St. Joseph County Housing Consortium

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agreement and rent owed are sufficiently documented by the owner's financial records, rent ledgers,or canceled checks. 2. Rental assistance payment contract: The subrecipient can make rental assistance payments only to an owner with whom the subrecipient has entered into a rental assistance payment contract.The rental assistance payment contract sets forth the terms under which rental assistance will be provided and other applicable requirements. The rental assistance payment contract provides that, during the term of the agreement,the owner must give the subrecipient a copy of any notice to the program participant to vacate the housing unit, or any complaint used under State or local law to commence an eviction action against the program participant. The subrecipient must enter into a rental assistance payment contract with the program participant. 3. Late payments: The subrecipient must make timely payments to each owner in accordance with the rental assistance agreement.The rental assistance agreement must contain the same payment due date, grace period, and late payment penalty requirements as the program participant's lease. The subrecipient is solely responsible for paying late payment penalties that it incurs with non-ESG funds. 4. Lease addendum: The subrecipient must ensure that each program participant and landlord executes an ESG lease addendum, which includes all requirements that apply to tenants,the owner or lease under 24 CFR part 5,subpart L(Protection for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking), as supplemented by 24 CFR 576.409, including the prohibited bases for eviction and restrictions on construing lease terms under 24 CFR 5.2005(b) and (c). 5. Homeless prevention activity rental assistance: Generally, the homeless prevention activity provides rental assistance in 3 month increments - however it can be provided up to 24 months, if needed. 6. Absences from Unit: The City recommends that subrecipients evaluate a program participant's eligibility/need to continue to receive rental subsidy during absences from his or her unit in 30 day increments, when a program participant is away because of medical treatment or jail/incarceration.The subsidy cannot be provided for longer than 90 days in any scenario and should not be provided for longer than 30 days in most instances. Rental assistance payments cannot be made on behalf of eligible individuals or families for the same period of time and for the same cost types that are being provided through another Federal,State or local housing subsidy program. City of South Bend - ESG Policies and Procedures Manual 39