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b. Annexation Responsibilities <br />Annexation can pose a heavy workload for the Bureau of Design and <br />Administration. With sufficient advance planning and the timely <br />development of improvement master plans, the impact of the <br />annexation process should minimize the need for additional staffing. If <br />an aggressive annexation program is implemented, the need for <br />increased staffing will be greater. Contracting some of the services is an <br />alternative that can be used to satisfy the demand for several smaller <br />annexations or a single large annexation. <br />The Bureau of Design and Administration is funded through the <br />regular City budget. Increased funds from newly annexed areas should <br />provide proportionately larger funding for this bureau. <br />The staffing required for the Bureau of Public Construction can vary <br />depending upon the actual workload. While a major portion of the <br />workload is required for the oversight of City construction projects, a <br />minimum staff level must be maintained to oversee work of private <br />contract work and utility work. Funding for this bureau is generally <br />provided from the City's general fund. This fund, however, may be <br />reimbursed from different funds depending upon the project funding. <br />These reimbursements may come from: <br />• Federal aid funds for roads and street; <br />• community development funds; or, <br />• tax incremental finance funds. <br />It is not anticipated that the staff size for the Bureau of Public <br />Construction will be specifically affected by annexation. Present funding <br />sources are a limiting factor in the expansion of the workload for this <br />bureau. The preservation of a well -trained staff to handle average <br />workloads is paramount for this bureau. Short-term fluctuations in the <br />workload can best be handled by contracting with the private sector. <br />The Bureau of Traffic and Lighting can be expected to be impacted by <br />annexation, particularly any annexation that requires new or adds <br />existing signalized intersections to the City system. It should be <br />anticipated that annexation will require additions to this staff and <br />increase equipment requirements. This bureau is funded from the City's <br />general fund. For specific projects, expenses for this bureau can be <br />reimbursed from Federal Aid Funds for Highways, Community <br />Development Fund and Tax Incremental Finance Funds. Annexation <br />can be expected to result in a budget increase for this bureau. <br />31 <br />