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NOW, THEREFORE, BE IT RESOLVED BY THE HISTORIC PRESERVATION COMMISSION OF SOUTH BEND AND ST. JOSEPH COUNTY AS FOLLOWS: Section 1. A new article, Article 9.5, is adopted as the guideline for the conduct of the Staff of the Commission and shall be added to read as follows: ARTICLE 9.5. STAFF PROCEDURES Section 1. Certificates of Appropriateness (COA). Staff should, under no circumstances, approve a COA for any property. The Commission has the sole authority for considering a request for a COA. Staff shall have the authority to make a determination that a COA is not necessary in the case of work that is the ordinary maintenance and repair of any building, structure or use which will not involve a change in any exterior features of the property. Work undertaken on a property owned by a staff person, a consultant to the Commission or a Commissioner that falls under the routine maintenance categorical exclusion of the Ordinance should be reported, in advance, to the Commission president for his/her approval that a COA is not required. Section 2. Non -Historic Siding. Removal of non -historic siding shall require a certificate of appropriateness. Section 3. Temporary Structures or Chances. Staff shall not have the authority to approve "temporary" structures or changes. Section 4. Monthlv Staff Reports. Staff approved routine maintenance exclusions shall be reported monthly. The monthly report shall list all site visits, phonecalls or e-mails by all staff with owners of historic properties where it was determined that a COA was not required because it was routine maintenance. Section 5. Presentations by Staff at Commission Meetinas. Staff presentations at a Commission meeting shall include the following images (at a minimum) a) an overall front exterior; b) specific images pertaining to the impacted area of the building or site; c) architectural drawings and images depicting the proposed alterations and d) photos of mock-ups and/or samples. This rule shall not be construed to limit the presentations made by the Staff nor by the applicant. 2