03-12-73 Council Meeting Minutes

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REGULAR MEETING MARCH 12 1 REGULAR MEETING - RECONVENED (CONTINUED) REPORT FROM AREA PLAN COMMISSION (CONTINUED) subject to: Adherance to the 25' setback from U.S. 31; Screening for parking spaces to adjacent residential property; Drainage proposal approved by the City Engineer; and Parking lot entrances approved by the City Engineer." The deliberations of the Area Plan Commission and points considered in arriving at the above decisions are shown in the attached minutes. This matter was not forwarded for your consideration earlier since the petitioner had not complied with the site design requirements. The petitioner has recently made these adjustments, thus con- sideration by the Council is in order. HB /ch attach. cc: Albert and Betty Hans Very truly yours, s/ Howard Bellinger Executive Director Councilman Taylor made a motion that the ordinance referred to in the report be set for public hearing and second reading on March 26, 1973, seconded by Councilman Parent. The motion carried. REPORT FROM JAMES BARCOME, DEPARTMENT OF ADMINISTRATION AND FINANCE Mr. Barcome gave his quarterly report to the Council and, among other things, stated that the Department of Administration and Finance has a dual responsibility for both the fiscal system and the personnel system of the entire city. He stressed the importance of maintaining accurate records in order to fulfill the accountability to the public. He also mentioned that accurate records are also necessary for fiscal efficiency and cost savings in city government in order to determine possible areas of government in which waste or poor use or resources is occurring. He also talked briefly about the responsibility to the taxpayer in seeing that their tax dollar is spent in such a manner that they are getting a dollar's worth of service for each dollary they pay and in seeing that the receiving and disbursement of public funds is in accordance with local, state and federal laws and regulations. He also touched on the second area of responsibility of his department, that being personnel. He indicated that his office has undertaken a program to utilize techniques of planning, organizational re- structuring and electronic data processing. He mentioned that, in the last year, a computerized accounts payable system has been developed for the payment of all city enpenditures, in addition to the payroll requirements which are now completely computerized. He also indicated that his office had instituted a "manning table." He briefly explained the purpose of the "manning table" in that it is a computerized tool that determines the status of each department's present and future personnel needs so that his office can plan placement and development for the number and type of personnel authorized by law. A complete re- structuring of the financial system and organization is presently being studied, and the department has embarked on a planned program of investment of temporarily idle city funds so as to take advantage of earning interest money for the city. He concluded his report by saying that he hoped his department could further develop these modern tools of finance and administra- tion (planning, organizational re- structuring and electronic data processing) so that they can get on with the real and only purpose, the obtaining, administering and reporting of the finances and personnel necessary to run city government. Council President Nemeth thanked Mr. Barcome for his presentation. ORDINANCES, SECOND READING ORDINANCE No. 5489 -73 AN ORDINANCE TO APPROPRIATE $251,500.00 FROM THE LOCAL ROAD AND STREET FUND, AND $187,500.00 FROM THE TOPICS PROGRAM FUND FOR PROJECT R & S 57 - McKINLEY HIGHWAY, LOGAN STREET AND HICKORY ROAD INTERSECTION PROJECT. This ordinance had second reading. Councilman Taylor made a motion that the ordinance seconded by Councilman Horvath. The ordinance passed by a roll call vote of nine ayes (Councilmen Serge, Szymkowiak, Miller, Parent, Taylor, Kopczynski, Horvath, Newburn and ORDINANCE No. 5490 -73 AN ORDINANCE APPROPRIATING $750,138.00 FROM THE FEDERAL ASSISTANCE GRANT FUND, COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR VARIOUS PUBLIC WORKS PROGRAMS, TO BE ADMIN- ISTERED BY THE CITY OF SOUTH BEND THROUGH ITS DEPARTMENT OF PUBLIC WORKS. (AS AMENDED) pass, Nemeth) . This ordinance had second reading. Councilman Kopczynski made a motion that the ordinance pass, as amended, seconded by Councilman Taylor. Mr. James Barcome, City Controller, informed the Council that the ordinance had to be in the form of line items, and Councilman Miller asked what the problem would be. Mr. Richardson, Director of the Department of Public Works, indicated that the city has a so- called "agreement" with the Teamsters Union and the ordinance would have to be amended further. Council President Nemeth suggested that the Council pass over this item and come back to it. Mr. Richardson asked if the money appropriated would take him to the end of June, and Council President Nemeth indicated that there was a little more than that appropriated. He indicated that the feeling of the Council was to see how the first three months in the trash pickup program worked, and he assured Mr. Richardson that, if he needed more money to run the operation, all he had to do was request more and the Council would appropriate it. Councilman Taylor mentioned that the Council had not specified any particular amount of time. Councilman Miller indicated that Mr. Richardson might have to come back for appropriation of utility billing; however, the Council had put in an additional $20,000 to help clean up certain problems immediatel Mr. Barcome again indicated that the items would have to be refigured and put in the form of line items. Councilman Kopczynski then withdrew his motion to amend, and Councilman Taylor withdrew his second. Councilman Taylor then made a motion to suspend the rules and go on to the next item, seconded by Councilman Kopczynski. The motion carried by a roll call vote of nine ayes (Councilmen Serge, Szymkowiak, Miller, Parent, Taylor, Kopczynski, Horvath, Newburn and Nemeth).