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REGULAR MEETING JUNE 10, 2025 125 <br />does not have to be considered in the twenty percent (20%) threshold. She also noted that using <br />the current contractor to do the repair saved money rather than using someone else. <br />President Maradik asked for a detailed memo for the file since it was over twenty percent (20%) <br />threshold. Mr. Gilot also noted the importance of the memo in case an auditor had questions. <br />AWARD BIDS AND APPROVE CONTRACTS <br />Assistant City Engineer Leslie Biek was present to discuss item 4.A.: 2025 Community Crossings. <br />She stated that they would be paving Highland to Phillipa and would need to work with President <br />Maradik’s team to clear the right-of-way prior to construction. <br />AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA <br />Mr. Gilot raised concerns about item 8.G.: Access to Separate Storm Sewer Agreement with <br />Momentum Development. When there is a storm sewer seized to handle the public right-of-way <br />and then we start adding private property, if there is a plan to charge a fee that allows the city to <br />aggregate money from all the private property to upsize the storm sewer. <br />Project Engineer Gemma Stanton advised that this development rarely makes changes like this, <br />but due to existing conditions, adjustments were needed. Half of the buildings’ downspouts were <br />already connected to the storm sewer, while the other half were connected to the combined sanitary <br />sewer. They were not doing major site work, but while addressing an issue with their sanitary <br />connection (a clog), they were already excavating near the storm sewer. It made sense to separate <br />the remaining connection and tie it into the storm sewer. The area involved is small, and though <br />there is no current system to charge a monthly storm sewer fee, the agreement includes language <br />stating they would be subject to such a fee if one is ever established. <br />Mr. Gilot noted that in other downtown cases, due to unique conditions, parking lots have been <br />required to install drywells with perforated pipe wrapped in fabric, along with a small-diameter, <br />high-level connection to the storm-only sewer. This approach prevents overwhelming the storm <br />system with direct runoff from large, hard surfaces. The question is whether similar tactics were <br />used in this case. <br />Project Engineer Stanton stated that for this particular project, implementing a drywell system like <br />others downtown was not feasible due to the site's constraints. The lateral was located directly <br />under the sidewalk next to the building, making it difficult to redirect to the parking lot for such a <br />system. Additionally, the project had funding tied to the larger Momentum project, and imposing <br />more complex requirements could have jeopardized it. This approach isn’t standard practice and <br />wouldn’t be allowed on a new build, but given the unique circumstances, it was allowed on a case- <br />by-case basis. <br />Mr. Gilot stated that the question was intended to highlight and reinforce the importance of using <br />high-level, small-diameter overflow connections where feasible, to avoid overwhelming storm <br />lines designed only for right-of-way drainage. The speaker is ultimately fine with the current <br />approach but saw it as a chance to discuss best practices. <br />Project Engineer Stanton noted in the Diamond View development, infiltration wasn’t allowed due <br />to potential site contaminants. Instead, they installed a large underground storage system with a <br />liner and a small-diameter overflow designed to handle a 10-year, 2-hour storm event. Since it was <br />a new build on a brownfield site, they had the flexibility to implement that design. In contrast, the <br />current project involves an existing building, limiting similar options. <br />Mr. Miller asked if the residents pay the fee. Director of Public Works Eric Horvath advised that <br />they do but at a higher rate. Any parcel that is on City utilities pays. <br />REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS <br />Mr. Gilot asked what item 6.B.: Police Department Upfit Equipment meant. <br />Attorney Schmidt advised that the police vehicles require various interior and some exterior <br />equipment to be fully outfitted. The last time this type of purchase was made was likely around <br />2017 or 2018, possibly using a QPA (Quantity Purchase Agreement). However, since this order <br />will exceed the supply threshold, it now needs to go out for bid. The equipment will be installed <br />in-house.