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MAY 02, 2025 2 <br />E. PROPOSED BYLAWS <br />Attorney Taylor explained that this document was prepared by the city to assist with the <br />board coming to its own set of bylaws. It is a document that's changeable, but it some of it <br />does follow statutory requirements, so he will provide advice and guidance on that. <br />Ultimately, it's the board's responsibility to do the adoption of its own bylaws. It's a <br />generic document as far as the board is concerned, but he’s happy to provide any further <br />guidance on that. He asked that the board to review it for acceptance at a future meeting. If <br />the board has any feedback, please feel free to e-mail or reach out to Attorney Taylor. <br /> <br /> Brantly Taylor asked if the collective Bargaining agreement was included. <br /> <br /> Attorney Taylor noted that he would provide that to all of them. <br /> <br />F. PROPOSED RULES <br />Attorney Taylor referred to Attorney Connell for an explanation of the rules. <br />Attorney Connell advised that it's important to note that the ordinance is the governing <br />document and lays out quite a few things. When reviewing the rules, please be conscious <br />to refer back to the ordinance for things that can and can't change because a lot of this can't <br />change and it's not really updating. There may be some things that can kind of fluctuate, <br />but there are things that have already been set into a process that's clear in the ordinance, <br />so just make sure that you refer back to the ordinance when reviewing the rules and just <br />reflect what the Police Department is doing in their processes. <br /> <br />Pam Claeys asked if they received a copy of the ordinance. <br /> <br />Attorney Connell noted that there is a publicly available copy for sure on the city's website <br />website but will get that to board directly. <br /> <br />The commissioners will review the rules and regulations and discuss them further at the next <br />meeting, with copies to be sent out for review and edits. <br /> <br />G. PROPOSED ELECTRONIC MEETING RESOLUTION 01-2025 <br />Attorney Taylor stated that the electronic monitoring meeting resolution is statutory under <br />Indiana law. There's allowances for meetings to be held electronically, but before you start <br />thinking you can do everything by teams or zoom, the law says you have to have a quorum <br />in person and that when you have a quorum in person, this allows there to be other members <br />on occasion to appear by teams or zoom, but you still have to have that in person quorum. <br />Without this policy recognized as the law requires, the local board must adopt a resolution <br />that codifies it. Until you adopt a policy like this, you can't have people here electronically. <br />If you’re voting on anything in particular, we have to see you’re your face and hear you for <br />you to vote electronically. Because of the size of this board, there would have to be no less <br />than three board members in person. <br /> <br />Brantley Taylor asked if they are just having a regular meeting that does not require any <br />vote, can they log in via zoom or teams, if they choose to do so, but if they’re having a <br />discussion regarding conduct or voting or something, then they would need to be in person.