01-22-13 Council Rules - Laserfiche WebLink

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Council Rules Committee January 22,2013 Page 4 The Council Attorney noted that the cities of Seattle and New York were ranked the highest for being innovative and transparent. She stated that the Interim Policies and Procedures which were developed last week to cover the "I-Pad Rollout" were patterned after Seattle's. They were reviewed by both Council Member Scott and President Dieter before being issued. Copies were sent to the City's IT Director and the City Controller. She noted that approximately two (2) years ago the past Administration stated that they would develop policies and procedures addressing social media. However, since such policies and procedures have still not developed in this area, that the Council is considering taking the lead, and would keep the Administration informed of all proposed policies. Council President Dieter stated that he talked with Human Resources Director Janice Hall and IT Director Keith Crain. They both said that there are no policies in place. They added that since the Common Council are separate elected officials, that the Administration policies would not apply. Council Member White stated that the role of the Council Attorney should also be added as a topic under"IV. Proposed Structures", as well as the roles which the Office of the City Clerk should have in advancing communications and assisting the Council Members. Council Member Scott stated that he is working with the Council President and Council Attorney to develop policies for all social media under consideration, since we need to set the bar high. He stated that this has been a good meeting aimed at making communication better. He added that he sent out an email earlier suggesting that Council Members develop their topics and then get the Council Attorney on legal items related to those projects. He further suggested that perhaps a student internship program should be considered. Council Member Schey noted that from her corporate training she understands the need for good communication, especially in the area of social media, so that persons are not blindsided. Dr. Varner hoped that if the Council gets more involved with social media that redundant sources would not be set up and become counter-productive. Council President Dieter noted that he appreciates the emails sent by Council Member Schey. By having each Council Member receive them and acknowledge receipt, there is an awareness that they have been received and reviewed. Council Vice-President Davis stated that he would prefer that a retired attorney work with the Council Attorney as opposed to a student intern. Council Member White stated that the entire Council would be send a copy of the Committee meeting minutes so that discussions can continue. Council President noted that he would continue to work closely with IT Chairperson Tim Scott and IT Vice-Chairperson Dr. David Varner and the Council Attorney as we continue to work together to roll out further advancements which engage the public in the interest of enhancing communications and transparency.