Transfer Agreement - 1340 SB Ave. – LaSalle Council, Boy Scouts of America, Inc. No. 165 - TABLED

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APPENDIX THE LOCAL COUNCIL ANNUAL MEETING These are the recommended procedures for conducting a local council annual meeting based upon the procedures set forth in article III, section 3, clause 1, of the Standard Local Council Articles of Incorporation and Bylaws, No. 3736A, which states: "The annual meeting of the local council shall be held at such place ... and at such time as the executive board of the corporation may determine. The annual meeting of the local council shall be for the purpose of: a. Receiving annual reports of the executive board, officers, and various committees, b. Electing members at large, associate and honorary members of the local council, National Council members, regular members of the executive board, and officers of the corporation other than the Scout executive, c. Receiving and approving financial statements showing the financial position of the corporation as of the close of its most recent complete fiscal year and the results of operations during such year, and d. Transacting such other business as may come before the meeting. " It is suggested that the following guidelines be observed: 1. The proposed agenda, notice, and election procedures should be reviewed in conference by the council president, Scout executive, and area director well in advance of the meeting (i.e., prior to the board meeting which is 3 months before the annual meeting). 2. The council president must give careful attention to the appointment of both the nominating committee and the committee on program and resolutions within the time specified in the bylaws. It would be well for the council president to appoint a volunteer Scouter knowledgeable in the BSA election procedures, as well as the applicable nonprofit corporation state law requirements, to serve as parliamentarian and also election judge(s). These appointments should be published with sufficient advance notice to give voting members the opportunity to send in written recommendations. 3. Notice of the annual meeting must be given in writing a minimum number of days in advance of the meeting, as specified in the bylaws of the council. 4. Develop a list of the names of presently registered chartered organization representatives in the council and the name of the organization which each represents. The list should 35