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distribution to the Common Council, the city administration, School Superintendents and <br /> the Principal of each high school. <br /> (c) Any member of the Youth Advisory Council may nominate any member for only one <br /> unfilled office. <br /> (d) Only members attending the organizational meeting in person or by a video conferencing <br /> platform shall be allowed to cast a vote. <br /> (e) In the event that no candidate for an office receives a majority(50% + 1) of the vote for a <br /> given office, another vote shall be between the two candidates having received the most <br /> votes for that office. <br /> (f) Responsibilities of Youth Council officers shall include, but are not limited to: <br /> (i) President: <br /> a. Chairs general "Chamber"meetings; <br /> b. Develops final committee assignments; <br /> c. Oversee officer election process; <br /> d. Propose yearly agenda to City Clerk; e. Issue specialty directives to members or <br /> committees during council recess; <br /> e. Call special meetings; and <br /> f. Establish and eliminate special committees. <br /> (ii) Vice President: <br /> a. Act as presiding officer in the absence of the President; <br /> b. Assist in developing yearly agenda; and <br /> c. Facilitate recruitment efforts for the upcoming year. <br /> (iii) Recording Secretary: <br /> a. Act as presiding officer in the Absence of both the President and Vice-President; <br /> b. Assist in developing yearly agenda; <br /> c. Record meeting activity in minutes; <br /> d. Coordinate with the City Clerk to ensure all Youth Advisory Council documents are <br /> properly filed; and <br /> e. Ensure all means of communication are orderly and up to date. <br /> (g) Terms of office of Youth Advisory Council members shall be for one(1) year, with <br /> reappointments of the same youth member permitted for one(1) additional year. <br /> (h) The Youth Advisory Council shall maintain a record of their meetings. Such meeting <br /> minutes shall be submitted to the Office of the City Clerk by email by the elected recording <br /> secretary. <br />