12172024 Board of Public Works Meeting

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REGULAR MEETING DECEMBER 17, 2024 265 Non-Collusion Affidavit Form was Submitted Two (2) of Two (2) Addendums were Submitted SHIEL SEXTON 130 S. Main Street, Suite 140 South Bend, IN 46601 cmetzger@shielsexton.com Non-Collusion Affidavit Form was Submitted Two (2) of Two (2) Addendums were Submitted Mr. Miller asked if this project went out for requests. President Maradik noted that this is an opening of proposals, so there was a request for proposals that outline a series of criteria and information that proposers would need to submit, which would include a price, but usually the pricing is not the only thing that is evaluated when making a determination for awarding a proposal. She added that it was approved at a previous board meeting on November 12. VP Molnar noted that it was posted on our website and followed out normal advertising procedures. Upon a motion made by VP Molnar, seconded by Mr. Miller (noting his issues with this process) and carried by roll call, the above proposals were referred to Public Works and Community Investment, for review and recommendation. AWARD BID AND APPROVE CONTRACT – 2024 NEIGHBORHOOD SERVICES & ENFORCEMENT DEMOLITIONS – PROJECT NO. 124-051 (PR-00037170) Zach Hurst, Engineering, advised the Board that on December 10, 2024, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Indiana Earth, Inc., in the amount of $550,295. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – STUDEBAKER MUSEUM HVAC REPLACEMENT – PROJECT NO. 124-020 (PR-00036580) Patrick Sherman, Engineering, advised the Board that on November 26, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible quoter, Herrman & Goetz, in the amount of $84,400. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS AND RE-ADVERTISE – CLEVELAND RD. & PORTAGE AVE. TRAFFIC SIGNAL IMPROVEMENTS – PROJECT NO. 123-063 (PR-00035802) In a memorandum to the Board, Leslie Biek, requested permission to reject all bids and readvertise for the above referenced project due to lowest bidder did not meet MWBE goals nor made good faith effort, and second lowest bidder exceeded available budget. Mr. Miller asked if this went out for Mr. Miller noted that he reviewed the numbers and was not sure how the project was divided to meet the goals. He was concerned that the bids would come back higher since it is being rejected. Assistant City Engineer Leslie Biek stated that Hawk Enterprises, Inc. was the low bidder and they did not put themselves down as WBE company and they did not meet the MBE goals or make a good faither effort to try to find an MBE. The second lowest bidder exceeded the budget, so they are asking to reject all bids and readvertise. She noted that INDOT and the state does not allow primary contractor to include themselves as a WBE even though they are. It is a hard project to subdivide because it is electrical.