Opening of Proposals - Coal Line Trail Phase II Proj No. 115-064 - Lawson-Fisher Associates P.C.

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City of South Bend | Coal Line Trail (Phase II) from Riverside Drive to SR 933 (Des. No. 1401811) | Page 8LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. Communication LFA’s goal is to keep City of South Bend Public Works staff well-informed of project progress through bi- weekly Progress Meetings. An example of the items to be covered at the progress meeting can be seen adjacent to this paragraph. However, communication is not limited to the owner or the bi-weekly timeframe. LFA has found creating a Log of Resident Concerns serves to not only keep a timeline of issues and concerns but also to allow for timely responses, resulting in more satisfied residents and businesses. Kyle Silveus, City of South Bend’s project contact, will be updated regularly as to the status of all construction activities. Communication also includes maintaining a level of project awareness with the public and appropriate entities prior to closures or other construction activities that may result in disturbance of the normal traffic operations in the area. When appropriate, LFA’s project supervisor will reach out to local residents and impacted property owners to explain pending construction events and allow for ample time to alter schedules or operations as the situation might dictate. This specifically will be employed with the Costellos and Holy Cross College as work is proceeding adjacent to their properties. The LFA inspection team is committed to ensuring that sufficient and safe access is always provided. Proactive Project Inspection We challenge our staff to be problem solvers, to look forward anticipating and identifying potential issues. Individual members of LFA’s construction inspection team can draw upon the collective experience of our entire inspection team should issues arise requiring specialized attention. Our experience allows us to identify issues early, enabling multiple possible solutions to be explored with the most fitting being presented to City staff for consideration and evaluation. This cross-sharing of experience provides a proactive approach to resolving construction issues resulting in savings of both time and expense. $$Cost Savings And Containment As mentioned previously, being diligent regarding utility relocations will be critical to the project’s success and maintaining schedule. Utility delays can have a major impact on schedule and budget; cost incurred as a result of delays is not reimbursed by INDOT. LFA has significant experience in working through utility relocation plans and schedules and will apply that knowledge to successfully manage the relocation of the overhead utilities. As demonstrated above, this project will rely heavily on previous experience in the areas of ADA requirements, utility relocation, strong project management, and excellent communication skills. LFA exemplifies these attributes. This approach to construction inspection has often resulted in cost savings to the client on the constructed project and the inspection budget. Additionally, this allows City of South Bend staff to engage only when critical items or decisions need to be addressed. Even in this interaction it is our approach to provide options for addressing these issues and not just drop the problem at the feet of your staff. An example of this approach resulting in a successful project is the Olive Street & Sample Street Overpass Project that resulted in a savings of $400,000 in construction costs while utilizing approximately 85% of the construction inspection fee. PROJECT APPROACH Bi-Weekly Progress Meeting Agenda ▶Appropriate Attendees — Contractor, Subcontractors, City of South Bend, INDOT, LFA, Utilities, and Designer (if needed) ▶Review of Construction Progress-to-Date ▶Scheduled Work for Upcoming Period ▶Overall Schedule Review ▶Seeding, Sodding Dates, Tree Removal Dates ▶Delays ▶Utility Relocation Progress ▶Signal Work Coordination ▶Change Orders ▶City of South Bend Concerns ▶Material Certifications/Testing ▶Submittals/Shop Drawings ▶Benches, Ballards, Lighting, Shelter, etc. ▶Failed Materials ▶Maintenance of Traffic/Access ▶Safety ▶Security ▶Public Relations (Municipal Concerns, Resident Issues, Public Communication) ▶Contractor Issues ▶Inspection Team Issues Ongoing Communication ▶Active Utility Coordination Updates ▶Schools, Resident and Business Concerns Log ▶Discuss Changes to (MOT) and Notifications — Provide Proper Notifications ▶Muessel Intermediate and Holy Cross ▶Upcoming Work/Progress to Date/ Outstanding Issues ▶Erosion Control and Environmental/Permit Requirements Status