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Contract – INDOT – LPA - Grant Agreement 2021 Community Crossings Round II Proj No. 121-052
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Contract – INDOT – LPA - Grant Agreement 2021 Community Crossings Round II Proj No. 121-052
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Board of Public Works
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Contracts
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12/14/2021
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Page 3 of 9 <br />F. Pursuant to Ind. Code § 8-23-30-3, the Grantee's 50% match shall be paid from one of the identified <br />revenue sources. The remainder of the Project costs greater than the total of the State's grant and the <br />Grantee's 50% match shall be borne by the Grantee and may be paid how the Grantee chooses. In the <br />interest of clarity and to avoid misunderstanding, the State shall not pay the Grantee for any costs relating <br />to the Project except as specifically provided herein, unless the Parties enter into an amendment to this <br />Grant Agreement. <br /> <br />7. Project Monitoring by the State. The State may conduct on-site or off-site monitoring reviews of the <br />Project during the term of this Grant Agreement and for up to ninety (90) days after it expires or is <br />otherwise terminated. The Grantee shall extend its full cooperation and give full access to the Project site <br />and to relevant documentation to the State or its authorized designees for the purpose of determining, <br />among other things: <br /> <br /> A. whether Project activities are consistent with those set forth in Attachment A, the Grant <br />Application, and the terms and conditions of the Grant Agreement; <br /> <br /> B. that Grantee is making timely progress with the Project, and that its project management, <br />financial management and control systems, procurement systems and methods, and overall <br />performance are in conformance with the requirements set forth in this Grant Agreement and <br />are fully and accurately reflected in Project reports submitted to the State. <br /> <br />8. Compliance with Audit and Reporting Requirements; Maintenance of Records. <br />A. The Grantee shall submit to an audit of funds paid through this Grant Agreement and shall make all <br />books, accounting records and other documents available at all reasonable times during the term of this <br />Grant Agreement and for a period of three (3) years after final payment for inspection by the State or its <br />authorized designee. Copies shall be furnished to the State at no cost. <br /> <br />B. If the Grantee is a "subrecipient" of federal grant funds under 2 C.F.R. 200.330, Grantee shall arrange <br />for a financial and compliance audit that complies with 2 C.F.R. 200.500 et seq. if required by applicable <br />provisions of 2 C.F.R. 200 (Uniform Administrative Requirements, Cost Principles, and Audit <br />Requirements). <br /> <br />C. The Grantee shall file the annual financial report required by Ind. Code § 5-11-1-4 in accordance with <br />the State Board of Accounts Uniform Compliance Guidelines for Examination of Entities Receiving <br />Financial Assistance from Governmental Sources. All grant documentation shall be retained and made <br />available to the State Board of Accounts if and when requested. <br /> <br />D. A final audit construction invoice detailing the actual costs of construction and proof of payment to the <br />contractor must be submitted to the State within thirty (30) days of completion of the Project. If for any <br />reason, including overpayment of grant funds to the Grantee, the Grantee is required to repay to the State <br />the sum or sums of state funds paid to the Grantee under the terms of this Grant Agreement, then the <br />Grantee shall repay to the State such sum or sums within forty-five (45) days after receipt of a billing from <br />the State. Payment for any and all costs incurred by the Grantee which are not eligible for state funding <br />shall be the sole obligation of the Grantee. <br /> <br />E. If for any reason the State finds noncompliance and requires a repayment of state funds previously paid <br />to the Grantee, the Grantee is required to submit such sum or sums within thirty (30) days after receipt of a <br />billing from the State. If the Grantee has not paid the full amount due within sixty (60) calendar days past <br />the due date, the State may proceed in accordance with Ind. Code § 8-14-1-9 to compel the Auditor of the <br />State of Indiana to make a mandatory transfer of funds for the Grantee's allocation of the Motor Vehicle <br />Highway Account to the State's Local Road and Bridge Matching Grant Fund account until the amount due <br />has been repaid. <br /> <br /> 9. Compliance with Laws. <br />A. The Grantee shall comply with all applicable federal, state and local laws, rules, regulations and <br />ordinances, and all provisions required thereby to be included herein are hereby incorporated by reference.
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