROM THE DIRECTOR OF THE DEPARTMENT OF ADMINISTRATION AND FINANCE Council President Nemeth indicated that he had received a communication from Mr. Barcome informing him that Mr. Hunt was to make the presentation on his behalf. Mr. Richard Hunt, Deputy City Controller, stated that he was substituting for Mr. Walter Lantz, the Chief Deputy Controller, who was ill at the present time. He talked about the problems of wage and salary administration and what could be done about them. He stated that the administration wanted the Council to provide representation on a wage and salary board, which would include the Director of Finance and Administration, the Personnel Director or their appointed representatives. He indicated that the job of this board would be to establish and oversee a job classification system for the administra- tion. He briefly talked about the IPA grant and the manning table which was established to provide an up -to -date report of manpower levels by department. When the manning table was designed, a plat was reserved on the report for pay ranges and pay steps; this being done in anticipation of a job classification system. He was hopeful that the Council and the administration could join together and work together in order to be thorough and fair about which pay range is appropriate for each type of work and to know in terms of service the costs and benefits of its decisions. He stated that the following kinds of resources would be needed to implement an effective program of wage administration: (1) a way of keeping job descriptions up -to -date and of making them more precise and flexible than they are now; (2) a way of knowing what other cities are paying for the kinds of skills South Bend needs and of what the local economy is paying for jobs that are similar in nature (3) a way of bringing this information together in a systematic way and of using it for all jobs tc get each job into its best pay range; (4) a way of knowing how each employee is doing his or her job, so that performance.and other positive personal attributes can be rewarded and can show the employee that how he works will make a difference and that there is a path of progress, a career fc him or her in city government based on personal merit. According to a survey by the International Personnel Management Association, city governments with work forces equal to South Bend have from six to eight persons employed in the personnel administration. Mr. Hunt stated that the City of South Bend Personnel Department consisted of only two persons: the director and a secretary. Mr. Hunt concluded by stating that the decisions to be made by the Council were whether or not to choo: to participate in the process of wage administration and support the development of personnel administration.