Ratify Emergency Sewer Repair at Western and Chapin - Selge Construction

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISON OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Request – Ratify Emergency Work Emergency Sewer Repair at Western and Chapin PO-0037116 DATE: May 6, 2025 The Division of Engineering and Division of Streets & Sewers requests the Board of Public Works approval and ratification of an emergency purchase order contract with Selge Construction Company, Inc. for a sewer collapse and repair at the intersection of Western Avenue and Chapin Street. This emergency work was identified by the Division of Streets & Sewers upon inspection of a sinking pavement at the south leg of the intersection. Upon inspection, the sewer had debris and sand indicating a sewer break. The root cause of this sewer break was identified as a fiber optic cable that had been bored through the sewer pipe by Zayo Group (a fiber optic cable company) that installed fiber optic cable along Western Avenue in late 2020, early 2021. It is our recommendation that the Board of Public Works work with the Legal Department to file a claim for the full amount of the emergency contractor’s invoice along with costs for City personnel, equipment, engineering, and administration costs required to identify and manage the repair. Selge Construction was contracted on a time and materials basis for the emergency repair work as they were available to perform the work after contacting multiple contractors about availability. The contractor’s work included traffic control, pavement removal, replacement of two sewer manholes, 36-inch diameter pipe, backfill, pavement restoration and specialty crosswalk pavement and stamping. Total Emergency Repair Cost: $220,379.51 Attached is a breakdown of the costs associated with the repair work and subcontractor invoices reflecting the costs incurred to perform this repair work. Emergency Purchase Order PO-0036349 will be paid through Sewage Works Operations, Other Contractual Services, Account 641-06-602-509-439001. For questions regarding the subject Agenda Request or project scope of work, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.