09-07-04 Personnel & Finance - Laserfiche WebLink

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C:on nttLF.E cRE,2o't of fizz n f� p E'Zoonne and 9inanaE eorrimitttE of ti2E Soatl2 _Ev common C�Ot�IZG'U years. He then provided handouts which included a 4-page handout of his comments and organizational chart; and a spiral bound brochure entitled "Looking Back Looking Forward 2004-2005" (copies attached). He then highlighted portions of the market research, awards, newspaper articles, photos, Fridays by the Foundation, Palais Royale Set Up Plans, Marketing, and the CVB Travel Planner. He noted that the handouts were produced specifically for this Committee meeting. Mr. Andres stated that they try to "capture emails" as another marketing tool. Council President White inquired who maintains the websites for the Morris and Palais. Mr. Andres stated that they outsource this to Elkhart Net. He noted that one can use their website and pick your own ticket,noting that the website is updated daily. Council Member Kelly inquired about the number of events. Mr. Andres stated that they have ninety-two (92) events confirmed for the Palais, noting that some are booked already for 2010. He stated that Saturday bookings are fine, but that mid-week bookings are a challenge. The average wedding ranges from$15,000 to$35,000. Council Member Kelly inquired about doing their own promotions. Mr. Andres stated that if everything works its is fine,however there are mixed risks. The shows must be right for it to make sense. Dr. Varner asked about the costs incurred for their website. Mr. Andres stated that it was done approximately four (4) years ago and was under $2,000. There is a monthly charge of$200 for the Morris and $50 for the Palais to maintain the websites. There are many links some of which are "hot links", which are constantly being updated. Mr. Andres voiced concern about the situation when the city's system goes down. Freedom Link by SBC offers a wireless connection for computers. Often their needs are instantaneous and there must be protections for the box office. A proposal from them is coming. Mr. Andres noted that Clear Channel is twisting all arms and muscling in light of their non-competition clauses starting to expire. City Clerk John Voorde inquired about the marquee. Mr. Andres stated that the Entertainment Board is involved. Underwriters costs is $750,000 plus an additional $300,000. The Board has determined that $450,000 must be in hand to go forward. They are looking at a design which would include radiant coils to keep the sidewalks dry, LED, and the possibility of selling advertising. Dr. Varner asked Mr. Andres to write up a proposal for the marquee and share it with the Council. Mr. Andres stated that he would and added that he has shared this with the Mayor.Dr. Varner thanked Mr. Andres for his presentation. Personnel and Finance Committee Meeting of September 7, 2004 Page 2