2025 02-19 Board of Public Safety Meeting Minutes

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FEBRUARY 19.2025 22 Boulevard, South Bend, IN 46601 established Police Merit Board. https://tinyurl.com/2025PMBElection, 2. In accordance with I.0 for purposes of electing two (2) members to the newly These meetings will also be held virtually at 36-8-3.5-8, the election meeting shall be closed to the public and may only be attended by active sworn members of the SBPD. 3. The members of the SBPD will be provided with access to the relevant information submitted by the eligible applicants. 4. The members of the SBPD may discuss or hear from the applicants on their own schedule. 5. At the election meeting, a member of the Fraternal Order of Police Lodge #36 executive board will open the meeting and a chair (the "Chair") will be selected as determined by majority of the membership in attendance. The Chair will announce the online voting portal is open and the closing of the online voting portal will be at 3:00 p.m. March 17, 2025. The Chair will confirm the portal is live. The Chair will announce the meeting will continue on March 17, 2025 at 4:00 p.m. 6. The City of South Bend will provide access to an online portal for voting on eligible applicants starting on March 14, 2025 by 9:15 a.m. through March 17, 2025 at 3:00 p.m. (all times in EST). This online voting portal will allow for secret voting. 7. The City Clerk or their designee will be the only authorized party that can access the voting results to determine the election results, and will prepare a certified report of the results in a sealed envelope. 8. The Chair will retrieve the City Clerk's sealed envelope containing the results of electronic voting on March 17, 2025. At the election meeting on March 17, 2025 at 4:00 p.m., the Chair shall open and read aloud the results. 9. The newly elected Police Merit Board member with the most votes will serve a five (5) year term. The other member elected will serve a two (2) year term. In the event of a tie, the SBPD members present will vote for who will serve a five (5) year term, by majority vote. The elected member not receiving majority vote will serve a two (2) year term. 10. The Chair of the election meeting will provide notice of the election results to the Clerk of the Board of Public Safety ("BPS Clerk") by noting the duration of terms, signing and dating the election results and giving that document to the BPS Clerk in the Public Works Department on the 13t' Floor of the County -City Building before 4:30 p.m. on March 17, 2025. 11. The BPS Clerk shall issue notice of the elected members and their terms to the Board and the newly elected members within 7 days of March 17, 2025. 12. The election meetings may be attended by members through electronic means. No quorum of any kind (in -person attendance or otherwise) shall be required. 13. The Board further approves a form notice of the called meetings, attached hereto as Exhibit A. The notice must be read during shift roll calls and will be posted along with this resolution in prominent locations at the Police Department station, and comply in all other respects with the requirements of I.C. § 36-8-3.5-8. 14. The BPS clerk may make administrative changes (i.e. time, location) for good cause at any time without the Board's approval. Any change will be emailed to officers at SBPD. 15. This Resolution will be in full force and effect upon its adoption. ADOPTED this 19th day of February 2025. s/Daniel Jones, President