09-21-95 Personnel & Finance - Laserfiche WebLink

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Budget Hearing Report Personnel and Finance Committee September 21, 1995 Page 2 Cleo Hickey then reviewed the line item budget information and the performance based budget information. She noted that she took over in January of this year and is suggesting several changes and reorganization with reassignment of responsibilities. She noted the need for more auditing of operations especially the box office operations. They have reached a 3.7 million dollar pledge mark,with$750,000 being received to date. She noted that there are between 72 to 86 events annually,with the South Bend Symphony and the Broadway Theatre League being the two main users. In response to a question raised by President Ladewski, it was noted that the classic movie events have been eliminated in light of the fact that the program was not breaking even. In response to a question raised by Council Member Luecke, it was noted that 100 annual events would be the maximum before restoration and that 120 would be the maximum after restoration,based on the study conducted for the Morris. Attendance is projected at approximately 102,000 in 1995 which 1995 revenues were with does not include lobby $ 134 793.91, d y events. Revenues in 1994 we being projected at$ 171,052. Council Member Zakrzewski voiced concern about the box office not being open during the lunch hour. Ms Hickey noted that she is looking into that, and that typically three days prior to an event, the box office is open during those hours. She also noted that the City is looking into voice mail which would have a detailed menu available on a 24- hour basis. Mr. Rinard noted that the City has purchased such a system from Ameritech. Mr. Hedman also voiced support for the 24-hour voice mail especially since the Morris Civic has taken over the Century Center ticket operations. A customer survey will also be instituted. Council Member Luecke voiced concern over the fire escape situation, and Ms. Hickey noted that that will be addressed soon. Council Member Luecke thanked Ms. Hickey for her presentation and handouts (copy attached). It was also noted that recently the leases with various tenants have been re-negotiated. Revenues and such leases are j• administered through Redevelopment. Football Hall of Fame 1995 Budget: Mr. Bernie Kish then reviewed the proposed 1995 budget information. He noted that he began working on April 17, 1995. He then reviewed various handouts (copy attached). There have been 17,000 visitors through the Hall of Fame since it opened in August. Currently more adults and senior citizens have visited that Hall than children and students. From September through December of 1995, they have received approximately 60 requests for bookings of the Press Box and Gridiron. Sales in the Follett Store are approximately $ 80,000.00 to date. Burger King is averaging $500 to $600 per day, with needed daily projections being $1,000.00, thus additional promotion in this area is necessary for that number to be met. There will be a special event this Saturday for the Notre Dame-Texas football game. For $10.00 a person can watch the game on a big- screen television, receive a Burger King lunch and have a chance to win an autographed football. Mr. Kish noted that he has deferred hiring for two (2) positions. The Hall has approximately 100 volunteers who have put in over 1,500 hours to date. In response to a question raised by Council Member Coleman it was noted that the Exhibit Technician is {