11122024 Board of Public Works Meeting

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AGENDA REVIEW SESSION NOVEMBER 7, 2024 231 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on November 7, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Director of City’s Combined Sewer Overflow Long-Term Control Plan, Kieran Fahey, was present to discuss item 13. D.: Professional Services Agreement with Stantec Consulting Services to build out the Federally Mandated Long-Term Control Plan. He explained that he is building out the consent decree that the City has with the DOJ and the EPA and as part of that they have a number of sewage storage tanks to build across the city and we have the first one almost two-thirds of the way at the wastewater treatment plant. The next storage tank, which is a bit more complicated, is going to be in the area of Randolph Sampson, near the retention treatment basin. According to the consent decree, the City must have the design commenced by the 1st of January of 2025. The City put together a preliminary design contract with a lot of value engineering and outside-the-box thinking with Stantec. This is a big project and the contract he presented at the meeting is for $1.3 million. Overall, in the long-term control plan, the cost for this tank is close to 50 million. What he submitted to the Board includes some other small parts of the long-term plan that are also part of that project as well; changes to some routing of sewers, etc. When it comes to building the tank, we will do something like a guaranteed savings contract, or use a construction manager approach. Mr. Miller asked about the guaranteed savings, would it be energy or will they use a CMc. Director Fahey advised that it would likely be energy, but it has not been decided yet stating it is only in a very early stage. This is only for the design of it. We might do something like what we did with the current tank that is underway at the wastewater treatment plant. The City has done energy guaranteed savings but with this new tank, we are open to any option whether it be a design build, although unlikely because they just feel like we need some flexibility to get a better price out for the city. If it's guaranteed savings, or a design build, operate transfer kind of model or could be CMC as well. All these are on the table now. There are no presumptions. The design contract doesn't presume any presumptions at this stage either. Mr. Miller asked if this is for the design work and asked if they are leaving it open to explore what options might be available when it comes to construction. Director Fahey advised that his preference at this stage is not to do a design build. It’s wide open but he feels that they have more options. He feels they can get better prices with a guaranteed energy savings contract of a CMc. The contract he is presenting it just the preliminary design to start thinking about how it'll look, where it'll be, how it'll work. As part of that process, we will very early on hopefully decide on how the procurement of the building will start because with the guaranteed savings with all these other things, the advantages really are only accrued if you bring the builders on early to work with the designer. It’s early on so to be able to have the builder work with the designer will make sense, but at this stage it is just a preliminary design. Mr. Gilot asked if he is generally thinking of an underground tank, mostly underground tank, or above ground. Director Fahey explained that in the long-term control plan it does say below grade (underground). Now depending on the literal lay of the land and what flexibility we might be able to get from EPA depending on potential costs, we would hopefully not tie ourselves to that, but that is the plan now. Mr. Gilot asked if it would be covered below ground. Director Fahey stated that where our current tank and treatment plan is above ground, yes, it would be covered below ground. It is 4.7 million gallons, so a substantial size. Mr. Gilot stated that he would think it comes in at whatever rate it needs to come in at and goes out at a controlled rate. Director Fahey stated yes, with the mechanism inside that would control that rate. Attorney Schmidt advised that he doesn’t anticipate any issues, but he is still reviewing the contract. He noted it is standard for engineering contracts, but there is a slight chance that there might be a change here or there that may hold it until the next meeting.